HomeMy Public PortalAbout03/10/1989C'
COMMISSIONERS
WILLIAM F. KOCH, JR., Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. SKELLY, JR,
LAWRENCE E. STAHL
+1
TOWN OF GULF STREAM
PALM BEACH COUNTY. FLORIDA
COMMISSION MEETING
9 A.M. MARCH 10, 1989 AGENDA COMMISSION CHAMBERS
Please be advised that if a person decides to appeal any
decision made by the Town Commission with respect to any
matter considered at this meeting or hearing, such persons
will need a record of these proceedings, and for this
purpose such persons may need to ensure that a verbatim
record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be
based. The Town does not provide or prepare such record.
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33083
TEL: GULF STREAM
(007) 278.5118
Town Manager
WILLIAM E. GWYNN
Aealatanl Town Manager -Town Clark
BARBARA GWYNN
Chief of Police
JAMES GREER
1. Roll Call.
2. Approval of Minutes. February 10th 21st and March 2, 1989.
3. Financial Report.
4. Police Report.
5. Planning and Zoning Board Report.
6. Rustin Report.
7. Commission Comments.
8. Public Comments.
9. Adjournment.
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
OMMISSIONERS
J:ILLIAM F. KOCH, JR., Mayor
ALAN I ARMOUR. V,ce Mayor
JAMES E. CROSS
JAMES T SKELLY. JR TOWN COMMISSION MEETING
LAWRENCE E STAHL
sna11MMO
March 10, 1989
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33403
TEL GULF STREAM
14011 2705116
Town Manager
WILLIAM E. GWYNN
As sis lant Town Manager To wn CIs rt
BARBARA GWYNN
Chief of Police
JAMES GREER
The meeting was called to order at 9:00 a.m. by the Hon. William F. Koch, Jr., Mayor.
1. Roll Call
Present: William F. Koch, Jr.
Alan I. Armour
James E. Cross
James T. Skelly, Jr.
Lawrence E. Stahl
Also present:
2. Minutes
William Gwynn
Barbara Gwynn
John Randolph, Esq
William A. Mayer
James Greer
Clarence Sova
Mayor
Vice -Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Town Clerk
Town Attorney
Chairman, Planning &
Chief of Police
Zoning Board
Superintendant, Public Works
In response to Commissioner Armour's inquiry on the Emergency Medical Contract
(February 10, 1989 Minutes) Mayor Koch said he will discuss the contract with
the Delray Beach City Manager next week.
To a question on the F.I.N.D. Agreement (February 10, 1989 Minutes) the Mayor
responded it has been signed by all parties and is in process through the bank.
On motion duly made and seconded the Minutes of the meetings of February 10, 1989,
February 21,1989 and March 2, 1989 were approved.
3. Financial Report
Mr. Gwynn reported 927 of the tax roll has been received. All budget items are
on schedule with the exception of the deficit incurred earlier this year for
legal expense. The Financial Report was approved.
4. Police Report
Chief Greer reported for the previous month noting two burglaries. Five
investigations pending. The mandatory re- training of officers is complete.
Town Commission Meeting
March 10, 1989
Minutes - Page Two
5. Planning & Zoning Board
Board Chairman William Mayer had no report.
6. Rustin Report
Mayor Koch said he would like the Town Commissioners to consider having Mr.
Randolph draw an Ordinance setting forth the responsibilities and the
authority of the Town Manager. Mr. Gwynn said he had done preliminary job
description work on that subject as previously directed, and that a new job
description for Town Manager would require either a change in Code or an
amendment to the Town Charter.
Discussion ensued on establishing a new Town Ordinance setting forth said
requirements. On motion duly made and seconded the Commission requested
the Town Attorney prepare a draft of proposed changes incorporating the
specific duties and responsibilities of the Town Manager for discussion at
the next Commission meeting.
On motion duly made and seconded the Commission requested the Town Attorney
determine the method of procedure and of implementing said procedure for the
above named changes in the job description of the Town Manager.
Mayor Koch recommended the Commission consider appointing Mr. Flannery as
interim Town Manager. On motion duly made and seconded the Commission
appointed Mr. Flannery interim Town Manager until such time as the Commission
decides on a permanent Town Manager.
Discussion ensued on Mr. Flannery's salary. Mr. Gwynn said Mr. Flannery
agreed to $40,000 annually; $3300 per month.
Commissioner Stahl made a motion to dis- establish the positions of Police
Commissioner, Finance Commissioner and Public Works Commissioner and such
responsibilities turned over to the Town Manager. Motion seconded by
Commissioner Armour and passed by the Commission with one opposed.
Commissioner Stahl stated the priority task for Mr. Flannery is to evaluate
the Consultant's Report and to be prepared to discuss the Report at the next
meeting of the Town Commission.
On the question of when Mr. Flannery will start as Town Manager, Mr. Gwynn:
replied "today ". Mr. Gwynn noted the FBI check on Mr. Flannery came back "no
problems." The private agency hired to do a background check indicates
nothing negtive but is incomplete.
Mr. Randolph said the Town needs to advise the other candidate of the
appointment of Mr. Flannery as interim Town Manager and that the Commission
has not made a final determination.
Town Commission Meeting
March 10, 1989
Catch
— Page Three
Mr. Gwynn read the title of Resolution 89 -1 as follows:
C) A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, FLORIDA, ENDORSING THE SOLID WASTE
AUTHORITY'S SELECTION OF THE WEST BOCA SITE #1 AS
A LANDFILL, TRANSFER STATION SITE AND, IF REQUIRED,
A FUTURE BURNING UNIT SITE; REQUESTING SUPPORT FROM
THE PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS
WEST BOCA SITE SINCE THE SOLID WASTE AUTHORITY HAS
OBTAINED ALL REQUIRED AND NECESSARY EXPERT OPINIONS
AND HAS EXPENDED IN EXCESS OF SIX HUNDRED THOUSAND
DOLLARS ($600,000) IN THE SELECTION PROCESS.
REQUESTING OTHER MUNICIPALITIES WITHIN PALM BEACH
COUNTY TO JOIN IN THIS EFFORT IN ORDER TO AVOID
FURTHER EXCESSIVE EXPENDITURES AT TAXPAYER'S EXPENSE.
DIRECTING THE TOWN CLERK TO FURNISH COPIES OF THIS
RESOLUTION TO ALL OTHER MUNICIPALITIES LOCATED WITHIN
PALM BEACH COUNTY, AND TO THE MEMBERS OF THE SOLID
WASTE AUTHORITY OF PALM BEACH COUNTY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
After discussion of the Resolution the Commission, on motion duly made and seconded,
approved Resolution 89 -1.
7. Commission Comments.
Mr. Randolph spoke on the Police and Fire Communications Agreement noting the Delray
C Beach City Attorney has agreed to make changes as requested by Mr. Randolph
relating to the Hold Harmless paragraph of the Agreement. On motion duly made
and seconded the Commission approved said Agreement subject to the inclusion
of the paragraph approved by Mr. Randolph.
On a Commission question on the "Bridge" matter Mr. Randolph replied the decision
may be appealed but, if not, then the municipalities involved will receive a check.
On the F.I.N.D. matter, Mr. Randolph responded all papers are in final form and
will be recorded. The Town wanted a "free and unencumbered way to get back in
the property and the Town, through the Easement it has, will be able to do that."
Mayor Koch stated the Town has the right; we have the Easement.
There being no further business to come before the Commission a motion for adjourment
was made and approved at 9:35 a.m.
To Cle
TOWN OF GULF STREAM
Financial Report
March, 1989
Balances 2/28/89
Deposits
Withdrawals
Balances 3/31/89
Receipts
Real Estate Taxes
Fines
Licenses
Water
Trash
Half —Cent Sales Tax
Other
Permits
Cigarette Tax
Emergency Medical Service
County Gas Tax
Electric Franchise
FL Rev. Sharing
Transfer from MM Account
Invested Funds
General Funds
Water
Dredging
Sinking
OPERATING ACCOUNT
$ 40,786.73
182,600.02
208,596.10
14,790.65
12,731.01
810.25
572.32
11,050.60
1,985.00
2,684.29
247.25
829.00
171.55
825.00
2,120.52
9,043.23
1,530.00
138,000.00
TOTAL 182,600.02
453,784.80
67,125.07
14,840.77
2,105.35
FINANCIAL REPORT (Cont'd.)
March, 1989
263 Town of Gulf Stream
6264
6265
6266
6267
6268
6269
6270
6271
6272
6273
6274
6275
6276
6277
6278
6279
6280
6281
6282
6283
6284
6285
6286
287
6288
6289
6290
6291
6292
6293
6294
6295
6296
6297
6298
6299
6300
6301
6302
6303
6304
6305
6306
6307
6308
6309
6310
"311
Barnett Bank
USCM
Credit Union Palm Beach Co,.
IDS
Town of Gulf Stream
Anne R. Ford
Associated Court Reporters
Rusten Associates
Bethesda - Neighbor Doctor
Void
Ace Hardward
Bo -Del Printing Co.
Boynton Auto Supply, Inc.
Broward Radio Comm Co.
Bo -Del Printing Co.
County Sanitation
City of Delray Beach
Easy Pay Tire Store
Florida Power & Light
State Emergency Response Comm.
Wm. E. Gwynn
Harvel & Deland
Jones, Foster, Stubbs, P.A.
Max Davis Assoc.
Purity Uniforms
Smith Brothers
Southern Bell Telephone
Telpage Palm Bch.
Nozzle Nolen, Inc.
Carson & Linn, P.A.
Wallace Ford
Bethesda Memorial Hospital
Executive Investigative Services
AT &T
Void
Barnett Bank
USCM
Credit Union Palm Bch Co.
Town of Gulf Stream
Bethesda Memorial Hospital
City of Delray Beach
Void
Aid to Traffic
Fla. Power & Light
Fla. League of Cities
Gulf Products Division
Jones Equipment Co. Inc.
Kerry Security Systems
Page 2
Payroll
Payroll
Employee
Employee
Employee
Transfer
Committee. Meetings
Police - Paul Peterson
Town Gov't. & Police Dept. Stu
Police Dept.
Void
Public Works
Letterhead & Envelopes
Police Dept.
Police Dept.
Police Dept.
Trash Removal
Water
Public Works & Police Dpet.
T.H. 298.64, St.lites 936.98
Compactor 13.64
Call for hazardous material gas
Acctg. fee 260.00 & car allow.
Water Maintenance & Repair
Attorney fees
Repair to copier
Public Works
Film Police Dept.
P.W. 33.31; T.H. 265.51
Police Dept. & Public Works
Carpenter ants
Attorney fees
Police Dept.
Physical - Ward
Flannery & Gallagher
Monthly service
Void
Payroll
Employee
Employee
Payroll
Monthly Service
Water
Void
Public Works
P.D. 260.74; T.H. 310.56; Comp
St. lites 936.98
Workmen's Compensation
Gas
Police Dept.
Burglar Alarm monitoring
Stud
tank
300.00
11.54;
11,785.76
5,139.24
1,076.00
1,186.44
2,917.39
50,000.00
132.00
50.00
5,950.00
400.00
.00
44.67
639.30
62.39
80.00
96.40
1,370.09
511.38
1,085.85
1,249.26
50.00
560.00
1,530.23
1,085.90
501.70
103.20
21.28
298.82
74.00
75.00
2,917.94
538.10
250.00
1,170.10
13.90
.00
9,779.20
1,076.00
1,186.44
17,581.40
86.00
16,585.82
.00
84.00
1,519.82
889.00
2,212.96
199.90
60.00
°INANCIAL REPORT (Cont'd.)
_.arch, 1989
116312 Town of Ocean Ridge
6313 Pignato- Underwood - Blumdell
6314 Radio Shack
6315 So. Fla. Laundry & Drycleaners
6316 Clarence Sova
6317 Express Car Wash
6318 Cash
6319 Earl Harvel III
6320 Town of Gulf Stream
6321 Barnett Bank
6322 Credit Union of Palm Beach Co.
6323 USCM
6324 IDS Pension Fund
6325 Richard Brandt
Page 3
Fire Contract fiscal year 1987 -88
39,199.00
IBM Supplies - water billing
290.00
Police Department
12.53
Police Department
130.85
T.H., P.D., P.W. Supplies
109.64
Police Department
10.00
Replenish Petty Cash Box
41.00
Meter Reading
415.00
Payroll
13,191.07
Payroll
5,373.30
Employee
1,091.44
Employee
788.00
Employee
2,917.39
Code Enforcement Officer
800.00
Total $208,596.10
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TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
COMMISSIONERS
'.VILLIAM F KOCH, JR, Mayor
ALAN I ARMOUR, Vice Mayor
JAMES E CROSS DEPARTMENT OF PUBLIC WORKS
JAMES T SKELLY JR
LAWRENCE E. STAHL
721! •Il iY
February 19 89
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33/83
TEL.: GULF STREAM
13011 218 5116
Town Manager
WILLIAM E. GWYNN
Assistant Town ManageaTown Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
TRASH HAULED 571 Total Yards Total Tons 32
SIGNS REPIACED Two. One post. Removed
ROAD REPAIR Cut Tree at 1330 N Oc an
ATA - Banyan and Oleagaer
TREE TRIMMING Trim tree, County Road
Trim path to beach by Ganish and Hill
PREVENTIVE MAINTENANCE Cars, Truck, Tractor Weekly
MISCELLANEOUS Drain and clean fountain .
TH and PD sprayed for carpenter ants
Gas pump glass
Paint mail slot. New radiator on truck.
LAWN MAINTENANCE &
CLEANING Three
MISC. MAINTENANCE ON Maintenance Shop Weekly
BUILDINGS
Police Station
Town Hall
ANIMAL TRAP CALLTwenty -one
STICK GAS TANK haily
. N:v 71.I�IC M :U7D
• • 1a•
Weekly
Weekly
Clarence J. Sova
Superintendent of Public Works
f
RESOLUTION 89 -1
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, FLORIDA, ENDORSING THE SOLID WASTE
AUTHORITY'S SELECTION OF THE WEST BOCA SITE Ill AS A
LANDFILL, TRANSFER STATION SITE, AND IF REQUIRED A
FUTURE BURNING UNIT SITE: REQUESTING SUPPORT FROM THE
PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS OF THE
WEST BOCA SITE SINCE THE SOLID WASTE AUTHORITY HAS
OBTAINED ALL REQUIRED AND NECESSARY EXPERT OPINIONS
AND HAS EXPENDED IN EXCESS OF SIX HUNDRED THOUSAND
DOLLARS ($600,000) IN THE SELECTION PROCESS;
REQUESTING OTHER MUNICIPALITIES WITHIN PALM BEACH
COUNTY TO JOIN IN THIS EFFORT IN ORDER TO AVOID
FURTHER EXCESSIVE EXPENDITURES AT TAX PAYERS EXPENSE:
DIRECTING THE T014N CLERK TO FURNISH COPIES OF THIS
RESOLUTION TO ALL OTHER MUNICIPALITIES LOCATED WITHIN
PALM BEACH COUNTY, TO THE BOARD OF COUNTY COMMISSIONERS
OF PALM BEACH COUNTY, AND TO THE MEMBERS OF THE SOLID
WASTE AUTHORITY OF PALM BEACH COUNTY: PROVIDING AN
EFFECTIVE DATE: AND FOR OTHER PURPOSES.
WHEREAS, the Solid Waste Authority of Palm Beach County
has selected a parcel of land located in South Palm Beach County to be
used as a landfill, transfer station, and if necessary, a future
burning unit; and
WHEREAS, the site, known as the "West Boca Site Ill" was
selected by the Authority after obtaining all required and necessary
expert opinions and recommendations for which the Authority expended
in excess of six hundred thousand dollars ($600,000); and
WHEREAS, the County Commission has further expended the
sum of two hundred fifty thousand dollars ($250,000) of taxpayers'
monies for an additional review and report on the feasibility of a
different site even though the final decision rests with the Solid
Waste Authority; and
WHEREAS, 405,783 tons of solid waste is generated by
those areas south of Forest Hill Boulevard and east of the Florida
Turnpike which amounts to over 37 percent of all solid waste in Palm Beach
County; and
WHEREAS, 204,990 tons of solid waste is generated by those
areas located from 2.4 miles north of Atlantic Avenue to the southern
border of Palm Beach County which amounts to over 17 percent of all
solid waste generated in Palm Beach County; and
WHEREAS, THE Town Commission of the Town of Gulf Stream
strongly supports the proposition that site selection processes should
be conducted in the business arena and not in the political arena.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, THAT:
SECTION 1: The Town Commission of the Town of Gulf
Stream, Florida, hereby publicly supports the site selection of the
solid Waste Authority for its future South County Landfill, transfer
station site and possibly a future burning unit site, which is commonly
known as the "West Boca Site 111"
SECTION 2: The Town Commission of the Town of Gulf Stream
hereby requests support from the Board of County Commissioners of Palm
Beach County such that taxpayers' money will not be spent needlessly
searching for additional sites when this site has been recommended in
accordance with the procedures to be utilized in the selection process.
SECTION 3: The Town Commission of the Town of Gulf Stream,
Florida, requests support from other municipalities for the Solid Waste
Authority's selection of the West Boca Site 111 in order to avoid further
needless expenditure of taxpayers' dollars.
SECTION 4: The Town Clerk is directed to deliver copies
of this resolution to all other municipalities located within Palm Beach
County, Florida, to the Board of County Commissioners of Palm Beach County,
and to the members of the Solid Waste Authority.
SECTION 5: This Resolution shall take effect immediately
upon adoption of the Town Commission of the Town of Gulf Stream, Florida.
PASSED AND ADOPTED in a regular adjourned session this 10th
day of March , 1989
-t�
MAYOR
COMMISSIONER
TOWN CLERK
1. SSIONER
� as i
� .•ate
1 I 1 �'
//_ _
COMMISSIONER
TOWN CLERK
BOCA BATON NRWS
DRLBAY BRACH NRWS
BOYNTON BRACH NRWS
Published Daily
Monday thrill Sunday
Boca Raton, Palm Beach County, Florida
Delray Beach, Palm Beach County, Florida
STATB or >rLOJUMA
COUrTY 07 siLx BRACE
Before the undersigned authority personally
appeared BARBARA MASSEY who on oath says that
she is the Classified Advertising Manager of the Boca
Raton News and the Delray Beach Nerwe, daily newe-
papers published at Boca Raton in Palm Beech Cali
ty, Florida; that the attached copy of advertisement
was published in said newspapers in the issues of:
Afflant further says that the said Boca Baton News
and Delray Beech News are newspapers published at
Boca Raton, in said Palm Beach County, Florida, and
that said newspapers have heretofore been oontin-
• 111ly published in said Palm Beach County, Flcr-
, Monday through Sunday, and have been entered
as second class matter at the poet office in Boca
Raton, Palm Beach County, Florida, for a period of
one year next preceding the first publication of the
attached copy of advertisement; and aftiant further
says that she has neither paid nor promised any per-
son, firm or corporation any discount, rebate, ocm-
mission or refund for the purpose of securing this
advertisement for publication in said newspapers.
L'
Sworn to and subscribed before me this
LAA-� Ay o A.D., 19(L
, -sal, Notary Public, Mate of Florida at large)
My-Commission expires , 19
Notary. Public, State of Florida at large
Nona To "DIM
TONNOf WVe m
vmuSOgmW
A rpuasl to emend a wRA doll from
Ins rail Ere Hill to don tell - LOt
045 all ROwn - Pill, Au S01all
am 10 amine Illation 01 dal
then! IM realuil lWarm flat Id Ill.
IM on the wnt aide M Lot 63 M Em
laid Row.. Pursuant to SlCGM
V11 A I, RS Resldm6al Sim
due Farelly s 1 lam
Buld ng CoCes �ordnw.011
The Town 01 Gulf Stream Planning and
Zoning Board wul reeirx the Tell
4p sal Ma Sin l A i LZGU�
4ream town Xell.
IN Torm Comimli sitlilp as the
Board of AdNStmem will 111.11 a
,01, hearing all GA.Y. SIerNlo"
Hall IM Sea RDate GuII Stream, LL
All imHeSlM pare. wet N given an
MWrtumiv to N heard. Plans are on
Ide In Ne ahem 01 Ins Town Chile
cull stream Town Bell
Baroala Gwynn
T.4Claa
PId"' A" "IS H%
Btta Raton Newweelp Began News
Ada Ml
BOCA RATON HEWS
DETAIN AT BEACH XZWS
BOYNTON BEACH MAWS
Published De1)y
Monday thru Sunday
Boca Raton, Palm Beach County, Florida
Delray Beach, Palm Beach County, Florida
STUB or FLOW
COUNTY or PALM BRACE
Before the undersigned authority personally
appeared BARBARA MASSEY who on oath says that
she is the Classified Advertising Manager of the Boca
Raton News and the Delray Beach News, dally news-
papers published at Boca Raton in Palm Beach Coun-
ty, Florida; that the attached copy of advertisement
was published in said newspapers In the issues of:
1
Afflant further says that the said Boca Raton News
and Delray Beach News are newspapers published at
Boca Raton, in said Palm Beach County, Florida, and
that said newspapers have heretofore been oontin-
'-'Laly published In said Palm Beach County, Flor-
, Monday through Sunday, and have been entered
as second class matter at the poet office in Boca
Raton, Palm Beach County, Florida, for a period of
one year next preoeding the first publication of the
attached copy of advertisement; and afflant further
gays that she has neither paid nor promised any per-
son, firm or corporation any dleeount, rebate, com-
mission or refund for the purpose of securing this
advertisement for publication in safd newspapers.
Sworn to and subscribed before me this
day oLNYC A.D.,1
-aal, Notary Pubhe,"State of Florida at large)
My Commission expires. , 18
Notary Fu0lic, State of Florida at Lof -c
TDAIR a Dws ATUASF
"MABDB MNST
The muowm9 varana reovPeta will
,of [dine the Gull Stream Planning
and onto Board And the Town Com
missive
1. Mnimom Area of 15.111 W. It u,
aleed of IM rMwrM Son OF 11.. a
Is"A'IF dl j5B5 A 11. ie '1011ted.
Pursuam to Se[t'mn Vu 95 Single
Family District A I Pg. 38.
T FrMI Y,to w1batk N NO f1. It wall
dr 7 ?0 11 to PoVeS Instead IH IN le,
owned el IS F wall or 38.75 N It eaves
If varwnce of n 8 It a r docile.
Pursuant
to Setlmd VII R 5. sn"M
Far, I DelIIo I Pg. 81,
3. Sine ram teloRk N 1261 ft. to Ins
.614 1, 9 6111. to me NvH ihii a
Me reovired 180 H. to Ow wall An 150
H 10 IN eaves, a variants of 5.S3 fl. to
WA sides is "QUAIN Pu,aant 1d
when VII R S. Sni Family District
Kd Pg 71
A Tnat me owner be SHOWN Id glace
'q emi M Ins geragS IHmg the
atrRl. In' ad If Aide enlranCe 10 Ins
"rage PRAaM to So ion XRS
Single Fa,nUY District F-3. Pg. 35.
GULF STREAM BUILDING CODES
ORDINANCE NO 83H
LEGAL'. LOT I1. GULF STREAM
COVE. ACCORDING TO PLAT
THEREOF RECORDED IN PLAT
BOOK 34. PAGE 1850F THE PUBLIC
RECORDS OF PALM BEACH COUN-
TY.F:ORIDA
,he town A, emI Slream Planning and
Ioning Board will rev eve me request
at their regular meefmg or WNaW
ill " B, IM 9 f A.Il ll
I Stream Town Hall
TR Town Commn¢ ion stem, as Me
3d6 E Of Ndlo mein wdl NIduO A
F"' " near ng i at A A.Y., e , tlis Aryl
.54, Hall IR GWI Stream Town
Hall. 100 Sea Road Gull Sham, FL
All it iN Parties w,11 de given an
WNrMn1tY M de heard, Plane are on
id ''.n 11 gild 0 the Town Clark,
GWf Stream Tdwn Hall
_Ibho. Al 15. )m
xa P6Ipn NewJ00rav Been News
PB
C
COMMISSIONERS
WILLIAM F. KOCH, JR., Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. SKELLY, JR.
LAWRENCE E STAHL
TOWN OF GULF STREAM
PALM BEACH COUNTY. FLORIDA
March 13, 1989
TO: PALM BEACH COUNTY COMMISSION
ALL PALM BEACH COUNTY MUNICIPALITIES
RE: RESOLUTION NO. 89 -1
PLEASE BE ADVISED THAT THE ATTACHED RESOLUTION SUPPORTING
THE SOLID WASTE AUTHORITY IN THEIR SELECTION OF THE WEST
BOCA SITE N1 AS A LANDFILL, TRANSFER STATION SITE, AND
IF REQUIRED, A FUTURE BURNING UNIT SITE WAS ADOPTED
AT THE REGULAR COMMISSION MEETING OF THE TOWN OF
GULF STREAM, MARCH 10, 1989
Barbara Gwynn
Town Clerk
Attachment:
MAIL ADDRESS
100 SEA ROAD
GULF STREAM, FLORIDA
33483
TEL: GULF STREAM
(407)278.5118
Town Manager
WILLIAM E. GWYNN
Assistant Town Manager-Town Clerk
BARBARA GWYNN
Chief of Police
JAMES GREER
REPORTED CRIMES
1. BURGLARY (2)
2.
3.
4.
5.
6.
7.
8.
9.
10.
POLICE SERVICE CALLS
MONTHLY POLICE ACTIVITY REPORT
GULF STREAM POLICE DEPARTMENT
MONTH OI'
�M
1. DOMESTIC - 1
2. SUSPICIOUS INCIDENTS - 10
3. ASSIST OTHER DEPARTMENTS - 6
4*' POLICE SERVICE CALLS - 8
5. UNATTENDED DEATH - 1
6. TOWN ORDINANCE VIOLATIONS - 2
7. ANIMAL COMPLAINTS - 2
8. DISTURBANCE CALL - 1
9. '
10.
11.
12.
FALSE ALARM CALLS 47
MEDICAL ASSISTS
FIRE ASSISTS
FEBRUARY 1989
INVESTIGATIONS PENDING 3
ACCIDENT INVESTIGATIONS I
ARRESTS
MISDEIIEANOR _n_
FELONY n
DWI _0
TRAFFIC
(CITAT'IONS)
WARRANTS 0
TOTAL CALLS FOR THE MONTH; 84 ��
JAMES W. GREER,
CHIEF OF POLICE
SCHOOLS/EDUCATION
Class Title: DRUG AWARENESS
Req'd By:
STATE (MANDATORY)
Officer /s: JAMES W GREER
)ate /s: COMPLETED 2/17/89 (lours of TraiiiinF: 40
Board of County Commissioners
Carol J. Elmquist, Chairman
Karen T. Marcus, Vice Chair
Carol A. Roberts
;arole Phillips
Ron Howard
February 15, 1989
County Administrator
Jan Winters
Department of
Environmental Resources
Management
TO: All Coastal Municipalities and Inlet Districts:
SUBJECT: DEPARTMENT OF NATURAL RESOURCES COASTAL SURVEY
REQUEST FOR COOPERATION
The Florida Department of Natural Resources will be performing a
coastal survey in Palm Beach County beginning in February and
continuing through June of this year. The data collected during
this survey will be used in computing a new Coastal Construction
Control Line. The data will also be used in future coastal
studies by many governmental agencies and others. Survey crews
will be working in the coastal and nearshore areas to complete
this work. Please be as cooperative as possible with this
effort.
Sincerely,
6 nc `XA.j (P-
Richard E. Walesky, Direct
Environmental Resources Management
REW: CT: jm
3111 SOUTH DIXIE HWY., SUITE 146
WEST PALM BEACH, FLORIDA 33405
(407) 820 -4011
SUNCOM 245 -4011
CD
COMMISSIONERS
WILLIAM F. KOCH, JR., Mayor
ALAN I. ARMOUR, Vice Mayor
JAMES E. CROSS
JAMES T. SKELLY, JR.
LAWRENCE E. STAHL
� i
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
MAIL ADDRESS
1W SEA ROAD
GULF STREAM, FLORIDA
33083
TEL: GULF STREAM
(407) 27 &5118
Town Manager
WILLIAM E. GWYNN
Assistant Town Manager -Town Clark
BARBARA GWYNN
IN PROGRESS TOWN OF GULF STREAM FOR FEBRUARY 1989 Chief of Police
EER
TOTAL OF PERMITTED WORK IN PROGRESS
$2,006,590.00
NEW HOMES
Robert Natapow 700 Wrightway
Alan Jared 935 Emerald Row
Tom Walsh 1709 N. Ocean Blvd
Guard House Place Au Soleil
P. Orthwein 543 Palm Way
REMODELING AND ADDITIONS
William O'Hey
Gulf Stream School
Tom Walsh
2525 N. Ocean
3600 Gulf Stream
3545 N. Ocean
4 misc. repair jobs — denolition — a/c units
Fences — Reroofing.
RUSTEN ASSOCIATES
655 Fifteenth Street, N.W.
Suite 320
Washington, D.C. 20005
(202) 639 -4201
February 28, 1989
Mr. William E. Gwynn
Town Manager
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33444
Dear Mr. Gwynn:
3250 Wilshire Boulevard MANAGEMENT
Suite 900 CONSULTANTS
Los Angeles, California 90010
(213) 857 -8368
We herewith submit the report of our assessment of the Town government of
Gulf Stream and our reassessment of the Gulf Stream Police Department, pursuant
to the provisions of our contract with the Town, dated January 13, 1989.
We regret to advise you, the Mayor and the Town Commissioners that we find
conditions in the Town government and the Police Department have deteriorated
substantially since our original assessment three years ago. We find this to be es-
pecially regrettable in light of the nature and beauty of the Gulf Stream community.
The community and its residents deserve a more enlightened and higher quality of
service than they are currently receiving from some components of their Town gov-
ernment.
Because of the seriousness of the conditions we found to exist, and because
we believe the Mayor and Commissioners are sincerely determined to set the Town
government on a new course, we have attempted to assist them by being direct and
forthright in describing our findings and recommendations. We believe they will find
this report to be of considerable value.
Sincerely,
RUSTEN ASSOCIATES
Allan C. Rusten
President
TABLE OF CONTENTS
Chapter
Page No.
I. INTRODUCTION 1
Background of the Study 1
Scope of the Study in Gulf Stream 1
Methodology of the Study 2
H. FINDINGS AND RECOMMENDATIONS 4
Overview of the Situation in Gulf Stream 4
Management and Operations of the Town 5
Government
Management and Operations of the Police 8
Department
Status of Previous Recommendations 10
Top -Heavy Organization 13
Scheduling of Personnel 15
Police Secretary 16
Other Management Issues 17
SUMMARY OF RECOMMENDATIONS 20
APPENDIX: PERSONS INTERVIEWED
I. INTRODUCTION
I. INTRODUCTION
BackEround of the Stud
In early 1986, Rusten Associates was engaged by the Town of Gulf Stream to
conduct a study of the Town's police department. That study, completed in Febru-
ary 1986, described a series of findings relative to the strengths and weaknesses of
the Gulf Stream Police Department and offered nine specific recommendations de-
signed to improve the effectiveness and efficiency of the department. That report
was accepted by the Town Commission and, at a special meeting on May 28, 1986,
the Commission, according to the official minutes, "decided that the Rusten Report
has served its purpose successfully and should be complied with."
Two- and -a -half years later, in October 1988, the Town Manager contacted Rusten
Associates to determine whether or not the firm would be willing to return to Gulf
Stream to update its findings and recommendations, and to determine the extent
to which the recommendations contained in the 1986 report had been implemented.
The management consulting firm agreed to conduct such a reassessment of the police
department, and it submitted a formal proposal to the Town, dated October 26, 1988.
In January 1989, the Town Manager again contacted Rusten Associates to re-
quest that the Scope of Services contained in the proposal of October 26 be expanded
slightly, and to discuss possible dates on which the reassessment of the police de-
partment could be initiated. An amended proposal was submitted to the Town of
Gulf Stream on January 9, 1989.
On January 16, 1989, the Mayor, the Town Manager, and the President of Rusten
Associates participated in a telephone conference call during which the Mayor re-
ported on the decisions of the Town Commission at the previous week's meeting and
its desire to expand the scope of the study to include all components of the Gulf Stream
government. The amended Scope of Services was reduced to writing by Rusten As-
sociates on January 16, 1989 as an amendment to its proposal of October 26, 1988.
That proposal and the amended Scope of Services were made part of an Agreement
which was executed jointly by the Town of Gulf Stream and Rusten Associates, under
which the firm was engaged to conducted the assessment of the Town government
and a reassessment of the police department.
Scope of the Study in Gulf Stream
The scope of the study of the Town of Gulf Stream and its police department
is spelled out in the final version of the Scope of Services, dated January 16, 1989.
The specific tasks to be performed were described as follows:
TASK 1. Collect and review appropriate documents including reports the Chief
of Police was supposed to submit to the Town Commission by April 1,
May 1, and July 1 of 1986 concerning the implementation of recommen-
dations contained in the original report.
-1-
TASK 2. Conduct individual interviews with the Mayor, the Town Manager, the
Town Clerk, the Public Works Director, the Police Commissioner, the
Chief of Police, the Captain of Police, and other selected personnel of
the Gulf Stream Police Department. We are also prepared to interview
the Presidents of the Gulf Stream Civic Association and the Place Au
Soleil Civic Association if you and they so desire. The purposes of these
interviews is to obtain information about the general management and
operations of the Town government and the progress that has been achieved
in implementing recommendations contained in our original 1986 study
of the Police Department; the impediments to full implementation; the
current management and operations practices within the Police Department;
communication between and among the Town Manager, Town Clerk, the
Chief of Police, and the Police Commissioner; and the duties, functions
and workloads of the Secretary assigned to the Police Department; and
ways in which new and /or modified recommendations might improve the
effectiveness of the Police Department.
TASK 3. Examine and analyze available dispatch cards and other data which re-
flect existing service demand levels and the Police Department's abil-
ity to respond to those demands for service.
TASK 4. Conduct meetings with the Chief of Police, the Captain of Police, and
other appropriate personnel of the Police Department to discuss the status
of recommendations contained in the 1986 report, existing impediments
to full implementation, and possible modifications to achieve the objectives
\ of the Mayor and Town Commission.
J
TASK 5. Prepare a brief written report for transmittal to the Mayor and Town
Commission, and to the Town Manager, setting forth our updated find-
ings and new or modified recommendations concerning the Police Depart-
ment; and indicating any other problem areas we find concerning the overall
management and operations of the Town government. In the latter cate-
gory, our responsibility is limited to identifying such problems if they
exist and to recommending further and separate studies or action as appro-
priate.
Methodology of the Study
Rusten Associates initiated the Town government and police department study
in Gulf Stream on February 14, 1989. Two members of the consulting team (Allan
C. Rusten, Project Manager; and James T. Nolan, Senior Associate) spent a total
of five man -days in Gulf Stream conducting in -depth interviews with 26 individuals,
including Town officials, personnel of the Gulf Stream Police Department, other
Town employees, and officers and members of two community civic associations.
A full listing of the persons interviewed appears in the Appendix of this report. In
addition to conducting those interviews, the consultants collected and reviewed a
substantial number of documents, memoranda, reports, police dispatch cards, and
other written materials pertinent to the study.
-2-
The consulting team spent an additional eight man -days reviewing and analyz-
ing the collected documents; developing a sample data base to measure police patrol
workloads utilizing the complaint /dispatch cards; reviewing and distilling all inter-
view notes; then analyzing all of the information gathered, arriving at conclusions,
and formulating recommendations, as appropriate.
This report represents the product of the consultants' efforts.
-3-
II. FINDINGS AND RECOMMENDATIONS
11. FINDINGS AND RECOMMENDATIONS
Overview of Situation in Gulf Stream
The overall condition of the Town government of Gulf Stream has deteriorated
perceptibly since our last assignment in the community three years ago. The major
symptoms are as follows:
0 The Town Manager and the Town Clerk have submitted their resig-
nations.
0 The search for a new Town Manager is limited and contaminated.
0 The open feuding between the leadership of the Police Department
and the Town Manager and Town Clerk has led to schisms among
Town Commissioners and community leaders.
0 The leadership of the Police Department is out of control, with
the result that it is operating the department like a privately held
security service and fraternal organization rather than as a profes-
sionally managed municipal law enforcement agency.
0 There is substantial dissension and divisiveness within the Police
Department.
0 The Town Manager and the Town Commission have demonstrated
little if any firmness in dealing with a myriad of problems over recent
years, thereby allowing this situation to escalate to its current crisis
proportions.
It is incredible that such a beautiful and affluent community as Gulf Stream,
free of most urban problems, and with a very small government of less than 20 full -
time and part -time employees, should find itself in this morass. The roots of the
current problems are found in the history of the Town and with decisions that may
have had merit many years ago but which are seriously flawed under existing circum-
stances.
Among the more prominent of the root causes of today's difficulties are the
following:
— The Town Commission's hiring of a part -time Town Manager 15
years ago, and the continuation of that arrangement to this time.
-- The Town Commission's failure to clearly delineate, by Charter
or ordinance, the powers and duties of the Town Manager.
-- The Town Commission's hiring as Town Clerk the spouse of the part -
time Town Manager, then its failure to clarify whether or not she
has powers and duties as an.Assistant Town Manager in her husband's
absence.
-4-
The failure of the Town Manager and /or the Town Commission to
intervene immediately (at least three years ago) when the leader-
ship of the Police Department began to openly refuse to cooperate
with the Town Clerk.
The practice of designating individual members of the Town Com-
mission to be responsible for overseeing specified Town government
activities (e.g., Police Commissioner, Public Works Commissioner,
and Finance Commissioner). This practice, which has no grounding
in the Town Charter, has tended to dilute the authority of the Town
Manager and has, in the case of recent Police Commissioners, helped
drive a wedge between the Police Department and the remainder
of the Town government.
-- The weakness of the Town Manager and the lack of diligence of
the Town Commission in dealing firmly and immediately with the
Chief of Police on the numerous occasions he has ignored orders
and directives (e.g., the Commission's instructions to implement
the recommendations contained in the Rusten Report of 1986) and
on the numerous occasions he has manipulated the Town for his
own purposes (e.g., giving temporary promotions to three Officers
to the rank of Sergeant to ensure their "loyalty ", then taking the
position that these "temporary" promotions cannot be rescinded).
Management and Operations of the Town Government
The Town of Gulf Stream is governed by a Charter which spells out, to a limited
extent, the duties and responsibilities of the key actors.
It assigns to the Town Commission "all legislative powers of the Town ". It spec-
ifies that there shall be a Mayor and a Vice Mayor, but there are no provisions for
a "Police Commissioner ", "Public Works Commissioner" or "Finance Commissioner ".
It states that the Mayor "shall preside at meetings of the Commission, shall be recog-
nized as head of Town government for all ceremonial purposes.... but shall have no
administrative duties except as required to carry out the responsibilities herein."
The Charter states, "The Commission shall appoint a Town Manager, Town Clerk,
and a Chief of Police who shall serve at the pleasure of the Commission and perform
such duties as may be specified by law or the Commission."
There are several crucial weaknesses inherent in these findings:
The precise powers and duties of the Town Manager, including his/
her authority relative to other Town employees, are not delineated
in the Charter or by ordinance.
There is no legal basis for the existence of the "Police Commissioner ",
"Public Works Commissioner ", or "Finance Commissioner ". These
assignments or designations have the potential of diluting what should
be the authority and responsibility of a Town Manager to oversee
-5-
the operations of the Town's departments and the performances
of department heads. In fact, the actions of the Police Commission-
ers over at least the past three years have contributed to the current
situation, although the Town Manager must assume some responsib-
ility for not asserting himself more.
Before a new, full -time Town Manager is hired, the Town Commission should
take appropriate actions to fix responsibility and accountability, in accordance with
recognized standards under the Council - Manager or Commission - Manager form
of government.
1: By Charter amendment or adoption of
ese snould mctude, at a m
The Town Commission shall appoint a Town Manager who shall be respons-
ible for the management and operations of all departments and activities
of the Town government, and who shall serve at the pleasure of the Commis-
sion.
The Town Manager shall appoint the Town Clerk, the Chief of Police,
other department heads, and all other Town employees with the approval
of the Town Commission. The Town Clerk, the Chief of Police, and other
department heads shall serve at the pleasure of the Town Manager.
C. The Town Manager shall be responsible for all liaison and official com-
munication between the Town Commission and other Town employees,
including department heads. The Mayor and Commissioners shall discour-
age direct official dealings between themselves and Town employees,
other than the Town Manager, except in unusual circumstances.
Recommendation 2: The Town Commission should take formal
missioner. ine sown manager snouia ue encourageo to utuize me appucaoie exper-
ience and expertise of Commissioners on an advisory basis, but Commissioners should
in no way interfere with the Town Manager's responsibility and accountability rela-
tive to the operations of the Town's departments and the performance of Town em-
ployees.
Relative to the current search for a new, full -time Town Manager, we offer
the following findings:
The search for a new Town Manager has been geographically limited
to Florida, because the position has been advertised only within
the state. The incumbent Town Manager said this was done to ex-
pedite the selection process.
o The current selection process has been contaminated by allowing
one of the candidates to be escorted around Gulf Stream to meet
-6-
key community leaders, and by permitting that same candidate to
discuss commitments regarding employment and contractual services
involving incumbent Town employees.
One of the issues which led to, or at least contributed to, the resignation of
the Town Manager and the Town Clerk has to do with the working relationships be-
tween the Police Department and the Town Clerk. The letter of resignation dated
December 8, 1988 which the Town Manager and Town Clerk jointly submitted to the
Town Commission stated: "Had the Police Department been willing to cooperate
and work through the Town Clerk, this employment relationship could have continued
for years to come."
The organization of the Town government is depicted in a hand -drawn chart
prepared recently by the Town Manager (see next page). The chart is clear and easily
understood. It in no way suggests that the Town Clerk is also the "Assistant Town
Manager" or that the Town Clerk supervises the Police Department in any way.
In fact, a position description for Town Clerk, which was prepared at the same
time as the organization chart, says the Town Clerk has responsibility for supervising
"the operation of the public works..." and "the code enforcement, and planning and
zoning of the Town ". But it contains no specific reference to the Police Department.
The only language in the position description which might be applicable to the Police
Department is the following reference to the Town Clerk's duties: "Serves as the
Assistant Town Manager as directed by the Town Manager."
Whatever was intended relative to the organization chart and the position de-
scription, we are not aware of any clearly worded directive that fixes with the Town
Clerk precise authority over the Police Department. The Town Manager and /or the
Town Commission could have acted to clarify this situation, but apparently did not.
Regardless of what has transpired, our previous recommendations in this report,
if implemented, should clearly fix the authority and responsibilities of the new full -
time Town Manager. In addition, it is our judgment that with a full -time Town Man-
ager, there is no need for a full -time Town Clerk.
4: When a full -time Town Manager is hired, the Manager should
e duties of the Town Clerk, with the assistance of a Dart -time se
retary or part -time 'Town clerk and the Superintendent of Public Works. The latter
individual currently serves as an assistant to the Town Clerk. Under this arrangement,
the position of Town Clerk could be left vacant at this time. The Secretary currently
assigned to the Police Department could be utilized by the Town Manager in this
arrangement since she is not fully occupied with her current duties, a matter which
will be discussed more fully in the next section of this report. The new Town Man-
ager should be permitted to analyze this situation and make recommendations to
the Town Commission.
-7-
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