HomeMy Public PortalAbout2018-01-18-191
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TOWN OF TRUCKEE
TOWN COUNCIL
COUNCIL TEAMBUILDING RETREAT MINUTES
January 18, 2018 9:00 a.m.
January 19, 2018 8:00 a.m.
Tahoe Donner Lodge
12850 Northwoods Blvd. Truckee, CA
1. CALL TO ORDER — Mayor Wallace Dee called the meeting to order January 18, 2018
at 9:00 a.m. and January 19, 2018 at 8:00 a.m.
2. ROLL CALL: Council Members; Flora, Goodwin, Abrams, Vice Mayor Tirman, and
Mayor Wallace Dee.
Staff Present: Kim Szczurek, Administrative Services Director; Andy Morris, Town
Attorney, Dan Wilkins, Public Works Director/Town Engineer; Rob Leftwich, Chief of
Police; Denyelle Nishimori, Community Development Director; Jeff Loux, Town
Manager; and Judy Price, Town Clerk.
3. PLEDGE OF ALLEGIANCE — deferred.
4. PUBLIC COMMENT — none.
5. WORKSHOP ITEM
5.1 Teambuilding for Council and Town Staff to improve working relationships,
discuss the decision making process, and set Town priorities for the coming year.
See Council Teambuilding Report.
6. ADJOURNMENT — 4:30 p.m. January 18, 2018, and 3:30 p.m. January 19, 2018.
To the regular meeting of the Town Council, January 23, 2018, 6:00 p.m. at 10183
Truckee Airport Rd, Truckee, CA 96161.
Approved:
¢arolyn W ace Dee, Mayor
Respectfully submitted by:
Judy rice, MMC, Town Clerk,
Town of Truckee
January 18-19, 2018, Council Teambuilding Retreat
Page 1
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Town of Truckee
Town Council and Department Heads Team Building
January 18-19, 2018 (Tahoe Donner Lodge)
Thursday, January 18
Welcome and Video: Mayor Carolyn Wallace Dee
Overview: Jeff Loux and Greg Bourne
Action Items
Tiny Town Video:
• Reach out to producer regarding use of the video for Police recruitment.
• Reach out to producer to determine interest in shooting the Town portrait.
Introductions and Icebreaker: What do you see as the major challenges facing Truckee in
2018? Who are "we" as a community (e.g. community culture, make-up, character), and what
are the trends? Are we serving everyone?
• Managing and leading in an evolving community — how do we adapt?
• Long-term vision continued connection with the river
• Continue to experience growth — manage growth and quality of life balance
• Housing, housing, housing....
• Reaching second home owners
• Long-range housing — TOT, second home owners and rentals
• Long-term economics adaption
o Diversity from tourism and construction
o Quality of life balance
• Them vs. us mentality what is Truckee growing into?
o Which locals are we referring to?
• 50% second home mix
o Fear that the census may identify that has tipped
o Challenge will be if 60% become second homes
o Regulation of Transient rentals will be discussed by the Mountain Housing
Council
0 51 % to 53% full time.
• Short-term wildfire issues
• Community resilience/climate change
• Safety in general, how do we treasure and maintain it
• Maintain a stable workforce for Town and local businesses
• Development understanding that workforce housing is as important an infrastructure as
sewer and water
• Building on positive School and Hospital systems
• Uniqueness of the community
• Transit, traffic, mobility, accessibility
o Image that growth is bad because it brings more traffic
o Balance need with reality is a community conversation
o Leaders in transit outside of busses
• Climate change local
o Bigger weather events
o What is the new normal
• How do we maintain the historic nature of downtown
• Cognitive of consequences both intended and unintended of policy changes
• Starved for local news
o Leads to complacency
• How do we serve?
o Underserved Hispanic community
o How do we engage the underserved in the General Plan Update process
• Homogeneous Council and Commission
o Has a broader age range than historically
• Day care at Town Council meetings
• Awareness of scheduling conflicts with school events
• Library Service Study
• Public art plan
o Identify the process for public art
o Recognize/support the shops downtown that represent a number of local artists
Action Items
Reach out. -
To the School District (and others) for schedules of events (back to school nights
etc.) so we do not incur community meeting burn -out and we pay attention to
when people can attend
To the School District for assistance on reaching the Hispanic community in the
General Plan Update process and other processes
Utilize Truckee High leadership to engage youth
Overview (and Celebration) of Major Goals and Accomplishments during 2017
Communications and Decision -Making
• Revisit Council "norms (to be passed out)" Do we still agree with these? How do they
impact deliberations and decision -making?
o See attached edited Norms
How effective are the existing TM communication tools: Friday Notes; occasional emails
Monday/Tuesday phone call with TM, other?
o Council affirmed the current practices for communication
Council items, staff reports, presentations, attorney memos: too much, too little, too
dense, more links, more attachments, just right?
o Good in general, but slightly shorter more focused staff reports with more links
are preferred; could do a better job with the recommendation section to
summarize the action in plain English; presentations can be more concise as
well
o If Council is approving a document it should be included in the packet.
o If the document is reference material or past action, it can be linked.
■ Links should identify the linked document and why they are referenced
Town Clerk/Communications Department: Council is comfortable with this name change
Should we do anything differently in terms of communication and decision -making?
Action Items
• If Council is approving a document, it should be included in the packet
• If the document is reference material or past action, it should be generally linked
to the staff report
o Links should be identified by what document referenced and why it is
referenced
" C o u n c i l M e m b e r s w i l l p o s e q u e s t i o n s r e g a r d i n g T o w n b u s i n e s s a n d a g e n d a i t e m s
a h e a d o f t h e m e e t i n g t o t h e D e p a r t m e n t H e a d f i r s t ( o k f o r t h e D e p a r t m e n t H e a d t o
d e f e r ) ; D e p a r t m e n t H e a d w i l l i n f o r m J e f f a b o u t q u e s t i o n s
" C a s e S t u d y " i n d e a l i n g w i t h i s s u e s w h e r e t h e r e i s ( o r m i g h t b e ) C o u n c i l a n d c o m m u n i t y
d i s a g r e e m e n t w h a t c a n b e l e a r n e d f r o m t h e C a n n a b i s i s s u e r e l a t e d t o C o u n c i l a n d s t a f f
a c t i o n s a n d a p p r o a c h ? ( E . g . o t h e r t o p i c s w e m i g h t l e a r n f r o m s o l i d w a s t e , h o u s i n g p o l i c i e s ? )
" S t a f f d a t a a n d i n f o r m a t i o n , t i m i n g , o p t i o n s , l e v e l o f " d i r e c t i o n , " e t c .
" C o m m u n i t y w o r k s h o p p r o c e s s
" C o u n c i l d e l i b e r a t i o n s a n d d e c i s i o n - m a k i n g
" O t h e r ?
A c t i o n I t e m s t o c o n s i d e r w h e n i n a c o n t r o v e r s i a l s i t u a t i o n
" S e t a d a t e f o r t h e d e c i s i o n t o b e m a d e f r o m t h e b e g i n n i n g a n d w o r k t o t h e
d e a d l i n e
" G e t t o b i g p i c t u r e p o l i c y t h r e s h o l d q u e s t i o n s f o r C o u n c i l e a r l i e r t o f r a m e a n d
f o c u s t h e d i s c u s s i o n
" F o c u s t h e c o m m u n i t y d i a l o g u e a n d m o v e i t a l o n g a b i t f a s t e r
" C o n s i d e r o t h e r w o r k s h o p t y p e s t h a t e n c o u r a g e i n t e r a c t i o n a n d a r e s o l u t i o n o r
c o n s e n s u s d r i v e n w h e r e t h a t i s a p p r o p r i a t e r a t h e r t h a n j u s t i n p u t a n d
b r a i n s t o r m i n g
O v e r v i e w o f M a j o r U p c o m i n g T o w n I n i t i a t i v e s a n d E m e r g i n g Q u e s t i o n s : w h e r e a r e w e h e a d e d ,
a n d h o w d o w e h a n d l e t h e n e w i s s u e s / q u e s t i o n s ?
" B u d g e t p r o c e s s
" T a k i n g o v e r L i b r a r y S e r v i c e s f r o m t h e C o u n t y ?
" T h e " c o m b i n a t i o n b a n k s h o t " a n d b e y o n d ? ( R e c r e a t i o n a n d P a r k D i s t r i c t c o r p o r a t i o n
y a r d c h a n g e , l i b r a r y / m u s e u m e x p a n s i o n , p o s s i b l e t i m e t o c o n s i d e r o p t i o n s w i t h T D R P D )
" O t h e r s ?
A c t i o n I t e m s
o U s e a w a t e r m a r k o r s t a m p t o i d e n t i f y c o m p l e t e d p r o j e c t s .
o C a p i t a l I m p r o v e m e n t P r o j e c t ( C I P ) - r e v i e w n e w p r o j e c t s a n d t h e r e m a i n d e r b y
e x c e p t i o n o n l y ( n o t e v e r y p r o j e c t ) ; c l e a r l y m a r k t h e c o m p l e t e d C I P s
o T h e r e a r e c o n c e r n s w i t h h o w T B I D i s v i e w i n g t h e i r r o l e a n d t h e n a r r o w
i n t e r p r e t a t i o n o f h o w f u n d s c a n a n d s h o u l d b e s p e n t ( e s p e c i a l l y t r a n s i t )
o E s t a b l i s h a c l o s e r r e l a t i o n s h i p w i t h t h e T B I D c o m m i t t e e
o M o r g a n G o o d w i n v o l u n t e e r e d t o a t t e n d t h e T B I D m e e t i n g s
o S t a f f w i l l m e e t w i t h T B I D s o o n s o t h e r e a r e n o s u r p r i s e s
A d j o u r n 4 : 4 5 p . m .
F r i d a y , J a n u a r y 1 9
R e c a p o f D a y O n e a n d P r e v i e w o f D a y T w o - w h a t d o w e n e e d t o c h a n g e , a d d , r e v i s e t o g e t t h e
m o s t o u t o f t h e d a y ?
Overview of Major Upcoming Town Initiatives and Emerging
Questions
• General Plan Update process —what overall philosophies/goals should guide the
process; timing and time horizon, scope of the update process; role of Council and
Planning Commission, tough questions (later!)
• Housing: regional perspective, regional management/institution? Short term rentals?
Missing middle/work force housing?
o See action items below.
• Renewable energy, energy efficiency and sustainability — how much do want to dive into
this?
o Other communities have included regulation requiring buildings permitted over a
particular square footage have solar panels installed
• Community resilience — wildfire safety, emergency preparedness, etc.?
o Event speakers
o The Fire District Citizens Academy
o How do we reach second homeowners and tenants?
■ Welcome packet — single page with emergency information
• Additional New Initiatives and Ideas
o Sister City Program — Sister City International $480 annually
■ Albertville France potential city
Action Items
• General Plan process as outlined by staff seems reasonable and appropriate —
February 13th will be brought to the Council
• Consider creative digital approaches to outreach like a mobile app for the General
Plan
• In addition to all the other community engagement suggestions, use a General
Plan Technical Advisory Committee to review highly detailed policy work and
serve as a consensus building group to resolve competing interests
o Staff will recommend a diverse set of community interests that will need to
be represented on the committee
o There is Council interest in having two Council members and one Planning
Commissioner serve on the committee
o The Committee will have open, noticed meetings and will encourage public
participation
o Cap the number of committee members to 20, preferably fewer, but
representative of as many community viewpoints as possible and not just
the usual suspects
• Follow up with Emanuels, Jones and Associates regarding Homeowner
Associations restrictions on second units and other legislative efforts
• Move consideration of what to do about short term rentals from a medium to a
higher priority on the housing work program
• Potentially have the Mountain Housing Council provide Council with a white paper
to help understand the impacts of short-term rentals (survey)- work with the MHC
on what they intend to do with STRs
o What percentage are being rented and kept available for the owners use?
o What percentage renting rooms or portions of the house to supplement
income?
o What percentage are owned for the sole purpose of renting on the second
home market?
• Staff will provide Council with information on what other communities are doing
regarding short term rental regulations
" L o o k a t t h e o p p o r t u n i t y t o i n s t a l l s o l a r o n T o w n b u i l d i n g s v e r s u s t h e c o s t o f
p a y i n g f o r a c l e a n e n e r g y p o r t f o l i o f r o m t h e P U D ; e v a l u a t e g e t t i n g t o 1 0 0 %
r e n e w a b l e i n t h e G e n e r a l P l a n U p d a t e p r o c e s s
" F o l l o w u p w i t h E m a n u e l s , J o n e s a n d A s s o c i a t e s r e g a r d i n g i n s u r a b i l i t y i n T r u c k e e
w i t h r e s p e c t t o w i l d f i r e h a z a r d s
" C o n t i n u e t h e p l a n n e d t r a i n i n g s , e d u c a t i o n a n d o r g a n i z i n g a r o u n d c o m m u n i t y
h a z a r d p r e p a r e d n e s s ; p u t i n f o r m a t i o n a t T o w n " K e e p T r u c k e e G r e e n " b o o t h a t
T r u c k e e T h u r s d a y s
P r i o r i t y S e t t i n g f o r 2 0 1 8 : L i n k i n g I d e n t i f i e d C h a l l e n g e s a n d N e w Q u e s t i o n s t o P r i o r i t i e s
" R e m i n d o u r s e l v e s o f o u r b a s i c s e r v i c e s a n d a c t i v i t i e s
" H o w d o w e b r i n g c o m p e t i n g p r i o r i t i e s t o C o u n c i l - s t a f f r e p o r t s , b u d g e t p r o c e s s , s t a f f
a l l o c a t i o n s , m i d - y e a r ? P r i o r i t y S e t t i n g f o r 2 0 1 8
" W h a t a r e w e " a d d i n g " G e n e r a l P l a n , m o r e b i k e p a t h s a n d t r a i l s , r e c y c l i n g a n d
s o l i d w a s t e a t a h i g h e r l e v e l , o t h e r ?
" A r e t h e r e a c t i v i t i e s w e s h o u l d s t o p d o i n g o r d o a t a r e d u c e d l e v e l ?
" A r e t h e r e a c t i v i t i e s w e s h o u l d s t a r t d o i n g , c h a n g e o r d o m o r e ?
" H o w d o w e b e s t " s p e n d " o u r t i m e ( s t a f f , m o n e y ( c o n s u l t a n t s , b u d g e t ) , a n d
c o m m u n i t y c a p a c i t y ?
A c t i o n I t e m s
" R e v i s i t G o a l s i n l i g h t o f c h a l l e n g e s a n d n e w q u e s t i o n s
o
T i g h t e n u p M i s s i o n S t a t e m e n t , a d d l a n g u a g e t o r e c o g n i z e b a s e s e r v i c e s
o
F i r s t g o a l o k a y
o
C o m b i n e t h e s e c o n d a n d f i f t h g o a l s
o
R e d u c e t h e w o r d i n g i n t h e t h i r d g o a l
o
C o m b i n e t h e f o u r t h a n d s e v e n t h g o a l s - r e f r a m e a n d f o c u s o u t c o m e
o
R e m o v e t h e s i x t h g o a l
o
A f f o r d a b l e / w o r k f o r c e / a t t a i n a b l e / a c h i e v a b l e
o
" L o c a l ' b r o a d a n d e n c o m p a s s i n g
o
C r e a t e a n e w s u s t a i n a b i l i t y g o a l
o
V a l u e e m p l o y e e s a n d a c k n o w l e d g e t h e m p u b l i c a l l y
o
E n g a g e t h e c o m m u n i t y d u r i n g t h e G e n e r a l P l a n p r o c e s s
o
A d d r e s s h o m e l e s s n e s s i n t h e H o u s i n g E l e m e n t
o
A c k n o w l e d g e e m p l o y e e s w h e n t h e g o a l s a r e a c c e p t e d b y C o u n c i l
o
P u b l i c A r t s P l a n a n d P o l i c y
�% A p o l i c y , p r o c e s s a n d p r o c e d u r e p r o t o c o l d o c u m e n t n e e d t o b e a
p r i o r i t y
�% S t r a t e g i e s f o r f u n d i n g a r t
�% O t h e r s i n c e n t i v e s i n t h e D e v e l o p m e n t C o d e
�% I n c o r p o r a t e a r t i n t o t h e a r c h i t e c t u r e a n d d e s i g n o f s t r u c t u r e s
�% A c k n o w l e d g e A r t i s a n e c o n o m i c s t r a t e g y
C l o s i n g C o m m e n t s ; a n y a d d i t i o n a l i d e a s a n d i n i t i a t i v e s
A d j o u r n 3 : 3 0