HomeMy Public PortalAbout2018-06-25TOWN OF TRUCKEE
TOWN COUNCIL
RESCHEDULED REGULAR MEETING MINUTES
Monday, June 25, 2018, 6:00 p.m.
Town Hall - Administrative Center
10183 Truckee Airport Road, Truckee, CA
1. CALL TO ORDER — Vice Mayor Tirman (presiding on behalf of Mayor Wallace Dee)
called the meeting to order at 6:00 p.m.
2. ROLL CALL: Council Members; Flora, Goodwin; Vice Mayor Tirman, and Mayor
Wallace Dee.
Absent: Council Member Abrams.
Staff Present: Scott Mathot, Associate Engineer; Becky Bucar, Engineering Manager,
Dan Wilkins, Director of Public Works/Town Engineer; Jeff Loux, Town Manager; Andy
Morris, Town Attorney; Judy Price, Director of Communications/Town Clerk, Jessica
Thompson, Senior Engineer; Erica Mertens, Administrative Analyst II; Denyelle
Nishimori, Community Development Director, Jennifer Masters, Administrative
Technician; and Rob Leftwich, Chief of Police.
3. PLEDGE OF ALLEGIANCE — led by Bill Seline.
4. PUBLIC COMMENT
Jack Kashtan, Truckee resident:
• Spoke regarding Agenda Item 6.4 Hazard Mitigation Plan. Vice Mayor Tirman
informed Mr. Kashtan that he could comment on the item during the consent
calendar, and requested that he be seated. Mr. Kashtan agreed that he would
comment during that time.
Vice Mayor Tirman announced that Thursday, June 281", there will be a public forum for
any interested members of the public to come and discuss items of concern with a few
members of Council and the Town Manager. The forum will be from 4-5:30 p.m. at
Philosophy.
5. PRESENTATIONS
5.1 Becky Bucar, Engineering Manager, announced the promotion of Scott Mathot
from Engineering Assistant to Associate Engineer.
5.2 Joanne Robique, United States Department of Agriculture Forest Service, Tahoe
National Forest, Truckee Ranger District presented on the Local Fuels Reduction
Projects.
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June 25, 2018, Town Council Regular
Page 1
In response to Council questions:
• There are overarching discussions about the large-scale management plan in the '
future but it is a complicated situation with many moving parts. She is hopeful for the
possibility of more comprehensive fuels management in the future.
• The Sawtooth fuels reduction has not begun. They pulled back on the work in order
to give the public an opportunity to comment. She estimated that a decision should
be reached in the fall, then work can commence next summer.
• A variety of companies are likely to bid on these types of projects.
5.3 Bill Seline, Truckee Fire Chief, Truckee Fire Protection District, presentation and
Update on Wildfire Prevention and Preparedness (on -file with the Town Clerk).
In response to Council questions:
• Robert Womack, Emergency Operations Coordinator -Truckee Police Department:
o Roughly 5,000 have signed up for notification.
o Information is also pushed out to other social media outlets as well, to reach
an even larger group of individuals.
• Fire preparedness is enforceable through ordinances that are in effect, and in the
most drastic cases, the district completes the work and a tax lien is applied to the
property for the work.
• There are informational flyers available to renters and out of town visitors.
• Emergency Operations Coordinator Womack has been working on updating that
information.
Robert Womack, Emergency Operations Coordinator, provided Council with a I
PowerPoint presentation (on -file with the Town Clerk).
Vice Mayor Tirman opened the presentation items to public comment.
Jack Kashtan, Truckee resident:
Questioned whether vacant lots are cited due to citizen complaint, or if they are cited
on a proactive basis.
o Response: Craig Harvey, Truckee Fire Protection District Fire Marshall,
Stated when the Truckee Fire Protection District conducts defensible space
inspections, and come across a vacant lot that is affecting a residence within
that 100 foot zone or the 30 foot zone, they can inforce defensible space
requirements in a number of ways ranging from a fee schedule, citation, or
abatement of the property.
Vice Mayor Tirman closed public comment.
6. CONSENT CALENDAR
Jack Kashtan, Truckee Resident, pulled Item 6.4 for further discussion.
It was moved by Mayor Wallace Dee, and seconded by Council Member Goodwin,
to approve the Consent Calendar Items 6.1, 6.2, 6.3, 6.5 and 6.6 as follows:
6.1 Waive the second reading and adopt Ordinance 2018-10, adopting regulations for .
commercial cannabis delivery services, including approval of Development Code
Town of Truckee
June 25, 2018, Town Council Regular
Page 2
amendments to Chapters 18.12 (Commercial and Manufacturing Zoning Districts)
' and 18.58 (Standards for Specific Plan Uses) to effectuate the new regulations.
Amended Ordinance provided to Council as Additional Information adopted.
6.2 Adopt Resolution 2018-39 adopting the Town of Truckee Conflict of Interest Code,
which identifies the Town positions designated to file FPPC Conflict of Interest
Statements.
6.3 Adopt Resolution 2018-47 authorizing the Town Manager to execute, jointly with
the Truckee Fire Protection District, the Wildland Fire Agreement with Cal Fire for
Fiscal Year 2018-2019 to provide wildland fire fighting resources within the Town
of Truckee in the amount of $222,559.39.
6.5 Authorize the Public Works Director/Town Engineer to file a Notice of Completion
with the Nevada County Clerk Recorder for CNW Construction, Inc. for the Town
Hall Remodel (C0502), and the Town Hall Lease Space Improvement Projects
(C1714).
6.6 Authorize expenditures not to exceed $65,000 with Liebert Cassidy, Whitmore for
legal and other services for the fiscal 2017/18 year.
The Consent Calendar carried with the following vote:
Ayes: Council Members Goodwin, Flora, Vice Mayor Tirman, and Mayor
Wallace Dee.
Noes: none.
Absent: Council Member Abrams.
Abstained: none.
The motion passed 4-0.
' 6.4 Adoption of the Nevada County 2017 Local Hazard Mitigation Plan — Town of
Truckee Annex.
Recommended Action: Adopt the Nevada County 2017 Local Hazard Mitigation Plan,
including the Town of Truckee Annex.
Jack Kashtan, Truckee resident:
• Stated that this plan lacks flood and debris flow mitigation.
• Provided anecdotal information regarding flows and flood events in his
neighborhood.
• Noted that the plan does not appear to have much action associated with mitigation
of flooding and debris flow.
• The budget for such activities does not seem sufficient to mitigate the flows, and it
doesn't appear that there is a timeline as it is funding dependent.
Rob Leftwich, Town of Truckee Chief of Police, noted:
• Of the entire hazard mitigation plan, the portion that was presented to the Town was
only the Town of Truckee Annex which is 100 pages of the full 900 page document.
• Those natural events are addressed in the plan to some degree, but it is not intended
to be the answer for all plans and contingencies.
• There are some jurisdictional boundaries that may come into play in regard to the
specific area that Mr. Kashtan referenced since the plan is meant to cover the
entirety of Nevada County.
Town of Truckee
June 25, 2018, Town Council Regular
Page 3
Robert Womack, Emergency Operations Coordinator.
• Provided further explanation that the Federal Emergency Management Agency
(FEMA) requires the plan to be updated every five years. Because the plan covers a
five year span, and will likely have an impact on the General Plan Update.
• The process is to look at what they accomplished, and then take note of what still
needs to be accomplished, and them rank them.
The staff recommendation was moved by Council Member Flora, seconded by
Mayor Wallace Dee, and adopted with the following vote:
Ayes: Council Members Goodwin, Flora, Vice Mayor Tirman, and Mayor
Wallace Dee.
Noes: none.
Absent: Council Member Abrams.
Abstained: none.
The motion passed 4-0.
DISCUSSION ITEMS
7.1 STAFF REPORT: Adoption of Commercial Solid Waste Service Rate.
Recommended Action: Approve commercial solid waste rate schedules, modifying
programmatic commercial services and increasing service rates.
Erica Mertens, Administrative Analyst II, presented from the staff report (presentation on -
file with the Town Clerk).
Vice Mayor Tirman opened the item for public comment.
Seeing none, Vice Mayor Tirman closed public comment.
The staff recommendation was moved by Council Member Goodwin, seconded by
Council Member Flora, and adopted with the following vote:
Ayes: Council Members Goodwin, Flora, Vice Mayor Tirman, and Mayor
Wallace Dee.
Noes: none.
Absent: Council Member Abrams.
Abstained: none.
The motion passed 4-0.
7.2 STAFF REPORT: Envision Donner Pass Road (DPR) Western Segment Utility
Undergrounding Project, C1815 Contract Award and Utility Provider Agreements.
Recommended Action: 1) Award the Envision DPR Western Segment Utility
Undergrounding Project (C1815) to C&D Contractors, Inc. in the amount of $2,693,576,
authorize a project contingency amount of 10%, and authorize the Town Engineer to
approve contract change orders or changes to unit quantities within the approved
contingency amount for a total authorized contract expenditure amount of $2,962,934;
and 2) Authorize the Town Manager to execute agreements with AT&T, Suddenlink, and
Truckee Donner Public Utility District (Amendment) as outlined in this staff report.
Town of Truckee
June 25, 2018, Town Council Regular
Page 4
Scott Mathot, Associate Engineer, presented from the staff report (on -file with the Town
Clerk).
Council Discussion:
• Suddenlink was the entity with which the Town had the most doubts about signing
the Public Utility Agreement (PUA), but at this time we are confident that they will
sign.
• The intention is to hold off on signing the construction contract award until the Public
Utility Agreements with the utility providers have been signed.
• In the bid process, staff looks at engineering estimates to compare the costs, and in
looking at the engineers estimates; the low bid for this project came in 10% under the
estimates.
Vice Mayor Tirman opened the item for public comment.
Seeing none, Vice Mayor Tirman closed public comment.
The staff recommendation was moved by Mayor Wallace Dee, seconded by
Council Member Goodwin, and adopted with the following vote:
Ayes: Council Members Goodwin, Flora, Vice Mayor Tirman, and Mayor
Wallace Dee.
Noes: none.
Absent: Council Member Abrams.
Abstained: none.
The motion passed 4-0.
7.3 PUBLIC HEARING — STAFF REPORT: Contract Award for Bridge Street at Donner
Pass Road and West River Street/East River Street Intersection Feasibility and
Improvement Project, C1805.
Recommended Action: Authorize the Town Manager to 1) execute a design services
contract with Eastern Sierra Engineering in the amount of $553,305 for the Bridge Street
at Donner Pass Road and West River Street/East River Street Intersection Feasibility
and Improvement Project; 2) authorize a 10% contingency ($55,330) for a total
authorized contract amount of $608,635; 3) authorize staff to solicit participation in the
Project Advisory Committee; and 4) authorize a budget amendment to C1805, as
outlined in this staff report.
Jessica Thompson, Senior Engineer, presented from the staff report (presentation on -
file with the Town Clerk).
Council Discussion:
• Requested staff discuss the discrepancy between the initial $300,000 figure as
compared to the $600,000 figure.
• There is a wide array of different options being considered, and the $600,000 figure
is a worst case scenario.
• Staff did not want the contract amount to be limiting to the design phase. Part of the
budget is explicitly for traffic impact fees.
• There is a possibility of reducing the
contractor in order to reduce expenses.
number of alternatives requested of the
Town of Truckee
June 25, 2018, Town Council Regular
Page 5
" A p r o v i s i o n c o u l d b e w r i t t e n i n t o t h e c o n t r a c t s p e c i f y i n g c o n t r a c t u a l r e i m b u r s e m e n t
w i l l b e b a s e d o n t i m e a n d m a t e r i a l s r e p o r t i n g . '
" T h e t i m i n g f o r t h e p r o j e c t w o u l d b e r o u g h l y t h r o u g h t h e e n d o f n e x t s u m m e r i f i t i s
a p p r o v e d t o n i g h t .
" S t a f f h a d d i s c u s s i o n s w i t h c o n t r a c t o r s t o f i n d o u t w h y s o m e s h o w e d i n t e r e s t , b u t d i d
n o t a c t u a l l y b i d . I t w a s b e c a u s e t h e p r o j e c t i s v e r y c h a l l e n g i n g , t h e c o n t r a c t o r s a r e
b u s y , a n d t h e r e f o r e a r e b e i n g v e r y s e l e c t i v e i n t h e p r o j e c t s t h e y a r e c h o o s i n g .
" C o n c e r n a b o u t k e e p i n g t h i s p r o j e c t m o v i n g f o r w a r d i n a n e f f e c t i v e m a n n e r , a n d n o t
g e t t i n g s i d e t r a c k e d b y o t h e r s i d e c o n v e r s a t i o n s .
" W e n e e d t o b e f o c u s e d w i t h o u r o u t r e a c h , e s p e c i a l l y i n t h e d o w n t o w n a r e a .
" O u t r e a c h n e e d s t o b e v e r y s p e c i f i c t h a t t h i s i s n o t t h e G e n e r a l P l a n d i s c u s s i o n .
" I t i s a g o o d i d e a t o m a k e s u r e t h a t d u r i n g t h e D o w n t o w n S p e c i f i c P l a n , a n d G e n e r a l
P l a n U p d a t e c o n v e r s a t i o n s , t o i n f o r m t h e p u b l i c t h a t a s e p a r a t e c o n v e r s a t i o n w i l l b e
o c c u r r i n g a b o u t t h i s o n e s p e c i f i c a r e a .
V i c e M a y o r T i r m a n o p e n e d t h e i t e m f o r p u b l i c c o m m e n t .
J e a n i e M c C a r t h y , T r u c k e e r e s i d e n t :
" P r o v i d e d a n e c d o t a l i n f o r m a t i o n s u r r o u n d i n g t h e p r o j e c t a r e a .
" S t a t e d s h e i s a g a i n s t t h i s p r o j e c t . , W e h a v e a l r e a d y s p e n t a l o t o f m o n e y c r e a t i n g a
b y p a s s , t h e n c r e a t i n g a n u n d e r p a s s f o r t h e t r a i n i n o r d e r t o r e l i e v e t r a f f i c d o w n t o w n .
" T h e r e i s n o m o r e l a n d d o w n t o w n t o a c c o m m o d a t e t h i s p l a n .
" T h i s i s p u b l i c m o n e y b e i n g s p e n t o n t h e u n n e c e s s a r y s t u d y i n g a n d r e - s t u d y i n g o f
i s s u e s t h a t c a n n o t b e s o l v e d .
V i c e M a y o r T i r m a n c l o s e d p u b l i c c o m m e n t . ,
C o u n c i l D i s c u s s i o n :
D a n W i l k i n s , P u b l i c W o r k s D i r e c t o r / T o w n E n g i n e e r :
o N o t e d t h a t t h e f o c u s a t t h i s l o c a t i o n i s m o r e a b o u t i m p r o v i n g p e d e s t r i a n
s a f e t y t h a n i t i s a b o u t t h e i m p r o v e m e n t o f t r a f f i c f l o w .
o . S t a t e d t h a t i f t h i s p r o j e c t i n c r e a s e s p e d e s t r i a n s a f e t y b e y o n d t h e c u r r e n t
r e q u i r e m e n t s , i t m a y a l l o w t r a i n e n g i n e e r s t o h a v e t h e d i s c r e t i o n t o b l o w t h e i r
h o r n o r n o t a s p a r t o f t h e q u i e t n o i s e e n v e l o p e .
R e g a r d i n g M s . M c C a r t h y ' s c o n c e r n s , t h e f u n d s a r e c o m i n g f r o m t r a f f i c i m p a c t f e e s
i m p o s e d o n d e v e l o p m e n t p r o j e c t s t h r o u g h o u t t h e T o w n , i n c l u d i n g t h e R a i l y a r d
p r o j e c t - n o t f r o m t h e G e n e r a l F u n d .
C o u n c i l M e m b e r G o o d w i n v o l u n t e e r e d t o s e r v e a s a C o u n c i l l i a i s o n o n t h i s p r o j e c t .
T h e s t a f f r e c o m m e n d a t i o n w a s m o v e d b y C o u n c i l M e m b e r G o o d w i n , s e c o n d e d b y
C o u n c i l M e m b e r F l o r a , a n d a d o p t e d w i t h t h e f o l l o w i n g v o t e :
A y e s :
C o u n c i l M e m b e r s G o o d w i n ,
F l o r a , V i c e M a y o r T i r m a n , a n d M a y o r
W a l l a c e D e e .
N o e s :
n o n e .
A b s e n t :
C o u n c i l M e m b e r A b r a m s .
A b s t a i n e d : n o n e .
T h e m o t i o n p a s s e d 4 - 0 .
'
T o w n o f T r u c k e e
J u n e 2 5 , 2 0 1 8 , T o w n C o u n c i l R e g u l a r
P a g e 6
8. COUNCIL REPORTS
' Vice Mayor Tirman
• Attended the first Truckee Thursdays of the season.
• Attended the Truckee Arts Master Plan kickoff meeting.
• Attended Truckee Chamber business speaks.
• Attended Tahoe Truckee Humane Society fundraiser this past Saturday.
Council Member Goodwin
• Attended the Truckee High School graduation as their commencement speaker.
Town Manager Loux, gave an update and noted that the same affordable housing
partner has proposed a project at Schaffer's Mill (a required project of Placer County),
and the Town could be on the receiving end of $1.5 million dollars for regional transit
and transportation, and an additional $500,000 for the West River Streetscape Project.
9. ADJOURNMENT — 7:55 P.M.
To the regular meeting of the Truckee Town Council July 10, 2018, 6:00 p.m. at Town
Hall, 10183 Truckee Airport Road, Truckee, CA.
Approved: Respectfully submitted by:
Carolyn Wallace Dee, Mayor / Jennifer L. Masters,
' 6 dministrative Technician,
For Judy Price, MMC, Town Clerk
Town of Truckee
June 25, 2018, Town Council Regular
Page 7