HomeMy Public PortalAbout2018-10-09TOWN OF TRUCKEE
TOWN COUNCIL
REGULAR MEETING MINUTES
October 9, 2018, 6:00 p.m.
"dIiO "1 l-41111111011rM1�orp Town Hall - Administrative Center
10183 Truckee Airport Road, Truckee, CA
1. CALL TO ORDER — Mayor Wallace Dee called the meeting to order at 6:00 p.m.
2. ROLL CALL: Council Members; Flora, Goodwin, Abrams, Vice Mayor Tirman, and
Mayor Wallace Dee.
Staff Present: Christina Earnhardt, Administrative Services Manager; Hilary Hobbs,
Management Analyst; Jessica Thompson, Senior Civil Engineer; Riley Morrison, Street
Maintenance Manager; Octavio Martinez, Street Maintenance Supervisor; Thom Ravey,
Street Maintenance Manager — Retiring; Becky Bucar, Engineering Manager; Kelly
Huelskamp, Office Assistant; Jenna Gatto, Planning Manager; Dan Wilkins, Public
Works Director/Town Engineer; Andy Morris, Town Attorney; Jeff Loux, Town Manager;
and Judy Price, Town Clerk.
3. PLEDGE OF ALLEGIANCE — led by Thom Ravey.
4. PUBLIC COMMENT — none.
5. PRESENTATIONS
5.1 Mayor Wallace Dee Proclaimed October as Breast Cancer Awareness Month.
Received by Dr. Laurence Heifetz, Tahoe Forest Hospital District, Gene Upshaw
Memorial Cancer Center.
5.2 Mayor Wallace Dee and Dan Wilkins, Public Works Director/Town Engineer,
recognized the retirement of Thom Ravey.
Mayor Wallace Dee opened the presentation items to public comment.
Riley Morrison stated:
• He worked with Thom for 15 years. Thom was a mentor to him, and an example
with his dedication to the job, and strong accountability to the community.
• Thom will be missed around the department.
• Thom moved the department from old school to cutting edge.
Thom's daughter:
• Spoke about Thom working on Christmas and other holidays to keep roads open
and safe for everyone.
• Praised her father for his work at the Town and his leadership.
Mayor Wallace Dee closed public comment.
Town of Truckee
October 9, 2018, Town Council Regular
Page 1
5.3 Dan Wilkins, Public Works Director/Town Engineer, announced the promotion of
Riley Morrison to Street Maintenance Manager; and Riley Morrison announce the
promotion of Octavio Martinez to Street Maintenance Supervisor.
Mayor Wallace Dee opened the item to public comment.
Seeing none, Mayor Wallace Dee closed public comment.
6. CONSENT CALENDAR
Judy Price, Town Clerk, pulled Item 6.3 for further discussion.
Council Member Goodwin pulled Item 6.5 for further discussion.
It was moved by Council Member Goodwin, and seconded by Vice Mayor Tirman,
to approve the Consent Calendar Items 6.1, 6.2, and 6.4 as follows:
6.1 Approve the Minutes of September 11, 2018 Regular and Closed Session; and
September 25, 2018 Regular and Closed Session.
6.2 Continue this item without consideration to a future Truckee Town Council
meeting.
6.4 Reject the Claim for Damages against the Town of Truckee from S. Craig
Trumbull.
The Consent Calendar carried with the following vote:
Ayes: Council Member Goodwin, Vice Mayor Tirman, Council Member
Flora, Council Member Abrams, and Mayor Wallace Dee.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
6.3 Establishing Places for Posting Agendas, Ordinances and Other Town Notices.
Recommended Action: Repeal Resolution 2001-01, and Adopt Resolution 2018-69
Establishing Places for Posting of Ordinances, Agendas, and Other Town Notices.
Judy Price, Town Clerk, presented from the staff report (presentation on file with the
Town Clerk), suggesting an opportunity to use empty news rack locations to distribute
agenda as a pilot program.
Mayor Wallace Dee opened the item to public comment.
Suzy Tarnay requested that, at minimum, the Humane Society be included in the
resolution as a posting location.
Carmen Carr:
• Spoke in favor of the pilot program for paper agenda distribution, but questioned
what the ultimate goal is, stating:
o If it is the goal to capture the community and bring people to the Town
Council, Town may want to consider expanded digital outreach versus
additional paper agendas.
o Include an invitation with the link to the agenda.
Town of Truckee
October 9, 2018, Town Council Regular
Page 2
Mayor Wallace Dee closed public comment.
Council Discussion:
• More participation at meetings:
o Efforts for engagement are not a legal requirement; the Town is
constantly trying to promote greater attendance.
o Agendas are a legal requirement.
• Run the pilot program for three months.
• Shying away from paper wondering if we can build on the links in more
commonly used websites in Truckee:
o Check with Moonshine Ink or others for opportunities.
o Other creative ways to increase participation, not just putting paper in the
boxes.
o Go electronic as much as we can.
• Consider additional or alternative posting locations.
• Do not add locations to the resolution.
Council Direction:
Run a pilot program for three months utilizing the open news rack spaces.
Add the Animal Shelter into the posting locations and evaluate
effectiveness.
The staff recommendation was moved by Vice Mayor Tirman, seconded by
Council Member Abrams, and adopted with the following vote:
Ayes: Vice Mayor Tirman, Council Member Abrams, Council Member Flora,
Council Member Goodwin, and Mayor Wallace Dee.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
6.5 Contract with Host Compliance for Transient Occupancy Tax Related Services.
Recommended Action: Authorize the Town Manager to execute a contract with Host
Compliance, LLC for the provision of services related to Transient Occupancy Tax
collections for the Town for an amount not to exceed $97,000 for Fiscal Year 2108/2019,
and approve a budget amendment to increase the General Fund general government
expenditures budget by $17,000.
Christina Earnhardt, Administrative Services Manager:
• Worked with Host Compliance for three years, and they:
o Monitor the listings online about five -hundred short term rental websites.
o Locate Truckee specific listings.
o Locate the address for the listings.
o Compare their findings to the Town's current list of registered short term
rental properties.
o Provide analysis on rental activity to ensure compliance with the Town's
Transient Occupancy Tax regulations.
Town of Truckee
October 9, 2018, Town Council Regular
Page 3
" T o w n h a s g o n e f r o m 9 0 0 r e g i s t e r e d p r o p e r t i e s t o o v e r 1 , 3 0 0 r e m i t t i n g t a x a n d
1 , 7 0 0 r e g i s t e r e d t o r e n t .
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" A c t i v e r e n t i n g o n l y i s $ 7 5 p e r r e m i t t i n g p r o p e r t y .
M a y o r W a l l a c e D e e o p e n e d t h e i t e m t o p u b l i c c o m m e n t .
S e e i n g n o n e , M a y o r W a l l a c e D e e c l o s e d p u b l i c c o m m e n t .
T h e s t a f f r e c o m m e n d a t i o n w a s m o v e d b y C o u n c i l M e m b e r G o o d w i n , s e c o n d e d b y
C o u n c i l M e m b e r F l o r a , a n d a d o p t e d w i t h t h e f o l l o w i n g v o t e :
A y e s : C o u n c i l M e m b e r G o o d w i n , C o u n c i l M e m b e r F l o r a , C o u n c i l M e m b e r
A b r a m s , V i c e M a y o r T i r m a n a n d M a y o r W a l l a c e D e e .
N o e s : n o n e .
A b s e n t : n o n e .
A b s t a i n e d : n o n e .
T h e m o t i o n p a s s e d u n a n i m o u s l y .
7 . D I S C U S S I O N I T E M S
7 . 1 S T A F F R E P O R T T r u c k e e T o u r i s m a n d B u s i n e s s I m p r o v e m e n t D i s t r i c t 2 0 1 7 - 1 8
A n n u a l R e p o r t .
R e c o m m e n d e d A c t i o n : A p p r o v e t h e T r u c k e e T o u r i s m a n d B u s i n e s s I m p r o v e m e n t
D i s t r i c t ( T T B I D ) A n n u a l R e p o r t .
H i l a r y H o b b s , M a n a g e m e n t A n a l y s t , p r e s e n t e d f r o m t h e s t a f f r e p o r t . M s . H o b b s
i n t r o d u c e d C o l l e e n D a l t o n , B r a n d C o m m u n i c a t i o n s D i r e c t o r , T r u c k e e C h a m b e r o f
C o m m e r c e ( p r e s e n t a t i o n s o n f i l e w i t h t h e T o w n C l e r k ) .
C o u n c i l D i s c u s s i o n :
" R e l a t i o n s h i p b e t w e e n t h e T T B I D a n d C h a m b e r . T r u c k e e . c o m w e b s i t e , h o w m u c h
i s a t t r i b u t e d t o t h e w e b s i t e .
o T T B I D d e s i g n a t e s 2 5 % o f t h e i r f u n d i n g t o i m p r o v e t h e w e b s i t e p r i m a r i l y
f o r l o d g i n g a n d e v e n t s .
" T h e V i s i t o r ' s C e n t e r i s p u r e l y T o w n f u n d i n g .
" T h e T T B I D h a s a c o n t r a c t w i t h J V P C o m m u n i c a t i o n s f o r t h e i r P u b l i c R e l a t i o n s .
o A p o s t o n N B C i s v e r y v a l u a b l e .
o Q u e s t i o n e d w h e t h e r t h e c u r r e n t m a r k e t i n g i s g o i n g a g a i n s t t h e g r a i n i n
t r y i n g t o a t t r a c t m o r e p e o p l e t o t h e a r e a .
o T h e T T B I D i s f o c u s o n i n c r e a s i n g l e n g t h o f s t a y a n d s h o u l d e r s e a s o n
r e n t a l s .
" T h e b i g g e s t s u c c e s s o f t h e T T B I D , s o f a r , h a s b e e n c r e a t i o n o f a t e a m w i t h
m u t u a l g o a l s .
o T h e g r o u p i s s a v v y t o r e c o g n i z e t h a t e v e n t s a r e n o t t h e e n t i r e a n s w e r .
o A p p r e c i a t e t h e g r o u p ' s t h o u g h t f u l n e s s a n d f a i t h t o n o t s p e n d a l l t h e
f u n d i n g .
o T h e y a r e c r e a t i n g a l e g a c y .
" L o o k i n g f o r b e n e f i t s f o r d e c a d e s t o c o m e .
T o w n o f T r u c k e e
O c t o b e r 9 , 2 0 1 8 , T o w n C o u n c i l R e g u l a r
P a g e 4
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f i r s t y e a r o f f u n d i n g .
" T h e T T B I D h a s f a c e d s o m e c h a l l e n g e s , b u t a r e c o n t i n u i n g t o w o r k w i t h
p r o f e s s i o n a l p r o m o t o r s w i t h c o m p a t i b l e e v e n t s .
M a y o r W a l l a c e D e e o p e n e d t h e i t e m f o r p u b l i c c o m m e n t .
C a r m e n C a r r s t a t e d :
" H a s h a d t h e o p p o r t u n i t y t o a t t e n d t h e T T B I D m e e t i n g . C r i t i c a l t o d e t e r m i n e h o w
t h e c o m m u n i t y w i l l r e s p o n d a n d t o t h e e f f o r t t o g e t h e a d s o n b e d s .
R o r y O ' F a r r e l l :
" E n c o u r a g e d t h e T T B I D t o u s e a n d s u p p o r t t h e l o c a l T T C T V .
M a y o r W a l l a c e D e e c l o s e d p u b l i c c o m m e n t .
C o u n c i l D i s c u s s i o n :
" A n y r e - a u t h o r i z a t i o n w o u l d b e O c t o b e r 3 0 ` h 2 0 2 0 .
o C o u n c i l a n d t h e p r o p e r t y o w n e r s w o u l d n e e d t o a p p r o v e t h e r e -
a u t h o r i z a t i o n o f t h e T T B I D .
" I m p r e s s e d w i t h t h e c o n v e r s a t i o n r e g a r d i n g t h e c o r r e c t u s e o f t h e f u n d s .
" E x c i t e d t o s e e w h e r e t o g o i n t h e n e x t c o u p l e y e a r s .
" A l o c a l p a v i l i o n i s i n t h e b u l l s e y e o f t h e T T B I D g o a l s t o i m p r o v e t h e v i s i t o r
e x p e r i e n c e .
T h e s t a f f r e c o m m e n d a t i o n w a s m o v e d b y V i c e M a y o r T i r m a n , s e c o n d e d b y
C o u n c i l M e m b e r A b r a m s , a n d a d o p t e d w i t h t h e f o l l o w i n g v o t e :
A y e s : V i c e M a y o r T i r m a n , C o u n c i l M e m b e r A b r a m s , C o u n c i l M e m b e r
G o o d w i n , C o u n c i l M e m b e r F l o r a , a n d M a y o r W a l l a c e D e e .
N o e s : n o n e .
A b s e n t : n o n e .
A b s t a i n e d : n o n e .
T h e m o t i o n p a s s e d u n a n i m o u s l y .
7 . 2 S T A F F R E P O R T A m e n d i n g C h a p t e r 1 . 0 2 o f t h e M u n i c i p a l C o d e R e g a r d i n g
R e c o v e r y o f C o d e E n f o r c e m e n t C o s t s a n d I n i t i a t i o n o f L e g a l A c t i o n o n B e h a l f o f
t h e T o w n .
R e c o m m e n d e d A c t i o n : I n t r o d u c e a n d w a i v e t h e f i r s t r e a d i n g o f O r d i n a n c e 2 0 1 8 - 1 2
a m e n d i n g S e c t i o n 1 . 0 2 . 0 4 0 , 1 . 0 2 . 0 5 0 , a n d 1 . 0 2 . 0 7 0 o f C h a p t e r 1 . 0 2 o f t h e M u n i c i p a l
C o d e .
A n d y M o r r i s , T o w n A t t o r n e y , p r e s e n t e d f r o m t h e s t a f f r e p o r t .
M a y o r W a l l a c e D e e o p e n e d t h e i t e m f o r p u b l i c c o m m e n t .
S e e i n g n o n e , M a y o r W a l l a c e D e e c l o s e d p u b l i c c o m m e n t .
T o w n o f T r u c k e e
O c t o b e r 9 , 2 0 1 8 , T o w n C o u n c i l R e g u l a r
P a g e 5
7.
9.
The staff recommendation was moved by Council Member Goodwin, seconded by
Vice Mayor Tirman, and adopted with the following vote:
Ayes:
Council Member Goodwin,
Abrams, Council Member
Mayor Wallace Dee.
Noes:
none.
Absent:
none.
Abstained:
none.
The motion passed unanimously.
COUNCIL REPORTS
Vice Mayor Tirman, Council Member
Goodwin, Council Member Flora, and
Vice Mayor Tirman
• Attended Talk of the Town on September 261n
• Attended the West Wing Dedication at Truckee High School.
• Attended the Candidate forum.
• Attended a meeting to discuss Green energy rates with the Truckee Donner
Public Utility District (TDPUD).
Council Member Abrams
• Attended a tour of the KidZone museum.
Council Member Goodwin
• Attended the Truckee Donner Public Utility District (TDPUD) meeting.
• Attended Business Speaks for the airport area of Town.
• Participated in two candidate forums.
Council Member Flora
• Attended the Contractors Association of Truckee Tahoe (CATT) legal
government affairs meeting.
Mayor Wallace Dee
• Attended the Public Infrastructure Finance Meeting.
• Attended Talk of the Town on September 261n
• Attended the West Wing dedication at Truckee High School.
• Teleconference with a director from AMTRAK.
CLOSED SESSION
9.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS — Town of Truckee owned
property located between the 1882 Bar & Grill and the edge of the Truckee River
adjacent to the Bridge located on Bridge Street; Agency negotiator Dan Wilkins, Public
Works Director/Town Engineer; Government Code Section 54956.8.
No Reportable Action.
9.2 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION — two cases,
Government Code Section 54956.9.
No Reportable Action.
Town of Truckee
October 9, 2018, Town Council Regular
Page 6
10. ADJOURNMENT — 8:16 p.m.
To the regular meeting of the Truckee Town Council October 23, 2018, 6:00 p.m. at
Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Approved:
arolyn Wallace ee, Mayor
Respectfully submitted by:
0"i" 2--
Judy ri e, MMC, Town Clerk
Town of Truckee
October 9, 2018, Town Council Regular
Page 7