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Home My Public Portal AboutMinutes-12/09/2015City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: December 9, 2015 — 7:00 PM Web Page: www.tiffin-iowa.org Posted: December 4, 2015 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton Special Meeting — Closed Session The City Council of the City of Tiffin, Johnson County, Iowa, met in a Special Meeting December 9, 2015 at 6:00 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler. Absent: Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Interim Assistant Administrator Tim Long. Motion Havens to approve the agenda, Second by Kahler. All ayes, agenda is approved. In open session, motion by Havens, second by Upton to close the public meeting at 6:05 p.m. in accordance with Iowa Code Chapter 20.17(3) for Public Employment Relations Procedures — Negotiating Sessions, Strategy Meetings of Public Employers or Employee Organizations, Mediation and the Deliberative Process of Arbitrators Shall be Exempt from the Provisions of Chapter 21. Roll Call Vote: Bartels, Havens, Kahler, Upton. Absent: Ryan. All ayes, motion approved. Motion by Havens, second by Upton to conclude the closed session and return to open session at 6:48 p.m. Call Vote: Bartels, Havens, Kahler, Upton. Absent: Ryan. All ayes, motion approved. Motion to adjourn by Bartels. Second by Havens All ayes, meeting adjourned at 6:49pm. Work Session - Call to Order — 6:45 PM The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session December 9, 2015 at 6:51 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler. Absent: Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Deputy City Clerk Ashley Platz, other visitors. Agenda Additions/Agenda Approval City Council Agenda Page 1 of 7 Motion to approve the Work Session Agenda by Havens. Second by Kahler. All ayes, motion carried. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda Hart Frederick lunch Thursday December 17"' for City Staff/Council/Mayor. City is requesting Judges for the Christmas Decorating Contest. Newsletter feedback on what needs to be done to make it better. Credit Card payments online. There is a convenience fee to use your credit card on line but no fee for electronic check payments. Note on bills that eCheck is free. Adjournment Motion to adjourn Work Session by Kahler Second by Upton All ayes, Work Session adjourned at 7:OOPM A. Call to Order — 7:00 PM The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session December 9, 2015 at 7:02 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler. Absent: Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz, other visitors. B. Roll Call C. Agenda Additions/Agenda Approval Motion to approve the Council Agenda by Upton. Second by Bartels. All ayes, Agenda stands approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Deputy - Nothing from Johnson County. Lisa Persels - Accident on HWY 6 and Roberts Ferry Rd. Wanted to advise Council that she had an accident that totaled her car due to a driver that didn't stop at the stop sign. She would like to see a stop light and not a stop sign. Council advised Lisa that they all agree with her and a stop light would be better but are waiting on the approval from the DOT. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes City Council Agenda Page 2 of 7 2. Approval of Liquor License Renewal — Bella Sala Motion to approve Consent Agenda by Bartels Second by Upton. All ayes, Consent Agenda is approved, which includes Council Minutes and Bella Sala Liquor License Renewal. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on an Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts and to Allow Basement Apartments in Certain Commercial Zoning Districts and Amending Definitions a. Close Public Hearing and Proceed to H-1 Motion to open Public Hearing on an Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts and to Allow Basement Apartments in Certain Commercial Zoning Districts and Amending Definitions by Upton Second by Kahler Roll Call: Upton, Bartels, Havens, Kahler Absent: Ryan. All ayes, Public Hearing opened at 7:12PM Discussion: City Hall did not receive any comments from the public. Motion to close Public Hearing on an Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts and to Allow Basement Apartments in Certain Commercial Zoning Districts and Amending Definitions by Upton Second by Havens Roll Call: Upton, Bartels, Havens, Kahler Absent: Ryan. All ayes, Public Hearing Closed at 7:13PM H. Ordinance Approval/Amendment 1. Ordinance No. 2015-379 — Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts and to Allow Basement Apartments in Certain Commercial Zoning Districts and Amending Definitions a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance 2015-379 — Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts and to Allow Basement Apartments in Certain Commercial Zoning Districts and Amending Definitions by Havens. Second by Kahler. Doug Boldt spoke about the changes in the Ordinance that have been made since the Council saw this last. Council will be following the recommendation of the Planning & Zoning Commission. Roll Call: Upton, Bartels, Havens, Kahler Absent: Ryan. All ayes, First Reading of Ordinance 2015-379 passed. I. Resolutions for Approval 1. Resolution 2015-131 — Resolution Setting a Date for Public Hearing on Designation of the Expanded Tiffin Urban Renewal Area and on the Urban Renewal Plan Amendment Motion to amend to add date of Jan 19, 2016 by Kahler. Second by Bartels. City Council Agenda Page 3 of 7 All ayes, Motion carried. Motion to approve amended Resolution 2015-131 Resolution Setting a Date of January 19, 2016 at 7:00 pm for Public Hearing on Designation of the Expanded Tiffin Urban Renewal Area and on the Urban Renewal Plan Amendment by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler Absent: Ryan. All ayes, Resolution 2015-131 passed. 2. Resolution 2015-132 — Resolution Authorizing the Entering into an Agreement with the Tiffin Heights Part Three of Tiffin, Iowa for a Developer's Agreement Motion to table until City Attorney is satisfied with the proposed wording of Resolution 2015-132 Resolution Authorizing the Entering into an Agreement with the Tiffin Heights Part Three of Tiffin, Iowa for a Developer's Agreement by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Kahler Absent: Ryan. All ayes, Resolution 2015-132 tabled until next meeting. 3. Resolution 2015-133 —Resolution Approving Final Plat of Tiffin Heights —Part Three Motion to table Resolution 2015-133 Resolution Approving Final Plat of Tiffin Heights — Part Three by Havens. Second by Upton. All ayes, Resolution 2015-133 tabled until next meeting. 4. Resolution 2015-134 — Resolution for the Final Acceptance of the 2013 Capital Improvement Project Motion to approve Resolution 2015-134 Resolution for the Final Acceptance of the 2013 Capital Improvement Project by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, Resolution 2015-134 passed. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List — Motion to Approve by Bartels. Second by Kahler. All ayes, motion carried. CLAIMS REPORT 12-11-2015 VENDOR INVOICE DESCRIPTION AMOUNT ALTORFER INC STRAIGHT BOOM LIFT 559 BOLDT, DOUG MILEAGE EXP REIMB 121.21 CARGILL INC SALT FOR WATER PLANT 4,073.83 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 797.6 CITY OF TIFFIN 210 GRANT ST - WATER BILL 39.58 City Council Agenda Page 4 of 7 CONSUMERS COOPERATIVE PREMIUM DIESEL & NO. 1 1,410.60 CULLIGAN WATER TECH WATER COOLER & WATER 27.55 HART FREDERICK CONSULTAN ENGINEERING FEES 47,172.85 INSITE INSTRUMENT GROUP MODEL 15 TSS SENSOR 2,354.00 IOWA CITY AREA CHAMBER OF COM MEMBERSHIP DUES/ NEW ED&LEADER 371 IOWA CITY LANDSCAPING PARKS TREES 13 789.48 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IPERS IPERS 448.39 (PERS (PERS 517.99 JAY-PLATZ, ASHLEY MILEAGE NOVEMBER 2015 39.31 JOHNSON COUNTY REFUSE INC RECYLCING 4,270.50 LL PELLING PAY EST #5 FINAL 2013 CAP IMP 64,750.82 LOWES BUSINESS ACCOUNT STREETS- NEW VEH EQUIP 210.36 LYNCH, MICHAEL & RAMER LEGAL FEES 2,658.50 MATHESON-TRI-GAS INC MONTHLY WELDING RENTALS 74.7 RSM US LLP MONTHLY IT SUPPORT 1,147.00 MID -AMERICAN ENERGY NATURAL GAS 351.63 MIDCO DIVING & MARINE SERVICE NEW WATER TOWER TANK INSPECTN 1,998.00 OFFICE EXPRESS FOLDERS,DESK TRAY,WALL HOLDER 189.18 OFFICE EXPRESS PAPER TOWELS 44.86 OFFICE EXPRESS TOILET PAPER CITY HALL 20.9 PITNEY BOWES PURCHASE POWER POSTAGE METER 62.73 RATHJE CONSTRUCTION CO PAY AP 13 PARTIAL IRELAND AVE 59,419.66 R.M. BOGGS CO. CHECK BOILER 659.79 SHAULL, AMY MILEAGE REIMBURSEMENT 8.67 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 670.07 STUMPF CONCRETE TEAROUT & REPLACE CITY SIDWALK 360 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,166.66 USA BLUE BOOK PUMP HEAD EHE31 145.01 USA BLUE BOOK FIBER FILTER/ DIPPER/ PIPET 420.66 TOTAL ACCOUNTS PAYABLE 204,385.71 PAYROLL CHECKS 10,545.78 **** PAID TOTAL***** 214,931.49 **** SCHED TOTAL ***** 2,051.55 ***** REPORT TOTAL ***** 1 216,983.04 FUND NAME - FUND TOTAL GENERAL -001 24,830.75 ROAD USE TAX - 110 1,894.14 DEBT SERVICE - 200 795.52 CAP IRELAND AVE RELOC PRJ - 303 81,979.66 PARK/BALL FLD IMPROV PRJ - 305 64,750.82 CAP PARK ST PAVING PRJ - 307 6,622.50 WATER TOWER PRESSURE UPGRADE- 314 157.50 City Council Agenda Page 5 of 7 WATER - 600 10,026.35 SEWER - 610 17,495.30 OLD TOWN I&I - 612 3,995.00 SCHOOL WTR/SW EXT- 613 165.00 RECYCLING - 4,270.50 2. Consideration of Change Order #5 — Rathje Constructin — Motion to Approve by Kahler. Second by Bartels. Ayes: Bartels, Kahler, Havens. Nays: Upton, motion carried. 3. Consideration of Pay Estimate #13 — Rathje Construction— Motion to Approve by Havens. Second by Kahler. All ayes, motion carried. 4. Consideration of Engineer's Statement of Final Completion and Owner's Acceptance of the 2013 Capital Improvement Project work — Motion to Approve by Upton. Second by Havens. All ayes, motion carried. 5. Consideration of Pay Estimate #5 — Final — L.L. Pelling — Motion to Approve by Upton. Second by Bartels. All ayes, motion carried. 6. Discussion and Consideration to Advertise for a Part-time Office Assistant and Council Action as Needed Motion to approve advertising for the Part-time Office Assistant by Bartels. Second by Havens. All ayes, motion carried. 7. Discussion and Consideration of Professional Services Agreement with Hart -Frederick for the Preparation of Cost Estimate for Park Road Improvements and Council Action as Needed Motion to approve proceeding with Professional Services Agreement with Hart - Frederick for the Preparation of Cost Estimate for Park Road Improvements by Bartels. Second by Upton. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report — Mayor Berner advised we had dropped the minimum wage discussion at the moment. He advised that he would like the City to opt -out altogether but he understands that the tiered structure would be a good compromise. This is an issue he would like to see addressed again in 2016. 2. City Council Reports — Nothing City Council Agenda Page 6 of 7 3. Director of Public Work's Report — 2 year warranty inspection of the Water Tower happened last month. 4. City Engineer's Report — Jay Anderson - Tops of the catch basins delivered and will be finishing Railroad on Monday. Curtis Concrete will be pouring the driveway in front of Casa Tequila and Bryant's on Thursday. Everything else is to be wrapped up in the spring. 5. City Attorney's Report — Own the land now from the Iowa Interstate Railroad. 6. City Administrator's Report — City will have one more exam before the full audit. Good meeting with HBK on the preliminary drawings. 2nd meeting on December 23`d will be moved to January 5d'. Staff Christmas Party, will discuss further about a gathering in January. Tim - talked about the AFR. Doug - Spoke with Moxie Solar, had handout but nothing to report, will be meeting to get more detail. N. Adiournment Motion to adjourn Council Meeting by Kahler. Second by Upton. All ayes, meeting adjourned at 8:16 PM December 9, 2015 Ashley Platz, Ci Cler City Council Agenda Page 7 of 7