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Home My Public Portal AboutMinutes- 1/5/2016 - CouncilCity of Tiffin, Iowa Meeting: Tiffin Work Session & Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: January 5, 2016 — 6:30 PM Web Page: www.tiffin-iowa.org Posted: December 30, 2015 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton A. Work Session — Call to Order — 6:30 PM The City Council of the City of Tiffin Johnson County, Iowa, met in a work session January 5, 2016 at 6:35 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Mike Ryan. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Deputy City Clerk Ashley Platz, other visitors. Motion to approve the Work Session Agenda by Ryan. Second by Bartels. All ayes, Work Session agenda approved. Doug Boldt asked Council to think of general budget goals and to think about what things they would like to see in the next year or two. Mayor mentioned the increase in the Police Protection budget. Library levy will be dropped back to .10 from .27. The last referendum was passed for only .10. Tim Long, Interim Assistant City Administrator gave council a full document on the FYI 5- 16 Budget and briefly discussed it in reference to the budget amendment. Motion to adjourn Work Session by Ryan. Second by Upton. All ayes, meeting adjourned at 6:59 PM A. Regular City Council Meeting — Call to Order — 7:00 PM The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session January 5, 2016 at 7:01 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al City Council Work Session Agenda Page 1 of 6 Havens, Jo Kahler, Mike Ryan. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Attorney Raiber & Michael, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Deputy City Clerk Ashley Platz, Building Official Brian Shay, and other visitors. B. Roll Call C. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Kahler. All ayes, agenda stands approved. D. Communications and Reports E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. a. Approval of City Council Minutes b. Approval of Liquor License Renewal — Throttle Down Sports Bar & Grill c. Appointment of Mike Ryan as Mayor Pro -Tem Motion to approve Consent Agenda which includes December Council minutes, Throttle Down Sports Bar & Grill Liquor License Renewal, and appointing Council Member Mike Ryan as Mayor Pro -Tem, by Upton. Second by Havens. All ayes, consent agenda approved. F. Mayoral Proclamation G. Public Hearing H. Ordinance Approval/Amendment Ordinance No. 2015-379 — Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts and to Allow Basement Apartments in Certain Commercial Zoning Districts and Amending Definitions i. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2015-379 — Ordinance to Amend the Tiffin Zoning Ordinance Regarding Apartments in Commercial Zones and to Prohibit First Floor Apartments in Commercial Zoning Districts and to Allow Basement Apartments in Certain Commercial Zoning Districts and Amending Definitions by Havens. Second by Ryan. Roll Call Vote: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Ordinance 2015-379 approved. City Council Work Session Agenda Page 2 of 6 I. Resolutions for Approval 1. Resolution 2016-001 — Resolution Setting the Time and Place of the Regular Meetings of the City Council Motion to approve Resolution 2016-001 — Resolution Setting the Time and Place of the Regular Meetings of the City Council to be 1 st & 2nd Tuesday's of every month by Ryan. Second by Kahler. Roll Call Vote: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Resolution 2016-001 approved. 2. Resolution 2016-002 — Resolution Authorizing the Entering into an Agreement with the Tiffin Heights Part Three of Tiffin, Iowa for a Developer's Agreement Motion to approve Resolution 2016-002 — Resolution Authorizing the Entering into an Agreement with the Tiffin Heights Part Three of Tiffin, Iowa for a Developer's Agreement by Upton. Second by Kahler. Roll Call Vote: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Resolution 2016-002 approved. 3. Resolution 2016-003 — Resolution Approving Final Plat of Tiffin Heights — Part Three Motion to approved Resolution 2016-003 — Resolution Approving Final Plat of Tiffin Heights — Part Three by Havens. Second by Ryan. Roll Call Vote: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Resolution 2016-003 approved. 4. Resolution 2016-004 — Resolution Setting a Public Hearing Date for the FY 2015-2016 Budget Amendment Motion to approve Resolution 2016-004 — Resolution Setting a Public Hearing Date February 2nd 2016 for the FY 2015-2016 Budget Amendment by Upton. Second by Bartels. Roll Call Vote: Upton, Bartels, Havens, Ryan, Kahler All ayes, Resolution 2016-004 is approved. J. Old Business K. Motions for Approval 1. Consideration of Payables List — Motion to Approve by Kahler. Second by Bartels. All ayes, motion carried. City Council Work Session Agenda Page 3 of 6 CLAIMS REPORT 01-05-16 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED SYSTEMS, INC TROUBLE SHOOTING WEB LINK 218.75 ADVANCED SYSTEMS, INC NEW VM TO TEST DMZ 43.75 ADVANCED SYSTEMS, INC MIGRATE WEBLINK TO LASERFICHE 175 ADVANCED SYSTEMS, INC SETUP QUICK FIELDS -AGENDAS 131.25 ALL FLAGS 4 -USA FLAG 1 -IOWA FLAG OUTDOOR 200.07 ALL FLAGS 5X8 OUTDOOR FLAG 46.99 ALL FLAGS 4X6 OUTDOOR FLAG 59.98 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 1,425.20 CEDAR RAPIDS PHOTO COPY CO COPY FEES TONER BW & COLOR 280.81 CEDAR RAPIDS TIRE OPERATIONAL EQUIPMENT REPAIR 1,185.65 CHARLIE'S WELDING, INC. INTERNATIONAL VEH REPAIRS 116.56 CHARLIE'S WELDING, INC. SNOW PLOW ROLL PIN 2.32 COSTCO MEMBERSHIP COSTCO MEMBERSHIP RENEWAL 110 DATA TECHNOLOGIES UTILITY BILLING ONLINE PAYMENT 962.5 DEARBORN NATIONAL LIFE INSURANCE 26 ENERGY SALES, INC. IGNITION MODULE -TRITON 3 220 HBK ENGINEERING, LLC PROF ENGINEERING -PARKS DES PT1 2,690.00 HOLLYWOOD GRAPHICS VINYL GRAPHICS NEW TRACTOR 113.91 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD, LTD BIKE TRAIL SIGNAL MAINTENANCE 194.4 IOWA ONE CALL DIGGING PROTECTION 160.3 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 78.7 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 747 IPERS IPERS 448.39 (PERS IPERS 517.99 JOHN DEERE FINANCIAL CLOTHING PUBLIC WORKS 262.81 JOHNSON COUNTY AUDITOR NOVEMBER 3 ELECTION EXPENSE 1,243.42 JOHNSON COUNTY SHERIFF DECEMBER 15 POLICE PROTECTION 5,951.83 LOWES BUSINESS ACCOUNT BRINE TANK SUPPLIES 506.24 LYNCH, MICHAEL & RAMER LEGAL EXPENSE 1,898.00 MASTER BUILT CONCRETE INLET TEAR OUT & REPLACE 17,261.00 MASTER METER SYSTEMS INC METER READER ANNUAL SUPPORT 1,500.00 RSM US LLP NETWORK SUPPORT & ASSISTANCE 592 RSM US LLP RSM IT VISION MON&REMEDIATION 1,000.00 RSM US LLP BRIAN SHAY NEW WORK STATION 1,231.00 RSM US LLP BUILDING OFFICIAL & RECEPT WKS 1,409.00 City Council Work Session Agenda Page 4 of 6 RSM US LLP MERCY OCCUPATIONAL HEALTH MORGANS SERVICE NET -SMART INC NORTH LIBERTY LEADER OFFICE EXPRESS PET HEALTH CENTER OF TIFFIN PITNEY BOWES PURCHASE POWER PITNEY BOWES PURCHASE POWER RIVER PRODUCTS S & G MATERIALS SARAH THUL SCHIMBERG CO SCHIMBERG CO SHAY, BRIAN SNI SOLUTIONS SOLON STATE BANK STATE HYGIENIC LAB STEVE'S ELECTRIC STEVE'S ELECTRIC USA BLUE BOOK USA BLUE BOOK WELLMARK **** PAID TOTAL ***** **** SCHED TOTAL***** ***** REPORT TOTAL***** RECEPTIONIST WORK STATION 1,434.00 IMMUNIZATION HEP B 160 BATTERY,FUEL PUMP,WIPER,CHEVRN 905.95 WEEKLY WEB SECURITY MAINT 15 LEGAL PUBLISHING 435.19 PAPER/OFFICE SUPPLIES ETC 104.59 BOARDING & RABIES FELINE -GREY 120 POSTAGE METER 197.4 POSTAGE METER 696.3 ROAD STONE 212.21 SAND 173.61 REFUND CITY HALL RENT -DOOR UNL 25 WATER - OPPERATING SUPPLIES 479.97 OPERATING SUPPLIES -WATER 298.77 FINAL INVOICE -BLD OFFL DUTIES 28,130.71 GEOSALT DELIVERY 7,516.50 F350 REVENUE LOAN 795.52 WATER TESTING SUPPLIES 415 SEWER PLANT WORK 5,515.80 HEATER FOR AIRLINE BOX & SEWER 277.77 FITTING 226.03 LEVEL TRANSMITTER 696.11 MEDICAL INSURANCE 4,433.20 96,565.10 96,565.10 2. Consideration of City Council Appointments (below) and Council Action as Needed i. City Clerk — Doug Boldt ii. City Attorney — Lynch, Michael & Raiber, L.L.P. iii. City Engineer — Hart -Frederick Consultants, P.C. iv. Official Newspaper — North Liberty Leader City Council Work Session Agenda Page 5 of 6 Claims Fund Summary General — 001 79,686.73 Employee Benefits - 112 1773.28 Debt Service - 200 795.52 Water — 600 11,404.79 Sewer — 610 2904.78 2. Consideration of City Council Appointments (below) and Council Action as Needed i. City Clerk — Doug Boldt ii. City Attorney — Lynch, Michael & Raiber, L.L.P. iii. City Engineer — Hart -Frederick Consultants, P.C. iv. Official Newspaper — North Liberty Leader City Council Work Session Agenda Page 5 of 6 Motion to approve Appointing Doug Boldt-City Administrator, Lynch, Michael, & Raiber, LLP- City Attorney by Kahler. Second by Havens. All ayes, motion carried. 3. Consideration of Pay Estimate #14 — Rathje Construction— Motion to Approve by Upton. Second by Bartels. All ayes, motion carried. 4. Discussion and Consideration of Subsequent Step for Deerview Estates Part Two and Council Action as Needed Motion to approve having City Attorney contact Developer to notify them the deadline has been extended to January 29, 2016 by Bartels. Second by Ryan. All ayes, motion passes. M. Reports from City Personnel 1. Mayor's Report 2. City Council Reports — Upton — Run down of the budget showing the project budget and the remaining expense. Ryan- Light on 3rd & College St needs replaced. 3. Director of Public Work's Report- New Truck is here and was brought to the Council Meeting for viewing pleasure. 4. City Engineer's Report- Trail PH 5 will be complete from Ireland to water plant. I&I letting on the 2nd meeting in February. Traffic study on HWY 6, waiting to reschedule a meeting with the CCA Superintendent. 5. City Attorney's Report — nothing. 6. City Administrator's Report — i. Part -Time Office Assistant is being advertised ii. Holiday Decorating Contest Winners 1. 303 W. Goldfinch Dr. 2. 717 Potter St 3. 230 Railroad St. iii. Monday, January 25th the Joint Entities Meetings around 4:30pm iv. Public Works did well with this weird snow fall that was very difficult to remove the ice off the roads. N. Adjournment Motion to adjourn Council Meeting by Ryan. Second by Upton. All ayes, meeting adjourned 7:48pm City Council Work Session Agenda Page 6 of 6