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HomeMy Public PortalAbout20100706REGULAR COUNCIL MEETING JULY 6, 2010 1 CALL TO ORDER The Regular Council Meeting of July 6, 2010, was convened at 6:00 P.M. by Mayor John Landwehr. ROLL CALL The following Council Members were present for the roll call: Present: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner and Struemph Absent: None A quorum was declared present. Mayor John Landwehr asked if anyone present wished to be added to the list of those who would like to make a presentation to the Council tonight, and added those names to the list. PUBLIC HEARINGS (a) 2010 -2011 City Budget — Steve Schlueter (b) 2010 Gross Receipts Utility Tax (GRUT) Rate - Steve Schlueter (c) 2010 Tax Levy Rate - Steve Schlueter A staff presentation was made by Finance Director Steve Schlueter explaining all three of the public hearing topics. Following his presentation, Mayor John Landwehr asked if anyone from the public wished to come forward to make comments on any of the topics. No one came forward to speak on the issues. Councilman Jim Penfold asked if the budget will be made available on the City's website. Mayor John Landwehr suggested that perhaps a summary could be made available. Finance Director Steve Schlueter said he would be happy to do that, and indicated that if anyone from the public wanted to see the entire book, they can call him and he can make sure they get an opportunity to see it. MISCELLANEOUS AGENDA ITEMS (a) Human Resources Director Gail Strope introduced two of the City's seven summer REGULAR COUNCIL MEETING JULY 6, 2010 2 interns and asked each of them to tell what school they are from and the City Department in which each of them will be working this summer. The following interns were introduced: Matt Evers, Linn State Tech., Engineering Division Chris Hillen, Linn State Tech., I.T.S. Department (b) Greening America's Capitals Letter of Interest - Assistant to the City Administrator Melva Fast made a presentation regarding this program and explained how that Jefferson City could qualify for grants if chosen as one of the Capital Cities to participate. She answered questions regarding any City obligations and targeted areas affected by the program. MINUTES AND REPORTS RECEIVED AND FILED Mayor John Landwehr stated the following minutes have been received and are on file for review in the City Clerk's office: Council Committee on Administration, February 3, 2010 Conference Center Design and Construction Committee, April 22, 2010 USS Jefferson City Submarine Committee, March 2, 2010 Finance Committee, April 16, 2010 Environmental Quality Commission, April 22, 2010 Mayor Landwehr thanked the volunteers who serve on these Boards and Commissions for their vital contribution to our community. COUNCIL LIAISON REPORTS Administration Committee - Councilwoman Carrie Carroll announced that Committee will meet will on Wednesday, July 7. Finance Committee - Councilman Koon reported that the Committee will meet on Friday, July 16 after the Brown Bag work session. He also reported that the first budget hearing will be next Monday night, July 12, at 5:30 P.M. and the Council will hear a presentation from the Parks and Recreation Department and discuss the tax levy at that time. Public Safety Committee - Councilman Mike Harvey reported that the Committee met last Friday, July 2, following the Brown Bag work session. Public Works & Planning Committee - Councilman Jim Penfold reported that the next REGULAR COUNCIL MEETING JULY 6, 2010 3 meeting will be held on Thursday, July 22 at 7:30 A.M. Ad Hoc Committees, if any: Councilman Jim Penfold reported on the recent meeting held by the Conference Center Design and Construction Committee. ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS The July 12 budget workshop was announced, 5:30 P.M. in the Boone - Bancroft Room. APPOINTMENTS BY THE MAYOR Police Chief Roger Schroeder stated that the Police Chief and the City Administrator would like to recommend the following promotions within the Police Department: a. Lt. Robert Clark — promoted to Captain. b. Officer Steve Dappen — promoted to Sergeant A motion was made by Councilman Mike Harvey for approval of the promotions as recommended, seconded by Councilman Bob Scrivner, and approved unanimously by the following roll -call vote: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph Nay: None PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS There were no presentations made at this time. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations made at this time. CONSENT AGENDA (a) Minutes of June 4, June 18, and June 21 City Council Meetings REGULAR COUNCIL MEETING JULY 6, 2010 4 A motion was made by Councilman Jim Penfold for approval of the Consent Agenda as presented, seconded by Councilman Eric Struemph, and approved unanimously. BILLS INTRODUCED Bill 2010 -35, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE LEVY OF CITY TAXES AND ESTABLISHING THE RATE OF TAXATION FOR THE CITY OF JEFFERSON, MISSOURI FOR THE YEAR 2010. Bill 2010 -36, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2010, TO OCTOBER 31, 2011, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. Bill 2010 -37, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EVERS & COMPANY CPAs, LLC FOR AUDIT SERVICES. Bill 2010 -38, sponsored by Councilman Harvey, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND AUTHORIZING THE DISPOSAL OF SAID PROPERTY. Bill 2010 -39, sponsored by Councilman Struemph, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE VOLUNTARY ANNEXATION OF REAL PROPERTY CONTIGUOUS TO THE PRESENT CITY LIMITS, INTO THE CITY OF JEFFERSON, MISSOURI, LOCATED IN THE 1200 AND 1300 BLOCK OF THE FUTURE EXTENSION OF WILDWOOD DRIVE; DESCRIBED AS THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 44 NORTH, RANGE 12 WEST, IN THE COUNTY OF COLE, STATE OF MISSOURI; AND AMENDING SECTION 1 -17 OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, DEFINING THE EXISTING CITY BOUNDARY BYADDING ONE NEW SUB - SECTION PERTAINING TO THE SAME SUBJECT. REGULAR COUNCIL MEETING JULY 6, 2010 5 Bill 2010 -40, sponsored by Councilmen Penfold & Koon, entitled: AN ORDINANCE AUTHORIZING THE ISSUANCE OF $950,000 PRINCIPAL AMOUNT OF SEWERAGE SYSTEM REVENUE BONDS, SERIES 2010A, AND $6,795,000 PRINCIPAL AMOUNT OF TAXABLE SEWERAGE SYSTEM REVENUE BONDS, SERIES 2010B (BUILD AMERICA BONDS — DIRECT PAYMENT), OF THE CITY OF JEFFERSON, MISSOURI; PRESCRIBING THE FORM AND DETAILS OF SAID BONDS AND THE COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF; AND AUTHORIZING CERTAIN ACTIONS AND DOCUMENTS AND PRESCRIBING OTHER MATTERS RELATING THERETO. Bill 2010 -41, sponsored by Councilman Penfold, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SIRCAL CONTRACTING, INCORPORATED FOR THE REGIONAL WATER RECLAMATION FACILITY PROJECT. BILLS PENDING Bill 2010 -32, sponsored by Councilman Harvey, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH OZARK HARLEY DAVIDSON, INC. FOR LEASE OF HARLEY DAVIDSON, MODEL FLHP, POLICE MOTORCYCLES. Bill 2010 -32 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14692: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph Nay: None Bill 2010 -33, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CENTECH & ASSOCIATES FOR HEATING, AIR CONDITIONING AND REFRIGERATION MAINTENANCE SERVICES. Bill 2010 -33 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14693: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph REGULAR COUNCIL MEETING JULY 6, 2010 6 Nay: None Bill 2010 -34, sponsored by Councilmen Struemph and Harvey, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROGRAMMATIC AGREEMENT WITH THE STATE OF MISSOURI CONCERNING HISTORIC PRESERVATION CONCERNS AS WELL AS AN INTER - GOVERNMENTAL AGREEMENT WITH THE STATE OF MISSOURI CLARIFYING THE PARTIES' OBLIGATIONS. Councilman Struemph requested that Bill 2010 -34 be placed on the Informal Calendar at this time. INFORMAL CALENDAR Bill 2010 -31, sponsored by Councilman Penfold, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING THE RIGHT -OF -WAY ON THE NORTHERN PORTION OF MARSHALL STREET AND ON AN ADJACENT UNNAMED ALLEY. Councilman Penfold requested that Bill 2010 -31 remain on the Informal Calendar at this time. RESOLUTIONS RS2010 -16 Releasing Special Tax Bill on Property Located at 1507 Hough Park Street (Koon) A motion was made by Councilman Jim Penfold for adoption of RS2010 -16, seconded by Councilman Dave Griffith, and approved unanimously by the following roll -call vote: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph Nay: None RS2010 -17 Authorizing Permissive Use of Right -of -Way at 113 E. Dunklin Street (Penfold) A motion was made by Councilwoman Carrie Carroll for adoption of RS2010 -17 as presented, seconded by Councilman Bob Scrivner, and approved unanimously by the following roll -call vote: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph REGULAR COUNCIL MEETING JULY 6, 2010 7 Nay: None SCHEDULED REPORTS There were no reports scheduled for this time. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS No presentations were made at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There were no comments made at this time. NEW BUSINESS Mayor John Landwehr opened the floor for further nominations of Ward One City Council Member to fill the seat vacated by Councilman Kenneth Ferguson whose term expired June 17: Councilman Ron Medin nominated Ms. Theressa Ferguson, seconded by Councilman Rich Koon. Councilman Jim Penfold nominated Ms. Charmaine Owens, seconded by Councilman Bryan Pope. As no other nominations were made, Mayor John Landwehr declared that nominations were now closed, and the Council discussed possible dates for the public forum which is required between now and the election which the Council previously voted (on June 21) to occur at the July 19 City Council meeting. The date for the public forum was scheduled for Wednesday, July 14 from 4:00 to 6:00 PM. Mayor John Landwehr asked Bill Betts to see whether it might be possible for JCTV to either tape or broadcast at least a portion of the forum. UNFINISHED BUSINESS There was no unfinished business brought forward at this time. REGULAR COUNCIL MEETING JULY 6, 2010 8 ADJOURNMENT A motion was made by Councilman Ron Medin for adjournment, seconded by Councilman Mike Harvey, and approved unanimously at 7:00 P.M.