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HomeMy Public PortalAbout2021-11-18 packetNotice of Meeting & Tentative Agenda IF I na + 1ttS� City of Jefferson Planning and Zoning Commission Thursday, November 18, 2021 ... 5:15 P.M. City Council Chambers, John G. Christy Municipal Building, 320 East McCarty Street Enter through the Main Lobby All interested parties will be given a chance to be heard. TENTATIVE AGENDA 1. Call to Order and Introductions 2. Procedural Matters • Determination of quorum and designation of voting alternates • Call for cases • Receive and review requests for continuance • Receive requests for reordering the agenda • Format of hearing • List of exhibits 3. Adoption of Agenda (as printed or reordered) 4. Approval of the Regular Meeting Minutes of October 14, 2021. S. Communications Received 6. New Business/Public Hearings 7. Other New Business Case No. P21009 —849 Stoneridge Parkway, Amended Special Exception Use Permit, Request filed by Sam's Real Estate Business Trust, property owner, for an amended special exception use permit allowing for change in color scheme on exterior walls of Sam's Club building and fuel station, The property is located at the northeast corner of the intersection of Stoneridge Parkway and Hard Rock Drive and is described as Stoneridge Village Section 3, Lot 10, City of Jefferson, Cole County, Missouri (BRR Architecture, Consultant). 8. Other Business. A. Staff Updates from Prior Cases B. Recognition of Former Chairman Chris Jordan C. Election of Officers D. Adoption of 2022 Meeting Calendar 9. Adjourn Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items MINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION October 14, 2021 5:15 p.m. COMMISSION MEMBERS PRESENT Dale Vaughan, Chair Penny Quigg, Vice Chair Bunnie Trickey Cotten Dean Dutoi Doug Record Emily Fretwell Shanon Hawk, Alternate COMMISSION MEMBERS ABSENT Jack Deeken Blake Markus Gregory Butler Spencer Hoogveld, Alternate COUNCIL LIAISON PRESENT Michael Lester, Council Liaison STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kourtney Bliss, Planner Shane Wade, Engineer Beth Sweeten, Administrative Assistant ATTENDANCE RECORD 3of4 4 of 4 3 of 4 1 of 4 4of4 2 of 4 3 of 4 3 of 4 1 of 4 3 of 4 1 of 4 Call to Order and Introduction of Members, Ex -officio Members and Staff Chair Dale Vaughan called the meeting to order. Six regular members and one alternate were present. A quorum was present. Designation of Voting Alternates The Chair announced that all regular members and alternates present are eligible to vote. Procedural Matters and Procedures Explained Ms. Bliss explained the procedures for the meeting. The following documents were entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Ms. Bliss submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Adoption of Agenda Ms. Cotten moved and Ms. Quigg seconded approve the agenda. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None Approval of the Regular Meeting Minutes of June 10, 2021. Ms. Hawk moved and Ms. Quigg seconded to approve the regular meeting minutes of June 10, 2021 as printed. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None 5. Communications Received No communications were received. 6. New Business/Public Hearing 7. Other New Business Case No. P21008 - A Replat of Lot 11 and Lot 1-A of Capital Mall Subdivision. Application filed by Capital Mall J.C. 1 LLC to replat Lot 11 and Lot 1-A for the purpose of dividing Lot 11 into three separate lots (Lot A, Lot B, and Lot C) and placing a portion of Lot 1-A into newly made Lot 11-A (Starbucks location) and Lot 11-C (future development). Both Lot 11 and Lot 1-A are east of the West Truman Boulevard and Country Club Drive intersection. The property is described as Lot 11 and Lot 1- A of Capital Mall Subdivision Jefferson City, Cole County, Missouri. Central Missouri Professional Services, Inc. (consultant). Ms. Bliss stated the purpose of the request is to divide lot 11 into three lots, and to include a portion of the lot for the main mall building, Lot 1-A. Ms. Bliss described that an existing Pizza Hut restaurant exists on one of the proposed lots, a Starbucks is currently under construction on another, and the third lot is available for future development. She stated that proposed lot 11-C would not have street frontage, and that the Board of Adjustment had approved a variance from the Zoning Code requirement for street frontage but that the Planning and Zoning Commission would also need to review a variance from the Subdivision Code requirement for street frontage. Mr. Wade gave his staff report and stated that most infrastructure are already in place and would recommend approval. Mr. Paul Sampson, 2500 East McCarty, with Central Missouri Professional Services presented his case. He stated that since Farmers Holding has redeveloped the property and the Sears wing and parking lot was sold, the rest of the area needs to be platted out. This will allow each separate building to have its own lot associated with it. This will help them keep property taxes separate and allow the business to sell in the future if they desire. Mr. Sampson explained the street front variance for Lot 11-C and said everything within the mall is operated by a master development agreement that was created when the Farmer's still owned the property. That agreement allows all lots to have access across all lots and utilities are allowed across all lots. Therefore street front access is not needed. Ms. Bliss stated that staff recommends approval of the proposed replat of Lot 11 and Lot 1-A of the Capital Mall Subdivision in addition to a street frontage variance from the Subdivision Code. Ms. Fretwell moved and Ms. Quigg seconded to approve a variance from the Subdivision Code requirement that all lots have street frontage to permit Lot 11-C to have no street frontage. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None Ms. Fretwell moved and Mr. Dutoi seconded to approve the Final Subdivision Plat of A Replat of Lot 11 and Lot 1-A of Capital Mall Subdivision. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None 8. Other Business Private Street Name Proposal: An application has been submitted by the Jefferson City School District for the creation of 2 private street names for driveway additions off of Thomas Jefferson Middle School / Lawson Elementary Driveway located at Fairgrounds Road/West Edgewood Drive. The main new drive is proposed as Patriot Drive and the other road would be named Lion Way. Ms. Bliss stated the property where the new street names have been proposed are two schools and a day care center that would be directly impacted by the creation of the two new streets. Mr. Paul Sampson, 2500 East McCarty, with Central Missouri Professional Services presented his case. He stated the Jefferson City School District constructed the two new drives this past summer to help alleviate traffic congestion on Fairgrounds Rd. They have asked that street names be assigned to these roads for wayfinding needs. Ms. Bliss stated staff recommends approval of the suggested two names, Lion Way and Patriot Drive, to be designated for private streets belonging to the Jefferson City School District located east of the Fairgrounds Road and West Edgewood Drive intersection. Ms. Hawk moved and Ms. Cotten seconded to approve two new private street names, Lion Way and Patriot Drive, to be located near the Fairgrounds Road and West Edgewood Drive intersection as proposed by the Jefferson City School District. The motion passed 6-0 with the following votes: Aye: Quigg, Cotton, Dutoi, Record, Fretwell, and Hawk Nay: None Update on prior cases Mr. Barron stated the prior case for the replat on Schotthill Woods Drive has been approved by City Council, along with the Comprehensive Plan. Mr. Barron formally introduced Kourtney Bliss as our new Planner. Mr. Barron announced that Ms. Gampher has announced her resignation as an alternate on the Commission Adjourn. There being no further business, the meeting adjourned at 5:42 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary Jefferson City Planning &Zoning Commission November 18, 2021 Case No. P21009 849 Stoneridge Parkway Amended Special Exception Use Permit Sam's Club Color Scheme Change 9 PLANNING STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION November 18, 2021 Case No. P21009 —849 Stoneridge Parkway, Amended Special Exception Use Permit, Request filed by Sam's Real Estate Business Trust, property owner, for an amended special exception use permit allowing for change in color scheme on exterior walls of Sam's Club building and fuel station, The property is located at the northeast corner of the intersection of Stoneridge Parkway and Hard Rock Drive and is described as Stoneridge Village Section 3, Lot 10, City of Jefferson, Cole County, Missouri (BRR Architecture, Consultant). Nature of Request A color scheme change from an arrangement containing brown hues to a composition having more grey tones. The original color scheme present upon the walls of the Sam's Club building and parts of the fuel station were a part of a special exception use permit approved by the Planning and Zoning Commission and later by the City Council in 2013. Thus, in order to appropriately allow for the change in color scheme, the special exception permit that included the current color arrangement must be amended to enable the proposed color scheme to be a legitimate part of the permit. Another portion of the drawings submitted depicting the change in color composition were sign changes. Sam's Club wishes to rebrand and alter sign logo and appearance. History A Special Exception Use Permit was recommended by the Planning and Zoning Commission in case P13013 that allowed for the construction of the 136,454 square foot Sam's Club building. This permit enabled the building to exceed the 100,000 square foot maximum size requirement for big box retail uses. This case included the design elements and color scheme of the current building and fuel station. Ordinance 15186 and bill 2013-86 approved the special exception use permit for the construction of the building, signage, and fuel station and the respective design elements of each portion of the development. Analysis • Code Compliance: In its original review, the color scheme along with several details regarding the Sam's Club building, signage, and fuel station were reviewed with respect to applicable portions of the City Code, including Section 35-41 B.23 b. (6) (details building design standards). The proposed site design was approved at both Planning and Zoning Commission and City Council levels in 2013. • Color Scheme: The proposed blue/grey color scheme differs from the surrounding stores such as Menard's, Kohl's and Dick's Sporting Goods, which consist of more brown and red hues. On the other hand, much land is open and available for future development that would likely have contrasting color schemes for various reasons such as branding. • Signage: New minor design in signage has been proposed in addition to a new sign to be placed on the east side of building facing Menard's and Stonecreek Drive. No notable changes to be brought forth to the Planning and Zoning Commission were found. All other details regarding the proposed signage, including issuance of sign permit(s), will be processed at a later date and through different means. Staff Recommendation Review of the proposed building elevation drawings for change in color scheme upon building exterior walls and fuel station indicates compliance with the design standards for Superstore/Big Box Retail Developments. Staff reommends approval of such changes in color composition. Form of Motion 1. Motion for approval of the amended Special Exception Use Permit. w E Inn SGA Design Gmql r, Mf—rt Gly, MO N— St.,, El—tune N brr M refe City of Jefferson Planning & Zoning Commission LOCATION MAP Case No. P21009 0 170 340 680 Feet N 849 Stoneridge Parkway Amended Special Exception Use Permit W+ , f E S Uty ©f Jefferson anm'ng Zc r ung C ornniossoon :E Case No. P21009 0 300 600 849 Stoneridge Parkway m Amended Special Exception Use Permit 0 1,200 Feet IN N W ; E S City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 icplanni,,a @iefi ciiirmo.crq www.jeffersoncitymo.gov APPLICATION FOR SPECIAL EXCEPTION USE The undersigned hereby petitions the Planning and Zoning Commission and City Council of the City of Jefferson, Missouri for the following Special Exception: Special Exception Use Application Fee: Residential = $500 Commercial = $650 Proposed Land Use: �Wyax\ ay3r• Ito,obo rs�A4 — ON4C1atn;, color yc1n11r4., ern o.QroV (- C ®lof (include Reference Number from Land Use Matrix, site plan must be attached) Property Location/Address: A(k '3\i)me6 a. blc- w0. f�r� (�� G b (01 Legal Description: (as follows or is attached) Sha.'e., y `a2e . 'A Current Zoning District. C- a Go ntra\ [otb►tnLr C k c,\ Does project involve a change in zoning district? [Allo O Yes, proposed zoning If yes, a separate rezoning application is required The undersigned hereby state they are the owners of the real estate described above or in the attached exhibit who petition for special exception use: ALL OWNERS OF REAL PROPERTY INCLUDED IN THIS APPLICATION MUST SIGN THE APPLICATION, AND ALL SIGNATURES MUST BE NOTARIZED. IF ADDITIONAL SIGNATURES ARE N D, PLEASE ATTACH SEPARATE SHEETS. �c vl'L 5 P CCL �- -(n 5rt-Property Owner #1 Name (type or print) Property Owner Sign e Property Owner 42 Name (type or print) Property Owner Signature rn before me this 13 day of OL V IJ m I in the year 202-1. Notary Public Notary seal State of Missouri St. Charles county Notary My Commission Expires 12/2512022 Address of Property Owner #1: d U I S fop (� -Safi /115 'J Address of Property Owner #2 Phone Number(s): L / l _1381&' S/--) —3 Applicant Information (if different from property owner) Name: Surt Arol 'i eck' tM Address: UM Mt. -cgTy N.A. S%Ae. 3W Phone Number(s): 9095 exp. 'd93G For City Use Only: (Revised July 1, 2018) Application Filing Fee: Residential = $300 + $200 advertising fee Commercial = $450 + $200 advertising fee Payment Received: _Cash (Receipt # ) _Check (Copy; check Attachments: _Site plan _Subdivision Plat _Project Description Narrative _Location Map Applicant Information Sheet _Other documentation Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Page 1 of 4 City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 icplanninq(o)JeffcitVm o. orq www.jeffersoncitymo.gov Project Information (Please use additional sheets if necessary) Name of Project Sam's #6505 Location/Address 849 Stoneridge Parkway Jefferson City, MO 65109 Submitted by Kristi Burk, BRR Architecture Applications Submitted (Check box and circle item ® P&Z: Zoning Amend Comp Plan Amend Special Exception PUD Sub. Plat Annexation ❑ BOA: CUP Variance Appeal ❑ S off: Site Plan Bldg Plans Grading Plan Change of Use Temp Use Other: Consultant(s) (List lead consultant and all others who are responsible for major project elements) Lead Consultant Name James Allen Hailey I Firm Name BRR Architecture Address 8131 Metcalf Ave. Suite 300 Overland Park, KS 66204 Telephone Number 913-262-9095 Fax No. E -Mail jhailey@brrarch.com Consultant Name Firm Name Address Telephone Number Fax No. E -Mail Consultant Name Firm Name Address Telephone Number Fax No. E -Mail Property Owners/Applicants (List owner; Mark "X" next to the name of the primary contact) Owner Name Pat Selby Address 2101 SE Simple Savincfs Drive Bentonville AR 72712 Telephone No. -Cell: 4 7380-823 Fax No. E -Mail robert.selby@walmart.com X I Applicant Name Kristi Burk BRR Architecture Address 8131 Metcalf Ave. Suite 300 Telephone No. 913-262-9095 ext. 2936 Fax No. E -Mail kristi. burk@brrarch.com Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required underthe Americans with Disabilities Act. Please allow three business days to process the request. Page 2 of 4 61iis SuVs an -m s.wvs an-io s.wvs '0, 9 - ®!��! i �� ® '.11.l� NOStl3�3f �lii� I ei ' ANr sun's an -lo s.wvs IN an -n s-wvs sL Lp 0 Lrl Qo HN ow HU! 'ALI . ......... .. r3l 17 - oil . ......... .. 17 - oil . ......... .. El 9OS9# Smo ON 4k 'KUD Nosa3zi=er ONVU83H is S- o .1 LLI H 9 EF 77 Ts M Z W ill. ma, 1 il co Z 3= wjy 3 LLI Z L J M4 ?: Ln As LLJ Ltj As FL W LLI U, m 9OS9# Smo ON 4k 'KUD Nosa3zi=er ONVU83H .a! 11 NO I is S- o .1 LLI H I cn! UUJ) M Z W ill. ma, 1 il co Z 3= LLI Z L J M4 ?: As LLJ Ltj As FL W LLI U, m ( i z Cl) cr) .a! 11 NO I is S- o .1 LLI H I cn! UUJ) M LU ill. ma, 1 il co Z 3= LLI L J M4 ?: As LLJ Ltj As FL .a! 11 NO I is S- o .1 LLI H M .a! 11 NO I z LLI LLI Z ill. ma, 1 il z LLI LLI Z co �All- ow � 5099# 3 a:Eo '.wo Nosdair City of Jefferson Department of Planning & Protective Services 320 E. McCarty St. Jefferson City, MO 65101 November 02, 2021 Dear Property Owner: Carrie Terpin, Mayor Sonny Sanders, AICP, Director Phone: 573-634-6410 Fax: 573-634-6457 This letter is to notify you that the Jefferson City Planning and Zoning Commission will meet at 5:15 p.m. on Thursday, November 18, 2021 in the Council Chambers of the John G. Christy Municipal Building, 320 East McCarty Street, to consider the following matter (see map): Case No. P21009 —849 Stoneridge Parkway, Amended Special Exception Use Permit. Request filed by Sam's Real Estate Business Trust, property owner, for an amended special exception use permit allowing for change in color scheme on exterior walls of Sam's Club building. The property is located at the northeast corner of the intersection of Stoneridge Parkway and Hard Rock Drive and is described as Stoneridge Village Section 3, Lot 10, City of Jefferson, Cole County, Missouri (BRR Architecture, Consultant). As a nearby landowner and/or neighbor, you are being provided notice of this hearing. Unfortunately, we are unable to record comments received by telephone, however, written comments may be directed to the Planning and Zoning Commission in one of the following ways: e-mail: jcplanning@jeffcitymo.org fax: Dept. of Planning and Protective Services / Planning Division 573-634-6457 mail: Dept. of Planning and Protective Services / Planning Division John G. Christy Municipal Building, 320 E. McCarty Street Jefferson City, MO 65101 Written comments received on or before 1:00 p.m. on the day of the meeting will be made a part of the official record and copied and distributed to Commission members at the meeting. Those unable to provide written comments in advance are invited to deliver their comments to the Commission Chairman only at the meeting. Correspondence received after 1:00 p.m. will be included in the official record, but there is no guarantee that copies will be made for distribution to all Commission members. For your information, this case is tentatively scheduled for a public hearing in front of the City Council on Monday, December 20, 2021. The City Council meets at 6:00 p.m. in the Council Chambers of City Hall. Information regarding this case may be viewed on the Planning and Zoning Commission webpage at: http://www.ieffersoncitvmo.qov/government/planninq/planninq and zoning commission.DhD If you have any questions concerning this matter, please feel free to contact us at 573.634.6410 Sincerely, P4111�_ Kortney Bliss City Planner Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items. WAL-MART REAL ESTATE BUSINESS TRUST DAVID GLASS MNG TRUSTEE PROPERTY TAX #0555 PO BOX 805OMS 0555 BENTONVILLE, AR 72716 LAND DEVELOPMENT CO 8514 LIBERTY RD JEFFERSON CITY, MO 65101 SAMS REAL ESTATE BUSINESS TRUST WAL-MART STORES ATTN:PROPERTY MGMT MO STORE 6505 2201 SE 10TH ST BENTONVILLE, AR 72716-0550 F& F DEVELOPMENT L L C PO BOX 104960 JEFFERSON CITY, MO 65110 A R C P M TJEFFERSON CITY MOL L C %RYAN L L C PO BOX 460369 HOUSTON, TX 77056 LAND INVESTMENTS L L C 8514 LIBERTY RD JEFFERSON CITY, MO 65101 MENARDINC 4777 MENARD DR EAU CLAIR, WI 54703 N Amended Special Exception Use Permit W® E 849 Stoneridge Parkway S 0 95 190 380 570 760 Feet 185 ft. Notification Buffer } SEAY PLACE W 0 y�0 w z 0 N n 2 M v M z z o Y W W U W z O F- U) HARD ROCK DR