HomeMy Public PortalAbout07/10/1990 * Special Budget MeetingJuly 6, 1990
MAYOR: William F. Koch, Jr.
VICE MAYOR: Alan I. Armour
COMMISSIONER: James E. Cross
Lawrence E. Stahl
Kathleen S. Wallace
SPECIAL MEETING OF THE TOWN COMMISSION OF GULF STREAM, FLORIDA TO
BE HELD ON TUESDAY, JULY 10, 1990 AT 9:00 A.M. IN THE TOWN HALL OF
GULF STREAM, 100 SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
I. Call to Order
II. Roll Call
III. Maintenance Department /Trash Collection
IV. 1990 -1991 Budget Presentation
A. Budget Consideration
B. Certification of Rolled Back Rate
C. Proposed Millage Rate for 1990 -1991 Fiscal Year
D. Date of First Public Hearing for Budget Adoption
V. Public
VI. Adjournment
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT A REGULAR MEETING
OR PUBLIC HEARING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS,
AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.
D
SPECIAL MEETING OF THE TOWN COMMISSION OF GULF STREAM, FLORIDA HELD IN
THE TOWN HALL ON TUESDAY, JULY 10, 1990 AT 9:00 A.M.
I.
qq
The meeting was called to order at 9:00 A.M. by the Hon. William F.
Koch, Jr., Mayor.
Roll Call
Present: William F. Koch,
Alan I. Armour
James Cross
Lawrence E. Stahl
Kathleen Wallace
Also Present: Franklin Flannery
William Gwynn
Jr. Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
III. Maintenance Department /Trash Collection
Town Manager
Finance Director
In view of the fact that the proposed trash collection contract
with County Sanitation had not been adequately reviewed, Commissioner
Stahl suggested that the contract not be considered at this time and
that the discussion of change in concept for trash collection be considered
at the same time the budget for the Sanitation Department is reviewed.
IV. Budget PRESENTATION FOR 1990 -1991
Mr. William Gwynn, Finance Director, presented the preliminary
budget in the total amount of $1,277,415.00, discussing each line item.
Mr. Gwynn was directed to update the document to reflect the following
changes:
A. Commissioner Stahl moved and Commissioner Wallace seconded that
the $7,500 budgeted for Emergency Medical Services be deleted.
All voted AYE.
Commissioner Wallace moved and Commissioner Stahl seconded that
the Capital Expenditures item in the Police Department be reduced
from three vehicles and accessory costs related thereto to cover the
cost of two vehicles and related accessory costs. All voted AYE.
Commissioner Stahl moved to reduce the amount budgeted for a
Contingency Reserve to $30,000.00. The motion was seconded by
Commissioner Wallace and all voted AYE.
A new budget item for Accumulated Sick Time and Vacation Time in
the amount of $45,000.00 was discussed at length. All agreed that
this figure should be funded but that it be done over several
budget years. Commissioner Stahl felt that some of the Undesiqnated
JFund Balance should be designated for this item prior to the end of
fiscal year 1989 -1990 and indicated that he would make that motion
at the Regular Commission Meeting on July 13, 1990, the amount to
be $12,500.00. Commissioner Stahl then moved that the $45,000.00
figure -shown in the preliminary budget be reduced to $10,000.00
noting that with the $12,500 from the Undesignated Fund Balance,
the Accumulated Time would be one half funded this year. Commissioner
Stbhl's motion was seconded by Commissioner Armour and all voted AYE.
Town Commission Special Budget Meeting of July 10, 1990 page -2-
In the matter of the budget for the Sanitation Department, it was
pointed out that the preliminary budget provided for the operation
of a two man department as it currently exists, which is one of
the options being considered by the Commission. The other option
under consideration is to reduce the department to a one man
operation with the trash pick up being handled by County Sanitation
on a contractual basis. A comparision sheet prepared by Mr. Flannery
and Mr. Gwynn indicated that there was approximately $4,000 difference
in the cost of the two options. Commissioner Armour noted that the
main reason for considering the contractual arrangement was to
O eliminate the problem of keeping qualified persons employed to handle
the trash pick -up. Commissioner Stahl moved that the Sanitation
Department personnel be reduced to one man with the trash pick -up
being handled under the contractual arrangement provided the contract
stipulates that the property owner has the option to have the lawn
trash removed by their lawn maintenance service, or by the trash
contractor, and further provided that the contract can be terminated
at the end of the first year if the arrangement is found to be
undesireable. Commissioner Cross seconded the motion and all voted
AYE. Mr. Gwynn confirmed that he would make the necessary adjustments
throughout the entire preliminary budget to reflect the new concept
for trash removal. Mayor Koch directed that the amended contract
be presented for consideration at the Regular Meeting of July 13, 1990.
Commissioner Stahl requested that a firm figure be obtained from
County Sanitation with regard to the charges for garbage collection
for the 1990 -1991 fiscal year in view of the fact that the current
fee will be reduced by the amount of tipping charges and then increased
due to adding the fee of $5.00 per unit for recycling.
Commissioner Armour requested that the Commission be supplied with a
choice of salary increase figures along with the 1991 -1992 preliminary
budget rather than having a set percentage in place at presentation.
B. Certification of Rolled Back Rate
Commissioner Armour moved and Commissioner Wallace seconded that
the Rolled Back Rate be certified at $4.0670 per $1,000.00 and all voted
AYE.
C. Proposed Millage Rate for 1990 -1991 Fiscal Year
Mr. Gwynn advised that with the numerous changes that had been
directed, it would be impossible for him to arrive at a new proposed
millage rate at this meeting. Mayor Koch advised that this Special Meeting
would be continued at 8:30 A.M. on July 13, 1990 in the Town Hall in order
to give time for the new calculations to be made.
D. Date of First Public Hearing for Budget Adoption
Mr. Gwynn stated that it would be necessary to hold two Public
Hearings in September after 5:00 P.M. and that September 6, 10, and 24
are not available due to other Public Hearings having precedence and sugpst•
ed that it be held on September 14, 1990, the same date as the Regular
Meeting. Commissioners Wallace and Armour advised they would be available
for all of September, Commissioner Stahl advised he would not be available
for any of September and Commissioner Cross stated he would be available
after September 10, 1990. Mayor Koch stated he would have to check his
calendar as he believed he would not be available on September 14, 1990,
adding that the date could be confirmed later in the meeting.
0
Town Commission Special Budget Meeting of July 10, 1990
V. Public
There was no comment from the public.
VI. Adjournment
page -3-
Mayor Koch recessed the meeting, to be reconvened at 8:30 A.M.
on July 13, 1990, at 11:15 A.M.
Town Commission Recessed Special Budget Meeting July 13, 1990
Mayor Koch reconvened the recessed meeting at 8:30 A.M.
II. Roll Call
Present: William F. Koch,
James Cross
Lawrence E. Stahl
Kathleen Wallace
Also Present:
Absent:
William Gwynn
John Randolph
Dave Gaudette
Alan I. Armour
(with notice)
Jr. Mayor
Commissioner
Commissioner
Commissioner
III. Maintenance Department /Trash Collection
Finance Director
Town Attorney
County Sanitation
Vice Mayor
Mayor Koch called attention to the amended contract for trash
collection that had been prepared as a result of the meeting of July 10,
1990. Commissioner Stahl felt that paragraph 3. should be reworded with
regard to trash generated by lawn maintenance contractors. As a result,
the last sentence in paragraph 3. was changed to read "Trash generated by
lawn maintenance services is included in the provisions of this Contract,
provided, however that the property owner shall be permitted to have such
trash removed by the lawn maintenance service if the property owner so
desires." Commissioner Stahl also suggested that in the last line of
paragraph 14., the year 1991 be inserted after October 1 in the beginning
of the line.
In discussing the Amended Garbage Contract, Attorney Randolph
believed that a per unit amount should be inserted to reflect the rate
reduction as a result of the Solid Waste Charge being deleted. Mr.
Gaudette stated he would insert the figure of $11.96 per unit in the
amended contract under paragraph 6.(D).
Commissioner Stahl moved and Commissioner Wallace seconded that
the Amended Garbage contract be executed with the change in paragraph 6.
(DJ1. All voted AYE.
Town Commission Special Budget Meeting of July 10, 1990 page -4-
Commissioner Cross moved and Commissioner Stahl seconded that the
Trash Collection Contract with County Sanitation be executed provided
the changes to Paragraph 3. and Paragraph 14. as detailed during discussion
are made and approved by Attorney Randolph. All voted AYE.
IV. 1990 -1991 Budget Continued
A. Budget Consideration
Mr. Gwynn pointed out each change that had been made at the
O direction of the Commission during the session held July 10, 1990. The
changes resulted in a reduction of the budget from $1,277,415 to $1,113,535
with the millage being reduced from $6.3675 per $1,000 appraised value to
$5.9817 per 1,000. Mr. Gwynn went on to point out that the budget as
adjusted produces a millage rate that is 17.9% above the rolled -back rate.
C. Proposed Millage Rate for 1990 -1991 Fiscal Year
Commissioner Stahl moved that the proposed millage rate for 1990-
1991 Fiscal Year be established at $5.9817, $4.7956 for operating and $11861
debt service, seconded by Commissioner Wallace and all voted AYE. Commis-
sioner Stahl observed that the millage had been reduced by 9.2% from what
was originally proposed and asked that this be made a part of the record.
D. Date of First Public Hearing for Budget Adoption
Mr. Gwynn reported that he had been advised by Mr. Flannery that
the date of the September regular meeting was September 14, 1990 but that
it appeared questionable if a quorum would be present. Mr. Flannery had
determined that September 11, 1990 would be acceptable. In view of this,
Mr. Gwynn suggested that the first public hearing for budget adoption be
held at the same time, pointing out that the budget meeting must be held
after 5 P.M. Commissioner Wallace moved and Commissioner Cross seconded
that the regular meeting of September 14, 1990 be changed to September
11, 1990 at 4 P.M. and that the first public hearing for budget adoption
be held on September 11, 1990 at 5:01 P.M. All voted AYE.
V. Public
There was no comment from the Public.
VI. Adjournment
Mayor Koch adjourned the meeting at 9 A.M. on a motion from
Commissioner Stahl which was seconded by Commission Cross with all voting
AYE.
ATTEST:
r
own Cler
Mayor Koch
Vice Mayor Armour
Commissioner Cross
Commissioner Stahl
Commissioner Wallace