HomeMy Public PortalAboutAB02-41 M-D School District Rec Director Athletic DirectorCITY COUNCIL City Of McCall
AGENDA BILL 216 East Park Street
Number AB 02-41 McCall, ID 83638
Date April 25, 2002
ITEM INFORMATION
SUBJECT: Partnership with
Original
Agenda Date & Bill No.
School District—Recreation
Department/Committee/Individual
Initials
Remarks
Director and Athletic Director
A
Mayor / Council
P
City Manager
Originator
P
Finance Director/City Clerk
R
Deputy City Clerk
O
Community Development
V
Police Chief
A
Public Works
L
Director
of Golf & Parks Operations
COST IMPACT:
S
Recreation Director
FUNDING SOURCE: Recreation Fund
Airport Manager
Librarian
TIMELINE:
City Attorney
Gr
ant Coordinator
SUMMARY STATEMENT: The City Manager informed Council of discussions between the City and the School District on the feasibility of joining efforts when the City
replaces Bob Peckham. Given the timing, it is important to seek guidance from the Council to prevent any lapse in service. More specifically, if we can develop an agreement that is
mutually beneficial to both the City and the School District, we want to be able to act without delay. The key to success is defining the requirements and expectations of all parties,
determining the required resources, and then making a decision on whether or not a partnership makes sense. The discussions to date have included the City Manager, School Superintendent,
High School Principal, City Recreation Director, District Athletic Director, and City Recreation Committee Chair. The consensus is combining resources makes good sense, provided we
do our homework.
See Continuation Sheet.
RECOMMENDED ACTION: Direct Staff to develop an agreement for partnering with the School District for Recreation and Athletic services for
Council and School Board approval provided Staff is able to resolve the concerns outlined.
RECORD OF COUNCIL ACTION
Meeting Date
Action
April 25, 2002
No Action
Continuation of AB 02-41
This move makes sense for the following reasons: the jobs have very similar functions; the “client base” includes many of the same people; the facilities
used for both City and School program are the same or similar; peak times for the school district and the City Recreation Department occur at different times of the year. The areas
of concern include: the risk of one program benefiting at the expense of the other; the supervision challenge of having more than one boss; the potential for either governing board
reducing funding to take advantage of any efficiency savings—it is Staff’s position that those benefits become additional program resources. We envision one full-time position that
serves year-round who is supported by a seasonal position in the form of an assistant so that during the times that both the City and School District’s workload is a full-time job, we
have staffing to cover the requirement. The initial full-time person would be the current athletic director with the City hiring the assistant. In addition, to cover City programs,
there would be other seasonal hires such as swim instructors. Both the City and School District could continue to provide support in areas such as maintenance and administration. We
would have to determine how to transfer funds to the School District to offset the increase in costs associated with the increased hours of the AD. Clearly there are many issues to
resolve before moving forward, but we have reached a point where Council support is needed if we are to proceed. We have identified the issues, and, assuming Staff believes we can address
them adequately and Council agrees, we will develop an agreement that provides the clear expectations needed to succeed. We would include a provision to review the agreement after one
year and terminate it at that time if it does not provide the level of service to the community that we believe it can.