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Home My Public Portal About20100719REGULAR COUNCIL MEETING JULY 19, 2010 1 CALL TO ORDER The Regular Council Meeting of July 19, 2010, was convened at 6:00 P.M. by Mayor John Landwehr. ROLL CALL The following Council Members were present for the roll call: Present: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner and Struemph Absent: None A quorum was declared present. Mayor John Landwehr asked if anyone present wished to be added to the list of those who would like to make a presentation to the Council tonight, and added those names to the list. ELECTION OF FIRST WARD COUNCIL MEMBER Mayor John Landwehr explained that a candidate must receive five votes in order to be elected, and stated some Council Members had indicated they wished to make comments regarding the election before the voting occurs. Following comments made by several Council members regarding their reason for voting for the candidate of their choice, the election was conducted as follows, by roll -call vote: Council Member: Candidate: Carroll: Griffith Harvey Koon Medin Penfold Pope Scrivner Struemph Bob Weber Bob Weber Bob Weber Theressa Ferguson Theressa Ferguson Frank Rycyk Frank Rycyk Bob Weber Bob Weber Mayor John Landwehr declared that Bob Weber has received a majority and is, therefore, elected to the vacant Ward One Council seat. REGULAR COUNCIL MEETING JULY 19, 2010 2 Mr. Weber then tendered a letter of resignation from the Jefferson City Housing Authority Board of Commissioners to Mayor John Landwehr, who accepted his resignation. The oath of office was administered to Mr. Weber by City Clerk Phyllis Powell, after which Councilman Weber assumed his seat on the Council. PUBLIC HEARINGS a. Voluntary Annexation and Zoning of 40 Acres Located 500 Feet South of West Edgewood Drive, in 1200 and 1300 Block of Future Extension of Wildwood Drive. A staff presentation was made by City Planner Janice McMillan regarding the voluntary annexation, and she answered questions asked by the Council. Following the staff presentation, no one came forward to speak in favor of, or in opposition to, the voluntary annexation. Mayor John Landwehr declared the evidentiary portion of the public hearing concluded, and announced that the Council will now take up the associated pending bill: Bill 2010 -39, sponsored by Councilman Struemph, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE VOLUNTARY ANNEXATION OF REAL PROPERTY CONTIGUOUS TO THE PRESENT CITY LIMITS, INTO THE CITY OF JEFFERSON, MISSOURI, LOCATED IN THE 1200 AND 1300 BLOCK OF THE FUTURE EXTENSION OF WILDWOOD DRIVE; DESCRIBED AS THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 44 NORTH, RANGE 12 WEST, IN THE COUNTY OF COLE, STATE OF MISSOURI; AND AMENDING SECTION 1 -17 OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, DEFINING THE EXISTING CITY BOUNDARY BY ADDING ONE NEW SUB - SECTION PERTAINING TO THE SAME SUBJECT. Bill 2010 -39 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14697: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None MISCELLANEOUS AGENDA ITEMS There were no miscellaneous agenda items brought forward. REGULAR COUNCIL MEETING JULY 19, 2010 3 MINUTES AND REPORTS RECEIVED AND FILED Mayor John Landwehr stated the following minutes have been received and are on file for review in the City Clerk's office: a. CAMPO Technical Committee, June 3, 2010 b. Airport Advisory Committee, June 7, 2010 c. Board of Adjustment, June 8, 2010 d. Public Safety Committee, June 4, 2010 e. Housing Authority Board of Commissioners, May 18, 2010 f. Plumbing Board of Review & Examiners, May 26, 2010 g. Parks and Recreation Commission, June 8, 2010 h. Historic Preservation Commission, May 11, 2010 Mayor Landwehr thanked the volunteers who serve on these Boards and Commissions for their vital contribution to our community. COUNCIL LIAISON REPORTS Administration Committee - Councilwoman Carrie Carroll announced that Committee will meet will on Wednesday, August 4. Finance Committee - Councilman Koon reported that the Committee will met last Friday, July 16 after the Brown Bag work session. He also reported that the next budget hearing will be next Thursday night, July 22, at 5:30 P.M.. Public Safety Committee - Councilman Mike Harvey reported that the next Committee meeting will be Friday, July 30, following the Brown Bag work session. Public Works & Planning Committee - Councilman Jim Penfold reported that the next meeting will be held on Thursday, July 22 at 7:30 A.M. Ad Hoc Committees, if any: REGULAR COUNCIL MEETING JULY 19, 2010 4 Councilman Jim Penfold reported that the Conference Center Design and Construction Committee will meet on Thursday, July 22 at 4:30 P.M. Mayor John Landwehr asked City Counselor Nathan Nickolaus to give a status report on the contract with the Millbottom site developer. Mr. Nickolaus reported that the contract document is almost completed. ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS Councilman Ron Medin announced the Missouri River 340 event which will be traveling through Jefferson City during the race, and encouraged citizens to be on hand to welcome the participants as they pass through to wish them well on their journey. Mayor John Landwehr announced the Mayor's Cup Golf Tournament will be held on Friday, August 13, at the Oak Hills Golf Course, and invited citizens to participate. APPOINTMENTS BY THE MAYOR Mayor John Landwehr recommended the following appointments to the Council for their approval: a. Appointments to City Boards and Commissions: Board Name Expires Full /Partial Parks & Recreation Ryan Wilson May 2013 Full Planning /Zoning (All Alt): Dale Vaughn May 2011 Full Bunnie Trickey Cotten May 2011 Full Michael Lester May 2011 Full Trans. & Traffic: Barbara Germann Jun 2013 Full Environmental Quality Sister Camilla Verret Nov 2011 Partial A motion was made by Councilman Dave Griffith for approval of the appointments as recommended, seconded by Councilman Jim Penfold, and approved unanimously PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS Mr. Frank Rycyk and Mr. Grant Shorthose made a report on behalf of Airport Advisory Committee, and distributed printed copies of their report. Mr. Dale Siebeneck, Evers & Company, made a report on his firm's 2009 audit of the City, and thanked City staff for their cooperation during the audit process. REGULAR COUNCIL MEETING JULY 19, 2010 5 PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations made at this time. CONSENT AGENDA (a) Minutes of July 2 and July 6, 2010, City Council Meetings A motion was made by Councilman Jim Penfold for approval of the Consent Agenda as presented, seconded by Councilman Rich Koon, and approved unanimously. BIDS OVER $25,000 a. Bid Q1186 — Ballistic Body Armor, Police Dept. (sent to Council 7 -8 -2010) A motion was made by Councilman Mike Harvey for approval of the bid as presented, seconded by Councilman Dave Griffith, and approved unanimously. BILLS INTRODUCED Bill 2010 -42, sponsored by Councilman penfold, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PUBLIC TRANSIT OPERATING GRANT AGREEMENT WITH THE MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION. Bill 2010 -43, sponsored by Councilman Harvey, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH PECKHAM & WRIGHT ARCHITECTS, INC. FOR COMPREHENSIVE REVIEW OF FIVE FIRE STATIONS AND COST ESTIMATE FOR CONSTRUCTION OF A PUBLIC SAFETY BUILDING (STATION 3). Bill 2010 -44, sponsored by Councilman Harvey, entitled: AN ORDINANCE AMENDING CHAPTER 17 OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, TO CORRECT AN INACCURATE CITATION. REGULAR COUNCIL MEETING JULY 19, 2010 6 BILLS PENDING Bill 2010 -35, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE LEVY OF CITY TAXES AND ESTABLISHING THE RATE OF TAXATION FOR THE CITY OF JEFFERSON, MISSOURI FOR THE YEAR 2010. Bill 2010 -35 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14694: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None Bill 2010 -36, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2010, TO OCTOBER 31, 2011, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. Councilman Rich Koon requested that Bill 2010 -36 be placed on the Informal Calendar at this time. Bill 2010 -37, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EVERS & COMPANY CPAs, LLC FOR AUDIT SERVICES. Bill 2010 -37 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14695: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None Bill 2010 -38, sponsored by Councilman Harvey, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND AUTHORIZING THE DISPOSAL OF SAID PROPERTY. Bill 2010 -38 was read third time by title, placed on final passage and passed by the following REGULAR COUNCIL MEETING JULY 19, 2010 7 roll -call vote as Ordinance : Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None Bill 2010 -40, sponsored by Councilmen Penfold & Koon, entitled: AN ORDINANCE AUTHORIZING THE ISSUANCE OF $950,000 PRINCIPAL AMOUNT OF SEWERAGE SYSTEM REVENUE BONDS, SERIES 2010A, AND $6,795,000 PRINCIPAL AMOUNT OF TAXABLE SEWERAGE SYSTEM REVENUE BONDS, SERIES 2010B (BUILD AMERICA BONDS — DIRECT PAYMENT), OF THE CITY OF JEFFERSON, MISSOURI; PRESCRIBING THE FORM AND DETAILS OF SAID BONDS AND THE COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF; AND AUTHORIZING CERTAIN ACTIONS AND DOCUMENTS AND PRESCRIBING OTHER MATTERS RELATING THERETO. Bill 2010 -40 was read third time by title and placed on final passage. A motion was made by Councilman Jim Penfold to accept the Substitute Bill 2010 -40 which has been previously distributed to the Council, seconded by Councilman Rich Koon, and approved unanimously. Bill 2010 -40 was then passed, as substituted, by the following roll -call vote as Ordinance 14698: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None Bill 2010 -41, sponsored by Councilman Penfold, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SIRCAL CONTRACTING, INCORPORATED FOR THE REGIONAL WATER RECLAMATION FACILITY PROJECT. Bill 2010 -41 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14699: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None INFORMAL CALENDAR REGULAR COUNCIL MEETING JULY 19, 2010 8 Bill 2010 -31, sponsored by Councilman Penfold, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING THE RIGHT -OF -WAY ON THE NORTHERN PORTION OF MARSHALL STREET AND ON AN ADJACENT UNNAMED ALLEY. Councilman Penfold requested that Bill 2010 -31 remain on the Informal Calendar at this time. Bill 2010 -34, sponsored by Councilmen Struemph and Harvey, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROGRAMMATIC AGREEMENT WITH THE STATE OF MISSOURI CONCERNING HISTORIC PRESERVATION CONCERNS AS WELL AS AN INTER - GOVERNMENTAL AGREEMENT WITH THE STATE OF MISSOURI CLARIFYING THE PARTIES' OBLIGATIONS. Councilman Struemph requested that Bill 2010 -34 be removed from the Informal Calendar and placed on final passage at this time. Bill 2010 -34 was read third time by title and placed on final passage. A motion was made by Councilman Mike Harvey to accept a substitute version of the bill which would incorporate the agreements previously distributed to the Council. Motion was seconded by Councilman Eric Struemph, and approved unanimously. Bill 2010 -34 was then passed, as substituted, by the following roll -call vote as Ordinance 14700: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None RESOLUTIONS RS2010 -18 Adopting 2011 -2013 Disadvantage Business Enterprise (DBE) Goals (Koon) A motion was made by Councilman Rich Koon for adoption of RS2010 -18, seconded by Councilman Bryan Pope, and approved unanimously by the following roll -call vote: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None RS2010 -19 Formation of Ad Hoc Committee on Revitalization of Old Town (Medin) A motion was made by Councilman Ron Medin for adoption of RS2010 -19 as presented, REGULAR COUNCIL MEETING JULY 19, 2010 9 seconded by Councilman Dave Griffith, and approved unanimously by the following roll -call vote: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, and Struemph, and Weber Nay: None SCHEDULED REPORTS There were no reports scheduled for this time. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS No presentations were made at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There were no comments made at this time. NEW BUSINESS There was no new business brought forward at this time. UNFINISHED BUSINESS There was no unfinished business brought forward at this time. ADJOURNMENT A motion was made by Councilman Mike Harvey for adjournment, seconded by Councilman Bob Scrivner, and approved unanimously at 7:33 P.M.