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11.01.2016 City Council Meeting Packet
MEDINA AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, November 1, 2016 7:00 P.M. Medina City Hall 2052 County Road 24 Meeting Rules of Conduct: • Fill out and turn in white comment card • Give name and address • Indicate if representing a group • Limit remarks to 3-5 minutes I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the October 18, 2016 Regular Council Meeting V. CONSENT AGENDA A. Approve Final Pay Request to Barber Construction for Arrowhead Drive Trail Project B. Approve LMCIT Liability Waiver Form for 2017 C. Approve Embedded Systems, Inc. Contract Renewal VI. PRESENTATIONS A. Hennepin County Sheriff Richard Stanek VII. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VIII. NEW BUSINESS A. AutoMotorPlex - PUD General Plan of Development; Plat; Site Plan Review — East of Arrowhead Drive, North of Hamel Road B. Ellis and Nancy Olkon — Lot Size Variance — 2362 Willow Drive — Public Hearing C. Deerhill Preserve Improvement Project Change Order/Policy Discussion IX. CITY ADMINISTRATOR REPORT X. MAYOR & CITY COUNCIL REPORTS XI. APPROVAL TO PAY BILLS XII. ADJOURN Posted 10/28/2016 Page 1 of 1 MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: October 28, 2016 DATE OF MEETING: November 1, 2016 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Final Pay Request to Barber Construction for Arrowhead Drive Trail Project — The Arrowhead Drive Trail project is now complete. Staff recommends approval of the final pay request to Barber Construction. See attached pay request. B. Approve LMCIT Liability Waiver Form for 2017 — The City is required to approve the LMCIT form each year. For the past several years the City has chosen not to waive the monetary limits on municipal tort liability as established by State Statute. The City Council approved the same action at their March 19, 2013 meeting after staff reviewed the options with our Insurance Agent Susan Lipscomb from Martin/Ahmann. Staff recommends approval. See attached. form. C. Approve Embedded Systems, Inc. Contract Renewal — The attached agreement with Embedded Systems, Inc. renews the tornado siren maintenance agreement for 2017. Staff recommends approval. See attached contract. VI. PRESENTATIONS A. Hennepin County Sheriff Richard Stanek — Sheriff Stanek will be at the meeting to update the City Council on what is happening at the Sheriff's office. No attachments for this item. VIII. NEW BUSINESS A. AutoMotor Plex — Developer has requested review of a PUD General Plan, Plat, and Site Plan Review for development of an "Automotorplex," a series of finished garages designed for motorsports enthusiasts. The City reviewed a Concept Plan for the development back during the summer. The applicant operates a similar facility in Chanhassen. The proposed plat would rearrange the lot line between the two parcels to result in a 6 acre parcel along Hamel Road containing the existing Loram Warehouse and the 19 acre development site along Arrowhead Drive. The proposed development includes 12 buildings to contain approximately 212,540 s.f. of private garage space and 26,125 s.f. of retail space. The developer anticipates that the garages would be divided via condominium plat into approximately 162 individually owned units. See attached report. Possible Motion: Move to direct staff to prepare documents granting PUD General Plan of Development, Plat, and Site Plan Review approval for the AutoMotorPlex development and a development agreement related to the same. B. Ellis and Nancy Olkon — Lot Size Variance — 2362 Willow Drive — Public Hearing — Ellis and Nancy Olkon have requested a lot size variance to allow the subdivision of their approximately 21 acre parcel into two parcels. The applicant would also need to request a preliminary plat in order to carry through with the subdivision. There are a number of technical matters which are not completed yet for their subdivision application which will require additional costs in order to carry through. Since the subdivision is contingent upon the variance, staff thought it would be worthwhile to consider the variance before the applicant accrues extra costs to complete the subdivision request. The subject property is located at the northeast corner of Willow Drive and County Road 24. The property is zoned Rural Residential (RR) and is guided Rural Residential in the Comprehensive Plan. Surrounding properties are all Rural Residential as well. The property contains a home and three outbuildings on the northern portion of the property on the top of the hill. See attached report. Possible Motion: Move to direct staff to prepare a resolution denying the variance request based upon the findings noted by the Planning Commission. C. Deerhill Preserve Improvement Project Change Order/Policy Discussion — During the developer's mass grading operations and work to prepare the road subgrade, sandvanes with significant groundwater flow were encountered in a number of areas. The wet weather has also contributed to higher levels of moisture in the subgrade. Under the City's contract, the scope of the original work included placement of geotextile fabric, aggregate base, and paving. The proposed improvements did not include the placement of a sand subgrade layer to the extent proposed by the developer. The developer has requested that the City's contractor include the sand placement with their work scope; the proposed construction techniques to place the sand as proposed would require one contractor to place the fabric, sand, and aggregate base as one continuous operation. The original bid did include a relatively small quantity of sand for minor corrective work. The additional sand placement can be completed under the current contract and specifications as designed. However, due to the quantity of sand proposed and the cost implications, a change order has been prepared for approval. The amount of sand in the original bid was 500 cubic yards, but the amount recommended with the current request is an additional 2 8,600 cubic yards. The change would add an additional $215,000 to the project with the possibility of future change orders. All costs will be assessed to the property owner(s) at the end of the project. See attached report. Possible Motion: Move to approve the change order for the Deerhill Preserve Improvement Project in the amount of $215,000 XI. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 003869E-003892E for $58, 776.76, order check numbers 044992-045050 for $196,485.75, and payroll EFT 507482-507507 for $45,208.59 and payroll check 20436 for $1,205.02. INFORMATION PACKET • Planning Department Update • Police Department Update • Public Works Department Update • Claims List 3 DRAFT 2 3 MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 18, 2016 4 5 The City Council of Medina, Minnesota met in regular session on October 18, 2016 at 6 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. 7 8 I. ROLL CALL 9 10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. 11 12 Members absent: None. 13 14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Planner 15 Dusty Finke, Public Works Director Steve Scherer, and Police Sergeant Jason Nelson. 16 17 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 18 19 III. ADDITIONS TO THE AGENDA (7:00 p.m.) 20 The agenda was approved as presented. 21 22 IV. APPROVAL OF MINUTES (7:00 p.m.) 23 24 A. Approval of the October 4, 2016 Regular City Council Meeting Minutes 25 Moved by Martin, seconded by Anderson, to approve the October 4, 2016 regular City 26 Council meeting minutes as amended. Motion passed unanimously. 27 28 B. Approval of the October 13, 2016 Special City Council Meeting Minutes 29 Moved by Martin, seconded by Anderson, to approve the October 13, 2016 special City 30 Council meeting minutes as presented. Motion passed unanimously. 31 32 V. CONSENT AGENDA (7:03 p.m.) 33 34 A. Appoint Craig Swalchick to Police Officer Position 35 B. Resolution Certifying Delinquent Storm Water Utility Charges to the 36 Hennepin County Auditor for Collection in 2017 37 C. Resolution Certifying Delinquent Utility Charges to the Hennepin County 38 Auditor for Collection in 2017 39 D. Resolution Requesting Conveyance of Tax -Forfeited Land 40 Moved by Martin, seconded by Pederson, to approve the consent agenda. Motion 41 passed unanimously. 42 43 VI. PRESENTATIONS 44 45 A. Martha Van de Ven — Orono School Referendum Questions (7:05 p.m.) 46 Martha Van de Ven stated that two questions will go before the voters. She stated that 47 the first is for an operating levy referendum. She explained that three years ago the 48 School District did not ask for the maximum amount allowed and are now attempting to 49 move to the full amount allowed by the State. She noted that the second item is a bond 50 referendum that would be used to build an activity center. She stated that there has 51 been a lot of public input throughout the process. She stated that the School District Medina City Council Meeting Minutes 1 October 18, 2016 1 works hard to educate the whole child including the mind, character, and physical 2 wellbeing. She played a short video that has been created to educate voters. She 3 explained that the legislature is not keeping up with the rate of inflation in terms of 4 funding for schools and noted that special education services that are required are also 5 not funded by the State. She stated that the School District faces a $900,000 deficit in 6 the 2017-2018 school year. She provided additional information on the needs of the 7 School District and the funding that could be provided through these questions that will 8 be on the ballot. She noted that the activity center would be used by students as well as 9 other members of the community. 10 11 Mitchell referenced the number of school children that was given in the presentation of 12 2,800 and asked how many of those children are high school aged. 13 14 Ms. Van de Ven stated that there are approximately 225 children in each grade so 15 approximately 800-1,000 in the high school. 16 17 Mitchell commented that he lived in the Orono school district growing up and stated that 18 the community was so proud to have its own high school when that was built. He stated 19 that the people that have been on the Orono School Board for all these years know the 20 community and its needs and therefore he trusts that the schools do need that money. 21 He stated that it is a terrific school district. 22 23 VII. COMMENTS (7:23 p.m.) 24 25 A. Comments from Citizens on Items not on the Agenda 26 There were none. 27 28 B. Park Commission 29 Scherer reported that the Park Commission will meet the following night to consider park 30 dedication for the AutoMotorPlex and will also hear a request for the Hawks' baseball 31 fields. 32 33 C. Planning Commission 34 White reported that the Planning Commission met the previous week and held a public 35 hearing for the AutoMotorPlex requests. She stated that Finke provided a presentation 36 along with brief comments from the applicant. She stated that there was a fair amount of 37 discussion regarding landscaping and parking. She reported that ultimately the Planning 38 Commission recommended approval with a vote of five to one, noting that she was the 39 dissenting vote. 40 41 Pederson asked if there were a lot of residents present for the public hearing. 42 43 White commented that most of the seats were filled, noting that some comments were in 44 favor of the request while others were not. 45 46 Mitchell asked the pros and cons regarding the use of a PUD both for the City and 47 developer. 48 49 White stated that the building standards seemed to exceed the standards for that area 50 and would be a better transition from business to rural residential. She noted that there 51 were a number of other items agreed upon by the Commission that she could not recall Medina City Council Meeting Minutes 2 October 18, 2016 1 at the moment. She stated that she was concerned with the amount of drainage from 2 the property to the neighboring property and whether that would fully be addressed. 3 4 Mitchell asked if the minutes were available from the meeting. 5 6 Finke stated that he does have the draft minutes and could provide them to the Council. 7 8 White stated that the special events will be the cause of the parking concerns, noting 9 that staff recommends using special events permits to better regulate the activity. 10 11 VIII. CITY ADMINISTRATOR REPORT (7:29 p.m.) 12 Johnson provided an update on the 2016 Mediacom buildout, noting that progress is 13 being made and estimated that residents in that area should have access by December 14 31st. He noted upcoming fire training and watershed workshop meetings. He stated that 15 if residents have issues or concerns with Mediacom, they should contact staff. 16 17 IX. MAYOR & CITY COUNCIL REPORTS (7:31 p.m.) 18 Anderson commented that each of the businesses visited during the business tour were 19 creative and unique and it was great to see the innovative ideas the businesses had. 20 21 Pederson stated that the overall theme that continued was that the businesses did not 22 have any concerns with the City or issues with the City. He stated that he attended the 23 Loretto Fire Department open house the previous weekend which was well attended. 24 25 Cousineau stated that she attended the Mayors meeting and provided a brief update 26 noting that some of the adjacent communities want to work together to update maps. 27 28 X. APPROVAL TO PAY THE BILLS (7:34 p.m.) 29 Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003852E- 30 003868E for $42,214.65, order check numbers 044937-044991 for $314,152.19, and 31 payroll EFT 507450-507481 for $47,699.37. Motion passed unanimously. 32 33 Xl. ADJOURN 34 Moved by Anderson, seconded by Martin, to adjourn the meeting at 7:34 p.m. Motion 35 passed unanimously. 36 37 38 Bob Mitchell, Mayor 39 Attest: 40 41 42 Scott Johnson, City Administrator Medina City Council Meeting Minutes 3 October 18, 2016 LYSB CITY OF MEDINA 2052 County Rd 24 Medina, MN 55340 Project 02712-71 - MDNA - Arrowhead Drive Trail Project Final Pay Voucher No. 3 Contractor: Barber Construction Co., Inc. 4350 Main Street St. Bonifacious, MN 55375 Contract Amounts Original Contract Contract Changes Revised Contract Work Certified To Date Base Bid Items Backsheet Change Order Supplemental Agreement Work Order Material On Hand Total $174,572.00 $0.00 $174,572.00 $151,130.66 $0.00 $0.00 $0.00 $0.00 $0.00 $151,130.66 Contract No. Vendor No. na For Period: 9/14/2016 - 10/7/2016 Warrant # Date Funds Encumbered Original Additional Total $174,572.00 N/A $174,572.00 Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date 02712-71 $0.00 $151,130.66 $0.00 $143,574.13 $7,556.53 $151,130.66 Percent Retained: 0% Amount Paid This Final Pay Voucher $7,556.53 I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By Approved By Barber Construction Co., Inc. County/City/Project Engineer Date October 7, 2016 Date City of Medina Date Page 1 CITY OF MEDINA 2052 County Rd 24 Medina, MN 55340 Project No. 02712-71 Final Pay Voucher No. 3 02712-71 Payment Summary No. From Date To Date Work Certified Per Pay Voucher Amount Retained Amount Paid Per Pay Voucher Per Pay Voucher 1 06/22/2016 07/18/2016 2 07/19/2016 09/13/2016 3 09/14/2016 10/07/2016 $134,455.25 $16,675.41 $0.00 $6,722.76 $833.77 ($7,556.53) $127,732.49 $15,841.64 $7,556.53 Totals: $151,130.66 $0.00 $151,130.66 02712-71 Funding Category Report Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Payments Pay Voucher To Date U N F 151,130.66 0.00 143, 574.13 7,556.53 151,130.66 Totals: $151,130.66 $0.00 $143,574.13 $7,556.53 $151,130.66 02712-71 Funding Source Report Accounting Funding No. Source Amount Paid Revised Funds Paid To This Contract Encumbered Contractor Pay Voucher Amount To Date To Date UNF Unfunded 7,556.53 174,572.00 174,572.00 151,130.66 Totals: $7,556.53 $174,572.00 $174,572.00 $151,130.66 Page 2 CITY OF MEDINA 2052 County Rd 24 Medina, MN 55340 Project No. 02712-71 Final Pay Voucher No. 3 02712-71 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date Schedule A. Surface Improvements- South of Station 20+00 1 2021.501 MOBILIZATION LS $5,000.00 0.6 0 $0.00 0.6 $3,000.00 2 2101.502 CLEARING TREE $50.00 17 0 $0.00 9 $450.00 3 2101.507 GRUBBING TREE $50.00 17 0 $0.00 9 $450.00 4 2101.610 TREE TRIMMING HOUR $25.00 5 0 $0.00 3 $75.00 5 2104.505 REMOVE BITUMINOUS PAVEMENT S Y $4.00 110 0 $0.00 0 $0.00 6 2104.505 REMOVE GRAVEL (DRIVEWAY) SQ YD $5.00 110 0 $0.00 110 $550.00 7 2104.509 REMOVE PIPE APRON EACH $500.00 1 0 $0.00 1 $500.00 8 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F $24.00 130 0 $0.00 0 $0.00 9 2104.523 SALVAGE & REINSTALL SIGN EACH $200.00 1 0 $0.00 1 $200.00 10 2104.601 SALVAGE AND REINSTALL LANDSCAPING LUMP SUM $2,500.00 1 0 $0.00 1 $2,500.00 11 2104.602 SALVAGE AND INSTALL 15" RC APRON EACH $900.00 1 0 $0.00 1 $900.00 12 2104.602 SALVAGE AND REINSTALL MAILBOX EACH $200.00 3 0 $0.00 0 $0.00 13 2105.501 COMMON EXCAVATION (EV) (P) C Y $12.00 111 0 $0.00 111 $1,332.00 14 2105.507 SUBGRADE EXCAVATION (EV) CU YD $10.00 220 0 $0.00 0 $0.00 15 2105.523 COMMON BORROW (CV) C Y $20.00 380 0 $0.00 200 $4,000.00 16 2105.601 DEWATERING LS $3,000.00 1 0 $0.00 0 $0.00 17 2105.604 GEOTEXTILE FABRIC TYPE V S Y $2.00 840 0 $0.00 4033 $8,066.00 18 2105.607 1 1/2" CLEAR ROCK C Y $100.00 10 0 $0.00 10 $1,000.00 19 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $100.00 5 0 $0.00 5 $500.00 20 2130.501 WATER (DUST CONTROL) M GALLONS $100.00 10 0 $0.00 0 $0.00 21 2211.501 AGGREGATE BASE CLASS 5 TON $20.00 700 0 $0.00 1067.5 $21,350.00 22 2221.501 SHOULDER BASE AGGREGATE TON $21.00 230 0 $0.00 51.21 $1,075.41 Page 3 CITY OF MEDINA 2052 County Rd 24 Medina, MN 55340 Project No. 02712-71 Final Pay Voucher No. 3 02712-71 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CLASS 5 23 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON $85.00 320 0 $0.00 308.75 $26,243.75 24 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B), 3.0" THICK S Y $16.00 110 0 $0.00 0 $0.00 25 2501.511 15" RC PIPE CULVERT CLASS V L F $100.00 16 0 $0.00 8 $800.00 26 2501.515 15" RC PIPE APRON WITH TRASH GUARD EACH $1,800.00 1 0 $0.00 0 $0.00 27 2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,200.00 1 0 $0.00 1 $1,200.00 28 2504.602 ADJUST GATE VALVE & BOX EACH $400.00 1 0 $0.00 2 $800.00 29 2505.601 UTILITY COORDINATION LS $2,000.00 0.6 0 $0.00 0.6 $1,200.00 30 2511.501 RANDOM RIPRAP CLASS III C Y $100.00 10 0 $0.00 12.39 $1,239.00 31 2563.601 TRAFFIC CONTROL LS $5,000.00 0.6 0 $0.00 0.6 $3,000.00 32 2564.602 FURNISH SIGN POSTS EACH $450.00 1 0 $0.00 0 $0.00 33 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT $2.50 1800 0 $0.00 1800 $4,500.00 34 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.50 650 0 $0.00 650 $2,275.00 35 2573.535 STABILIZED CONSTRUCTION EXIT LS $1,000.00 1 0 $0.00 0 $0.00 36 2574'508 3ERTILIZER TYPE LB $2.00 100 0 $0.00 100 $200.00 37 2574.525 COMMON TOPSOIL BORROW C Y $28.00 360 0 $0.00 310 $8,680.00 38 2575.501 SEEDING ACRE $2,000.00 0.5 0 $0.00 0.5 $1,000.00 39 2575.502 SEED MIXTURE 35-241 LB $20.00 10 0 $0.00 10 $200.00 40 2575.502 SEED MIXTURE 25-121 LB $15.00 20 0 $0.00 35 $525.00 EROSION Page 4 CITY OF MEDINA 2052 County Rd 24 Medina, MN 55340 Project No. 02712-71 Final Pay Voucher No. 3 02712-71 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date 41 2575.523 CONTROL BLANKETS CATEGORY 3 S Y $3.00 570 0 $0.00 1700 $5,100.00 42 2575.535 WATER (TURF ESTABLISHMENT) MGAL $10.00 130 0 $0.00 0 $0.00 43 2575.562 HYDRAULIC MATRIX TYPE MULCH LB $4.00 680 0 $0.00 0 $0.00 44 2575.570 RAPID STABILIZATION METHOD 1 ACRE $2,000.00 0.3 0 $0.00 0 $0.00 45 2575.572 RAPID STABILIZATION METHOD 4 S Y $2.00 810 0 $0.00 0 $0.00 Totals For Section Schedule A. Surface Improvements- South of Station 20+00: $0.00 $102,911.16 Schedule B. Surface Improvements - North of Station 20+00 46 2021.501 MOBILIZATION LS $5,000.00 0.4 0 $0.00 0.4 $2,000.00 47 2101.610 TREE TRIMMING HOUR $100.00 5 0 $0.00 0 $0.00 48 2105.501 COMMON EXCAVATION (EV) (P) C Y $10.00 365 0 $0.00 365 $3,650.00 49 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $100.00 5 0 $0.00 5 $500.00 50 2130.501 WATER (DUST CONTROL) M GALLONS $100.00 10 0 $0.00 0 $0.00 51 2211.501 AGGREGATE BASE CLASS 5 TON $22.00 320 0 $0.00 533 $11,726.00 52 2221.501 SHOULDER BASE AGGREGATE CLASS 5 TON $26.00 40 0 $0.00 0 $0.00 53 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON $90.00 170 0 $0.00 169.15 $15,223.50 54 2502.521 6" TP PIPE DRAIN L F $5.00 60 0 $0.00 250 $1,250.00 55 2504.601 IRRIGATION REPAIR LUMP SUM $2,000.00 1 0 $0.00 0 $0.00 56 2505.601 UTILITY COORDINATION LS $2,000.00 0.4 0 $0.00 0.4 $800.00 57 2521.501 4" CONCRETE WALK SPECIAL S F $50.00 20 0 $0.00 0 $0.00 58 2563.601 TRAFFIC CONTROL LS $5,000.00 0.4 0 $0.00 0.4 $2,000.00 59 2573.530 STORM DRAIN INLET PROTECTION EACH $400.00 3 0 $0.00 3 $1,200.00 Page 5 CITY OF MEDINA 2052 County Rd 24 Medina, MN 55340 Project No. 02712-71 Final Pay Voucher No. 3 02712-71 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date 60 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.50 1340 0 $0.00 1340 $4,690.00 61 2574'508 3ERTILIZER TYPE LB $2.00 40 0 $0.00 40 $80.00 62 2574.525 COMMON TOPSOIL BORROW C Y $28.00 150 0 $0.00 0 $0.00 63 2575.501 SEEDING ACRE $4,000.00 0.2 0 $0.00 0.4 $1,600.00 64 2575.502 SEED MIXTURE 25-121 LB $20.00 20 0 $0.00 40 $800.00 65 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 S Y $3.00 240 0 $0.00 900 $2,700.00 66 2575.535 WATER (TURF ESTABLISHMENT) MGAL $50.00 60 0 $0.00 0 $0.00 67 2575.560 HYDRAULIC MULCH MATRIX LB $10.00 250 0 $0.00 0 $0.00 68 2575.570 RAPID STABILIZATION METHOD 1 ACRE $2,000.00 0.1 0 $0.00 0 $0.00 69 2575.572 RAPID STABILIZATION METHOD 4 S Y $2.00 880 0 $0.00 0 $0.00 Totals For Schedule B. Surface Improvements - North of Station 20+00: $0.00 $48,219.50 Project Totals: $0.00 $151,130.66 Page 6 LEAGUE of MINNESOTA CITIES CONNECTING & INNOVATING SINCE 1913 LIABILITY COVERAGE - WAIVER FORM LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. Please return the completed form to your underwriter or email to pstech@Imc.org This decision must be made by the member's governing body every year. You may also wish to discuss these issues with your attorney. League of Minnesota Cities Insurance Trust (LMCIT) members that obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: If the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits apply regardless of whether the city purchases the optional excess liability coverage. If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. -f M fP1.( LMCI Member Name ck one: The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04 to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council/governing body meeting Signature Position 145 UNIVERSITY AVE. WEST ST. PAUL, MN 55103-2044 PHONE: (651) 281-1200 FAx: (651) 281-1299 TOLL FREE: (800) 925-1122 WEB: WWW.LMC.ORG E./4E CUE d �Sµ�.EEm1, 012C. Tel. (763) 757-3696 11931 Hwy 65 NE, Minneapolis, MN 55434 Fax: (763) 767-2817 www.embedsys.com jburgett'q)embedsys.com Contract Renewal October 14, 2016 City of Medina Ed Belland 2052 Cty. Road 24 Hamel, MN 55340 We are at the end of another tornado season. Embedded Systems, Inc. has provided our best service toward maintaining the tornado sirens for your city for the past several years. We would be very pleased to continue to provide Tornado Siren Maintenance for your city. The Monthly Siren Maintenance Fee for 2017 will be $43.93 per siren, per month. The decoder batteries for your city are scheduled to be replaced in 2017 for preventive maintenance. Battery replacement will occur once every 2 years for Hennepin and Ramsey County and once every three years for Anoka County for all units maintained by Embedded Systems under the original maintenance agreement, including those batteries which may have been replaced since the last scheduled replacement because of failure. We are asking that you please sign and return this contract renewal to us before November 16h, 2016 to enable us to continue to provide our best service through the end of 2017. Feel free to fax the signed contract renevval to (763) 767-2817 or email it to iburgettr&embedsys.com. Thank you for your business and we look forward to servicing your needs through the next year. If you have any questions, feel free to contact me directly. Thank you, Julie Burgett Embedded Systems, Inc. Contract terms accepted: Signature Date Phone Email For continuation of services through the end of the year 2017 Tornado Sirens Master List Siren # Location M Medina 1 170 County Road 24 2 2522 Bobolink 3 2985 Lakeshore Ave. 4 92 Hamel Road 5 620 Shawnee Woods Dr 6 1800 Prairie Drive Updated 10/10/2016 MEMORANDUM TO: Mayor Mitchell and Members of the City Council FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson DATE: October 27, 2016 MEETING: November 1, 2016 City Council SUBJ: AutoMotorPlex — PUD General Plan of Development; Plat; Site Plan Review East of Arrowhead Dr., N. of Hamel Road Review Deadline Complete Application Received: September 2, 2016 120-day Review Deadline: December 31, 2016 Summary of Request Bruno Silikowski has requested review of a PUD General Plan, Plat, and Site Plan Review for development of an "Automotorplex," a series of finished garages designed for motorsports enthusiasts. The City reviewed a Concept Plan for the development back during the summer. The applicant operates a similar facility in Chanhassen. The plat includes two existing lots with a total of approximately 25.2 acres, a 3 acre lot at the corner of Arrowhead Drive and Hamel Road and a 22 acre parcel with frontage on both Arrowhead and Hamel. The proposed plat would rearrange the lot line between the two parcels to result in a 6 acre parcel along Hamel Road containing the existing warehouse and the 19 acre development site along Arrowhead Drive. The proposed development includes 12 buildings to contain approximately 212,540 s.f. of private garage space and 26,125 s.f. of retail space. The developer anticipates that the garages would be divided via condominium plat into approximately 162 individually owned units. The properties are guided for Business development and zoned Business Park. There is an existing warehouse on the southwestern parcel and the remaining site is currently tilled farmland. A wetland is located north of the existing warehouse, bisecting the subject site west to east. There is also a small wetland in the middle of the proposed development site. Property to the south and west of the subject site is guided and zoned rural residential. Property to the north is guided business and currently farmed. Property to the east is guided business and currently a rural lot. Loram operates the warehouse on the proposed southern lot. An aerial of the site and surrounding property can be found at the top of the following page. The dashed blue line shows the proposed property lines. The applicant has requested a Planned Unit Development (PUD) in order to allow flexibility in the development because it is not a standard business use and to allow a more residential feel to the building construction. AutoMotorPlex Page 1 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting During concept plan review, comments were generally supportive of the flexibility being considered related to architectural standards, such as building materials and the amount of garage doors, because these were related to providing a more unique development plan and use for the property. In addition, the applicant indicated that they would enhance the architectural elements through the use of decorative garage doors, substantial modulation and use of architectural elements, as well as significant berming and landscaping. On the other hand, comments were less supportive of flexibility related to landscaping within the development and especially urged the developer to meet or exceed minimum setback requirements. Comments requested additional landscaping internal to the site and additional setbacks towards the outside. The developer was encouraged to provide benefits consistent with the purpose of the PUD District when putting together a formal plan submission in order to support the use of PUD zoning. AutoMotorPlex PUD General Plan, Plat, Site Plan Review Page 2 of 13 November 1, 2016 City Council Meeting Comprehensive Plan As noted above, the subject property is guided Business (B) in the current Comp Plan and is planned for development in the current staging period. The objectives of the Commercial and Business land uses are attached for reference. The City is currently in the midst of its decennial Comprehensive Plan update and a draft of the Plan has been prepared by the Steering Committee. No substantial changes are currently proposed for the subject or surrounding properties. Proposed Site Layout The site plan shows buildings north and south of the wetland on the site, with the buildings separated by approximately 50 feet. Buildings vary in size from 16,000 square feet to 34,150 square feet. Two access points are proposed off of Arrowhead Drive. The site was generally laid out according to the BP standards. The applicant originally sought flexibility to reduce the front parking setback from 35 feet to 30 feet, but increased to 35 feet following Planning Commission direction. Although the minimum BP setbacks would be met, the proposed site plan generally fills most of the building envelope of the site, abutting the minimum setback requirement for nearly the entire length of the north and eastern property lines, and over half of the length of the south and western property lines. The following table summarizes the proposed site plan, lot dimensions, and the requirements of the underlying BP district. The applicant has requested rezoning to a PUD, which would permit flexibility if it serves the broader purpose of the PUD and other city objectives. As noted above, the property to the east is guided Business, but currently contains a home. This fact likely warrants discussion when considering appropriate setbacks under a PUD. BP Requirement Proposed AutoMotorPlex Warehouse Parcel Minimum Lot Size 3 acres 19.17 acres 5.9 acres Minimum Lot Width 200 feet 1200 feet 392 feet Minimum Lot Depth 200 feet 690 feet 690 feet Front Yard Setback 50 feet 50 feet 110 feet Rear Yard Setback 30 feet 30 feet 434 feet Side Yard Setback 30 feet 30 feet 115 feet Residential Setback 100 feet 90 feet (west + V2 ROW) Residential Setback (w/ buffer) 75 feet 90 feet Parking Setbacks Front 35 feet 35 feet Rear/Side 20 feet 20 feet Residential 100 feet 70 feet Residential (w/ buffer) 60 feet 75 feet (west + V2 ROW) Max. Hardcover 70% 63% AutoMotorPlex PUD General Plan, Plat, Site Plan Review Page 3 of 13 November 1, 2016 City Council Meeting The proposed use is fairly unique and is not explicitly listed in the city's zoning regulations. The garages are privately owned and store non-commercial items. The recreational and social/"club" aspects of the use differentiate it from typical storage garages. The applicant also proposes ancillary uses (retail, repair, conference spaces). These unique uses may be best addressed through a PUD. Architectural Design Building Materials The applicant proposes LP SmartBoard wood lap siding as a primary building material. This material is not permitted in the BP district. The applicant seeks flexibility via the PUD in order to support a less industrial architectural finish. The applicant proposes pitched shingled roofs. The BP district requires "a minimum of 20 percent of the building exterior shall be brick, natural stone, stucco (not Exterior Insulation and Finish System or similar product), copper, or glass." The applicant has submitted "typical" elevations for the garage buildings, identifying approximately 9% of the exterior materials being stone and 5% windows, for a total of 14%. The applicant has requested flexibility from the 20% higher -quality material requirement, and instead proposes to utilize higher quality, decorative garage doors as an architectural element. The proposed retail building is proposed to include 9% stone and 17% glass, along with LP SmartBoard wood lap siding as a primary material. The Planning Commission and City Council should discuss whether the flexibility in exterior building materials serves the purposes of the PUD district. Modulation The BP code requires that "buildings shall be designed to avoid long, monotonous building walls. Modulation may include varying building height, building setback, or building materials/design. Generally, a particular building elevation shall include a minimum of one element of modulation per 100 feet of horizontal length, or portion thereof." The proposed "typical" garage building and the proposed retail building include various aspects of modulations, including the middle section of the building being set horizontally forward and taller. Additional architectural elements along the roofline are proposed which also serve to screen mechanical equipment. Canopies over the entry doors and decks on the ends of buildings add additional modulation. Windows and Fenestration The BP code requires that "building elevations which face a public street shall include generous window coverage." The applicant aligned most of the garage buildings so that they will not face a public street. The retail building facing the street includes windows on approximately 30% of the area of the fagade. Building Height Building height in the BP district is limited to 35 feet in sprinkled building. The proposed buildings are 32.75 feet in height. AutoMotorPlex Page 4 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting Garage Doors The proposed buildings include a substantial amount of garage doors to access the garages, which are considered loading docks under city code. The BP zoning ordinance limits loading docks to 20% of the building perimeter. Docks which are screened by buildings do not count in this amount. The BP district also requires docks within 300 feet of residential property to be screened by a building. The applicant has attempted to screen as many of the doors as practical with buildings, but the remaining elevations would far exceed 20%. The applicant seeks flexibility under the PUD. It should be noted that the garage doors would not look like typical loading docks, which would often have trucks backed up to them. During Concept Plan review, the Planning Commission and Council indicated that they may be open to such flexibility, provided the garage doors are more architecturally attractive if facing the exterior of the site. Tree Preservation and Landscaping The subject property is predominantly tilled farmland. There are a number of existing trees within the wetland south of the proposed AutoMotorPlex development. There are also existing large coniferous trees around the warehouse building on the southern site. The applicant has not proposed to remove any trees on the site. The BP district requires planting based on the perimeter of the site. In this case, a minimum of 76 overstory, 38 ornamental trees and 126 shrubs would be required. In addition, the BP zoning district requires a 100 foot setback from residential property, but permits a reduction if a 70% opaque landscaping screen is installed. Staff would recommend requiring a similar landscaping screen along the western property, where residential property is located across Arrowhead Drive. The applicant has submitted an updated landscaping plan which does provide additional landscaping. Staff recommends a condition to update the plan in a way to increase the screening in the winter season and also to provide more diversity in plant material. The proposed landscaping plan appears to meet the minimum requirement for overstory trees and shrubs. However, the plan appears to be lacking ornamental trees and is far short of a 70% opaque landscaping screen along the western property line. The BP district also requires 8% of the area within the parking lot and loading docks to be landscaped and requires landscaping adjacent to buildings. The site plan includes a fairly continuous arrangement of buildings and drive aisles. Depending on how the stormwater improvements are calculated, these areas would exceed the 8% interior area. In addition, the district requires landscaping islands to break up rows of parking over 20 spaces. The BP zoning district also requires that 12-feet adjacent to buildings is landscaped, with the exception of access locations. The proposed site plan does not incorporate this required landscaping. The applicant has argued that the landscaping along the sides of buildings between garages would make snow removal extremely difficult. However, a similar rationale has not been provided for the ends of each building. Staff recommends that landscaping be incorporated AutoMotorPlex Page 5 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting adjacent to the ends of buildings at a minimum. In fact, this may be an opportunity to provide wider landscaping areas which could include more plantings. Wetlands and Floodplain There are two wetlands shown on the subject site. One wetland is located along the south of the proposed AutoMotorPlex development. The other wetland is located in the center of the site. The site plan identifies required upland buffers adjacent to both wetlands. The applicant proposes to locate their main stormwater improvement adjacent to the central wetland. FEMA maps identify no floodplains on the subject properties. Transportation The applicant proposes two accesses to Arrowhead Drive. An existing stoplight at Highway 55 would support traffic from the west, north, and east. Southbound traffic would likely wind through Hamel Road, and Willow Drive. Neither the City Engineer nor Hennepin County have raised capacity concerns related to nearby roadways based on expected traffic generation. Both Arrowhead Drive and Hamel Road are county roads and the applicant will need to follow any recommendations by Hennepin County related to necessary improvements to support the development. The applicant has indicated that they hope to host occasional large events, approximately once per month, generally April -October. In their Chanhassen facility, these events can bring in over 1000 people during a 4-hour window. Such events will require additional management and are discussed further below. Parking and Events The applicant proposes 64 formal parking spaces in front of the retail spaces. The applicant has identified 26,125 square feet of retail space in the northwestern two buildings. City code would require 105 parking spaces for this space. The zoning code does not specify a requirement for the private garages. In such cases, the applicant is required to provide parking based upon minimums established by the City Council based on available information. In terms of the retail area, the applicant believes the parking need will be much lower because the intention is for this space to be filled with more specialty shops which largely will serve the owners of the garages. With the amount of pavement proposed internally, staff believes there is an opportunity to identify more areas which could be striped for parking to support the retail space if necessary, similar to a proof -of -parking arrangement. Providing these spaces should be relatively easy, except the fact there is a gate between the retail buildings that will restrict access to the rest of the site. In order to be used by the retail uses, this gate would need to be opened or moved. There is sufficient space for 57 additional parking spaces immediately to the east and north of Building 5 (within the gated area). The applicant has stated that they intend to utilize these spaces for employees (and to provide them access through the gate) in order to save parking spaces in front of the building for customers. Staff recommends a condition requiring the developer to enter into an agreement which can require these spaces to be established and accessible if deemed necessary by the City in the future. The applicant has also referenced potential uses in the retail space such as a museum or conference area. Staff recommends that AutoMotorPlex Page 6 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting the agreement mentioned above include a provision which provides additional parking if deemed necessary by the City based on the proposed use. Staff is concerned with the lack of circulation for the retail parking areas. Both are long dead- end rows of parking. Staff recommends that the plans be updated to provide a turn -around for each row (likely resulting in the loss of a parking space), or a connection to adjacent drive aisles. The applicant claims that they experience very little parking need on a day-to-day basis for the private garages. Staff believes this seems reasonable. The applicant proposes 40-50 foot wide pavement areas between and around most buildings. This amount of pavement will offer substantial opportunities for informal parking for the garages. In the areas of more common parking (especially in the area to the east and south of Building 5), staff recommends "no parking" signage on one side of the drive aisle in order to maintain an adequate width. The applicant has indicated that they intend to hold large monthly car show events at the site similar to the facility in Chanhassen. Such events in Chanhassen have brought in 500 display cars and large crowds of over 1000 spectators. The Carver County Sheriff's office has estimated some of the crowds between 2000-3000 people. Staff calculates that, in addition to the 64 parking spaces in front of the retail buildings, there is space to accommodate informal parking area for an additional 507 vehicles while still allowing for 20 foot drive aisles. Approximately 100 of these spaces would be located in front of private garage doors. The applicant has indicated that they have an agreement with Loram to utilize 350 parking spaces at their facility and is trying to work with Hennepin County for an additional 300 parking spaces. The applicant has indicated that they intend to utilize special city services for these large events. This would include police resources for traffic control and would also require special consideration if parking is permitted along Arrowhead Drive, since the street is not designed for street parking. As a result, staff recommends that the events over 700 people only be permitted through the City's special event permit process, which shall be restricted to a limited number of times per year. Parking along Prairie Drive for events does not appear to be a concern, as the roadway is fairly wide and is lightly traveled on weekends. This provides room for 40 vehicles prior to the Hennepin County Public Works driveway. Arrowhead Drive is not as wide and if parking is allowed, it would have to be closely monitored through the special event permit process. If such parking becomes a concern, it could be disallowed by working with Hennepin County. In terms of intensity of use on the site, staff believes it is important to consider the totality of the situation in comparison to other uses which could reasonably be expected to be developed on the site. With the exception of large events, the proposed development will be fairly low intensity for most of the week. The Business Park zoning district permits various office, warehouse/distributor, and light manufacturing uses which would tend to be more intense during most weekdays. AutoMotorPlex Page 7 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting Sewer/Water The applicant proposes to extend sewer and water to the site from the north, keeping the sewer main as deep as possible to serve the site and surrounding lands. The applicant proposes to stub water service to both the east and south line of the property. The applicant also proposes to extend sewer service to the property to the east. With the exception of the sewer and water main along the northern property line, remaining improvements interior to the site are proposed to be privately maintained. The City Engineer has provided recommendation for technical changes to the plan, and staff recommends a condition requiring the applicant to address these comments. Stormwater/LID Review/Grading Review The applicant proposes a filtration basin and stormwater pond with filtration basin in order to treat stormwater on the site. Stormwater would be discharged via a pipe through the property to the north to the large wetland on the property to the east. The City Engineer and Watershed have provided review comments for a number of changes, and staff recommends a condition requiring the applicant to address these comments. The site currently slopes from Arrowhead Drive to the east. The applicant proposes to grade the site fairly flat in order to accommodate the buildings and drive aisle. This will result in a steeper slope from the eastern property line up to the improvements along the east side of the development. For example, the floors of the northeastern and southeastern buildings will sit 4-5 feet above the existing grade. Plat The applicant proposes to plat the property into two lots and will subsequently subdivide the garage units via a condominium plat. The AutoMotorPlex development will be located on one of the lots on the plat, while the southern property containing the existing warehouse building will be increased in size and retained by Loram. The dimensional standards of the BP zoning district were described on page 3 of this report. It appears that the proposed lots exceed the minimum requirements. Staff had recommended that the applicant align the lot line of the plat with the wetland between the AutoMotorPlex and warehouse property. As proposed, the plat leaves approximately % acre of the warehouse property to the north of the wetland, effectively landlocked. The property owner has indicated that they do not intend to access this portion of the site, but may utilize it for future stormwater improvements, wetland mitigation, or landscaping. Staff recommends a document on which the property owner acknowledges that they have platted the lot in a way which causes access difficulties which does not provide justification for a variance or wetland impacts. Staff recommends a condition that the plat be updated after the utility plan is finalized to ensure that water shut -offs, hydrants and hydrant leads are contained within utility easements. Staff also recommends an agreement which requires that the property owner keeps hydrants in working order. AutoMotorPlex Page 8 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting Park Dedication According to the City's subdivision ordinance, the City can require the following dedication for parks and trails purposes: 1) Up to 10% of the buildable land (2.33 acres) 2) Cash -in -lieu of land dedication up to 8% of the pre -development market value of the land (approximately $132,325). 3) Combination of land and cash. In this case, the subject property includes approximately 23.3 buildable acres and staff estimated the pre -development market value, which would need to be confirmed by the City Assessor. The City's park plan does not identify a need for parkland in the area. The trail plan identifies a trail along Arrowhead Drive and Hamel Road. The Applicant proposes to dedicate an easement along the east side of Arrowhead Drive and the north side of Hamel Road and to construct approximately 1,600 linear feet of trail along Arrowhead Drive in order to fulfill park dedication requirements. The trail easement accounts for approximately 23% of the required park dedication. Staff believes the proposed construction would reasonably account for the remaining cash dedication. The applicant proposes to construct the trail along the AutoMotorPlex property south to Hamel Road. City staff believes the trail would be more advantageous for the City and the developer if it were along the east side of Arrowhead Drive heading north of the property. This would allow pedestrian traffic to Loram's parking lot to the north. Without a trail or sidewalk, staff will recommend that Arrowhead Drive be signed "No Parking." The applicant and the City have been in discussions with Loram, who owns the property to the north, to determine if this would be a viable option. In addition to being consistent with the trail plan, staff believes the trail along Arrowhead is necessary to support the parking the applicant proposes for large events on the site. Review Criteria As noted at the beginning of the report, the development includes three land use approvals: 1) General Plan of Development for a rezoning to a Planned Unit Development district; 2) plat; and 3) Site Plan Review. Staff recommends that the requests be considered in that order because the plat and Site Plan are contingent upon the PUD zoning, and the Site Plan Review is contingent upon the plat. The City has a great deal of discretion in the Planned Unit Development. The purpose of the PUD district is described below. A PUD should meet these objectives in order to be approved. "Section 827.25. PUD - Planned Unit Development Regulations - Purpose. PUD - Planned Unit Development provisions are established to provide comprehensive procedures and standards designed to allow greater flexibility in the development of neighborhoods and/or nonresidential areas by incorporating design modifications and allowing for a mixture of uses. The PUD process, by allowing deviation from the strict provisions of this Code related to setbacks, lot area, width and AutoMotorPlex Page 9 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting depth, yards, and other development standards is intended to encourage: Subd. 1. Innovations in development to the end that the growing demands for all styles of economic expansion may be met by greater variety in type, design, and placement of structures and by the conservation and more efficient use of land in such developments. Subd. 2. Higher standards of site and building design. Subd. 3. The preservation, enhancement, or restoration of desirable site characteristics such as high quality natural resources, wooded areas, wetlands, natural topography and geologic features and the prevention of soil erosion. Subd. 4. Innovative approaches to stormwater management and low -impact development practices which result in volume control and improvement to water quality beyond the standard requirements of the City. Subd. 5. Maintenance of open space in portions of the development site, preferably linked to surrounding open space areas, and also enhanced buffering from adjacent roadways and lower intensity uses. Subd. 6. A creative use of land and related physical development which allows a phased and orderly development and use pattern and more convenience in location and design of development and service facilities. Subd. 7. An efficient use of land resulting in smaller networks of utilities and streets thereby lower development costs and public investments. Subd. 8. A development pattern that effectuates the objectives of the Medina Comprehensive Plan. (PUD is not intended as a means to vary applicable planning and zoning principles.) Subd. 9. A more desirable and creative environment than might be possible through the strict application on zoning and subdivision regulations of the City." Plat Section 820.21, Subd. 10 establishes criteria for review of a plat, which is described below. The City has a relatively low level of discretion in the review of plats. Section 820.21, Subd. 10. "In the case of all subdivisions, the City shall deny approval of a preliminary or final plat if one or a combination of the following finding are made: (a) That the proposed subdivision is in conflict with the general and specific plans of the city, or that the proposed subdivision is premature, as defined in Section 820.28. (b) That the physical characteristics of this site, including but not limited to topography, vegetation, soils, susceptibility to flooding, water storage, drainage and retention, are such that the site is not suitable for the type of development or use contemplated. (c) That the site is not physically suitable for the proposed density of development or does not meet minimum lot size standards. (d) That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage. (e) That the design of the subdivision or the type of improvements are likely to cause serious public health problems. (f) That the design of the subdivision or the type of improvements will conflict with public or private streets, easements or right-of-way." Staff believes that, subject to the conditions recommended below, the plat would not trigger the findings above and would therefore recommend approval. AutoMotorPlex Page 10 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting Site Plan Review The purpose of the site plan review is to review compliance with relevant City ordinances and to determine what conditions are necessary to protect the health, safety, and welfare of the community. The City has a relatively low level of discretion in such a review. If the proposal meets relevant requirements, it should be approved. In this case, various aspects of the development require flexibility from the existing Business Park zoning through the PUD process. As such, the Site Plan Review is contingent upon the approval of the PUD. Planning Commission Recommendation The Planning Commission held a public hearing on October 11, and an excerpt from the DRAFT minutes is attached. Two residents of the City spoke at the hearing, one letter was received into the record. Commissioners also discussed comments which were received related to whether the uses supported the objectives of the comprehensive plan, especially related to rural character. Commissioner discussion surrounded how the proposed use would not impact these objectives much more than other business uses which were permitted in the BP zoning district. The Commission found that the request, subject to the changes and conditions, was consistent with the purpose of the PUD ordinance. Following the hearing and discussion, the Planning Commission voted 5-1 to recommend approval of the requests, subject to some changes and conditions. Specifically, the Planning Commission requested: 1) Increased landscaping adjacent to buildings within the development and a reduction of pavement where possible. 2) Increased setback along Arrowhead Drive and increased screening and plantings. 3) Enhancements to the stormwater management system. 4) Increased screening along the southern property line. Since the Planning Commission review, the applicant has updated the plans. The plan increased the parking setback to 35 feet and narrowed the drive aisle around the wetland and added approximately 10,000 square feet to the pond. In addition, the plan reduced the retail by approximately 2000 s.f. and increased the garages by approximately 4000 square feet. A new landscaping plan was also submitted which added a shrub hedge to the west of the proposed parking lot and more plantings along the southern property line. In addition, the landscaping areas between the retail buildings was widened from 4 feet to 12 feet. Staff believes that a PUD provides a good means to allow for the type of development proposed. The mix of uses on the site is fairly unique. The Planning Commission and Council will need to determine whether the various aspects of flexibility sought serve the purpose of the PUD. In addition to determining how much of this flexibility is appropriate based upon the criteria, staff would recommend the following conditions: 1) The Applicant shall construct the improvements as displayed on the plans received by the City on 10/3/2016 and 10/24/2016, except as modified herein. 2) The Owner shall enter into a development agreement in a form and of substance acceptable to the City to ensure compliance with the conditions noted herein as well as other relevant requirements of City ordinance and policy. AutoMotorPlex Page 11 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting 3) The Owner shall submit a letter of credit to ensure completion of required site improvements. 4) This approval shall be valid for three calendar year for Phase I and seven calendar years for Phase II. The Applicant may request a permit to construct Phase II within this time frame without obtaining Site Plan Review approval. 5) The Applicant shall grant easements and right-of-way as recommended by the City Engineer and County Engineer. 6) The Applicant shall meet the recommendations of the City Engineer dated 10/25/2016. 7) The Applicant shall update plans to increase landscaping within the site and reduce paved areas. 8) The landscaping plan shall be updated as recommended by the City Engineer in order to provide year-round opaque screening along Arrowhead Drive, to improve species diversification, and to lower potential conflict with adjacent trail and powerlines. 9) The Applicant shall provide a plan identifying the location of additional parking areas and documentation that will provide such parking for the retail uses upon the request of the City. 10) Uses in the "retail" buildings shall be limited to the uses described below. No use requiring more parking than a retail use shall be permitted unless provisions are made to provide additional parking. a. Retail and showrooms b. Automobile or motorsports repair, service shops, and auto body shops c. Automobile detailing d. Automobile or motorsports sales (interior showroom only) e. Office f. Museum g. Fitness Center h. Coffeeshop/Sandwich shop i. Meeting and assembly space (provided adequate parking is provided) 11) Car shows and other exterior assemblies and events with greater than 400 people are not a permitted use as of right under the planned unit development. Such events may be permitted by the City through the City's special event permit process a maximum of sixteen times per calendar year. Review and approval/denial of such events shall be subject to the provisions of the Special Event ordinance and such additional conditions as the City deems necessary to protect the public health and safety. Such events shall be subject to the following limitations in addition to others determined appropriate by the City during review of the special event permit: a. Events with greater than 700 people on -site shall occur no more than one time per month. b. Parking provisions on other property shall be memorialized in a manner acceptable to the City. c. Events with 400 people or fewer shall be permitted without a special event permit, provided such events do not require Special Services as defined in the Special Event Permit ordinance. 12) Garages shall be limited to personal use and no commercial activity may be permitted within the garage. 13) The garages shall never be occupied for residential purposes. A caretaker dwelling may be permitted on the property if meeting relevant building code requirements. AutoMotorPlex Page 12 of 13 November 1, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting 14) Garage doors which are visible from the exterior of the site shall be decorative in nature and incorporate architectural elements such as windows, and shall be subject to approval by City staff. 15) The Applicant shall enter into an agreement with the City related to maintenance of the private hydrants within the site. 16) Upland buffers shall be established fully around all wetland areas on Lot 1, including required vegetation, signage and easements. 17) No development is proposed for Lot 2. Any construction on this property shall be reviewed if proposed in the future. 18) Emergency vehicle circulation, fire lane construction, and "no parking — fire lane" signage shall meet the requirements of the Fire Marshal and City Engineer. 19) The Applicant shall obtain necessary approvals and permits from the Elm Creek Watershed, the Minnesota Pollution Control Agency, the Minnesota Department of Health, Hennepin County Engineer, and other relevant agencies. 20) The Applicant shall address all comments of the City Attorney and abide by the City Attorney's recommendations related to title issues and recording procedures. 21) The Owner acknowledges that the plat creates a portion of lot 2 which is not accessible from the remainder of the lot and that such situation is based on their own action and will not create justification for future wetland impacts or variances. 22) The plat shall be recorded within 120 days of the date of approval or such approval shall be considered void, unless a written request for a time extension is submitted by the Applicants and approved by the City Council for good cause. 23) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the PUD, plant, site plan and other relevant documents. Potential Council Action If the City Council concurs with the Planning Commission recommendation and finds that the purpose of the PUD district have been met, the following motion would be in order: Move to direct staff to prepare documents granting PUD General Plan of Development, Plat, and Site Plan Review approval for the AutoMotorPlex development and a development agreement related to the same. Attachments 1. List of Documents 2. Excerpt from DRAFT 10/11/2016 Planning Commission minutes 3. Public comments received 4. Commercial land use objectives 5. Engineer Comments dated 10/24/2016 6. Hennepin County comments dated 10/9/2016 7. Narrative 8. Plans dated 10/24/2016 (architectural dated 9/23/2016). 9. 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He stated that the site would also include 28,000 square feet of retail area related to the garage areas. He stated that the applicant owns a similar site in Chanhassen and has invited the Commission to visit that site following the concept review earlier this summer. He reviewed the current zoning and noted that the applicant is requesting a PUD which would allow flexibility to the underlying standards to provide more flexibility for a better development. He stated that the applicant has suggested this PUD zoning because of the relatively unique use. He noted that staff attempted to summarize the comments from the concept review within the staff report. He described the proposed layout of the site noted that most of the garage doors will face the interior of the site. He noted that the City is underway in the process to update the Comprehensive Plan and advised that the subject property is still proposed to remain as business while the neighboring properties are proposed to remain as rural residential. He reviewed the setback requirements and the setbacks proposed by the applicant. He noted that staff has spoken with the applicant to advise that additional landscaping would be needed to buffer between the neighboring residential property. He reviewed the proposed building materials and architectural design proposed. He reviewed the proposed parking, noting that typically this amount of retail space would require additional parking spaces. He stated that the applicant believes the parking proposed would be sufficient as the area is gated and noted that there would be additional space that could be converted to parking if needed. He noted that the Chanhassen site hosts large events, which tend to require on -street parking and shared parking with neighboring uses. He stated that the applicant has worked with Loram and has an agreement that the large events could use their parking. He noted that the applicant also proposed parking on two roadways. He noted that staff believes these large events would be better governed through special events permits rather than attempting to place conditions through this request. He noted that the events are limited and therefore the property is typically very quiet in use. He stated that a trail is proposed to the Loram site which would provide a connection if that area is used for shared parking. He stated that the Commission should begin discussion with the PUD request as the Site Plan is contingent upon that PUD. He stated that in regards to the phasing of the construction, staff had originally recommended that phase on be constructed within one year and three years for the second phase. He explained that because of the numbers of buildings in phase one, the applicant is requesting three years for all he structures in phase one and up to seven years for phase two. He stated that in regards to the retail, the applicant would like to add a fitness center and to broaden the description of auto sales to include other types of motor sports as well as the availability of a coffee/sandwich shop. He stated that the applicant would like to increase the number of special events from once per month to 16 times per year. Rengel asked for more information on what is included in phases one and two. Finke reviewed the phasing plan as proposed, noting that the phasing as proposed by the applicant would better match what they experienced in Chanhassen. He noted that staff does not see a problem with allowing additional timing for the construction of the buildings. Barry asked how many parking stalls the applicant needs for the large events. V. Reid asked if each special event would require a permit of whether all the special events would be handled under one permit. 1 Medina Planning Commission Excerpt from DRAFT 10/11/2016 Meeting Minutes Finke stated that the special events permits are reviewed administratively and can be denied. V. Reid asked if it is hard or easy for the City to deny a special events permit. Finke stated that the City would have the option to approve or deny. He stated that the permit would not be ongoing and explained that in the beginning the permit would be for a shorter duration so that staff can gauge how the events go and make changes to future permits if needed. V. Reid asked if a conditional use permit would be required for the retail uses as those are developed. Finke stated that the intent would be for those to be permitted uses, so that slate of uses would be approved with the PUD. He noted that if the applicant wanted to do an alternate use not included in the list of allowable retail, that request would need to come back for approval. V. Reid referenced the trail connection on the eastern side and stated that the Park Commission noted that they would like a bike trail on the western side. She received confirmation that the applicant is only proposing the trail on the eastern side. White asked if this application encourages innovative approaches to storm water management in order to justify the PUD. Finke stated that the applicant is still working to meet the technical requirements of the watershed. He stated he was not sure how that could be better achieved. White referenced the concern of the property owner to the east regarding drainage and thought that she read that the applicant was going to provide more than adequate drainage. Finke explained that today the site drains over land to the property to the east and explained that the storm water management proposed would provide a series of ponds to manage that drainage and then drain around the property to the east. He noted that what is proposed would be a reduction to what is currently occurring but noted that in a large storm event the water would overtop the improvements proposed and still follow the current path to the wetland to the east. Muffin referenced the architectural design and asked why the wood lap siding is not allowed in the business park zoning. Finke stated that typically more durable material is required, such as stone. Muffin asked if it would be sufficient to simply state that the material must be maintained appropriately. Finke stated that the City has decided that it is appropriate to regulate building materials, noting that originally the intent was to get away from the use of metal in the zoning district and ensure that durable materials were being used. Murrin asked if she had read correctly that the City was proposing to decrease the sewer and water connection fees because the City was requiring a bigger pipe for sewer and water. Finke stated that he did not have that information off -hand but noted that the general City policy is to offer a credit when requiring a bigger pipe connection to support surrounding properties. He explained that this would save the City from having to install the larger pipe itself in the future. 2 Medina Planning Commission Excerpt from DRAFT 10/11/2016 Meeting Minutes Albers received clarification on which Loram site would be used for shared parking. He asked how many additional parking sites are available at the north Loram site. Finke estimated 350 spaces at the Loram site. Albers asked for input regarding the parking along the County roads. Finke stated that the applicant proposes parking along Arrowhead and Prairie Drive, estimating 120 spaces available along one side of Arrowhead and 240 spaces if parking occurs on both sides. He noted that Prairie Drive would be a similar amount. He stated that the County plans to overlay the roadway next year and there have been discussions regarding overlaying the shoulders to accommodate the parking. V. Reid asked and received clarification that a PUD is being requested because of the unique mix of uses and because the use does not generally fit well within the business or industrial zones. Finke confirmed that the PUD zoning district is the best logical choice for this type of use. White received confirmation that this parcel is not included in the Highway 55 commercial district. Bruno Silikowski, the applicant, stated that he has appreciated working with Finke and his staff and appreciates the time and support that he has received throughout the process. He stated that this product will allow the community to come together and to serve the community better. He stated that most of the events have a charitable aspect to them noting that the community of the AutoMotorPlex allows its member to enjoy their passion and share that with the community. He stated that the Chanhassen site has been in existence for over 8 years and has support from the community and from the city staff and Mayor as well. Murrin asked if the applicant has a place inside the building that would include the clubhouse. Silikowski stated that the clubhouse would be within the retail space. He explained that a large amount of the retail space would be used as a gathering space for the members. Albers asked for more information on the special events, specifically whether those would be spread out throughout the year or only in summer months. Silikowski replied that the events would typically be in the warm weather months, April through November depending upon the weather. He stated that typically the events are four hours in duration, once per month, running from 7:00 a.m. to 11:00 a.m. He stated that he has asked for up to 16 events as sometimes there are fundraiser events in addition to the regular monthly event. He stated that the events are for marketing, which are good for the sales and also develop a relationship with the community and greater auto community He stated that not every month would have two events. Rengel asked how the regular monthly events compare to the special events. Silikowski stated that the special events are generally smaller than the regularly cars and coffee events. He noted that the cars and coffee events have grown over the years and began with just 50 cars. He stated that the number of cars coming in for display and the number of spectators are regulated and limited. He estimated 400 vehicles and about 1,200 people were at the most recent German special event that they recently hosted in Chanhassen. He stated that they can easily handle the traffic and spectator traffic within the campus for that sized event. He expected that the events would be relatively small for the first few years, as the participation grows as word of mouth spreads. 3 Medina Planning Commission Excerpt from DRAFT 10/11/2016 Meeting Minutes Barry stated that he is concerned with parking on Arrowhead. Silikowski stated that they are projecting the type of volume described in the staff report, noting that typically people are carpooling together, both spectators and people showing vehicles. Barry stated that he cannot envision that volume of people attending events without parking spreading to the neighboring streets. Silikowski stated that they often get a large volume of people walking from neighboring residential developments and again noted that spectators often come together in one vehicle. He noted that a large amount of parking can be accommodated on the site. He stated that they do not receive complaints at the other location, noting that they have a good relationship with the County and City police. He stated that the people coming into the event are also spending money at the local businesses while they are in town. He stated that they have been able to fine tune the events and have not a problem that they have not been able to correct and address. Albers stated that the events are a four-hour period of time and people are coming and going, therefore the full number of attendees are not at the site all at once. He received confirmation that people are driving their vehicles to the site for show rather than trailering the vehicles in. White stated that the facility in Chanhassen is on a site zoned business and asked if there is any residential around that site. Silikowski replied that there is residential development to the west of the Chanhassen site. He stated that there were concerns in the beginning with that site too but noted that four people from the abutting residential development have become members. He stated that they are good neighbors as they are aesthetically pleasing and the site is quiet. White stated that the Commission needs to take that into account because of the volume of residential development near this site. Silikowski stated that the site could develop as a FedEx delivery site or a manufacturing site which would have much more activity and would have a lot of traffic coming and going daily. He stated that typically there would only be about 12 people or less coming and going on a daily basis and therefore the site is quiet. V. Reid stated that during the events at the Chanhassen site there is activity on the street and asked how that could be discouraged. She noted that sometimes there are hotrods that drive along the roadway at that Chanhassen site that are not part of the event. Silikowski stated that activity does bother him and therefore he has discussed taping off the area to discourage that. He stated that they would create barricades to discourage that activity in Medina. He stated that they would partner with the police and would not tolerate that type of activity. He noted that the Chanhassen site is run by an association and therefore he does not have the power that he once did at that site but advised that he would have more power at the Medina site and would continue to partner with the police to discourage that activity. Murrin asked if the intention would be for Silikowski to hand off the Medina site to an association in the future. 4 Medina Planning Commission Excerpt from DRAFT 10/11/2016 Meeting Minutes Silikowski stated that by law he has to hand off the site to an association within five years but noted that he would have much more input and control at the Medina site as the retail space will be leased. He noted that he has learned through the Chanhassen site and can apply that knowledge to this site. Rengel asked the reasoning for the similar phasing to Chanhassen, as she would think perhaps this site would develop faster being that the developer has already gone through a similar development. Silikowski stated that he would hope that the development would occur faster but noted that he would still like to plan for the case that does not happen and the development mirrors that of Chanhassen; stating that you hope for the best but plan for the worst. He stated that things can change and therefore he would like to plan for a good risk mitigation, noting that the economy can always change and he would like to be prepared. Rengel asked if parameters would be put into place before the site opens to discourage the "drag racing" on the street. Silikowski confirmed that there are things they can do from the beginning to discourage that activity. He stated that this site would have two entrances and exits, which would allow traffic to flow and would regulate that type of activity. He noted that there are other best management activities that they have gained that would also be applied. Rengel asked if there are methods for crowd control and traffic control that could be applied here. Silikowski stated that they limit the number of people to make events more manageable. V. Reid asked for an example of the security fence. Silikowski stated that there are photographs of the fencing used at Chanhassen, noting that the material may vary but something similar would be done. V. Reid asked the hours of operation. Silikowski stated that members have access to the site but normal business hours are typical. V. Reid asked if there are any concerns with the staff recommendations. Silikowski stated that there are a few things that he has discussed with Finke that were mentioned in his presentation, like the number of large events or adding additional retail options, but otherwise does not have concerns. V. Reid asked for information on the examples discussed previously regarding people that are not officially part of the event. Silikowski explained that is why they partner with the police, as they want that type of activity stopped immediately. He stated that the intent is to house the activities within the site. He explained that they do not want to always use the shared parking at Loram, but simply want to plan for the times when they will need additional parking. Barry asked if the fence will simply be along the north side of the property or the entire property. 5 Medina Planning Commission Excerpt from DRAFT 10/11/2016 Meeting Minutes Silikowski stated that you will never be able to stop people from walking into the site. He noted that the property is landlocked on three sides and therefore the front side will be fenced. He stated that security is a method to keep people safe and protect the vehicles, making it more difficult for people to drive off the site. V. Reid opened the public hearing at 8:12 p.m. Dave Klis, 167104 45`h Ave N in Plymouth, spoke in support of the AutoMotorPlex. He stated that he is nearing retirement and he needs space for his hobby as his garage is too small, noting that his passion is restoring classic cars. He stated that he is looking for a community of automotive enthusiasts that he can gain information from. He stated that he is blown away at how people the members maintain the garages and the passion for cars that people have at the Chanhassen site. He encouraged the Commission to approve the request. Manny Villafana, 1482 Hunter Drive, stated that as he looks at the project he hears the concerns regarding garages and traffic but stated that that pictures from the Chanhassen show people that are of high living standard enjoying and investing in their passion. He stated that this will be a neighborhood of people that want to protect their investment and maintain the site. He wished that there was a business like this when he was collecting cars. He spoke of the integrity of the applicant and his family. He stated that if the Commission or residents have not been to the Chanhassen site they should go see it. He stated that the coffee and cars event is a family event. He compared this hobby to golf, noting that unlike golf like is something that the whole family can do. He did not think a garage is an accurate description as the facility also has kitchens and the whole family can spend time at the facility. He stated that this is a wonderful place that will bring good people into the community He encouraged the Commission to support this request. He was not worried about the crowds. James Lane, Medina resident, stated that he lives about two miles from the proposed facility but noted that he is present as the Attorney for Leslie Borg, who has the 20-acre parcel immediately east of the project site. He stated that the Borg's property consists of a horse facility and riding arena, which is the only occupied property around the Loram property. He expressed concern with the density/intensity of the development and the importance that development of this site be a well designed attractive looking workable transition to the rural residential core of Medina south and west of this site. He stated that this site has been zoned for business/industrial use for some time. He stated that Ms. Borg does not have quarrel with the intended business/industrial use of the property. He stated that staff will have time to ensure that the development will not only suit this property but also act as a transition to the rural residential core neighboring this property. He stated that Ms. Borg is also concerned with the management of storm water and runoff from this site as her property is downslope of the Loram property to the west. He stated that he would like to be able to retain an independent water consultant to independently suggest best management practices for this site as the water issues are a concern and priority of Ms. Borg. He stated that this seems to be a use that would be better fit to a 40-acre parcel rather than a 20-acre parcel. V. Reid encouraged Mr. Lane to speak with staff as they have information regarding the storm water management, as the plan states that 98 percent of the water will be maintained on the site which will be an improvement from what exists. Paul Jaeb, 1595 Hamel Road, stated that his property is directly south of the proposed property and has lived there for 11 years. He stated that he has 11 acres of land and has horses and dogs as well as a garage filled with old cars. He stated that he is extremely troubled with this proposal and agrees with the comments of Mr. Lane regarding the density and intensity. He stated that he drives the road every day and is concerned with 1,000 people coming to the site every other weekend. He stated that any parking 6 Medina Planning Commission Excerpt from DRAFT 10/11/2016 Meeting Minutes along Arrowhead would be preposterous as the roadway is a horse trail as well. He stated that this seems like a very bad fit and he is very concerned with the traffic this use would add to the area. He stated that the old cars are very loud and he was concerned that this would be a mechanic shop and he would be able to hear the tools from his property. He thought that due consideration should be given to the people that live nearest to this property. V. Reid noted a written letter the Commission received that will become part of the record. Finke confirmed that if additional written correspondence is received, it will be a part of the City Council packet. V. Reid closed the public hearing at 8:34 p.m. White stated that she visited the site in Chanhassen and appreciated the design standards. She noted that she did not attend during an event so she cannot attest for that aspect. She stated that the applicant is willing to go above and beyond the design standards. She stated that she also has concerns with the storm water management and she would want to ensure that the highest storm water management possible is provided to ensure that the surrounding areas are not impacted. She stated that she cannot support flexibility regarding landscaping and believed the developer should be held to the standards designed. She also believed that the minimum setbacks should be provided. V. Reid asked if the PUD standards are met, as if that is not met the application could not move forward. White stated that in her opinion the request does not meet the requirements for a PUD. Murrin stated that she believes that it does meet the requirements for a PUD has it is an innovative use with high quality materials and design that exceed the standards. She stated that the wetland would be maintained which would meet the third criteria in the PUD requirements. Albers agreed that the site would meet the individual criteria for a PUD, echoing the comments of Murrin. He stated that the storm water management would also be enhanced compared to what is currently provided on the site. He stated that open spaces would be a challenge because of the size of the development, agreeing that this is an intense development. He did not think adding additional land would improve the situation as the paved area would simply increase to connect the spaces. He stated that he would support the PUD. Rengel stated that she also supports a PUD for this request. She echoed concerns with storm water management. Barry stated that this site is zoned business and therefore could develop into a warehouse with much more regular traffic coming and going from the site. He stated that in his opinion this is a much better fit and use for the site and therefore could support the PUD. V. Reid agreed that this is an innovative unique use of the site and therefore would also support the PUD. She stated that now that there is consensus on the PUD, the Commission can discuss the Site Plan and recommendations. She asked what would happen if the storm water requirements are not met. Finke provided additional information on the storm water requirements and design standards in terms of rate and volume. He stated that if there is a nine -inch rain event, that would flow off the site, as a system cannot be designed for those large events; noting that occurs today as well on the site unimproved. He stated that there is a maintenance agreement that requires maintenance of the storm water facilities. 7 Medina Planning Commission Excerpt from DRAFT 10/11/2016 Meeting Minutes V. Reid mentioned landscaping and stated that it appears the only issue is the requirement for 70 percent opacity. Finke stated that staff has not seen a plan which increases the interior greenspace areas. He stated that the applicant is looking to increase the setback by five feet near the retail area and increasing the landscaping for opacity near the parking but does want to have discussions whether that meets the 70 percent. He noted that the PUD can provide flexibility in some areas but could also include enhancements in other areas. Albers stated that he would suggest to extend the landscaping along the southern border edge, noting that he does not notice any overhead trees along that area. Rengel agreed with extending trees around that edge, noting that the other sides are sufficient and additional landscaping will be provided on the interior. Barry stated that he is really opposed to any parking on Arrowhead and believed that there should be sufficient parking space on the site and between the Loram and Hennepin County sites. He asked if there is anything that can prevent the parking along the road during those events, as that is where the congestion will come in, especially if the road is not widened. Finke stated that posting no parking on the street would be a Hennepin County decision but noted that street parking could be regulated through the special events permit. He stated that Hennepin County has stated that they will let Medina take the lead on those decisions because Medina police have to enforce the parking. He stated that the special events permit will be the best method to regulate those activities because you can change the requirements as things move forward and you realize what will work best. He stated that things can be set more conservatively in the beginning and flexibility could be provided in the future should things work well. He stated that parking on Arrowhead is easy to enforce as it can be posted no parking and people can be ticketed. Muffin stated that she would be in favor of shared parking agreement with Loram and Hennepin County and the applicant can encourage people to park on the site or those sites to keep people off Arrowhead and Hamel roads. She asked if the parking on Arrowhead would be needed. Silikowski stated that he has spoken with Hennepin County about shared parking but has not yet received a response. He stated that the County is going to widen and pave the road, with the walking trail on the side of the subject property. He suggested allowing parking on the east side of the road. Albers asked for information on the flow of traffic. Finke provided additional details on how traffic will flow out of the site. There was discussion regarding the hot rods that may cruise by the event but it was determined that the police will handle enforcement of that type of activity. V. Reid asked if the Commission is comfortable with 16 special events. Muffin asked if all the changes need to be addressed, such as the alternate uses for retail such as a coffee shop and sandwich shop. 8 Medina Planning Commission Excerpt from DRAFT 10/11/2016 Meeting Minutes Finke stated that staff can continue discussions with the Council but noted that if there are special concerns the Commission should call that out. V. Reid asked if the parking along Arrowhead should be discussed. Finke stated that is not a land use discussion and therefore that can be decided at a later time. White referenced the minimum of 20 percent of the building to be brick, stone or glass noting that the applicant's plan includes 14 percent of those materials. V. Reid explained that is because of the garage doors. White stated that her biggest concerns are on the retail building, noting that building exceeds the requirements. Finke agreed that the retail building would exceed the class one materials requirement. Motion by Murrin, seconded by Albers, to approve of the AutoMotorPlex PUD General Plan, Site Plan Review, and Plat to construct 237,500 square feet of private garage condominiums and accessory retail, service, and meeting Space on 19.17 acres east of Arrowhead Drive with the conditions noted in the staff report and the following additions: the approval shall be valid for three years for phase one and seven years for phase two, which amends item four; enhanced storm water improvements shall be provided for item six; additional screening on the south side shall be required for item ten; the uses should also include a fitness center, motor sports sales, coffee shop, and sandwich shop for item 12; item 17 shall limit special events to 16 per year. Motion carries 5-1 (White opposed). Murrin stated that she would like to go on record to state that the project will do more good for the City and the economy of the City than the current site provides. White stated that she feels that too many staff recommendations are listed that have not been integrated into the application, stating that she would like to see more recommendations put into the application and plan before she could support the request. Finke stated that this will be presented to the Council on November 1st, noting that any comments provided up to one week before the meeting will be accommodated into the Council packet. 9 11 October 2016 A 0N Andrew N. Jacobson Direct Dial. (612) 672-8333 Direct Fax: (612) 642-8333 andy.jacohson a@maslon.corn CITY OF MEDINA PLANNING COMMISSION clo Scott Johnson, City Administrator 20152 County Road 24 Medina, MN 55340 RE: Proposed Automotorplex Project, Medina, Minnesota Dear Planning Commission Members: This firm represents Dellcroft Farms, LLP ("Dellcroft Farms"), which owns approximately 156 acres of land on the west side of Arrowhead Drive, straddling Hamel Road. We are writing to oppose the PUD Concept Plan for the automotorplex facility (the "Autoplex Project") that has been proposed by Bruno Silikowski and Loram, Inc. (collectively, the "Developer"). The Autoplex Project involves development of an approximately 19 acre parcel of land, currently zoned Business Park, located on the east side of Arrowhead Drive south of Highway 55 and north of Hamel Road. The Autoplex Project site is located directly across the street from Dellcroft Farm's northern parcel. Based on the Developer's submittal, the existing Chanhassen autoplex is the template for the proposed Medina location. The Medina location to consist of 237,340 square feet of development of which approximately 12% is designated retail, although the application indicates that the general public will have limited access and use of the retail component. While a unique and interesting project in the appropriate setting, the proposed Autoplex Project is not compatible with surrounding land uses and is materially inconsistent with the City of Medina's 2030 Comprehensive Plan (the "Comp Plan"). As a result, the City must deny approval for the Autoplex Project. Alternatively, the City needs to adopt a comprehensive and fair approach to Comp Plan revisions and rezoning for the general area around the Autoplex Project site, including Dellcroft Farms, in order to achieve appropriate increases in density and assure compatibility of uses. Dellcroft Farms relies on the City being fair and consistent in its treatment of landowners and Dellcroft Farms will take appropriate steps to protect its interests in this matter. As you are aware, Minnesota law controls municipal planning decisions, such as the approvals sought by the Developer for the Autoplex Project. A key requirement of the statutes is that: "A local governmental unit .shall not adopt any official control or fiscal device which is conflict with its comprehensive plan or which permits activity in conflict with metropolitan system plans." Minn. Stat. § 473.865, subd. 2 A primary stated goal of the Comp Plan is for the City to protect residents from "(1) indiscriminate development, (2) exploitation of resources, and (3) the consequences of unplanned public services." Comp Plan at Page 1-1. Accordingly, the City Council has been expressly directed to "preserve the rural character of Medina" and to only approve projects that are "compatible with existing development." The MASLON LLP CITY OF MEDINA PLANNING COMMISSION October 11, 2016 Page 2 community vision statement begins with the stated goal for Medina to "maintain its rural character." Comp Plan at Page 2-3. The visions, goals and strategies include "maintaining rural character and rural heart of the City was a high value" and is "important to the quality of life that residents enjoy." Comp Plan at Page 1-4. Although the project is being developed by an experienced developer and we acknowledge the quality of the Chanhassen project location, the Autoplex Project plan is inappropriate for Medina as it is inconsistent with the Comp Plan and incompatible with the uses of the surrounding properties, as discussed further below. To begin with, the proposed development is not consistent with the type of commercial development envisioned for Medina in the Comp Plan. While the Developer characterizes the proposed uses for the Autoplex Project as "office condos" and retail, the nature of the use is anything but traditional commercial development, as illustrated by the Chanhassen location (the template for the Medina project). Even the City has recognized that the proposed uses are "not explicitly listed in the city's zoning regulations." The "office condos" label (referenced several times in the application materials as "auto condos") is not a complete or accurate characterization of the unique nature of the proposed project. Fundamentally, the Autoplex Project will be a private, upscale automotive enclave, with limited public access except during periodic events such as Cars and Coffee. Our understanding is that all, or significant portions of the project, will be enclosed by security fencing, there will be a security gate for vehicular entry and the relatively small retail component of the project will apparently generally be inaccessible to the public (i.e., the "retail operations will primarily serve the owners of the office condos"). Units at the Developer's project in Chanhassen have been referred to in various publications as "urban cabins" and "like a country club, except instead of golf, this is about cars." Having visited the Chanhassen facility on a number of occasions over the last several years for Cars and Coffee events, it is apparent that many of the units in Chanhassen are equipped with kitchens, full bathrooms and some even have sleeping accommodations, even though these "office condos" are not technically designated for residential use. Even the Developer recognizes that the project does not constitute traditional commercial development, characterizing the Autoplex Project as "a unique attraction to the community." Unfortunately, this proposed unique use is inconsistent with the type of commercial development for Medina envisioned in the Comp Plan, where the objectives for commercial use include: (i) providing for convenient and attractive shopping and services to meet the needs of residents, (ii) regulating the impact of commercial development that abuts residential areas "to ensure that commercial development has a minimal impact on residential areas," and (iii) ensuring that commercial uses are compatible with neiehborinz future and existink uses. Comp Plan at Page 5-17. The Developer's application materials make a number of references compatibility with its setting, including the conelusory statement that the Autoplex Project "will be compatible with these uses and is a good fit for this neighborhood area." The Developer's application materials also state that there have not been issues the surrounding neighborhood at the Chanhassen project, apparently as an indicator as to what one can expect from the Medina project, if approved. However, the Developer fails to recognize crucial differences between the Chanhassen and Medina locations. The area Chanhassen where the Developer's project was constructed was an established, developed commercial/warehouse/industrial area, quite different in character from the rural setting in Medina. The Chanhassen autoplex facility was constructed on a site with existing commercial/industrial buildings on three sides (north, south and east) and wetlands / open space on the fourth side (west). This is a stark contrast to the proposed Medina site that would be directly across the road from land zoned rural residential, the least dense zoning district in the City. MASLON LLP 330'.1 :=B.:.S PARuO 4 iLTFIR ; 90 SOU.-._-' CITY OF MEDINA PLANNING COMMISSION October 11, 2016 Page 3 The traffic and parking issues that would be generated by the Autoplex Project (e.g., Cars and Coffee events) is of particular concern to Dellcroft Farms. The Developer touts that heavy traffic for the AutoPlex Project "occurs 90% of the time outside peak hours of the other users in the area." However, this means the heavy traffic times for the Autoplex Project will occur on evenings and weekends -- adjacent to rural residential land, While evening and weekend event -related traffic patterns may work well in a commercial / industrial setting, such as Chanhassen where most of the surrounding business have limited or no evening and weekend operations, large crowds, loud / exotic cars and snarled up vehicular and pedestrian traffic along Arrowhead Drive and Hamel Road early on a Saturday morning (events often start at 7:00 a.m.) are not compatible with the quiet and bucolic setting of a rural residential area. There are also issues related to access to the Autoplex Project site from Hamel Road. While the Developer plans to encourage access from TH 55 to the north, the Developer has no control over what route individuals use to access the site and can do nothing to prevent access from the south using Hamel Road. The Developer asserts, without support, that "{t]here is no reason for visitors to the site to use Hamel Road." In fact, there are several reasons why one would approach the Autoplex Project from the south via Hamel Road. First, entering the project from the south allows entry into the Autoplex Project with a right hand turn, eliminating the need for a left hand turn across traffic. This right turn entry would be particularly useful during weekend events, when it appears there will be 250 or more cars and related pedestrian traffic jamming the shoulders of Arrowhead Drive. Second, if one planned to park along the east side of Arrowhead Road, that would necessarily require an approach from the south using Hamel Road. All of this will create congestion and traffic hazards as cars maneuver to park and pedestrians make their way to and from the entry gate, as is the case in Chanhassen. Third, as there are no sidewalks on Arrowhead Drive and it is unclear how visitors would get from the peripheral parking locations mentioned in the application materials (i.e., the Loram property to the north and the Hennepin County property to the northwest) to the entrance of the project. As a result, it appears that most (if not all) of the offsite pedestrian traffic will necessarily funnel onto Arrowhead Drive when there are events at the Autoplex Project. While the Cars and Coffee events are a lot of fun (akin to a monthly automotive mini -Woodstock), anyone who has attended one in Chanhassen understands the challenges of access and parking. In my experience, if one does not get to Chanhassen early for an event, parking can be almost as challenging as at the State Fair. It is also important to keep in mind that at both Chanhassen and in Medina, almost of the visitor parking is located off -site, as vehicular access into the project is restricted to unit owners and their designated guests. The Cars and Coffee events in Chanhassen generate such a volume of offsite traffic (vehicular and pedestrian), that the Developer often pays for police and traffic control personnel from the City of Chanhassen to direct the vehicular and pedestrian traffic at events. For the reasons stated above, Dellcroft Farms objects to the proposed Autoplex Project. For the same reasons and in light of the City's obligations under Minnesota law to enforce for others the zoning guidelines set forth in the Comp Plan adopted by the City, the City must reject the Developer's application for the Autoplex Project. Alternatively, the City needs to take a broad and fair approach to Comp Plan revisions and rezoning for the area around the Autoplex Project site, including Dellcroft Farms. Please be advised that Dellcroft Farms will take appropriate steps to protect its interests in this matter. MASLON LLP CITY OF MEDINA PLANNING COMMISSION October 11, 2016 Page 4 Thank you in advance for your consideration of our concerns and please feel free to contact me should you have any questions. Sincerely, „, cc: Mayor Bob Mitchell Council Member John Anderson Council Member Lorie Cousineau Council Member Kathleen Martin Council Member Jeff Pederson Thomas Borman, Dellcroft Farms 4818-3693-7530, v. 1 MASLON LLP aaOJ Y,T,ELLS FARO() CENTER RD SOUTH SEVEN 7H STREET NNFAPOL S, MN "bh402140 H12.6-12.82DO I MASLON COM Dear Neighbor, Our family has owned 156 acres of land in Medina for over 60 years, on the west side of Arrowhead Drive straddling Hamel Road. You may have heard about the proposed AutoMotorPlex that a developer wants to build in our community on the east side of Arrowhead Drive, directly across from our land. The proposed project is 237,340 square feet of buildings, housing retail and 162 "auto condos" for collector and high performance cars. The project includes monthly car show events ("Cars and Coffee") intended to bring thousands of spectators and cars from all over the metro area to Medina on Saturday mornings during the spring, summer and fall. We have serious concerns about this project, particularly the weekend Cars and Coffee events, for a number of reasons, including: • Traffic and Parking o At least one Saturday a month during the spring through fall our community will be inundated with thousands of visitors to attend the car show events. A similar project in Chanhassen regularly brings in 2,000 to 3,000 visitors on any given Saturday. o The City projects that these car show events will involve parking hundreds of cars along Arrowhead Drive and Hamel Road. It is unclear how the other 1,500 to 2,000 cars visiting the site will be managed for traffic or where they will be parked. a We are concerned that the roadways in Medina may be jammed with Saturday morning traffic because of events at the proposed project. • Compatibility o Much of the land around and near the proposed project is rural and residential. Large car show events are incompatible with the quiet, pastoral nature of our community. • Noise & Safety a Visitors to car shows often drive "performance cars." Performance cars can be loud and noisy, which is inappropriate for Medina's residential areas. o Performance cars are also built to drive fast. We are concerned that local roadways such as Hamel Road will become a favorite test track. Just this spring, there was a significant incident on Highway 12 with car enthusiasts, like those that would visit the proposed project, where more than a dozen exotic sports cars were clocked driving over 100 mph, resulting in a large police chase and closure of part of the highway. We fear similar incidents occurring in Medina because of this project. If you are also concerned about the potential problems this AutoMotorPlex will bring to our community, please attend the next City Council meeting on Tuesday, November 1, 2016 at 7:00 p.m. at the Medina City Hall. The City Council intends to approve the project at this meeting unless sufficient concerns are raised. Sincerely, 01..1k Jeanne Corwin Dellcroft Farms Dusty Finke From: Jodi Gallup Sent: Tuesday, October 25, 2016 8:06 AM To: Dusty Finke Subject: FW: New submission from Contact Us Dusty see comments below for the public record on the AutoMotorPlex. Jodi Gallup City of Medina Assistant City Administrator/City Clerk Direct: (763) 473-8850 • Fax: (763) 473-9359 jodi.gallup@ci.medina.mn.us 2052 County Road 24 • Medina, MN • 55340 The City of Medina is now on Facebook. Like our page at https://www.facebook.com/cityofinedinamn/ to stay up-to-date on city news. From: Becky Lietzau [mailto:becklie6(@gmail.com] Sent: Monday, October 24, 2016 8:01 PM To: Jodi Gallup Subject: New submission from Contact Us Name Becky Lietzau Email becklie6@qmail.com Phone (612) 508-2628 Comments Hello Council Members, I would like to voice my concern regarding the proposed AutoMotorPlex being considered near Arrowheead and Hamel Rd, I'm concerned about the potential problem of noise and traffic dangers especially on Hamel Rd., and the congestion with the new housing projects that are coming up as well in that area. I'm guessing these homes sites will undoubtedly be built regardless. I would like to see something else in the proposed AutoMotorPlex area that is quieter, possibly offices or a business that does not have activities during warmer weather weekends Thank you for your time, Becky Lietzau 632 Hamel Rd. Hamel, MN 55340 1 Richard and Kimberly Gauvin 3022 County Road 24 Medina, MN 55356 October 26, 2016 Re: AutoMotorPlex development public comments Dear Medina City Council, We are writing to express our concern about the proposed AutoMotorPlex development. We have two main concerns: reduced road safety and incompatibility of the project with the quiet, rural nature of the city. Quoting from the city's vision statement: "Medina seeks to provide a safe, healthy and sustainable community for present and future residents through efficient and effective service, while retaining its rural heritage and promoting recreational, residential and business activities." As to road safety, this development is specifically designed to bring hundreds of high performance vehicles to our community, as well as thousands of vehicle enthusiasts for organized events. The owners of these vehicles will certainly want to drive them, and the local roads will be the natural playground (or race track) for them. We already have many people coming to our community to use our roads to speed and "open up" the throttle, especially on County Road 24 which we live next to. Adding hundreds of high end vehicles to our community will undoubtedly increase the incidence of loud, speeding vehicles on our roads. Further, the car shows will attract a large number of car enthusiasts from surrounding areas, many of which themselves have high performance cars. The increased traffic of high performance vehicles will increase danger to other drivers, cyclists and joggers that frequent our roads. In addition to road safety, we believe the project is incompatible with the city's stated vision of retaining its rural heritage. The Webster's definition of rural is "of or relating to the country and the people who live there instead of the city". A large number of high end automobile garages, performance automobiles and monthly public car shows cannot possibly be seen as fitting in with a rural heritage. Rather, high performance cars and car shows are city concepts. The appeal of Medina is largely based on the quiet, countryside environment. Please stay true to the city vision statement in promoting safety and our rural heritage and reject this proposed development. Sincerely, Richard and Kimberly Gauvin JAMES S. LANE, III Attorney at Law 2605 Hamel Road Medina, Minnesota 55340-9785 763/473-1075 jamesslane2605@gmail.com October 27, 2016 City of Medina 2052 County Road 24 Medina, Minnesota 55340 Attention: Mayor and City Council Re: AutoMotorPlex Dear Mayor Mitchell and Members of the City Council: The following comments supplement concerns that I expressed to the planning commission at a public hearing on October 11 on behalf of my client Leslie A. Borg, who resides at 1400 Hamel Road, immediately adjacent to the Loram/AutoMotorPlex project site. Ms. Borg's residence, stable and indoor riding arena, and paddocks and pastures are "downslope" from the Loram property. My client's primary concern is with storm water management and risk of storm water runoff from the project site across her property toward a large wetland to the northeast of both properties. If built as presently proposed, the project will sharply increase hard surfaces on the project site, resulting in increased volume and flow rates for surface and storm water draining from the site across Ms. Borg's property. If not properly controlled or managed, storm water runoff from the site could render significant portions of Ms. Borg's property unusable for their present use. Absent technical assurance to the contrary, we are not yet persuaded that whatever design features that engineers for the developer, city, and Elm Creek Watershed District have proposed contain on -site storage or retention ponds and discharges are sufficient in number, size and location to minimize storm water damage to Ms. Borg's property during heavy rain or snowmelt episodes. Some of you may share those concerns. You should, and you should inquire closely of the city engineer whether and how those concerns have been addressed. Specifically, we urge (a) your close attention to storm water maintenance terms and conditions of any development agreement and (b) also provide in such agreement for a special storm sewer improvement tax district pursuant to Minn. Statutes Page 2 of 2 Chapter 444 to protect the city and property owners and taxpayers, including my client, in the unfortunate event that designed storm water maintenance plans prove inadequate. AutoMotorPlex has proposed a very dense development with 12 large auto condo structures, ranging in size from 10,000 sq. ft. to 20,000 sq. ft., all jammed into just 20 A. The project would be much better suited to 30A. or 40A., not "shoehorned" into 20A. A significantly less dense, less intense development would reduce development pressures on boundaries, setbacks, interior roadways, landscaping, and other design features, allowing much more open overall development with wider, less constrained building sites, roadside berms, and better internal traffic circulation and parking. The AutoMotorPlex project site is directly across Arrowhead Drive from property that has been guided and zoned for rural residential use for many years. The outward appearance of all improvements, including retail and auto condos that face Arrowhead Drive, should be designed with a residential rather than industrial or commercial appearance to blend better with future residential uses to the west of Arrowhead Drive. Owners of neighboring residential properties should not be prejudiced or disadvantaged from residential use and enjoyment or future residential development of their properties by commercial or business park usage of properties on the east side of Arrowhead Drive that are inconsistent or incompatible in appearance and use. Now is the time for the city and planning staff to insist upon proper design safeguards to ensure outward appearances of auto condos that are as compatible in design and appearance as possible with future residential development to the west of Arrowhead Drive. At the recent public hearing, construction traffic and offsite parking and traffic control for AutoMotorPlex "special events" were of major interest to the planning commission. Construction traffic, which will plague the city and its residents for several years, perhaps as many as 6-8 if construction is staged or phased over such an extended period, and traffic to and from special events should be channeled to the site via State Highway 55 and away from city and county roads within the rural residential core of Medina. Event parking should be absolutely prohibited on either Arrowhead Drive or Hamel Road and instead should be contracted offsite at existing Loram or Hennepin County Transportation lots near the project site. Offsite parking should be serviced by shuttle service to minimize pedestrian use of Arrowhead. Drive. Special event permitting to regulate such extensive, repetitive, and predictable traffic and parking issues is not a reliable method for managing those issues. Thank you for your consideration of these concerns. cc. Ms. Leslie A. Borg 27 October 2016 Mayor Mitchell and City Council Members Crry OF MEDIN A c!o Scatt Johnson, City Administrator 20152 County Road 24 Medina, MN 55340 RE: Proposed Automotorplex Project, Medina, Minnesota Dear Mayor Mitchell and City Council Members: SAS r 0\ Andrew N. Jacobson Direct Dial: (612) 672-8333 Direct Fax: (612) 642-8333 amlyjacobson@maslon.com This; firm represents Delleroft Farms, LLP ("Dellcrott Farms"), which owns approximately 156 acres of land across Arrowhead Drive from the proposed automotorplex facility (the "Autoplex Project"). This letter is a supplement to Dellcrofi Fame letter to the Planning Commission dated October 11, 2016 and to the letter that Jeanne Corwin sent out to Medina residents on Friday, October 21, 2016. In addition to the Comprehensive Plan consistency and compatibility issues raised in my prior letter, Dellcroft Fanns has particular concerns with proposed special events and the lack of adequate setbacks and screening along Arrowhead Drive. Special Events, At the October lit Planning Commission ineeting, the developer doubled the number of proposed special events that would require offsite parking from $ events per year in its original application to 16 events per year. These special events are designed to attract automotive enthusiasts from all over the metropolitan area, to a rural residential area, early on Saturday mornings (i.e., 7 a.m. or earlier). These weekend car show events will naturally encourage traffic from visitors on nearby roads in Medina. The developer has proposed event parking along both sides of Arrowhead Drive and Prairie Drive, as well as potential use of the parking lots at nearby commercial properties (Loram and Hennepin County), because the Autoplex. Project will not be able to handle the anticipated parking on -site. With projected attendance for events in the thousands (which the developer currently draws at its very similar project in Chanhassen), the mix of pedestrians and cars creates potential life safety issues, particularly if parking is permitted along Arrowhead Drive. Noise generated by the early morning special events is also a legitimate concern. The presence of hotrods and other loud performance cars at these early morning events was recognized by at least one of the Planning Commission members and is inconsistent with the rural atmosphere of Medina. The developer may be able to control parking and behavior on the project site., but the developer will have no control over noise, driving and parking off -site on Medina's roads. That task will fall to the City, and the burden will be suffered by all nearby residents. We believe that any approval of the project should be conditioned upon no off-street parking, even for special events, along nearby portions of Hamel Road and Prairie Drive or along Arrowhead Drive (either side). Hennepin County Public Works has already notified the City that the shoulders on Arrowhead Drive are "inadequate for .safe on -roar! sparking." Any commercial project in this area should be able to handle all required parking on -site. Even if the developer were to be able to secure an arrangement with Hennepin County and/or Loram for special event parking, parking along Arrowhead Drive and Hamel Road would still be more convenient for visitors than either of those two distant lots. Without restrictions on parking on nearby roads, visitors will naturally MASLO N I.I.P 3300 WCLLS FARGO CENTER 100 SOU i I SEVENTH STIIEL I I MINNEA'ULIS, MN 550102-M 10 612.672,82'00 I. ni sLor4.l:oM MEDINA CITY COUNCIL October 27, 2016 Page 2 seek out the closest parking available. Finally, we believe the threshold for the City's special use permit requirement should be triggered if the event will either involve more than 700 people or require off' -site parking. We believe the City should conduct a proper analysis of the potential parking and traffic (pedestrian and vehicular) that will be generated by the special events at the Autoplex Project, given the unknowns of this project (e.g., the developer has not actually secured any of -site parking rights and the on -site projected parking capacity for events is a theoretical maximization of on -site parking that is inconsistent with how special event parking has been handled at the template project in Chanhassen) and significant impact of special event parking and traffic from the project that will be generated by the project at the now proposed 16 special events per year. Setbacks & Screening. Unlike the Hennepin County and Loram facilities to the north, which each have significant setbacks and visual buffering from the street and adjacent properties, the developer has proposed minimal required commercial setbacks along Arrowhead Drive across from 'Dellcroft Farms. Based on the October 41' staff report, the project does not satisfy the 100 foot set back requirement for projects in a BP zone located adjacent to residential land nor does it satisfy the landscaping requirements applicable in a BP district. The minimal proposed setbacks, combined with insufficient berming and landscape screening along Arrowhead Drive, would create an abrupt and inappropriate transition from commercial development to adjacent rural residential land. The lack of adequate berming and landscape screening will also accentuate the security Fencing that will run along the length of the project adjacent to Arrowhead Drive. Although we understand the developer's desire to maximize its use of the site and reduce the amount of land needed for the project, those goals should not result in a sacrifice of appropriate setbacks, berms and landscape screening to visually buffer the project from adjacent rural residential land. Even the minimal screening proposed to date consists almost entirely of deciduous trees along Arrowhead Drive, meaning there will be little visual screening for much of the year. Any approval of the project should require significantly greater setbacks from, as well as bcnning and sufficient landscape buffering along, Arrowhead Road. This is consistent with the staff recommendation in the October 46 report (see Staff Recommendations Items 9 and 10). .Finally, we request that the public, particularly directly affected property owners, be provided the opportunity to review and conunent on those revised elements of the project, prior to any City Council approval. We also think that the Council should withhold any consideration at the November 1, 2016 meeting; until these issues have been frilly and properly studied. Thank you in advance for your consideration of Dellcroft Fauns concerns. Sincerely, Andy'acobson cc: Jeanne Corwin, Dellcroft Farms Thomas Borman, Dellcroft Farms 4820-8822-5595 MASLON LLR 3300WELLS FARGO CENIER 190SOWN SEVENI II sTREET I MINNEAPOLIS, MN 55402 4140 I E112.67/.8209 I MASLON.1'.OIN Civil Engineering Site Design 118 East Broadway St., PO Box 566, Monticello MN 55362 Phone:763-314-0929 www.civilesd.com October 27, 2016 Dellcroft Farms Attn: Ms. Jeanne Corwin 1235 Yale Place, Apt. 902 Minneapolis, MN 55403 Re: Impact of Proposed AutoMotorPlex Project Research and Analysis Report Dear Ms. Corwin, I have completed the requested research and analysis of the proposed AutoMotorPlex project proposed on the east side of Arrowhead Drive, Medina in proximity to the Dellcroft Farms property located on the west side of Arrowhead Drive. The scope and focus of my research and analysis was to review the AutoMotorPlex project submittals and associated information, and identify any resulting impacts and/or conflicts as may be experienced by Dellcroft Farms and other properties in the area as well as evaluate compliance with City code requirements and recommended best practices in the industry. PROJECT INFORMATION Information reviewed as part of the analysis is as follows: • Automotorplex project plans last revised 10/24/2016 • City staff report to Planning Commission dated 10/04/2016 • Hennepin County Public Works review dated 10/06/2016 • Select sections of the City of Medina Comprehensive Plan • Select sections of the City of Medina Code • Aerial photos and maps available at numerous web sites. RESEARCH AND FINDINGS Parking: It is understood that the project proposes to host 16 special events for car enthusiasts each year, with these events occurring during the warm weather months. The project information indicates that similar events at the developer's Chanhassen facility (cited as a Page 1 of 5 template for the proposed Medina project) bring in 500 display vehicles and attracts large crowds of 2,000 — 3,000 people. The developer narrative indicates actual and potential parking availability at various locations both on and off site, with general comments regarding quantity available, and potential authorization to use some of the proposed offsite parking. Location of offsite visitor parking for special events on other properties (e.g., Loram, Hennepin County) should be confirmed and guaranteed to be available as part of the project approvals. This should be done through an irrevocable agreement with the other properties to ensure that the parking is and will remain available. Based on the publicly available information, no written commitments for offsite parking from other property owners have been provided in the project information available to date. Long term perpetual agreements may be hard to secure in general and in particular with respect to the Hennepin County facility, as the developer is a private for -profit entity. It is understood that at the Chanhassen site during special events, only condo garage owners and display vehicle owners and their guests are actually allowed to park on -site. All other visitors are required to park off -site. It is understood that the developer anticipates that parking will be handled similar at this site as it is in Chanhassen for the Cars and Coffee and similar special events. The developer's project narrative indicates that some parking availability for special events would be provided within the condo garage spaces. However, based on special event operations in Chanhassen, it is understood that many, if not most, of the condo garages would be occupied with personal vehicles and other items of the condo garage owner and thus not available for guest parking. The outdoor on -site parking availability noted in the project materials is an optimization of the maximum parking capacity of the site, but does not take into consideration that large sections of the proposed parking area is also the event area for the car shows and thus the project parking areas and drive aisles will be filled with display cars and pedestrians. In addition, display cars are rarely parked as tightly as a standard parking lot. I would anticipate some of the display vehicles at select events will be transported to the site resulting in additional parking needs for transport vehicles and trailers in addition to the display vehicles. Given the significant potential for shortage of onsite parking, I would recommend a detailed parking management plan for special events be completed, reviewed and incorporated as part of the project approval process. The analysis should be based on confirmed and practical on -site and off -site parking availability. An alternate solution for providing sufficient special event parking would be for the project developer to acquire additional land to the north to accommodate parking needs. I would recommend the northerly access location be shifted to the north end of this site such that the access would serve both the condo garages and serve the special event parking area. Periodic use of the parking area presents opportunity to utilize a grass/pave application which would reduce impervious surface as compared to standard pavement. Research and Analysis Report Page 2 of 5 Traffic Safety: Special event parking is proposed on both shoulders of Arrowhead Drive, although the possibility of parking on the east side of Arrowhead Drive only was discussed at the Planning Commission. In my opinion, any parking along Arrowhead drive would create an unsafe condition and I would recommend not allowing any parking on shoulders of Arrowhead Drive to accommodate this development. Note that the Hennepin County highway engineer (James N. Grube. P.E.) has also informed the City that the shoulders along Arrowhead Drive "would be inadequate for safe on -road parking." With special events proposed more than once per month, the potential for a vehicular accident or a vehicular pedestrian incident with the proposed on -street parking is high. The combination of existing traffic volumes, proposed traffic due to events, traffic speed, parallel parking with limited space on both sides of the road, and drivers pulling in/out at will combine to create a high accident potential. The on -street parking situation is not safe and the City should not permit it. Allowing parking for the project (special event or otherwise) on shoulders of Arrowhead Drive would be precedent setting for the City and will likely result in requests of similar nature in future development projects. The impact of allowing parking on shoulders of Arrowhead Drive to adjacent properties with future residential development is significant. Concerns would be hindrance of accessibility for residential property owners, emergency service accessibility, and effect on rural character. Setbacks: The developer proposes significantly reduced setbacks from those defined in the City code for the current BP zoning. It is understood the reduction is requested as part of the PUD application. The building setback for the project is proposed at 50 feet, with parking setback proposed at 35 feet. The current BP zoning would provide both building and parking setbacks of 100 feet. This dramatic decrease of required setback for the proposed project directly impacts the rural character of the area and eliminates much of the buffer between the commercial use and adjacent rural residential zoning. The 100 foot code required setback is intended to provide reasonable space and separation for a transition from business/commercial to residential development. Deviating from this requirement does not serve the public or any public interest. Clarification of measurement of setback should be confirmed. It appears the measurement for proposed setback in the staff report includes street right-of-way as part of the measurement. It should be noted that setback measurement as defined in Section 833.05.subd 8 of the code indicates when commercial and residential zones are separated by a road right-of-way, the setback is to be measured from the property line. If the code Research and Analysis Report Page 3 of 5 requirements were followed, the proper setback would be measured from the new right- of-way line established after street dedication on the east side of Arrowhead Drive. An increase of setbacks to the building and parking would provide space for berming, landscaping, and screening improvements that would be more consistent with anticipated development, and would also aid in mitigating the transition from business to residential land uses. Landscape Screening: The initial project presentation indicated that significant berming and landscape screening would be provided along Arrowhead Drive. However, the current plans propose no berming, and the proposed landscape plantings provide minimal (if any) screening along Arrowhead Drive. The plant selection is almost exclusively deciduous trees and shrubs that will result in leaf off conditions 6 months of the year. Only a few coniferous plantings are proposed near the southerly access, at locations that are not adjacent to the Arrowhead Drive right-of-way. The proposed tree plantings along Arrowhead Drive are typical for boulevard spacing, and proposed shrub plantings will provide little to no screening effect as site elevations at planting locations are predominantly lower than adjacent Arrowhead Drive elevations. City code addresses screening in Section 832.3.06 and indicates the following: Subd. 1. All structures and parking areas shall be screened from adjacent residential property as described within the yard setback requirements of each district. Subd. 2. In other situations where screening is required by the zoning ordinance or as a term of a conditional use permit, the standards of this Section shall be satisfied through the use offences, walls, or vegetative screens. (a) Standards for vegetative screens. Vegetative screens shall consist of fully hardy plant materials, planted in a way to be at least 80 percent opaque year-round. The height of the screen shall be determined by the city, taking into account the characteristics of the object(s) or area being screened, but shall be of adequate size immediately upon planting. The plants within a vegetative screen shall be in addition to the general landscaping requirements of this section. (b) Standards for screening fences or walls. A screening fence or wall shall be constructed of attractive, finished materials such as masonry, brick or wood. Materials and design shall be compatible with the principal structure. The height of the fence or wall shall be determined by the city taking into account the characteristics of the object(s) or area being screened. Research and Analysis Report Page 4 of 5 As previously noted, increasing the setback to building and parking would allow space for berming and sufficient screening that would be more consistent with code required standards. Summary: Current city guide plans and zoning of your property, and adjacent properties, establishes the expectations and requirements of development. The expectations of development of the proposed project site on the east side of Arrowhead Drive is summarized in the City code as follows: The purpose of the Business Park (BP) district is to provide an attractive, high quality business park primarily for office, high quality manufacturing and assembly, and non -retail uses in developments which provide a harmonious transition to residential development and neighborhoods by: 1) conducting all business activities and essentially all storage inside buildings, 2) consisting of low profile, high quality and attractive buildings which blend in with the environment, 3) providing open space, quality landscaping and berming which achieve a park- like setting; 4) including berming and buffering of parking, loading docks and other similar functions; and 5) protecting and enhancing the natural environment. The project as currently proposed via the PUD process results in an excessive reduction to City's expectations, standards, and development requirements that would otherwise result with a development that complied with standard BP zoning criteria. The Dellcroft Farms property will undoubtedly be impacted if the project is approved as currently proposed. In my opinion, site design modifications and further evaluation are necessary to achieve a development that is functional and compatible with adjacent properties. Give me a call with any questions at 763-314-0929. Cc: File 00616 Research and Analysis Report Page 5 of 5 Sincerely, Civil Engineering Design, LLC Scott Dahlke Professional Engineer Commercial Uses The previous objectives outlined referred to urban land uses with a residential component. The following objectives refer to commercial and industrial land uses that are connected to or planned for urban services. The Urban Commercial area is along the TH 55 corridor and will support businesses to benefit the residential areas to the north and south and commuters who travel on TH 55. Businesses will provide a variety of retail products and services mixed with light industrial/warehouses and smaller offices. Objectives: 1. Provide convenient and attractive shopping and services to meet the needs of City residents. 2. Avoid multiple access points to collector and arterial roads. 3. Encourage businesses that benefit the local community by providing employment opportunities offering convenience goods and services, utilizing high quality design, and having limited impact on public services. 4. Require commercial activities that serve the broader metropolitan market to have access to a regional highway or frontage road. 5. Regulate the impact of commercial development along the border between commercially and residentially guided areas to ensure that commercial property has a minimal impact on residential areas. 6. Regulate construction to ensure high quality, energy and resource efficient buildings and to promote such Green Building standards as LEED Certifications or the State of Minnesota Sustainable Building Guidelines: Buildings, Benchmarks and Beyond (B-3) standards. 7. Encourage construction that enhances the visual appeal of TH 55 corridor. 8. Create or update standards that promote a more rural appearance, or create campus style developments that protect ecologically significant areas and natural features. 9. Require frontage roads that do not directly access TH 55 corridor. 10. Require developments to provide frontage roads as shown conceptually in the transportation plan. 11. Require conditional use permits for manufacturing, processing, cleaning, storage, maintenance and testing of goods and products in order to prevent adverse affects to the City and its residents. 12. Use the site plan review process to ensure that commercial and industrial uses are compatible with neighboring future and existing uses, and with the adjoining public streets and highways. PUD's may be used to help accomplish this policy. Chapter 5 - Land Use & Growth Amended May 21, 2013 (CPA2030-4) MEDINA Page 5- 17 ,11.RE Building a legacy — your legacy.® RUE October 25, 2016 Mr. Dusty Finke Planner City of Medina 2052 County Road 24 Medina, MN 55340-9790 Re: AutoMotorPlex - Site Plan Review — Revised Comments City Project: LR-16-188 WSB Project No. 03433-010 Dear Dusty: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 We have reviewed the Site Plan submittal received on October 24, 2016 for the proposed AutoMotorPlex site located on Arrowhead Drive north of Hamel Road. The plans dated October 24, 2016 propose to construct 12 stand-alone buildings (auto condominiums) to store cars and related property. The sizes of the buildings range in size from 16,000 to 34,000 square feet each. We have the following comments with regards to engineering matters. Sheet C200 (Site Plan) & C230 (Paving Plan) 1. Identify on the plan what type of concrete curb and gutter is being proposed. Complete. 2. Identify what type of vehicle was used for the turning movements and add detail to plan. Complete. 3. Show a typical pavement section(s) on plans. ,ez. Show hatch in legend to identify concrete paving and note proposed thickness; the paving plan does not show the concrete hatch at the garage entrances but many of the other sheets appear to do so, please clarify. 4. Show the location of parking spaces for the retail area. Complete. 5. Show location of any proposed fencing or gates. Complete. 6. Show an 8' wide bituminous trail, minimum of 5' boulevard, along the east side of Arrowhead Drive. Incomplete. It appears a trail has been shown, but adjacent to the existing roadway. The City standard is to have at least a 5' boulevard, the prefen-ed boulevard is 8' to allow for both turf and gravel shoulder. Complete, but where trail is shown adjacent to roadway (to avoid wetland) the width should be 10' to allow for additional clearance to the vehicular lane. The comments from the County also need to be addressed. 7. New parking is now shown across from building number 8, but has not been incorporated into the curb work or grading plan. Complete. 8. Show location of monument sign (if applicable). Sheet C300 (Grading Plan) & C310 (Erosion Control Plan) Complete. 2. Ideal bituminous slope grades are 2.0% or greater in at least one direction. Bituminous slope grades of 1.0% or less are highly susceptible to localized bird -baths. In many locations trench drains have been proposed to address flat profile grades, but there are others where Equal Opportunity Employer wsbeng.com AutoMotorPlex— Site Plan Review —Revised Comments October 25, 2016 Page 2 grades are still less than 1.0% where trench drains are not proposed. The grades should be increased or trench drains added to address these locations. Complete. 3. Show locations of EOF's and NWL for all ponding and wetland areas on both the grading and erosion control plans. See additional comments on the stonnwater review. Add a note near CB 165 and CB 153. Complete. .oi Complete. 5. Add a SWPPP sheet to this plan set. These documents could also be added to the project specifications. Verification of this will need to be provided. 6. the location oftlle \' ciha -Ki Ltd .Thown. It ,Ir c €ns the. lGili'worl: nI tG ha\'c `ihilicll to the south. Complete. 7. Add erosion control blanket to steeper slopes along the northerly property line, south of the southerly entrance radius, and in a larger area around basin 102 to encompass the steeper slopes. Correct hatch where shown over paved surfaces. 8. Show a se, _ . ,., ._ .„ colL,. Complete. 9. Grading of the boulevard between site entrances has been shown as a swale. Storm sewer was added to drain at the northerly entrance, but none was added to drain the swale section directed to the southerly entrance. 10. The erosion control plan needs to include the areas on Arrowhead Drive where disturbed for the installation of water/sewer and the areas to the east of the site where the storm sewer is proposed. Add appropriate BMP's to limit erosion/sediment beyond proposed construction limits. Show construction limits for work occurring outside of the site boundary. Sheet C400 (Sanitary Sewer & Watermain Plan) 1. Change line type for the property boundary or sanitary sewer to differentiate better on plans. Specifically at the north side of the property it is difficult to detennine if the sanitary sewer ended east of manhole number 15 or if that is just the property boundary. Complete. _. size and type of existing water/sewer piping in all locations. Complete. 3. The City will require that both sanitary sewer and watermain are exteL y the north side of the property up to the easterly property line. The sanitary dead end will require a manhole with an invert to the east (plugged). Only 8-inch sanitary pipe is required for this extension. Complete. 4. Verify the size of the existing sanitary t, r c rrowhead Drive. The City's information shows this may only be an 8-inch pipe. Complete. 5. Or Complete. 6. The hydrant at the dead end on Arrowhead Drive is shown within the trail. Relocate where a minimum 2' of horizontal clearance can be maintained. 7. Show dimensions from the watennain to both sanitary and storm sewer on the plans. Complete. 8. Show size and type of water/sewer service locations to each building; also show water service shut-off locations. Minimize bends on sanitary sewer services, wye connections can be made at the main. 9. Note y, inches of insulation. Complete. 10. Drainage and utility easements are required over the watermain including the hydrant locations. 11. Add a gate valve to the watermain line extending south from the northerly property line. Complete. 12. Add gate valve at watennain connection to existing on Arrowhead Drive Complete. m AutoMotorPlex— Site Plan Review —Revised Comments October 25, 2016 Page 3 13. Note rim/invert information for added sanitary sewer manhole to the northeast of the site, length and invert of stub as well. Complete, but add note for length of pipe and stub invert for sanitary sewer east of MH 17. Complete. 14. Minimum grade for 8-inch sanitary pipe is 0.40%. Complete. 15. Verify that the distance from the hydrants to either storm or sanitary sewer is 10 feet. The hydrant location at the southwest site access is shown on top of the fence/ga' Complete. 16. Change the line type on the existing sanitary sewer north of the proposed __Lion on Arrowhead Drive. Currently, it looks as though it should be proposeci. Complete. 17. Per the City's design standards, sanitary sewer pipe with depths 26' or great 18. Complete. 18. Show limits of construction for work occurring outside of the site boundary. Sheet C420 & C421 (Storm Sewer Plan) 1. Add detail for trench drain design, including those that are to be construction directly over storm sewer piping (in -line). Add/modify detail to accommodate bituminous paving joint. n as NA eh. See note 3 under Sheet C300 comments. Complete. 3. Use different line type for the property boundary or storm sewer to differentiate better on plans. Complete. 4. Add rip -rap class and quantity at each location on the plan. Complete. 5. FES inverts into the storm pond should hay - elevations (998.0 versus 997.95), see stormwater comments for additional items. Complete. 6. Note width of easement east of the AUtOMI. arty where the storm sewer connection extends. Complete. 7. Show existing/proposed contours and site plan information for storm sewer discharge point to the northeast of the property. Complete. 8. Correct the elevation of the infiltration basin and/or storm s is so that FES are not submerged, see stormwater comments for additional items. Complete. Complete. 10. Drainage and utility easements are required over pond areas, pipes connecting ponds, and discharge pipes. 11. Incorporate the City standard details STO-15 and STO-16 into the control structure details on sheet C421. These details are not also needed on sheet C603. Complete. 12. Clean up text on sheet C420d rid the ponds, it overlapping a lot of line work or other text and difficult to rear Complete. 13. Consider temporary bypass fo, ... -__ _.Ltures to reduce inundation of filtration basins until plantings are established. Block with galvanized plate bolted to weir for use during pond maintenance operations in the future. Complete. 14. Storm sewer extension to the northeast. Based on the existing contours, the last 100 feet or so of the pipe may be exposed. In addition, the FES may be located within a wetland and flow is directed parallel to the contours as opposed to perpendicular. Based on the contours shown, the discharge will not flow east as shown on the plan, but southeast perpendicular to the contours. and modify the FES (and/or add structure) so that flow is directed correctly. 15. Show limits of construction for work occurring outside of the site boundary. 16. Correct draw order so that hatching in the pond areas does not obscure the text. General I . See additional stormwater management responses under separate cover. Complete. AutoMotorPlex—Site Plan Review — Revised Comments October 25, 2016 Page 4 3. Provide completed permits from both the MDH and DLI. 4. Provide an engineer's estimate for the site improvements including landscaping and irrigation system (if applicable) in Excel format. 5. Provide a construction schedule for the site improvements. 6. Address Hennepin County comments from letter dated October 6, 2016. Please contact me at 763-287-8532 if you have any questions. Sincerely, WSB & Associates, Inc. Jim Stremel, P.E. City Engineer A WSB i►' SB 701 Xenia Avenue South I Suite 300 I Minneapolis, MN 55416 I (763) 541-4800 Memorandum To: Jim Stremel, P.E., City Engineer City of Medina From: Earth Evans, P.E. Water Resources Project Manager WSB & Associates, Inc. Date: October 25, 2016 Re: AutoMotorPlex City Project No. LR-16-188 WSB Project No. 3433-010 We have completed a preliminary review of the stormwater management plan for AutoMotorPlex in Medina, MN. The site was previously reviewed on 10/21/16. The site is located in the northeast quadrant of Arrowhead Drive and Hamel Road. Documents provided for review include the following: • Grading and Storm sewer Plan dated 10.24.16 • Stormwater Management Report and Modeling dated 10.24.16 These plans were reviewed for general conformance with the City of Medina's Stormwater Design Manual and general engineering practices for stormwater management. 1. The majority of the previous comments have been addressed with the revised design. 2. The proposed draintile should be solid walled beneath the inlets into Basin 101 to reduce erosion potential. 3. The existing and proposed discharge rates offsite are listed below. Storm Event Existing Discharge (cfs) Proposed Discharge (cfs) 1-year 22.96 17.96 2-year 29.53 22.84 10-year 55.28 42.28 100-year 143.62 97.21 4. The TP load reduction is 3.0 Ibs/year Building a legacy— your legacy. Equal Opportunity Employer I wsbeng.com UACtyAdmin\Planning \Active Land Use Applic. Proj. Plans \LR-16-188 AutoMotorPlex PUD General and Plat \DRC\MEMO_Auto MotorPlex_102516.docx Hennepin County Public Works Transportation Project Delivery James N. Grube, County Highway Engineer 1600 Prairie Drive Medina, MN 55340-5421 October 6, 2016 Mr. Dusty Finke City Planner City of Medina 2052 County Road 24 Medina, MN 55340 Re: Preliminary Plat Review - AutoMotorPlex County Road 118 (Arrowhead Drive] - PID #1111823230002 Hennepin County Plat Review ID #3462A Dear Mr. Finke: Phone: 612-596-0300 Web: www.hennepin.us Minnesota Statutes 505.02, 505.03, and 462.358, Plats and Surveys, allow up to 30 days for county review of preliminary plats abutting county roads. The development team first introduced this project to county staff in December 2015. County staff has been in discussions with both the developer and city staff throughout the project planning. The preliminary plat for AutoMotorPlex was received by county staff August 23, 2016. The plat proposes to develop 19 acres of rural land into a collector auto storage facility. This project anticipates an overall phasing plan of 5 years, with phase one beginning in fall of 2016. The site when completed would include 237,340 square feet of commercial development over 12 buildings, The facility is anticipated to be open to the general public for occasional special events on weekends and serve as a regional destination for auto enthusiasts. The Hennepin County Plat Review Committee originally discussed the preliminary plat on August 30, 2016. Based on this meeting and subsequent discussion, the developer has made some modifications and further review was necessary. Based on the overall discussion and review of the most recent materials county staff received on September 26, 2016, we offer the following comments: Access - The development proposes to construct two access locations along County Road 118 (Arrowhead Drive). County staff understand the northerly driveway to serve as the primary access, while the southerly driveway would serve as an emergency or limited use access. As the southerly driveway appears to have more challenging sight distance and limited access spacing from Loram's driveway to the south it is essential that the southerly access remain limited in its use. In response to the sheet C230 Paving Plans in particular, we will require the following: • County standards for driveway width on a 21ane suburban commercial roadway is 32 feet • Proposed landscaping will not obscure sight distance at the driveways and vision of pedestrians and bikers on the future trail at the driveways • Adequate sight distance (vertical and horizontal) would need to be demonstrated at both proposed access locations Right -of -Way - Existing full right-of-way along this property is 66 feet. The proposed right-of-way dedication of 10 feet along County Road 118 would be adequate, however, the proposed 6 foot easement would not meet our necessary 50 foot half section, which requires a total dedication of 17 feet. Any easement dedication should also cover utility and drainage accommodations. We request the same dedication of 17 feet along the property's frontage of County Road 115 (Hamel Road) as this is also designated in comprehensive planning documents as an off -road trail. Bicycle and Pedestrian - The off -road trail needs to be 10 feet wide throughout the property. The southern portion of the property is particularly challenging from a drainage and wetland impact perspective. Wetland impacts may be unavoidable. The trail needs to be offset from the roadway, ideally located within the easement. We need to avoid water runoff flowing from the roadway onto the trail. The county will not be responsible for maintenance of the trail. Parking - The development proposal anticipates to hold occasional special events on weekends that will draw extensive overflow parking demands. County staff understand that the developer has an agreement with the adjacent Loram facility to provide parking for approximately 300 vehicles during such events. In our 2017 maintenance overlay we anticipate paving 3 foot wide shoulders, which would be inadequate for safe on -road parking. If the developer seeks overflow parking on the Public Works facility grounds, approval must be worked out with our facilities services department. Facilities questions can be directed to Jonathan Holmes at (612) 348- 3825 or jonathan.holmes@hennepin.us Drainage -In addition to the drainage concerns listed under `Bicycle and Pedestrian' we offer the following comments in response to the recently revised stormwater report and EVS response: • Should pre-treatment be considered for FES 130? We should avoid filling the wetland with sediment • EVS response, sheet C420 - Catch basins 134, and 135 would be preferable to remain as an open ditch that drains into a catch basin near the driveway entrance • EVS response item #12 - Time of concentration is low resulting in higher flows. No history of the roadway being anywhere close to overtopping at this location • Roadway drainage must be maintained to state aid standards Storm water and drainage questions can be directed to Drew McGovern at (612) 596-0208, or drew.mcgovern@hennepin.us Permits -- Please inform the developer that all proposed construction within county right-of-way requires an approved Hennepin County permit prior to beginning construction. This includes, but is not limited to driveway and street access, drainage and utility construction, trail development, and landscaping. Permit questions can be directed to Michael Olmstead at (612) 596-0336, or michaeLolmstead@hennepin.us Please contact Bob Byers at (612) 596-0354 or robertbyers@hennepimus; or Jason Gottfried at (612) 596-0394 or jason.gottfr ied@hennepin.us for any further discussion of these items. Sincerely, C76/Ary-z...AA . James N. Grube, P,E. County Highway Engineer JNG/ldg cc: Plat Review Committee Mark Larson, Hennepin County Survey Office Jonathan Holmes, Hennepin County Facility Services Hennepin County Property Map Date: 10/5/2016 PARCEL ID: 1111823230002 OWNER NAME: Loram Maintenance Of Way Inc PARCEL ADDRESS: 80 Address Unassigned, Medina MN 00000 PARCEL AREA: 22.17 acres, 965,675 sq ft A-T-B: Torrens SALE PRICE: SALE DATA: SALE CODE: ASSESSED 2015, PAYABLE 2016 PROPERTY TYPE: Farm HOMESTEAD: Non -Homestead MARKET VALUE: $1,490,000 TAX TOTAL: $15,349.68 ASSESSED 2016, PAYABLE 2017 PROPERTY TYPE: Farm HOMESTEAD: Non -homestead MARKET VALUE: $1,490,000 Comm en ts: This data (i) is furnished 'AS IS' with no representation as to oompleteness or accuracy; (ii) is furnished with no warranty of any kind; and )iii) is notsuitab le for legal, engineering or surveying purposes. Hennepin County shall not be liable for any damage. injury or loss resulting from this data. 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MFt 00'666 1331nn 00'066 Vanid3 OISVH N011tltll N3 a IDVB135 N3$4n0 I311I1wIN3e0. • 411,111A1 � i ASV, IN ngrIVel A[ 31w0 o'�0 uln R vzozl 3�N�1N13, £OOoczszel. 4 Old 9HOEI 311S31 l swam 11 11V1321 JS-000'04 OONon O1nV 3S-000'6 OONOO o1nV dS-009`0z - 0 to A c 0 0 0 0 0 Z S 1 3NI1h1N3la ae1 I 3 �u1� e3tlL&n 0.'079N113. ssls G Et Project Narrative for Medina AutoMotorPlex Development on Arrowhead Drive August 19, 2016 Project Narrative describing submittal documents and approach for the Medina AutoMotorPlex proposed development including PUD and Plat Approval Proposers and Signature Sheet of Applicants Bruno Silikowski, Developer Loram, Inc. Technical Staff Civil Engineer & Land Surveying EVS, Inc. Wetland Delineation Kjolhaug Environmental Services Company Landscape Plan Landecon Geo Technical Terracon Architectural & Building Material Details BC Contracting Medina AutoMotorPlex Page 1 TABLE OF CONTENTS Introduction Existing Conditions Proposed Planned Unit Development, Site Plan and Subdivision Plat O Site Plan and Subdivision Plat updates since review of Concept Plan in July, 2016 O Phasing and Construction Schedule o Permits and Approvals for this project O Compatibility of the Project with the Area and the Environment O Project Deviations from Code O Public Benefits of the Project Traffic and Event Management Wetland and Stormwater Management Design Infrastructure Improvements O Grading O Storm Water O Sanitary Sewer O Watermain o Streets and pavement, curbs Appendices A. Project Location Map B. City Zoning Map C. Existing Conditions Survey of the Property D. Subdivision Plat E. Site Plan F. Letters from County Commissioner Workman and City of Chanhassen City Manager Gerhardt G. Landscape Plan H. Wetland Report I. Stormwater Plan J. Grading and Erosion Control Plan K. Utility Plan -- Sanitary Sewer and Water L. Lighting and Security Plan M. Architecture Details and Building Materials N. Soils and Geo-Technical Report Medina AutoMotorPlex Page 2 INTRODUCTION This Project Narrative is written in a brief format explaining the nuances of the project with a review of the submittal documents including: the purpose and nature of the proposed subdivision, the details of the phasing of the project, the platting details, the construction schedule for phase one, and the details of each plan sheet submittal. Included with the narrative is a complete appendix with all of the attachments that are part of the total submittal. Plan sheets are compiled in the appendices on 11x17 folded sheets. This narrative is meant to explain each of the documents that are being submitted to support these approvals. Specific applications for approval are being submitted for each of the following items. o PUD General Plan of Development O Site Plan Review O Preliminary and Final Plat The project proposed is led by Bruno Silikowski, CEO of AutoMotorPlex America. He has significant development experience with projects of this type, most recently completed in the City of Chanhassen, Minnesota. In fact, this project will serve as a template for the project proposed in the City of Medina. It is the developer's intent to improve on the details of that project to enable the Medina project to be his best AutoMotorPlex creation. Loram, Inc. owns the property that includes approximately 25.1 acres south of the existing Loram development on Arrowhead Drive in Medina. They intend to convey 19.17 acres of this property to Bruno Silikowski for the Medina AutoMotorPlex project. Included in Appendix A is an aerial map of the project area including the proposed 19.17-acre development site. The project includes several wetlands that have been delineated and are included in the Wetland Delineation report contained in Appendix H. Specifically, on the 19.17 acre site, an approximate 2.0 acre wetland has been delineated. This will be the natural environmental feature of the development site. It will include a 1.5 acre stormwater Medina AutoMotorPlex Page 3 detention pond that will collect water from the site and serve to nourish the wetland. The intention is to complete the project over a five year period with Phase One beginning this fall. The first building will be completed and ready for use in the Spring of 2017. The primary site infrastructure will be completed within the Phase One work activities. A phasing plan and description of the development schedule is included in the Narrative. The request for approval includes the Subdivision Plat of the 25.18 acres into two lots, and the PUD approval for the Medina AutoMotorPlex development. Once these applications have been approved, specific building plans will be brought forward for approval within the Phase One construction schedule. Site work is proposed to begin in November, 2016, with building construction beginning shortly after completion of the site work. The Project Narrative describes the project and explains how it will work and fit on this parcel of land in Medina with the larger community. Compatibility of the project development with the surrounding area is very important to the success of this commercial endeavor. The land planning and environmental considerations have received significant study by the development team over the past several months. The following pages and documents will demonstrate the project in detail. The developer and his associates will be ready and available for discussion on all of the aspects of the project details as requested. Medina AutoMotorPlex Page 4 EXISTING CONDITIONS The current land use for the subject land parcel is primarily agriculture. The Loram development is Industrial with a small corner of land near Hamel Road and Arrowhead Drive used for a related maintenance operation purpose. On the west side of Arrowhead Drive, Hennepin County DPW land use is predominant with the southerly portion of land agriculture. The City has been reviewing residential land use concept plans for this land during the past several months, but no approvals are forthcoming. A Zoning Map (Map 7-1) in Appendix B demonstrates that the subject property is zoned Business Park which is compatible with the proposed use. The Developer is proposing to use the PUD zoning for the AutoMotorPlex development because of its unique site usage and layout. This is similar to the PUD designation of the Hennepin County DPW land development on the west side of Arrowhead Drive. There are limited improvements on the 25.18 acre parcel proposed to be subdivided with this application. It is primarily a farmed agricultural acreage and has been farm land as far back as the records show. The Loram Development north of the subject property was developed in 1980. The Hennepin County DPW was developed in 2000. An existing conditions land survey has been completed on this property and is included in Appendix C. The southerly 6 acres has a 20,000 sf maintenance and office building on the site with ingress/egress to Hamel Road. It is used for maintenance and operational services for the Loram business located adjacent to Highway 55. The surrounding land use west, east and south of the site is zoned rural residential with pockets of Business Park zoning along Hamel Road. Commercial land use is prevalent along the Highway 55 corridor. The subject development will be compatible with these uses and is a good fit for this neighborhood area. Medina AutoMotorPlex Page 5 PROPOSED PLANNED UNIT DEVELOPMENT, SITE PLAN and SUBDIVISION PLAT Updates to the Application since the Concept Plan review -- On July 12th and July 19, 2016, the Planning Commission and City Council members reviewed a Concept Plan for the Medina AutoMotorPlex and provided comments to the developer. Included in this section are a summary of the comments the developer received and the resulting action shown on the plans within this submittal package: (1) The Concept plan was based upon a 17.5--acre site including 215,000 sf of auto condos/retail development... In order to eliminate the upland problem noted by the City Planner in his review of the Concept plan and to eliminate the setback problems, the new plan includes 19.17 acres of developable site area and 237,340 sf of proposed development including 208,940 auto condos and 28,400 retail space. (2) The applicant is considering a PUD in order to allow flexibility in the development because it is not a standard business use and to allow a more residential feel to the building construction. The proposed use is fairly unique and is not explicitly listed in the city's zoning regulations. The garages are privately owned and store non- commercial items. The recreational and socialfliclub" aspects of the use differentiate it from typical storage garages. The applicant also proposes ancillary uses (retail, repair, conference spaces). These unique uses appear best addressed thorough a PUD, The Planning Commission and City Council should determine if the subject property is appropriate to accommodate such a mix of uses... There is a section later in the narrative which addresses the "Project deviations from code" and the "Public benefits of the project". The developer feels this project meets the definition of where a PUD should be used as a Planning Tool to provide flexibility for the design/approval of a project. Medina AutoMotorPlex Page 6 (3) A minimum of 20% of the exterior building materials shall be brick, stone, stucco, or glass. Garage doors facing the exterior of the site shall be decorative in nature. Substantial berming and screening shall be provided for garage doors which face the exterior of the site. The developer would like to work with the City on these requirements and receive flexibility within the PUD process providing the resulting overall design is acceptable. An example involves the garage doors to the auto condo units. The developer intends to use an attractive design that should qualify as part of the minimum 20% exterior building materials stated in the City code. An architect working with the building contractor is currently working on these design issues. Creative design drawings and material boards will be available the week of 8-22 for the City's review. We suggest a meeting with the City staff to go over these issues and the Architect's materials. (4) Tree Preservation and Landscaping There are no existing significant trees on the site. The applicant has not provided a landscaping plan along with the concept plan. The BP district requires planting based on the perimeter of the site. In this case, a minimum of 73 over story, 37 ornamental trees and 121 shrubs would be required. The BP district also requires 8% of the area within the parking lot and loading docks to be landscaped and requires landscaping adjacent to buildings. It appears that the concept plan shows a fairly continuous arrangement of buildings and drive aisles. Staff recommends that the site plan incorporate more greens spaces between buildings and drive aisles... A Landscape Architecture plan is included in the submittal package. The site perimeter is covered adequately, but the internal area landscaping will have to be re-strategized. The Landscape plan has been done by Lan -De -Con. They will assist as the plan is fine-tuned. (5) Wetlands and Floodplain The concept plan shows a wetland in the center of the site along with a drainage way in the southwest corner. Medina AutoMotorPlex Page 7 It appears that the concept plan has accommodated the City's minimum upland buffers around the wetland areas. The Concept Plan does not include full grading or stormwater plans. Any development proposal would ultimately be subject too relevant stormwater standards... This submittal package includes a Wetland Report and a Stormwater Study and Plan. We will be submitting this package next week to the Elm Creek Watershed District Engineers. We held a meeting with them this week, received several helpful comments, and have incorporated these into our plan. They indicated the plan cannot be reviewed further until the City has accepted the submittal. It is our understanding that the fee and Watershed District submittal will be submitted directly to the Hennepin County Engineers. (7) Staff believes that a 2nd entrance, at least for emergency purposes, should be considered for the site. - With our increased property area and increased development density, the 2nd entrance we have incorporated on the design plans supports the City's request for additional access. We have met with Hennepin County DPW and conferred on this issue. They agree with our revised ingress/egress plan. (8) Sewer/Water The applicant has not provided a utility plan along with the concept plan. The applicant will be required to extend sewer and water from the north, keeping the sewer main as deep as possible to serve the site and surrounding lands. The utility plans shall extend service to the edges of the site,.. In this submittal we are extending water and sewer into the site along the north edge. The sanitary sewer will terminate at a manhole at the mid -point between the east and west property line. The water main will be extended as directed by the City. The additional length will be paid for by the City with a credit back to the project through a reduction in the SAC/WAC fees. Additionally, we have successfully Medina AutoMotorPlex Page 8 negotiated a 40-foot easement for utility construction across the north edge of the site with Loram. This can be used for utility construction activities. It is shown on the proposed Plat. (9) Park Dedication The concept plan contemplates a subdivision and the applicant has also indicated that they will divide the garage units into a condominium plat, The City's subdivision ordinance allows the City to require up to 10% of the buildable land, an 8% cash -in -lieu fee, or some combination thereof, Staff will present the concept to the Park Commission for comment. A future trail is shown along Arrowhead Drive in the City's Trail Plan. Park dedication will likely involve the dedication of land for this trail and, potentially, construction of the trail,,. In this submittal we have directly addressed the trail adjacent to the proposed AutoMotorPlex site on Arrowhead Drive. We believe it should be on the west side of Arrowhead Drive. This will have to be addressed as the contents of the Development Agreement are considered. (10) Conditions related to large events shall be required which may include, but not be limited to, subjects such as: days/hours, parking, exterior speakers, etc. We have included in this submittal a traffic and parking analysis which addresses event management and parking issues. Additional collaboration with the City may be necessary. (1 1) Two residents spoke at the public hearing, with comments related to stormwater runoff and potential noise from the vehicles. Stormwater requirements will be reviewed upon formal application, and the applicant indicated that their experience in Chanhassen is that there is not a lot of noise. - Medina AutoMotorPlex Page 9 Within the stormwater design submittal, we have studied and prepared a design which will be acceptable to the resident referred to in the City's comments. Additionally, we have prepared a brief traffic study which demonstrates that the traffic activity is quite low compared to other sites with greater than 200,000 sf of development space. However, these potential problems need to be monitored and addressed as the operations of the facility progress. The Chanhassen AutoMotorPlex has been a good neighbor to the surrounding community. We expect the same situation to occur in Medina. General Comments on the Application -- The 25.18 acres of property shown on the Existing Conditions Survey is proposed to be subdivided into two lots. The Medina AutoMotorPlex development will be located on the northerly 19.17 acres (Lot 1). Loram will maintain ownership on the southerly 6.01 acre parcel (Lot 2). Their use of this property will continue into the future as it operates today. A fiber optics line has been extended from the north on the Loram property on a 10 foot easement adjacent to the Arrowhead Drive right of way. The proposed land plat for this land is contained in Appendix D. The Site Plan for the proposed Medina AutoMotorPlex includes 237,340 sf of commercial development spread over 12 buildings (see Appendix E). The roadway system, parking areas, building coverage and other miscellaneous hard surface areas comprise 66% of the site. The remaining 34% pervious areas are covered by landscaping, ponds, wetlands and associated pervious materials. The center piece of the site plan is the 2-acre wetland in the middle of the site. Adjacent to the wetland is the primary stormwater pond. The site will have two ingress/egress points from Arrowhead Drive. On the north and west side of the site, a security fence with gates and electronic gate controls will be constructed. Security cameras will be operational throughout the site. Two of the buildings on the site will be retail totaling 28,400 sf. These retail operations will primarily serve the owners of the office condo Medina AutoMotorPlex Page 10 parcels on the development site. Their use via the general public will be limited. A traffic study is summarized later within this narrative document. Detailed information on parking and vehicular generated traffic is contained within this traffic study. The data is empirical and based upon the operation and usage of the Chanhassen AutoMotorPlex site developed in 2008 through 2012. The Chanhassen site has 215,000 sf of commercial development containing auto condos. Of this amount, approximately 40,000 sf is retail development associated with the office condo parcels. The operation and management of the Chanhassen site is a close approximation of how the Medina site will be managed. Phasing of the Project -- Two phases are shown on the Phasing plan. In the first phase, the site utilities, grading and drainage system will be installed. Additionally, the pavement and slabs for Buildings 1, 2, and 3 will be constructed. This construction process will progress with the construction of one building at a time; however, it is market driven, so multiple construction activities could occur. A portion of the Retail Building 4 and 5 will be constructed as well. Pavement and curbs in this area will be placed and the security fencing/cameras will be installed. In the second phase, additional building slabs will be constructed, pavement and curbs installed and other appurtenances connected. In the example of the Chanhassen development, the phasing and construction process took place over approximately five years. The retail portion of that development is currently being built. Building plan approval will only be requested for Phase One following the anticipated approval of the Plat and PUD for the overall development. As the building plans are being prepared and reviewed by the City, the grading, drainage, and infrastructure construction will be initiated on the site. This work is planned for Fall, 2016. It is expected that the first building will be completed in the early summer of 2017. Permits and Approvals -- Beside the PUD, Site Plan and Plat approval from the City of Medina, the developer is pursuing permits with the Medina AutoMotorPlex Page 11 following agencies. Additionally, discussion has taken place with Engineering staff from WSB Consulting Engineers regarding details of the project. Hennepin County DPW --- This agency has jurisdiction over Arrowhead Drive and Hamel Road. The developer has met with the County staff a couple of times to review work on the County right of way including utility construction and driveway access. The County has indicated their unofficial approval of the site plan that is being proposed at this time. Two access points are provided onto Arrowhead Drive. Additionally, Sanitary Sewer and Watermain will be constructed within the Arrowhead Drive right of way to the AutoMotorPlex site. Specific permits requesting approval of construction plans for the utilities and driveways will be reviewed after the City submittal has been made. Steve Groen and Bob Byers have been the main contact agents for the County. Elm Creek Watershed District -- The subject property is in the Elm Creek Watershed District. The Wetland Delineation report and Stormwater management design have been discussed with the Hennepin County officials responsible to the City of Medina for the oversight on this Watershed area. Jim Kajuwa and Ali Durgunoglu, are the two engineers that the developer's staff have had meetings. Once the City submittal has been made on the PUD and Final Plat, the Watershed District officials will begin their review and ultimate approval. COMPATIBILITY OF THE PROJECT WITH THE SURROUNDING AREA AND THE ENVIRONMENT Compatibility with Surrounding Area -- The subject site is relatively flat and currently contains a soybean farming agricultural application. There are a few trees standing in a wetland area in the southwest corner of the site. This area will not be impacted by the project construction. Additionally, the wetlands on the site will not be negatively impacted. Grading will occur over the entire site, but the basic land topography will be similar when the project is completed. Medina AutoMotorPlex Page 12 The developer submitted a Concept plan to the Planning Commission on July 12, 2016 for their review and comments. Additionally, a similar meeting was held at the City Council on July 19, 2016. Two primary neighborhood concerns were voiced by adjacent residents at these meetings. First, a resident south of Hamel road expressed concern about the automobile traffic, specifically speeding and noise. The best way to address this concern is to review the Chanhassen project. This project was developed and constructed in the period of 2008 through 2012. It has been fully operable for several years. The traffic study that is contained within this narrative explains the traffic volume that occurs on a daily basis. The special events which occur approximately once per month, typically on a Saturday morning, are controlled by the individual auto condo owners. The primary traffic at these events will come from the Highway 55 corridor and return via that corridor. There is no reason for visitors to the site to use Hamel Road. The owners of the auto condo units form their own association and maintain a respectful, collaborative contact with each other and the surrounding neighborhood. There has not been a problem with these type of issues with the Chanhassen development. The second primary concern was brought up by the immediate neighbor to the east. This neighbor was concerned about drainage from the site. Specifically, with the 98% pervious area being changed to a 65% impervious area, there is a concern about increasing drainage problems. The developer has retained EVS, Inc to prepare a stormwater study and design that will mitigate any stormwater problems. The study and design plans are included in Appendix I of this narrative. A stormwater plan has been designed that will maintain 98% of the rainwater on the site through the use of stormwater catch basins, pipes, ponds, and the wetland system. It also contains an over -flow system that will be engaged at periods of times when back to back significant storms occur. In these cases, the water will overflow from the on -site system into an overflow pipe system that runs north and east into a larger regional wetland and stormwater ponding area. Medina AutoMotorPlex Page 13 The neighboring property to the east will not have increased stormwater flows from this proposed development project. In fact, the current run-off will be lessened and controlled to a higher degree than it is currently. The developer and his technical staff will be ready to walk the reviewers through their plan in the near future as part of the City approval process. Additionally, the City can be assured of a double review effort. The Elm Creek Watershed District has a permitting process that overlays the City process. The developer's technical staff have met with the hydrology experts and are prepared to meet their agency standards. Compatibility with the Environment -- The project will minimize environmental impacts and be compatible with the rural area that is the background to the development's location. The site's natural amenities are being enhanced with the stormwater features that are proposed. Grading will minimize cuts and fills and follow the natural contours of the existing site. At the completion of the project, there will be many more trees and improved landscaping surrounding the site and on the internal portions of the site. Lights and noise impacts from the site will be minimal and less than other commercial activities. The lighting system will be downcast and hardly visible off site. The on -site traffic is primarily shielded from the surrounding properties by the buildings and landscaping. On street parking, outside of the periods of the special monthly events, is not allowed. All automobiles are parked within the owner's garage. The site is designed to minimize off site impacts. The Chanhassen site is an example of how this site will operate. The developer encourages members of the City's review team, or the public, to visit the Chanhassen site and review it first-hand. We will facilitate any request for such a field trip and review process. Additionally, in Appendix F are two letters from community officials that complement the quality of the Chanhassen AutoMotorPlex development, completed by this same developer. Project Deviations from Code -- This development will be unique from any other development in the City of Medina. In fact, there is only one Medina AutoMotorPlex Page 14 other development like this in the upper Mid -west area. Unique developments have unique needs. The PUD approach advocated by the Developer provides the flexibility to address these unique needs while maintaining necessary land use controls. We are requesting a few considerations from the City that are unique to this project. o Security -- this project area will be fenced on the Arrowhead Drive and north perimeter. Gate access will be restricted to the general public. The site will also have multiple camera and recorders throughout the development area. Police and fire emergency service providers will be equipped with a lock box or other means of access for the two gates. O Special events -- these events will happen once per month and will involve special parking and traffic needs. These needs are discussed more thoroughly in the traffic section of the narrative. We do not plan to construct separate dedicated parking lots or traffic lanes for these events. As in the City of Chanhassen, each event will have its' own special needs. We will control parking by using off -site parking lots and shuttle service to the site. We have an agreement to use the Loram parking lot for these events when necessary. Loram parking lot offers parking for approximately 300 vehicles. Additionally, we request the allowance of using the east and west shoulders of Arrowhead Drive for event parking purposes. Shoulder parking will accommodate approximately 250 vehicles between the Loram south parking lot entrance and Hamel Road. These two uses will handle 90% of all of our special event needs. When an event goes beyond this level, we will contact Hennepin County DPW for the use of their parking lot. They have parking for nearly 400 vehicles on site. o Retail development - The retail space is primarily utilized by the auto condo owners for their individual purposes to purchase products to assist them with updates, and restoration of their classic automobiles. Additionally, there may be an Auto Museum as part of the retail space. Limited car sales and special auto showroom space may also be utilized in this space. Novelty retail space for unique items catering to the auto condo ownership is also planned. Medina AutoMotorPlex Page 15 O Garage door architecture -- It is proposed to use a special highly decorative garage door for each of the auto condo units. We would request these garage doors be looked at as meeting the 20% exterior code requirement for special materials. It is important to mention that none of the garage door units will have access to public roads; instead they will be connected to internal drive aisles that will be served by an ingress/egress point to Arrowhead Drive. The units that are impacted by this code are limited in their number on site to approximately 15% of the total length of the units. O Building Exterior Finish -- The AutoMotorPlex brand is based upon a higher standard of building site and building design than many other commercial businesses. We request the use of exterior materials similar to the existing facility in Chanhassen, MN. Our architect will be providing a series of photos, drawings, and material boards for your review. He has completed a project in the City of Chaska whereby he used a similar approach to demonstrate the building design. This material has been inserted in Appendix M for your review. The Architectural design details for the Medina AutoMotorPlex will be completed the week of August 22nd. O Park Dedication -- We have had discussions with the City of Medina staff regarding the Park dedication issue. Apparently, there is a need for a bicycle trail adjacent to Arrowhead Drive between Highway 55 and Hamel Road. One side of the discussion is to have the Medina AutoMotorPlex project construct this trail adjacent to the Arrowhead Drive right of way from the Loram south parking lot entry to Hamel Road; approximately 2700 lineal feet. We would prefer it not be connected with our development project and have three compelling reasons: (1) We have spoken with the Hennepin County DPW officials regarding the idea of using the Arrowhead Drive right of way for the trail construction, possibly as a trail and shoulder dual overlay. They have indicated, if this were to happen, they would prefer it to be on the west side of Arrowhead Drive. This would allow the trail to tie directly into an existing trail between the County entry onto Arrowhead Drive on the west side to Highway 55. In fact, Arrowhead Drive is on Hennepin County's pavement rehabilitation program for 2017. They indicated they would review the possibility of incorporating Medina AutoMotorPlex Page 16 paved shoulders into their program. Possibly this could become a signed bicycle trail between Highway 55 and Hamel Road. (2) We understand there is a residential development potential project that may develop property south of Hennepin County DPW on the west side of Arrowhead Drive. This is another reason to develop the trail on the west side of Arrowhead Drive to service these residents. The Medina AutoMotorPlex development will have zero bicyclists and very few pedestrians. (3) On the east side of Arrowhead Drive near the southerly boundary of the 19.17-acre parcel is a wetland that extends into the right of way of Arrowhead Drive and nearly to the edge of the roadway section (see the wetland information in Appendix H). The existence of this wetland will make it very difficult and costly to extend the trail on the east side of Arrowhead Drive through the AutoMotorPlex site south to Hamel Road. 0 We may request other considerations as we proceed through the development process of the City of Medina. Public Benefits of the Project -- The project has many benefits to the City of Medina that outweigh the requests made above. We have outlined four of the significant benefits. Increased real estate taxes from this fully developed project that will out value the current taxes and those from other business park projects that could be developed on this 20 acre site. Current real estate taxes for the 20 acre parcel are approximately $15,000. It is estimated that the taxes produced by the project at full build -out will increase significantly. New public infrastructure that will be valued near $1 million will be constructed as part of this improvement. A proven development that is looked at as a unique attraction to the community will be constructed in an area where it will offer a diverse development opportunity to the City of Medina's commercial development repertoire. Medina AutoMotorPlex Page 17 TRAFFIC AND EVENT MANAGEMENT STUDY This section of the narrative includes a review of the traffic, parking and event management activities of the proposed Medina AutoMotorPlex site. It is based upon empirical evidence from the Chanhassen AutoMotorPlex development. Below is a table comparing the two development projects. The Chanhassen site is 100% operational; the City of Medina is proposed: Description of Site Characteristic Chanhassen Site Medina Site Site Size 17 acres or 740,529 sf 20 acres or 871,200 sf Commercial Density 215,000 sf Auto Condo Units 146 units 237,340 sf 162 units J Retail ' Property SF Value 50,000 $40 mill sf 28,400 99999 sf Based upon these numbers and a study of the Chanhassen site with a comparison to the Medina site, the following traffic and parking numbers have been derived from empirical data from the Chanhassen site. The site plan has each building numbered is used as a basis for this table. Medina AutoMotorPlex Page 18 Medina AutoMotorPlex Traffic Impact Study Table of Proposed Density Auto Condo Building Development ** see attached site plan Density Building 40x40 ft Daily Traffic Description** Area, sf Dimensions Single Unit Generation #1 34,120 360 ft Lx 80 ft W 24 22 trips per day 160ftLx40ftW I #2 17,520 220 ft x 80 ft 14 7 trips #3 20,500 256 ft x 80 ft 16 8 trips #4 10,000 250 ft x 40 ft 8 4 trips I #5 4,000 120 ft x 40 ft 4 2 trips #6 16,000 200 ft x 80 ft 12 6 trips #7 20,000 250 ft x 80 ft 16 8 trips #8 20,000 250 ft x 80 ft 16 8 trips #9 16,000 200 ft x 80 ft 12 5 trips #10 18,000 225 ft x 80 ft 14 7 trips #11 16,800 210 ft x 80 ft 14 7 trips #12 16,000 200 ft x 80 ft 12 6 trips AutoCondo Total 208,940 162 81 trips per day Medina AutoMotorPlex Page 19 Retail Building Density Description** Area, sf #4 10,000 #5 18,400 Building Dimensions 250ftx40ft 40x40 ft Single Unit na varies na Daily Traffic Generation 2.0 per 1000 sf l 20 trips per day 3.0 per 1000 sf 55 trips per day Retail Total 28,400 38 trips per day Total Auto + Retail 237,340 Reduced by 50% because Of internal traffic moves 119 trips per day Note: Most of these trips occur in off peak periods during the week and on week -ends. Parking Information Parking facilities (Actual & # of Parking Stalls Potential) On site -- Medina AutoMotorPlex Vehicles parked on site = 1,000 grounds On site -- Auto Condos (inside garage 3) Shoulders of Arrowhead Drive Vehicles in garage = 3 x 162 units = 486 Vehicles on shoulders at 20' = 250 Loram Parking lot overflow / shuttle Parking lot = 300 vehicles Medina AutoMotorPlex Page 20 Hennepin County parking lot Parking lot = 400 vehicles Total of All Available parking Parking stalls = 2,436 vehicles (<1,000 feet) Summary of Traffic Data There are several observations that are made as a summary of the traffic data derived from the empirical evidence of the Chanhassen AutoMotorPlex. Additional concerns can be addressed by comparing these similar developments. 1. The weekday and normal traffic volumes from the fully built -out AutoMotorPlex development are minimal to the adjacent County road system. The special events that occur each month will need to be monitored for special circumstances that are unique to each. 2. Two ingress/egress points on Arrowhead Drive will be adequate for all traffic needs of the Medina development. They also will service the emergency service providers assuming readily available access conditions are maintained. 3. Parking needs under all normal circumstances are adequate on site. In fact, the Chanhassen site discourages on -site parking (outside of the garage areas) during normal hours of operation. Only guests are allowed to park on the internal streets. During these hours, no off -site parking will be needed. 4. During the special events that take place each month, parking demands will need to be thought through based upon the historical evidence of the event's impact at the Chanhassen site. With nearly 2,500 parking spaces readily available to the Medina AutoMotorPlex within 1000 feet of the site, there should not be a problem as long as the event is planned in advance. 5. It should be remembered that the traffic for the AutoMotorPlex site occurs 90% of the time outside the peak hours of the other uses in the area. Evenings, Saturday, Sundays, are the typical time when traffic movement occurs. This is off-peak and allows for a higher capacity for the AutoMotorPlex uses. Medina AutoMotorPlex Page 21 WETLAND AND STORMWATER MANAGEMENT DESIGN Included in Appendices H $ I are two separate reports. The first is the Wetland Delineation Report completed by Mark Kjolhaug Environmental Services Company. We have only included a couple of pages from the report in the appendix. The second is the Stormwater Study and Design package completed by EVS Engineering. There is considerable overlap in these studies as the delineated wetland on site that totals approximately 1.5 acres is tied into the primary stormwater pond for the site which is approximately 1.0 acre. This 2.5 acre area will be landscaped and featured as an environmental and aesthetic component of the site. Outside of the wetland area, the remainder of the 19.18-acre site will drain into and through this pond and into the wetland. An overflow pipe route has been developed to the west edge of the site, north to the north perimeter and then east on the Loram property to the existing regional wetland/drainage area. The Wetland report will follow a different approval route than this submittal package. It will be reviewed by the Elm Creek Watershed District, Mn DNR, and MnWCA. Ultimately, the TEP panel will be convened and will decide if the material in the wetland report is accurate and delineated correctly. In this submittal, because the wetland report is 78 pages long, the only items in the appendix are the summary of the wetland delineation findings for the 25.18 acre parcel, and Figure 2 from the report which is a graphic map of the wetlands on the site. The full report will be submitted to the City on an electronic flash drive. If copies are required, EVS will provide upon request. In summary, there are two wetlands that need to be delineated within the overall 25.18-acre site. Figure 2 in Appendix H depicts these two bodies of wetland area. The larger body to the north will be the focus of the Medina AutoMotorPlex stormwater system. The stormwater report and design plan, which are included in Appendix I, conforms with the Elm Creek Watershed District requirements. Once the City has accepted the development submittal, Medina AutoMotorPlex Page 22 the stormwater materials will be reviewed by the Elm Creek Watershed District Engineers. The developer's technical staff have met with these engineers and feel their stormwater submittal meets the requirements of the Watershed District. Additionally, the design and overflow route for the stormwater system has been chosen to minimize the disruption to the neighboring property to the east of the proposed 25.18-acre development site. INFRASTRUCTURE IMPROVEMENTS The infrastructure for the overall 19.18-acre site for the Medina AutoMotorPlex site will be installed during the Phase One construction project. Each of the plan sheets detailing these construction operations are within the appendix on 11x17 fold -out sheets. A brief description of each plan sheet is contained in this section of the narrative. It includes the following items: 0 Grading -- The site will be graded fairly close to the existing topography. The black dirt and poor soils will need to be removed and placed elsewhere on the site to make room for the subgrade for the building slabs and the pavement/curbs infrastructure. Additionally, the stormwater ponding areas on the site will need to be excavated. The grading plan that is being proposed is approximately 50,000 cubic yards short of dirt for the site. Once the GeoTech report is complete, this plan will be fine-tuned and this discrepancy resolved. 0 Sanitary Sewer -- The existing sanitary sewer exists on the west side of Arrowhead Drive near the south entry to the Loram parking lot. It is approximately 28 to 30 feet deep. The proposal is to extend this sanitary sewer to the south from this point to approximately the north perimeter of the proposed development site. From there, it would be jacked under the existing roadway and extended to approximately the mid -point of the site, still near the original depth. The total length of this deep sanitary sewer construction is 1,400 feet. From here, the lateral sewer pipes would be constructed through the proposed development at a lesser depth and service each of the twelve proposed Medina AutoMotorPlex Page 23 buildings. A 40-foot easement will be created within the plat for the utility construction and extended to the east edge of the proposed development site. Loram and the project's developer have agreed on this easement location which is essential in the future to allow the extension of the sanitary sewer trunk line. 0 Watermain -- The watermain will be extended to the site from approximately the same location on Arrowhead Drive, but at an eight foot depth. The City has requested an extension of the watermain through the south edge of the site at a size of 12 inches. The oversizing extension (the development only needs an 8 inch watermain for fire flow and domestic service) will be paid for by the City through a reduction (credit) in the SAC/WAC fees to the site. The specifics of the oversizing will need to be discussed as the project moves forward. Within the proposed development site, each building will be served with a water service and fire -control connection. Hydrants will be appropriately located through -out the site for firefighting purposes. 0 Streets and pavement, curbs -- These details are shown on the paving plan. Specific bituminous paving details will be completed upon completion of the Geo Tech report. There will be surmountable curbs and normal curbs at various locations within the site. The different locations of each are shown on the site plan. The street intersection radii have been studied carefully to allow fire fighting vehicles to maneuver through the site. Additionally, trailers are commonly used to transport materials and equipment through the site. Larger radii and relatively flat grades are common to avoid problems with these larger vehicles. Medina AutoMotorPlex Page 24 APPENDIX F LETTERS Medina AutoMotorPlex Page 30 el! +�► CARVER COUNTY July 8, 2016 Tom3Norkmare OfficelbOrountyKommissioner0 Carver County Government Center Human Services Building 602 East Fourth Street Chaska, MN 55318-1202 Phone: 952 361-1510 Fax: 952 361-1581 Mr. Bruno Silikoski 1750 Motorplex Court Chanhassen, MN 55317 Dear Bruno: I am strongly inclined to pen this letter of support for you and the AutoMotorPlex in Chanhassen. The AutoMotorPlex is likely the greatest thing to happen in Chanhassen since The Chanhassen Dinner Theaters, The Uof M Landscape Arboretum and perhaps even Paisley Park. I am very aware of some of the reluctance involved in the development of the MotorPlex but of course by now we know those concerns were entirely unwarranted. Your steady and professional development of this operation in Chanhassen has made it a very desirable location not only for the owners of the individual units but also the general public who enjoy the many social events on site. In your Chanhassen operation there is ample evidence of an A+ development which I know you can duplicate elsewhere. Please let me know how I can continue to assist you in your pursuits at the AutoMotorPlex and beyond. All the Best, Tom Workman Carver County Commissioner Chanhassen, MN 952-250-4924 CITY OF CHANgASSEN 7700 Market Boulevard PO Box147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax:952.227.1190 Engineering Phone: 952.22 7.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Website www.ci.chanhassen.mn.us June 23, 2016 Mr. Scott Johnson City Administrator City of Medina 2052 County Road 24 Medina, MN 55340 Re: Chanhassen Auto MotorPlex Dear Mr. Johnson: I am often asked to write letters of recommendation, be it for prospective college students or city council members seeking appointment to boards and commissions. In this case, I would like to provide what is essentially an unsolicited letter fully supporting Bruno Silikowski and his development of the Chanhassen Auto Motorplex. I appreciated his guidance and thoughtfulness throughout what ended up being a wonderful addition to the City of Chanhassen. Bruno and his team did a great job identifying the core elements that this project needed to consider, which included high -quality building materials, professional landscape plans, and an overall master plan that blended in with the natural beauty of the Bluff Creek corridor and the numerous wetlands that surrounded the site. Based on the final outcome, I believe Mr. Silikowski has the experience and potential to duplicate this project elsewhere without hesitation. He was always available and looking out for potential disruptions to surrounding neighborhoods, and kept the city updated on his progress. With that said, I would strongly recommend Mr. Silikowski as a quality developer that follows through on his promises. Sincerely, Todd Gerhardt City Manager TG:ms Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow APPENDIX L LIGHTING & SECURITY Medina AutoMotorPlex Page 36 LIGHTING AND SECURITY PLANS Lighting will be mounted on the buildings and will cover the entire site. The architecture plans will include a lighting layout and fixture types. Energy conservation LED lamps that are directed downward and shielded so they are not visible from off site will be used. The lighting will be part of the overall security plans for the development. They will be controlled with appropriate on/off daylight controlled photo sensors. Security plans for the site include fencing on the north perimeter and the west perimeter of the site. The objective is to limit the public from access to the site without passing through one of the two electronically controlled gates. These gates will control traffic from the site onto Arrowhead Drive. Security personnel and Fire Department personnel will have special access to over -ride the locks on these gates. Additionally, the site will have numerous cameras with videotaping capabilities located through -out the site mounted at various locations on the buildings. Medina AutoMotorPlex Page 37 APPENDIX M ARCHITECTURAL DETAILS & BUILDING MATERIALS Medina AutoMotorPlex Page 38 zvxakpoloTAToinv 9ZOZ 0� 1Sf1J(lb' N V\I ` `d N I a 3 IA1 )(a cpcnovviny a�{� jo @sinpallyosiv a�{1 IV cv e, 0 Fj C"9 X0 I-1 0 2p a H 9 Xaldoioruoi,1V %OM '131:19 OIO`SI 'IVIOL 962,Z Labs ZEOb S8000 20 d`J %S '1.1"6S 9EL SMOQNIES %69 'Ld'aS ZZS9 `JNIQIS %6 '.1..3'a$ Met SNO.LS N-8 o W-8 l-8 ivy{-8 ,8b Z£ ,0£ 9-8 3-8 3-8 ,08 4-8 f-8 0-8 ,06 a awai ne - NVId a9109d k s=� 8 mall. - 9011V363 .19 3115 0 I✓�INI 1-8 9-8 H-8 V-8 ,08 �0 111 Malan Loran an Ma Inoxxx xxxxxxxo 0. 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