HomeMy Public PortalAbout11.04.2015 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Wednesday, November 4, 2015
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the October 20, 2015 Special Council Meeting
B. Minutes of the October 20, 2015 Regular Council Meeting
V. CONSENT AGENDA
A. Approve Monthly Siren Maintenance Contract Renewal with Embedded Systems, Inc.
B. Approve 2016 Engagement Letter with BerganKDV
C. Approve 2016 Rates with Kennedy & Graven Chartered
D. Approve 2016 Rates with WSB & Associates, Inc.
E. Approve 2016 Rates with Tallen and Baertschi
F. Appoint Joshua McKinley to Police Officer Position
G. Resolution Requesting Conveyance of Tax -Forfeited Land
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. OLD BUSINESS
A. Ordinance Regarding Exterior Building Materials in the Rural Commercial and Business Holding
Districts; Amending Chapter 8 of the City Code
1. Resolution Authorizing Publication of the Ordinance by Title and Summary
B. Medina Mini Storage Expansion
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Posted 10/30/2015 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: October 29, 2015
DATE OF MEETING: November 4, 2015
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Monthly Siren Maintenance Contract Renewal with Embedded Systems, Inc. -
The attached agreement with Embedded Systems, Inc. renews the tornado siren
maintenance agreement for 2016. Staff recommends approval.
See attached agreement.
B. Approve 2016 Engagement Letter with BerganKDV — The attached agreement approves
the continuation of a working relationship with financial consultant Joe Rigdon of
BerganKDV. The primary change proposed in the 2016 letter of engagement is moving
to an hourly rate vs. a set monthly rate (currently under the 2015 contract). This rate
change will provide Finance with more flexibility. Staff recommends approval.
See attached agreement.
C. Approve 2016 Rates with Kennedy & Graven — The attached agreement approves
changing the monthly legal retainer from $1,000 to $1,250. The retainer was last
increased in 2013. Staff recommends approval.
See attached rates.
D. Approve 2016 Rates with WSB — The attached agreement approves a rate increase of
approximately 2.66% on average based on the overall rate table for engineering. Staff
recommends approval.
See attached rates.
E. Approve 2016 Rates with Tallen and Baertschi — Staff recommends approval of the
attached agreement for 2016 Prosecution Rates. Mr. Tallen is proposing a 3% increase
effective January 1, 2016. The prosecuting attorney rate would be $133.50 per hour and
the legal assistant rate would be $75.00 per hour.
See attached rates.
F. Appoint Joshua McKinley to Police Officer Position — Based on the final scoring of
applicants, committee interviews, and background/reference checks, I am recommending
the appointment of Joshua McKinley to the position of police officer. Mr. McKinley has
verbally accepted the position with a proposed starting date of November 16, 2015,
contingent on City Council approval. Staff recommends approval.
See attached memo.
G. Resolution Requesting Conveyance of Tax -Forfeited Land — Staff recommends approval
of the resolution requesting conveyance of tax -forfeited land. The property is located at
the intersection of Cottonwood Trail and County Road 24. Part of the property is under a
portion of Cottonwood Trail and the remaining land is adjacent to the existing right-of-
way.
See attached resolution.
VII. OLD BUSINESS
A. Ordinance Regarding Exterior Building Materials in the Rural Commercial and Business
Holding Districts; Amending Chapter 8 of the City Code — In conjunction with the site
plan review application from Jeff Pederson of Highway 55 Rental Portable Storage,
LLC., has requested that the City consider amending the zoning code in order to allow
fiber cement board (commonly called "hardiboard") as a primary exterior building
material. The item was discussed at the October 20th Council Meeting and Staff has
amended the language based on the City Council discussion.
See attached ordinance and resolution.
Potential Motion #1: Adopt Ordinance Regarding Exterior Building Materials in
the Rural Commercial and Business Holding Districts; Amending Chapter 8 of
the City Code
Potential Motion #2: Adopt Resolution Authorizing Publication of the Ordinance
by Title and Summary.
B. Medina Mini Storage Expansion — Jeff Pederson, on behalf of Highway 55 Rental
Portable Storage LLC, has made an application for a site plan review to allow the
construction of three new mini storage buildings on a 17.9 acre site located north of
Highway 55 and east of Rolling Hills Road (4790 Rolling Hills Road). The subject
property is presently occupied by a single mini storage building.
See attached staff report.
Potential Motion: Move to direct staff to prepare a resolution approving the Site
Plan Review subject to the conditions recommended by the Planning Commission.
2
XII. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 003373E-003388E for $53,112.65,
order check numbers 043523-043576 for $136,928.60 and payroll EFT 506724-506748 for
$45,114.97
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
3
MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF
OCTOBER 20, 2015
The City Council of Medina, Minnesota met in special session on October 20, 2015 at
6:00 p.m. at the Medina City Ha11, 2052 County Road 24, Medina, MN.
I. Ca11 to Order
Members present: Anderson, Cousineau, Martin, Pederson, Mitchell
Members absent:
Also present: City Administrator Scott Johnson, City Planner Dusty Finke,
Public Works Director Steve Scherer, Finance Director Erin Barnhart, Assistant to City
Administrator Jodi Gallup, and Public Safety Director Ed Belland.
II. Benefits Discussion
Yvonne Johnson, Area Vice President, Employee Benefits for Gallagher Benefit
Services, Inc., provided a presentation on future benefit options for the City of Medina.
The City Council reviewed the information with Mrs. Johnson and requested further
information on benefit options for 2017.
Adjournment
Mitchell closed the meeting at 6. 54 p.m.
Bob Mitchell, Mayor
Attest:
Scott Johnson, City Administrator -Clerk
Medina City Council Special Meeting Minutes 1
October 20, 2015
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 20, 2015
4
5 The City Council of Medina, Minnesota met in regular session on October 20, 2015 at
6 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
11
12 Members absent: None.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Tom Kellogg, City Planner Dusty Finke, Planning Consultant Nate Sparks, Public Works
16 Director Steve Scherer, Chief of Police Ed Belland, and Recording Secretary Amanda
17 Staple.
18
19 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
20
21 III. ADDITIONS TO THE AGENDA (7:01 p.m.)
22 The agenda was approved as presented.
23
24 IV. APPROVAL OF MINUTES (7:01 p.m.)
25
26 A. Approval of the October 6, 2015 Regular City Council Meeting Minutes
27 It was noted on page four, line 31, it should state, "Anderson asked about the quality..."
28
29 Moved by Anderson, seconded by Pederson, to approve the October 6, 2015 regular
30 City Council meeting minutes as amended. Motion passed unanimously.
31
32 B. Approval of the October 15, 2015 Special City Council Meeting Minutes
33 Moved by Pederson, seconded by Anderson, to approve the October 15, 2015 special
34 City Council meeting minutes as presented. Motion passed unanimously.
35
36 V. CONSENT AGENDA (7:034p.m.)
37
38 A. Resolution No. 2015-87 Approving Conditional Use Permit for 3 Rivers
39 Church at 52 Hamel Road
40 B. Resolution No. 2015-88 Certifying Delinquent Storm Water Utility Charges
41 to the Hennepin County Auditor for Collection in 2016
42 C. Resolution No. 2015-89 Certifying Delinquent Utility Charges to the
43 Hennepin County Auditor for Collection in 2016
44 D. Resolution No. 2015-90 Certifying Delinquent City Charges for Services to
45 the Hennepin County Auditor for Collection in 2016
46 E. Ordinance No. 589 Amending the Medina city Code, Ordinance No. 547
47 Granting a Cable Communications Franchise to Mediacom Minnesota, LLC
48 F. Resolution No. 2015-91 Authorizing Publication of the Ordinance Amending
49 the Medina City Code, Ordinance No. 547 Granting a Cable
50 Communications Franchise to Mediacom Minnesota, LLC by Title and
51 Summary
Medina City Council Meeting Minutes 1
October 20, 2015
1 G. Resolution No. 2015-92 Regarding the Administration of the Minnesota
2 Wetland Conservation Act
3 H. Approve Final Pay Request to Sunram Construction for Fields of Medina
4 Park Development
5 Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion
6 passed unanimously.
7
8 VI. COMMENTS (7:05 p.m.)
9
10 A. Comments from Citizens on Items not on the Agenda
11 There were none.
12
13 B. Park Commission
14 Scherer reported that the Park Commission canceled their meeting the following night
15 due to lack of items to consider. He stated that public works staff has been preparing for
16 winter.
17
18 C. Planning Commission
19 Planning Commissioner Albers reported that the Planning Commission met the previous
20 week to consider an Ordinance amendment request regarding building materials for the
21 rural business holding and rural commercial holding district, noting that the Commission
22 recommended approval with an added condition. He stated that the Commission also
23 considered a request from Highway 55 Mini Storage and reported that the Commission
24 recommended approval of that item as well.
25
26 VII. PRESENTATIONS
27
28 A. Elizabeth Weir — Minnehaha Creek Watershed District and Elm Creek
29 Watershed District Updates (7:08 p.m.)
30 Elizabeth Weir stated that she represents the City for the Minnehaha Creek Watershed
31 District and provided an update on the activity of the last meeting. She stated that Lake
32 Minnetonka was discussed and the water quality is improving slowly due to best
33 management practices (BMPs). She stated that trends showing increased chloride and
34 phosphorus levels were also discussed. She noted that the city of Mound submitted a
35 cost -share request for a road project and advised that the proposal will significantly
36 decrease phosphorus and the cost -share request was willfully approved. She
37 encouraged the City to submit cost -share proposals as well.
38
39 She stated that Board of Water and Soil Resources (BWSR) has accepted the Third
40 Generation Plan of the Elm Creek Watershed and noted that local municipalities have
41 two years to update their plans into compliance. She highlighted some of the recently
42 enacted changes. She reported that Hennepin County has acquired mapping/imaging
43 tools, which are available for use by cities and watersheds. She advised of an available
44 grant and noted that she did provide an application to Johnson.
45
46 Pederson stated that there had been conversations in the past about the Minnehaha
47 Creek Watershed having some problems and wondered if Weir feels that the problems
48 have gotten better or worse.
49
Medina City Council Meeting Minutes 2
October 20, 2015
1 Weir stated that she met the new Administrator who seems very capable and noted that
2 the staff is also top notch. She believed that the Board is working well together and that
3 the staff has a new confidence.
4
5 VIII. NEW BUSINESS
6
7 A. Highway 55 Mini Storage Ordinance Amendment (7:14 p.m.)
8 Pederson recused himself from the discussion.
9
10 Sparks stated that an Ordinance amendment request has been submitted by Highway
11 55 Mini Storage to change the building materials requirements for the rural business
12 holding (RBH) district, which is closely aligned with the rural commercial holding (RCH)
13 district, and therefore the amendment is proposed for both districts. He stated that the
14 request is proposing to allow for cement fiber board siding as a primary building material
15 in the RBH and RCH districts, noting that the maximum percentage of use for primary
16 building materials is 80 percent. He reviewed the current specifications for building
17 materials and stated that this material is common in appearance to residential style
18 building materials but it is non-combustible and therefore can be used in a commercial or
19 business setting. He noted that the material has a lifespan of 50 years, but could require
20 more maintenance than the other allowable primary building materials. He stated that it
21 is becoming more common to allow this type of building material into the commercial and
22 business districts. He noted that the Goddard School and Golf Course recently received
23 approval through PUD to use cement fiber board siding. He stated that the Planning
24 Commission recommended approval and explained that the Commission had concern
25 with the use of large panels and therefore recommended the specific language which
26 limits the use of the material to be "commercial grade cement fiber board lap siding".
27
28 Martin asked and received confirmation that the color of the materials would be limited to
29 earth tones. She referenced the zoning map and noted that the properties within those
30 zoning districts are adjacent to residential areas and therefore believed that the use of
31 the material would be appropriate as it would assist in making a nice transition. She
32 referenced an area north of Highway 55, between Mohawk and Willow, and was unsure
33 whether or not the use of that material would be appropriate in that location.
34
35 Finke stated that those areas are in the holding district but because of the availability of
36 sewer and water those properties would develop into the commercial highway district
37 and therefore this change would not apply to those properties.
38
39 Mitchell stated that he did some research and found that installation is important for this
40 type of material. He noted that there is a competing product, smart board, which is also
41 available.
42
43 Cousineau asked if the size of the building would play a factor, noting that in the
44 instance of the Golf Course the size of the building was a factor.
45
46 Sparks confirmed that size would not be an issue for this zoning district.
47
48 Finke stated that the Council could incorporate a limitation on the building size, should
49 that be desired. He provided an example that perhaps a 5,000 or 10,000 square foot
50 building is allowed to use this material as a primary building material but perhaps a
Medina City Council Meeting Minutes 3
October 20, 2015
1 40,000 square foot building would not be allowed to use the material as a primary
2 building material.
3
4 Mitchell suggested using 15,000 square feet as the maximum allowed size building to
5 use this material as a primary building material.
6
7 Finke stated that staff can complete more research and provide examples of other
8 buildings to provide an aspect of scale.
9
10 Martin agreed that perhaps a limitation in size would make sense. She suggested the
11 additional language in Subdivision B "provided that in buildings containing 12,000 square
12 feet or less commercial..."
13
14 Cousineau stated that she would be agreeable to 12,000 square feet and received the
15 consensus of the Council to place a maximum building size of 12,000 square feet.
16
17 Sparks stated that because of the additional amendment to Subdivision 2B an
18 amendment would also need to be made to Section C and therefore perhaps it would be
19 best to direct staff to make the amendment and the item could be brought back on the
20 Consent Agenda at the next meeting for approval.
21
22 1. Ordinance Regarding Exterior Building Materials in the Rural
23 Commercial and Business Holding Districts; Amending Chapter 8 of
24 the City Code
25 Moved by Martin, seconded by Cousineau, to direct staff prepare a revised Ordinance
26 regarding exterior building materials in the rural commercial and business holding
27 district; amending Chapter 8 of the City Code. Motion passed unanimously.
28
29 Pederson rejoined the Council.
30
31 IX. OLD BUSINESS
32
33 A. Sioux Drive Turn Lane Improvement Project (7:36 p.m.)
34 Kellogg briefly reviewed the Feasibility Report for the Sioux Drive turn lane improvement
35 project and highlighted the proposed project area. He reviewed the proposed cost
36 estimate and the preliminary project schedule, noting that the final design would be
37 completed by January 2016 and would then come back before the Council for approval
38 of the plans and specification and authorization to advertise for bids. He estimated that
39 the construction would begin in May or June of 2016. He stated that the next step in the
40 process would be for the Council to receive the Feasibility Report, order the
41 improvement project and authorize preparation of the plans.
42
43 Moved by Martin, seconded by Anderson, to adopt Resolution No. 2015-93 Receiving
44 the Feasibility Report, Ordering of Improvement, and Authorize Preparation of Plans.
45 Motion passed unanimously.
46
47 B. Comprehensive Plan Steering Committee (7:41 p.m.)
48 Anderson and Martin recused themselves from the discussion.
49
50 Johnson stated that ten applications were received for the Comprehensive Plan Steering
51 Committee by the October 10th deadline. He advised that Mayor Mitchell, City Planner
Medina City Council Meeting Minutes 4
October 20, 2015
1 Dusty Finke, and him reviewed the applications based on certain criteria such as
2 experience and geographic location, and ultimately recommended seven applicants.
3
4 Mitchell explained the purpose for selecting a smaller group rather than a larger group.
5 He noted that there were very qualified people that applied that were not selected and
6 encouraged those people to take part in the public meetings.
7
8 Pederson stated that he was impressed with the quality of applications received.
9
10 Cousineau asked if a Chair should be selected and stated that any of the recommended
11 applicants would be great at the position. She stated that she would prefer a
12 Councilmember Chair the Committee because of their familiarity with the matter. She
13 recommended Martin Chair the Committee.
14
15 Moved by Cousineau, seconded by Pederson, to appoint Todd Albers, John Anderson,
16 Robert Franklin, Steve Lee, Kathleen Martin, Victoria Reid, and Fernando Vivanco to the
17 Comprehensive Plan Steering Committee and designate Kathleen Martin as the Chair of
18 the Committee. Motion passed unanimously.
19
20 Anderson and Martin rejoined the Council.
21
22 X. CITY ADMINISTRATOR REPORT (7:46 p.m.)
23 Johnson stated that staff is proposing a concurrent meeting with the Planning
24 Commission on December 1st at 6:00 p.m. prior to the regular Council meeting in order
25 to further discuss the Comprehensive Plan.
26
27 Martin stated that she may not be able to attend the kick-off meeting on November 9th as
28 her airplane is scheduled to land at 6:00 p.m. that night.
29
30 Finke stated that is not a regular meeting of the Steering Committee and therefore that
31 will be fine.
32
33 XI. MAYOR & CITY COUNCIL REPORTS (7:48 p.m.)
34 Mitchell stated that the City received a memorandum from Ray McCoy stating that his
35 work was done and the Hamel and Loretto Fire Departments did not want to merge
36 together but were working cooperatively. He stated that since that time Ray McCoy was
37 brought back into discussions with the fire departments at the City's request. He stated
38 that there is no action requested by the Council at this time but believed that it was in the
39 best interest of the Council for Ray McCoy to continue to be the middle voice with the
40 fire organizations. He asked that the Council allow Ray McCoy to continue to do his
41 work as he did not think it would be productive for himself or another member of the
42 Council to intervene. He stated that on October 28th there is a meeting with the Long
43 Lake Fire Department to consider a grant application. He stated that in regarding to the
44 October 28th meeting, he will not be able to attend as he will be out of town, but
45 recommended that Pederson, Johnson and Belland attend the meeting to represent the
46 interest of Medina.
47
48 Anderson stated that he has confidence in Pederson, Johnson and Belland to represent
49 Medina at that meeting and confirmed the consensus of the Council.
50
Medina City Council Meeting Minutes 5
October 20, 2015
1 Finke stated that the visioning session for the Comprehensive Plan will take place on
2 Monday, November 9th at 6:30 p.m.
3
4 XII. APPROVAL TO PAY THE BILLS (7:55 p.m.)
5 Moved by Anderson, seconded by Martin, to approve the bills, EFT 003350E-003372E
6 for $46,924.67, order check numbers 043457-043522 for $791,181.16, and payroll EFT
7 506694-506723 for $45,234.17. Motion passed unanimously.
8
9 XIII. CLOSED SESSION: CITY ADMINISTRATOR ANNUAL PERFORMANCE
10 REVIEW
1 1 Moved by Martin, seconded by Cousineau, to adjourn the meeting to closed session to
12 discuss the City Administrator annual performance review at 7:55 p.m. Motion passed
13 unanimously.
14
15 The meeting returned to open session at 8:55 p.m.
16
17 XIV. ADJOURN
18 Moved by Anderson, seconded by Martin, to adjourn the meeting at 8:56 p.m. Motion
19 passed unanimously.
20
21
22
23
24
25
26
27
28 Bob Mitchell, Mayor
29 Attest:
30
31
32 Scott Johnson, City Administrator
Medina City Council Meeting Minutes 6
October 20, 2015
Eintcictcl
Tel. (763) 757-3696 11931 Hwy 65 NE, Minneapolis, MN 55434 Fax: (763) 767-2817
www.embedsys.com jburgett@embedsys.com
Contract Renewal
October 15, 2015
City of Medina
Ed Belland
2052 Cty. Road 24
Hamel, MN 55340
We are at the end of another tornado season. Embedded Systems, Inc. has provided our best service
toward maintaining the tornado sirens for your city for the past several years. We would be very pleased
to continue to provide Tornado Siren Maintenance for your city.
The Monthly Siren Maintenance Fee for 2016 will be $43.93 per siren, per month.
The decoder batteries for your city are scheduled to be replaced in 2017 for preventive maintenance.
Battery replacement will occur once every 2 years for Hennepin and Ramsey County and once every
three years for Anoka County for all units maintained by Embedded Systems under the original
maintenance agreement, including those batteries which may have been replaced since the last scheduled
replacement because of failure.
We are asking that you please sign and return this contract renewal to us before November 16th, 2015 to
enable us to continue to provide our best service through the end of 2016. Feel free to fax the signed
contract renewal to (763) 767-2817 or email it to iburgettAembedsys.com.
Thank you for your business and we look forward to servicing your needs through the next year. If you
have any questions feel free to contact me directly.
Thank you,
Julie Burgett
Embedded Systems, Inc.
Contract terms accepted:
Signature Date
Phone
Email
For continuation of services through the end of the year 2016
Tornado Sirens
Master List
Siren #
Location
Medina
1
170 County Road 24
2
2522 Bobolink
3
2985 Lakeshore Ave.
4
92 Hamel Road
5
620 Shawnee Woods Dr
6
1800 Prairie Drive
Updated 10/6/2015
Agenda Item # 5 B
MEMORANDUM
TO: City Council, through Administrator Scott Johnson
FROM: Erin Barnhart, Finance Director
DATE: October 21, 2015
SUBJ: 2016 Contract Renewal with Financial Consultants BerganKDV
The Finance Department is requesting continuation of a working relationship with financial
consultant Joe Rigdon of BerganKDV.
The primary change proposed in the 2016 letter of engagement is moving to an hourly rate vs. a
set monthly rate as in the 2015 contract. This change gives more flexibility and use as needed.
Mr. Rigdon continues to provide valued and essential advice and training to the Finance
Department as well as vast experience in debt service management.
Staff Recommendation:
Approve the attached 2016 letter of engagement.
C; berganKDV
October 16, 2015
Mayor and City Council
City of Medina
2052 County Road 24
Medina, MN 55340
This letter is to confirm our understanding of the services we are to provide to the City of
Medina from January 1, 2016 through December 31, 2016. The City of Medina has
previously contracted for various hours of finance, accounting and consulting services with
BerganKDV (formerly KDV). The purpose of this letter is to revise the engagement for
ongoing services.
We are proposing one or more of (but not limited to) the following consulting services:
A. Finance and accounting services
B. Other services as requested
You agree that it is appropriate to limit the liability of BerganKDV, Ltd. its shareholders,
directors, officers, employees and agents and that this limitation of remedies provision is
governed by the laws of Minnesota, without giving effect to choice of law principles.
You further agree that you will not hold us liable for any claim, cost or damage, whether
based on warranty, tort, contract or other law, arising from or related to this agreement,
the services provided under this agreement, the work product, or for any plans, actions or
results of this engagement, except to the extent authorizedby this agreement. In no event
shall we be liable to you for any indirect, special, incidental, consequential, punitive or
exemplary damages, or for loss of profits or loss of goodwill, costs or attorney's fees.
The exclusive remedy available to you shall be the right to pursue claims for actual damages
that are directly caused by acts or omissions that are breaches by us of our duties under this
agreement.
BerganKDV, Led.
Cedar Falls
602 Main Street
Suite 100
P.O. Box 489
Cedar Falls, IA
50613-0026
T 319.268.1715
F 319.268.1720
Cedar Rapids
27201st Avenue NE
Suite 300
P.O. Box 10200
Cedar Rapids, lA
52402-020D
T 319.294.8000
F 319.294.9063
Loralvllle
2530 Corridor Way
Suite 301
P.O. Box 5267
CoraNile,IA
52241.0267
T 319.248.0367
F 319.248.0582
Des Moines
9207 Northpark CNN.
Johnston. IA
50131-2933
T 515.727.5700
F 515.727.5800
Mlnneapolls
3800 American Blvd'
Suite 1D00
Bloomington, MN
55431-442D
T 952.563.6800
F 952.563.6801
[,Claud
220 Park Avenue S
P.O. Box 1304
St. Cloud, MN
56302-3713
T 320.251.7010
F 320.251.1784
Waterloo
100 East Park Avenue
Suite 300
P.O. Box 2100
Waterloo, IA
50704-2100
T 319.234.6885
F 319.234.6287
hergankdv.cem
The City of Medina agrees to perform the following functions in connection with this
engagement:
• Make all management decisions and perform all management functions
• Designate a competent individual to oversee the services
2
C: berganKDV
• Evaluate the adequacy and results of the services performed
• Accept responsibility for the results of the services
• Establish and maintain internal controls, including monitoring ongoing activities
Our charges for services, including travel and out-of-pocket expenses, will be billed as the
work progresses on a monthly basis. Payments for our services are due upon receipt of our
billing. These services will be billed at the rate of $150 per hour. When, and if, our hours or
billings approach estimated amounts, we will discuss the progress of the above consulting
services with you. We will also provide the City with progress reports on objectives
accomplished on an "as requested" basis.
Should our relationship terminate before our engagement is completed, you will be billed
for services to the date of termination. All bills are payable upon receipt. A service charge of
1% per month, which is an annual rate of 12%, will be added to all accounts unpaid 30 days
after billing date. If collection action is necessary, expenses and reasonable attorney's fees
will be added to the amount due.
Any disputes between us that arise under this agreement, or for a breach of this agreement,
or that arise out of any other services performed by us for you, must be submitted to non-
binding mediation before either of us can start a lawsuit against the other. To conduct
mediation, each of us shall designate a representative with authority to fully resolve any
and all disputes, and those representatives shall meet and attempt to negotiate a resolution
of the dispute. If that effort fails, then a competent and impartial third party acceptable to
each side shall be appointed to hold and conduct a non -binding mediation proceeding. You
and we will equally share in the expenses of the mediator and each of us will pay for our
own attorneys' fees, if any. No lawsuit or legal process shall be commenced until at least
sixty (60) days after the mediator's first meeting with the parties.
The nature of our engagement makes it inherently difficult, with the passage of time, to
present evidence in a lawsuit that fully and fairly establishes the facts underlying any
dispute that may arise between us. We both agree that notwithstanding any statute of
limitation that might otherwise apply to a claim or dispute, including one arising out of this
agreement or the services performed under this agreement, or for breach of contract, fraud
or misrepresentation, a lawsuit must be commenced within twenty-four (24) months after
the date of our report. This twenty-four (24) month period applies and starts to run on the
date of each report, even if we continue to perform services in later periods and even if you
or we have not become aware of the existence of a claim or the basis for a possible claim. In
the event that a claim or dispute is not asserted at least sixty (60) days before the expiration
of this twenty-four (24) month period, then the period of limitation shall be extended by
sixty (60) days, to allow the parties to conduct non -binding mediation.
3
(: berganKDV
We appreciate the opportunity to be of service to the City of Medina and believe this letter
accurately summarizes the significant terms of our engagement. If you have any questions,
please let us know. If you agree with the terms of our engagement as described in this
letter, please sign the enclosed copy and return it to us. At any time, please feel free to
contact Steve Wischmann at 320-650-0217 or Joe Rigdon at 952-563-6868.
Sincerely,
Ste- (,,,O)-(1.
Steven Wischmann
Certified Public Accountant
Joe Rigdon
Certified Public Accountant
RESPONSE:
This letter correctly sets forth the understanding of the City of Medina, Minnesota.
By:
Title:
Date:
RESPONSE:
This letter correctly sets forth the understanding of the City of Medina, Minnesota.
By:
Title:
Date:
4
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Saint Paul
St. Cloud
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
RONALD H. BATTY
Attorney at Law
Direct Dial (612) 337-9262
Email: rbattyCkennedy-graven.com
October 26, 2015
Mr. Scott T. Johnson
City Administrator
City of Medina
2052 County Road 24
Medina, MN 55340
Re: 2016 Legal Rates
Dear Scott:
I propose that the monthly retainer be increased next year from $1,000 to $1,250. The retainer
covers two monthly city council meetings and two staff meetings, regardless of length. The
retainer was last increased in 2013 from $750 to $1,000. The effective rate for legal work billed
to the retainer to date in 2015 is $91.60. Even with the requested increase to $1,250 the effective
rate would have been $114.50.
There will be no increases in the hourly rates for reimbursable or non -reimbursable work for
2016. All costs and disbursements will continue to be billed at cost and with no added margins.
It has been a pleasure to work with the city council and staff during 2015, my 29th year as city
attorney. I look forward to a successful 2016.
Ronald H. Batty
RHB:peb
470143v1 ME230-1A
WSB 2016 Rate Schedule
& Assmcivres. I
Billing Rate/Hour
Principal
Associate / Senior Project Manager
Project Manager
Project Engineer
Graduate Engineer
Sr Landscape Architect / Sr Planner / Sr GIS Specialist
Landscape Architect / Planner / GIS Specialist
Engineering Specialist / Senior Environmental Scientist
Engineering Technician / Environmental Scientist
Construction Observer
Coring Crew
One -Person Crew
Two -Person Crew
Survey Crew
One -Person Crew
Two -Person Crew
Three -Person Crew
Underwater Inspection Dive Team
Office Technician
$153
$1331 $1431 $153
$1171 $1231 $129
$991 $1071 $1171 $1231 $129
$781 $831 $891 $94
$1061 $1141 $1221 $1301 $138
$651 $721 $791 $861 $961 $102
$881 $951 $1011 $1081 $1171 $126
$511 $581 $651 $721 $771 $83
$87
$93
$98
$1041 $110
$160
$235
$130
$160
$180
$460
$411 $631 $731 $83
Costs associated with word processing, cell phones, reproduction of common correspondence and mailing
are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be
charged separately if specifically outlined by contract.
Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee,
delivery cost, etc.
Rate Schedule is adjusted annually.
Multiple rates illustrate the varying levels of experience within each category.
■ ■
■ ■
Engineering ■ Planning ■ Environmental ■ Construction
wsbeng.com
TALLEN and BAERTSCHI
Attorneys at Law
920 Second Avenue South
Suite 1540
MINNEAPOLIS, MN 55402-2224
STEVEN M. TALLEN PAUL D. BAERTSCHI
FACSIMILE (612) 349-3995
TELEPHONE (612) 349-3900
October 21, 2015
Mr. Scott Johnson
City Administrator
City of Medina
2052 County Road 24
Medina, MN 55340
Re: Calendar Year 2016 Prosecution Rates
Dear Mr. Johnson:
I am writing to amend my proposal for prosecution services as laid out in my letter of
October 8, 2015. Shortly after I mailed the letter, the federal government came out with new
cost -of -living increase numbers, lowering the projected cost -of -living increase from 2% to 1%
from January 1 through the end of 2015. Therefore, I am decreasing my proposal from 4% to a
3% increase in fees effective January 1, 2016. That would bring the attorney rate to $133.50 per
hour and the legal assistant rate to $75 per hour. All other terms and conditions would remain
the same.
Sincerely,
ven M. Tallen
Medina Prosecuting Attorney
SMT/mw
cc: Chief Ed Belland
Agenda Item # 5F
MEMORANDUM
TO: Medina City Council
FROM: Chief Ed Belland and HR Representative Jodi Gallup
DATE OF REPORT: October 28, 2015
DATE OF MEETING: November 4, 2015
SUBJECT: Police Officer Appointment
General Background
With the resignation of Officer John Vinck, the City Council authorized staff to post and
conduct a hiring process to fill the open Police Officer position at the August 5, 2015
City Council meeting. Based on the final scoring of applicants, committee interviews,
and background/reference checks, we are recommending the appointment of Joshua
McKinley to the position of police officer. Mr. McKinley has verbally accepted the
position with a starting date of November 16, 2015, contingent on City Council approval.
Appointee Background
Mr. McKinley has been a licensed police officer with the City of Buffalo for the past five
years. Prior to his employment with the City of Buffalo, he served as a community
service officer with the City of Medina for two years.
Mr. McKinley's references were all able to attest to his hard work, dependability, and his
professionalism.
The entire department is excited about the opportunity to have Mr. McKinley join our
team. The Police Department has confidence in his leadership, communication, and
problem solving skills in law enforcement.
Selection Process
• The City Council approved the job description and directed staff to recruit for a
full-time Police Officer position on August 5, 2015.
• Advertisements for the position were published through the League of Minnesota
Cities, POST website, and the City Website.
• 54 applications were received, reviewed and scored on August 24, 2015 by
Assistant to City Administrator Jodi Gallup, Police Sergeant Jason Nelson, and
Police Administrative Assistant Cec Vieau.
• The top 30 applicants were invited to an initial "Meet and greet" oral interview
and written test on September 9th, but 21 candidates showed up. The oral
interview was conducted with Chief Belland, Sergeant Nelson, Administrative
Assistant Vieau and Assistant to City Administrator Gallup.
• The top 11 candidates (combined test and oral interview scores) were invited back
for an interview with five of our police officers on September 15th. The officers
scored the candidates and recommended the top four return for a third interview.
1
" T h e t o p f o u r f i n a l i s t s i n t e r v i e w e d w i t h C o u n c i l m e m b e r P e d e r s o n , C o u n c i l
m e m b e r C o u s i n e a u , O r o n o P o l i c e C h i e f F a r n i o k , F i n a n c e D i r e c t o r B a r n h a r t , a n d
S e r g e a n t N e l s o n . F r o m t h e r e t w o f i n a l i s t s w e r e s e l e c t e d .
" C h i e f B e l l a n d c o n d u c t e d a C h i e f s i n t e r v i e w w i t h t h e t w o f i n a l i s t s a n d
r e c o m m e n d e d J o s h u a M c K i n l e y a s t h e t o p c a n d i d a t e . T h e t h r e e o t h e r f i n a l i s t s
h a v e b e e n p u t o n a n e l i g i b i l i t y l i s t i n t h e e v e n t w e h a v e a n o p e n i n g w i t h i n t h e n e x t
y e a r .
" T h e M e d i n a P o l i c e D e p a r t m e n t c o n d u c t e d a n e x t e n s i v e b a c k g r o u n d c h e c k o n M r .
M c K i n l e y , w h i c h h e p a s s e d . M r . M c K i n l e y a l s o c o m p l e t e d t h e p h y s i c a l a n d
p s y c h o l o g i c a l e x a m s w h i c h h e a l s o p a s s e d .
" C h i e f B e l l a n d o f f e r e d t h e p o s i t i o n t o M r . M c K i n l e y o n O c t o b e r 2 9 , 2 0 1 5 a n d h e
v e r b a l l y a c c e p t e d t h a t s a m e d a y . H i s s t a r t i n g d a t e w i l l b e N o v e m b e r 1 6 , 2 0 1 5 ,
w i t h a n h o u r l y w a g e ( n o n - e x e m p t ) o f $ 2 8 . 8 6 / h r . , v a c a t i o n t o b e g i n a c c r u i n g a t 1 0
d a y s p e r y e a r w i t h o n e p e r s o n a l f l o a t i n g h o l i d a y , a n d o t h e r b e n e f i t s t o b e a t t h e
s a m e r a t e a s o t h e r u n i o n e m p l o y e e s , i n a c c o r d a n c e w i t h t h e C i t y P e r s o n n e l
P o l i c i e s . F o l l o w i n g a o n e y e a r p r o b a t i o n a r y p e r i o d , M r . M c K i n l e y ' s p e r f o r m a n c e
w i l l b e r e v i e w e d , w i t h a p o s i t i v e r e v i e w M r . M c K i n l e y w i l l b e c o m e a n o n -
p r o b a t i o n a r y e m p l o y e e a n d m o v e t o p a y S T E P 4 i n t h e u n i o n c o n t r a c t o n J a n u a r y
1 , 2 0 1 7 . M r . M c K i n l e y h a s b e e n n o t i f i e d t h a t o u r r e c o m m e n d a t i o n i s c o n t i n g e n t
u p o n C i t y C o u n c i l a p p r o v a l .
R e c o m m e n d a t i o n
W e r e c o m m e n d t h e a p p o i n t m e n t o f J o s h u a M c K i n l e y t o t h e p o s i t i o n o f f u l l - t i m e
P o l i c e O f f i c e r , e f f e c t i v e N o v e m b e r 1 6 , 2 0 1 5 , w i t h a n h o u r l y w a g e ( n o n - e x e m p t ) o f
$ 2 8 . 8 6 / h r . , v a c a t i o n t o b e g i n a c c r u i n g a t 1 0 d a y s p e r y e a r , a n d o t h e r b e n e f i t s t o b e
a t t h e s a m e r a t e a s o t h e r u n i o n e m p l o y e e s , i n a c c o r d a n c e w i t h t h e C i t y P e r s o n n e l
P o l i c i e s . F o l l o w i n g a o n e y e a r p r o b a t i o n a r y p e r i o d , M r . M c K i n l e y ' s p e r f o r m a n c e
w i l l b e r e v i e w e d w i t h a p o s s i b l e r a i s e u p t o S T E P 4 o f t h e u n i o n c o n t r a c t o n J a n u a r y
1 , 2 0 1 7 .
2
Agenda Item # 5G
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2015-##
RESOLUTION REQUESTING CONVEYANCE OF
TAX -FORFEITED LAND
WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, Minn. Stat. § 282.01, Subd. la.(e), permits conveyance of tax -forfeited land
to a governmental subdivision for an authorized public use under certain circumstances; and
WHEREAS, a parcel of land with Property Identification Number 22-118-23-13-0006
and which is legally described as Outlot B, Angus Estates, Hennepin County, Minnesota (the
"Property") has become tax -forfeited land; and
WHEREAS, a public road exists over the Property; and
WHEREAS, Minn. Stat. § 282.01, Subd. 1a.(e) establishes that authorized public uses
include roads or right-of-way for a road.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
hereby directs and authorizes the Mayor and City Administrator -Clerk to submit an application
to the commissioner of the department of revenue and to take other necessary actions to request
conveyance of the Property to the City for right-of-way purposes.
BE IT FURTHER RESOLVED, that the City Council requests the Hennepin County
Board withhold the Property from sale and lease and that the Hennepin County Board consider
and provide a favorable recommendation of the conveyance of the Property for right-of-way
purposes.
Dated: November 4, 2015.
By:
Jeff Pederson, Acting Mayor
Attest:
By:
Scott T. Johnson, City Administrator -Clerk
Resolution No. 2015-##
November 4, 2015
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 20154# 2
November 4, 2015
Agenda Item # 7A
CITY OF MEDINA
ORDINANCE NO. ###
AN ORDINANCE REGARDING EXTERIOR BUILDING MATERIALS IN THE
RURAL COMMERCIAL AND BUSINESS HOLDING DISTRICTS;
AMENDING CHAPTER 8 OF THE CITY CODE
The City Council of the City of Medina ordains as follows:
SECTION I. Section 835.08 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 835.08. Design and Development Standards.
Subd. 1. Generally. Design and development standards are established for this district to
achieve a high standard of development by providing assurance that land uses, buildings,
and functions are compatible within the district, with the guided development to occur
within the district when municipal utilities are available, and with adjacent districts. The
plans and the proposed use of a property shall conform to the design and development
standards prior to approval of any permit. The applicant or owner shall supply data
necessary to demonstrate such conformance.
Subd. 2. The design and development standards for the Rural Commercial Holding District are
the same as those specified for the commercial districts, as described in Section 838.5 of the
City Code, with the exception of standards for exterior building materials which shall be as
follows. All exterior building materials shall be durable and meet the following standards:
(a) A minimum of 20 percent of the building exterior shall be brick, natural stone, stucco
(not Exterior Insulation and Finish System or similar product), copper, or glass.
(b) A maximum of 80 percent of the exterior building materials may be decorative concrete,
split face (rock face) decorative block, or decorative pre -cast concrete panels. For
buildings with a floor area of 12,000 square feet or less, a maximum of 80 percent of
the exterior building materials may be commercial grade fiber cement lap siding
installed per manufacturer's specifications. For buildings with a floor area of greater
than 12,000 square feet, a maximum of 20 percent of the exterior building materials
may be commercial grade fiber cement lap siding installed per manufacturer's
specifications. Concrete and fiber cement materials shall be color impregnated in
earth tones (rather than painted) and decorative concrete shall be patterned to create
a high quality terrazzo, brick, stucco, or travertine appearance.
(c) A maximum of 20 percent of the exterior building materials may be wood, metal
(excluding copper), or Exterior Insulation and Finish System or similar product, if
used as accent materials which are integrated into the overall building design.
Subd. 3. Property within the Rural Commercial Holding District has been identified for more
Ordinance No. ### 1
DATE
intensive development when municipal utilities are available in the future. As a result,
property shall be arranged and sites shall be designed so as to most efficiently accommodate
additional future development. The City Council shall have the right to place conditions on
any proposed development or deny a request within the RCH to ensure consistency with this
requirement.
SECTION II. Section 835.2.08 of the code of ordinances of the city of Medina is amended by
deleting the stricken language and adding the underlined language as follows:
Section 835.2.08. Design and Development Standards.
Subd. 1. Generally. Design and development standards are established for this district to
achieve a high standard of development by providing assurance that land uses, buildings,
and functions are compatible within the district, with the guided development to occur
within the district when municipal utilities are available, and with adjacent districts. The
plans and the proposed use of a property shall conform to the design and development
standards prior to approval of any permit. The applicant or owner shall supply data
necessary to demonstrate such conformance.
Subd. 2. The design and development standards for the Rural Business Holding District are
the same as those specified for the business districts, as described in Section 832.3 of the
City Code, with the exception of standards for exterior building materials which shall be as
follows. All exterior building materials shall be durable and meet the following standards:
(a) A minimum of 20 percent of the building exterior shall be brick, natural stone, stucco
(not Exterior Insulation and Finish System or similar product), copper, or glass.
(b) A maximum of 80 percent of the exterior building materials may be decorative concrete,
split face (rock face) decorative block, or decorative pre -cast concrete panels. For
buildings with a floor area of 12,000 square feet or less, a maximum of 80 percent of
the exterior building materials may be commercial grade fiber cement lap siding
installed per manufacturer's specifications. For buildings with a floor area of greater
than 12,000 square feet, a maximum of 20 percent of the exterior building materials
may be commercial grade fiber cement lap siding installed per manufacturer's
specifications. Concrete and fiber cement materials shall be color impregnated in
earth tones (rather than painted) and decorative concrete shall be patterned to create
a high quality terrazzo, brick, stucco, or travertine appearance.
(c) A maximum of 20 percent of the exterior building materials may be wood, metal
(excluding copper), or Exterior Insulation and Finish System or similar product, if
used as accent materials which are integrated into the overall building design.
Subd. 3. Property within the Rural Business Holding District has been identified for more
intensive development when municipal utilities are available in the future. As a result,
property shall be arranged and sites shall be designed so as to most efficiently
accommodate additional future development. The City Council shall have the right to
place conditions on any proposed development or deny a request within the RBH to
ensure consistency with this requirement.
Ordinance No. ### 2
DATE
SECTION III. This ordinance shall become effective upon its adoption and publication.
Adopted by the Medina city council this day of , 2015.
Attest:
Scott T. Johnson, City Administrator -Clerk
Published in the Crow River News on the
Bob Mitchell, Mayor
Ordinance No. ### 3
DATE
day of , 2015.
Agenda Item # 7A 1
Member _ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2015-##
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ### BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. ###, an
ordinance regarding exterior building materials in the Rural Commercial Holding and Rural
Business Holding districts, amending chapter 8 of the city code; and
WHEREAS, Minnesota Statutes § 412.191, subdivision 4 allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is three pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the city administrator -clerk shall cause the following summary of Ordinance No. ### to be
published in the official newspaper in lieu of the ordinance in its entirety:
Public Notice
The city council of the city of Medina has adopted Ordinance No. ###, an ordinance
regarding exterior building materials in the Rural Commercial Holding and Rural Business Holding
districts. The ordinance adds fiber cement lap siding as a permitted primary building material for
building under 12,000 square feet in these districts.
The full text of Ordinance No. ### is available from the city administrator -clerk at Medina city hall
during regular business hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the city
administrator -clerk keep a copy of the ordinance in his office at city hall for public inspection and
that he post a full copy of the ordinance in a public place within the city.
Resolution No. 2015-##
November 4, 2015
Dated: November 4, 2015.
Bob Mitchell, Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2015-## 2
November 4, 2015
Agenda Item # 7B
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial H ighway, Suite 202, Golden Valley, M N 55422
Telephone: 703.231.2555 Facsimile: 703.231.2561 planners@nacplanning.corr
PLANNING REPORT
TO: Medina City Council
FROM: Nate Sparks
DATE: October 29, 2015
RE: Highway 55 Mini Storage - Site Plan Review
CITY FILE: LR-15-166
Application Date: September 14, 2015
Review Deadline: November 13, 2015
BACKGROUND
Jeff Pederson, on behalf of Highway 55 Rental Portable Storage LLC, has made an application for a site
plan review to allow the construction of three new mini storage buildings on a 17.9 acre site located north
of Highway 55 and east of Rolling Hills Road (4790 Rolling Hills Road). The subject property is
presently occupied by a single mini storage building.
PROJECT SITE & DESCRIPTION
The subject property is guided for "General Business" use by the City's Comprehensive Plan. The parcel
is proposed in the staging plan for urban services between 2021 and 2025.
The property is almost 18 acres in size. Only the western portion of the site is being utilized for the mini
storage use. There are large slopes to the north, west, and east from the site. A majority of the subject
parcel is wetlands.
The site is zoned RBH, Rural Business Holding District. The purpose of the RBH District is to provide a
zoning district for properties guided for a General Business use in the City's Comprehensive Plan where
urban services are currently not available. Within RBH Districts, warehousing uses, such as mini storage,
are allowed by conditional use permit.
The subject site is bordered by rural residential uses to the south and by undeveloped properties to the east
and west. The site is bordered on the north by the City of Corcoran. Like the subject property, the
surrounding properties within the City of Medina are guided for future "General Business" use in the
Comprehensive Plan and zoned RBH.
In 1995, the City approved a conditional use permit to allow a mini storage facility upon the subject site.
The site was approved for ten buildings on the site plan. One of the buildings was constructed thus far.
Building locations upon the submitted site plan are generally consistent with the approved site plan,
attached for reference.
Three new mini storage buildings are proposed. All are proposed to be oriented in an east/west fashion,
similar to the existing storage building. One building is proposed north of the existing structure while
two are proposed to the south. The existing building is 9,400 square feet in area. The northern building
(#3) is proposed at 4,600 square feet. The middle building (#2) is proposed at 10,800 square feet. The
southern building (#1) is proposed to be 10,400 square feet.
There are 14 larger storage units proposed for building #1. Building #2 is proposed to have 62 smaller
units.
SITE PLAN REVIEW
The site and building plans have been reviewed to determine compliance with the standards of the RBH,
Rural Business Holding District:
Consistency with Approved Plan
As noted, the previously approved site plan illustrated future mini storage building locations. The
proposed buildings are generally consistent with the approved site plan.
Building Setbacks
Within RBH Districts, buildings must be setback a minimum of 50 feet from rights -of -way. In
compliance with such requirement, 53 foot setbacks are proposed from both Rolling Hills Drive and
Highway 55.
Along the north and east sides of the subject site, drainage and utility easements exist. The easement
overlays the eastern two thirds of the site and a 75 foot wide strip along the north property (north of the
proposed development area).
All proposed structures meet applicable setback requirements and lie outside of easements.
Building Materials & Design
The ordinance states that a minimum of 20% of the building finish must be brick, natural stone, stucco,
copper, or glass. A maximum of 80% may be decorative concrete, split face rock, decorative block, fiber
cement lap siding (for buildings less than 12,000 square feet in area) or decorative concrete panels. A
maximum of 20% may be wood, metal, or exterior insulation finish systems. The proposed buildings
meet these standards as itemized below:
Proposed Building Materials
Material
Building # 1
Building #2
Including Doors
Fiber Cement Siding
49%
10%
Brick
22.5%
22%
Doors
28.5%
68%
Excluding Doors
Fiber Cement Siding
68.6%
31%
Brick
31.3%
69%
No elevations were provided for Building #3. The applicant intends to build this building in the future
and is seeking to have the zoning approval to do so, provided the building elevation conforms to City
Ordinances.
The existing building on site is made of cement block.
The applicant is proposing a roof with a 3/12 pitch. The ordinance states that roofs with a 4/12 pitch or
more cannot be constructed of metal. Due to the proposed pitch, the metal roofing materials area is
acceptable.
The applicant proposes substantial portions of the building to be occupied by overhead doors for each
storage unit. The RBH District limits the perimeter of the building which can be occupied by loading
areas to 10%. However, loading areas which are within a `courtyard,' screened by other buildings, are
exempt from this limitation. The applicant proposes to arrange the buildings in such a way that the
buildings create such a courtyard for almost all of the loading areas. As such, these screened areas do not
count towards the 10% limitation and are consistent with code.
Building Height
Within RBH District, a maximum height requirement of 30 feet is required. All proposed buildings fall
well within this requirement. The ordinance requires building modulation for every 100 linear feet. To
achieve this modulation, the applicant is proposing to vary the height of the building. The Planning
Commission found this to be acceptable. The Council may wish to discuss if this is sufficient or
if additional means such as material differentiation should be utilized.
Driveways and Surfacing
The existing mini storage building is accessed from the west via Rolling Hills Road. Both the existing
access and internal driveways are presently surfaced in gravel.
According to the City Code, asphalt or concrete surfacing is required for all parking and driveway areas in
all commercial and industrial districts. As part of the proposed development, the applicant intends to
pave the access drive and interior drive aisles upon the site. The applicant has provided a revised plan
depicting the access drive as being paved, as recommended by the Planning Commission.
According to the submitted site plan, the drive aisles located between proposed buildings 1 and 2 measure
approximately 54 feet in width. All other driveways measure 24 feet in width. The increased drive aisle
width between Buildings 1 and 2 appropriately recognizes the maneuvering needs of oversized vehicles
and equipment which likely will be stored within Building #1 which provided storage unit depths of 40
feet. In this regard, proposed drive aisle widths are considered acceptable.
The applicant shall demonstrate that firefighting equipment can make the turns on the east ends of the
existing and proposed buildings to the satisfaction of the fire marshal. The fire marshal has requested
additional space for maneuvering.
Grading & Drainage
The proposed development will be required to provide the necessary stormwater rate control, volume
control and quality treatment. As required, a stormwater management plan has been submitted for
review. As shown on the plan, some alterations to the stormwater holding area located between Highway
55 and Building #1 have been proposed. Such alterations should be subject to review and approval by the
City Engineer. Also to be noted is that the submitted site plan calls for a 35 foot wetland buffer and an
expanded wetland buffer area (26,915 square feet) between the wetland buffer and proposed building area
to the west. Comments from the City Engineer are attached for review.
Tree Preservation & Landscaping
According to the submitted demolition plan, a total of four trees are to be removed from the site to
accommodate proposed construction activities. Specific trees to be removed include three Boxelder
ranging in diameter from 8 to 9 inches and one Aspen having a diameter of 5 inches. The site is nearly 18
acres in size and the proposed tree removal is within the allowed significant tree removal thresholds
established within the City's tree preservation regulations.
To be noted is that a significant amount of vegetation presently exists north and east of the proposed
building site (within the wetland buffer easement). Such vegetation will not be impacted by the proposed
project.
As required, a landscape plan has been submitted for review. As shown on the plan, landscaping has been
proposed on the south and west sides of the site (along Highway 55 and Rolling Hills Road).
Section 832.3.04 requires 1 overstory deciduous or evergreen tree planted every 50 feet, 1 ornamental tree
for every 100 feet, and 1 shrub for every 30 feet of lot perimeter. For the calculation of lot perimeter, the
applicant is only using the developed area of the site, as there is a large wetland on the eastern portion of
the lot. This calculates to 1630 linear feet of perimeter.
Required
Proposed
Overstory Trees
1 per 50 feet (1,630 ft /50 = 33)
33
Ornamental Trees
1 per 100 feet (1,630 ft /100 = 17)
18
Shrubs
1 per 30 feet (1,630 ft / 30 = 58)
58
The ordinance requires "native trees" unless otherwise necessary. The two represented conifer trees are
not on the City's native tree list found in Section 828.41 Subd. 10, but are of a similar species. The
Planning Commission requested only native trees from the list be used. The applicant has stated that this
adjustment can be made, however, the specific trees proposed for use are very similar species and more
adaptable to the site conditions due to the lack of irrigation.
Screening shall be required of all loading and unloading areas located adjacent to residential and
agricultural districts. In this case, there are no adjacent residential and agricultural districts. In
all commercial and industrial districts loading and unloading areas shall be screened from any
street or right-of-way by an opaque structure, earth berm or landscaping at least eight feet in
height. The applicant is proposing the required screening, as noted above, and there is a
significant grade change to the public right-of-ways. It may be advisable to augment the planting
plan to include more evergreen trees between the site and the right-of-ways to better screen the
site.
Fencing
The applicant plans to expand the perimeter chain link fencing upon the site to secure all mini storage
buildings to be located upon the site. As part of such work, the existing electric security gate is proposed
to be relocated. The Public Safety Director stated that there have been a number of thefts at the facility
over the last few years. He recommends that the applicant enhance the security system in the facility now
that it is being expanded.
Lighting
The applicant has indicated that site lighting will be provided by wall mount fixtures on the three new
buildings. A lighting plan in conformance with Section 829 will need to be provided. All lights are
required to be downcast and shielded and 0.2 FC of light trespass is permitted at the property
line. There is currently dusk to dawn automatic lighting on the site, which is what the new
fixtures will be, as well.
Off -Street Parking
The submitted site plan does not illustrate a formal off-street parking area. There is no proposed office or
constant on -site employees. Section 828.51 Subd. 2 states that no commercial or industrial use may be
established with a parking lot with less than four parking stalls. The specific use of a mini -storage
building is not listed as having a specific, separate parking demand calculation which means the parking
requirement may be established by the Council upon review and recommendation of the Planning
Commission. If the Commission finds that the informal parking within the drive aisles to the storage
units is sufficient, the plan may be acceptable. If not, a parking area for at least four cars shall be
provided in conformance with the City's parking lot design standards.
Trash
The submitted site plan does not illustrate an outdoor trash receptacle and/or enclosure. The applicant
states that having a trash area encourages dumping and that the intent is for the users to dispose of their
trash off -site.
Signs
No new signage is proposed as part of the proposed project. There is an existing freestanding sign upon
the subject site.
Sewer & Water
No provision of sewer, septic, or wells are proposed. There is no office proposed for the site and there are
no permanent employees.
PLANNING COMMISSION RECOMMENDATION
The Planning Commission recommended approval of the request at their October meeting.
If the City Council adopts the applicant's proposed ordinance amendment, the building and site plan
generally meet the requirements of the RBH, Rural Business Holing District. Therefore, the Planning
Commission recommended approval with the following conditions:
1. Approval is contingent upon adoption of the ordinance related to cement fiber exterior
building materials in the RBH District. Building elevations for building #3 shall be provided
and depict conformance to the ordinance.
2. All comments from the City Engineer shall be addressed.
3. A lighting plan and photometric details depicting conformance to the provisions of Section 829 of
the City Code shall be provided.
4. Evergreen species shall be native pursuant to Section 828.4, unless the proposed species are
acceptable to the Council based on the site conditions.
5. All comments from the Public Safety Director shall be addressed.
6. All comments from the Fire Marshal shall be addressed.
7. The applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost
of reviewing the site plan, construction plans, and other relevant documents.
POTENTIAL MOTION
Move to direct staff to prepare a resolution approving the Site Plan Review subject to the conditions
recommended by the Planning Commission.
ATTACHMENTS
1. Document List
2. Excerpt from DRAFT 10/13/2015 Planning Commission
3. Engineering Comments
4. Applicant Narrative
5. Plans
Aerial Photo:
Project: LR-15-167 — Medina Mini -Storage Site Plan Review
The following documents constitute the complete record of the above referenced request, even if some documents are not attached, or are only
attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant:
Document
Received
Date
Document
Date
# of
pages
Electronic
Paper
Copy?
Notes
Application
9/14/2015
9/14/2015
3
Application
Y
Updated 9/25/2015
Fee
9/14/2015
9/10/2015
1
Fee
Y
Narrative
9/14/2015
9/14/2015
1
Narrative
Y
Civil Plan Set
9/14/2015
9/14/2015
7
Plans
Y
6 pages civil + 1 page ALTA
Civils-Updated
10/7/2015
10/7/2015
7
Plans-10-07-2015
7 pages civil
Civils-Updated
10/21/2015
10/21/2015
7
Plans-10-21-2015
N
Updated 201, 501, L101, L201
Stormwater Management Plan
9/15/2015
9/15/2015
98
Stormwater
Y
Stormwater— Updated
10/7/2015
10/6/2015
69
Stormwater-10-7-2015
N
Elevations
9/14/2015
N/A
1
Elevations
Y
Elevations -Updated
9/28/2015
N/A
1
Elevations-9-28-2015
Elevations -Updated
10/29/2015
N/A
1
Elevations-10-29-2015
Y
Engineering Response
10/6/2015
N/A
2
EngResponse
N
Documents from Staff/Consultants/Agencies
Document
Document
Date
# of
pages
Electronic
Notes
Engineer Comments
9/23/2015
3
EngComments-9-23-2015
Engineer Comments
10/13/2015
1
EngComments-10-13-2015
Legal Comments
9/16/2015
1
LegalComments
Building Official Comments
9/22/2015
1
BuildingComments
Pioneer Sarah Comments
10/7/2015
1
PioneerSarahComments
Pioneer Sarah Comments
10/23/2015
5
PioneerSarah-10-23-2015
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Medina Planning Commission Excerpt from DRAFT 10/13/2015 Meeting Minutes
Highway 55 Rental Portable Storage LLC — 4790 Rolling Hills Road — Site Plan Review
Sparks presented the Site Plan review for the existing Highway 55 mini storage facility, which is an 18
acre parcel, noting that the building and proposed building area only covers four acres of the site as the
majority of the remaining site is wetland and natural area. He stated that the applicant is proposing to
expand the facility to gain approval for three new buildings, two of which would be built immediately and
one in the future. He reviewed the current zoning of the parcel and future guiding of the parcel and
surrounding parcels. He stated that in 1995 the City approved a Conditional Use Permit (CUP) for ten
mini storage buildings, noting that the applicant is proposing to add three buildings which is still less than
the ten originally proposed and therefore the CUP would not need to be amended. He reviewed the
existing square footage of the building on site and the proposed new buildings. He stated that as proposed
the new buildings would meet the setbacks of the zoning district, and noted that the use would continue to
be the same. He provided photographs of the building and a design proposal which would use the cement
fiber board material just approved by the Commission in the last case. He reviewed the proposed building
materials for the buildings and the proposed roof materials. He stated that the applicant is proposing to
provide modulation with height rather than bump -outs because of the design of the buildings. He stated
that the building height would be less than the 30 foot maximum allowed. He stated that staff
recommends that the drive access and aisles be paved. He stated that the fire marshals recommended that
it be ensured that the fire vehicles could be moved through the site, specifically through the east side. He
noted that no additional parking is proposed because parking occurs in front of the storage units. He
stated that there are no employees and therefore no employee parking is proposed or required. He noted
that the applicant is providing additional wetland buffering in certain areas. He noted that four tress are
proposed to be removed and explained that would not be impactful because of the size of the parcel. He
noted that the Commission could require additional screening if desired. He advised that the fencing
would be expanded to include the entirety of the new area and noted that enhancement of the security
system have been proposed. He noted that a lighting plan would be required with the building permit. He
stated that there is no provision for trash. He explained that in this type of use the applicant has stated
that if there is a large trash enclosure users will place items in the trash which can become a problem. He
stated that no new signage is requested and noted that there is not a utility plan showing sewer and water
because the office duties are handled by Highway 55 Rental. He stated that staff feels that the applicant
conforms to the requirements of the zoning district, as long as the Council approves the material changes
recommended by the Commission during the last case.
Williams asked for more information on the enhancements to the security system recommended by the
public safety director.
Finke stated that there were not specific enhancements for the security system noted.
Sparks stated that the condition could read security system enhancements to the satisfaction of the public
safety director.
Albers asked the type of fence currently at the facility.
Pederson stated that there is a six or eight foot chain link fence currently and confirmed that there is no
wire on the top of the fence.
Williams stated that thefts were noted by the public safety director but noted that it did not specify when
the thefts occurred. He referenced the issue of parking and asked for additional information.
Sparks stated that there are not specific parking regulations for this type of facility because there are not
employees.
1
Medina Planning Commission Excerpt from DRAFT 10/13/2015 Meeting Minutes
Williams asked the number of units at the facility.
Reid stated that parking is provided in front of each garage door for the units.
Sparks estimated 76 units for the two additional buildings along with the current storage building.
Williams asked the number of existing park stalls.
Sparks stated that there is informal parking for the facility, noting that proposed design would match the
existing layout, with customers parking in front of the stalls. He stated that there are areas available
where additional paving could occur for striped parking stalls should the Commission desire.
Finke stated that typically the customer is not leaving their vehicle unattended and is loading or unloading
items into their storage unit and then leaving in their vehicle.
Albers stated that if parking stalls were provided that might encourage people to leave vehicles for a
period of time rather than leaving the site after their work is done at their storage unit.
Pederson stated that there was an attempted break-in when he first purchased the property but has not had
an incident of theft since he has owned the property. He noted that he goes through the site three times
each day and if there is an unlocked unit, he places a lock on the unit and then calls the customer and
informs them of the replaced lock. He stated that he will work with the public safety director to
determine what improvements need to be made. He stated that typically people load their items into the
storage unit and do not return until they need something from the unit. He stated that there is not a lot of
traffic that goes through the site, noting that he was at the site on Sunday for five hours and there was not
one person that came through the site. He stated that he is the only employee for the site at this time. He
explained that each customer has a unique code to open and close the gate so that he can track who comes
and goes into the site. He stated that there had been problems before he purchased the facility but noted
the previous owner lived in Saint Paul. He noted that perhaps people know that he owns it and is more
attentive which has stopped the theft incidents.
Reid asked if Pederson believed that additional parking would be required.
Pederson noted that he has never seen anyone in the site doing anything other than loading or unloading
their unit and they park in front of their unit. He stated that he has only owned the site for the past 3.5
years and is still learning.
Reid stated that there is a lot of hardcover and she did not believe that additional parking would be
needed.
White asked how the new buildings would look compared to the existing building.
Pederson stated that the existing building will not be seen from Highway 55 and displayed a sketch of the
newly proposed buildings. He noted that the new buildings would not have doors that face the highway.
He advised that he did install a new sign and LED lighting on the site this past year.
White referenced the property to the north which appears to have a heavy tree line between the properties
and asked if there has been any input from that property owner.
Pederson confirmed that there is a berm with trees on top of the berm. He stated that the property owner
to the north has commented that he is interested in being the caretaker of the site. He stated that he keeps
the property neat and clean and believed that is appreciated by the neighboring property owner.
2
Medina Planning Commission Excerpt from DRAFT 10/13/2015 Meeting Minutes
Albers commented that he likes the landscaping and sees the site as an improvement from what it had
been.
Murrin asked what the current building is composed of.
Pederson stated that the building material is rock faced block.
Murrin asked if there are security lights or cameras.
Pederson replied that he does have motion activated lights but does not have security cameras because
there is not an internet speed available to support that element.
Murrin asked if Pederson would find it useful to have signs posted stating that people can only park for a
limited amount of time.
Pederson stated that he is open to that if the Commission has a recommendation but did not see that being
an issue because there are not that many people using the site at one time or for extended periods of time.
Murrin asked if the applicant is planning to extend the chain link fence to match the existing fence.
Pederson confirmed that he would be extending the chain link fence and noted that the fence is six feet in
height and not eight feet in height, as he was unsure earlier in the meeting.
Murrin asked, and received confirmation, that the entire area shown in grey on the sketch would be paved.
Foote stated that he appreciates the modulation proposed.
Reid asked if lights would be on during the night hours.
Pederson noted that the lights would meet City Code and would be on during the dawn and dusk hours.
White asked if the site has hours or if the site is available 24 hours.
Pederson stated that the site is open 24 hours but noted that he has not noticed customers coming to the
site during the late night hours.
Murrin referenced condition four and confirmed the consensus of the Commission to clarify that the
landscaping plan should meet the standards of 832 and 828. She asked if the Commission wanted to add
a condition regarding the fencing.
Williams stated that is already part of the plan.
Murrin asked if an additional condition should be added addressing the public safety director's comments.
Williams noted that is already a condition.
Motion by Murrin, seconded by Albers, to recommend approval of the Highway 55 Rental Portable
Storage LLC Site Plan review with the recommendations proposed by staff, revising condition four to
include Sections 832.3.04 and 828.41, and adding an eighth condition stating that all concerns of the
public safety director shall be addressed. Motion approved unanimously. (Absent: Nolan)
3
WSB
Associates, Inc. engineering • planning • environmental • construction
October 13, 2015
Mr. Dusty Finke
Planning Director
City of Medina
2052 County Road 24
Medina, MN 55340-9790
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-5414800
Fax: 763-541-1700
Re: City Project: Highway 55 Mini Storage Updated Site Plan Submittal — LR-15-167
WSB Project No. 02712-590
Dear Dusty:
We have reviewed the updated site plan submittal dated October 7, 2015 for the Highway 55 Mini
Storage expansion. The plans propose to construct three new storage buildings at an existing facility
located at 4800 Rolling Hills Road, in the northeast corner of Highway 55 and Rolling Hills Road.
Documents provided for review include civil site and grading plans dated 10/07/15, stormwater
management plan dated 10/06/15, and comment response dated 09/23/15.
The plans were reviewed for general conformance with the City of Medina's general engineering
standards and Stormwater Design Manual. We have the following comments with regards to
engineering and stormwater management matters.
1. A permit is required from Pioneer Sarah Creek Watershed Management Commission.
2. A copy of the NPDES Construction General Permit should be provided to the City.
3. Topsoil is not recommended in the filtration basin planting medium due to issues with
plugging/clogging of filter media.
Please contact me at 763-287-8532 if you have any questions.
Sincerely,
WSB & Associates, Inc.
Jim Stremel, P.E.
Equal Opportunity Employer
wsbeng.com
K:\02712-590\Admin\Does\2015-10-09 Site Plan Review\_2015-10-13 Hwy 55 Mini Storage - Updated Site Plan Review Comments.docx
DEVELOPMENT TEAM
Developer:
Civil Engineer:
Surveyor:
Landscape Architect:
SITE INFORMATION
Legal Description:
Address:
PID:
SITE PLAN REVIEW
SITE PLAN DEVELOPMENT REVIEW
SUBMITTAL NARRATIVE
Highway 55 Mini Storage
Medina, Minnesota
September 14, 2015
Highway 55 Mini Storage and Rental — Jeff Pederson
EVS — David Nash
EVS — Michael Williams
Land Matter — Kathy O'Connell
See Attached
4790 Rolling Hills Road,
Medina, Minnesota, 55340
0411823220001
The proposed site plan consists of one existing mini storage building and 3 new buildings on the site. The site
shall include paved drive isles and relocation / additional security fencing around the site. The site lighting shall
be provided by wall mount lights on the new buildings.
EXISTING SITE DESCRIPTION
The existing use for the property is one multi -unit mini storage building and a gravel drive isle around the
building. Site access is from Rolling Hills Road with a security gate near the entrance to provide security access
in to the site.
ZONING CLASSIFICATION
The property has a current zoning classification of Rural Business Holding. The proposed development would
meet the City zoning requirements for this zoning classification.
STORMWATER MANAGEMENT
The development is located within the Pioneer — Sarah Creek Watershed jurisdiction. The proposed
development would be designed to provide the necessary rate control, volume control and stormwater quality
treatment. The proposed stormwater management plan revises the existing storm pond to meet the necessary
stormwater management requirements for the City and the watershed.
/
/
/
/
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SITE PLAN NOTES
1. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR
TO FIELD VERIFY THE LOCATIONS AND ELEVATIONS OF
EXISTING UTILITIES PRIOR TO THE START OF SITE WORK.
THE CONTRACTOR SHALL NOTIFY THE ENGINEER
IMMEDIATELY OF DISCREPANCIES OR VARIATIONS FROM
THE PLAN.
BUILDING SETBACK REQUIREMENTS
STH 55
NORTHERN PROPERTY LINE
(w/ 60% OPAQUE L.S.)
ROLLING HILLS RD ROW
PARKING SETBACK REQUIREMENTS
50 FEET
75 FEET
50 FEET
PROPERTY LINE
PAVING & STRUCTURES
20 FEET
•
BITUMINOUS
LIGHT (WALL MOUNTED)
CATCH BASIN (R-1792-FG)
ADDITIONAL WETLAND BUFFER
A=26,915SF
FILTRATION BASIN ELEV 984
0
SCALE
N
30
IN
60
FEET
ENGINEERING
SURVEYING
ENVIRONMENTAL
PLANNING
EVS, INC.
10025 Valley View Road, Suite 140
Eden Prairie, Minnesota 55344
Phone: 952-646-0236
Fax: 952-646-0290
www.evs-eng.com
City Site Plan Review
PROJECT
Highway 55 Mini Storage
LOCATION
Medina, MN
CLIENT
Highway 55 Rental &
Sales, Inc.
SHEET
Site Plan
# DATE REVISION
1 10/21/15 City Comments
I HEREBY CERTIFY THAT THIS
PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME
OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A
DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF
THE STATE OF MINNESOTA.
Brian M. Johnson
DATE 10/21 /2015
REGISTRATION NUMBER 46607
DRAWN BY
KEB
DATE
10.21.2015
CHECKED BY
BMJ
PROJECT #
2013-033.2
SHEET NUMBER
C201
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EXISTING CONDITIONS NOTES
1. BACKGROUND INFORMATION SHOWN IS THE RESULT OF A
TOPOGRAPHIC SURVEY PERFORMED BY EVS, INC., EDEN
PRAIRIE, MINNESOTA, EXPRESSLY FOR THIS PROJECT.
2. UTILITY LOCATIONS TO BE FIELD VERIFIED PRIOR TO
EXCAVATION / CONSTRUCTION. IF ANY DISCREPANCIES
ARE NOTED, THE ENGINEER SHOULD BE IMMEDIATELY
NOTIFIED FOR RESOLUTION.
DEMOLITION NOTES
1. INSTALL ALL SILT FENCE, INLET PROTECTION, AND ROCK
ENTRANCES PRIOR TO BEGINNING REMOVALS.
2. UTILITIES TO BE REMOVED AS NOTED.
3. BITUMINOUS PAVEMENT MAY BE SALVAGED AND
RECYCLED AS STRUCTURAL FILL ON -SITE.
4. DEMOLISH & DISPOSE OF ALL BUILDINGS, STRUCTURES,
MATERIALS, & EQUIPMENT IN ACCORDANCE WITH STATE &
LOCAL CODES.
5. COORDINATE UTILITY SERVICE OUTAGES WITH THE UTILITY
FABRICATED GALVANIZED
OPENING 5.)95- BOLTED
& LOCKED IN PLACE
RIM 9INI.9
NOTE:4-r DIA9A HOLES EVENLY SPACED AROUND
TNE PIP PLACED AT ELN ELEVATION
INTERVALS STARTING AT ELEV 982.5
70 TOP OF FIPE
EXISTING RISER PIPE/OUTLET STRUCTURE
30
60
IN
NOT TO SCALE
ENGINEERING
SURVEYING
ENVIRONMENTAL
PLANNING
EVS, INC.
10025 Valley View Road, Suite 140
Eden Prairie, Minnesota 55344
Phone: 952-646-0236
Fax: 952-646-0290
City Site Plan Review
PROJECT
Highway 55 Mini Storage
LOCATION
Medina, MN
Highway 55 Rental &
Sales, Inc.
SHEET
Existing Conditions
& Demolition Plan
# DATE REVISION
1 10/07/15 City Comments
I HEREBY CERTIFY THAT THIS
PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME
OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A
DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF
STATE OF MINNESOTA.
Dave Nash
DATE 09/14/2015
REGISTRATION NUMBER 21836
DRAWN BY CHECKED BY
DATE PROJECT #
SHEET NUMBER
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GRADING NOTES
1. PROPOSED CONTOURS AND SPOT ELEVATIONS ARE TO FINISHED
SURFACE ELEVATION.
2. THE CONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO
AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES DURING THE
CONSTRUCTION PHASES OF THIS PROJECT. THE CONTRACTOR WILL BE
HELD SOLELY RESPONSIBLE FOR ANY DAMAGES TO THE ADJACENT
PROPERTIES OCCURRING DURING THE CONSTRUCTION PHASES OF THIS
PROJECT.
I
J.82 clk
/
TEMPORARY SEED & MULCH TO BE PLACED WITHIN 72 HOURS AFTER
ROUGH GRADING COMPLETION.
ALL EXPOSED SOIL AREAS MUST BE STABILIZED AS SOON AS POSSIBLE
TO LIMIT SOIL EROSION, BUT IN NO CASE LATER THAN SEVEN (7) DAYS
AFTER THE CONSTRUCTION ACTIVITY IN THAT PORTION OF THE SITE
HAS TEMPORARILY OR PERMANENTLY CEASED.
' 5. THE CONTRACTOR MUST CALL GOPHER STATE ONE CALL AT
651-454 0002 BEFORE DIGGING TO VERIFY LOCATION OF EXISTING
UTILITIES. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO
COORDINATE WORK WITH THE UTILITY COMPANIES AND RELOCATE ALL
EXISTING UTILITIES WHICH CONFLICT WITH PROPOSED IMPROVEMENTS.
6.
7.
CONTRACTOR TO HAUL OFF ALL EXCESS MATERIAL TO A LOCATION
SELECTED BY CONTRACTOR
SILT FENCE AND EXISTING CATCH BASIN INLET PROTECTION SHALL BE
INSTALLED PRIOR TO GRADING CONSTRUCTION AND SHALL BE
MAINTAINED UNTIL SITE HAS BEEN ESTABLISHED.
8. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD
VERIFY THE LOCATIONS AND ELEVATIONS OF EXISTING UTILITIES PRIOR
TO THE START OF GRADING CONSTRUCTION. THE CONTRACTOR SHALL
NOTIFY THE ENGINEER IMMEDIATELY OF DISCREPANCIES OR
VARIATIONS FROM THE PLAN.
9. CONTRACTOR SHALL STRIP, STOCKPILE AND RESPREAD SUFFICIENT
TOPSOIL TO PROVIDE A MINIMUM OF 4" OF TOPSOIL OVER DISTURBED
AREAS THAT WILL BE SODDED, SEEDED OR LANDSCAPED.
O. CONTRACTOR TO SEED PRE-TREATEMENT BASIN AND STORM POND
BELOW THE HIGH WATER LEVEL WITH MNDOT MIX 310 OR 328.
GOVERNING SPECIFICATIONS
THE LATEST EDITION OF THE MINNESOTA DEPARTMENT OF
TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION"
AND THE CITY OF CHASKA SPECIFICATIONS.
THE LATEST EDITION OF THE MINNESOTA MANUAL ON UNIFORM
TRAFFIC CONTROL DEVICES (MMUTCD).
3. THE LATEST EDITION OF THE CITY ENGINEERS ASSOCIATION OF
MINNESOTA (CEAM) STANDARD SPECIFICAITONS.
LEGEND
SILT FENCE
EROSION CONTROL
BLANKET
FIBER ROLL
ROCK CONSTRUCTION
ENTRANCE
MY•2
0
N
30
60
SCALE
IN
FEET
ENGINEERING
SURVEYING
ENVIRONMENTAL
PLANNING
EVS, INC.
10025 Valley View Road, Suite 140
Eden Prairie, Minnesota 55344
Phone: 952-646-0236
Fax: 952-646-0290
City Site Plan Review
PROJECT
Highway 55 Mini Storage
LOCATION
Medina, MN
Highway 55 Rental &
Sales, Inc.
SHEET
Grading & Erosion
Control Plan
# DATE REVISION
1 10/07/1S City Comments
I HEREBY CERTIFY THAT THIS
PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME
OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A
DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF
STATE OF MINNESOTA.
Dave Nash
DATE 09/14/2015
REGISTRATION NUMBER 21836
DRAWN BY CHECKED BY
DATE PROJECT #
SHEET NUMBER
I
C401 UT & SM.dwg
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INV (S)=985.76
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ADJUSTIRIM=989.
INV (N)= 86.68
INV (S)= 86.68
EX. CB1H 3
ADJUS RIM=990:35
INV (N)1986.23
NV (S)- 85.23
(- I
le.- \ t /7C�� ‘A.,_,
RIM-989.33
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,
\,� `���� PRE-TREATMENT BASIN
•
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DRAINTILE
INV (SE)=980.0
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O� EXPANDED DRY BASIN
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\s+s 10-YR HWL=983.10 \
Octs 100-YR HWL=984.13
S SS
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TOP OF BERM=983.5
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UTILITY NOTES
1. SAFETY NOTICE TO CONTRACTORS: IN ACCORDANCE WITH
GENERALLY ACCEPTED CONSTRUCTION PRACTICES, THE
CONTRACTOR SILL BE SOLELY AND COMPLETELY
RESPONSIBLE FOR CONDITIONS ON THE JOB SITE,
INCLUDING SAFETY OF ALL PERSONS AND PROPERTY
DURING PERFORMANCE OF THE WORK. THIS REQUIREMENT
WILL APPLY CONTINUOUSLY AND NOT BE LIMITED TO
NORMAL WORKING HOURS. THE DUTY OF THE ENGINEER
OR THE DEVELOPER TO CONDUCT CONSTRUCTION REVIEW
OF THE CONTRACTOR'S PERFORMANCE IS NOT INTENDED
TO INCLUDE REVIEW OF THE ADEQUACY OF THE
CONTRACTOR'S SAFETY MEASURES IN, ON OR NEAR THE
CONSTRUCTION SITE.
2. CONTRACTOR SHALL VERIFY CONDITION OF EXISTING
CATCHBASINS.
3. EXISTING CATCHBASIN RIMS TO REMAIN AT THE
ELEVATIONS INDICATED.
MATERIAL NOTES
ALL MATERIALS & CONSTRUCTION SHALL BE AS SPECIFIED IN
CEAM SPECIFICATIONS EXCEPT AS MODIFIED HERIN.
1. ALL MATERIALS SHALL COMPLY WITH THE REQUIREMENTS
OF THE CITY.
2. ALL STORM SEWER PIPE TO BE RCP, UNLESS NOTED
OTHERWISE.
0
N
30
60
SCALE
IN
FEET
ENGINEERING
SURVEYING
ENVIRONMENTAL
PLANNING
EVS, INC.
10025 Valley View Road, Suite 140
Eden Prairie, Minnesota 55344
Phone: 952-646.0236
Fax: 952-646-0290
www.evs-eng.com
City Site Plan Review
PROJECT
Highway 55 Mini Storage
LOCATION
Medina, MN
CLIENT
Highway 55 Rental &
Sales, Inc.
SHEET
Utility & Stormwater
Management Plan
# DATE REVISION
1 10/07/IS City Comments
I HEREBY CERTIFY THAT THIS
PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME
OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A
DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF
STATE OF MINNESOTA.
Dave Nash
DATE 09/14/2015
REGISTRATION NUMBER 21836
DRAWN BY CHECKED BY
KEB DJN
DATE PROJECT #
09.14.2015 2013-033.2
SHEET NUMBER
C401
r
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LANDSCAPE LEGEND
KEY
BOTANICAL NAME
COMMON NAME
KEY
BOTANICAL NAME
COMMON NAME
KEY
BOTANICAL NAME
COMMON NAME
DECIDUOUS TREES
DECIDUOUS TREES
SHRUBS
/b.
AP
Hackberry
ilk
......40,
Populus tremuloides
Quacking aspen , chimp form
i fill,
Syringa reticulata
Japanese Lilac, clump form
04 . ckingeivietyrhissluoiLfgrm
Winged Euonymus
CONIFEROUS TREES
0.0
Pinus sylvestris
Austrian Pine
11.11P
Viburnum lentago
Nannyberry Tree
Diervilla lonicera
Dwarf Bush Honeysuckle
LANDSCAPE REQUIREMENTS/CALCULATIONS
LANDSCAPE REQUIREMENTS
Overstory Trees per 50' Perimeter
Ornamental Trees per 100' Perimeter
Shrubs per 30' Perimeter
1
\
NOTE: Total trees and shrubs shown are 18 and 58, respectively.
30
IN
60
ENGINEERING
SURVEYING
ENVIRONMENTAL
PLANNING
EVS, INC.
10025 Valley View Road, Suite 140
Eden Prairie, Minnesota 55344
Phone: 952-646-0236
Fax: 952-646-0290
City Site Plan Review
Highway 55 Mini Storage
LOCATION
Medina, MN
Highway 55 Rental &
Sales, Inc.
SHEET
Landscape Plan
# DATE REVISION
1 10/21/15 City Comments
I HEREBY CERTIFY THAT THIS
PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME
OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A
DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF
THE STATE OF MINNESOTA.
Brian M. Johnson
DATE 10/21/2015
REGISTRATION NUMBER 46607
SHEET NUMBER
HA2013\2013-033.2 Mini Storage Hwy 55 Alta Survey\Con Docs\Sheets\Mini Storage - L101-102 LA.dwg
Last Saved By: KATHY
Sheet Size: 22x34
Z_
N
PLA\
8" 2-PLY RUBBER HOSE
DOUBLE STRAND 12 GAUGE WIRE
COVERED W/2-PLY RUBBER HOSE
PAINTED FLUORESCENT ORANGE
WHITE FLAGGING (TYP.)
TREE WRAP
4 INCHES MULCH
4 INCH DEEP SAUCER
8' STEEL TEE POST- 3 REQUIRED AT 120°
BACKFILL MIX
UNDISTURBED SUBSOIL
REMOVE BURLAP 8c ROPE
FROM TOP 1 /3 OF THE BALL
NOTE: SEE PLANTING NOTES FOR THE TYPE OF MULCH MATERIAL TO USE.
DECIDUOUS TREE PLANTING
NOT TO SCALE
1. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR
TO PLANTING
2. TRIM OUT DEAD WOOD AND WEAK AND/OR
DEFORMED TWIGS. DO NOT CUT A LEADER. DO
NOT PAINT CUTS.
3. SET PLANT ON UNDISTURBED NATIVE SOIL OR
THOROUGHLY COMPACTED BACKFILL SOIL.
INSTALL PLANT SO THE ROOT FLARE IS AT OR UP
TO 2" ABOVE THE FINISHED GRADE.
4. PLACE PLANT IN PLANTING HOLE WITH BURLAP
AND WIRE BASKET, (IF USED), INTACT. BACKFILL
WITHIN APPROXIMATELY 12" OF THE TOP OF
ROOTBALL, WATER PLANT. REMOVE TOP 1/3
OF THE BASKET OR THE TOP TWO
HORIZONTAL RINGS, WHICHEVER IS GREATER.
REMOVE ALL BURLAP AND NAILS FROM TOP
1/3 OF THE BALL. REMOVE ALL TWINE.
5. PLUMB AND BACKFILL WITH BACKFILL
SOIL.
6. WATER TO SETTLE PLANTS AND FILL
VOIDS.
7. WATER WITHIN TWO HOURS OF
INSTALLATION. WATERING MUST BE
SUFFICIENT TO THOROUGHLY
SATRATE ROOT BALL AND PLANTING
H
8. ppnCE MULCH WITHIN 48 HOURS
OF THE SECOND WATERING
UNLESS SOIL MOISTURE IS
EXCESSIVE.
NOTE: GUY ASSEMBLY OPTIONAL BUT
CONTRACTOR ASSUMES FULL
RESPONSIBILITY FOR MAINTAINING
TREE IN A PLUMB POSITION FOR THE
DURATION OF THE GUARANTEE
PERIOD
GUY ASSEMBLY- 16" POLYPROPYLENE
OR POLYETHYLENE (40 MIL) 1-1/2" WIDE
STRAP (TYP) DOUBLE STRAND 10 GA.
WIRE, 2-7" ROLLED STEEL POSTS
(MnDOT 3401) @ 180° O.C. (SEE STAKING
DIAGRAM)
COORDINATE
STAKING TO INSURE
° UNIFORM
ORIENTATION OF
GUY LINES AND
AKES
STAKING DIAGRAM
GUY WIRE WITH WEBBING
FLAGGING- ONE PER WIRE
4"-6" SHREDDED BARK MULCH
2"x2"x24" WOOD STAKE SET AT
ANGLE- STAKE TOP BELOW GRADE
EXISTING GRADE
MINIMUM 1/2 WIDTH OF ROOT BALL
PLANTING SOIL MIXTURE (SEE SPEC.)
UNDISTURBED OR STABILIZED
�il.lh 08M611111MIIIHMM
SUBSOILS
CONIFEROUS TREE PLANTING DETAIL
NO SCALE
LANDSCAPE LEGEND
KEY
BOTANICAL NAME
COMMON NAME
SIZE
ROOT
QTY.
REMARKS
DECIDUOUS TREES
itt
iHackberrir
Celtis occidentalis
y
2.5
BB
8
1
���
;`��
Populus tremuloides
Quacking aspen ,clump form
2.5"
BB
8
CLUMP FORM
to EQUAL 2.5"
��•
VI V
Quercus rubra
Red Oak
2.5"
B B
1
CONIFEROUS TREES
110
Pinus sylvestris
Austrian Pine
6'ht
BB
8
aPicea
glauca densata
Black Hill Spruce
6'ht
BB
8
ORNAMENTALTREES
Malus 'Prairifire'
Prairiefire Crab
2"
BB
4
illi
Syringa reticulate
Japanese Lilac
2"
BB
4
CLUMP FORM
to EQUAL 2.5"
4C�s
��:
f,� /
�_�
Amelanchier x grandiflora
Autumn Brilliance Serviceberry
2"
BB
4
CLUMP FORM
to EQUAL 2.5"
���r
f
AlkIV
Viburnum lentago
Nannyberry Tree
2"
BB
4
TREE FORM
•
Malus 'Showtime'
Showtime Crab
2"
BB
2
SHRUBS
��!
0
Amelanchier alnifolia 'Regent'
Regent Serviceberry
#5
CONT
11
)I(
Euonymus alatus
Winged Euonymus
#5
CONT
7
Rhus t hina
Yp
Staghorn Sumac
#5
CONT
16
Diervilla lonicera
Dwarf Bush Honeysuckle
#2
CONT
24
NOTE: CONIFEROUS OVERSTORY TREE VARIETIES WERE SELECTED FOR THEIR ADAPTABILITY TO THE SITE CONDITIONS..
PLANTING NOTES
1. ALL PLANTS MUST BE HEALTHY, VIGOROUS MATERIAL, FREE OF PESTS
AND DISEASE AND BE CONTAINER GROWN OR BALLED AND BURLAPPED AS
INDICATED IN THE LANDSCAPE LEGEND.
2. ALL TREES MUST BE STRAIGHT TRUNKED AND FULL HEADED AND MEET
ALL REQUIREMENTS SPECIFIED.
3. THE LANDSCAPE ARCHITECT RESERVES THE RIGHT TO REJECT ANY
PLANTS WHICH ARE DEEMED UNSATISFACTORY BEFORE, DURING, OR
AFTER INSTALLATION.
4. NO SUBSTITUTIONS OF PLANT MATERIAL SHALL BE ACCEPTED
UNLESS APPROVED IN WRITING BY THE LANDSCAPE ARCHITECT.
5. ALL PLANTING STOCK SHALL CONFORM TO THE "AMERICAN STANDARD
FOR NURSERY STOCK," ANSI-Z60, LATEST EDITION, OF THE AMERICAN
ASSOCIATION OF NURSERYMEN, INC. AND SHALL CONSTITUTE MINIMUM
QUALITY REQUIREMENTS FOR PLANT MATERIALS.
6. EXISTING TREES AND SHRUBS TO REMAIN SHALL BE PROTECTED TO THE
DRIP LINE FROM ALL CONSTRUCTION TRAFFIC, STORAGE OF MATERIALS
ETC. WITH 4' HT. ORANGE PLASTIC SAFETY FENCING ADEQUATELY
SUPPORTED BY STEEL FENCE POSTS 6' O.C. MAXIMUM SPACING.
7. ALL PLANT MATERIAL QUANTITIES, SHAPES OF BEDS AND LOCATIONS
SHOWN ARE APPROXIMATE. CONTRACTOR SHALL BE RESPONSIBLE FOR
COMPLETE COVERAGE OF ALL PLANTING BEDS AT SPACING SHOWN AND
ADJUSTED TO CONFORM TO THE EXACT CONDITIONS OF THE SITE. THE
LANDSCAPE ARCHITECT SHALL APPROVE THE STAKING LOCATION OF ALL
PLANT MATERIALS PRIOR TO INSTALLATION.
8. ALL TREES MUST BE PLANTED, MULCHED, AND STAKED AS SHOWN IN THE
DETAILS.
9. ALL PLANTING AREAS MUST BE COMPLETELY MULCHED AS SPECIFIED.
10. MULCH: SHREDDED HARDWOOD MULCH, CLEAN AND FREE OF NOXIOUS
WEEDS OR OTHER DELETERIOUS MATERIAL, IN ALL MASS PLANTING BEDS
AND FOR TREES, UNLESS INDICATED AS ROCK MULCH ON DRAWINGS.
SUBMIT SAMPLE TO LANDSCAPE ARCHITECT PRIOR TO DELIVERY ON -SITE
FOR APPROVAL. DELIVER MULCH ON DAY OF INSTALLATION. USE 4" FOR
TREES, SHRUB BEDS, AND 3" FOR PERENNIAL/GROUND COVER BEDS,
UNLESS OTHERWISE DIRECTED.
11. THE PLAN TAKES PRECEDENCE OVER THE LANDSCAPE LEGEND IF
DISCREPANCIES EXIST. THE SPECIFICATIONS TAKE PRECEDENCE OVER
THE PLANTING NOTES AND GENERAL NOTES.
12. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL MULCHES AND
PLANTING SOIL QUANTITIES TO COMPLETE THE WORK SHOWN ON THE PLAN.
VERIFY ALL QUANTITIES SHOWN ON THE LANDSCAPE LEGEND.
13. LONG-TERM STORAGE OF MATERIALS OR SUPPLIES ON -SITE WILL NOT BE
ALLOWED.
14. THE CONTRACTOR SHALL KEEP PAVEMENTS, PLANTERS AND BUILDINGS
CLEAN AND UNSTAINED. ALL PEDESTRIAN AND VEHICLE ACCESS TO BE
MAINTANED THROUGHOUT CONSTRUCTION PERIOD. ALL WASTES SHALL BE
PROMPTLY REMOVED FROM THE SITE. ANY PLANT STOCK NOT PLANTED ON
DAY OF DELIVERY SHALL BE HEELED IN AND WATERED UNTIL INSTALLATION.
PLANTS NOT MAINTAINED IN THIS MANNER WILL BE REJECTED. ANY DAMAGE
TO EXISTING FACILITIES SHALL BE REPAVED AT THE CONTRACTOR'S
EXPENSE.
15. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLYING WITH ALL
APPLICABLE CODES, REGULATIONS, AND PERMITS GOVERNING THE WORK.
16. LOCATE AND VERIFY ALL UTILITIES, INCLUDING IRRIGATION LINES, WITH
THE OWNER FOR PROPRIETARY UTILITIES AND GOPHER STATE ONE CALL AT
454-0002 (TWIN CITIES METRO AREA) OR 800-252-1166 (GREATER MINNESOTA)
48 HOURS BEFORE DIGGING. CONTRACTOR SHALL BE RESPONSIBLE FOR THE
PROTECTION AND REPAIR OF ANY DAMAGES TO SAME. NOTIFY THE
LANDSCAPE ARCHITECT OF ANY CONFLICTS TO FACILITATE PLANT
RELOCATION.
17. USE ANTI -DESICCANT (WILTPRUF OR APPROVED EQUAL) ON DECIDUOUS
PLANTS MOVED IN LEAF AND FOR EVERGREENS MOVED ANYTIME. APPLY AS
PER MANUFACTURER'S INSTRUCTION. ALL EVERGREENS SHALL BE
SPRAYED IN THE LATE FALL FOR WINTER PROTECTION DURING WARRANTY
PERIOD.
18. PLANTING SOIL FOR TREES, SHRUBS AND GROUND COVERS: FERTILE
FRIABLE LOAM CONTAINING A LIBERAL AMOUNT OF HUMUS AND CAPABLE OF
SUSTAINING VIGOROUS PLANT GROWTH. IT SHALL COMPLY WITH MN/DOT
SPECIFICATION 3877 TYPE B SELECT TOPSOIL. MIXTURE SHALL BE FREE FROM
HARDPACK SUBSOIL, STONES, CHEMICALS, NOXIOUS WEEDS, ETC. SOIL
MIXTURE SHALL HAVE A PH BETWEEN 6.1 AND 7.5 AND 10-10-10 FERTILIZER AT
THE RATE OF 3 POUNDS PER CUBIC YARD. IN PLANTING BEDS INCORPORATE
THIS MIXTURE THROUGHOUT THE ENTIRE BED BY ROTOTILLING INTO THE TOP
12" OF SOIL.
19. ALL PLANTS SHALL BE GUARANTEED FOR TWO COMPLETE GROWING
SEASON (APRIL 1 - NOVEMBER 1), UNLESS OTHERWISE SPECIFIED. THE
GUARANTEE SHALL COVER THE FULL COST OF REPLACEMENT INCLUDING
LABOR AND PLANTS.
20. CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT AT LEAST 3
DAYS PRIOR TO PLANNED DELIVERY. THE CONTRACTOR SHALL NOTIFY THE
LANDSCAPE ARCHITECT AT LEAST 24 HOURS IN ADVANCE OF BEGINNING
PLANT INSTALLATION.
21. SEASONS/TIME OF PLANTING: NOTE: THE CONTRACTOR MAY ELECT TO
PLANT IN OFF-SEASONS ENTIRELY AT HIS/HER RISK. DECIDUOUS POTTED
PLANTS:
APRIL 1-JUNE 1; AUG. 21-NOV. 1
DECIDUOUS B&B:
APRIL 1-JUNE 1; AUG. 21-NOV. 1
EVERGREEN POTTED PLANTS:
APRIL 1-JUNE 1; AUG. 21-OCT. 1
EVERGREEN B&B:
APRIL 1-MAY 15; AUG. 21-SEPT. 15
22. MAINTENANCE SHALL BEGIN IMMEDIATELY AFTER EACH PORTION OF THE
WORK IS IN PLACE. PLANT MATERIAL SHALL BE PROTECTED AND MAINTAINED
UNTIL THE INSTALLATION OF THE PLANTS IS COMPLETE, INSPECTION HAS
BEEN MADE, AND PLANTINGS ARE ACCEPTED EXCLUSIVE OF THE GUARANTEE.
MAINTENANCE SHALL INCLUDE WATERING, CULTIVATING, MULCHING, REMOVAL
OF DEAD MATERIALS, RE -SETTING PLANTS TO PROPER GRADE AND KEEPING
PLANTS IN A PLUMB POSITION. AFTER ACCEPTANCE, THE OWNER SHALL
ASSUME MAINTENANCE RESPONSIBILITIES. HOWEVER, THE CONTRACTOR
SHALL CONTINUE TO BE RESPONSIBLE FOR KEEPING THE TREES PLUMB
THOUGHOUT THE GUARANTEE PERIOD.
23. ANY PLANT MATERIAL WHICH DIES, TURNS BROWN, OR DEFOLIATES (PRIOR
TO TOTAL ACCEPTANCE OF THE WORK) SHALL BE PROMPTLY REMOVED FROM
THE SITE AND REPLACED WITH MATERIAL OF THE SAME SPECIES, QUANTITY,
AND SIZE AND MEETING ALL LANDSCAPE LEGEND SPECIFICATIONS.
24. WATERING: MAINTAIN A WATERING SCHEDULE WHICH WILL THOROUGHLY
WATER ALL PLANTS ONCE A WEEK. IN EXTREMELY HOT, DRY WEATHER, WATER
MORE OFTEN AS REQUIRED BY INDICATIONS OF HEAT STRESS SUCH AS WILTING
LEAVES. CHECK MOISTURE UNDER MULCH PRIOR TO WATERING TO DETERMINE
NEED. CONTRACTOR SHALL MAKE THE NECESSARY ARRANGEMENTS FOR WATER.
25. CONTRACTOR SHALL REQUEST IN WRITING, A FINAL ACCEPTANCE
INSPECTION.
26. PLANTINGS TO UTILIZE PROPOSED IRRIGATION SYSTEM.
27. ALL DISTURBED AREAS TO BE SEEDED, ARE TO RECEIVE 4" TOP SOIL, SEED,
MULCH, AND WATER UNTIL A HEALTHY STAND OF GRASS IS OBTAINED.
ENGINEERING
SURVEYING
ENVIRONMENTAL
PLANNING
EVS, INC.
10025 Valley View Road, Suite 140
Eden Prairie, Minnesota 55344
Phone: 952-646-0236
Fax: 952-646-0290
www.evs-eng.com
City Site Plan Review
PROJECT
Highway 55 Mini Storage
LOCATION
Medina, MN
CLIENT
Highway 55 Rental &
Sales, Inc.
SHEET
Landscape Plan
Details
# DATE REVISION
1 10/21/15 City Comments
I HEREBY CERTIFY THAT THIS
PLAN, SPECIFICATION, OR
REPORT WAS PREPARED BY ME
OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A
DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF
THE STATE OF MINNESOTA.
Brian M. Johnson
DATE 10/21 /2015
REGISTRATION NUMBER 46607
DRAWN BY
KEB
DATE
10.21.2015
CHECKED BY
BMJ
PROJECT #
2013-033.2
SHEET NUMBER
L102
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MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: October 29, 2015
SUBJ: Planning Department Updates November 4, 2015 City Council Meeting
Land Use Application Review
A) Medina Mini -Storage Site Plan Review; Text Amendment — 4790 Rolling Hills Road — Highway 55
Rental Portable Storage, LLC has requested a site plan review to construct three additional mini -
storage buildings. The applicant has also requested an amendment to the City's zoning code to
allow fiber -cement ("Hardiboard") exterior building materials in the Rural Business and Rural
Commercial Holding districts. The Planning Commission held a public hearing at the October 13
meeting. The Commission supported fiber cement materials (lap siding only) in the RBH and RCH
districts and recommended approval of the site plan review. The ordinance is scheduled to be
presented to the Council on October 20 and the site plan review on November 4.
B) Wealshire LLC Comp Plan Amendment, Rezoning, Site Plan Review — Wealshire, LLC has
requested a site plan review for construction of a 173,000 sf memory care facility. The request also
includes a rezoning from RR-UR to Business Park and an Interim Use Permit to permit continued
agricultural use of the portion of the property not proposed to be developed. The Met Council has
also approved of the previous Comp Plan amendment. The Planning Commission meeting reviewed
the rezoning, site plan review and interim use permit at the February 10 meeting and unanimously
recommended approval. The City Council reviewed at the May 19 meeting and directed staff to
prepare approval documents. The applicant has subsequently changed their proposed site plan which
was presented to the Planning Commission and Council. The applicant is working on finalizing
construction plans.
C) 3 Rivers Church CUP — 3 Rivers Church has requested a conditional use permit to operate within
the existing office building at 52 Hamel Road. A public hearing was held at the September 8
Planning Commission meeting. The Planning Commission unanimously recommended approval of
the CUP. The City Council adopted a resolution of approval at the October 20 meeting. This project
will be closed.
D) St. Peter and Paul Cemetery and Hamel Place —The City Council has adopted resolutions
approving these projects, and staff is assisting the applicants with the conditions of approval in order
to complete the projects.
E) Stonegate Conservation Design Subdivision — west of Deerhill, East of Homestead. The applicant
has requested PUD General Plan and Preliminary Plat approval for a conservation design
subdivision of 421ots on 170 gross acres. The Planning Commission held a public hearing on the
matter at the July 14 meeting and found that the proposed conservation design subdivision does not
fully meet the objectives of the CD -district. As a result, the Commission recommended denial. The
Park Commission reviewed on July 15. The City Council reviewed on August 5 and August 18.
The Council granted preliminary plat and general plan approval at the October 6 meeting. Staff will
await an application for final plat.
F) Woods of Medina, Capital Knoll— these preliminary plats have been approved and staff is awaiting a
final plat application
G) Buehler Plat — Robert Buehler has requested approval of a plat to separate 2782 Willow Drive from
an adjacent property. The parcels were a single lot and a previous owner sold portions of the lot to
two separate buyers. The applicant seeks to subdivide the property to create a buildable lot, and the
other portion of the property would be platted as an outlot. The City Council adopted a resolution of
Planning Department Update
Page 1 of 2 November 4, 2015
City Council Meeting
approval at the September 15 meeting. Staff will work with the applicant to complete the conditions
of approval before recording.
H) Hamel Haven subdivision — This subdivision has received final approval. Staff is working with the
applicants on the conditions of approval before construction begins
I) Wright -Hennepin Solar Panels — WH has requested a conditional use permit for the installation of a
solar garden approximately an acre in area at their substation on Willow Drive, south of Highway
55. The Council adopted a resolution of approval at the June 16 meeting. Staff will work with the
applicant to meet the conditions of approval before construction.
Other Pro'ects
A) Comprehensive Plan — the Steering Committee held their first meeting on October 29. Staff is also
preparing for the Visioning Session on November 9 at 6:30 PM. Staff encourages Council members
to spread the word about the visioning session. Staff also attended a workshop related to the
Comprehensive Plan process.
B) County Road 116/Highway 55 — staff attended meetings with Tolomatic and McDonalds related to
the road project.
Planning Department Update
Page 2 of 2 November 4, 2015
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 763.473-9209
f: 763.473-8858
non -emergency: 763-525-6210
MEMORANDUM Emergency 9.1_1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: October 30, 2015
RE: Department Updates
Staffing
Over the last couple of weeks, our department has been working shorthanded. We have
two officers out due to medical issues and we are still working on hiring Officer Vinck's
replacement. The activity on the streets has not slowed down and our officers and staff
are working hard to ensure everything is handled.
Hiring Process
As of October 29, 2015, our top candidate, Joshua David McKinley, has passed the
physical and psychological exams. He has been offered the officer position pending
Council approval. A tentative start date will be November 16, 2015. There will be a
memo in the Council packet requesting approval.
False Liens
This week we were notified by the FBI that a sovereign citizen has filed false liens
against two of our personnel who had arrested the suspect for vehicle registration
violations. The FBI and our City Attorney are working to have the liens removed from
the officers' names and we will be filling a criminal complaint with Ramsey County once
the civil action is complete.
Fire Status
We continue to work with all four fire departments on many different issues. The
consolidation talks between Hamel and Loretto are complete; there was a consensus
between the two departments that the consolidation will not happen at this time. Both
departments continue to move forward with plans to serve the City of Medina. Currently,
response times and number of responders are very good for both departments.
Patrol by Sergeant Jason Nelson
Investigator Hall has been asked to cover general investigations as Investigator Domino
is out for 4-6 weeks. Investigator Hall has been extremely busy with trying to fill both
shoes.
Training
I attended training at the Anoka County Sheriff's Department which covered street
officers' response to family law and civil disputes. This is an area that we deal with day
to day but is mostly handled by the Hennepin County Civil Division. Great information
learned and will be passed on to patrol.
Patrol Activities
For the dates of October 14 to October 28, 2015, our officers issued 69 citations and 71
warnings for various traffic infractions. There were a total of 0 driving while impaired
arrests, four traffic accidents, seven medicals and ten alarms.
On October 27, 2015, I assisted numerous agents with the FBI who conducted a search
warrant at a local residence in reference to a trade secret case they were working.
On October 27, 2015, Officer Converse took a report at the Choo Choo Bar of an
individual who attempted to pass a counterfeit $20 bill. When questioned about the bill,
the male grabbed the bill and left the business. This same suspect also cashed a fake $20
in Plymouth the same day. I have been following up on the case and a suspect has been
identified.
On October 26, 2015, Officer McGill responded to Loretto for a report of a female that
was having labor pains while in a vehicle. Upon arrival, in front of the Loretto Fire
Department, the baby was being delivered in the front seat by fire department personal.
The baby was delivered and mom and baby were transported to the hospital. Reports
indicate that mom and baby are doing just fine. Hats off to the Loretto Fire Department
for playing doctor.
On October 26, 2015, Officer McGill responded to a business parking lot for a report of a
domestic dispute. Upon his arrival, he located an elderly couple in their late 70's who
were arguing about directions that the male had obtained for a funeral in Annandale.
Officer McGill was able to mediate and give them good directions to where they were
going.
On October 24, 2015, Officer Jessen was dispatched to the Hamel area for a medical
where dispatch advised that someone was not breathing. Upon his arrival, the young
male was found to be deceased. Investigator Hall was called in along with the West
Metro Drug Task Force. The case is being investigated as a narcotic overdose. Several
search warrants have been written and the death investigation is ongoing. This case is
requiring a lot of man hours and assistance from other agencies.
On October 19, 2015, Officer Converse took a theft of a track hoe report. Installers
reported that someone had stolen their Kubota track hoe from the Willow Drive power
station over the weekend. Case was forwarded to Investigations. There has been a rash
of these types of thefts in the northwest metro over the past several months
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: October 28, 2015
MEETING: November 4, 2015
SUBJECT: Public Works Update
STREETS
• Tower Drive is near complete for the season. Sod is in place and the ponds are stabilized
and seeded. There are always punch list items to complete, but the project looks good.
The recent rains have filled the storm ponds, and water quality to Elm Creek has
improved drastically.
• PW has been patching around the manholes and valves in the streets to protect them from
the snowplows.
WATER/SEWER/STORMWATER
• Hydrant flushing and servicing is near complete. The crew has been working on this for
almost a month, each year we accumulate a few more and it has grown into a large
undertaking.
• PW has corrected a soil erosion problem in a rural culvert spillway on Pioneer Trail. We
do have a lot of storm water inspections to do yet this year and will be busy with them
until the snow starts falling.
• Well #8 test pumping went well and we are very happy with the yield. The well pumped
up to 1500 GPM and the pump will be sized for 1200 GPM. The City shouldn't need a
well for a long time as long as we stick to our irrigation policy. The water will most
likely need to be treated if used on a regular basis because it does have some iron and
manganese. Over all, this was a great find on property negotiated in the development
agreement with Lennar.
PARKS/TRAILS
• The City contractor will be doing fall cleanup on our designated parks and City Hall.
• PW will be winterizing the fieldhouse and the irrigation system at Hamel Legion Park.
• The crew is re -planking some picnic tables for the Lakeshore Park with recycled material
which will match the rest of our tables.
• There will be a subcommittee meeting with the stake holders of the baseball
organizations currently using the ball fields. Jodi and I will attend from staff.
MISCELLANEOUS
• Snow plows are prepped and ready to go. We have added a new route to the mix, along
with a new truck and driver for the 2015/2016 winter season. We have also re -arranged
our routes to accommodate the higher traffic areas in town first.
• Public Works held a department meeting where we discussed safety, plow routes,
communication with city hall and prioritizing calls.
ORDER CHECKS October 21, 2015 - November 5, 2015
43523 QURAISHI, NAGHMA $350.00
43524 AGRE, CAROLINE $150.00
43525 ASSOCIATION OF PUBLIC $25.00
43526 ED BELLAND $418.36
43527 CHARLES CUDD DE NOVO $8,495.50
43528 COMMERCIAL ASPHALT CO. $1,836.81
43529 MARK & ANNE DONAHOE $371.40
43530 GHAI, JYOTSNA & SURESH K $500.00
43531 US HOME CORP $10,000.00
43532 MORSE, CHARLES $800.00
43533 PURI, VIKAS $250.00
43534 SEELYE, MARY $150.00
43535 COLLEEN SIVETS $3.95
43536 WRIGHT HENN COOP ELEC ASSN $2,000.00
43537 ADAM'S PEST CONTROL INC $149.00
43538 ALLSTAR ELECTRIC $1,211.53
43539 AMERICAN PUBLIC WORKS ASSN' $223.75
43540 AUTOMATIC SYSTEMS CO $334.45
43541 BARBARA SCHNEIDER FOUNDATION $47.00
43542 BIFFS INC $679.30
43543 BRIGGS AND MORGAN $3,002.00
43544 BRYAN ROCK PRODUCTS $800.23
43545 CENTURYLINK $644.00
43546 CRABTREE COMPANIES $3,398.31
43547 DITTER INC $477.00
43548 EARL F ANDERSEN INC $242.85
43549 ECM PUBLISHERS INC $55.41
43550 EHLERS & ASSOC INC. $3,800.00
43551 GRAFIX SHOPPE $885.00
43552 HAKANSON ANDERSON ASSOCIATES I $500.00
43553 HD SUPPLY WATERWORKS LTD $59.39
43554 HENN COUNTY TREASURER $25.00
43555 HOLIDAY FLEET $387.41
43556 KD & COMPANY RECYCLING INC $118.92
43557 LANO EQUIPMENT INC $10.79
43558 LEXISNEXIS RISK DATA MGMT INC $40.50
43559 LUMBER ONE COLD SPRING INC $110.00
43560 CITY OF MAPLE PLAIN $14.14
43561 MARCO INC $27.56
43562 MECHANICAL BROS LLC $176.00
43563 MINUTEMAN PRESS $337.22
43564 MORRIS ELECTRONICS INC $70.00
43565 OFFICE DEPOT $54.99
43566 RDJ SPECIALTIES, INC. $325.82
43567 ROLF ERICKSON ENTERPRISES INC $7,443.56
43568 SCHMIDT CURB COMPANY INC $13,730.00
43569 STEPHAN,PAUL $3,147.95
43570 STREICHER'S $826.94
43571 TEGRETE CORP $1,358.64
43572 TWIN CITY GARAGE DOOR $1,272.00
43573 UFC FARM SUPPLY $13.95
43574 UPTOWN HAMEL INC $65.00
43575 WESTSIDE WHOLESALE TIRE $735.47
43576 WSB & ASSOCIATES $64,776.50
Total Checks $136,928.60
Electronic Payments October 21, 2015 - November 5, 2015
003373E FARMERS STATE BANK OF HAMEL $12.00
003374E MINNESOTA, STATE OF $1,940.00
003375E PR PERA $13,509.92
003376E PR FED/FICA $14,906.75
003377E PR MN Deferred Comp $2,005.00
003378E PR STATE OF MINNESOTA $3,096.31
003379E SELECT ACCOUNT $702.00
003380E CITY OF MEDINA $18.00
003381E FARMERS STATE BANK OF HAMEL $20.00
003382E SELECT ACCOUNT $3,220.66
003383E AFLAC $394.88
003384E DELTA DENTAL $2,484.44
003385E KONICA MINOLTA $168.48
003386E PITNEY BOWES $123.00
003387E MEDIACOM OF MN LLC $355.80
003388E XCEL ENERGY $10,155.41
Total Electronic Checks $53,112.65
PAYROLL DIRECT DEPOSIT October 21 2015
506724 ALTENDORF, JENNIFER L. $1,269.15
506725 BARNHART, ERIN A. $1,865.68
506726 BELLAND, EDGAR J. $2,484.22
506727 BOECKER, KEVIN D. $2,396.31
506728 CONVERSE, KEITH A. $2,047.49
506729 DINGMANN, IVAN W $2,116.39
506730 DOMINO, CHARMANE $1,730.48
506731 ENDE, JOSEPH $1,356.11
506732 FINKE, DUSTIN D $2,116.36
506733 GALLUP, JODI M $1,590.31
506734 GLEASON, JOHN M. $1,955.40
506735 GREGORY, THOMAS $1,987.06
506736 HALL, DAVID M. $2,215.18
506737 JESSEN, JEREMIAH S $2,219.14
506738 JOHNSON, SCOTT T. $2,162.88
506739 KLAERS, ANNE M. $1,159.97
506740 LANE, LINDA $1,465.16
506741 LEUER, GREGORY J. $2,300.91
506742 MCGILL, CHRISTOPHER R. $1,365.41
506743 NELSON, JASON $2,176.71
506744 PETERSON, DEBRAA $1,545.17
506745 REINKING, DEREK M $1,669.33
506746 SCHERER, STEVEN T. $2,260.93
506747 VIEAU, CECILIA M. $1,165.45
506748 WENANDE, BRANDON S $493.77
Total Payroll Direct Deposit $45,114.97