HomeMy Public PortalAbout2023-03-02Town Council Meeting February 28, 2023 Page 1 of 5
Town Council Meeting Minutes
March 2, 2023, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA and New
Orleans Marriott, 555 Canal Street, New Orleans, LA
1. Call to Order – Mayor Romack called the meeting to order at 5:04 p.m.
2. Roll Call: Council Members; Zabriskie, Klovstad, Vice Mayor Polivy, and Mayor Romack.
Absent: Council Member Henderson.
Staff Present: Lynn Baumgartner, Administrative Analyst II, Housing, Becky Bucar, Engineering
Manager; Kelly Carpenter, Deputy Town Clerk; Nicole Casey, Administrative Services Director;
Danny Renfrow, Chief of Police; Sarah Ring, Administrative Technician; Andy Morris, Town
Attorney; Denyelle Nishimori, Community Development Director; Hilary Hobbs, Assistant to the
Town Manager; Jen Callaway, Town Manager; and Robert Womack, Emergency Services
Coordinator.
3. Pledge of Allegiance – recited in unison.
4. Public Comment – none.
5. Presentations
5.1 Jen Callaway, Town Manager, presented the kickoff for the upcoming Budget Workshop.
5.2 Jen Callaway, Town Manager, presented the Town Manager Report and introduced Robert
Womack, Emergency Services Coordinator to provide an emergency update.
In response to Council Member questions:
Code Red messaging is utilized in pushing out information to travelers.
Possible resurrection of the Town’s old public information releases and distribution
to a wider audience.
Visit Truckee Tahoe has been working closely with Town communications staff.
Mayor Romack opened the presentation items to public comment.
Seeing none, Mayor Romack closed public comment.
6. Consent Calendar
It was moved by Council Member Zabriskie, and seconded by Vice Mayor Polivy, to approve
the Consent Calendar Items 6.1 through 6.7 as follows:
6.1 Approve the minutes including the amendment to the February 14, 2023, minutes per
Council Member Zabriskie’s request (published in the additional information and public
comment folder for that meeting).
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6.2 Authorize the Public Works Director/Town Engineer to file a Notice of Completion with the
Nevada County Recorder for the Coldstream Road Roundabout Project, C1712.
6.3 Authorize Town Manager to execute a contract with Arteclettica for design, fabrication,
and installation of an art piece for the Brockway Road retaining wall in the amount of
$50,000 and authorize an additional $5,000 contract contingency for a total authorized
expenditure amount of $55,000.
6.4 Adopt Resolution 2023-10 requesting Sustainable Communities Transportation Planning
Grant program funds for the Downtown Truckee Railroad Pedestrian Crossing Feasibility
Study and authorize letter of support for the application.
6.5 Adopt Resolution 2023-09 opposing Initiative No. 21-0042A1, the Taxpayer Protection and
Government Accountability Act, and joining the No on Initiative 21-0042A1 coalition.
6.6 Approve Resolution 2023-11 forgiving $82,661.92 in interest accrued on the Frishman
Hollow II loan, allowing Alder Pacific Associates II to cash out $44,943 of their HOME PI
loan balance to cover construction costs.
6.7 Award and execute the 2022 Public Service Center Fueling Station (C2021) construction
contract to L.A. Perks Petroleum Specialists in the amount of $1,365,332; 2) Authorize a
contingency amount of $136,533 (10%) in the construction contract; 3) Authorize the Town
Engineer to approve contract change orders or changes to unit quantities within the
approved contingency amount; 4) Amend the Fiscal Year 22/23 and 23/24 budgets as
outlined in the staff report; and 5) Authorize Town Manager to execute any necessary
amendments to the Memorandum of Understanding’s with Truckee Donner Public Utility
District and Truckee Fire Protection District as outlined in the staff report.
The Consent Calendar carried with the following vote:
Ayes: Council Member Zabriskie, Council Member Klovstad, Vice Mayor Polivy,
and Mayor Romack.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4-0.
Written Public Comment was received on Item 6.7 from Pamela Dickerman.
7. Discussion Items
7.1 Short-Term Rental Workforce Housing Token Pilot Program Guidelines and Request for
Proposals Approval.
Recommended Action: 1) Approve the Short-Term Rental Workforce Housing Token Pilot
Program Guidelines with the amendment to allow a Token to transfer once in a calendar year and
Request for Proposals; 2) Direct staff to request proposals for the Short -Term Rental Workforce
Housing Token Pilot Program; 3) Authorize the Town Manager to make minor administrative
changes to the guidelines if necessary.
Lynn Baumgartner, Program Analyst II, presented from the staff report (presentation on file with
Town Clerk).
The unused tokens can be re-allocated by Council or go unallocated.
The Ordinance does allow Council to approve tokens above or below the cap.
Staff is continuing with the pilot model because of so many unknowns with how successful
the program will be.
Concern with monetizing the token program.
Concern with a token potentially being utilized by four different properties per year.
Council Discussion:
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Amend the language to allow a token one transfer in a calendar year during the pilot
program.
Mayor Romack opened the item for public comment.
Seeing none, Mayor Romack closed public comment.
The staff recommendation was moved by Vice Mayor Polivy, seconded by Council Member
Klovstad, and adopted with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Polivy, and Mayor Romack.
Noes: Council Member Zabriskie.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 3-1.
7.2 Donner Lake Litter Art Concept Review and Approval.
Recommended Action: Direct staff to pursue the final design and fabrication of the Jumping
Fish Donner Lake Art concept with Building 180 and authorize the Town Manager to execute a
contract with Truckee Donner Recreation and Park District (TDRPD) to identify ownership and
maintenance responsibilities for installed art.
Becky Bucar, Engineering Manager, presented from the staff report (presentation on file with
Town Clerk).
Council Member Henderson arrived at 6:45 p.m.
Council Discussion:
The artists already have the material they need from Clean up the Lake.
Ensure the artists understand the snow load.
Mayor Romack opened the item for public comment.
Verbal comment received from: Sven Leff, General Manager Truckee Donner Recreation and
Parks District.
Mayor Romack closed public comment.
The staff recommendation was moved by Vice Mayor Klovstad, seconded by Council
Member Henderson, and adopted with the following vote:
Ayes: Council Member Klovstad, Council Member Henderson, Council Member
Zabriskie, Vice Mayor Polivy, and Mayor Romack.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.3 Use of Truckee Home Access Program (THAP) to fund a Multi-Family Workforce Housing
Acquisition.
Recommended Action: Approve the use of the Truckee Home Access Program (THAP) to support
the acquisition and deed restriction of eight multi-family housing units by the Truckee Tahoe
Workforce Housing Agency.
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Hilary Hobbs, Assistant to the Town Manager, presented from the staff report (presentation on file
with Town Clerk).
Emily Vitas, Truckee Tahoe Workforce Housing Agency, in attendance to help answer questions.
Council Discussion:
All funds in the program will be used equitably.
If approved when the transfer of ownership occurs, it will be locals only use.
THAP’s dollars are worked into the calculation to get us to the offer amount.
Each unit will be tied to a designated partner agency.
Rents will have to be increased over a 5-year period to make this property work.
Mayor Romack opened the item for public comment.
Written comment received from: Jaimee Saliba
Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Zabriskie, seconded by Vice
Mayor Polivy, and adopted with the following vote:
Ayes: Council Member Zabriskie, Vice Mayor Polivy, Council Member
Klovstad, Council Member Henderson, and Mayor Romack.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
8. Council Reports
Vice Mayor Polivy
Attended a Visit Truckee Tahoe Board Meeting.
Watched the Planning Commission Meeting.
Mayor Romack
Attended the Truckee Tahoe Transportation Management Association.
Attended the 4th of July Fireworks Meeting.
Attended the Mayors and Managers Meeting.
Attended a meeting with Mountain Area Preservation (MAP).
Council Member Klovstad
Watched a Planning Commission Meeting.
Attended a Climate Transformation Alliance (CTA) Meeting.
Attended the Virtual Tahoe Forest Hospital Board Meeting.
Requested an update on the Post Office from the Town Manager at a future TM report.
Met with Hardy Bullock, Supervisor District 5.
Council Member Zabriskie
Participated in an ad-hoc committee regarding the July 4th Fireworks.
Attended Golden Seniors presentation provided by Jen Callaway, Town Manager.
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Attended Good Morning Truckee.
Met with Harry Weiss, and Ted Owens of Tahoe Forest Health District.
Attended a Truckee North Tahoe Transportation Management Association Meeting.
Met with Jessica Penman, Tahoe Truckee Chamber of Commerce.
Council Member Henderson
Attended a Community Plastic Water Bottle Ban Workshop.
Attended two different Energy and Climate Related Conferences.
Spoke with Kathleen Eagan with Friends of the Library.
9. Adjournment – 7:46 p.m.
To the regular meeting of the Truckee Town Council, March 14, 2023, 5:00 p.m. at Town Hall, 10183
Truckee Airport Road, Truckee, CA.
____________________________ ____________________________
Sarah Ring, Administrative Technician Lindsay Romack, Mayor
on behalf of Judy Price, MMC, Town Clerk
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