HomeMy Public PortalAboutPRR 15-1899From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com]
Sent: Tuesday, July 28, 2015 2:53 PM
To: Bill Thrasher <bthrasher @gulf - stream.org>
Subject: Follow up to 9 -29 -13 record request and Fwd: GS #1894 (disposition record of hard drive —
followup)
Dear Custodian of Records,
I am writing you in response to the email you sent me today (forwarded herein for your
reference). I am very frustrated by your terse conclusion that:
There are no public records responsive to your request for (1) metadata and electronic
information records associated with the creation of the October 18, 2011 incident report by
Officer Ginsberg and (2) a disposition record for any metadata and electronic information
records associated with the creation of the October 28, 2011 incident report by Officer
Ginsberg.
Chief Ward testified under oath that Officer Ginsberg created his incident reports on a computer.
Computers automatically create Metadata and Electronic Information Records when activities
such as Ginsberg writing his report takes place on that computer. This information is captured on
a hard drive.
You claim these records don't exist and never did. But that is not possible. Your failure to
acknowledge that this is not possible or to explain how these records never existed is perplexing
to me. I don't know how else to ask you to provide these records for my inspection.
Your quickness to add, "We consider this matter closed." is additionally uncooperative and
frustrating.
I am going to try once more try to at least locate the computer that Ginsberg used and hopefully
that will bring me closer to obtaining the public record I seek to inspect.
Therefore, I am asking you AGAIN to please produce for my inspection the record I requested of
you on Sep 29, 2013 which you promised on Oct 3, 2013 you would respond to in 3 days. That
record is:
The serial number of the computer used by Police Officer Ginsberg to create incident
reports during the period of time from August 1, 2011 to August 1, 2013.
For your reference, this original request and your response is attached to this email and titled 10
3 13 C O'Hare GINSBERG CSN intake.Ddf.
Please note, the serial number may be found on any of the following public records:
1. the documents that accompanied the purchase of this computer,
2. the warranty information for this computer,
3. the inventory record of public property for this computer
4. the manufacturer's identification label affixed to this computer
Also note, FS 119.011(12) "Public records" means all documents, papers, letters, maps, books,
tapes, photographs, films, sound recordings, data processing software, or other material, regardless of
the physical form, characteristics, or means of transmission, made or received pursuant to law or
ordinance or in connection with the transaction of official business by any agency.
This serial number is a public record. When the Town purchased this computer, the sale was a
"transaction of official business by any agency". the computer's serial number was "made or
received... in connection with the transaction of official business."
Your prompt reply will be most appreciated.
Sincerely,
Chris O'Hare
chrisoharegulfstream n,gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 30, 2015
Chris O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #1899 (Follow up to 9 -29 -13 record request)
The serial number of the computer used by Police Officer Ginsberg to create incident reports
during the period of time from August 1, 2011 to August 1, 2013.
Dear Chris O'Hare [mail to: chrisoharegulfstream @gmail.coml,
The Town of Gulf Stream has received your public records request dated July 28, 2015. Your
original public records request and follow up can be found at the following link
http: / /www2.gulf- stream. org /weblink/O /doc /59691/PageI.asi)x. Please refer to the referenced
number above with any future correspondence.
You submitted this exact records request previously, which can be found at the following link:
hU://www2.gulf-stream.org/weblink/O/doc/18582/Pagel.aspx. The previous response is also
responsive to this current request as well. Please note that pursuant to the public records laws,
the duty of the Town of Gulf Stream is to provide access to or copies of public records at a
reasonable time in reasonable conditions. The Town of Gulf Stream is not required to give out
information from these records nor give information about these records.
We consider this matter closed.
Sincerely,
Town Clerk, Custodian of the Records
AMENDED RESPONSE
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
August 9, 2015
Chris O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #1899 (Follow up to 9 -29 -13 record request)
The serial number of the computer used by Police Officer Ginsberg to create incident reports
during the period of time from August 1, 2011 to August 1, 2013.
Dear Chris O'Hare [mail to: chrisoharegu lfstreamna,gmail.coml,
The Town of Gulf Stream received your public records request on July 28, 2015. You should be
able to view your original requests at the following link htta://www2.eulf-
stream.ore/weblink/0 /doc /59691 /Pagel.asox. In future correspondence, please refer to this public
records request by the above referenced numbers.
What you are asking for is information. The Town of Gulf Stream is not required to give out
information from these records nor give information about these records. The duty of the Town
of Gulf Stream is to provide access to or copies of public records at a reasonable time in
reasonable conditions. On July 30, 2015, we responded to your request informing you of this.
Only as a courtesy are we providing you with the serial number which is MXL1200YVM.
We consider this matter closed.
Sincerely,
Town Clerk, Custodian of the Records