HomeMy Public PortalAbout2023-11-28Town Council Meeting November 28, 2023 Page 1 of 5
Town Council Meeting Minutes
November 28, 2023, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Romack called the meeting to order at 5:03 p.m.
2. Roll Call: Council Members; Zabriskie, Klovstad, Henderson, Vice Mayor Polivy, and Mayor
Romack.
Staff Present: Jenna Gatto, Town Planner; Robert Womack, Emergency Services Coordinator;
Alfred Knotts, Transit Program Manager; Lynn Baumgartner, Administrative Analyst II, Housing
Yumie Dahn, Associate Planner; Katie McCartney, Code Compliance Officer; Rosie Johnson,
Short Term Rental Administrative Analysist II; Dan Wilkins, Public Works Director/Town Engineer;
Nicole Casey, Administrative Services Director; Kelly Carpenter, Town Clerk; Danny Renfrow,
Chief of Police; Andy Morris, Town Attorney; Denyelle Nishimori, Community Development
Director; Hilary Hobbs, Assistant to the Town Manager; Jen Callaway, Town Manager; Becky
Bucar, Engineering Manager; Lisa Madden, Police Lieutenant; Riley Morrison, Street
Maintenance Manager; and Sarah Ring, Deputy Town Clerk.
3. Pledge of Allegiance: Recited in unison.
4. Public Comment:
Verbal comment received from Dave Rea.
Written comment received by David Rea.
5. Presentations
5.1 Mayor Romack announced that the Truckee High School Environmental Science Litter
Audit will be presented at future Town Council meeting due to the presenters not being
available to attend the meeting this evening.
5.2 Becky Bucar, Assistant Public Works Director, Lisa Madden, Police Lieutenant, and Riley
Morrison, Street Maintenance Manager, presented the Local Road Safety Plan Update
(presentation on file with Town Clerk).
Mayor Romack opened the item for Council questions.
Chain enforcement is allowed by Truckee Police Department on Town roads when they
are in effect by Caltrans.
E-bike safety is being implemented with educational efforts, stenciling, social media posts
and speed limit enforcement.
Staff will look into how e-bikes are identified in the Local Road Safety Plan.
There are no specific future projects for the school zone along Donner Pass Road in the
Local Road Safety Plan.
The corridor master plan includes additional roundabouts and measures to improve
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pedestrian safety along Donner Pass Road.
Coldstream Road Trail has work that is required by the developer to be completed before
the Town will accept it for maintenance.
5.3 Denyelle Nishimori, Community Development Director, presented the Land Use
Application Quarterly Report. (presentation on file with Town Clerk).
5.4 Jen Callaway, Town Manager, presented the Employee Incentive Awards.
5.5 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Romack opened the Consent Calendar for Public Comment.
Seeing none, Mayor Romack closed Public Comment.
6. Consent Calendar
It was moved by Council Member Zabriskie, and seconded by Vice Mayor Polivy, to approve
the Consent Calendar Items as follows:
6.1 Approved the minutes of November 14, 2023 Closed Session and Regular Meeting.
6.2 Adopted Ordinance 2023-12 amending Chapter 3.24 (Transient Occupancy Tax), and
Chapter 5.02 (Transient Rental of Residential Units) of the Truckee Municipal Code with
recommended changes for Section 5.02.040(B) Local Contact Person.
6.3 Accepted the Treasurer’s report for the quarter ended September 30, 2023.
6.4 Authorized the Town Manager to execute an agreement with Flock Safety for a five-year
ALPR service agreement contract. Included in this service agreement would be the
addition of six new ALPR cameras, for a total of twenty-three ALPR readers town-wide at a
total cost not to exceed $305,000 over the next five years.
Written comment received from Barney Dewey and Elias Blawie.
6.5 Adopted Resolution 2023-65 authorizing submittal of individual grant applications for all
grant programs for which the Town of Truckee is eligible.
6.6 Authorized the Town Manager to execute the Soaring Ranch Community Facilities District
Acquisition Agreement.
6.7 Authorized the Town Manager to offer a settlement to Jan Goodman via Damien Fertitta,
PLC, in an amount not to exceed $15,000.
6.8 Approved the addition of a Senior Planner to the Planning Division starting as of January
2024.
6.9 Accepted the quarterly financial report for the quarter ending September 30, 2023.
6.10 Authorized the Town Manager to execute a contract amendment with Eastern Sierra
Engineering (ESE) in the amount of $19,300 to increase the total authorized contract
amount from $177,716 to $197,016 for additional design services for the Railyard Mobility
Hub (C1820).
6.11 Authorized the Public Works Director/Town Engineer to file the Notice of Completion with
the Nevada County Recorder for the 2023 Truckee Depot Curb and Gutter Replacement
Project and authorize a $6,357.82 increase in the contract amount for a total authorized
contract expenditure amount of $65,172.41 using funds from C0503 Depot.
6.12 Approved new program guidelines for a New Accessory Dwelling Unit (ADU) Creation
Forgivable Loan Program, Unpermitted ADU Forgivable Loan Program, and ADU Master
Plan Reimbursement Program; and updated program guidelines for ADU Mini-Grant
Program.
Written comment received from Lynn Flynn.
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The Consent Calendar carried with the following vote:
Ayes: Council Member Zabriskie, Vice Mayor Polivy, Council Member Klovstad,
Council Member Henderson, and Mayor Romack.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7. Discussion Items
7.1 Truckee Weatherization Program.
Recommended Action: That Council authorize use of up to $310,000 in funds from CIP C1510
through December 31, 2025, to fund a low-income weatherization pilot program in Truckee. (This
item was noticed for the November 14, 2023, Council meeting, but was continued to this
November 28, 2023, meeting.)
Erin Brewster, Sustainability Program Manager, presented from the staff report (presentation on
file with Town Clerk).
Council Discussion:
Based on the outcome of the pilot program, staff will be able to determine whether this
program should continue beyond 2025.
Staff intends to engage with the public to address any missed opportunities of educating
the public on improvement programs while going through the permit process as well as
other opportunities while staff engages with the public.
Staff will investigate whether a mobile app or tool regarding data collection is available to
reduce burden on the program administrator.
Mayor Romack opened the item for public comment.
Seeing none, Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Klovstad, seconded by Council
Member Henderson, and adopted with the following vote:
Ayes: Council Member Klovstad, Council Member Henderson, Vice Mayor Polivy,
Council Member Zabriskie, and Mayor Romack.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
Mayor Romack announced Council would be taking Item 7.3 out of order.
Mayor Romack adjourned for a brief recess at 7:17 p.m.
Mayor Romack reconvened at 7:28 p.m.
7.3 2023 Affordable Housing In-Lieu Fee and Workforce Housing Ordinance Review.
Recommended Action: That Council conduct a public hearing and accept public comment on
the affordable housing in-lieu fee program update and adopt Resolution 2023-63 to approve an
updated affordable housing in-lieu fee based on the affordable housing in-lieu fee short-term
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calculation adopted in 2017 and defer review of the Workforce Housing Ordinance. (This item
was noticed for the November 14, 2023, Council meeting, but was continued to this November
28, 2023, meeting.)
Yumie Dahn, Senior Planner, presented from the staff report (presentation on file with Town Clerk).
Mayor Romack opened the item for public comment.
Written comment received from: Sophia Heidrich, Advocacy Director, Mountain Area
Preservation.
No verbal comment received.
Mayor Romack closed public comment.
Council Direction: Maintain the current in-lieu fee structure and review a different system
along with the housing element. No other action is required.
7.2 Approval of the FY 2023/24 through FY 2024/25 Strategic Workplan.
Recommended Action: That Council receive the first quarterly update on the FY 2023-2025
Strategic Workplan progress through September 30, 2023.
Jen Callaway, Town Manager, presented from the staff report (presentation on file with Town
Clerk).
Council Discussion:
Town has access, through the State, to include map data with special species status.
Mapping data is collected through different avenues like environmental reports and
individual project analysis which are reported to the State.
Use of Town biofuel by other agencies.
o Town has capacity to open it up to other entities on a trial basis with the exception
of Caltrans.
Expanding the Weatherization program would be incorporated in the Building
Decarbonization roadmap and goals.
o Keep the Weatherization item on the Bike Rack for future discussion.
Maintain the Management and Protection of Sensitive Biological Resources on the Bike
Rack.
Mayor Romack opened the item for public comment.
Written comment received from: Sophia Heidrich, Advocacy Director, Mountain Area
Preservation.
No verbal comment received.
Mayor Romack closed public comment.
Council Direction: Maintain Management and Protection of Sensitive Biological Resources
in the Bike Rack, consider Biological and Water Resources Mapping as completed and add
expansion of the Weatherization Program addition to the Bike Rack.
8. Council Reports
Vice Mayor Polivy
Announced congratulations to the Truckee High School Football team state championship win
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and game and Truckee High School Girls soccer team making it to the finals.
Announced Festive Fridays on behalf of Truckee Downtown Merchants Association.
Mayor Romack
Attended the Downtown Truckee Christmas Tree Lighting.
Attended the Good Anya Plant Shop Ribbon Cutting and Chamber Mixer.
Announced Giving Tuesday.
Council Member Klovstad
Attended the Climate Transformation Alliance governing partners meeting.
Attended the Tahoe Basin and Biomass Team Meeting.
Attended the Good Anya Plant Shop Ribbon Cutting and Chamber Mixer.
Council Member Zabriskie
Had multiple meetings with Drew Jack, GIS Analyst, Town of Truckee.
Attended a Truckee River Water Basin group meeting.
Attended a Truckee River Legacy Foundation board meeting.
Attended two River Revitalization Steering Committee meetings.
Attended Good Morning Truckee.
Council Member Henderson
Attended the Downtown Truckee Christmas Tree Lighting.
9. Adjournment – 8:46 p.m.
To the regular meeting of the Truckee Town Council December 12, 2023, 5:00 p.m. at Town Hall,
10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Sarah Ring, Deputy Town Clerk
on behalf of Kelly Carpenter, Town Clerk
Lindsay Romack, Mayor
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