HomeMy Public PortalAbout20141007 - Select Board - Agenda
TOWN OF HOPKINTON
BOARD OF SELECTMEN’S MEETING AGENDA
TOWN HALL, 18 MAIN STREET, 2ND FLOOR
Tuesday, October 7, 2014
5:30 PM CALL TO ORDER
1.EXECUTIVE SESSION (ROOM 211)
i. EXECUTIVE SESSION MINUTES (ACTION)
The Board will consider approving executive session minutes:
4/1/14; 4/15/14; 6/3/14
ii. CONTRACT NEGOTIATIONS, LITIGATION AND REAL PROPERTY
●To discuss strategies with respect to collective bargaining updates by the Town
Manager, because an open meeting may have detrimental effects on the
bargaining positions of the Board;
●To discuss considering the purchase, exchange, lease or value of real property in
regards to a property, because an open meeting may have a detrimental effect
on the negotiating position of the Board.
●To discuss the deployment of security personnel or devices, or strategies with
respect to emergency communications and the 2015 Boston Marathon;
●To discuss strategy with respect to litigation, because an open meeting may
have a detrimental effect on the litigation position of the board;
●To conduct contract negotiations with nonunion personnel.
PLEDGE OF ALLEGIANCE
6:30 PM PUBLIC SESSION (Room 215)
2.PUBLIC FORUM
Residents are invited to share ideas, opinions or ask questions regarding town
government.
STAFF RECOGNITIONS (ACTION)
1.After 33 years with the Town of Hopkinton in the Water Department, Jean Scarlata is retiring
from the Town.
2.After 24 years as an officer on the Hopkinton Police Department, Police Sergeant Mike Sutton is
retiring.
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6:40 PM CONSENT AGENDA
3.i. APPOINTMENT (ACTION)
The Board will consider approving the following new appointments to the following
boards and committees:
a. Kelly Knight as the Alternate School Committee Member to the Elementary School
Building Committee for a term to be completed at the end of the project.
ii. AMBULANCE FUND GIFT (ACTION)
The Board will consider accepting an anonymous Ambulance Fund Gift for $620.00 in
memory of Anthony Vento.
iii. SPECIAL OFFICER (ACTION)
The Board will consider appointing Sergeant Mike Sutton as a special officer for a 3-year
term to expire on October 7, 2014.
iv. STATE ELECTION WARRANT APPROVAL (ACTION)
The Board will sign the statewide election warrant for the November 4, 2014 statewide
election.
6:45 PM HISTORIC DISTRICT COMMISSION APPOINTMENTS (ACTION)
4. Pursuant Town Bylaw Section 123-4, the Board will consider appointing individuals to
two different Historic District Commissions without the nomination of the Board of
Realtors as said Board of Realtors does not exist in Town:
a. Mike Auen as a member of the Historic District Commission to occupy the seat
designated as the Board of Realtor’s representative to complete a three-year term to
expire on June 30, 2016.
b. Ken Johnson as a member of the Woodville Historic District Commission to occupy the
seat designated as the Board of Realtor’s representative to complete a three-year term
to expire on June 30, 2017.
Supporting Exhibit: Town Bylaw Section 123; Vacancy Report Announcement.
7:00 PM FY16 FINANCIAL PROJECTIONS & BUDGET CALENDAR (DISCUSSION)
5. The Board will hear a presentation from the Finance Director regarding financial
projections for FY16.
Supporting Exhibit: Draft Budget Calendar.
7:30 PM FRUIT STREET SOLAR FARM (DISCUSSION)
6. The Board will review proposals and recommendations for a solar farm project at Fruit
Street or take any action in relation thereto.
7:45 PM LUMBER STREET/MEWS DEVELOPMENT HOST COMMUNITY AGREEMENT(ACTION)
7.The Board will review and consider approving a Host Community Agreement for the
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Lumber Street/Mews Development.
8:15 PM DPW FACILITY UPDATE (DISCUSSION)
8. The Board will hear a brief update on the progress of a proposed new DPW facility.
8:30 PM LIAISON REPORTS
9.For Board liaison assignments, click here.
8:35 PM TOWN MANAGER’S REPORT
10. a. Community Innovation Challenge Grant Applications Authorization (ACTION)
b. Financial Reporting to the Board
c. Solar Farm (ACTION)
d. Staffing
Supporting Exhibits: DRAFT Ash-Hop Grant Application;
DRAFT Mental Health Responder Application; Solar Farm Spreadsheet.
8:40 PM FUTURE BOARD AGENDA ITEMS
11.
8:45 PM ADJOURN
12.
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Correspondence to the Board of Selectmen
1.Youth Services’ National Depression Screening Day Announcement (September 2014)
2.National Depression Screening Day Anonymous Survey (September 2014)
3.Letter regarding volunteerism at Project Just Because (September 2014)
4.Release of Lien against Liquor License - Marathon Restaurant (September 2014)
5.203 Pond Street Certificate of Planning Board (September 2014)
6.Master Plan Special Permit Condition #71 East Main St. Sidewalk (September 2014)
7.EPA Notice of Availability of Draft MA Small MS4 General Permit (September 2014)
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Upcoming Board of Selectmen meetings
1.October 14, 2014 for the purpose of having a Joint Board’s meeting with the Ashland Board of
Selectman for a briefing on the Fire Collaboration project.
2.October 21, 2014 - A regular scheduled Board meeting.
3.November 6, 2014 (Thursday) - A regular scheduled Board meeting. NOTE: this date was
rescheduled from November 4th due to honoring the statewide election.
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The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be
discussed and other items not listed may also be brought up for discussion to the extent permitted by law.
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