HomeMy Public PortalAboutAB 03-23 Patrol Vehicle Replacement ProgramCITY COUNCIL City Of McCall
AGENDA BILL 216 East Park Street
Number AB 03-23 McCall, ID 83638
Date February 27, 2003
ITEM INFORMATION
SUBJECT:
Original Agenda Date
& Bill No.
Patrol Vehicle Replacement
Department/Committee/Individual
Initials
Remarks
Program
A
Mayor / Council
P
City Manager
P
Finance Director/City
Clerk
R
Deputy City Clerk
O
Community Development
V
Police Chief
Originator
A
Public Works
L
Director of Golf & Parks Operations
COST
IMPACT: $14,848/year
S
Recreation Director
FUNDING SOURCE:
Airport Manager
Budget Lease Funding
Librarian
TIMELINE:
City Attorney
Grant Coordinator
SUMMARY STATEMENT: See attached summary sheet
RECOMMENDED ACTION: Approve the vehicle replacement plan as outlined and authorize the Mayor to sign all required documents.
RECORD OF COUNCIL ACTION
Meeting Date
Action
February 27, 2003
Approved the vehicle replacement plan outlined by Chief Appa and authorized the Mayor to sign all required
documents after reviewed by the City Attorney.
February 27, 2003
Approved the vehicle replacement plan outlined by Chief Appa and authorized the Mayor to sign all required documents after reviewed by the City Attorney.
AB 03-23 Summary Statement:
We have an opportunity to fully address the police vehicle fleet issue which supports the council’s desire to have a replacement plan in place. This
plan allows for older vehicles to be replaced with new vehicles as leases come to maturity. This plan allows for vehicle replacement which is within the currently accepted budgetary
framework. We would anticipate lower vehicle maintenance costs as a result.
The Police Department intended to request funding for the continuation of the vehicle replacement plan
in the FY 2004 budget to replace four vehicles. The current year’s budget contains $24,600 which was payment for existing leases which are now fully paid, making this amount available
to fund future leases.
Because of the recently totaled police vehicle, we need to address vehicle replacement options now rather than wait until the FY04 budget cycle. The options
reviewed were replacing the totaled vehicle with: a used vehicle, a new purchase, a new lease, and multiple leases. The availability of the insurance funds provides a unique opportunity
to act this fiscal year, essentially replacing one destroyed vehicle with three new vehicles. The insurance payment of $15,500 for the recently totaled police car, in conjunction with
continuing the vehicle lease amount of $24,600 in future budgets, will allow the department to fully fund a five year lease for three new vehicles in 2003 and two additional vehicles
in 2004. This not only provides one more vehicle than anticipated, but also allows for the earlier addition of the newer vehicles, reducing maintenance costs in the current budget year,
and is by far the most cost effective long-term solution.
The department contacted Dan Wiebold Ford, Meridian Ford, Cascade Dodge and Bob Bate Ford. We narrowed our options to Ford,
Dodge and Jeep due to service availability in Cascade. After receiving quotes from the dealerships, the lowest quote was from Bob Bate Ford. The City will get a better deal by leasing
three vehicles instead of one and we will be using a local Valley County dealership. The Lease/Purchase bid for the three vehicles is an annual payment of $14,818.74 per year for five
years or a monthly payment of $1,269.16 for 60 months ($15,229.92/yr).
After reviewing all options from the various dealers, we selected the Ford Sport Trac as the best all around option
based upon price, available options, functionality and serviceability.
Council’s support of this request assures the department fleet will be in good to new condition for the duration
of the leases, a goal the Council and staff share. It also takes advantage of the lower costs of leasing multiple vehicles using unanticipated insurance funds.