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Home My Public Portal AboutORD16198BILL NO. 2021-073 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. /&/9S AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $252,359 SUPPLEMENTAL AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR METROPOLITAN TRANSPORTATION PLANNING SERVICES FOR THE PERIOD OF NOVEMBER 1, 2021 TO OCTOBER 31, 2022, REFLECTING CONSOLIDATED PLANNING GRANT FUNDS AS APPROVED IN THE FY 2022 CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION (CAMPO) UNIFIED PLANNING WORK PROGRAM, AND A BUDGET AMENDMENT FOR $100,000 TO ALLOW FOR THE PROCUREMENT OF PROFESSIONAL SERVICES. WHEREAS, the CAMPO Board of Directors approved the FY2022 Unified Planning Work Program on May 19, 2021 by Resolution 2021-02; and WHEREAS, the CAMPO Board of Directors approved an amendment to the FY2022 Unified Planning Work Program on September 22, 2021; and WHEREAS, the FY 2022 Unified Planning Work Program identifies a budget of $125,000 to procure professional services in the update of the Capital Area Pedestrian and Bicycle Plan; and WHEREAS, an amount of $100,000 of Consolidated Planning Grant funds, constituting 80% of total cost, will be utilized to procure said professional services; and WHEREAS, an amount of $25,000 in required local match will be provided by JC Parks. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an agreement with the Missouri Highways and Transportation Commission for Metropolitan Transportation Planning Services. Section 2. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 3. The required local match provided by JC Parks is indicated in Exhibit B, attached hereto. Section 4. The MPO Fund (10-522-430010) is hereby amended as indicated in Exhibit C, attached hereto. Section 5. This Ordinance shall be in effect immediately upon passage. Passed:" Presiding 6fficer ATTEST: Approved: e2, o 22 0,�Vy""t :T��l w % Mayor Carrie Tergin APPROVED AS TO FORM: City P&Iney Exhibit A Capital Area Metropolitan Planning Organization FY 2022 Unified Planning Work Program Financial Summary Appendix A — Financial Summary Anticipated Expenditures & Revenue CAMPO receives funding from the FHWA and FTA 5303 funds through the Consolidated Planning Grant (CPC administered by MoDOT_ Funding consists of 800A federal and 20% local matching furedsi Jefferson City contributes 759k and Vole County contributes 25n� Table 1: FY 2022 CAMPO Budget:' Direct Costs FecleraI - CPG (80�'iar Local (20%) Tolal (100%) Materials & Suppll$s Aduertisin g $1 4d0 $360 $1 Boo Postage $160 W $200 Printing $100 525 $125 Copies $8 52 $10 Office Supplies $800 $201} $1roo0 Food $2001 Syr} $250 Operational Supplies S1,296 $324 Slrb20 Subtotal $4,004 1 $1 r001 $5,005 Other Contrueed Services Dues 8, Publications $1,200 $3co $1,500 Training; Educatian $3,600 $9CX) S4 500 Professional Services - PedeslriaR/Bicycle Plan S10[},000 $25,000 $125r000 Tuition Reimbursement $2,400 $600) S3r000 Subtatall $107,200 1 $26r1400 1 $134,000 Equipment Repair and Maintenance Vehicle Wash so $0 $0 Mci&ntenance Agreement S2,000 $500 S2500 Subtotal $2,000 $500 $2,500 Capllal Furchuses and Utiltl'ie-s" Equipment+soft-ware S2,720 $680' 53;400 Subtotal $2,720 $680 $3,400 Twal Direct Cosis $1 1 5.924 S28,981 $144,905 Labor Costs Salaries plus benefits $136,435 $34r109 $170,544 Total Labor Cosfs $136,435 'S34,109 $170,544 Total MPCI Budgetl $252,359 63,090 1 $315,4�9 'Raundad to *a nmarost Wholo a mbmr. °' Tho City of Jaffarson cmrsrs elf Item Utility and Capitol Purchasms mxpmnsas, oxcopt for mmm spoci£ic software iiconsas usmd for publishing or mapping. Table 2: FY2022 Work Element Funding Summary - Consolidated planning Gtant and Local Funds LL477, 4 — Totml Total Federal Local C L CPG Funds klatch Marla ElenLen1 d 4 S o-Talal F7r:a 20 Toral BC Lb" CadA* 521-Prcgram5uppart9Administration $24,385 $792 $25,16) $2fl,1:M $5,1133 $25.163' 8% 522-C,ereraIDevelop. cmdCo - ?k3ming $9 7 $8 45 $17 18 $Id 94 $3 24 $17618 6% 525-Lang Range Transportation PlamirV $4,434 $J5,715 $24,134 $64,283 $51,427 $12,857 $64,263 20% 524-F r Range Trnns arrotior, Plaming $'ti 73 $r1371 $25 044 $2O 35 $5 J09 .$25 OA4 8% 526-PublicTrompar,arorflaming $20,?24 $16,,70f $MA1 2 $30r746 $7,6126 $38,432 12�. Lobar CoLls Subkolall $28,018 $76,5051 $64,358 $792 $17-0,5441 $136,435 $39, 104 $I7t1,5,A4 Direct COOL* 521 -Direct Costs , Program Support and Adninisirarion $19,905 $15r924 $3,981 1 $14;91M 6"sir 525-DiecrC.o. - Pcdesir.imn;'Bicycle Plan $125,000 $r1.0(3 00 $26,0 30 125r AQ% ira1 252,3a4 3iSr 111F1%p * tAnrnbors aro rounded to the n$arost whole number- Staff salarias aso based on cn hourly rate (base T fringaa]_ Staff time alkcatiams are sr.,bioct to chc ngo as pl:mnning actiwirios fluctuate- Ilota The MPO Exaaurivw Diroctor posilian is fun -lima, bat is root funded by the MPO and does not appawr in Phu table above. Tho MPO Diroclor is also the Director of the ]effarson City Doparrment of Planning ottd Pmtactivo Sor+ricas and MPO activifios are only a porlian of the Diracmr's jab dutiGs. ** AC Parks will pay al land 525,000 of heal match associatad with CFe Podostrian.M3cyclo Plan updata- Table 3: FY 2022 Local Match by Jurisdiction CPG Local Mcdch Category Jefferson City (759/6) Cale County i.25',: Total Labor Costs $25r582 $8,527 $34.1 09 521-Direct Costs $2,986 $995 $3,981 525-Direct Costs - Pedestri€ n B cycle Plan $25rOC10 $0 $25.000 TOW IJ53,567.50 $9, 522. 50 $ 6 3.0 90 * IC Parlu „ill Pay at 4013st $25r046 of local notch associated wi?h tho Podmstrian/ icydo Plan update. Table 4: Aniicipafed Available Federal Consolidafed Plannina Grani (CPG} Balance Revenue CPG Balance for end of FY2020 $469.633 FY 2421 CPG,Alle4cotiun` (Amended with finalized allocation ern 0B.-26r'21) $162.623 r'r 2021 UPWP CPG fxpendifurc - .. uri (S I S7, W) 56"and $444,076 FY 2022 CPG A1latation - Estimated per Alla1301 s FY21 SPR Work Program $162,623 FY 2022 CPG Programmedfxpendilure - ($253,359) Ramailning Ua rograrnmeud CPG Furtds Antitipmed at and of FY 2022 $354,340 *Tha firml amount of tim FY 2021 CPG Allocation well nal be raleasod by Ma DOT unlit May of 2021. . This IJPWP will have bean adaptod. befmra this information is made available- AdditianallYr the MoDOT FY'2022 SPR \+lark Program is also not araiinbla mitil after adoption of rhis document CAM,PO staff may make modification to totals in Table 4 after tltase allocation amomts era modo available. ARKS 1299 Lafayette St., Jefferson City MO, 65101 • (573) 634-6482 JCParks.com Memo To: Sonny Sanders, Planning and Protective Services Director From: Todd Spalding, JC Parks Director RE: Parks Contribution to Active Transportation Plan Date: December 6, 2021 JC Parks has an exciting opportunity to update and incorporate the greenway master plan with a region -wide active transportation plan. The current greenway master plan was published in 2007 and needs updating. Our understanding is that the Capital Area Pedestrian and Bicycle Plan is also due for an update. JC Parks is able to contribute $25,000.00 toward a combined comprehensive active transportation plan. Funds are available in the Capital Improvements Program (CIP) under 574003 — Greenway Development. The needed funding for the plan development can be transferred from 574027— Parks Facility Rehab. General Fund: Revenue 10-522-430010 Federal Grants Exhibit C BUDGET AMENDMENT FISCAL YEAR 2021-2022 BUDGET $ 100,000.00 Bill 2021-073 Exhibit C Expenditure 10-522-522020 Professional Services $ 100,000.00 Memorandum To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: Missouri Highway and Transportation Commission The amount of the grant: $100,000 The purpose of the grant: Amendment to annual agreement with Missouri Highway and Transportation Commission for metropolitan transportation planning services for the period of November 1, 2021 to October 31, 2022, reflecting Consolidated Planning Grant funds as approved in the FY 2022 Capital Area Metropolitan Planning Organization (CAMPO) Unified Planning Work Program, including a budget amendment for $100,000 to allow for the procurement of professional services. Any matching requirements or future This grant has a 20% match requirement. obligations tied to acceptance of the grant: $25,000 in match will be provided by JC Parks GL Acct where matching funds will come from (will be used for budget adjustment GL Acct — 21-990-574003 Greenway Acqstn & Dvlpmnt upon grant acceptance to make budget authority in expense acct shown below whole CFDA#: 20.505 Grant Award # (if any): 693JJ2213000OM45EMOOOFY422 City Department Responsible: Planning and Protective Services Employee assigned as Grant Sonny Sanders Administrator: Revenue account # to be amended: 10-522-430010 Federal Grants Expense account # to be amended: 10-522-522020 Professional Services Reviewed by Finance: / Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on with Ordiance ; Bill this day of , 20 Revised 8/2/16 by Ordinance 15545 DocuSign Envelope ID: 37E868CB-08B9-4B1A-8BDE-C18FD7C22F18 CCO Form: TP02 Approved: 09/97 (BDG) Revised: 03/20 (BDG) Modified: MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION TRANSPORTATION PLANNING CONSOLIDATION GRANT AGREEMENT FIRST AMENDMENT THIS FIRST AMENDMENT is entered into by the City of Jefferson City (hereinafter, "Grantee") and the Missouri Highways and Transportation Commission (hereinafter, "Commission"). WITNESSETH: WHEREAS, the parties have previously entered into a Transportation Planning Consolidated Grant Agreement (hereinafter, "Original Agreement") which was executed by the Grantee on September 8, 2021 and by the Commission on September 9, 2021; and WHEREAS, the parties wish to amend the Agreement between the parties to add Work Task 525 and tables 1-4 for professional services to update the Pedestrian and Bicycle Plan. NOW, THEREFORE, in consideration of these mutual covenants, promises and representations, the parties agree as follows- (1) CONTRACT PRICE AND PAYMENT: That paragraph (9)(A) of the Original Agreement, is deleted and replaced with: (A) Total Price: For the work described in this Agreement, the Grantee shall receive payment based on actual costs, as defined in subparagraph B of paragraph (9) in the original agreement up to the maximum amount of $252,359 defined as consolidated planning funds. The local matching share shall be 20 percent for funds provided under 23 U.S.C. Section 104(f) and under 49 U.S.C. Section 5303. The local matching share may be either cash or direct cost match or a combination of both. (2) SCOPE OF SERVICES: Appendix A entitled "FY 2022 FHWA PL and FTA Section 5303 Scope of Services", which was attached to the Original Agreement, is deleted and replaced with a revised "FY 2022 FHWA PL and FTA Section 5303 Scope of Services" which is attached to this Amendment as "Amended Appendix A". (3) EFFECTIVE DATE: This Amendment shall be effective as soon as all parties have signed and shall cover approved work from the Unified Planning Work 1 DocuSign Envelope ID: 37E868CB-08B9-4B1A-8BDE-C18FD7C22F18 Program during FY 2022. (4) ORIGINAL AGREEMENT: Except as amended, modified, or supplemented by this Amendment, terms and conditions of the Original Agreement and all prior amendments between the parties shall remain in full force and effect and the unaltered provisions of the Original Agreement and prior Amendments shall extend and apply to this First Amended Agreement. IN WITNESS WHEREOF, the parties have entered into this Amendment on the date last written below. Executed by the Grantee this Executed by the Commission this MISSOURI HIGHWAYS AND TRANSPOR dS dQQMMISSION :saz.�aaT Title: Assistant Chief Engineer Attest: DocuSigned by: ✓"/ 6 A4666CD7996249B... Secretary to the Commission Approved as to Form: DocuSigned by: Commission Counsel 2022-01-06 1 2:48 PM CST 2022-01-12 1 10:18 AM CST G RAN t, -'tr�l& Title: Mayor Attest: EDocuSigned by: 1Mt(,I� 61FC36CE6822438... Title: City Clerk Approved as to Form: DocuSigned by: 2,3FRRan7r MA A Title: City Attorney Ordinance Number 2 DocuSign Envelope ID: 37E868CB-08B9-4B1A-8BDE-C18FD7C22F18 Appendix A - Financial Summary Anticipated Expenditures & Revenue CAMPO receives funding from the FHWA and FTA 5303 funds through the Consolidated Planning Grant (CPG)administered by MoDOT. Funding consists of 80% federal and 20% local matching funds; Jefferson City contributes 75% and Cole County contributes 25%. Table 1: FY 2022 CAMPO Budget* Direct Costs Federal - CPG (80%)l Local (20%)l Total (100%) Materials & Supplies Advertising $1,440 $360 $1,800 Postage $160 $40 $200 Printing $100 $25 $1 25 Copies $8 $2 $10 Office Supplies $800 $200 $1,000 Food $200 $50 $250 Operational Supplies $1,296 $324 $1,620 Subtotall $4,004 1 $1,001 1 $5,005 Other Contracted Services Dues & Publications $1,200 $300 $1,500 Training/Education $3,600 $900 $4,500 Professional Services - Pedestrian/Bicycle Plan $100,000 $25,000 $125,000 Tuition Reimbursement $2,400 $600 $3,000 Subtotall $107,200 1 $26,800 1 $134,000 Equipment Repair and Maintenance Vehicle Wash $0 $0 $0 Maintenance Agreement $2,000 $500 $2,500 Subtotal $2,000 $500 $2,500 Capital Purchases and Utilities" Equipment/software $2,720 $680 $3,400 Subtotal Total Direct Costs $2,720 $680 $3,400 $144,905 $1 15,924 $28,981 Labor Costs Salaries plus benefits $136,435 $34,109 $170,544 Total Labor Costs $136,435 $34,109 $170,544 Total MPO Budget $252,359 1 $63,090 1 $315,449 *Rounded to the nearest whole number. ** The City of Jefferson covers all the Utility and Capital Purchases expenses, except for some specific software licenses used forpublishing or mapping.