HomeMy Public PortalAbout11.15.2016 City Council Meeting PacketMEDINA
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, November 15, 2016
7:00 P.M.
Medina City Hall
2052 County Road 24
Meeting Rules of Conduct:
• Fill out and turn in white
comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3-5 minutes
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the November 1, 2016 Regular Council Meeting
V. CONSENT AGENDA
A. Approve Application for Hennepin County Natural Resources "Opportunity" Grant Program
B. Resolution Requesting a Speed Study by Hennepin County and MnDOT on County Road 19 and
County Road 116
C. Resolution Approving the Layout and Project Budget for the Reconstruction of the TH 55 at CR
116/CSAH 115 Intersection
D. Resolution Adopting Assessment Roll for Sioux Drive Turn Lane Project
E. Resolution Adopting Assessment Roll for Cottonwood Trail Commercial Upgrade Project
F. Resolution Accepting Public Utilities within the Enclave at Brockton 1 st Addition
G. Resolution Accepting Public Utilities within the Enclave at Brockton 3rd Addition
H. Resolution Accepting Public Utilities within the Enclave at Brockton 5th Addition
I. Resolution Accepting Public Utilities within the Enclave at Brockton 6th Addition
J. Resolution Accepting Public Utilities within the Enclave at Medina 3rd Addition
K. Resolution Accepting Public Utilities within the Enclave at Medina 4th Addition
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. NEW BUSINESS
A. Excelsior Group LLC — Concept Plan Review — 2120 and 2212 Chippewa Road
B. Resolution Approving Canvass of Results and Declaring the Results of the Municipal Election
Held on November 8, 2016
VIII. CITY ADMINISTRATOR REPORT
IX. MAYOR & CITY COUNCIL REPORTS
X. APPROVAL TO PAY BILLS
XI. ADJOURN
Posted 11/10/2016 Page 1 of 1
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: November 9, 2016
DATE OF MEETING: November 15, 2016
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Approve Application for Hennepin County Natural Resources "Opportunity" Grant
Program — WSB & Associates, Inc. has reached out to the City of Orono, City of Long
Lake, and the Minnehaha Creek Watershed District who have all expressed interest in
partnering to improve water quality in the subwatershed and specifically with this grant
opportunity for a water quality evaluation and carp management. Medina's portion of the
grant application is $500. Staff recommends approval.
See attached memo.
B. Resolution Requesting a Speed Study by Hennepin County and MnDOT on County Road
19 and County Road 116 — The city has received requests to decrease the speed on
County Road 19 and County Road 116. Staff recommends approval of the resolution
requesting a speed study by Hennepin County and MnDOT.
See attached resolution.
C. Resolution Approving the Layout and Project Budget for the Reconstruction of the TH 55
at CR 116/CSAH 115 Intersection — The City Council will review this item during the
work session. The 100% plans are consistent with the 60% plans reviewed by the City
Council. Staff recommends approval of the resolution approving the layout and project
budget.
See attached resolution.
D. Resolution Adopting Assessment Roll for Sioux Drive Turn Lane Project — The proposed
assessments consist of a mill, overlay, curbing and addition of turn lanes on Sioux Drive.
Petition and waiver agreements have been executed, which allows the city council to
waive the public hearing. Staff recommends approval.
See attached resolution.
E. Resolution Adopting Assessment Roll for Cottonwood Trail Commercial Upgrade
Project — The proposed assessment consists of a mill and overlay for Cottonwood Trail.
A petition and waiver agreement has been executed, which allows the city council to
waive the public hearing. Staff recommends approval.
See attached resolution.
F. Resolution Accepting Public Utilities within the Enclave at Brockton 1st Addition
G. Resolution Accepting Public Utilities within the Enclave at Brockton 3rd Addition
H. Resolution Accepting Public Utilities within the Enclave at Brockton 5th Addition
I. Resolution Accepting Public Utilities within the Enclave at Brockton 6th Addition
J. Resolution Accepting Public Utilities within the Enclave at Medina 3rd Addition
K. Resolution Accepting Public Utilities within the Enclave at Medina 4th Addition
The City's engineering consultant WSB has completed the construction observation on
the public utilities within the Enclave additions noted above. Lennar has submitted
warranty bonds for each of these additions. Staff recommends approval of the resolutions
accepting the public utilities.
See attached resolutions.
VII. NEW BUSINESS
A. Excelsior Group LLC — Concept Plan Review — 2120 and 2212 Chippewa Road — The
Excelsior Group, LLC has requested review of a Concept Plan for a 61-lot residential
development north of Chippewa Road and west of Mohawk Drive. The subject site is a
total of 37 acres (31 net acres), with two single family homes. The subject site is guided
for Low Density Residential development in the current Comprehensive Plan within the
2021-2025 staging period. The Comp Plan would permit a property to develop up to two
years early through an incentive -based point system. As such, the property would not be
permitted to be developed until 2019 under the existing Comprehensive Plan, even with
the "jump ahead" provision. The properties are zoned Rural Residential -Urban Reserve,
which is an interim zoning designation for property until development occurs consistent
with the Comprehensive Plan. Staff is requesting discussion of the proposed concept.
No formal action is requested.
See attached report.
B. Resolution Approving Canvass of Results and Declaring the Results of the Municipal
Election Held on November 8, 2016 — The City Council must canvass the results of the
local election held on November 8, 2016. The attached resolution details the votes for
Mayor and Council Member with terms beginning the first Monday of January 2017.
See attached resolution.
Recommended Motion: Adopt resolution approving canvass of results and
declaring the results of the municipal election held on November 8, 2016
2
X. APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, EFT 003893E-003910E for $57,515.62,
order check numbers 045051-045115 for $335, 779.74, and payroll EFT 507508-507539 for
$48, 355.79.
INFORMATION PACKET
• Planning Department Update
• Police Department Update
• Public Works Department Update
• Claims List
3
DRAFT
2
3 MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 1, 2016
4
5 The City Council of Medina, Minnesota met in regular session on November 1, 2016 at
6 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided.
7
8 I. ROLL CALL
9
10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell.
11
12 Members absent: None.
13
14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer
15 Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, Chief of
16 Police Ed Belland, and Recording Secretary Amanda Staple.
17
18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
19
20 III. ADDITIONS TO THE AGENDA (7:00 p.m.)
21 The agenda was approved as presented.
22
23 IV. APPROVAL OF MINUTES (7:00 p.m.)
24
25 A. Approval of the October 18, 2016 Regular City Council Meeting Minutes
26 It was noted on page three, line 26, it should state, "...update floodplain maps."
27
28 Moved by Anderson, seconded by Cousineau, to approve the October 18, 2016 regular
29 City Council meeting minutes as amended. Motion passed unanimously.
30
31 V. CONSENT AGENDA (7:02 p.m.)
32
33 A. Approve Final Pay Request to Barber Construction for Arrowhead Drive
34 Trail Project
35 B. Approve LMCIT Liability Waiver Form for 2017
36 C. Approve Embedded Systems, Inc. Contract Renewal
37 Moved by Pederson, seconded by Martin, to approve the consent agenda. Motion
38 passed unanimously.
39
40 VI. PRESENTATIONS
41
42 A. Hennepin County Sheriff Richard Stanek (7:03 p.m.)
43 Major Jeffrey Storms stated that there are 45 municipalities in the county and provided
44 background information on the Sheriffs office and Hennepin County. He provided
45 information on the adult detention center, which is the largest jail in the state, and that
46 the Sheriffs office received a national award for its innovative inmate mental health
47 program. He provided information on the enforcement services division, which includes
48 the patrol unit and special operations unit; noting that between those two lines of service
49 the Sheriffs office visits almost every city in the county on a daily basis. He stated that
50 the water patrol unit is nationally recognized for the things that they do, noting that there
51 are 103 lakes and three rivers patrolled by the Sheriffs office. He reported that 1,987
Medina City Council Meeting Minutes 1
November 1, 2016
1 warrants were executed county -wide during 2015 and 13,043 civil papers were served.
2 He provided information on the 911 emergency communications, noting that it is the
3 largest consolidated dispatch in the region. He provided information on the crime lab
4 and the criminal information and sharing analysis (CISA) unit. He highlighted the
5 investigations unit and drug task force. He stated that the volunteer services division
6 also assists the Sheriffs office with special events.
7
8 A resident asked about resources regarding fentanyl and the resources out there for
9 parents.
10
11 Major Storms replied that there is information on the Sheriffs website. He stated that it
12 is important for parents to talk to their children and be aware of behavior changes noting
13 that children as young as nine and ten have exposure. He encouraged parents to keep
14 asking questions.
15
16 Belland stated that the police department is dealing with this substance on a daily basis
17 and the drug is touching every community in the state. He stated that there was an
18 overdose the previous year in which the department pursued the dealer, who has pled
19 guilty and will serve approximately 20 years in prison.
20
21 Anderson stated that there has been a lot of discussion in the past year regarding the
22 use of body cameras and asked for the opinion of the Sheriffs office.
23
24 Major Storms stated that there are funds budgeted for that item in 2017 but noted that
25 there will be some further discussion regarding data privacy.
26
27 Mitchell stated that Medina was served solely by the Hennepin County Sheriffs office
28 prior to the formation of the local police force noting that the agencies now work well
29 together cooperatively.
30
31 Belland stated that the Hennepin County Sheriffs office is a great partner for the police
32 department as they bring in resources and expertise that the police department does not
33 have. He expressed appreciation for the cooperative support the Sheriffs office
34 provides.
35
36 VII. COMMENTS (7:22 p.m.)
37
38 A. Comments from Citizens on Items not on the Agenda
39 There were none.
40
41 B. Park Commission
42 Scherer stated that the Park Commission met on October 19th to discuss the
43 AutoMotorPlex and reported that the Commission recommended that land be secured
44 near the Loram parcel to the north as well as an easement which would allow for a trail.
45
46 C. Planning Commission
47 Finke reported that the Planning Commission will meet the following Wednesday to
48 consider a concept plan from the Excelsior Group for the area north of Chippewa and
49 west of Mohawk.
50
51 VIII. NEW BUSINESS
Medina City Council Meeting Minutes 2
November 1, 2016
1
2 A. AutoMotorPlex — PUD General Plan of Development; Plat; Site Plan Review
3 — East of Arrowhead Drive, North of Hamel Road (7:24 p.m.)
4 Mitchell explained the path that this item has taken thus far through concept review by
5 the Planning Commission and City Council and then a public hearing held by the
6 Planning Commission. He noted that although this is not a public hearing he would
7 allow some brief comments from the public tonight.
8
9 Finke presented a request for the development of an AutoMotorPlex which would entail
10 212,000 square feet of finished garages to be used for automotive enthusiasts as well as
11 a smaller portion to be used for retail, noting that the applicant currently operates a
12 similar facility in Chanhassen. He stated that various land use requests would be
13 necessary to allow for development of this nature including a rezoning to a PUD, a plat,
14 and a site plan review. He stated that the property is guided business/business park,
15 noting that the PUD would allow for flexibility to allow for this unique use as well as
16 provide additional benefits. He identified the subject site and displayed the site plan and
17 landscaping plan proposed by the applicant. He provided proposed architectural
18 drawings and photographs. He stated that although the City is going through the
19 process of updating the Comprehensive Plan, this area has not been proposed to
20 change uses. He stated that there are 12 buildings proposed and the layout is generally
21 arranged to meet the business park zoning district, which would be the underlying
22 zoning district. He reviewed the proposed setbacks and landscaping, noting that the
23 proposed landscaping would meet the opacity requirements. He stated that staff
24 recommends improvements for parking circulation near the retail area. He stated that
25 the applicant is seeking flexibility under the PUD for the architectural materials as the
26 applicant would like to use a more residential type material, lap siding, rather than the
27 typical business park materials. He reviewed the proposed parking for the retail site and
28 noted that the applicant believes that less parking would be needed than what is typically
29 required because of the specialty use. He stated that there would be additional informal
30 parking space available and noted that the site would have a gate for entry. He stated
31 that the applicant does host special events, such as cars and coffee, at their
32 Chanhassen location and provided additional information on the events. He stated that
33 the applicant is working to secure shared parking agreements with Loram and Hennepin
34 County and is also working to create a trail that would connect the shared parking areas
35 to the site that could be used for the events. He stated that the applicant proposed to
36 hold 16 events throughout a one-year period and noted that big events would be limited
37 to once per month. He advised that staff would recommend regulating the special
38 events through a special events permit which would allow additional control should the
39 City need it.
40
41 Pederson referenced the trail plans and asked if the proposed trail had been included on
42 the Master Parks and Trails Plan.
43
44 Finke agreed that there was a trail included on the Master Plan and that is why the Park
45 Commission recommended that easement be provided.
46
47 Mitchell asked if Loram is considered a co -applicant as they are the land seller.
48
49 Finke stated that Loram is selling the subject site and is involved but is not a co-
50 applicant.
51
Medina City Council Meeting Minutes 3
November 1, 2016
1 Anderson asked if there is a formal agreement with Loram for the shared parking.
2
3 Finke stated that the applicant has stated that they do have an agreement with Loram
4 and noted that staff would recommend that the agreement be formalized should this
5 move forward.
6
7 Mitchell asked for clarity on the type of material used for the garage doors.
8
9 Finke explained that the requirement would be that any garage doors visible from the
10 outside of the site would have a more decorative nature and that is why two different
11 materials were shown. He described the path the Council should take tonight in their
12 consideration, noting that the PUD should be the first item as the other items would be
13 contingent upon that rezoning. He stated that the Planning Commission held a public
14 hearing and recommended approval with a vote of 5-1; reviewing some of the
15 recommended conditions that the Commission suggested. He noted that the applicant
16 has made adjustments to their application in order to incorporate the comments of the
17 Commission.
18
19 Anderson referenced potential parking at the Hennepin County site and asked if there is
20 written confirmation from Hennepin County in regard to that parking.
21
22 Finke stated that the parking has not yet been approved by Hennepin County, noting
23 that it seems that agreement may be achievable but the negotiations have not yet been
24 completed.
25
26 Martin referenced a letter that was placed on the dais for the Council from Maslon which
27 states that an EAW may be required.
28
29 Batty stated that is an important issue to further explore. If this project meets the
30 definition, the threshold would be 200,000 square feet, and this application exceeds that
31 size.
32
33 Martin asked for information on the required setbacks.
34
35 Finke explained that the underlying zoning district would be looked to as a starting point
36 but under a PUD there could be flexibility provided in exchange for going above and
37 beyond in other areas. He stated that the underlying zoning district would require a 100-
38 foot setback from a residential zoning district, noting that with 70 percent opacity
39 landscaping screen the setback could be reduced to 75 feet which would include 40 feet
40 of right-of-way and a 35-foot setback. It was noted that the landscaping would be within
41 the 35-foot setback.
42
43 Martin referenced the recommendations and suggested that recommendation number
44 one refer to the updated plan. She referenced recommendations seven and eight and
45 asked if the specific requests of the Planning Commission should be reflected.
46
47 Finke stated that the revised landscaping plan was completed in an attempt to meet the
48 recommendations of the Planning Commission. He provided additional details on the
49 updated landscaping plan.
50
Medina City Council Meeting Minutes 4
November 1, 2016
1 Martin referenced recommendation number 11 and asked why a permit would not be
2 required for events with 400 people or less.
3
4 Finke stated that is a recommendation and noted that the guides were developed with
5 what staff believes the site could handle internally. He noted that a special events
6 permit can be triggered by events with 200 or more people.
7
8 Martin stated that if the Council proceeds with this development, perhaps special events
9 over 200 people should follow the permit process or perhaps events that require parking
10 outside of the site trigger a permit. She referenced a comment in the staff report
11 regarding signing Arrowhead as no parking if there is no trail constructed and asked why
12 that would not be done regardless of the trail construction.
13
14 Finke explained that staff would only allow for parking along Arrowhead if there is an
15 alternative for pedestrian traffic, which could be provided by a trail.
16
17 Martin stated that it seems the main item for discussion would be regarding the special
18 events and it seems that the applicant would be deemed responsible for determining
19 whether or not they need a permit for the event. She noted that the developer should
20 also be in charge of enforcement within the boundaries of the site if a permit is not
21 sought for a special event.
22
23 Finke stated that Arrowhead is a County road but the County has stated that they would
24 be willing to follow the City's lead on parking as the City would be in charge of
25 enforcement activity. He agreed that although the road is not setup to allow parking at
26 this time, the County is planning to resurface the roadway in 2017 and the roadway
27 could then possibly support on street parking.
28
29 Martin suggested that another condition be added, should this be approved, that the
30 declaration for the condominium and articles for the association would have to bind the
31 association and owners, in addition to the applicant, to the terms of the development
32 agreement.
33
34 Mitchell stated that it is his understanding that the drainage from the central site travels
35 due north to the wetland northeast of this site and eventually enters Elm Creek. He
36 asked, and received confirmation that, the drainage would travel to the center of the site
37 rather than travel to the east. He stated that he is concerned with the screening to the
38 west and asked if a berm is included.
39
40 Finke replied that the landscaping plan does not include a berm to the west as there is
41 not much room in that area.
42
43 Mitchell stated that even a three or four -foot berm would provide screening. He noted
44 that staff and the Council have received calls and emails expressing concern that the
45 events could eventually have 3,000 to 4,000 people. He stated that the shared parking
46 agreements and a trail connection would help to ensure that the parking is manageable.
47 He agreed with the comments of Martin regarding the items that would trigger the need
48 for a special events permit. He stated that it is standard for developments to provide trail
49 easements and noted that he would like to see the trail easements provided along the
50 Loram property and the potential AutoMotorPlex property. He noted that he would not
51 require the trail portions along Hamel Road in front of Loram to be constructed now, or
Medina City Council Meeting Minutes 5
November 1, 2016
I even the portion in front of the AutoMotorPlex but would want to see the paved trail
2 connecting to the parking area.
3
4 Pederson stated that he believed that written agreements that are renewed each year
5 should be required for the shared parking areas. He stated that he would like to review
6 this as two separate items, first the PUD and then the events rather than intermixing the
7 issues.
8
9 Cousineau agreed with the comments of Pederson. She stated that the special events
10 seem to be an inherit part of the development but believed that the development could
11 occur without the special events.
12
13 Anderson stated that the special events are not traditional special events held once per
14 year and therefore believed that the special events should be included in the discussion
15 as the two are inexplicitly linked. He stated that he would even go further to say that
16 without the special events the applicant would not move forward.
17
18 Bruno Silikowski stated that he has had the benefit of meeting with the Planning
19 Commission and City Council earlier this summer and again through the public hearing
20 with the Planning Commission and has integrated the comments he received. He noted
21 that there is a berm proposed that staff is reviewing. He stated that there could be
22 worse developments in that place, noting that this is a high quality, high integrity
23 development that a lot of people are excited about. He referenced the property tax base
24 noting that this site would typically have a tax base value of $4,000,000 or $5,000,000
25 and stated that this site will have a value of $40,000,000 or $50,000,000 once it is built
26 out. He stated that tax base value will help to decrease pressure on residents for taxes
27 and noted that the site will also have a low impact on utilities, such as water and the
28 school district, compared to residential development. He noted that typically there would
29 be less than 12 people on site with the exception of special events. He stated that the
30 special events have worked well in Chanhassen and has letters of recommendation from
31 the Mayor and City Manager in Chanhassen. He noted that the special events will also
32 bring in business and customers to the local businesses. He played a short video of the
33 Chanhassen site and provided photographs to provide additional examples noting that
34 they intend to use the wood design for all the garage doors. He noted that the retention
35 pond that will be constructed near the wetland would be four acres in size and although
36 the maximum impervious surface allowed is 70 percent, this proposed site would have
37 60 percent impervious surface. He provided the event management plan, highlighting
38 the flow of traffic through the site. He stated that they do hire and pay the police to work
39 with them on special events. He believed that the traffic flows could be managed for the
40 three to four hours one Saturday per month for the larger events. He stated that the
41 Loram site has a capacity of 400 vehicles as does the adjacent Hennepin County lot
42 which is a total of 800 stalls. He stated that he does not intend to make these events
43 larger than Chanhassen and would like to keep the events smaller in order to focus on
44 quality rather than quantity. He highlighted the current path that water takes to drain
45 from this site and explained how they would propose to manage the storm water for the
46 site to dramatically improve the existing conditions. He provided the landscaping plan,
47 noting that the landscaping will equate to 8 acres in addition to the four -acre retention
48 pond in the center of the site. He described the screening that would be provided to
49 create a "living fence" as well as a tree lined berm. He stated that they have received
50 the request to create a bike trail that would travel from the Loram parking lots to the site
51 and he believed that they have created a plan that could be implemented, noting that
Medina City Council Meeting Minutes 6
November 1, 2016
1 they would continue to work with Finke on the details. He stated that when he
2 approached staff, Finke suggested that the PUD would make the most sense. He
3 provided a summary of the benefits the site would create through the PUD.
4
5 Johnson asked the number of events that the site in Chanhassen holds per year.
6
7 Silikowski stated that the Chanhassen site is allowed 15 events throughout the year,
8 noting that includes the monthly cars and coffee events as well as the charity events.
9
10 Martin stated that this development looks very nice compared to what could potentially
11 be developed on the site. She stated that the applicant has done a great job with the
12 landscaping and architectural design. She noted that her biggest concern is with traffic
13 congestion, potential parking along Arrowhead, and the impacts that the events could
14 have on the adjacent residential development. She asked how the applicant would
15 make her feel comfortable that the Council will not receive complaints from residents.
16 She stated that there have been a lot of compliments and positive comments received
17 from Chanhassen folks but noted that site is in a larger business park area while this site
18 is neighboring a rural residential area.
19
20 Silikowski stated that 99.5 percent of the time the site would have a low amount of use.
21 He stated that there is residential development abutting the Chanhassen site and noted
22 that there were similar concerns when this development came into Chanhassen that
23 have been dissuaded. He noted that people fear the unknown. He stated that the
24 charity events may have 200 to 300 cars with 700 to 1,000 people and stated that those
25 events are totally encompassed within the site. He stated that this site is 20 percent
26 larger than the Chanhassen site. He stated that summer nights would be another event
27 with typically 50 people, and noted that there could be 160 to 170 owners on site and if
28 their families came with them there could be 700 people all contained on the site. He
29 stated that the cars and coffee events are larger events, noting that people from the
30 community come to the events and can walk. He stated that he intends to limit the
31 number of people for events in order to ensure the quality of events. He stated that this
32 would be private property and the event size can be limited at the gate.
33
34 Cousineau asked if the events are finite, meaning that the hours are set from 7:00 a.m.
35 to 11:00 a.m. and people are limited to coming and going at those times.
36
37 Silikowski replied that a count is kept at the gate and traffic can be denied.
38
39 Anderson stated that Carver County has stated that the cars and coffee events can have
40 2,000 to 3,000 people.
41
42 Silikowski stated that could be true.
43
44 Anderson reviewed the space necessary for parking for spectators, noting that on street
45 parking would require 20 feet per car.
46
47 Richard Copy, project engineer, stated that a study was done on parking which was
48 submitted to the City. He stated that the Loram site has 350 spaces and is adding an
49 additional 50 spaces next spring; Prairie Drive has parking available on both sides of the
50 street and can accommodate almost 400 vehicles; the Hennepin County parking lot has
51 425 spaces available; and Arrowhead Drive using both sides could accommodate 220
Medina City Council Meeting Minutes 7
November 1, 2016
1 spaces. He stated that the site has 400 to 500 spaces available, which combine with the
2 other spaces, would provide a total of 1,800 to 1,900 stalls.
3
4 Martin asked about the type of agreements that have been, or will be secured, for
5 parking.
6
7 Silikowski stated that there is a written agreement with Loram and they are attempting to
8 secure an agreement with Hennepin County. He noted that the Loram agreement would
9 be renewed annually.
10
11 Mitchell stated that if the parking is full, people would simply not be allowed to come to
12 the event similar to any other use. He stated that small events would be contained
13 onsite while larger events would need to utilize the shared parking areas.
14
15 Anderson referenced Prairie Drive and asked how that roadway could support that
16 amount of parking.
17
18 Scherer stated that Prairie Drive is wider to accommodate the large emergency vehicles
19 coming from the County site and was unsure about allowing parking for events on the
20 roadway and would not recommend parking on both sides of the roadway.
21
22 Anderson stated that people will not simply park in the shared parking areas and would
23 then park on Hamel Road or Arrowhead north of Highway 55 and would then have to
24 cross the highway. He stated that he did visit the Chanhassen site the previous
25 Saturday, when there was not an event, and the site was dead. He stated that although
26 the site will not be busy the majority of the time, the busy time will be Saturday morning
27 when the people of Medina are relaxing or riding their bikes or horses. He stated that
28 the Chanhassen site is perfect for the business as it is a business park.
29
30 Rob Crawford, resident on County Road 24, stated that he is opposed to the cars and
31 coffee event. He stated that he could support the development without the event. He
32 stated that a big part of the cars and coffee event is the drive off. He referenced a
33 YouTube video in which a vehicle loses control as it leaves the site.
34
35 Chris Peterson, 4130 Fescue Drive, referenced a letter that residents received in the
36 mail speaking of how dangerous the event is. He stated that he is not worried about the
37 event and does not believe it will be dangerous. He stated that this project would create
38 a huge tax base (unheard of for this size) and a site that would only be busy for four
39 hours once per month. He stated that a lot of people in the community want to take their
40 family to this type of event and the people that come into the community will bring
41 commerce to the local businesses and will then leave. He stated that while he
42 understands the fear mentality he believes that the benefit will be substantial.
43
44 Andy Jacobson, spoke in representation of Dellcroft Farms, noting that he has submitted
45 a written letter of the property owner's comments. He acknowledged the low number of
46 events but compared that to the Vikings holding eight home games per year. He stated
47 that while the developer can control traffic on their site, they cannot control traffic off of
48 their site. He referenced a letter dated October 6th from the County Engineer which
49 states that Arrowhead was inadequate for safe on -road parking. He believed it is
50 inappropriate to have on -street parking in rural residential area.
51
Medina City Council Meeting Minutes 8
November 1, 2016
1 Howard Rossten, stated that he is also an attorney representing Dellcroft Farms, noting
2 that there are certain categories that trigger the need for an EAW and for a community
3 like Medina there are certain requirements that trigger the need for an EAW. He noted
4 that once the triggers occur the Council cannot take action without an EAW. He noted
5 that the specific reference can be found under Chapter 44.10.4300 subpart 14
6
7 Susan McNaughton, 3882 Chippewa, stated that although the design is beautiful the
8 train will cause additional problems with the traffic. She stated that she lives in the
9 country to enjoy the country and does not support the request.
10
11 Josh Molnar, 1082 Oak Circle, stated that he is present to represent cyclists. He
12 distributed a map which highlights the amount in which people bike in the community,
13 without bike trails. He stated that there are probably 20,000 to 25,000 times in which
14 people cycle on Hunter Drive North. He stated that there are no shoulders or bike trails
15 and with that amount of bicycle traffic, the event traffic would be an issue. He stated that
16 he is against the proposal because of the safety issues noting that he moved to Medina
17 simply to be able to cycle.
18
19 Tom Borman stated that he is part owner of Dellcroft Farms and noted that they are not
20 opposed to the project but simply the special events. He stated that he is unsure that
21 the Council understand the traffic for the special events and asked that the Council study
22 that further. He stated that the issues being raised should be addressed before being
23 considered.
24
25 Conrad Miller, 2475 Hunter Lane, stated that if the traffic stayed off residential streets he
26 would support the development.
27
28 Don Cherrey, Loram, spoke in representation of Loram, stating that they have an
29 agreement to sell the property to the applicant, providing the application is approved. He
30 stated that the land is zoned for business use and he believed this is a good business
31 use. He stated that there is an agreement to provide shared parking on the Loram site.
32 He stated that the use of impervious surface over multiple lots is an innovative method to
33 provide parking. He stated that they are also in agreement to provide the trail
34 connection through their property along Hamel Road to Bridgewater, which is above and
35 beyond the request for the specific parcel.
36
37 Cindy Piper, 2905 Willowood Farm Drive, thanked the applicant for answering a lot of
38 questions. She stated that she is concerned with safety and specifically the drive offs.
39 She stated that there are horses and biking that occur on the roadway. She asked if
40 there was consideration to purchase additional land to provide parking onsite. She
41 asked if the police have enough staff to manage the activity. She stated that she is
42 against the request.
43
44 Julie Clennon, 2425 Holy Name Drive, spoke against the request. She stated that these
45 events would not be special, noting that perhaps the first event would be special but the
46 fourth or fifth event would not be special. She stated that people will drive where they
47 want and will not follow Highway 55.
48
49 Chris Clennon, 2425 Holy Name Drive, stated that the traffic getting to and from these
50 events will have an impact on the whole community.
51
Medina City Council Meeting Minutes 9
November 1, 2016
1 Jim Lane, 2605 Hamel Road, spoke in representation of Ms. Borg who resides at 1400
2 Hamel Road and has concerns with the wetland and storm water management aspects
3 of this project, specifically whether heavy rainfall events would inundate her property.
4 He stated that the wetland on her property and the impact to that wetland has not been
5 discussed. He noted that the Elm Creek Watershed provided input the previous night
6 and asked for assurance that the storm water management plans presented are
7 appropriate to protect her property.
8
9 Stremel stated that the storm water management plan does meet the requirements of
10 the City and the Watershed.
11
12 Mr. Lane stated that construction traffic was not addressed, noting that the phased
13 construction would have an impact on the roads in the community.
14
15 Brad Steven, Bloomington resident, stated that he is in support of the request. He stated
16 that if you go to the event you cannot tell that an event is going on. He stated that the
17 events are well policed and enjoyable. He stated that the people that buy the units do
18 not buy them for special events, but simply to have a man cave. He stated that these
19 are not motor heads but are CEO's and leaders in the community.
20
21 Steve Hines, 4111 Cavanaugh Drive, stated that this property will be developed
22 eventually one way or another. He stated that this proposed development does maintain
23 the rural residential aesthetic because of the design and also provides a large tax base.
24 He did not believe there would be a safety concern.
25
26 Michelle Conlon, Plymouth resident, stated that her sons will get up at 7:00 a.m. to get a
27 parking spot. She stated that the special events piece is blown out of proportion. She
28 stated that these are relationship building events for family and friends. She stated that
29 the applicant is a man of his word and he will follow through and there will be enough
30 parking. She asked that the City trust the process and not get bogged down in the small
31 details.
32
33 Diane Silikowski, Plymouth resident and wife of applicant, stated that the applicant has a
34 passion for exotic cars. She referenced the traffic concerns and noted that she has
35 attended the cars and coffee events. She noted that not everyone comes and goes at
36 the same time, as people gradually come and leave the site with attendance peaking
37 around 9:00 a.m. She referenced the comments made with people leaving the site and
38 revving their engines noting that Bruno has not had control over the Chanhassen site for
39 the past several years because it is managed by an association. She stated that Bruno
40 was working with the police prior to that to ensure that did not happen. She stated that if
41 they did not want that to happen in the City, the police and Bruno could work together to
42 ensure that does not happen.
43
44 Ken O'Conner, 3712 Hamel Road, stated that he is against the project for the reason of
45 traffic and speed. He stated that there have been two serious car accidents in his front
46 yard, with two fatalities. He stated that Medina is very rural and people love the
47 community for that reason. He did not believe that people would stay on Highway 55.
48
49 Marcus Genzlinger, stated that he does the marketing for the AutoMotorPlex. He stated
50 that noise is subjective and the slightest noise can irritate someone. He stated that he is
51 very proud to work at the AutoMotorPlex, noting that he manages the social media and
Medina City Council Meeting Minutes 10
November 1, 2016
1 invites anyone to look at it because it is so positive. He welcomed the Council to look at
2 the messages he receives, noting that he does not receive complaints.
3
4 Rick Gorra, Chanhassen resident, states that he abuts the AutoMotorPlex and noted that
5 his neighborhood had the same concerns but those have been dissuaded. He stated
6 that the site is very quiet and he thinks that the City is lucky to have the opportunity. He
7 stated that the site is not as loud as a neighbor mowing their lawn.
8
9 Tom Sicheneder, 2185 Hamel Road, stated that he and his wife live in a unique location
10 on a hill. He stated that he is concerned with the traffic for those events, as people will
11 take the most scenic route available. He stated that he is against the request and would
12 like to keep Medina a quiet and safe community to live in.
13
14 Martin stated that there have been a lot of comments regarding preservation of the rural
15 character, noting that there are areas zoned for business and commercial uses and this
16 parcel is zoned for business. She noted that regardless of this application a large use
17 would occur on the property and if that came in under the zoning regulations there would
18 be little the Council could do to dissuade the project. She stated that the issues of traffic
19 and strain on resources would exist with any development on this site. She explained
20 that you cannot deny a request simply because you do not like it. She stated that this
21 request is unique in that the developer is requesting a PUD and the application does
22 meet the criteria for a PUD because the concept is unique, provides items above and
23 beyond the zoning requirements, and enhances the wetlands. She stated that the
24 Comprehensive Plan speaks to establishing destination locations where people can
25 gather and define community and noted that in many respects this development creates
26 and fulfills that desire. She stated that the Chanhassen site speaks to that, as there are
27 men with their sons and wives at the site and these are family events. She stated that
28 this property is slated for some type of business use, an office park or semi -industrial
29 use that could have large amounts of traffic on a regular basis.
30
31 Mitchell stated that the Council can hash this out tonight to approve the request, hold the
32 discussion and table the request, or deny the request. He stated that the special events
33 permit should be addressed. He stated that the bike trail does not seem to be well
34 described in the conditions and perhaps that becomes item 25. He stated that another
35 question would be whether or not an EAW would be required.
36
37 Batty stated that there have been two different opinions on whether an EAW would be
38 required. He stated that the question would be whether the project meets the definition
39 and believed that the City would need to determine that before final approval is granted.
40
41 Finke provided additional information on the trail.
42
43 Mitchell stated that he would be in favor of the developer paying for the construction of
44 the trail.
45
46 Martin noted that the developer would not be responsible for the construction of the
47 entire trail but would provide the easements for the remaining portions.
48
49 Mitchell explained that the park dedication that would be obtained from this could be
50 used for the future construction of the trail.
51
Medina City Council Meeting Minutes 11
November 1, 2016
1 Finke provided additional details on the park dedication and trail easements.
2
3 Mitchell referenced the special events permit. He noted that the applicant states that
4 their site is big enough for small events and can accommodate the parking within the
5 site. He stated that for those instances he believes that a permit should not be required.
6 He stated that if off -site parking is needed, then a permit should be required. He stated
7 that if the off -site parking is full, people would simply not be able to attend the event. He
8 noted that he would not be in favor of parking on Arrowhead.
9
10 Martin agreed that she would not support parking on Arrowhead.
11
12 Pederson stated that typically parking is only allowed on one side of the street within
13 developments.
14
15 Anderson asked if the no parking could be extended to Hamel Road.
16
17 Mitchell stated that he would support no parking on Hamel Road as well. He stated that
18 if the events become too much of a hassle then the City simply does not allow the
19 permits.
20
21 Cousineau asked if the City can deny permits, or whether the permits would be
22 necessary as a condition of approval.
23
24 Batty explained that the idea of the special event permit stemmed from the position of
25 staff that the special events would not be one of the uses, or rights, that came with the
26 PUD. He stated that staffs view of using the special event permit is that the events are
27 not a right that come with the PUD and implies that the business may not get special
28 events permits in the future. He stated that perhaps events could be handled onsite and
29 therefore would not be an issue. He referenced the parking mentioned on Prairie Drive
30 and Arrowhead Drive, noting that those parking stalls mentioned may not be supported
31 by the City, and the potential arrangement with Hennepin County for shared parking on
32 their site has not been finalized. He stated that staff would appreciate some feedback
33 on the issue of whether the Council wants to embed conditions and how the special
34 events are handled into the PUD and Development Agreement, or whether the Council
35 wanted to govern the events through special event permits. He noted that different
36 conditions can be imposed on the special event permit, as conditions are known over
37 time.
38
39 Mitchell stated that the absolute right to special events should not be embedded into the
40 PUD.
41
42 Pederson agreed that the issues should be two separate considerations.
43
44 Anderson stated that he believes that the language for special events should be
45 embedded into the PUD.
46
47 Mitchell explained that if that is done, the developer then would have a right to the
48 events.
49
50 Pederson stated that if the events are maintained through special use permits that would
51 leave the discretion to Belland, which he believed would be a good choice.
Medina City Council Meeting Minutes 12
November 1, 2016
1
2 Belland agreed that the special event permit allows the City to adjust the conditions and
3 terms as time goes on and more knowledge is gained. He noted that if additional police
4 presence is required, that would become a condition of the permit and would be at the
5 cost of the applicant.
6
7 Martin asked what would trigger a special event permit.
8
9 Belland stated that events of 200 people or more would require a special event permit,
to as would a request for police presence or traffic control.
11
12 Martin asked if additional language should be added to the PUD which specifies that a
13 special event permit would be required if the triggers are met.
14
15 Batty stated that perhaps 400 people is not the right trigger for this site.
16
17 Finke stated that it seems that the site could accommodate 400 people onsite and
18 therefore would not require a special events permit. He used the example of a religious
19 institution that has 1,000 seats and therefore does not require a special event permit for
20 normal assembly.
21
22 Martin stated that she likes the development from an architectural standpoint and a
23 transition standpoint, noting that this would also fill the desire for a destination location
24 the City has been seeking. She explained that the City also has more control over this
25 request compared to the level of control that the City would lack in another request that
26 could come in for this building. She stated that if this were an office or industrial use,
27 traffic would be coming and going at multiple times throughout each day.
28
29 Anderson stated that perhaps traffic for that type of business would only access Highway
30 55.
31
32 Martin stated that if she were a business owner in Uptown Hamel she would want the
33 people to flow to her business. She stated that her concern would be with parking as
34 that is what makes the request seem unsafe, or unfair, to the neighbors.
35
36 Finke stated that the parking along Arrowhead would be relatively small in terms of the
37 big picture.
38
39 Martin stated that perhaps there is a charity event that would benefit the community and
40 for that event perhaps parking would be allowed on Arrowhead. She believed the
41 request would need to be tabled in order to review whether or not an EAW would be
42 required.
43
44 Anderson stated that the EAW issue needs to be investigated and also asked that staff
45 rewrite the conditions that were discussed tonight with the input of the developer.
46
47 Mitchell stated that he is in favor of the request, with the direction for staff to work out the
48 remaining details. He asked for input from the Council, as he would not want to see the
49 Council ask the applicant and staff to work together to simply deny the request in two
50 weeks.
51
Medina City Council Meeting Minutes 13
November 1, 2016
1 Pederson stated that he is ultimately in favor of the project, noting that the City has an
2 excellent police department that will be able to regulate the special events. He noted
3 that the applicant can also provide direction to the users on how to best access and exit
4 the site. He stated that he would not want to take away rights for this type of passion
5 just because it is different than other passions like golf or horse riding. He wanted to
6 ensure that the PUD and special events are kept separate.
7
8 Martin noted the plan updates she would like to see including the landscaping matters
9 raised by the Planning Commission and Mitchell, the updated plan presented by the
10 applicant, and the additional berm. She stated that a clause should be included that
11 specifies that there are no rights to park outside of the development, and if outside
12 parking is needed, a special event permit would be triggered. She highlighted the other
13 conditions and amendments she had suggested throughout the discussion tonight.
14
15 Mitchell stated that he would want to see language for emergency vehicle circulation
16 included. He referenced the added conditions regarding the declaration language,
17 specification of the bike trail, and whether an EAW would be required.
18
19 Cousineau asked, and received confirmation, that use of the Loram parking would
20 trigger a special event permit.
21
22 Anderson stated that there are too many unknowns at this point, including whether an
23 EAW would be required and regarding parking calculations. He agreed that the trigger
24 for a special event permit should be whether parking for the event can be contained on-
25 site or whether parking outside the site would be needed. He stated that he cannot say
26 whether or not he would support the request.
27
28 Cousineau echoed the comments of the Council thus far. She stated that the special
29 events portion is what gives her pause. She stated that the applicant has asked for 16
30 special events and asked whether the Council would support limiting that number.
31
32 Mitchell stated that the special events should be governed under the special use permits
33 and not addressed under the PUD.
34
35 Martin stated that a condition could be added that would specify that no special events
36 are granted, but shall be limited to a certain number.
37
38 Cousineau asked if the retail activity should be further defined.
39
40 Mitchell asked, and received confirmation, that the applicant would be in agreement with
41 the defined retail uses.
42
43 Moved by Anderson, seconded by Martin, to table the PUD General Plan of
44 Development, Plat and Site Plan Review approval for the AutoMotorPlex development
45 and a Development Agreement related to the same on the basis of the feedback from
46 the City Attorney regarding whether or not an EAW would be required and directing staff
47 to revise the comments and conditions based upon the discussion tonight. Motion
48 passed unanimously.
49
Medina City Council Meeting Minutes 14
November 1, 2016
1 Batty noted that staff may not have sufficient time to prepare this item for the next
2 meeting in two weeks and therefore the item may be better suited to come back at the
3 first meeting in December.
4
5 Mitchell briefly recessed the meeting at 10:00 p.m.
6
7 Mitchell reconvened the meeting at 10:06 p.m.
8
9 B. Ellis and Nancy Olkon — Lot Size Variance — 2362 Willow Drive — Public
10 Hearing (10:06 p.m.)
11 Finke provided information on the location and rural residential designation of the subject
12 property including the requirement for a lot to have five acres of suitable soils within this
13 land use designation. He stated that the south half to two thirds of the property is
14 wetlands and there is also a steep slope on the property. He stated that the zoning
15 ordinance establishes criteria on which a variance should be considered and briefly
16 reviewed those criteria. He stated that technically the five acres of suitable soils is found
17 within the zoning ordinance and within the subdivision ordinance and therefore a
18 variance would be required from both sets of criteria. He noted that economic
19 considerations alone are not a practical difficulty. He stated that the applicant speaks of
20 granting an easement and noted that the easement area is not relevant as it does not
21 contain suitable soils. He stated that the way in which the applicant proposes to split the
22 property would leave one acre of buildable area on each of the lots. He reported that the
23 Planning Commission held a public hearing at their September meeting and found the
24 variance criteria not to be met, noting that the suitable soils requirement is not unique to
25 the property. He stated that the City Council should hold a public hearing as the Board
26 of Appeal.
27
28 Ellis Olkon presented this request on behalf of he and his wife, noting that his wife is a
29 paraplegic and has medical issues. He stated that he has spoken with each member of
30 the Council at least once, if not multiple times, over the course of the past four years.
31 He noted that previous Mayor Weir stated that she had an ordinance on the back burner
32 that in essence stated that if you have 20 acres you could just subdivide without a
33 variance. He stated that he has lived in the community for many years, raised his family
34 in the community, served on the Park Commission and as an election judge, and works
35 once a month as a judge for Hennepin County. He reported that he met with Bill Riser
36 the previous day who remembers a bit of this from 1986, noting that Mr. Riser told him
37 that what he is asking for should not require a variance as it is just a lot split. He stated
38 that he moved into his home in 1985 and was approached by Mr. Thomas Ogland
39 multiple times in an attempt to get an easement for his Hollybush development. He
40 stated that ultimately Mr. Ogland received approval for his Hollybush development in
41 1988, and after speaking with multiple members of the Council at that time he was
42 ensured that if he provided the easement for the Hollybush development he would be
43 able to subdivide his property in the future. He stated that Mr. Riser told him that he
44 should be grandfathered in and should be able to split his property. He noted that the
45 circumstantial evidence is in his favor and he should be able to subdivide. He did not
46 believe that this would not open the floodgates for requests of this nature because his
47 request is based on the promise he received to subdivide in the past. He explained that
48 there is space to build a large five -bedroom home on each of the proposed lots. He
49 stated that he is not asking for a lot but is simply asking for justice for himself and his
50 wife.
51
Medina City Council Meeting Minutes 15
November 1, 2016
1 Martin stated that she is struggling with the evidence that Olkon was promised
2 something as she did not see that in the public record.
3
4 Olkon stated that he could have subdivided in 1986 but they did not know what would
5 occur in the future and noted that in 1999 an ordinance was passed stating that
6 someone would need five acres of suitable soils. He stated that when the easement
7 was given to the Hollybush development he was given the promise that when he and his
8 wife were "old and grey" they would be able to subdivide the property, noting that the
9 affidavits from he and his wife provide the circumstantial evidence.
10
11 Cousineau asked if the conversation was had outside of a Council meeting or whether
12 the conversation occurred at a Council meeting.
13
14 Olkon replied that many of the conversations took place outside of a Council meeting but
15 there was a conversation that took place at a Council meeting. He stated that in 1986
16 there were no minutes from meetings, otherwise there would be a record of the
17 conversations. He explained that this request would not change the rural character as
18 this would only create one additional house on a 21.8-acre estate. He stated that
19 notices were sent to 35 homes that live in the area prior to the Planning Commission and
20 no one spoke against the request. He noted that two people spoke in representation at
21 the Planning Commission meeting.
22
23 Mitchell opened the public hearing at 10:27 p.m.
24
25 No comments made.
26
27 Mitchell closed the public hearing at 10:27 p.m.
28
29 Olkon stated that the building official for the City has stated that there are suitable soils.
30 He explained that they need to reduce the value of their property in order to sell the
31 property and place his wife into assisted living, as they are living somewhere they should
32 not be living right now.
33
34 Martin referenced exhibit seven and stated that she has no reason to doubt the veracity
35 of the request.
36
37 Batty stated that Olkon has been at this for some time and met with himself and others
38 two years ago. He stated at that time he told Olkon that he does not know if there were
39 statements made from those people as the majority of those individuals are deceased.
40 He stated that is also irrelevant as those individuals could not hold the City liable. He
41 noted that prior to 1999 there was a requirement for two acres of suitable soils for
42 subdivisions and even after the ordinance was passed in 1999 there was a two-year
43 window which allowed people to subdivide. He noted at that time it would have been a
44 lot closer to the requirement of two acres of suitable soils but still would have required a
45 variance.
46
47 Olkon stated that in the Stonegate property there are 41 parcels of two acres each. He
48 stated that this request would not open the floodgates but would simply do the right
49 thing. He stated that Mr. Riser told him that he should be granted a subdivision and he
50 has invested money into wetland delineations and soil testing. He stated that if the
Medina City Council Meeting Minutes 16
November 1, 2016
1 Council denies the request, he would ask that the City allow mediation as going into
2 litigation would be difficult for his wife.
3
4 Martin stated that there is one homestead on a parcel of land and asked if the parcel
5 would be buildable if there was not a homestead on the property.
6
7 Finke stated that all indications say that the lot would be buildable and reviewed the
8 ordinance language that would allow that activity.
9
10 Batty stated that if this was an undeveloped parcel he would believe that a variance
11 could be issued to build one home because it would provide reasonable use of the
12 parcel. He stated that because there is a home on the parcel there is already
13 reasonable use.
14
15 Anderson stated that Olkon is his friend and neighbor. He stated that this is hard on all
16 the Councilmembers and Martin has looked hard for a way to grant the variance but has
17 not found reasoning to support the request and therefore he must deny the request.
18
19 Moved by Anderson, seconded by Pederson, to direct staff to prepare a resolution
20 denying the variance request based upon the findings noted by the Planning
21 Commission. Motion passed unanimously.
22
23 C. Deerhill Preserve Improvement Project Change Order/Policy Discussion
24 (10:37 p.m.)
25 Mitchell recused himself from the discussion.
26
27 Stremel stated that staff has been working closely with the developer and both parties
28 have observed groundwater issues and noted that the construction season has been
29 challenged by difficult weather with the amount of rain. He stated that the developer is
30 recommending to put one foot of sand in some areas and two feet of sand in other
31 areas, as well as installation of drain tile to assist in draining. He stated that because of
32 the conditions City staff has discussed delay of the paving. He noted that the base
33 would be installed this year and in the spring, it would be determined as to when the
34 paving could occur. He stated that if additional subgrade issues are identified in the
35 spring, additional measures would be proposed to stabilize the area noting that those
36 measures were included in the original bid on a smaller scale.
37
38 Anderson asked if this is the right time to be doing this or whether the action should be
39 delayed until spring.
40
41 Stremel stated that in a perfect world, if there were more time and better weather, that
42 would be ideal but even then, it would take time to dry out the subgrade. He explained
43 that the City would be getting a better subgrade through this method and given the
44 conditions on the site this change order makes the most sense.
45
46 Martin agreed that it would make sense to delay the paving until spring.
47
48 Pederson asked if it would be better to wait until spring to correct the subgrade.
49
Medina City Council Meeting Minutes 17
November 1, 2016
1 Stremel explained that the groundwater conditions are driving this improvement. He
2 stated that this process will allow the subgrade to settle and the drain tile will assist in
3 drying out the area. He stated that this will create a drivable road to the development.
4
5 Martin stated that this cost would be assessed to the development and therefore the risk
6 would be whether the lots could be sold.
7
8 Johnson stated that the policy question would be whether the Council is comfortable
9 adding this change order to the assessment and whether they would be comfortable with
10 future change orders being added to the assessment as well.
11
12 Stremel stated that the conditions after freeze/thaw may require additional corrections.
13
14 Anderson asked if it would make more sense than to wait until after spring.
15
16 Stremel stated that there are provisions in the contract to complete some subgrade
17 corrections in the spring. He stated that there is always a risk that there would be more
18 significant corrections needed in the spring. He stated that the developer's technical
19 recommendation is that the repairs be completed this fall to go through the freeze/thaw
20 cycle in order to determine if the corrections were sufficient.
21
22 Batty stated that it makes more sense physically for the City's contractor to do the work,
23 because the idea is that the City's contractor would put the fabric and first level of base
24 down.
25
26 Stremel explained that heavy trucks cannot be driven on the subgrade as is. He stated
27 that if the developer's contractor completed the work, the contractor would need to drive
28 over the entire area multiple times which could create additional problems; whereas the
29 City's contractor can complete the subgrade in sections.
30
31 Susan Seeland stated that the subgrade is drying out and the contractor believes that
32 the fabric, rock and sand could be laid later this week. She stated that they want a good
33 road and have invested an additional $123,000 into the project because of the weather
34 and delays. She stated that if the first lift of pavement can be installed this fall, that
35 should be done and noted that if an area needs correction, that could be done in the
36 spring. She stated that if the paving cannot occur, they still need to have the road
37 constructed to the point where truck traffic can be tolerated.
38
39 Stremel stated that they will attempt to get the point of paving but they will run up against
40 the closing date for asphalt plants and challenges with cold weather paving.
41
42 Pederson asked if the contractor will still stand behind the tonnage rating for the road if
43 the paving is not done this fall.
44
45 Stremel replied that the contractor has stated that he will stand behind the tonnage for
46 the road.
47
48 Pederson asked if the City has a policy regarding paving that sets a minimum
49 temperature allowed. He noted that some cities require 50-degree weather, or above,
50 for paving and others set a date when paving must stop for the year. He asked if the
51 developer can still sell lots.
Medina City Council Meeting Minutes 18
November 1, 2016
1
2 Batty stated that lots can be sold but the developer would like to begin building homes.
3 He stated that the City has an interest in this being a quality road because this will be a
4 public roadway. He provided details on the petition and waiver policy for assessment.
5 He noted that the petition and waiver amount included a not to exceed amount plus any
6 change orders. He noted that there is not enough certainty to be able to assess the
7 project before the November 30th deadline for assessments this year and therefore the
8 assessment would not occur until the next year.
9
10 Pederson asked if the contractor would hold their price for the paving should that occur
11 the following year.
12
13 Stremel confirmed that contractor would hold the same price.
14
15 Susan Seeland stated that one foot of sand may not be needed for the entire roadway
16 as the base to the north appears to be dry. She explained that this cost would be for the
17 use of sand for the entire road and therefore the actual cost may be lower.
18
19 Moved by Anderson, seconded by Cousineau, to approve the change order for the
20 Deerhill Preserve Improvement Project in the amount of $215,000 subject to the
21 comments of staff and the Council. Motion passed unanimously.
22
23 Mitchell rejoined the Council.
24
25 IX. CITY ADMINISTRATOR REPORT (11:00 p.m.)
26 Stremel stated that the contractor did start on the Sioux Drive improvement project and
27 would likely pave early to mid -next week and estimated completion at the end of next
28 week.
29
30 Johnson stated that he has received comments from residents along County Roads 19
31 and 116 regarding a speed study and noted that he is working with Belland to submit the
32 request to the City Council in an attempt to lower the speeds.
33
34 Belland explained the process and estimated that the study could take a few months.
35
36 X. MAYOR & CITY COUNCIL REPORTS (11:03 p.m.)
37 Mitchell referenced a Pioneer Sarah Watershed meeting the following night and received
38 confirmation that Johnson would be attending.
39
40 Anderson stated that he, Martin, Cousineau, and Pederson attended the third open
41 house for the Comprehensive Plan earlier tonight and commended Finke for the effort he
42 has put into the process and open house meetings. He believed that the City is
43 obtaining great feedback.
44
45 Martin stated that she attended a police reserve meeting and provided an update.
46
47 Xl. APPROVAL TO PAY THE BILLS (11:05 p.m.)
48 Moved by Martin, seconded by Pederson, to approve the bills, EFT 003869E-003892E
49 for $58,776.76, order check numbers 044992-045050 for $196,485.75, and payroll EFT
50 507482-507507 for $45,208.59 and payroll check 20436 for $1,205.02. Motion passed
51 unanimously.
Medina City Council Meeting Minutes 19
November 1, 2016
1
2 XII. ADJOURN
3 Moved by Anderson, seconded by Martin, to adjourn the meeting at 11:05 p.m. Motion
4 passed unanimously.
5
6
7
8 Bob Mitchell, Mayor
9 Attest:
10
11
12 Scott Johnson, City Administrator
Medina City Council Meeting Minutes 20
November 1, 2016
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Jim Stremel, City Engineer
DATE: November 8, 2016
MEETING: November 15, 2016
SUBJECT: Hennepin County Natural Resources "Opportunity" Grant Program
Overview:
On April 5, 2016, the City Council passed a resolution to partner with other intergovernmental
agencies to pursue and show support in the pursuit of grants to improve water quality in the Long
Lake Creek Subwatershed. Possible partners for grant opportunities include the City of Long
Lake, City of Orono, and the Minnehaha Creek Watershed District.
At that time, the City applied for a grant with the MN Board of Water and Soil Resources
(BWSR) to be included with their Biennial Budget Request (BBR) for the fiscal years 2018-
2019. The application was completed in partnership with the City of Long Lake (Orono declined
to partner in this grant opportunity) and the City of Medina is awaiting selection and funding for
this grant.
There is another grant opportunity available, this time through Hennepin County. The other
partners including City of Long Lake, City of Orono, and the Minnehaha Creek Watershed
District have expressed interest.
Background:
At the April 5th meeting, the information below was provided as a basis for entering into a
partnership agreement; it has been included again for reference.
In 2015, a Total Maximum Daily Load (TMDL) was established by the Minnesota Pollution
Control Agency (MPCA) for Long Lake Creek and Tanager Lake. This TMDL was a result of a
study of the Upper Minnehaha Creek Watershed completed by the watershed district, which
portions of the City of Medina discharge to. Impaired waterbodies located in the subwatershed
include: Tanager Lake (Orono), Long Lake (Long Lake/Orono), Dickey Lake (Medina), Holy
Name Lake (Medina), Wolsfeld Lake (Medina), and School Lake (Medina).
The TMDL includes a nutrient load reduction allocation that the City of Medina is required to
show progress toward meeting by 2018. For the City of Medina, the Minnesota Pollution Control
Agency (MPCA) has set a load reduction goal of 237 lbs/year. The City of Long Lake, City of
Orono, Hennepin County, and MnDOT have also been assigned nutrient load reduction goals.
This requirement and focus on Long Lake/Tanager Lake provides an opportunity to partner with
Orono, Long Lake, and the Minnehaha Creek Watershed District to apply for grants and
collaboratively complete larger regional projects to meet these goals (i.e. carp management).
Potential funding sources include the: MPCA, Hennepin County, Minnehaha Creek Watershed
District, and the Minnesota Board of Water and Soil Resources. Through a partnership, the
impacted organizations may be able to leverage grant funds to complete cost effective projects to
reduce the TMDL in the subwatershed.
Grant Opportunity:
WSB & Associates, Inc. has reached out to the City of Orono, City of Long Lake, and the
Minnehaha Creek Watershed District who have all expressed interest in partnering to improve
water quality in the subwatershed and specifically with this grant opportunity.
The latest grant opportunity is with Hennepin County through their Natural Resources
"Opportunity" Grant Program. This program provides funds of up to $100,000 to potential
partners to implement projects that address an identified natural resource management problem
or need and/or to undertake assessments that directly lead to the identification of projects that
meet common natural resource management goals. The TMDL for the Long Lake Creek
subwatershed meets these criteria. If this grant application is selected for an improvement
project (i.e. subwatershed-wide carp management) a separate resolution will be provided to each
participating organization to enter into an agreement with the lead agency on the proposed
project at a later date.
A cost share component would be required of each of the participating organizations for both
grant applications and prospective project funding. The proposed project for this grant involves
a water quality evaluation and carp management. The project cost has been estimated to be
$115,000. If the grant is awarded in full, the City would be responsible for a portion of the
remaining $15,000 split between the three other partners (City of Orono, City of Long Lake,
MCWD). In many cases, the MCWD can provide a match for the required local funds further
reducing the financial responsibility of the City.
The total cost to prepare the submission is $2,000, but divided between the three other partners
means that the City of Medina is responsible for only $500. These funds ($1,500) are still
available in the amount approved with the resolution on April 5, 2016 even after the submission
to BWSR at that time.
City Council Action Requested:
Direct staff to proceed with submitting an application for this grant opportunity.
2
Agenda Item # 5B
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-
RESOLUTION REQUESTING A SPEED STUDY BY HENNEPIN
COUNTY AND MNDOT ON COUNTY ROAD 19 AND COUNTY
ROAD 116
WHEREAS, the city of Medina has received requests to decrease the speed on County
Road 19 between the Loretto/Medina border and County Road 24; and requests to decrease the
speed on County Road 116 between Hackamore Road and Minnesota State Highway 55; and
WHEREAS, the city of Medina is requesting a speed study be done to establish the
appropriate speed limit on County Road 19 between the Loretto/Medina border and County Road
24; and a speed study be done to establish the appropriate speed limit on County Road 116 between
Hackamore Road and Minnesota State Highway 55; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
requests Hennepin County and MNDOT perform a speed study to establish the proper speed for
County Road 19 between the Loretto/Medina border and County Road 24; and a speed study to
establish the proper speed for County Road 116 between Hackamore and Minnesota State Highway
55.
Dated: November 15, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-
November 15, 2016
Agenda Item # 5C
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-XX
RESOLUTION APPROVING THE LAYOUT AND PROJECT BUDGET FOR
THE RECONSTRUCTION OF THE TH 55 AT CR 116/CSAH 115
INTERSECTION
WHEREAS, the City of Medina proposes to participate in the reconstruction of
the intersection of TH 55 at CR 116/CSAH 115 with improved channelization and a
second left turn lane from South CR 116 to TH 55 to increase safety and capacity at the
intersection within the corporate City limits in Hennepin County, Minnesota; and
WHEREAS, a layout has been developed based on engineering analysis as well
as the input from the City of Medina, Hennepin County, Mn/DOT, Medina property
owners, business owners and residents; and
WHEREAS, the layout was presented to the City Council at the November 15,
2016 meeting where additional feedback was solicited; and
WHEREAS, the parking of motor vehicles is prohibited at all times on both sides
of County Highway 116 throughout the project limits; and
WHEREAS, Hennepin County, Mn/DOT, and the City of Medina will continue
to work with impacted Medina businesses throughout the project to improve traffic
circulation; and
NOW THEREFORE, BE IT RESOLVED, by the City Council of Medina, that
the City of Medina approves Hennepin County Project No. 0918, for the reconstruction
of County Highway No. 116 at the intersection with TH 55.
BE IT FURTHER RESOLVED that the City Council authorizes City staff to
continue working with Mn/DOT and Hennepin County to investigate options to reduce
impacts of access closures for Medina businesses and to obtain agency approval for the
layout for the TH 55 at CR 116/CSAH 115 intersection reconstruction project.
Resolution No. 2016-XX
November 15, 2016
Dated: November 15, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same: (Absent: )
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-XX 2
November 15, 2016
Agenda Item # 5D
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2016-xx
RESOLUTION ADOPTING ASSESSMENT ROLL FOR SIOUX
DRIVE TURN LANE PROJECT
WHEREAS, the city clerk has, with the assistance of the public works director and the city
finance director, prepared a proposed roll regarding the assessment of benefited properties for the
cost of the Sioux Drive turn lane improvement project which consists of a mill, overlay, curbing
and addition of turn lanes; and
WHEREAS, pursuant to petition and waiver agreements, the city council waived
conducting a public hearing with regard to the proposed assessments.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, as follows:
1. The proposed assessment, a copy of which is attached hereto and made a part hereof,
is hereby accepted and shall constitute a special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the improvement in the
amount of the assessment levied against it.
2. The special assessment shall be payable in equal annual installments extending over
a period of 10 years, the first installment to be payable on or before the first Monday in January,
2017, and shall bear interest at the rate of 4.50% per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment from
the date of this resolution until December 31, 2017. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to November 25,
2016, pay the whole of the assessment on such property to the city finance director. Thereafter, any
owner may pay to the city finance director the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made. Such payment
must be made before November 15 or interest will be charged through December 31 of the next
succeeding year.
4. The city clerk shall forthwith transmit a certified duplicate of this resolution to the
county auditor to be extended on the property tax lists of the county and such assessments shall be
collected and paid over in the same manner as other municipal taxes.
Dated: November 15, 2016.
Resolution No. 2016-xx
November 15, 2016
Bob Mitchell, Mayor
ATTEST:
Jodi Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _ and
upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-xx 2
November 15, 2016
PID
12-118-23-41-0069
Lot 1, Block 1, Just for Kix
12-118-23-41-0116
12-118-23-41-0117
12-118-23-41-0118
Owner
Aldi, Inc.
Clough Properties, LLC
West Financial Credit Union
Wesley Holdings, LLC
IP II Hamel, LLC
Assessment Amount
$70, 405.79
$57, 204.70
$17,014.73
$10,854.23
$24,935.38
$180,414.83
Resolution No. 2016-xx 3
November 15, 2016
Agenda Item # 5E
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2016-xx
RESOLUTION ADOPTING ASSESSMENT ROLL FOR
COTTONWOOD TRAIL COMMERCIAL UPGRADE
PROJECT
WHEREAS, the city clerk has, with the assistance of the public works director and the city
finance director, prepared a proposed roll regarding the assessment of benefited properties for the
cost of the Cottonwood Trail commercial upgrade improvement project which consists of a mill
and overlay; and
WHEREAS, pursuant to petition and waiver agreements, the city council waived
conducting a public hearing with regard to the proposed assessments.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota, as follows:
1. The proposed assessment, a copy of which is attached hereto and made a part hereof,
is hereby accepted and shall constitute a special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the improvement in the
amount of the assessment levied against it.
2. The special assessment shall be payable in equal annual installments extending over
a period of 10 years, the first installment to be payable on or before the first Monday in January,
2017, and shall bear interest at the rate of 4.50% per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment from
the date of this resolution until December 31, 2017. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to November 25,
2016, pay the whole of the assessment on such property to the city fmance director. Thereafter, any
owner may pay to the city finance director the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made. Such payment
must be made before November 15 or interest will be charged through December 31 of the next
succeeding year.
4. The city clerk shall forthwith transmit a certified duplicate of this resolution to the
county auditor to be extended on the property tax lists of the county and such assessments shall be
collected and paid over in the same manner as other municipal taxes.
Resolution No. 2016-xx
November 15, 2016
Dated: November 15, 2016.
Bob Mitchell, Mayor
ATTEST:
Jodi Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _ and
upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-xx 2
November 15, 2016
PID
NAME
ADDRESS
Assessment Share
2211823310006
LOUISE LEATHERDALE
2075 COTTONWOOD TRAIL
$50,530.60
$50, 530.60
Resolution No. 2016-xx 3
November 15, 2016
Agenda Items # 5F — 5K
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2016-##
RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN
THE ENCLAVE AT BROCKTON
WHEREAS, the City of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, U.S. Home Corporation (the "Developer") is constructing improvements on
certain land within the City which has been platted as The Enclave at Brockton (the
"Subdivision") for the purpose of developing single family lots; and
WHEREAS, the Developer and the City have previously entered into an agreement
dated August 24, 2012 (the "Development Agreement") related to the development of the
Subdivision; and
WHEREAS, consistent with the terms of the Agreement, the Developer has completed
construction of sanitary sewer, water, stormwater, and street infrastructure improvements (the
"Subdivision Improvements") to serve the lots within the Subdivision; and
WHEREAS, the city engineer has inspected the Subdivision Improvements and
determined that they have been constructed in accordance with the plans incorporated in the
Development Agreement; and
WHEREAS, as required by the Development Agreement, the Developer or the
Developer's contractor has submitted a warranty bond regarding repair or replacement of any
defects in the Subdivision Improvements for two years from the date of this resolution.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Subdivision Improvements as public improvements and shall
maintain them, except as provided for herein.
2. The Developer shall remain responsible to repair or replace defective portions of the
Subdivision Improvements if they show signs of failure for two years from the date of
this resolution, normal wear and tear excepted.
3. If the Developer shall fail to repair or replace defective portions of the Subdivision
Improvements as required herein and pursuant to the Development Agreement, the City
shall utilize the warranty bond for such purpose.
Resolution No. 2016-##
November 15, 2016
4. The terms and conditions of the letter from the city engineer dated October 14, 2016
attached hereto as Exhibit A are hereby incorporated into this resolution and made a part
hereof.
5. City staff and consultants are authorized and directed to take all steps necessary or
convenient to carry out the intent and purpose of this resolution.
Dated: November 15, 2016.
By:
Bob Mitchell, Mayor
Attest:
By:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-## 2
November 15, 2016
WSB
SB
Building a legacy — your legacy.
October 14, 2016
Mr. Paul J. Tabone
Lennar Minnesota
16305 36th Avenue North
Suite 600
Plymouth, MN 55446
Re: Enclave at Brockton 1st — Warranty Bond Request
City Project No. SD-12-086, WSB Project No. 02065-230
Dear Mr. Tabone:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
The City of Medina's engineering consultant has completed the construction observation and testing of
the watermain, sanitary sewer, street and storm sewer utilities (Subdivision Improvements) for the
Enclave at Brockton 1st development as required by the Development Agreement. The City Council must
formally accept the Subdivision Improvements by resolution at a regularly scheduled council meeting.
Prior to acceptance of the Subdivision Improvements by the City Council, the developer is required to
submit a two year warranty bond for 100% of the construction costs of the Subdivision Improvements.
For this project, the warranty bond shall be in the amount of $996,223.14 based on the final pay
voucher provided by the developer's engineer. The warranty bond shall cover any public utility repairs,
including any street repairs necessary to repair the public utilities, required within the warranty period.
City staff and their engineering consultant will consider a reduction in the Letter of Credit after the City
Council formally accepts the Subdivision Improvements.
Please submit the warranty bond dated effective November 4, 2016 through November 4, 2018 to the
attention of City Administrator Scott Johnson at Medina City Hall no later than November 4, 2016 for
consideration at the November 15, 2016 council meeting.
Sincerely,
WSB & Associates, Inc.
/ i701 645—
Tom Kellogg, P.E.
City Engineer
Equal Opportunity Employer
wsbeng.com
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2016-##
RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN
THE ENCLAVE AT BROCKTON 3rd ADDITION
WHEREAS, the City of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, U.S. Home Corporation (the "Developer") is constructing improvements on
certain land within the City which has been platted as The Enclave at Brockton 3rd Addition (the
"Subdivision") for the purpose of developing single family lots; and
WHEREAS, the Developer and the City have previously entered into an agreement
dated June 18, 2013 (the "Development Agreement") related to the development of the
Subdivision; and
WHEREAS, consistent with the terms of the Agreement, the Developer has completed
construction of sanitary sewer, water, stormwater, and street infrastructure improvements (the
"Subdivision Improvements") to serve the lots within the Subdivision; and
WHEREAS, the city engineer has inspected the Subdivision Improvements and
determined that they have been constructed in accordance with the plans incorporated in the
Development Agreement; and
WHEREAS, as required by the Development Agreement, the Developer or the
Developer's contractor has submitted a warranty bond regarding repair or replacement of any
defects in the Subdivision Improvements for two years from the date of this resolution.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina,
Minnesota as follows:
1. The City hereby accepts the Subdivision Improvements as public improvements and shall
maintain them, except as provided for herein.
2. The Developer shall remain responsible to repair or replace defective portions of the
Subdivision Improvements if they show signs of failure for two years from the date of
this resolution, normal wear and tear excepted.
3. If the Developer shall fail to repair or replace defective portions of the Subdivision
Improvements as required herein and pursuant to the Development Agreement, the City
shall utilize the warranty bond for such purpose.
Resolution No. 2016-##
November 15, 2016
4. The terms and conditions of the letter from the city engineer dated October 13, 2016
attached hereto as Exhibit A are hereby incorporated into this resolution and made a part
hereof.
5. City staff and consultants are authorized and directed to take all steps necessary or
convenient to carry out the intent and purpose of this resolution.
Dated: November 15, 2016.
By:
Bob Mitchell, Mayor
Attest:
By:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-## 2
November 15, 2016
WSB
SB
Building a legacy — your legacy.
October 13, 2016
Mr. Paul J. Tabone
Lennar Minnesota
16305 36th Avenue North
Suite 600
Plymouth, MN 55446
Re: Enclave at Brockton 3rd — Warranty Bond Request
City Project No. SD-13-101, WSB Project No. 02065-630
Dear Mr. Tabone:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
The City of Medina's engineering consultant has completed the construction observation and testing of
the watermain, sanitary sewer, and storm sewer utilities (Subdivision Improvements) for the Enclave at
Brockton 3rd development as required by the Development Agreement. The City Council must formally
accept the Subdivision Improvements by resolution at a regularly scheduled council meeting.
Prior to acceptance of the Subdivision Improvements by the City Council, the developer is required to
submit a two year warranty bond for 100% of the construction costs of the Subdivision Improvements.
For this project, the warranty bond shall be in the amount of $144,016.04 based on the construction
cost estimates previously provided by the developer's engineer. The warranty bond shall cover any
public utility repairs, including any street repairs necessary to repair the public utilities, required within
the warranty period.
City staff and their engineering consultant will consider a reduction in the Letter of Credit after the City
Council formally accepts the Subdivision Improvements.
Please submit the warranty bond dated effective November 4, 2016 through November 4, 2018 to the
attention of City Administrator Scott Johnson at Medina City Hall no later than November 4, 2016 for
consideration at the November 15, 2016 council meeting.
Sincerely,
WSB & Associates, Inc.
7;4 5145_
Tom Kellogg, P.E.
City Engineer
Equal Opportunity Employer
wsbeng.com
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2016-##
RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN
THE ENCLAVE AT BROCKTON 5th ADDITION
WHEREAS, the City of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, U.S. Home Corporation (the "Developer") is constructing improvements on
certain land within the City which has been platted as The Enclave at Brockton 5t Addition (the
"Subdivision") for the purpose of developing single family lots; and
WHEREAS, the Developer and the City have previously entered into an agreement
dated April 23, 2015 (the "Development Agreement") related to the development of the
Subdivision; and
WHEREAS, consistent with the terms of the Agreement, the Developer has completed
construction of sanitary sewer, water, and stormwater infrastructure improvements (the
"Subdivision Improvements"), with the exception of the final lift of bituminous pavement on the
streets, to serve the lots within the Subdivision; and
WHEREAS, the city engineer has inspected the Subdivision Improvements and
determined that they have been constructed in accordance with the plans incorporated in the
Development Agreement; and
WHEREAS, as required by the Development Agreement, the Developer or the
Developer's contractor has submitted a warranty bond regarding repair or replacement of any
defects in the Subdivision Improvements for two years from the date of this resolution.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Subdivision Improvements as public improvements and shall
maintain them, except as provided for herein.
2. The Developer shall remain responsible to repair or replace defective portions of the
Subdivision Improvements if they show signs of failure for two years from the date of
this resolution, normal wear and tear excepted.
Resolution No. 2016-##
November 15, 2016
3. If the Developer shall fail to repair or replace defective portions of the Subdivision
Improvements as required herein and pursuant to the Development Agreement, the City
shall utilize the warranty bond for such purpose.
4. The terms and conditions of the letter from the city engineer dated October 13, 2016
attached hereto as Exhibit A are hereby incorporated into this resolution and made a part
hereof.
5. City staff and consultants are authorized and directed to take all steps necessary or
convenient to carry out the intent and purpose of this resolution.
Dated: November 15, 2016.
By:
Bob Mitchell, Mayor
Attest:
By:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-## 2
November 15, 2016
WSB
SB
Building a legacy — your legacy.
October 13, 2016
Mr. Paul J. Tabone
Lennar Minnesota
16305 36t" Avenue North
Suite 600
Plymouth, MN 55446
Re: Enclave at Brockton 5t" — Warranty Bond Request
City Project No. SD-14-149, WSB Project No. 02712-450
Dear Mr. Tabone:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
The City of Medina's engineering consultant has completed the construction observation and testing of
the watermain, sanitary sewer, and storm sewer utilities (Subdivision Improvements) for the Enclave at
Brockton 5t" development as required by the Development Agreement. The City Council must formally
accept the Subdivision Improvements by resolution at a regularly scheduled council meeting.
Prior to acceptance of the Subdivision Improvements by the City Council, the developer is required to
submit a two year warranty bond for 100% of the construction costs of the Subdivision Improvements.
For this project, the warranty bond shall be in the amount of $416,973.12 based on the construction
cost estimates previously provided by the developer's engineer. The warranty bond shall cover any
public utility repairs, including any street repairs necessary to repair the public utilities, required within
the warranty period.
City staff and their engineering consultant will consider a reduction in the Letter of Credit after the City
Council formally accepts the Subdivision Improvements.
Please submit the warranty bond dated effective November 4, 2016 through November 4, 2018 to the
attention of City Administrator Scott Johnson at Medina City Hall no later than November 4, 2016 for
consideration at the November 15, 2016 council meeting.
Sincerely,
WSB & Associates, Inc.
7;4 5145_
Tom Kellogg, P.E.
City Engineer
Equal Opportunity Employer
wsbeng.com
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2016-##
RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN
THE ENCLAVE AT BROCKTON 6th ADDITION
WHEREAS, the City of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, U.S. Home Corporation (the "Developer") is constructing improvements on
certain land within the City which has been platted as The Enclave at Brockton 6t Addition (the
"Subdivision") for the purpose of developing single family lots; and
WHEREAS, the Developer and the City have previously entered into an agreement
dated March 25, 2016 (the "Development Agreement") related to the development of the
Subdivision; and
WHEREAS, consistent with the terms of the Agreement, the Developer has completed
construction of sanitary sewer, water, and stormwater infrastructure improvements (the
"Subdivision Improvements"), with the exception of the final lift of bituminous pavement on the
streets, to serve the lots within the Subdivision; and
WHEREAS, the city engineer has inspected the Subdivision Improvements and
determined that they have been constructed in accordance with the plans incorporated in the
Development Agreement; and
WHEREAS, as required by the Development Agreement, the Developer or the
Developer's contractor has submitted a warranty bond regarding repair or replacement of any
defects in the Subdivision Improvements for two years from the date of this resolution.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Subdivision Improvements as public improvements and shall
maintain them, except as provided for herein.
2. The Developer shall remain responsible to repair or replace defective portions of the
Subdivision Improvements if they show signs of failure for two years from the date of
this resolution, normal wear and tear excepted.
Resolution No. 2016-##
November 15, 2016
3. If the Developer shall fail to repair or replace defective portions of the Subdivision
Improvements as required herein and pursuant to the Development Agreement, the City
shall utilize the warranty bond for such purpose.
4. The terms and conditions of the letter from the city engineer dated October 13, 2016
attached hereto as Exhibit A are hereby incorporated into this resolution and made a part
hereof.
5. City staff and consultants are authorized and directed to take all steps necessary or
convenient to carry out the intent and purpose of this resolution.
Dated: November 15, 2016.
By:
Bob Mitchell, Mayor
Attest:
By:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-## 2
November 15, 2016
WSB
SB
Building a legacy — your legacy.
October 13, 2016
Mr. Paul J. Tabone
Lennar Minnesota
16305 36t" Avenue North
Suite 600
Plymouth, MN 55446
Re: Enclave at Brockton 6t" — Warranty Bond Request
City Project No. SD-16-176, WSB Project No. 02712-850
Dear Mr. Tabone:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
The City of Medina's engineering consultant has completed the construction observation and testing of
the watermain, sanitary sewer, and storm sewer utilities (Subdivision Improvements) for the Enclave at
Brockton 6t" development as required by the Development Agreement. The City Council must formally
accept the Subdivision Improvements by resolution at a regularly scheduled council meeting.
Prior to acceptance of the Subdivision Improvements by the City Council, the developer is required to
submit a two year warranty bond for 100% of the construction costs of the Subdivision Improvements.
For this project, the warranty bond shall be in the amount of $94,192.20 based on the construction cost
estimates previously provided by the developer's engineer. The warranty bond shall cover any public
utility repairs, including any street repairs necessary to repair the public utilities, required within the
warranty period.
City staff and their engineering consultant will consider a reduction in the Letter of Credit after the City
Council formally accepts the Subdivision Improvements.
Please submit the warranty bond dated effective November 4, 2016 through November 4, 2018 to the
attention of City Administrator Scott Johnson at Medina City Hall no later than November 4, 2016 for
consideration at the November 15, 2016 council meeting.
Sincerely,
WSB & Associates, Inc.
7;4 5145_
Tom Kellogg, P.E.
City Engineer
Equal Opportunity Employer
wsbeng.com
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2016-##
RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN
THE ENCLAVE AT MEDINA 3rdADDITION
WHEREAS, the City of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, U.S. Home Corporation (the "Developer") is constructing improvements on
certain land within the City which has been platted as Enclave at Medina 3rd Addition (the
"Subdivision") for the purpose of developing single family lots; and
WHEREAS, the Developer and the City have previously entered into an agreement
dated April 19, 2013 (the "Development Agreement") related to the development of the
Subdivision; and
WHEREAS, consistent with the terms of the Agreement, the Developer has completed
construction of sanitary sewer, water, stormwater, and street infrastructure improvements (the
"Subdivision Improvements") to serve the lots within the Subdivision; and
WHEREAS, the city engineer has inspected the Subdivision Improvements and
determined that they have been constructed in accordance with the plans incorporated in the
Development Agreement; and
WHEREAS, as required by the Development Agreement, the Developer or the
Developer's contractor has submitted a warranty bond regarding repair or replacement of any
defects in the Subdivision Improvements for two years from the date of this resolution.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Subdivision Improvements as public improvements and shall
maintain them, except as provided for herein.
2. The Developer shall remain responsible to repair or replace defective portions of the
Subdivision Improvements if they show signs of failure for two years from the date of
this resolution, normal wear and tear excepted.
3. If the Developer shall fail to repair or replace defective portions of the Subdivision
Improvements as required herein and pursuant to the Development Agreement, the City
shall utilize the warranty bond for such purpose.
Resolution No. 2016-##
November 15, 2016
4. The terms and conditions of the letter from the city engineer dated October 13, 2016
attached hereto as Exhibit A are hereby incorporated into this resolution and made a part
hereof.
5. City staff and consultants are authorized and directed to take all steps necessary or
convenient to carry out the intent and purpose of this resolution.
Dated: November 15, 2016.
By:
Bob Mitchell, Mayor
Attest:
By:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-## 2
November 15, 2016
r r SB
Building a legacy — your legacy.
October 13, 2016
Mr. Paul J. Tabone
Lennar Minnesota
16305 36th Avenue North
Suite 600
Plymouth, MN 55446
Re: Enclave at Medina 3rd — Warranty Bond Request
City Project No. SD-13-096, WSB Project No. 02065-470
Dear Mr. Tabone:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
The City of Medina's engineering consultant has completed the construction observation and testing of
the watermain, sanitary sewer, street and storm sewer utilities (Subdivision Improvements) for the
Enclave at Medina 3rd development as required by the Development Agreement. The City Council must
formally accept the Subdivision Improvements by resolution at a regularly scheduled council meeting.
Prior to acceptance of the Subdivision Improvements by the City Council, the developer is required to
submit a two year warranty bond for 100% of the construction costs of the Subdivision Improvements.
For this project, the warranty bond shall be in the amount of $676,252.47 based on the construction
cost estimates previously provided by the developer's engineer. The warranty bond shall cover any
public utility and street repairs, including any street repairs necessary to repair the public utilities,
required within the warranty period.
City staff and their engineering consultant will consider a reduction in the Letter of Credit after the City
Council formally accepts the Subdivision Improvements.
Please submit the warranty bond dated effective November 4, 2016 through November 4, 2018 to the
attention of City Administrator Scott Johnson at Medina City Hall no later than November 4, 2016 for
consideration at the November 15, 2016 council meeting.
Sincerely,
W58 & Associates, Inc.
7;4 5'45_
Tom Kellogg, P.E.
City Engineer
Equal Opportunity Employer
wsbeng.com
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION 2016-##
RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN
THE ENCLAVE AT MEDINA 4TH ADDITION
WHEREAS, the City of Medina (the "City") is a municipal corporation, organized and
existing under the laws of Minnesota; and
WHEREAS, U.S. Home Corporation (the "Developer") is constructing improvements on
certain land within the City which has been platted as Enclave at Medina 4th Addition (the
"Subdivision") for the purpose of developing single family lots; and
WHEREAS, the Developer and the City have previously entered into an agreement
dated April 19, 2013 (the "Development Agreement") related to the development of the
Subdivision; and
WHEREAS, consistent with the terms of the Agreement, the Developer has completed
construction of sanitary sewer, water, stormwater, and street infrastructure improvements (the
"Subdivision Improvements") to serve the lots within the Subdivision; and
WHEREAS, the city engineer has inspected the Subdivision Improvements and
determined that they have been constructed in accordance with the plans incorporated in the
Development Agreement; and
WHEREAS, as required by the Development Agreement, the Developer or the
Developer's contractor has submitted a warranty bond regarding repair or replacement of any
defects in the Subdivision Improvements for two years from the date of this resolution.
NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota
as follows:
1. The City hereby accepts the Subdivision Improvements as public improvements and shall
maintain them, except as provided for herein.
2. The Developer shall remain responsible to repair or replace defective portions of the
Subdivision Improvements if they show signs of failure for two years from the date of
this resolution, normal wear and tear excepted.
3. If the Developer shall fail to repair or replace defective portions of the Subdivision
Improvements as required herein and pursuant to the Development Agreement, the City
shall utilize the warranty bond for such purpose.
Resolution No. 2016-##
November 15, 2016
4. The terms and conditions of the letter from the city engineer dated October 13, 2016
attached hereto as Exhibit A are hereby incorporated into this resolution and made a part
hereof.
5. City staff and consultants are authorized and directed to take all steps necessary or
convenient to carry out the intent and purpose of this resolution.
Dated: November 15, 2016.
By:
Bob Mitchell, Mayor
Attest:
By:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-## 2
November 15, 2016
r r SB
Building a legacy — your legacy.
October 13, 2016
Mr. Paul J. Tabone
Lennar Minnesota
16305 36th Avenue North
Suite 600
Plymouth, MN 55446
Re: Enclave at Medina 4th — Warranty Bond Request
City Project No. SD-13-097, WSB Project No. 02065-480
Dear Mr. Tabone:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
The City of Medina's engineering consultant has completed the construction observation and testing of
the watermain, sanitary sewer, street and storm sewer utilities (Subdivision Improvements) for the
Enclave at Medina 4th development as required by the Development Agreement. The City Council must
formally accept the Subdivision Improvements by resolution at a regularly scheduled council meeting.
Prior to acceptance of the Subdivision Improvements by the City Council, the developer is required to
submit a two year warranty bond for 100% of the construction costs of the Subdivision Improvements.
For this project, the warranty bond shall be in the amount of $391,119.69 based on the construction
cost estimates previously provided by the developer's engineer. The warranty bond shall cover any
public utility and street repairs, including any street repairs necessary to repair the public utilities,
required within the warranty period.
City staff and their engineering consultant will consider a reduction in the Letter of Credit after the City
Council formally accepts the Subdivision Improvements.
Please submit the warranty bond dated effective November 4, 2016 through November 4, 2018 to the
attention of City Administrator Scott Johnson at Medina City Hall no later than November 4, 2016 for
consideration at the November 15, 2016 council meeting.
Sincerely,
W58 & Associates, Inc.
7;4 5145_
Tom Kellogg, P.E.
City Engineer
Equal Opportunity Employer
wsbeng.com
Agenda Item # 7A
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: November 10, 2016
MEETING: November 15, 2016 City Council
SUBJ: Excelsior Group LLC — Concept Plan Review —
2120 and 2212 Chippewa Road —
Review Deadline
Complete Application Received: October 20, 2016
60-day Review Deadline: December 19, 2016
Summary of Request
The Excelsior Group, LLC has requested review of a Concept Plan for a 61-lot residential
development north of Chippewa Road and west of Mohawk Drive. The subject site is a total of
37 acres (31 net acres), with two single family homes. Much of the property is pasture with
some tilled farmland. There are also four wetlands located throughout the site.
The subject site is guided for Low Density Residential development in the current
Comprehensive Plan within the 2021-2025 staging period. The Comp Plan would permit a
property to develop up to two years early through an incentive -based point system. As such, the
property would not be permitted to be developed until 2019 under the existing Comprehensive
Plan, even with the "jump ahead" provision. The properties are zoned Rural Residential -Urban
Reserve, which is an interim zoning designation for property until development occurs consistent
with the Comprehensive Plan.
Property to the north and west are currently rural residential lots, planned for future low density
development in the Comp Plan after 2021. Polaris is located to the southeast of the subject
property and the Wealshire is under construction to the east. The property south of Chippewa
Road is planned for future commercial development. An aerial of the site and surrounding
property can be found at the top of the following page.
The purpose of a Concept Plan is to provide feedback to the applicant prior to a formal
application. The Planning Commission and City Council will not take any action and the
feedback is purely advisory.
The applicant had provided a concept plan on the same property for review during the summer
The concept had included 87 single-family lots, with a mix of smaller single-family lots,
including 55-foot wide "villa" lots on the east of the site. Minutes from the Planning
Commission and City Council meetings are attached, but generally did not support amendments
to the Plan to allow for the development.
Excelsior Group
Page 1 of 6 November 15, 2016
Concept Plan Review II City Council Meeting
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Comprehensive Plan
As noted above, the subject properties are guided Low Density Residential (LDR) in the current
Comp Plan, which would anticipate development with a net density of 2-3.5 units per acre. The
properties were part of the Staging Plan amendment completed last year, which changed the
properties from the 2016-2020 staging period to the 2021-2025 staging period. The amendment
also reduced the amount of flexibility permitted for developing prior to the staging period. A
residential development can occur two years prior to the staging period (rather than up to 5 years
early). As such, the properties could not be developed until 2019 without a Comprehensive Plan
Amendment.
The City is currently in the midst of its decennial Comprehensive Plan update. The Steering
Committee has completed a draft of the Plan, which has been out for public feedback for over a
month. The City has held a series of Open Houses on the Plan, and the Steering Committee is
scheduled to review the feedback and potentially finalize the draft Plan at their November 14
meeting. The Planning Commission will likely hold the formal Public Hearing on the Plan at the
Excelsior Group
Page 2 of 6 November 15, 2016
Concept Plan Review II City Council Meeting
December 13 meeting. The Plan update is almost certain to be in effect before the subject sites
could be developed in 2019.
The draft 2040 Comp Plan update designates the subject property and property to the west, north,
and northeast as Rural Residential, no longer being included within the Metropolitan Urban
Service Area (MUSA).
The DRAFT Comprehensive Plan is available on the City's website, and the Draft Future Land
Use map is attached for reference.
It appears that the applicant's intent is to provide the concept plan as a way to advocate for the
City to consider changing the draft plan in order to designate the subject property as Low
Density Residential. If the City chose ultimately not to change the draft Plan update, the
applicant could apply for a Comprehensive Plan Amendment to change the Staging of the current
plan, or would have to apply for a Comprehensive Plan Amendment immediately after the new
plan becomes effective.
The Vision and Community Goals speak to only expanding urban services as necessary to
support the minimum forecasted growth. The subject property is not proposed for urban services
within the draft Comp Plan update, even though it is planned for urban services in the current
Plan. In order to support the goal of limiting expansion, the City may wish to discuss reducing
growth in another location if expanding services to this site.
Proposed Site Layout
The applicant proposes 61 single family lots.
The lots appear to meet the R1 zoning district
standards, which is the district utilized by the
City to implement the LDR land use. The
proposed density appears to be 2.0 units/acre,
which is the minimum requirement of the
LDR land use. This would need to be
confirmed following completion of a wetland
delineation and final plans.
The applicant proposes a single access point
off of Chippewa Road, at the location of the
existing 2212 Chippewa Road driveway.
R1 Requirement
Minimum Lot Size
11,000 s.f.
Minimum Lot Width
90 feet
Minimum Lot Depth
100 feet
Front Yard Setback
25 feet
Front Yard Setback (garage)
30 feet
Side Yard Setback (combined)
25 feet (15
& 10)
Side Yard (corner)
25 feet
Rear Yard Setback
30 feet
Max. Hardcover
40%
The applicant proposes an approximately 1/2 acre tot lot area near the center of the site, adjacent
to the existing pond. Other open space areas are proposed within the site.
Tree Preservation and Buffer Yards
Few trees are located on the subject properties. Any application would be subject to the City's
tree preservation and replacement requirements.
Excelsior Group
Page 3 of 6 November 15, 2016
Concept Plan Review II City Council Meeting
Any development request would need to provide landscaped buffer yards to rural properties to
the west and north.
Wetlands and Floodplain
The subject properties appear to contain four wetlands, which most of the wetland areas being in
the southern portion of the site. The applicant proposes impacts to the southwestern wetland in
order to construct a street to serve lots in this portion of the site. The concept plan identifies the
City's minimum upland buffers around remaining wetland areas.
FEMA maps identify no floodplains on the subject properties.
Transportation
The applicant proposes a single access point at Chippewa Road, located where the 2212
Chippewa driveway is today. If the applicant proceeds with a formal application, information
should be provided to determine if improvements should be required for Chippewa Road.
Mohawk Drive has limited right-in/right-out access to the east of the site. As a result, eastbound
traffic would be required to go west on Chippewa Road to Willow Drive in order to turn left onto
Highway 55.
The concept plan shows a connection to property to the west. If the surrounding property is
guided as rural residential, these connections may not be advisable. Staff recommends
reorienting the street layout depending on the planned land uses to the north and west.
Sewer/Water
If development were to occur at the subject site, sewer and water infrastructure would be
required to be extended from Mohawk Drive to the property. The applicant would also be
required to loop the water main to connect to the main north of the Wealshire project.
A preliminary review indicates that the subject site could be served through gravity sewer lines
to the existing system.
Stormwater/LID Review/Grading Review
The Concept Plan does not include full grading or stormwater plans. Any development proposal
would ultimately be subject to relevant stormwater standards.
Park Dedication
The City's subdivision regulations requires up to 10% of the buildable property to be dedicated
for park purposes. The City may also choose to accept cash in -lieu of all or a portion of this land
dedication in an amount equal to 8% of the pre -developed market value, up to a maximum of
$8000 per home. Staff does not believe the fee would reach the maximum in this case, but it will
be determined more precisely during the preliminary plat review if the applicant proceeds with a
formal application.
Excelsior Group
Page 4 of 6 November 15, 2016
Concept Plan Review II City Council Meeting
The concept plan identifies an approximately V2 acre park area which includes a "tot lot" with
playground equipment. The concept plan also identifies trail connections through the
neighborhood connecting to Chippewa Road and to Wealshire. If the applicant proceeds with a
formal application, the connection to Wealshire, which is private property, would need to be
discussed with the property owner.
The nearest City Park is fairly distant from the subject site. Residential development in this area,
be it at this site or another site, would appear to necessitate a neighborhood City park. A
neighborhood park is likely between 4-10 acres in area, depending on the anticipated nearby
population and improvements desired.
Staff Comments
Staff believes that it is best to consider the concept plan within the broader context of the draft
Comprehensive Plan update. The draft identifies the subject site and property to the west, north,
and northeast as rural residential. Considering a change to the subject site warrants discussion of
the surrounding properties as well.
This area of the City is proposed to be removed from the MUSA and designated Rural
Residential in the draft plan. The subject sites are some of the most proximate properties
removed from the MUSA to existing and planned urban development.
The fact that adjacent property is currently being developed for the Wealshire project is one of
the reasons that the property owners advocate the designation of the subject property as LDR. If
only the subject site is changed to LDR, this transition between rural and urban would still arise,
it would just occur further west and between different land uses. Staff believes it is worth
considering which use provides a better transition to a rural land use: a suburban neighborhood
of 2 homes/net acre or the memory care facility under construction.
As noted above, the subject site does provide advantages from an infrastructure standpoint when
compared to some property which is currently planned for low density residential development.
The property appears to be serviceable via gravity sewer and would provide the opportunity to
better loop the water system with that being constructed in connection with the Wealshire project
to the east. The subject site is also located closer to Willow Drive, which will provide more
convenient access to east -bound Highway 55 prior to the construction of Chippewa Road east of
Mohawk Drive.
Each of the parcels included in the concept plan is located within a different school district; the
western parcel within Wayzata, and the eastern parcel within Rockford. Some of the proposed
lots are split by the school district line, which introduces some complexities, and neighboring
residents would end up in different school districts. Twice the number of buses would also need
to drive through the neighborhood.
The Planning Commission and City Council should review and provide comments on the
Concept Plan. Because the property is within the 2021 Staging timeframe, staff believes it make
sense to review the concept within the context of the Draft Comprehensive Plan update.
Currently, the draft Plan identifies the properties to be removed from the MUSA and to be
guided rural residential.
Excelsior Group
Page 5 of 6 November 15, 2016
Concept Plan Review II City Council Meeting
If the applicant proceeds with a formal application, staff has provided comments throughout the
report, which are summarized below:
1) Any future application shall be subject to all relevant City regulations and policies.
2) The applicant shall provide information necessary to confirm that gravity sewer service is
practical.
3) Any proposed development proposal should include provisions for vegetative buffers to
rural properties to the north and west.
4) Land dedication should be considered for a neighborhood park.
5) The applicant shall provide information requested by the City Engineer to determine
whether street improvements are necessary to support the development.
6) The street alignment should be updated to remove the street connection to the west in
order to reduce wetland impacts and development adjacent to rural property.
Planning Commission Comments
The Planning Commission held a Public Hearing on the concept plan at their November 9, 2016
meeting. The Commission stated that the proper venue for considering the land use of the
subject properties was within the broader Comprehensive Plan update process. Most of the
Commissioners believed the concept plan was improved over that submitted plan during the
summer One member stated that they preferred smaller lots to be incorporated, perhaps with
larger lots on the other portion of the project to result in the same density.
Attachments
1. Minutes from Planning Commission review (previous concept)
2. Minutes from City Council review (previous concept)
3. Minutes from Planning Commission review
4. Engineering Comments dated 10/27/2016
5. Applicant Narrative
6. Letter received from K. Hanson
7. DRAFT Comp Plan Information (Vision, Goals, Future Land Use)
8. Concept Plan
Excelsior Group
Page 6 of 6 November 15, 2016
Concept Plan Review II City Council Meeting
Project: LR-16-189— Excelsior Concept Plan II
The following documents constitute the complete record of the above referenced request, even if some documents are not attached, or are only
attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall.
Documents Submitted by Applicant:
Document
Received
Date
Document
Date
# of
pages
Electronic
Paper
Copy?
Notes
Application
10/7/2016
10/7/2016
7
Yes
Y
Fee
10/7/2016
10/6/2016
1
Y
Y
$1000
Mailing Labels
10/20/2016
10/20/2016
6
Y
Y
Narrative
10/20/2016
1
Y
N
Concept Plan
10/7/2016
1
Documents from Staff/Consultants/Agencies
Document
Document
Date
# of
pages
Electronic
Notes
Building Official Comments
10/18/2016
1
Y
City Engineer Comments
10/27/2016
2
Y
Police Comments
10/11/2016
1
Y
Planning Commission packet
11/3/2016
6
19 pages w/ attachments
Public Comments
Document Date
Electronic
Notes
Letter from Karl Hanson
11/7/2016
Y
Planning Commission minutes
Medina Planning Commission Excerpt from June 14, 2016 Meeting Minutes
Public Hearing — Excelsior Group — 2120 and 2212 Chippewa Road — PUD Concept
Plan for a Subdivision of 87 Single Family Lots
Finke presented a request for a PUD Concept Plan review for residential development at the property
located at 2120 and 2212 Chippewa Road. He stated that the property is 37 acres, 31 net acres, and
would be proposed to have 87 single family lots. He stated that the property is currently guided low
density residential and is in the 2021 staging area. He noted that the property had been in the 2016
staging area but was shifted to the 2021 area when the amendment was made to the staging plan. He
stated that previously the plan allowed for a property to jump ahead one five-year development cycle
but when the plan amendment was made, the flexibility was changed to only allow a two year jump
ahead which would allow the property to move ahead to 2019. He noted that the City is in the
process of updating the Comprehensive Plan, noting that thus far in that process the subject sites have
been considered rural residential. He advised that the projected growth has been substantially
reduced, almost 50 percent, by the Metropolitan Council which is why the staging plan was amended
and why the Comprehensive Plan updates include lesser density as well. He identified the subject
sites on an aerial map, noting that the properties are currently residential with pastured land and
wetlands. He described the adjacent uses and noted that the Concept Plan does show the Wealshire
project to the east, which recently received final approval from the Council. He reviewed the
proposed access that would be provided to the site and noted that the plan includes a small arch in the
center. He stated that the lots to the east would be proposed as 55 feet wide lots with detached villas,
while the western half of the site would be proposed as 65 to 75 feet wide with single family homes.
He noted that would be similar to the north portion of the Enclave or Fields of Medina. He stated that
the City is on pace to have the updated Comprehensive Plan in place prior to when the property could
develop, given the flexibility which would allow a two year jump ahead to 2019. He stated that for
that reason staff believes that it would be logical for the Commission to review the Concept under the
draft version of the Comprehensive Plan, noting that if the City does like this concept it would be
possible to incorporate these properties as low density development within the draft Comprehensive
Plan, which could then be adjusted accordingly. He noted that an application could be reviewed prior
to the staging period but explained that in past cases that were similar, the occupancy of the building
was not allowed until the staging period was reached. He reviewed the land use map and noted that
the Steering Committee has been operating under the guise of meeting the minimum requirements of
the system statements from the Metropolitan Council. He noted that low density residential would be
similar to R-1 zoning which would have larger lots, 90 feet in width, with larger setbacks than what is
proposed for this concept. He noted that an R-1 zoning would allow two units per acre, while this
concept has 2.8 units per acre. He stated that in regard to transportation, staff noted the limited right-
in/right-out access at Mohawk Drive. He stated that the potential development could have an impact
on the traffic patterns planned for the City. He noted that the concept review is advisory and does not
require formal action.
Murrin asked for clarification as the report states that the eastern portion of the site would be within
the Rockford school district, while the western portion would be within the Wayzata school district.
Finke replied that there are two sites, the eastern 19 acres is within the Rockford school district, while
the western homestead is in the Wayzata school district boundaries.
R. Reid referenced the future land use plan, noting that this property and the properties around it, with
the exception of the Wealshire property, are guided for rural residential. She noted that the property
along Willow is guided for low density and asked for some background information on that decision.
1
Medina Planning Commission Excerpt from June 14, 2016 Meeting Minutes
Finke stated that while he cannot speak for the entire Steering Committee, the decision would go
towards the community goals to spread out development in different staging periods. He noted that
the property is closer to the full access intersection as well.
Barry referenced the challenge of the timing with updating the Comprehensive Plan, noting that it is
difficult to make a recommendation since the property straddles two different planes.
Glen Schmidt stated that the Excelsior Group does a lot of residential development, noting that he is
present in representation of the property owners. He stated that they do understand that the property
resides in the flux area. He explained that the property was in the 2016 staging area and was moved
to the 2021 area. He noted that based on the surrounding uses it would make sense for this property
to be residential. He explained that it would make sense to have development around the Wealshire
property so that property is not on an "island", noting that the detached villas could be a good
transition from that development. He displayed a sketch of what the development could look like,
noting that the PUD concept is different than the normal lot size. He stated that the housing products
proposed for the concept would also provide some housing types that are currently not available in
abundance within Medina. He stated that they have not spoken with the Wealshire property but they
would be willing to work with that property in regard to connection of trails and potential access
points. He stated that the engineer believes that the sewer could be served by gravity sewer going
back to the existing sewer line located at Chippewa and Mohawk. He stated that the intent was to
bring the potential project to the City and determine if it would be desirable, noting that they would
be flexible in the method used to go forward. He noted that preliminarily the site could be serviced
by existing infrastructure and would provide a mix of housing, perhaps for the people that work
across the street. He noted the location adjacent to Wealshire would allow a family to purchase a
home close to their loved one that lives at Wealshire to make visiting much easier. He noted that the
yards would be irrigated through the stormwater ponds rather than using City water for irrigation. He
stated there are wetlands and open space in the middle that would be protected. He did not anticipate
any updates needed for City streets. He stated sewer and water are close and therefore could be
connected to. He advised that they work with local Minnesota builders to provide a nice variety of
housing types. He stated that trails and a park would be provided in the community. He stated that
although the products provided would not meet the definition of affordable through the Metropolitan
Council, the villas would have a price beginning in the high $300,000's while the home would begin
at $650,000 and the villas would be affordable compared to the Medina housing stock. He stated that
if there is support for the concept they would work with staff to determine the best path to fruition.
Murrin referenced the exits and asked if there would be only one exit for the property.
Schmidt stated that they would anticipate the one entrance, where the current entrance to the property
is. He stated that if there is a determination that the roads to the north will not be necessary, perhaps
they could work with Wealshire to connect to the fire road and make that an actual road.
Murrin asked if there was a requirement for two access points for a development.
Finke stated that it is not a requirement, noting there are other developments in the City that were
approved with one entrance.
Murrin noted that the proposed park would be three quarters of an acre and asked if the applicant
would be open to a larger park.
Schmidt replied that they would certainly consider that option.
2
Medina Planning Commission Excerpt from June 14, 2016 Meeting Minutes
White opened the public hearing at 7:31 p.m.
Bruce Workman stated that he is one of the landowners and has lived on the property for 30 years.
He noted that originally he planned to sell the property 15 years ago, but he liked it so much in
Medina that he decided to stay. He stated that he was surprised by the recent potential changes to the
Comprehensive Plan and did not think it was fair for the City to leapfrog over their property to
develop further to the east. He stated that Chippewa was a ten -ton road, noting that he paid a high
assessment, and that road would be sufficient. He noted that the utilities are in place as well and
believed the City should do what is right for the landowners and the City. He noted that the other
landowner has also lived on his property for over 30 years. He stated that this would be the right
development at the right time. He stated that the pond is 16 feet deep and has fish in it, which would
be a great amenity next to the park.
Craig Gray, spoke in representation of his mother who lives at 1951 Chippewa Road, and stated that
he is not sure how he feels about this concept compared to the draft Comprehensive Plan. He stated
that he does not have any objections to the concept and believed that the market would dictate
whether or not the development would be successful. He stated that if there is a demand for this
development, it should be built. He noted that the properties around this area have been allowed to
develop and believed that the road would ultimately need to be upgraded, which his family would
need to contribute towards. He did not believe that was fair as his family would be restricted to
develop under rural residential. He believed that his family should be given the same consideration as
this plan and as the Cavanaugh property. He stated that it seems ridiculous that this area is intended
to be an island of rural residential.
Brian Stephenson stated that he owns the property to the north of the eastern property. He noted that
his concern is that if this concept moves forward, then the surrounding properties should all be
included in similar development standards and staging. He stated that he has lived on his property for
30 years and if this property develops with houses, he will move on.
White closed the public hearing at 7:40 p.m.
Murrin asked how long the applicant has owned the land. It was clarified that the landowners still
own the land and this is simply a concept. She stated that she would like to keep as much open space
as possible and would be concerned with adding more houses, as the draft Comprehensive Plan does
not go in the direction of higher density. She stated that she has concern with the setbacks, stating
that if a development was allowed on that property she would want to see less houses. She would
also want to ensure that the property could be serviced by sewer and would like to see two access
points. She stated that she would also like to see a larger park.
R. Reid stated that there are fairly specific criteria for PUD and even stricter criteria for the jump
ahead, noting that this development does not meet virtually any of the criteria. She did not see any
reason to grant the extreme variances for the small lots. She believed this to be an ordinary
development and did not find it to be innovative or preservation of natural features. She stated that
using the stormwater for lawn irrigation is already required and is not going above or beyond. She
stated that she would want to see the lot sizes meet the requirements and did not see any reason to
accommodate this development.
Barry agreed that the lot sizes are a lot smaller than what is allowed under R-1. He stated that he does
like the pond by the park. He stated that three parcels over is low density residential, noting that this
is a similar sized space. He noted that the City is still allowing that type of development, just in
different areas. He stated that perhaps the applicant should ask the Steering Committee to look at
3
Medina Planning Commission Excerpt from June 14, 2016 Meeting Minutes
their area again, as this area has been guided for low density and is just recently proposed for change.
He believed that low density residential would fit in this location, but that discussion would need to
be had with the Steering Committee and staff. He noted that the concept would need to better match
the low density requirements if that zoning was allowed.
White echoed the comments of the other Commissioners and agreed that the applicant should bring
their request for low density to the Steering Committee. She agreed that she did not believe that the
PUD criteria were met through this concept.
R. Reid stated that if a proposal were brought back that met R-1, there would be a worthwhile
discussion on whether this should be allowed to develop. She noted that the PUD and jump ahead do
not make sense.
Finke stated that the Council will review this concept the following Tuesday.
4
Medina City Council Excerpt from June 21, 2016 Meeting Minutes
Excelsior Group LLC — PUD Concept Plan Review — 2120 and 2212 Chippewa Road (7:30
p.m.)
Martin recused herself from this discussion.
Finke noted that the Council will only be asked to provide comments on the Concept Plan at this
time. He stated that the subject site is 37 acres in size with approximately 31 of those acres
buildable. He stated that the land is included in the 2021 staging area, with the ability to jump ahead
two years which would be 2019. He stated that these properties could have previously been
developed in 2016 but advised that the City amending the staging plan previously to delay
development because of the decreased density for the City within the system statements from the
Metropolitan Council. He identified the parcels and the surrounding property uses. He noted that
access is proposed from Chippewa Road with a park proposed in the center of the project. He
advised that there were roads stubbed to neighboring properties to the north, but explained that
alignment may need to be changed as the neighboring properties are guided for rural residential
under the draft Comprehensive Plan. He advised that the draft Comprehensive Plan is expected to be
in place prior to the time this property would be allowed to develop and therefore the Concept Plan
should be considered under the draft Plan. He stated that if the Council supports the concept it would
be possible to amend the draft Comprehensive Plan. He described the proposed site layout of 87
small single family lots, noting that the proposed plan would have a density of 2.8 units an acre
compared to the two lots per acre allowed under low density residential. He described some
transportation issues that would be impacted by this concept. He stated that the Planning
Commission was not supportive of this concept and suggested that if a formal application were to
move forward the applicant should have larger lots.
Ben Schmidt, Excelsior Group, stated that they did hear the comments of the Planning Commission
in regard to larger lots and stated that they are not opposed to that and would be willing to consider
that. He stated that the unit mix was proposed because of the neighboring Wealshire use and the lack
of that product type in Medina. He stated that they were aware that the project had been pushed back
in the staging plan and believed that this plan would meet the criteria necessary to jump ahead in the
staging plan. He stated that they believe that it would make sense for this property to develop sooner
rather than later. He noted that one of the main criteria in the staging plan was whether the project
could be served by existing infrastructure and stated that as far as they know the property can be
served by the existing infrastructure. He stated that almost all the wetland would be preserved. He
stated that they believed this project would work well with the Wealshire property and the
neighboring employment centers. He stated that they would entertain changes to the Concept Plan
and would like to know if the Council is willing to consider development on that site or whether the
development is going to be pushed back.
Mitchell asked about the minimum lot size, width and depth for rural residential.
Finke provided those calculations.
Pederson stated that he attended the Planning Commission meeting and commented that in his
opinion the road system is adequate. He stated that he did not think it would make a difference
whether the City builds out Chippewa to the east. He stated that he would like to see larger lot sizes
and a larger park in the center. He stated that the big question would be the staging as the property is
currently going to be guided from low density to rural residential in the draft Comprehensive Plan.
1
Medina City Council Excerpt from June 21, 2016 Meeting Minutes
Anderson stated that Pederson made some great points, agreeing that the lot size is too small. He
was unsure that the PUD criteria are met. He stated that he would like to protect the work the
Steering Committee has done but also acknowledges that the property is currently zoned low density.
Cousineau stated that 18 months ago the City slowed down the development through the staging plan
and she cannot ignore that fact. She stated that in her opinion this is more of a question of when
rather than a yes or no. She stated that in her mind she would consider this application under the
current Comprehensive Plan as the draft is just a draft.
Batty agreed that the current Comprehensive Plan is the guiding document at this time but agreed
with the logic of staff. He stated that the broad question would be whether the City is ready for this
to be developed or whether the development should continue to be pushed back.
Mitchell stated that the Wealshire property was approved for development without perhaps
considering the development timing for the neighboring properties. He stated that perhaps it would
make sense for something less than rural residential to be next to Wealshire.
Pederson stated that at the Planning Commission meeting the neighbors to the north of the project
were not happy that they would not be allowed to develop in anything outside of R-1. He stated that
the people in the northern part of the City believe that the development has been focused in the north
but noted that is because the sewer pipes began in that area.
Bruce Workman stated that he has lived in this City for 30 years and worked on the 1990
Comprehensive Plan when he was on the Planning Commission. He stated that since that time he has
watched the property go in and out of development. He noted that they were planning on developing
the property in 2016 but then the staging plan was changed and a commercial site, Wealshire, was
allowed to develop. He stated that in his opinion it is time to allow this property to develop and the
property around this property to the north. He stated that if the City can get what it wants and the
developer is satisfied then now is the time to develop or these properties would be developed into
five acre lots.
Anderson stated that he is cold on the project because it moves the staging process too far forward.
Cousineau agreed with Anderson and that is her opinion as well, not today but perhaps in 2019.
Pederson stated that Mr. Workman is correct that this has been a long time coming. He stated that he
drives the road every day and does not see a major problem with the project.
Cousineau stated that if this property remains as low density in the draft Comprehensive Plan, then
perhaps another site is changed to rural residential in order to balance that out.
Anderson noted the comment and stated that he would pass that onto the Steering Committee.
Mitchell stated that this would push development further west which is desirable but acknowledged
the timing issue because of the staging plan. He noted that he was not thrilled with the small lot size
and would recommend meeting the low density zoning requirements. He stated that in his opinion
Wealshire changed things for that area.
Pederson agreed that the Wealshire project did change things for that area.
2
1 CITY OF MEDINA
2 PLANNING COMMISSION
3 DRAFT Meeting Minutes
4 Wednesday, November 9, 2016
5
6 1. Call to Order: Chairperson V. Reid called the meeting to order at 7:00 p.m.
7
8 Present: Planning Commissioners Todd Albers, Chris Barry, Robin Reid, and Victoria Reid.
9
10 Absent: Planning Commissioner Kim Murrin, Laurie Rengel and Janet White.
11
12 Also Present: City Planner Dusty Finke.
13
14 2. Public Comments on Items not on the Agenda
15
16 No comments made.
17
18 3. Update from City Council Proceedings
19
20 Anderson provided an update on the recent Council activity. He stated that the Council
21 considered the AutoMotorPlex requests, noting that there were many residents in attendance
22 and estimated 30 percent of residents in attendance were in favor of the request and about 70
23 percent of the residents in attendance were opposed. He highlighted some of the concerns the
24 residents had including traffic and noise while those in favor would benefit in the increased
25 tax value and fun family event. He stated that the Council tasked staff to rework the
26 conditions including eliminating parking along Arrowhead Drive and Hamel Road, increasing
27 the buffering/berm, and asking staff to study the traffic flowing into the events. He stated
28 that staff is also investigating whether an EAW would be necessary as the attorneys
29 representing Delcroft Farms believed that it would be needed. He stated that the Council also
30 considered the Olkon request for a variance and denied the request consistent with the
31 recommendation of the Planning Commission. He advised that the Council also approved a
32 change order for the Deerhill Road improvement project in the amount of $215,000 for
33 additional sand needed for the road base.
34
35 4. Planning Department Report
36
37 Finke provided an update.
38
39 5. Approval of the October 11, 2016 Draft Planning Commission Meeting Minutes.
40
41 Motion by Albers, seconded by R. Reid, to approve the October 11, 2016, Planning
42 Commission minutes as presented. Motion carries unanimously. (Absent: Murrin, Rengel,
43 and White)
44
45 6. Public Hearing — Excelsior Group — 2212 and 2120 Chippewa Road —
46 Concept Plan Review for 61 Single Family Lots
47
48 Finke stated that this is a concept plan review for the property located at 2212 and 2120
49 Chippewa Road, noting that this is an informal review and therefore no formal action will be
50 required from the Planning Commission. He stated that under the staging plan this property
51 would become available for development in 2019. He noted that the applicant did come
52 forward earlier this summer with a concept plan for this property that included additional
1
53 mixed use housing units for the area north of Chippewa Road that has been eliminated in this
54 version. He reviewed the currently zoning and guiding for the subject property as well as the
55 surrounding properties. He presented the concept plan and noted that under the draft update
56 of the Comprehensive Plan the subject property would be guided for rural residential. He
57 explained that the intent of the Comprehensive Plan is to meet the thresholds of the
58 Metropolitan Council and not to exceed those requirements in order to slow the growth and
59 keep the rural character of Medina. He provided information on the proposed lot size, access
60 in and out of the proposed development and improvements that would be needed for
61 Mohawk/Willow should the development occur. He stated that from an infrastructure
62 standpoint this property has some benefits compared to other properties identified for low
63 density residential including gravity sewer, looping connections/options with other
64 developments, and the two sections of the development are split between two school districts.
65 He noted that should this move forward an amendment would be needed to the
66 Comprehensive Plan, whether that would be to the existing plan or a change to the draft plan.
67
68 Barry asked if there was a public hearing when the changes were made to the staging plan.
69
70 Finke stated that there was a hearing process but could not speak to whether all property
71 owners were fully aware of the impacts.
72
73 Barry stated that when this came forward earlier this summer the Commission directed the
74 applicant to speak with the Steering Committee to determine what could be done in terms of
75 guiding for the property.
76
77 Finke stated that the property owners have been active in the process as the Committee
78 moved ahead.
79
80 Barry asked if Wealshire received a "jump ahead" in staging.
81
82 Finke reported that property was in the 2016 timeframe and the adjustment to the staging plan
83 only included residential properties. He stated that the Wealshire property went through a
84 process to be designated as business rather than residential.
85
86 Albers asked for clarification on the guiding and development timeline.
87
88 Finke confirmed that the existing Comprehensive Plan identifies the property as low density
89 residential and the property was originally included in the 2016 development period. He
90 confirmed that the draft Comprehensive Plan identifies the property as rural residential and
91 when the staging plan was amended the property was moved to the 2021 development period
92 and would be allowed to develop in 2019 under the "jump ahead" provision.
93
94 Ben Schmidt, Excelsior Group, stated that he represents the property owners and they
95 adjusted their concept plan based on the input they received earlier this summer He stated
96 that they believe that the subject property has some benefits over some of the other properties
97 guided for low density residential. He stated that the site has good infrastructure and access
98 options and would be a good transition next to the Wealshire property, which is a more
99 intense use. He recognized that the City is going through the process of updating the
100 Comprehensive Plan and are not attempting to circumvent that process as the landowners
101 have had this desire for some time. He stated that it is his understanding under the "jump
102 ahead" that development could begin in 2018 with certificates of occupancy to be issued in
103 2019. He stated that the property is split by school districts and attempted to do a villa
104 product closer to Wealshire, which would be in the Rockford school district, but heard the
105 comments of the Planning Commission that they would like to have larger lots. He stated
2
106 that the intent is still to provide the "empty nester" product on the eastern portion of the
107 property but just on larger lots. He noted that this would still bring a needed housing product
108 to Medina. He recognized that a similar type of product is being constructed near the golf
109 course but noted that this would have a different price point. He referenced the neighboring
110 senior housing product at Wealshire and noted that there when a spouse is placed in memory
111 care there is a desire for the other spouse to live nearby and this product would provide that
112 opportunity.
113
114 Albers referenced a road on the southwest corner, noting that seems to imply as a connection
115 to the property to the west.
116
117 Schmidt stated that originally there were multiple connection points proposed but noted that it
118 could be more difficult to develop the property to the north and that is why the connection to
119 the west was proposed. He noted that could just as easily be a cul-de-sac but he wanted to
120 show connection options for future development.
121
122 V. Reid stated that she does like the thought of having townhouses adjacent to the Wealshire
123 property and asked if the applicant would be open to just building the townhouse product on
124 just that portion of the site.
125
126 Schmidt stated that they would be open to that possibility but would need to investigate the
127 financials.
128
129 V. Reid opened the public hearing at 7:35 p.m.
130
131 No comments made.
132
133 V. Reid closed the public hearing at 7:35 p.m.
134
135 V. Reid stated that it seems that there are two questions, whether the land use designation
136 should be changed under the draft Comprehensive Plan and then regarding the concept plan
137 itself. She stated that ultimately this will go back before the City Council, noting that there
138 was a joint meeting with the Planning Commission, City Council and Steering Committee
139 and the consensus was to leave this property as proposed which would rural residential. She
140 stated that there is a goal for not developing as much in this area and noted that if this land
141 use is changed that will have an impact on another property as well that has already been
142 designated as low density in order to equate the residential development at the same level
143 proposed for this area of the city.
144
145 Barry stated that the City has been working hard on the draft Comprehensive Plan and while
146 the input has been considered, the Steering Committee has designated this property as rural
147 residential under the draft plan.
148
149 R. Reid stated that the Steering Committee has spent a long time working on the draft
150 Comprehensive Plan and ultimately the decision would be theirs. She stated that she does
151 like the idea of this type of housing in this location and also providing a lower price point for
152 housing. She suggested that this go back to the Steering Committee to consider if the
153 property could be reguided.
154
155 Albers agreed that this should go before the Steering Committee once more to determine if
156 they believe this would be a good change to the draft Comprehensive Plan. He stated that he
157 likes the design of the concept plan proposed with less density.
158
3
159 V. Reid believed that the applicant had already been before the Steering Committee and to
160 the joint meeting.
161
162 R. Reid stated that it is her recollection that there was a split opinion when this was
163 considered before.
164
165 Albers believed that it would make sense for the Steering Committee to consider this one
166 more time.
167
168 Finke stated that the issue will be on the table at the Steering Committee meeting based on
169 the input from residents at the open house meetings.
170
171 It was the consensus of the Commission to forward this request to the Steering Committee for
172 further consideration on the proposed guiding for the property.
173
174 Finke stated that the City Council is scheduled to consider this concept plan on Tuesday, the
175 Steering Committee will consider the request on Monday of next week and the Park
176 Commission will consider the request at their meeting next Wednesday.
177
178 7. Council Meeting Schedule
179
180 Finke advised that the Council will be meeting the following Tuesday and R. Reid
181 volunteered to attend in representation of the Planning Commission.
182
183 8. Adiourn
184
185 Motion by Albers, seconded by R. Reid, to adjourn the meeting at 7:48 p.m. Motion
186 carried unanimously.
4
WSB
& Associares, Inc. engineering • planning • environmental • construction
October 27, 2016
Mr. Dusty Finke
Planner
City of Medina
2052 County Road 24
Medina, MN 55340-9790
Re: The Excelsior Group Concept Plan — Engineering Review
City Project No. LR-16-183
WSB Project No. 03433-060
Dear Mr. Finke:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
We have reviewed The Excelsior Group Concept plan submittal dated October 10, 2016. The plans
propose to construct 63 single family parcels.
The documents were reviewed for general conformance with the City of Medina's general
engineering standards and Stormwater Design Manual. We have the following comments with
regards to engineering and stormwater management matters.
Site Plan & Civil
1. Verify structure builds and the feasibility of serving the area with a gravity sewer system as
proposed. Show where the proposed connection points would be located to the existing
system. Complete based on email correspondence with City and as shown on plan.
2. Looping connections will be required to minimize long dead-end watermain sections. The
adjacent property to the east will be constructing a watermain that will provide a stub to the
very northeast corner of The Excelsior Group site.
3. Verify that adequate water pressure will be available for those lots served by City water.
4. The concept plan shows two trail connections to the neighboring property to the east. The
site plan for the adjacent property does not include trail connections to these locations. The
applicant will need to work with the adjacent property owner to provide trail connections.
Traffic
5. The intersections should be analyzed to determine if turn lanes are required on Chippewa
Road or nearby intersections for either capacity or safety.
6. The proposed intersections should be analyzed for sight distance issues or concerns.
7. Dependent on the increase on vehicular traffic, the development may contribute to the need
for extending Chippewa Road to the east between Mohawk Drive and Arrowhead Dive.
Equal Opportunity Employer
wsbeng.com
KA03433-060\Admin\Does \Submittal 102016\_2016-10-20 Excelsior Group Concept Plan - WSB Comments.docx
The Excelsior Group Concept Plan — Engineering Review
October 27, 2016
Page 2
Stormwater
8. The development will need to meet the City's infiltration requirement, which can be met by
reusing stormwater from the proposed ponds for irrigation.
9. The development will need to meet the appropriate watershed standards.
Please contact me at 763-287-8532 if you have any questions.
Sincerely,
WSB & Associates, Inc.
Jim Stremel, P.E.
K:\03433-060Wdmin\Does\SubmittaI 102016\ 2016-10-20 Excelsior Group Concept Plan - WSB Comments.docx
Project Narrative
Concept Plan Submittal #2 — Brindle Path
Planning Commission Meeting 11/9/2016
The Excelsior Group proposes Brindle Path, an approximately 40-acre Single Family Low Density Residential
subdivision seeking to create a community aligned with the vision and goals for the City of Medina. The
thoughtful development creates a well -designed community that is mindful of natural resources and takes
advantage of neighboring development, limiting the need for expansion of infrastructure.
Location
The Site is located on Chippewa Road, West of Mohawk Drive. The project is directly west of the approved
Wealshire memory care facility, which is served by city utility services. It also directly north of Polaris
Headquarters, which are also served by city utility services.
General Description of Request
The Excelsior Group is requesting a concept plan review for this approximately 40-acre parcel. This second
concept plan takes into account the City's and Planning Commission's comments and concerns from the previous
submittal. More specifically following the last review, this concept plan follows the R-1 Zoning with minimum lot
widths of 90 feet and minimum lot areas of 11,000 square feet.
Housing
Following the guided Low Density Residential and R-1 Zoning district, the plan proposes all 61 lots meeting the
requirements of this zoning district. This includes meeting the 11,000 square foot minimum lots size, 90-foot
minimum lot width, 100-foot minimum lot depth, and all setback requirements. The developer plans to
implement and maintain and Architectural Review Committee (ARC) to oversee and enforce high quality of
design and materials. Some critical factors for the ARC will be varying types of home design throughout the
community, the use of quality materials including brick and stone, as well as the implementation sustainable
practices including high energy efficient, and environmentally responsible construction materials. Furthermore,
there is a unique opportunity for The City of Medina to create a live/work environment to be created with Polaris
headquarters to the South and the proposed memory care facility to the East.
Streets, Sidewalks, & Landscaping
There is one access point proposed off of Chippewa Road, where the 2212 Chippewa Driveway currently is. This
concept proposes one potential access point to the neighboring property to West. Other than the one connection
to the west, the neighborhood would be a looped road system entering and exiting on Chippewa Road. The
neighborhood would include a trail system, which could potentially connect to the Wealshire project to the East.
Sewer & Water
After further review from Sathre-Bergquist, there does not appear to be an issue with existing sewer connectivity or
capacity.
2000 Lost Horse Road
Medina, Minnesota 55340-9756
Karl G. Hanson
November 3, 2016
(651)736-7776
City of Medina
Medina Planning Commission
2052 County Road 24
Medina, MN 55340-9359
Re: Concept Plan Review for 61 Single Family Lots located North of Chippewa Road
Dear All:
My wife and I have two comments on the proposed development in our neighborhood.
First, the proposed topography will cause water to flow from lots 13-24, all located on the north
side of the proposed development, into the pond located about 300 feet north of the proposed
development. The pond that would receive the water drainage from lots 13-24 is located in front
of my home and in front of the Palmer's home (my neighbor). I am sure you can appreciate that
home owners in suburban developments, like the one proposed here, have the common tendancy
to regularly distribute fertilizers and herbicides on their yards so that their grass is green and
weed -free. In view of their most -certain behavior and the topography proposed by the developer,
these fertilizers and herbicides will flow into the Hanson and Palmer pond, causing green algae
blooms and harm to the aquatic life. We h erefore se lots into the stronglwncourage ater gardeyou n and wetlands located
to insist that the
developers redirect the water flow from
on the development itself, south of those lots so that they can be kept and filtered there. In all
fairness, we should not be the recipients of the harmful chemicals that the new residents will be
using on their lawns. We do not want the Hanson and Palmer pond to become a useless bog.
Second, the new development will bring extra traffic to the intersection of highway 55 and
Willow Road. In fact, every vehicle that intends to enter highway 55, whether going east or west,
will do so at Willow Road. There are two problems with this extra traffic flow.
1. Anyone who wants to go east on 55 will have to drive about two miles out of their way to do
so (they have to drive west to Willow before going east on 55).
2. The traffic light at Willow only goes green at rush hour once about every 5 minutes, and it
does so for only about 30 seconds, barely allowing enough time for the present traffic to enter the
highway. With the additional traffic, you will have cars backed up to Chippewa unable to turn
left on Willow and unable to enter 55 when the light goes green.
Chippewa so
We see an easy solution to this problem: extend
that traffic
55athat
t Arrowhead Roadeast
on 55 can do so by going east (rathe than west) on Ch ppewa toenter
Thank you for your consideration of these two items. We, of course, would like to know how the
City decides to handle these two issues.
Very ruly Yours,
Karl G. Hanson
Vision Statement
Medina is a community united by a common goal: to sustain and enhance the quality of life of its residents. Medina will protect
its significant natural resources and open space throughout the City, while honoring its rural heritage and fostering safe and well -
designed neighborhoods, places of recreation and destinations for citizens to gather. Development within the City will be
commensurate with available transportation systems, municipal services and school capacity.
Goals
Preserve rural vistas, open spaces, and wetlands in all parts of
the community to promote the rural character of Medina.
Protect and enhance the environment and natural resources
throughout the community.
Encourage and incent innovative and environmentally friendly
approaches to planning, engineering and development.
Expand urban services only as necessary to accommodate
regionally forecasted residential growth, desired business
opportunities and achievement of other Community Goals.
Develop at a sustainable pace proportionate with capacity of
schools and transportation, water supply and wastewater
infrastructure available to the City.
Spread development so that it is not geographically
concentrated during particular timeframes.
Promote public and private gathering places and civic events
that serve the entire community.
Preserve and expand trails and parks to provide community
recreational facilities, connect neighborhoods, and encourage
healthy lifestyles of its residents.
Provide opportunities for a diversity of housing at a range of
costs to support residents at all stages of their lives.
Encourage an attractive, vibrant business community that
complements the residential areas of the City.
Maintain its commitment to public safety through support of
the City's police department and coordination with its
contracted volunteer fire departments.
Manage the City through prudent budgeting processes,
retaining a skilled and efficient staff and long-range planning
and financial management.
LOST HOR. E
PAWN
•EN
UNTY'ROAD 11 ALBERT
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MEDINA
Future Land Use Plan
DRAFT 08/30/2016
Legend
Future Land Use
AA
7
Rural Residential
Agricultural
Future Development Area
Low Density Residential
Medium Density Residential
High Density Residential
Mixed Residential
Uptown Hamel
Commercial
Business
Rural Commercial
Institutional
Private Recreational
Park, Recreational, and Open Space
Closed Sanitary Landfill
Wetland Locations
Wetland Locations
Map Date: September 13, 2016
0 0.25 0.5
1
Miles
DRAWING NAME
V6.0
DRAWN BY
RSM
CHECKED BY
>XX
DATE
01/13/16
Parcel Data -
Address 2212 Chippewa Road
PID 03-118-23-23-0005
Area: 19.53 acres (850,549 sf)
Description: The East 655.53 ft of the SW a of the NW 1/4
USE (INCLUDING COPYING, DISTRIBUTION, AND/OR CONVEYANCE OF
INFORMATION) OF THIS PRODUCT IS STRICTLY PROHIBITED WITHOUT
SATHRE-BERGQUIST, INC.'s EXPRESS WRITTEN AUTHORIZATION. USE WITHOUT
SAID AUTHORIZATION CONSTITUTES AN ILLEGITIMATE USE AND SHALL THEREBY
INDEMNIFY SATHRE-BERGQUIST, INC. OF ALL RESPONSIBILITY.
SATHRE-BERGQUIST, INC. RESERVES THE RIGHT TO HOLD ANY ILLEGITIMATE
USER OR PARTY LEGALLY RESPONSIBLE FOR DAMAGES OR LOSSES RESULTING
FROM ILLEGITMATE USE.
------------------- --
Parcel Data -
Address 2120 Chippewa Road
PID 03-118-23-24-0002
Area: 17.62 acres (767,549 sf)
I HEREBY CERTIFY THAT THIS PLAN OR SPECIFICATION WAS
PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I
AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE
LAWS OF THE STATE OF MINNESOTA.
Name, P.E.
Date:
Description:
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DERIDE DIE.LOINEENT
Proposed Design Data:61 Lots
R1 Zoning
Min Width - 90 ft
Min Area - 11,000 sf
Fysb - 25'I/30'g
Sysb - 10' min/25' total
Crnr - 25'
Rysb - 20' open/30'
200 100 0 100 200 400 50' ROW
• 28' B-B Streets
-- SCALE IN FEET
SATHRE-BERGQUIST, INC.
150. SOUTH BROADWAY WAYZATA, MN. 55391 (952) 476-6000
CITY PROJECT NO.
MEDINA,
MINNESOTA
Concept Plan - R1 Zoning 100616
Workman & Scherber
I -HE EXCELSIOR GROUT
PROJECT NAME AND NUMBER
FILE NO.
24958-002
Agenda Item # 7B
Member
introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-
A RESOLUTION APPROVING CANVASS OF RETURNS AND DECLARING THE
RESULTS OF THE MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016
WHEREAS, a Municipal Election was held at the General Election on Tuesday,
November 8, 2016, to vote on the offices of Mayor and two Council Members; and the official
returns of the election judges were presented; and
WHEREAS, said returns were duly examined, approved, and placed on file in the Office
of the City Clerk; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina
that it is hereby found, determined, and declared that the Regular Municipal Election held in and
for the City of Medina on Tuesday, November 8, 2016 was in all respects duly held and the
returns thereof have been duly canvassed, the votes cast at said election were:
MAYOR, Two-year term, beginning the first Monday of January 2017.
Bob Mitchell Received 2,813 Votes
Write -Ins Received 68 Votes
Undervotes Received 819 Votes
Overvotes Received 2 Votes
Total 3,702 Votes
COUNCIL MEMBER, Four-year term, Two Seats, beginning the first Monday of
January 2017.
John Anderson Received 2,056 Votes
Jeff Pederson Received 2,173 Votes
Write -Ins Received 59 Votes
Undervotes Received 3,110 Votes
Overvotes Received 6 Votes
Total 7,404 Votes
Other election statistics include:
On November 8, 2016, there were 3,985 registered voters at 7:00 a.m. and 192 persons
registered to vote on Election Day. The total is 4,177 registered voters on Election Day.
3,702 persons cast ballots at the election (88.6% of registered voters):
Resolution No. 2016-
November 15, 2016
2,421 Voter Receipts
1,281 Absentee Ballots
3,702 Total Voters
IT IS HEREBY FOUND AND DECLARED that the following candidates for the offices of
Mayor and Council Member elected at the November 8, 2016 Regular Municipal Election for the
respective terms are as follows:
MAYOR (2 year term) Bob Mitchell
COUNCIL MEMBER (4 year term) John Anderson
COUNCIL MEMBER (4 year term) Jeff Pederson
Dated: November 15, 2016.
By:
Bob Mitchell, Mayor
ATTEST:
By:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016- 2
November 15, 2016
The local write-in votes were as follows:
Mayor
Votes
Aaron Schutte
1
Benjamin Dreblow
1
Bob Belzer
1
Brookstyn Nelson
1
Chad Dickie
1
Chris Pederson
1
Christa Close
1
Conrad Miller
2
Craig Woods
1
David Wilken
1
Dean Whyte
1
Dwayne Elezando
1
Jamie Sherwood
1
Jason Price
1
Jeff Pederson
2
Jeff Striggow
3
John Anderson
6
John Smith
1
John Turnham
1
Justin Reid
2
Ken Anderson
2
Ken Gam
1
Liz Weir
1
Maria Heimbecher
1
Mario Fabrizio
2
Matt Henck
1
Monica Price
1
Parashar Duggirala
1
Rachelle Rossini
3
Reed Heimbecher
1
Rob Kieval
1
Robert Wealman
1
Sasha Lien
1
Sean Smith
1
Timothy McKee
1
Tina Green
1
Todd Albers
2
Tom Anderson
1
Zachary Peters
2
Resolution No. 2016-
November 15, 2016
Exhibit A
Council Member
Votes
Aaron Schutte
1
Adeel Ahmed
1
Andrew Penk
1
Barnard Gruder
1
Ben Higgins
1
Benjamin Dreblow
1
Bobby Frazzini
2
Brent E Hanson
1
Brent Henning
2
Brookstyn Manning
1
David Penk
1
David Wilken
1
Dell Theis
1
Flynn Donahue
1
Gordon Schmidt
1
Jason Rye
1
John Kastner
2
Justin McCoy
1
Ken Anderson
1
Ken Ferguson
1
Kent Williams
1
Liz Weir
1
Lori Wilken
1
Mario Fabrizio
5
Mike Kremer
1
Mike Siitari
1
Mike Sitara
1
Nils Eric Johnson
1
Paschal Nwokocha
1
Phil Kerber
1
Robert Frazzini
1
Robert Swaag
2
Ryan Schriner
1
Sasha Lien
1
Steven D Skallerud
1
Timothy McKee
1
Tom Ditters
1
Tom Gregor
1
Tom Manning
1
Tom Rossini
1
3
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson
DATE: November 9, 2016
SUBJ: Planning Department Updates — November 15, 2016 City Council Meeting
Land Use Application Review
A) Olkon Variance and Preliminary Plat — 2362 Willow Drive — Ellis and Nancy Olkon have
requested a variance from the minimum suitable soils requirements to subdivide their 20 acre
property into two lots. The Planning Commission reviewed the variance request at the September 13
meeting and unanimously recommended denial. The City Council reviewed the variance request on
November 1 and directed staff to prepare a resolution of denial. The applicant has asked that the
City delay taking action while they consider how to proceed
B) AutoMotorPlex PUD General Plan and Plat — east of Arrowhead Drive, north of Hamel Road —
Bruno Silikowski has requested review of a PUD General Plan and Plat for construction of
approximately 237,500 square feet of private garage condominiums for motorsports enthusiasts. The
Planning Commission held a Public Hearing at the October 11 Planning Commission meeting and
recommended approval 6-1. The City Council reviewed on November 1, directed the staff to work
on a number of matters with the applicant and tabled the request until December 6.
C) Excelsior Group Concept Plan — 2120 and 2212 Chippewa Road — The Excelsior Group has
requested review of a Concept Plan for development of 58 single family homes north of Chippewa
Road and west of Mohawk Drive. The property is not in the current staging period and is currently
proposed to be guided rural residential in the 2040 Comp Plan Update. The request is tentatively
scheduled for a public hearing at the November 9 Planning Commission meeting.
D) Capital Knoll Final Plat — 1575 Hamel Road — Princeton Capital has requested final plat approval
of a three lot rural subdivision. The Council granted preliminary approval back in 2014. Staff is
conducting a preliminary review and will present to the Council when complete.
E) Just for Kix, Hamel Brewery, St. Peter and Paul Cemetery, Wright -Hennepin Solar Panels —The
City Council has adopted resolutions approving these projects, and staff is assisting the applicants
with the conditions of approval in order to complete the projects.
F) Woods of Medina, Capital Knoll— These preliminary plats have been approved and staff is awaiting
a final plat application
G) Deerhill Preserve, Hamel Haven subdivisions — These subdivisions have received final approval.
Staff is working with the applicants on the conditions of approval before construction begins.
Other Proiects
A) Comprehensive Plan — The draft Plan is published on the City's website, please encourage residents
to review. Residents can provide feedback on mySidewalk or by contacting me. Open Houses were
held on October 27, 29 and November 1. The Steering Committee will meet on November 14 to
review the feedback.
B) City Hall Renovation — Planning moved to our new office November 8-9. We are now working on
unpacking. Stop by and check it out!
Planning Department Update
Page 1 of 1 November 15, 2016
City Council Meeting
MEDINA POLICE DEPARTMENT
600 Clydesdale Trail
Medina, MN 55340.9790
p: 763.473-9209
f: 763.473-8858
non -emergency: 763-525-6210
MEMORANDUM Emergency 9.1_1
TO: City Administrator Scott Johnson and City Council
FROM: Director Edgar J. Belland
DATE: November 10, 2016
RE: Department Updates
Lake Area Emergency Management Meeting
At our meeting on October 27, 2016, Director Gary Kroells with the West Hennepin Public
Safety Department put on a presentation proposing a specialized emergency response vehicle
for the Lake Area Emergency Management Group. This vehicle is described as surplus
military equipment that can be used for emergency response in all situations for members of
the Lakes Area Emergency Management Group. The vehicle is specially equipped to
respond in almost any condition. It would be used by the Lake Area Emergency
Management Group for tornadoes, floods, active shooters, train derailments and any other
situation that would arise that would fall into our all hazards plan.
After Director Kroells' presentation, the Lake Area Emergency managers unanimously voted
to approve acquisition of the vehicle. Director Kroells will notify the grant administrator of
our intention to accept the vehicle. We do not have a delivery date as of yet.
The vehicle will be owned by West Hennepin Public Safety and stored somewhere in a
central location.
Long Lake Fire Meeting
On November 2, 2016, I attended the Long Lake Fire quarterly meeting. Chief Van Eyll
reported that they are on budget and project to be just under budget for the year if no major
issues arise. The number of calls is consistent with previous years. He recapped the shared
services study and reported that the four fire departments will be moving forward on the
recommendations made in the study. Chief Van Eyll also stated that they continue to work
on a slip for the boat on Lake Minnetonka. They are looking to share the dock with the
sheriff's department.
OSI Fire Drill
Each year we assist OSI on their annual fire drill. Each year they have improved their
evacuation time. This is one part of their emergency plan.
Patrol by Sergeant Jason Nelson
Training
Officer Jessen attended a search warrant writing class in St. Paul at the BCA.
Patrol Activities
For the dates of October 26 to November 8, 2016, our officers issued 94 citations and 204
warnings for various traffic infractions. There were a total of six traffic accidents and of
those two drivers were arrested for DWI. There were also eight medicals and 10 alarms.
On October 27, 2016, Officer McKinley took a theft of purse report from the Medina
Entertainment Center. Victim reported that her credit cards were used at Target in Medina
and Plymouth. I am investigating the case and it is part of a much larger group that is doing
the same thing all over the metro. Case will continue to be worked on to establish the
identities of the suspects.
On October 29, 2016, Officer Boecker issued a social host ordinance violation. Officer
Boecker had stopped two cars with juveniles that had been drinking and admitted to coming
from a Medina residence. It is a residence that Officer Boecker had prior knowledge of
underage drinking
On October 29, 2016, Officer Converse took a theft of a tailgate. This is the second one that
has been reported in the past few weeks along with theft of tires from multiple vehicles and
also a theft of a large gas tank. Case forwarded to Investigations for a possible lead.
On October 31, 2016, Officer Converse took a theft report from a landscape business. It is
the same business that has had items stolen several times over the past two years. I have
been assigned the case and will be investigating.
On November 3, 2016, Officer Jessen was dispatched to a traffic complaint during the
morning commute hours and while waiting for the vehicle he witnessed the vehicle rear end
another vehicle at a stoplight. The driver was bringing her child to school in Wayzata; the
child stated that he was very scared. Mom was arrested for DWI.
On November 5, 2016, Officer Jessen spoke with a homeowner about a contractor issue.
Homeowner reported that she came home to find a contractor at her house unexpected.
While checking the residence she located the contractor in the lower level of her residence,
the contractor nude. The case was referred to Investigations.
On November 6, 2016, Officer McKinley assisted the Corcoran Police Department with a
possible heroin overdose. The residence is well known to police and upon arrival; the child's
mother was preforming CPR. Maple Grove Police also responded with Narcan and after
administering the drug the young adult came to. He was later transported to the hospital at
the request of his parents because they had used all their Narcan over the past couple of
weeks because of several previous overdoses.
Investigations by Investigator David Hall
On October 27, 2016, a victim reported her wallet was taken while at a restaurant in Medina.
The victim's credit cards were used shortly after in Medina and Plymouth. Surveillance video
has been obtained and we are currently working to identify the suspects.
On October 29, 2016, a victim reported a theft of a part of their automobile. There have been
other recent similar cases to this in Medina. At this time there is no evidence or suspect
information for further investigation in those cases.
On October 31, 2016, a business in Medina reported theft of equipment. They have provided
video surveillance of the theft. Investigation to continue with attempts to identify possible
suspects.
There are a total of 15 open investigations.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: November 9, 2016
MEETING: November 15, 2016
SUBJECT: Public Works Update
STREETS
• The Deer Hill Road Project is moving along. The additional sand has helped stabilize the
base in most cases, but there will be some corrective work to be done prior to paving. We
may be putting off paving until spring.
• The Sioux Drive Project has been corrected and is near completion again. The road drives
very well now and the new striping when installed will keep drivers in the correct lane.
• PW has been patching around the high iron around the City (manholes and valves in the
streets).
• The trucks are ready for snow.
WATER/SEWER/STORMWATER
• Well #8 is on line and working fine. The project is near completion and I expect to have
the punch list items done soon. This will be a great addition to our drinking water system
for years to come.
• The storm pond on the Tower Drive project has been corrected again and let's hopes it's
the last time it will need to be done. This project only has a handful of small items to
take care of before completion.
PARKS/TRAILS
• The curb has been poured at the new parking area at Hamel Legion Park. The project
looks great. PW has also been doing some tiling and grading in the field. The spectator
area will also require a lot of grading, but will all look great when it is complete. The
asphalt will not be installed this fall. PW feels it's better to let it settle until next spring /
summer, but the biggest part of the project is complete.
• PW will be marking the trails for snow plowing just prior to the first freeze to protect the
grass along the path when plowing.
MISCELLANEOUS
• PW helped once again with the elections — setting up and taking down voting booths and
supplies at both City Hall and the Community building.
• The guys also were an integral part of the move downstairs. Fixing things that needed
their attention and putting up new directional signs as you come into City Hall from both
directions.
ORDER CHECKS NOVEMBER 2, 2016 - NOVEMBER 15, 2016
045051 DEWEES, STEVE & JENNIFER $10,000.00
045052 RON OR REBECCA FURNIVAL $402.91
045053 GUJARATHI, NIKHIL & SEEMA $250.00
045054 INGBER, BRAD & RACHEL $150.00
045055 US HOME CORP $20,000.00
045056 OGDAHL, LINDSEY $209.57
045057 PARTHA, NARASIMMAN $250.00
045058 TABERY, MIKAYLA $150.00
045059 VARNER, BROCK $18.22
045060 ABBAS, SYED $425.00
045061 COMMERCIAL ASPHALT CO $464.10
045062 HICKMAN, RENEE/JON $250.00
045063 JOHNSON, ROBIN E $10,000.00
045064 US HOME CORP $20,000.00
045065 METRO WEST INSPECTION $20,542.44
045066 292 DESIGN GROUP INC $118.80
045067 ADAM'S PEST CONTROL INC $99.00
045068 ASPEN MILLS INC $249.07
045069 B&B SHEET METAL & ROOFING INC $1,900.00
045070 BEAUDRY OIL & PROPANE $2,424.97
045071 BOYER FORD TRUCKS INC $746.67
045072 BRYAN ROCK PRODUCTS $546.69
045073 CANVAS SOLUTIONS, INC $372.00
045074 CENTERPOINT ENERGY $312.68
045075 CENTURYLINK $199.21
045076 CONTEMPORARY IMAGES $1,422.56
045077 COUNTRYSIDE CAFE $768.59
045078 DESIGNING NATURE, INC $880.50
045079 DPC INDUSTRIES INC $1,555.33
045080 ECM PUBLISHERS INC $47.49
045081 ESS BROS. & SONS, INC. $310.00
045082 EULL'S MANUFACTURING CO. $121.11
045083 GDS, LLC $65.48
045084 GOPHER STATE ONE CALL $392.85
045085 GRAINGER $66.24
045086 HAMEL LUMBER INC $40.93
045087 HENN COUNTY SHERIFF $75.00
045088 HENN CTY RESIDENT/REAL ESTATE $58.50
045089 HIGHWAY 55 RENTAL $66.00
045090 J.O.T.S. COMPUTER SERVICES INC $337.50
045091 JOHNSON JET -LINE INC $8,127.91
045092 KEEPRS, INC. $5,772.00
045093 KENNEDY & GRAVEN CHARTERED $10,851.44
045094 LANO EQUIPMENT INC $22.48
045095 LEAGUE OF MN CITIES INS.TRUST $150,889.91
045096 CITY OF MAPLE GROVE $150.00
045097 CITY OF MAPLE PLAIN $1,450.62
045098 METROPOLITAN COUNCIL $24,601.50
045099 METROPOLITAN COUNCIL $22,637.15
045100 MHSRC/RANGE $1,584.00
045101 MN DEPT OF AGRICULTURE $225.00
045102 M.C.I. INC $528.00
045103 NAPA OF CORCORAN INC $680.03
045104 OFFICE DEPOT $223.36
045105 CITY OF ORONO $826.06
045106 RUSSELL SECURITY RESOURCE INC $367.50
045107 SIEMENS INDUSTRY INC $863.00
045108 TALLEN & BAERTSCHI $2,089.78
045109 TEGRETE CORP $279.00
045110 TIMESAVER OFFSITE $372.50
045111 TWIN CITY STRIPING $6,616.63
045112 UFC FARM SUPPLY $13.86
045113 WESTSIDE WHOLESALE TIRE $112.00
045114 XTREME MOBILE SMALL ENGINE $136.00
045115 ZEE MEDICAL SERVICE $70.60
Total Checks $335,779.74
ELECTRONIC PAYMENTS NOVEMBER 2, 2016 — NOVEMBER 15, 2016
003893E PR PERA $13,989.99
003894E PR FED/FICA $16,257.86
003895E PR MN Deferred Comp $2,335.00
003896E PR STATE OF MINNESOTA $3,265.64
003897E SELECT ACCOUNT $693.12
003898E CITY OF MEDINA $20.00
003899E FARMERS STATE BANK OF HAMEL $20.00
003900E SELECT ACCOUNT $2,020.56
003901E CIPHER LABORATORIES INC $4,753.00
003902E PITNEY BOWES POSTAGE BY PHONE $1,000.00
003903E PREMIUM WATERS INC $68.54
003904E FRONTIER $56.13
003905E CULLIGAN-METRO $32.75
003906E CITY OF PLYMOUTH $703.02
003907E VERIZON WIRELESS $1,284.04
003908E XCEL ENERGY $10,522.04
003909E PIVOTAL PAYMENTS INC $294.30
003910E MEDIACOM OF MN LLC $199.63
Total Electronic Checks $57,515.62
PAYROLL DIRECT DEPOSIT NOVEMBER 9, 2016
507508 ALTENDORF, JENNIFER L $1,314.63
507509 ANDERSON, JOHN G $230.87
507510 BARNHART, ERIN A. $1,965.67
507511 BELLAND, EDGAR J $2,569.22
507512 BOECKER,KEVIN D. $2,224.92
507513 CONVERSE, KEITH A $1,979.17
507514 COUSINEAU, LORIE K. $230.87
507515 DINGMANN, IVAN W $2,126.66
507516 ENDE, JOSEPH $1,409.33
507517 FINKE, DUSTIN D. $2,110.19
507518 GALLUP, JODI M $1,667.32
507519 GLEASON, JOHN M. $1,805.75
507520 GREGORY, THOMAS $1,895.42
507521 HALL, DAVID M. $2,208.82
507522 JESSEN, JEREMIAH S $2,641.65
507523 JOHNSON, SCOTT T. $2,226.35
507524 KLAERS, ANNE M $1,116.32
507525 LANE, LINDA $1,506.20
507526 LEUER, GREGORY J. $1,968.10
507527 MARTIN, KATHLEEN M $230.87
507528 MCGILL, CHRISTOPHER R $1,623.03
507529 MCKINLEY, JOSHUA D $1,327.99
507530 MITCHELL, ROBERT G. $327.07
507531 NELSON, JASON $3,035.32
507532 PEDERSON,JEFF $221.28
507533 PETERSON, DEBRA A $1,614.14
507534 REINKING, DEREK M $1,554.24
507535 SCHARF, ANDREW $553.86
507536 SCHERER, STEVEN T. $2,259.36
507537 STAPLE, AMANDA $333.61
507538 VIEAU, CECILIA M. $1,114.71
507539 WHITE, JANET $962.85
Total Payroll Direct Deposit $48,355.79