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Submitted for approval 11/11/2010vwPage 1 of 26 20101028 City Council Minutes DRAFT Mayor Jason Buelterman called the consent agenda meeting to order at 6:30pm on Thursday, October 28,
2010. Council members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams and Paul Wolff. Also present were City Attorney Bubba
Hughes, City Manager Diane Schleicher, Zoning Director Jonathan Lynn and Clerk of Council Vivian Woods. Mayor Buelterman listed the following items on the Consent Agenda: City Council
Minutes 7/22/2010 City Council Minutes 9/23/2010 City Council Minutes 10/14/2010 Appointment of Pro tem Shirley Sessions to the Pension Committee Tybee Beach Run: March 26, 2011; 9:00am
@North Beach. Applicant: Mercer University School of Medicine: Christian Medical Association Tybee Polar Plunge: January 1, 2011; 10:00am – 12:30pm @Tybee Pier & Pavilion. Applicant:
Society of 40 Men or 8 Horses New Year’s Eve Fireworks: December 31, 2010; 12:00am @Tybee Pier & Pavilion. Applicant: Tybee Island Tourism Council. Tourism Council to make sure their
contract with the fireworks company requires the end of the pier to be cleaned after the fireworks. Jonathan Lynn-Out of state travel request, requesting permission/approval to attend
Annual American Planning Association Conference in Boston, MA Corrpro, Water Storage Tank/Clarifier, Cathodic Protection Systems-Annual Service Agreement-Contract renewal $1,670 from
Item # 505-4410-52-2205 Friends of Tybee Theater Community Service Agreement. Off days for holiday week of December 28, 29 & 30th. Charter School Letter of Intent from the City of Tybee
Resolution to allow City Manager to distribute up to 100 parking passes for approved special city permitted events, gatherings and governmental or educational opportunities between Labor
Day and Memorial Day. CC Packet 11.18.2010Page 7 of 140
Submitted for approval 11/11/2010vwPage 2 of 26 Council held a discussion on the following Action Items: #22 to insure that trash can ordinance is enforced. Ms. Doyle asked Ms. Schleicher
about people having issues with their garbage not being picked up on a certain day and their trash cans are left out by the road until the next pick up day because they are still full.
She said she has been contacted by people because this has happened in the last few weeks. She said there must be a reason but she doesn’t know if the truck is broken down. She asked
if Waste Pro had changed their pick up days. She said it seems to be happening more on the North End. She asked what happens when the ordinance stickers are applied and the garbage does
not get picked up. Ms. Schleicher said if the City Marshal saw a full trash can he would know that the trash hadn’t been picked up and the can wouldn’t have had to be pulled back. She
said the trash can ordinance is designed so that if you have an empty trash can, it should have been pulled back because the garbage has been picked up. Ms. Schleicher said the City
Marshal has been improving communications with Waste pro and on occasion has called and talked to them about their problems with their route. She said we wouldn’t be citing people because
their trash hadn’t been picked up. The ordinance is designed for people to move their trash cans back within 24 hours of pickup. Since the can has not been picked up it would not be
in violation. Mr. Wolff asked about progress on the easement between the Buckley property and Battery Row. He said the easement is going to be an integral part of getting the grant.
Mr. Hughes said they want a fence and they are in discussions about the terminology on the easement and it has not been concluded. He said the last communication was with the Mayor.
He said he recalls the owner of the property title wise has changed. Mayor Buelterman said the issue is we are going to have to pay for the fence. Mr. Wolff asked if that could be written
into the grant. grant. Ms. Schleicher said they have written it into the grant each time so it is not a problem. Mayor Buelterman asked if this problem will be solved when we get the
grant. Ms. Schleicher said she thinks it will be a problem if they wait. Mayor Buelterman said so there is a better chance of getting the grant if we have the easement. He asked if they
could work it out to agree on if we get this… we will do this... Ms. Schleicher said she thinks they agree to the fence. Mr. Hughes said it has been a challenge to get these because
of the terms and the fence. He said if you want to make the grant application contingent on getting the easement, we can do that. He said he doesn’t anticipate a problem based on the
last communication he had but he doesn’t think he had the last communication. Mayor Buelterman CC Packet 11.18.2010Page 8 of 140
Submitted for approval 11/11/2010vwPage 3 of 26 said it would be good to get this issue addressed. Mr. Wolff agreed but said he doesn’t want to hold the grant up if we can write the
fence into the grant. He understands the principal owner’s concern is liability which is why he wants the fence in order to keep people from straying onto his property. If we can assure
him there will be a fence if we do this bike trail… Mayor Buelterman said Ms. Schleicher is saying there is a better chance of getting the grant if they know we have secured the property.
Mr. Wolff said he is not necessarily saying wait but lets not hold the grant up waiting for the easement. He said continue to pursue the easement while moving forward with the grant.
Ms. Doyle said the juvenile ordinance had gone through the public safety committee at the last meeting and they decided not to move forward with that ordinance at this time. She said
the gentleman that had been sending letters has been communicating with Mr. Hughes and the police department thinks everything is under control. She asked for this item to be updated
on the list. Mayor Buelterman said regarding the letter of intent from the city for the charter school he believes the letter will lend the petition more credibility. He asked that the
city send a letter of intent to the State Department of Education saying that we would like to begin the process for a charter school. He said he does not anticipate any issues with
liability or cost to the city but if there is any they would come back to council later. Mr. Hughes said his understanding at this point is that the city would not be the petitioner
creating the charter school. Ms. Williams asked Mayor Buelterman to explain the additional 3 days off during the holiday season. Mayor Buelterman said we look at this as a way to give
most of the staff that week off. He said there are other opportunities that the city has provided for employees in the past during the holiday season from a financial standpoint which
will not be available this year and council felt this would be a good compromise for everyone involved. He said not running city hall utilities, etc. for those days will help the city
from a cost perspective. Mr. Garbett stated there are cost savings to the city involved in this. Mr. Garbett said the parking committee unanimously approved the resolution allowing the
City Manager to issue up to 100 parking passes for permitted special events and governmental or educational opportunities. Ms. Williams explained this resolution was needed in order
to allow Beach Sweep participants to park for free when they CC Packet 11.18.2010Page 9 of 140
Submitted for approval 11/11/2010vwPage 4 of 26 come to clean up other people’s trash on the beach. Mr. Garbett said this will not give authority to issue 50 parking passes for a family
reunion. Ms. Williams said Mr. Garbett has mentioned the need several times for additional members for the Historic Preservation Committee. She said for most of the city committees you
have to be a Tybee resident to serve. She proposed for the Historic Preservation Committee only, to be opened up to qualified individuals in the community given the immense resources
we have with Historic Savannah Foundation and SCAD and their preservation department. It seems we could utilize their expertise on this committee. Mr. Garbett said he and Cullen Chambers
have concerns about the proposal. He said the committee is now filled with local residents but he thinks the proposal should be limited to two (2) qualified individuals in the community.
Ms. Doyle asked if the two qualified individuals in the community could act in ex officio capacities on the committee. Mayor Buelterman said that is what the Beach Task Force does for
a lot of people. It works and they just don’t vote. Mr. Garbett said the problem is this committee requires members to have expertise in historic preservation, construction, etc. and
supposedly they are not just people like all of us. He thinks they should allow a few from off island but not all of them. Ms. Williams said she agrees with Bill’s suggestion to limit
the off island members to two and requiring some expertise in Historic Preservation. She suggested her proposal be sent to the Historic Preservation Committee. Mr. Garbett requested
this proposal be continued due to present committee members submitting applications for the next meeting. Ms. Williams said even if no action is taken there would be nothing to preclude
someone from off island serving in an ex officio capacity. Mayor Buelterman adjourned the Consent Agenda. Mayor Buelterman called the regular meeting of the City Council to order at
7:00pm. Those present at the Consent Agenda were also in attendance for the regular meeting. Danny Hill gave the invocation and everyone recited the Pledge of Allegiance to the Flag.
Mayor Buelterman asked that everyone keep Marianne Seiden in their prayers due to the bad fall she recently experienced. He said she is celebrating her 99th birthday today. Mayor Buelterman
asked that everyone keep Ms. Sylvia in their prayers because she is still recovering. CC Packet 11.18.2010Page 10 of 140
Submitted for approval 11/11/2010vwPage 5 of 26 Proclamations and Recognitions Janice Elliott, Human Resources Administrator recognized the following city employees for their years of
service: Warren Millikan-5 years with Police Department Dianne Otto-5 years in Community Development Joshua Janufka-5 years with Ocean Rescue Hunter Robinson-5 years with Ocean Rescue
Mike Taylor-5 years with Ocean Rescue William West-5 years with Ocean Rescue Jonathan Williams-5 years with Ocean Rescue Angie Anderson-10 years with Police Department Bob Bryson-10
years with Police Department Johnny Hosti-15 years with Police Department Melanie Smith-15 years with Police Department April Moore-15 years Fire Department Jimmy Bostwick-20 years Department
of Public Works Skip Sasser-30 years Fire Department Ms. Elliott thanked the MRS for cooking the Low Country Boil at the employee picnic last week. Citizens to be heard: Randy Westor,
Superintendent of Fort Pulaski. Mr. Westor said he has been at the park for nearly two years. He He thanked Mayor and Council for being wonderful supporters of the park and park partners.
He said an annual pass at Ft. Pulaski is only $10 a year. He said after seventy two years the bridge to the fort is showing some wear and will be reconstructed in phases which will take
six years to complete. Mr. Westor said the Cockspur Lighthouse is supposed to start moving forward on the revetment after which they will hopefully get the lighthouse fixed up. He said
the goal is to protect the lighthouse foundation from further erosion. He announced Mike (Spec) Hosti’s retirement from the National Park Service after nearly thirty years of service.
Reports of staff, Boards, Standing Committees and/or invited guests Steve Braden gave an overview on locating battery sites on Tybee and how they can feed into Tybee’s Master Plan and
with the T-grant for bicycle/pedestrian paths. Mr. Garbett thanked Mr. Braden for this CC Packet 11.18.2010Page 11 of 140
Submitted for approval 11/11/2010vwPage 6 of 26 information on the remaining batteries and where they’re located. Mayor Buelterman asked Mr. Braden to give the city a copy of his presentation
in order to preserve the information contained in it for our records. Mr. Braden said linking the grant for the bike path along with demonstrating that this is not only recreational
but includes cultural and natural resources will make your grant request stronger. Mr. Wolff said when he wrote the grant for the Buckley property, which has one of these sites on it,
he included that it either contained or was very near one of the cannon placements. He said the grant included opportunities for using interpretive signage along the bike trail in front
of the property by having boardwalks containing interpretive signs talking about the historic value and the eco systems along that marsh front area. He said when you incorporate a lot
of these types of interests the grant proposal carries a lot more weight because of the multiple benefits. Mayor Buelterman thanked Mr. Braden. For this research and information. Chantel
Morton gave an update on the Better Hometown Board. She said the Board of Directors of Better Hometown is pleased to announce a new program called the sign of the times. She said this
program was established to highlight creative, unique and attractive signs within the Tybee business corridor. She said the board has already received two nominations which were presented
from the design committee and they voted to present recognition awards to Gayle Bolton of Gallery by the Sea and Keith Gay of Tybee Island Property Rentals and Sales. Cullen Chambers,
Board Chairman of the BHT said the businesses that designed and installed these signs should be acknowledged and applauded for their contributions to Tybee’s streetscape. Ms. Morton
announced the following Better Hometown Programs coming up. The Locals appreciation card will be available to everyone with a 31328 zip code and will have a list of participating businesses
listed on the BHT website. Third Thursday’s on Tybee will continue with November 18th being the end of the fall series with the Savannah Kalee Band at the round about. Tybee for the
Holidays is on the website and includes a list of all of the fun activities going on throughout the community from Thanksgiving Day through New Years Day. She announced the Christmas
Holiday Parade will be on December 4th ending at the round about where there will be photo opts with Santa and the YMCA will have a bouncy house. Mayor Buelterman thanked Ms. Morton.
Woody Hemphill, Manager of the Rivers End Campground presented monthly financials for September and October. He said the campground had a very good September and exceeded projections.
He said his October CC Packet 11.18.2010Page 12 of 140
Submitted for approval 11/11/2010vwPage 7 of 26 projections are included in council packets and they are within $1,000 of their projections as of today. Ms. Sessions asked if there was
a plan for the improvements discussed during the council workshop on October 16th. Mr. Hemphill said DPW is supposed to assist them with shoring up the foundations and reframing and
rebuilding the buildings that are there. Mr. Wolff asked for explanation on why the services exceeded the budget in August and September and in August the Personnel services and supplies
were significantly higher than anticipated. Mr. Hemphill said in August they had their Good Sam evaluation and that’s usually when they meet with all of their marketing reps and those
expenses are paid semi annually showing six months of marketing coming out of one month’s operational budget. He said the personnel cost was due to an increase in health insurance and
the expense of having two employees on unemployment and having to pay it quarterly. Mayor Buelterman Buelterman asked what miscellaneous revenue consisted of. Mr. Hemphill said if they
have an onsite vendor that does a revenue share such as the gameroom where they do not own or operate the games but someone else supplies them and the revenue is shared between the supplier
and the campground. He said it doesn’t make a lot of money but leads to greater customer satisfaction. Citizens to be heard continued: Shane Parris of North Island Surf and Kayak at
Lazaretto Creek said he was approached by the Savannah Morning News asking him how he felt about the possible closing of Alley 3 to commercial kayak businesses. He said he did not even
know that was being considered or discussed. He said his understanding is there has been a proposal to shut down Alley 3 to commercial kayak outfits. He said Alley 3 is an integral part
of their businesses due to it being the most convenient way to reach Little Tybee and that is where they run most of their eco tours. He said it would be an incredible inconvenience
if they had to do a launch from somewhere else. He said they bring an incredible amount of tourism to the island and if there have been some problems and misunderstandings about the
way parking was dealt with, he understands that. He said parking has always been an issue and this is not his first time standing in front of council and talking about parking. He said
it’s a problem for the Whole Island and not just Alley 3. He said if they were approached earlier or maybe even now it’s not too late to talk about it and work this matter out. He said
Alley 3 is a very important access point for not only commercial Kayakers but also in this part of Georgia. He said Tybee should be very proud that we are listed in kayaking magazines
in the top 10 and once in the top 5 for CC Packet 11.18.2010Page 13 of 140
Submitted for approval 11/11/2010vwPage 8 of 26 kayaking destinations. He asked that Tybee not be to rash in discouraging people coming here and kayaking folks. Mr. Wolff said they had
a very lively infrastructure committee meeting a couple of weeks ago. He said he was sorry Mr. Parris had not heard about it. He said they had a lot of people attend that launch small
boats there as well as a lot of kayaking folks. He said the committee is going to continue this discussion but the general consensus at that meeting was not to try to improve the boat
landing and just leave it alone and not close it to anyone. He said they are still working out the details but obviously parking is one of the biggest issues and we want to keep people
coming down with large groups in the morning mindful of the neighborhood situation. He said one complaint was that a neighbor had people chanting under his window at 6:00am before launching
their kayaks. He asked Mr. Parris if he thought it would be a good idea to have commercial kayakers bring all of their people down in one vehicle and trailer instead of having them meet
at the location and parking all their individual vehicles on site. He asked if Mr. Parris knew of a reasonable place where trailers could be parked in order to not clog up parking spaces
at Alley 3. Mr. Parris said most of the businesses do shuttle, such as his business that pays $100 extra a year for a shuttle license. He said parking has become such an issue they do
try to be polite and do drop offs. He said most of the businesses are trying to work with the parking situation because of the amount of people coming there on their own as day trippers
and not through the businesses. He said they are willing to work in any way possible. Ms. Williams said when this subject came up initially it was at the meeting prior to the one Paul
was talking about. She said they were discussing the safety concerns about the poor condition of the ramp. She said rumor has it that there are about 5 cars or trucks that have met their
demise because of the poor condition of that boat ramp. She said the discussion included DPW and they were trying to determine how to keep people from getting stuck and clogging the
ramp for hours. She said it was suggested that maybe they could put posts in to keep people from backing up. She said the discussion was not about keeping people from using it. Ms. Williams
said if they can meet with all of the people in that area that use the boat ramp as well as the businesses that utilize it, they could work some things out. She said she hopes they will
have a separate meeting and advertise it because she can imagine it will take some time. Mr. Garbett commented that there is a significant improvement on the drainage in Alley 3 and
we need to let Joe finish that work and his parking plan and then see what we have got because there will be some big improvements in the short term. CC Packet 11.18.2010Page 14 of 140
Submitted for approval 11/11/2010vwPage 9 of 26 Dan Lockamy said before they jump into what they are going to do with Alley 3 he thinks they should give some serious thought to a design
criteria to establish the fundamental basis for it and would make it lasts for many years. He said there are three carry down boat places on Tybee that he regularly uses. He said the
two other places are Inlet Avenue and Polk Street. He said all of these places should be considered as part of the design criteria. He said the first criteria should be to encourage
quiet, low impact boating such as kayaking, canoeing and sailing. He said these sites should facilitate safe boating by supporting people who take tours and the people who give instruction
there. The sites should look for an alternative to automobile use with small boat trailers that can be towed with bicycles and hand pulled boat dollies. He suggested using Mobi Mats
to access the beach in order to allow the trailers to roll to the edge of the water. He said these sites should require very little funding from the city and no supervision. He said
any kind of masonry or stone in the water should be discouraged. He said boats with trailers need to be told to go to Lazaretto Creek due to the large turn around space and having ample
parking. Mr. Schuman said he has been on Tybee for forty two years and he has been going to Alley 3 for at least that long and it will be a cold day in hell before he takes his boat
to Lazaretto Creek in order to go over to Little Tybee. He said he will continue to use Alley 3 for his boats and jet skis because he pays taxes on them as well as insurance and registration
fees to the DNR. He said he sometimes uses a rope attached to his trailer hitch to lower and pull out his boat. He said a lot of Tybee people use Alley 3 to launch their motor boats
and jet skis and they are entitled to their opinion also. Mayor Buelterman said the Infrastructure Committee will take the lead going forward on the Alley 3 issue. Ms. Williams said
she agrees with Bill that we should let Joe and his crew finish the work on Alley 3 so that we can see what we actually have to work with and reclaim some of the right of way. She said
he estimates we may have lost forty feet of right of way due to encroachment. She asked Mr. Hughes to research the emergency revetment back in the 70’s; at that point she knows the neighbors
did sign away some rights as part of that emergency repair work. She said she doesn’t know if the city can deny anyone access to the beach which is publicly owned. She said they can
make recommendations and set guidelines but they need to know the law behind it. Mr. Garbett said basically the only access the city controls is to the mean high water and beyond that
it is state waters. Danny Hill Chairman of the Ethics Commission commented about item #5 under Mr. Hughes name. He said it reads revision of ordinance on CC Packet 11.18.2010Page 15
of 140
Submitted for approval 11/11/2010vwPage 10 of 26 removal of members of Ethics Commission. Mr. Hill said this goes back several years and the commission has been talking about it. He
said the revision is a culmination of efforts by the Ethics Commission and the City Attorney. Consideration of Boards, Commissions and Committee Appointments 1. Pension Committee Appointments:
a. Employees-William Moseley Dianne Otto Consideration for the Consent Agenda A Motion by Paul Wolff to approve the consent agenda was seconded by Frank Schuman. The vote was unanimous.
Consideration of Bids, Contracts, Agreements and Expenditures 1. Change order request #3 GEFA ECBG for $4,108 from Line item 100-6210-54-1450, inclusion of required Intumescent paint
over the open cell spray foam Mr. Lynn explained that this is the 3rd change order and is needed to provide the required intumescent paint over the open cell spray foam as required by
the newly updated and enforced building codes. He said this requirement and amount was not covered in the bid submitted by Catamount. Ms. Doyle asked when this spray foam procedure is
done is it not standard for this step to be included since it is required. She asked how a bid could be done without this as a part of it. Mr. Lynn explained that we have a very good
building inspector that noticed this and apparently the insulation contractor that was hired by Catamount has never done this before because no one has ever enforced this type of building
code; however it has been enforced across the board in Chatham County for the last year. Ms. Doyle said she is no expert on bids or construction but her husband has been in construction
for many years and she feels this should have been covered and included as part of their bid. She asked if Mr. Lynn knew what the stuff the paint was covering was made of. Mr. Lynn answered
no. Ms. Doyle said she would not tell him right now but it is not good. She said she feels the contractor should pay for this himself. Ms. Sessions asked why we did not have the building
building inspector involved in the bid process as far as writing the specs. She asked if it wasn’t common practice to have staff with expertise on these types of contractual obligations
when we are going out to bid. Mr. Lynn said it CC Packet 11.18.2010Page 16 of 140
Submitted for approval 11/11/2010vwPage 11 of 26 was presumed that the contractors knew the building code and it was included and they found out after the fact that it wasn’t. He said
Ray has been involved with every submittal looking at the materials and such. Ms. Sessions asked how many change orders do we expect to continue to come before us. Mr. Lynn said hopefully
the current rate of change orders will reduce dramatically after tonight. He said of all four change orders this is actually the one outside of anyone’s control because of being a building
code requirement. A Motion by Bill Garbett to approve was seconded by Paul Wolff. The vote was Garbett, Wolff, Williams, Shuman and Sessions in favor and Doyle opposed. 2. Change order
request #4 GEFA ECBG for $3,803 from Line item 100-6210-54-1450, inclusion of solar tubing in the City Hall auditorium. Mr. Lynn said this is a request when we were meeting with the
contractors; we had actually gotten an impromptu energy audit from the University of Georgia for being a part of the Partnership for Sustainable Georgia. He said within that presentation
Jason Perry from UGA recommended that if we put some solar tubes here in the auditorium. It will actually decrease the energy costs as they would provide enough light to operate the
city auditorium during the day for meetings without turning on the lights. Mr. Wolff explained that he asked Jason about the payback and how we could determine that; he basically calculated
not having to run these lights for an average of 40 hours a week and just using the solar tubes for natural day lighting the payback would be in approximately 13 ½ years. He said we
will save $282 a year for this $3,803 investment. Ms. Sessions asked if this was a requirement or just a perk. Mr. Lynn said just a perk. Mr. Garbett asked for an exact explanation of
what they were talking about. Mr. Lynn explained that the solar tubes are 13 inches each and there will be two of them with two dimmers in each one. Mayor Buelterman asked if Mr. Lynn
was sure sure there wouldn’t be a change order for the change order due to the age of the building and the roof. Mr. Lynn said he was not sure of anything at this point and he could
not guarantee it; they would like to anticipate it not happening and have had many conversations with the contractor. Mayor Buelterman asked if the 4% took into account the lights put
in now and are using less energy. Mr. Wolff said the calculation was 43% on the lighting alone if we replace all of it. He said the overall proposal is approx. 25% total energy reduction
in all the buildings. He said we are reducing the lighting requirement 43% with these lights and have already had CC Packet 11.18.2010Page 17 of 140
Submitted for approval 11/11/2010vwPage 12 of 26 some people complain that they are too bright. We will finish and test everything
and then perhaps allow people to remove some of the bulbs in their offices. Ms. Williams asked if they could decide to do this at a later date. Mr. Lynn said he highly recommends that
if council is considering approval that the tubes be installed before the insulation is put in due to the need to cut through the insulation and create gaps if installed later. Ms. Williams
asked how often the auditorium is used for power points and meetings during the day. Mr. Lynn said several times a day. A Motion by Paul Wolff to approve was seconded for discussion
by Kathryn Williams. Ms. Williams said her understanding is this is a demonstration project. Mr. Lynn said you could call it that or maybe lead by example. Ms. Williams said she has
been researching demonstration projects and their purpose is to set an example for people to follow at home in order to save energy costs. She asked if the Community Resource Committee
had been involved with the change orders. Mr. Lynn said they have not. She said it would probably be a good idea to get that committee involved. Mr. Garbett asked would the payback be
greater if they spend this money somewhere else and have we looked into the alternatives. Mayor Buelterman said it seems a lot of these things would not cause long term problems but
the solar tubes could affect the roof. He said he would not be surprised if they didn’t come back with a change order to the change order. Mr. Lynn said the manufacturer actually warrants
each solar tube for 25 years and the contractor warranties the labor and installation for a year. Mayor Buelterman asked what about if the roof leaks because of them. Mr. Lynn said we
would be up the proverbial creek. Ms. Williams asked if the contractor would be responsible for any leaks associated with the installation for one year. Mr. Lynn said yes. Mr. Garbett
asked Barry Brown to give council his opinion on Skylights. Mr. Brown Brown said it’s gotten to the point where skylights are not a perfect maintenance type thing. He said they really
don’t install them anymore. He said the life on the flashing might be only around 5 years. He said the only reason a contractor is willing to warranty the installation for about a year
is because we could go about nine months without a good rain. He said anytime you penetrate a roof you’re asking for trouble. The motion failed with Wolff voting in favor and Williams,
Sessions, Schuman, Garbett and Doyle opposed. CC Packet 11.18.2010Page 18 of 140
Submitted for approval 11/11/2010vwPage 13 of 26 3. TE Grant Application-Proposed Bike/Pedestrian Path Hwy 80 on North side from Estill Avenue to Lazaretto Creek-Estimated Cost $250,000
with 80% Grant Funding ($200,000 Grant and $50,000 Local)-Infrastructure Committee Recommended Ms. Schleicher said what she is presenting tonight is what they have applied for in the
past for the TEE Grant. She said what we have for the future is a multiuse sidewalk that would be 8 feet wide and would go around the neighborhood and meet up with Byers Street. She
said this grant isn’t due until December so she would like to come back in November with two proposals with one just for the project area and the other including the multi use sidewalk.
She said hopefully the easement will be completed by then. A Motion by Paul Wolff to approve this grant in concept and bring it back to the November 18th meeting with optional engineering
scenarios was seconded by Kathryn Williams. The vote was unanimous. Consideration of Ordinances, Resolutions a) 2nd Reading Land Development Code, Article 9 in its entirety. A Motion
by Bill Garbett to approve was seconded by Paul Wolff. Ms. Doyle asked why you have to have a permit to remove a dead tree. Mr. Lynn said the amount covers staff time to verify the tree
is dead before removal. Ms. Williams said she thinks the reason it’s important to have the fee is because in the ordinance you can imagine how many trees would conveniently die if there
was no charge. The permit fee helps protect the integrity of our tree ordinance. The vote was Garbett, Wolff, Williams and Sessions voting in favor and Doyle and Schuman opposed. b)
2nd Reading Land Development Code, Article 3, Section 3-190-2nd Reading A Motion by Paul Wolff to approve was seconded by Bill Garbett. The vote was unanimous. Section 3-200-2nd Reading
CC Packet 11.18.2010Page 19 of 140
Submitted for approval 11/11/2010vwPage 14 of 26 A Motion to approve by Paul Wolff was seconded by Kathryn Williams. The vote was unanimous. Section 3-030-2nd Reading A Motion to approve
by Paul Wolff was seconded by Shirley Sessions. The vote was unanimous. c) 1st Reading Land Development Code Article 3 in its entirety without 3-190, 3-200, 3-030, and 3-250 Section
3-050-1st Reading A Motion by Bill Garbett to approve as submitted was seconded by Paul Wolff. The vote was unanimous. Section 3-060 Bed & Breakfast-1st Reading Ms. Sessions asked what
the difference is for a B&B and a B&B Inn. Mr. Lynn said they have to adhere to the specific definitions in the code. Mr. Wolff explained the biggest distinction is like the Hunter House
that offers food outside the limitations of a residential B&B and can be open to the public as a restaurant and are located in commercial districts. Mr. Lynn added a residential B&B
cannot have a liquor or alcohol license where a commercial B&B or an Inn can. Ms. Williams asked if if the buffer requirements in number 6 would apply to residential and commercial.
Mr. Lynn said that actually deals with just the residential B&B’s; however a commercial B&B would come before council as a site plan and a buffer if needed could be worked out at that
time but a residential B&B is required to have a buffer. Mr. Garbett said in paragraph 8 it says limited site plan approval; he asked for an explanation of what a limited site plan approval
is. Mr. Lynn said he interprets that to mean you wouldn’t need a drainage plan or soil erosion plan but you would need a site plan showing a survey, the property, parking spaces, how
many rooms you are going to have and the design of the buffer. He doesn’t think we have a definition to tell you that. Ms. Williams asked Mr. Lynn if he was saying currently a vegetative
buffer is not required. Mr. Lynn quoted the code as saying a buffer is required with a minimum height of six feet but it doesn’t tell you where it has to be located. He said this section
says there has to be a buffer and specifies it has to be a vegetative buffer and it has to be located in the side and rear yards. Ms. Williams asked what would be appropriate and attractive
for that type CC Packet 11.18.2010Page 20 of 140
Submitted for approval 11/11/2010vwPage 15 of 26 of buffer. She said if you had someone that had a B&B and they wanted to have a privacy fence for example and have a flower bed planted
on their side of the property; it wouldn’t necessarily be a solid six foot screen of vegetation. She asked if that is a little restrictive. Mr. Lynn said the height deals with an outside
function and if they are having their snacks outside or if there is going to be cars coming in and out it would shield the car lights. He said it would protect the actual neighbors instead
of the B&B and it is as unobtrusive as possible. She asked if it couldn’t be a combination of a fence and vegetation. Mr. Lynn said yes we would work with that if they wanted to do some
sort of privacy fence with vegetation along with it; he thinks that would work too. Mr. Wolff said they might want to change the wording because this says if you want to open a B&B,
you need a vegetative buffer six feet tall, which would be really expensive. He thinks it needs to state specifically that a six foot buffer consisting of either vegetation or a wooden
fence or both is required. Mr. Lynn said he can work on the wording and bring it back for the 2nd reading. Mr. Garbett suggested just removing the word vegetative. Ms. Sessions said
she thinks it is ironic that there is so many regulations for B&B’s in a residential area and yet people are renting their houses out left and right, which is fine, however they have
no rules and regulations. Ms. Williams explained that initially when they were working on the regulations for residential B&B’s she thought the rules were to be applied to a separate
article for short term rentals; but they just haven’t gotten to that article yet. Mr. Lynn said that will be a brand new article, a rental property ordinance. A Motion by Paul Wolff
to approve the ordinance with the word vegetative struck from 3-060 (A)(6) was seconded by Kathryn Williams. Mr. Garbett said he agrees with Shirley’s comment 100% and that we really
need consistent policies for all residential uses. He thinks they should approve this tonight but come back and revisit it. The vote was unanimous. Section 3-130-1st Reading Mr. Lynn
said this is simply removing the word buildings from the title and putting in the word structures. He said the international building code now refers to structures as opposed to buildings
and they are just changing that wording in the title. Mr. Garbett said he would like to insert ―as determined by the Historic Preservation Commission‖ after the words ―where structures
that are determined to CC Packet 11.18.2010Page 21 of 140
Submitted for approval 11/11/2010vwPage 16 of 26 be historic and contributing to the historic character of the neighborhood‖ is located. He asked who designates it ―Historic‖. Mr. Lynn
said that would be the state historic preservation office. Mr. Garbett asked if they could include that. Mr. Lynn said they can insert it after current building codes to say ―as determined
by the Georgia State Historic Preservation office‖. A Motion by Bill Garbett to approve with an amendment to 3-130(1)(A) ―Structures that are determined to be historic and are contributing
to the historic character of the neighborhood as approved by the State Historic Preservation Office‖ was seconded by Paul Wolff. The vote was unanimous. Mr. Wolff said at the workshop
council discussed having Vivian restate the motions, as she has done in the past, in order to allow everyone to understand exactly what motion was made. He asked for this to please be
implemented tonight. He asked Vivian to restate the motion just before the final vote is taken from now on. Section 3-140-1st Reading Mr. Lynn said this is the same and just removes
the word building. A Motion by Paul Wolff to approve was seconded by Frank Schuman. The vote was unanimous. Section 3-160-1st Reading Protective screening of adjacent residential property.
Mr. Lynn said they debated what kind of screening they would want between a commercial property and a residential property irregardless of zoning. Just to be amenable and since it has
to be there anyway, we put in there that the greenbelt not less in width than the required setback for the property and a well maintained masonry wall or privacy fence not less than
six feet in height above grade. He said that setback already has to be there so its not taking anyone else’s property and is just saying it has to be some sort of greenbelt and it has
to have a fence on the other side of that setback. He said in his opinion that is the best they have come up with so far. He said it also removes letter (d) where it says in all zoning
districts 65% of the designated setback area of the lot shall remain in a vegetative state. Mr. Wolff said wasn’t it discussed that this could be tailored to say it is site specific
with special review but that might be more burdensome on the property owner just applying for a variance to the CC Packet 11.18.2010Page 22 of 140
Submitted for approval 11/11/2010vwPage 17 of 26 way it is written. Mr. Lynn said that would be very burdensome. Mr. Wolff said the property owner would still have a right to apply for
a variance based on his property situation. Mr. Lynn said yes. Ms. Williams said when this first came up several property owners were told that the greenspace could be grass. She asked
if that would be prohibited. Mr. Lynn said in his interpretation it could be grass because it talks about vegetative landscape greenbelt and the first thing that comes to mind is grass.
Ms. Williams asked about a residential property that a commercial use backs up to that may be separated by a street. Mr. Hughes said the street sidewalk or other improvement is not permissible
as a buffer. Mr. Lynn said they would still need the ten feet. He said it states under letter (a) that such greenbelt should be planted with evergreens, flowering, deciduous or ornamental
trees of any combination on the same lot. The greenbelt shall be measured from the property line of the commercial property and in no instance will a street, sidewalk or other like improvement
be permissible as a buffer. He said even if there is a street separating a commercial property that buffer still has to be there. Mr. Wolff asked to add ―grass‖ before the word evergreens.
Mr. Lynn agreed. Mr. Garbett said this only applies to properties on hwy 80. In all other situations if you have residentially zoned property next to a commercially zoned property, the
commercial property would be required to have a buffer. He said basically he disagreed with this whole section. You have a commercially zoned property although someone has a house on
it and it’s adjacent to another commercial property; they are both commercial properties. The person who has a residence there is quite free to convert that to a commercial property.
If they want to protect themselves from the legally zoned commercial property the can put up their own buffer. Mr. Garbett suggested the solution is to rezone Laurel Ave. Mr. Hughes
said it wouldn’t be just Laurel Ave. because most of the south end has residential in it but it is zoned commercial. He said if someone tore down a house and put a commercial structure
there, the existing residence may want a buffer. Under the current ordinance it isn’t residentially zoned so they wouldn’t have to have a buffer. He said that is where he would foresee
the potential for a problem although the situation has been occurring mostly along 80. Ms. Williams said some of the people on Laurel have said their property was rezoned without proper
notification. She asked Mr. Hughes if that had been resolved. Mr. Garbett asked why we would require a buffer between two commercially zoned properties. Mayor Buelterman suggested applying
the ordinance according to the use of the property. Mr. Lynn said that is what this proposed ordinance will do. It will only require a buffer if it is a commercial use that is adjacent
to a residential use. If they are both commercial uses there would be no CC Packet 11.18.2010Page 23 of 140
Submitted for approval 11/11/2010vwPage 18 of 26 buffer required. Mr. Hughes said it will not affect anything but new construction. He said if you had two residences on the south end
adjacent to one another and one of the properties where sold and the owner put a commercial establishment there, that is where you would start to need the buffer. Ms. Williams said before
we have the second reading could we get information on the areas that have changed in zoning. She asked what if you bought your house in a residential zoning district and the zoning
was changed to commercial. She asked if we were looking at that situation. Mr. Lynn said he would look for that before the next meeting. Mayor Buelterman suggested holding off on this
in order to get the requested information and bring it back at the next meeting. Council agreed. d) 1st Reading Amendment to Section 66-183, same—Tax payment required Mr. Hughes explained
that this came up as a result of the change in the due date on tax payments on ad valorem taxes when the shift occurred to go to your birthday instead of everyone getting tags at the
same time. He said if you buy a vehicle somewhere around the time of your birthday you would not pay the ad valorem tax immediately. People who want a decal can’t produce proof that
they paid the ad valorem tax on the vehicle that year. He said this was meant to solve that problem by allowing people to get their decal. A Motion by Shirley Sessions to approve was
seconded by Paul Wolff. The vote was unanimous. Council, Officials and City Attorney Considerations & Comments Wanda Doyle Public Safety Committee Report Ms. Doyle said they had a really
good meeting today. She shared the crimestoppers sign that came as a result of a partnership between crimestoppers represented by Demery Bishop and the police department. She said they
have placed twenty signs around the community and feel this is a positive step. She said they appreciate all the work and effort that went in to getting that done. CC Packet 11.18.2010Page
24 of 140
Submitted for approval 11/11/2010vwPage 19 of 26 Ms. Doyle said they talked about the public safety building and agreed to move forward as soon as Tybee gets their SPLOST money that
is designated help with this. Ms. Doyle said they talked a lot about speeding fines and Interim Chief Bryson is going to look into some other municipalities to determine an average for
fines. Ms. Doyle said they discussed the Beach Bum Parade but their committee is having a hard time making a recommendation to council so they decided to put this on the agenda for November
18th. She said the biggest issue seems to be what day and what time the parade needs to be held. She said the staff is very verbal in their opinions and their input was very good. She
said this will be on the agenda for November 18th in order to allow council to help the committee determine what day would be best for the parade so that the Beach Bums can get their
special event permit application considered. Ms. Doyle said the bike friendly committee recommended signage for Jones Ave. to direct people to the bicycle path. She said they also referred
the rules of enforcement to bicyclist, to the bike friendly committee in order to keep people informed and educate. She said the police department is looking into more helmets like the
YMCA distributed. She said she appreciated all the staff that contributed their time in order to give the committee their input. Ms. Williams asked if state law will allow the new signs
to be attached to stop signs. Ms. Schleicher said she would check on that. She said DPW is planning to put the signs every other block on Jones in order to direct them over to Second
Ave. Ms. Williams suggested that if they are allowed to attach them to stop signs, they would be at all the cross streets which would encourage bicyclist to move over to Second Street.
She asked if Tybee has an ordinance requiring lights on bicycles at night. Ms. Doyle said rules apply but she doesn’t know about the lights. Ms. Schleicher said the City of Savannah
does but Tybee doesn’t. She said it is all about education and she is a certified trainer from the League of Bicycle and is planning to work with the police department to educate people
about fitting their bike helmets correctly and she conducts bicycle rodeos in Chatham County with the other trainers so she is hoping to bring them out to Tybee in order to conduct a
bike rodeo here. Ms. Sessions said the police department said they will be giving out bike helmets to kids without them on trick or treat street during Halloween. Paul Wolff CC Packet
11.18.2010Page 25 of 140
Submitted for approval 11/11/2010vwPage 20 of 26 Appointment of elected official to represent Tybee on the steering committee of the Georgia Wind Working Group. Mr. Wolff said he has
been on the Georgia Wind Working Group for about six years and they had a conference call earlier this week in which they made room for one elected official in the state on the steering
committee. It has been added to their by-laws and they asked that Tybee officially appoint an Elected Official to serve on the committee because we are the best resource for the state
for offshore. Mayor Buelterman asked if Mr. Wolff would like to serve. Mr. Wolff said he would love to serve on this committee. A Motion by Shirley Sessions to appoint Paul Wolff to
the Steering Committee was seconded by Frank Schuman. The vote was unanimous. Mr. Wolff invited everyone to a Town Hall Meeting here on December 2nd from 6:30 to 8:30. he said they will
have presentations by Rita Kilpatrick who is a wind specialist at Georgia Tech and co-authored Southern Winds which came out in 2007 and mapped all of the wind resources in the state.
The British Consulate in Atlanta is trying to fund having someone come over from England who was instrumental in putting together one of their offshore windfarms in order to give a presentation
on the pros and cons as well as the impact on people closest to them. Bubba Hughes Non Profit and Community Service Agreements. Mr. Hughes said this is in association with non profit
corporations that do things for the benefit of the city and receive funds from the city, in order to standardize the agreement to the extent that we can. So that when council and the
budget process decides what it is willing to appropriate for a group the motion as part of the budgeting process will approve the contract so they will not have to come back again later.
He said the form contains a blank for filling in whatever a particular group does for the city and for the amount. He said there are some groups that are not affiliated but are individuals
with with no legal standing like for example the Yeepies and Garden Club. He said they do things for the city and receive funds from the city so that is what the community service agreement
is for. A Motion by Kathryn Williams to approve was seconded by Paul Wolff. CC Packet 11.18.2010Page 26 of 140
Submitted for approval 11/11/2010vwPage 21 of 26 Ms. Williams said this had come about after several of them had taken a Municipal Law class and basically state law prohibits the government
from giving away money or services but we can have contracts. The reason for doing this is to insure we are in full compliance with state law and our non-profits are as well. She asked
if the non profits had been paid or were waiting. Ms. Schleicher said they are waiting. Ms. Williams said the budget was approved in July they do need to get this taken care of. The
vote was unanimous. Mr. Hughes said his understanding is this would authorize the City Manager to move forward with those approved funds for the particular non profits now that the contracts
are approved and the Mayor can sign the agreements that were already approved. Employee Drug Testing Program Mr. Hughes said everything that is highlighted on the draft is not necessarily
a change as opposed to being moved into a different place. He said they were trying to to bring the code up to date with what the law is as a result of court decisions and to make it
consistent with what the actual practice has been here at the city. He explained the changes and said the manager will make the decisions on those positions that are safety sensitive.
A Motion by Paul Wolff to approve with type o correction was seconded by Shirley Sessions. The vote was unanimous. Council conflicts Mr. Hughes said it is very important for it to appear
that anything that may have occurred is being addressed publicly so that folks are aware of it. He said we have had several meetings regarding the North Beach Grill that involved a conflict
situation and it has developed that conflicts are alleged with respect to Wanda. Wanda Doyle recused herself. Mr. Hughes said Wanda’s association with the family’s business and he is
saying that broadly because he doesn’t know the details of the ownership of the business and he has a conflict of interest. He said there have been some allegations because of some purchases
by the city CC Packet 11.18.2010Page 27 of 140
Submitted for approval 11/11/2010vwPage 22 of 26 of plants and landscape services over the period of a couple of years, that there has been some violation of a state code. He thinks
it is important that this is brought out in an open meeting so that nobody thinks anybody is trying to hide anything. He said once this became known the transactions that had or were
occurring had stopped. He said the last one was at the end of last year. He said because it stopped it is a little different than the situation with the grill which is going to be an
ongoing contractual relationship. He said the better practice is to avoid you or your family with interest in a business doing business with the city you either work for or are elected
to represent. He said there is one component of this and that is the statute located in title 16 of the Ga. Code that contains a prohibition against those transactions unless certain
exceptions are met including sealed competitive bids being used. He said some of these transactions may have been that way and ranged from plants for employee relatives funerals to pine
straw purchases. They totaled less than $7,000 over several years which brings him to the other exception to the prohibition. He said up until this year transactions which were less
than $200 per quarter were not prohibited even if they weren’t done by sealed bids. He said this year the legislature raised that to $800 per quarter. He said the other issue from an
ethical standpoint is whether this is a good idea or not a good idea. He said it isn’t a good idea simply because it creates problems where actually everything is innocently intended
and as a practical matter the city may save money on some or all of them. He said there is no way to know and he is not in a position to look and find out. His purpose in having this
on the agenda is to make sure everybody is on top of the facts and the records have been made available so that we can deal with it as you wish. Mayor Buelterman said he has seen postings
on facebook etc. about Kathryn and Wanda and he is convinced that if anything the two individuals involved or their families have been negatively affected by the fact that they have
relatives or are themselves on City Council. The allogations of people doing things wrong and corruption are ridiculous. He said it would be nice if the people making these postings
would come up and identify themselves. He said he is sorry but we are buying pine straw and it would be more expensive for us to buy it somewhere else. He said suspicions of there being
some big conspiracy at city hall are absurd and ridiculous. He said in the Doyle Landscaping situation and the North Beach Grill situation they are both being negatively impacted by
their relations or the fact that they are on city council themselves. He said he would love to hear from the people who are making these allegations anonymously on the internet. Ms.
Williams said the Mayor shouldn’t feel left out because CC Packet 11.18.2010Page 28 of 140
Submitted for approval 11/11/2010vwPage 23 of 26 they talk about him too. Mr. Hughes said the reality is sometimes officials hear so doggone much rules that it’s hard to absorb it all
and to realize all the potential traps that are out there. He said he has started working on a list of basic situations and a few big situations not to get in and one of them will be
not to get into business relationships with the city, not you or your family. Another one will involve open records and what you put in writing and making sure your campaign disclosures
are fully made and on time and making sure your mindful of the open meetings restrictions and that you are not having conference calls and those kinds of things. He said without thinking
about it you could easily end up in a violation over those kinds of situations. He said every now and then council and staff needs to revisit those as a refresher in order to avoid things
like that. Mr. Garbett said he is frequently contacted by people concerned about Wanda’s dealings and the perception would be that she has used her position for financial gain for her
daughters business. He said this may or may not be true but for many people perception is what we are dealing with. He said he thinks they should handle this exactly like they handled
Kathryn’s situation. We need to be transparent, straightforward and we need to treat everyone the same. Allegations should be handled exactly as the allegations against Kathryn were.
He said we should gather the agreed upon facts and ask Mr. McRae for his opinion and go from there. He said we need to do this for consistency and for Wanda’s sake and the city’s sake
because if we don’t handle this the same we are going to look like we are sweeping this under the rug. Mr. Wolff said it would obviously be the best for all concerned and Bubba cannot
offer his opinion because of a conflict.
He said one of the biggest criticisms in Kathryn’s situation was that they paid another lawyer so couldn’t we get an opinion from the State Ethics Commission Commission for free. He
said what he heard Mr. Hughes say was this was a violation of state law. Mr. Hughes said he did not say it was a violation of state law but that is what the charge has been. Mr. Wolff
said in the Ethics Classes he has taken he understood that no elected official or family member can do more than $200 a quarter in business transactions with the city the elected official
represents. He asked if that wasn’t what the state law said until they bumped it up to $800. Mr. Hughes said sort of but the state law Mr. Wolff is referring to is in title 16 and does
not address family members at all. He said the wording of a statute of that particular nature is critical and he is not sure even if Wanda had some personal involvement in the purchases
on one or more of these transactions that it would necessarily be a violation of that section. He doesn’t know and doesn’t want to find out and be placed in a position of rendering an
opinion. He said even if all of that occurred it doesn’t necessarily CC CC Packet 11.18.2010Page 29 of 140
Submitted for approval 11/11/2010vwPage 24 of 26 mean it’s a violation. He said jury’s have to make those decisions sometimes. Mr. Wolff said he is not implying there was dishonorable
intent on anyone’s part but it does seem to be a violation from what he understands of the State Ethics law and he would like to get an opinion preferably for free. He said he doesn’t
want to spend city money when he thinks the results will come back the same and show this was an honest mistake and that Wanda did not know that was the state law. He would like to see
something done to absolve the city and everyone else and prove this was an innocent mistake and do it publicly. Ms. Sessions asked if we paid Mr. McRae for his services. Mr. Hughes said
Mr. McRae never sent a bill but he doesn’t think he is on standby for our next inquiry. Mr. Hughes said he can explore sources on getting opinions on this. He said the city has mutual
aid agreements with other municipalities in the county and if the majority wishes that to happen he he can probably explore that and get back to council. He said that would be obtaining
an independent opinion without cost. He said because of the nature of this Wanda may want to get her own opinion and it could be shared with everyone and council would decide whether
you accepted it or not. He said again the difference between this and the Grill deal is this is over and the Grill is going to be ongoing for whatever term is left in the lease. Ms.
Sessions said she feels Kathryn and Wanda have been put in a bad position in part primarily because of not having enough or correct action from the city on not letting them know. She
said for example the North Beach Grill contract was negotiated years ago by the city and was very favorable to the other party and that is not Kathryn’s fault. She said in Wanda’s case
she is sure that she had no idea that there was any kind of legality about her family doing business with the city and no one brought that to her attention. She said fortunately Bubba
is taking action to to let them know about things that maybe they didn’t know in the past. She said neither of these women did anything to bring this upon them and its really unfortunate.
A Motion by Paul Wolff to ask Bubba Hughes to get an independent Attorney’s opinion a sap and at no cost to the city was seconded by Bill Garbett. The vote was Wolff, Garbett, Sessions,
Schuman and Williams in favor. Mr. Hughes said he would report back by the next meeting. Report on the status of Bed & Breakfast Mr. Hughes said this came as a result of the application
that came before council to expand or permit special use at the Savannah Beach CC Packet 11.18.2010Page 30 of 140
Submitted for approval 11/11/2010vwPage 25 of 26 Inn at 21 Officers Row. During the public hearings it came up that back in the original application to convert what was then one structure
with three apartments, in what was originally a single family home into a B&B; at the time that was approved it was approved for four units. He said the ordinance at the time permitted
up to five plus the owner’s quarters. By the time it came to you with the special event request it developed that there were a total of seven units and as he understood the twofold question
of council it was, how did that happen and does it violate anything. He said Jonathan indicated their review of the records failed to reveal any building permit. He doesn’t know what
changes were made in order to open up the other two units but he has learned a lot of things about all of this. He said some of the information is not readily available because of turnover
within the department, computers and paper records not being what you would hope. He said he is going to need additional time. He said he may have to follow up with Ms. Allen because
there is a letter between the two applications to the city where parking complaints were addressed over there and the best he can determine the parking plan that was approved, and its
hard not to confuse the issues because the available parking controls the number of units, and has not been applied over there but the places were designated. He said in 2007 there were
some complaints investigated by staff and Warren Millikan indicated that his recollection is there were citations made at not just this B&B but others about advertising more rental units
than they were authorized to have. He said the ordinance was amended in December of 2008 to permit up to seven so today a residential B&B that otherwise complies can have seven units
if its got adequate parking. He said Mr. Millikan believes there was at least one citation issued and there is one piece of correspondence relating to the parking situation. He asked
to have enough time to wrap it all up into one concise message. He said he believes since the ordinance was amended to allow seven units there is no violation other than possibly not
getting a building permit. He said it isn’t necessarily clear if they had to come back for another site plan approval because he believes an ordinance that is amended to allow additional
units may benefit existing B&B’s without having to come back assuming the parking is there. He said it wasn’t clear from the minutes and paperwork he was able to review where it was
like a conditional use permit. He said that is how B&B’s got started in residential areas. It was by a conditional use permit with actual conditions signed on like we did the conditional
zoning. He said that wasn’t the case here for site plan. Mr. Garbett asked if they should change the ordinance because it seems that if someone applies for a B&B for five units and they
submit a site plan that going to seven units is a significant change and he believes it would require a new CC Packet 11.18.2010Page 31 of 140
Submitted for approval 11/11/2010vwPage 26 of 26 site plan. Mr. Hughes said he doesn’t necessarily disagree with that and when they review article 5 they may need to address it. Revision
to ordinance on removal of members of Ethics Commission A Motion by Paul Wolff to approve as written was seconded by Bill Garbett. The vote was unanimous. Executive Session A Motion
by Paul Wolff to go into Executive Session to discuss Personnel and Litigation was seconded by Kathryn Williams. The vote was unanimous. A Motion by Paul Wolff to go back into Regular
Session was seconded by Kathryn Williams. The vote was unanimous. Adjournment A Motion by Paul Wolff to adjourn was seconded by Frank Schuman. The vote was unanimous. CC Packet 11.18.2010Page
32 of 140
CC Packet 11.18.2010Page 33 of 140
MONTGOMERY RALPH PARKS 1014 Jones 912-786-5516 (home) Tybee Island, Ga 912-308-1726 (cell) OBJECTIVE Warehouse and distribution position where leadership, innovation, and problem resolution
skills are required to ensure deliveries, inventory accuracy and profitability. QUALIFICATIONS SUMMARY Extensive and diverse material management experience in increasingly responsible
roles serving automotive industries in metal stamping, electronics, plastic injection molding, and aluminum fabrication. A proven record of achievements in each of the following critical
functions: CAREER KEYWORDS APICS Certification, JDEdwards, QS9001 Auditor, Kaizen Continuous Improvement, Kanban Implementation, Production Control, Inventory and Warehouse Management,
Domestic and International Purchasing and Logistics PROFESSIONAL EXPERIENCE American Second Harvest of Coastal Georgia 2010 Warehouse and Distribution Manager JCB Inc 2006 to 2008 Materials
Group Leader Coordination and management of all inbound import and domestic freight Supervision of twenty person material handling department Implementation of lean principles and practices
to help triple production volume Siegel-Robert, Inc., Newbern, TN 2002 to 2006 Materials Manager Hired to participate on startup team for tier one automotive exterior body parts plant.
Responsible for establishing systems for shipping, receiving, production control, crib, customer service and warehousing. Plant systems based on Kanban/pull techniques and RF bar coding.
Maintained 100% on time delivery while keeping fifty annual inventory turns Assisted in starting up fifteen products over first year of operation Hired and trained 25-member department.
ALCOA ALUMINUM (KAWNEER INDUSTRIES), Jonesboro, GA 2001-2002 Materials Manager Led 95-person materials department consisting of shipping/receiving, production control, crib, material
handling and inventory control in an aluminum extrusion and fabrication facility. Identified human resources issues and implemented required actions to achieve goals in all departments.
Introduced capacity loading measurements and inventory tracking tools. Completed mobile equipment safety audits. Intimately involved with return of profitability from loss position of
two million dollars Improved delivery on time performance from 72% to 98%. YAZAKI INTERNATIONAL (NACOM CORPORATION), Griffin, GA 1998-2000 Logistics Manager Managed 60-person department
in 150,000 square foot shipping/receiving/warehousing operation for automotive electronic components. Closed third party logistics agreement by in sourcing all domestic and international
shipping operations saving five million dollar per month expense. Improved inventory accuracy on $18 million dollar inventory to 95%. Installed RF based bar code scanning system linked
to JDEdwards operating system. Serviced 26 electronic assembly lines with components with 98% uptime. QS9000 certified plant with $160 million annual sales. CC Packet 11.18.2010Page
34 of 140
MONTGOMERY RALPH PARKS Page 2 PROFESSIONAL EXPERIENCE (CONT MAGNA INTERNATIONAL, (QWIK TOOL & MANUFACTURING), Lexington, KY 1996 -1998 Materials Manager Managed shipping, receiving,
production control, customer service and all purchasing activities for a 40,000 sq. ft. automotive stamping facility. Hired as materials specialist for turn around team and to expand
the existing business. Reduced materials department from sixteen employees to five. Improved delivery performance to Toyota from 10% on time to 99% on time. Reduced all inventory categories
by one third. QS9000 certification team member. MIDWAY PRODUCTS, (LAKEPARK INDUSTRIES OF OHIO), Greenwich, Ohio 1993 -1996 Materials Manager Managed, shipping, customer service, production
control and purchased material for a 100,000 sq. ft. automotive stamping facility supervising a staff of eight. Hired as material specialist on team for growth in plant shipments from
two million dollars per month to in excess of four million dollars per month through plant expansion and new product introduction. Maintained plant vendor performance rating with Ford
Motor at 98%. Selected as materials specialist for new plant start up team for thirty five million dollar transfer press facility in Findlay, Ohio. FEDERAL -MOGUL CORPORATION, Lititz,
PA 1981 -1993 Product Line Materials Manager (1989-1993) Materials specialist for automotive product line in new plant with annual sales of $36 million customer base that included GM,
Ford, and Chrysler. Interfaced with precision metal grinding, heat-treating, press operations, assembly, and custom packaging cells. Achieved 98% weekly JIT delivery performance to aftermarket
distribution through integration of existing MRP and MRP II systems with Kanban-based program. Improved production by 20% using cellular manufacturing methods, and instituted a unique
PC based production schedule to reduce WIP inventories by 80%. Facilitated a team concept program for new product review using reverse manufacturing principles. Scheduled three heavy-duty
bearing lines servicing Caterpillar, J.I. Case and John Deere. Master Scheduler -Automotive Throw out Bearings (1981 -1989) Transferred to plant from corporate to serve on MRP installation
team EDUCATION/TRAINING Oakland University, Rochester, Mich. B.S. Accounting, 1981 Course Grader/Research Assistant for Accounting department Student co-op with Burroughs Corporation
(now Unisys). Worked for three semesters in Contract Negotiations for mainframe computer sales. APICS Certification -1982 QS9000 Lead Auditor Certification -1999 SPECIAL PROJECTS MANAGEMENT
EXPERIENCE Project team leader for design and installation of shipping warehouse and docks for $14 million dollar per month electronic components factory. (1999) Kaizen activities focused
on Kanban and visual inventory systems. (1999 -2000) Member of project team with Toyota Supplier Development for six month Kanban implementation. Project was aimed at improving delivery
performance and inventory levels (1998-1999) CC Packet 11.18.2010Page 35 of 140
file:///U|/Council%20Folder/2010/November/20101118%20CC%20Packet/Neca%20Blair%20Stoller%20REsume%2011.18.10.txt From: Cullen Chambers [tybeelh@bellsouth.net] Sent: Monday, November 15,
2010 11:04 AM To: Vivian Woods Subject: Fw: Tybee Island Historic PreservationAdvisory Commission Vivian please add Neca's info as well. Thanks Cullen -----Forwarded Message ----From:
fredstoller <fredstoller@bellsouth.net> To: Cullen Chambers <tybeelh@bellsouth.net> Sent: Mon, October 25, 2010 1:49:47 PM Subject: RE: Tybee Island Historic PreservationAdvisory Commission
Personal Neca Blair Stoller 1409 Miller Ave. Tybee Island , Ga. 31328 912 786-5401 fredstoller@bellsouth.net Education Graduated -University of Georgia , Athens , Ga. 1963 B. A. Economics
Academic Honors Alpha Lambda Delta Freshman Award Phi Kappa Phi Key Historical Background Marion County Ga. -Planning Co-Commissioner Tybee/Savannah -Volunteer at Ft. Pulaski and Tybee
Lighthouse. Member -Daughters of American Revolution Daughters of Confederacy Historical ties to Savannah and Tybee Mr. and Mrs. James O. Blair, my paternal grandparents, had Blair Motel
on Butler and Ninth On Tybee in late 1930’s and 1940’s. My father, James O. Blair Jr, is listed on the old World War II monument at Memorial Park (by City Hall). Both my grandfather,
Daniel Flood, and my great-grandfather, Thomas Flood, were in Savannah Irish Jasper Greens. Daniel Flood, my grandfather, was in Spanish American War and is said to be model for statue
at Forsyth Park . Thomas Flood, my great-grandfather, was in War Between the States and captured at Kennesaw , Ga. He also was head keeper at Cockspur Lighthouse in file:///U|/Council%20Folder/2010/N
ovember/20101118%2...acket/Neca%20Blair%20Stoller%20REsume%2011.18.10.txt (1 of 2)11/17/2010 1:06:19 PM CC Packet 11.18.2010Page 36 of 140
file:///U|/Council%20Folder/2010/November/20101118%20CC%20Packet/Neca%20Blair%20Stoller%20REsume%2011.18.10.txt 1858. My great-great grandfather, William Lamon, was in Chatham Artillery
during War Between the States and served at Fort McAllister and Battle of Olustee, Fla. His son was a licensed marine engineer out of Savannah for many years. He named my grandmother
after famous racing schooner “The Neca.” Her races were documented in Savannah Morning News 1880’s. From: Cullen Chambers [mailto:tybeelh@bellsouth.net] Sent: Monday, October 25, 2010
12:03 PM To: fredstoller@bellsouth.net Subject: Tybee Island Historic PreservationAdvisory Commission Neca ,thanks so much for considering serving on our new HPAC. If you could snerd
a brief resume to me I will submit it to City Council. Also is there a day of the week and time that you would be best able to attend our monthly meetings? Thanks again. Cullen file:///U|/Council%20F
older/2010/November/20101118%2...acket/Neca%20Blair%20Stoller%20REsume%2011.18.10.txt (2 of 2)11/17/2010 1:06:19 PM CC Packet 11.18.2010Page 37 of 140
CC Packet 11.18.2010Page 38 of 140
CC Packet 11.18.2010Page 39 of 140
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F912r20o14m500 MAYOR JasonBuelterman CITYCOUNCIL ShirleySessionsMayorProTem WandaDDoyle BillGarbett FrankSchumanSr KathrynWilliams PaulWolff CITYOFTYBEEISLAND CityCouncilAgendaItemRequest
AgendaItemRequestsmustbesubmittedtotheClerkofCouncilbynoononWednesdayaweekpriorto thescheduledCouncilmeetingIfthisformisreceivedafterthedeadlinetheitemwillbelistedonthe nextscheduledagendaTherensathr
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totheITdepartmmerniatCHTlyyHallatleast 48hourspriortothemeeting Requestwillbepostponedifnecessaryinformationisnotprovided Submittedby PhoneEmail 941541 Comments 212020101140 Wi DategiventoClerkofCoun
cil POBox2749 403ButlerAvermateTybeeIslam GaonMM3202749 8667864573 IFAX0667865737 wcwwioeoftyRbe 387P002 CITYMANAGER DianeSchleicher CLERKOFCOUNCIL VivianOWoods CITYATTORNEY EdwardMHughes
Certified 7Cityof 14Ethicsa CC Packet 11.18.2010Page 41 of 140
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher
CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
Water/Sewer Quarterly Report for July, August, September 11/8/2010 Water Wells are all running fine. Sewer Lift Stations are all running in good order, we had to replace a 50 hp. Flygt
pump at Station # 6 which is on Jones and Hwy 80 pump was completely wore out the cost was way over 50% of the cost of a new one. Our 20 hp. Flygt Pump has come in for Sewer Station
# 8 should be installed this week. We had a sewer rat chewed through the electrical cable of the level sensor at sta. # 6, so had to replace with new sensor because it cannot be spliced
inside the wet well. We had to replace 2-6 inch Check Valves at Sewer Sta. # 9 at $ 3,000.00 cost, which is part of normal preventive maintenance. Water Pollution Control Plant is all
back on line, we had # 2 Aerators gear box tear up due to a factory defect it has been replaced at their cost not ours. We had to take the new Grit King off line, and clean a buildup
of sand out of it due to operator error. It is back in service. We have a new 14 hp. Flygt pump for our Effluent, which are our main pumps of the plant. It will be delivered in January
so we can get the other two that we have rebuilt. We have to keep two pumps in service at all times. The AMR system, We are still replacing water meters, FireFlys and putting in Solar
Powered Enhanced Repeaters to upgrade the AMR System 3 people five days a week. Every Week This does not fall under the last Quarter. The water main break that we had early Sunday morning
was due to cold weather and a 6 inch ductile iron pipe that is 75 or more years old, it had a 4 ½ foot split in the pipe, which was located right in the middle of both lanes in the curve.
We replaced the split pipe and got the water back on 8 hours later. But the water damage to the road caused a large cavity under the payment of the curve, so with talking to GDOT and
our engineers we decided to reroute the water line and put it in the southbound parking lane. We are going to go back to where the new 8” valve is and lay an 8” pipe around the curve
in the parking lane and put a 8” valve and an 8” tee in and tie the 8” into the 6” line that feeds done to Campbell Ave. under Hwy 80. If we leave it like it is we will be putting a
bandage on a 75 year old line that will break again. The pavement cost is going to be costly. We do not want to pay twice. If the Mayor or Council Members would like more information
about the emergency project please contact me George Reese at 596-3654 Thank You. Water/Sewer Manager George Reese CC Packet 11.18.2010Page 42 of 140
DPW Quarterly Report October 1, 2010 Page 1 of 6 DPW Quarter 1, FY 2011 Projects 1) Tybrisa Drainage Man Hrs Equipment Materials Labor Total 704 $8,600 $13,620.08 $17,600 $39,820.08
2) Thrushwood Drainage Man Hrs Equipment Materials Labor Total 200 $3,000 $556 $5,000 $8,556 3) Teen Center Ramp and Gutters Man Hrs Equipment Materials Labor Total 160 $1,200 $1,200.55
$4,000 $6,400.55 4) 1209 Miller Catch Basin Repair Man Hrs Equipment Materials Labor Total 96 $800 $1,260 $2,400 $4,460 5) Miller & Solomon Catch Basin Man Hrs Equipment Materials Labor
Total 96 $1,800 $673 $2,400 $4,873 6) YMCA Breezeway Man Hrs Materials Labor Total 264 $1,833.29 $6,600 $8,433.29 CC Packet 11.18.2010Page 43 of 140
DPW Quarterly Report October 1, 2010 Page 2 of 6 Maintenance Storm Drainage/Catch Basins Man Hrs Equipment Labor Total 520 $6,000 $13,000 $19,000 Clean, Restock, and Maintaining Facilities,
Restrooms, and Parks Man Hrs Equipment Materials Labor Total 1434 $960 $5808 $35,850 $42,618 Cutting grass, Ditches, Trimming and Landscaping Man Hrs Equipment Labor Total 1946 $33,984
$48,640 $82,624 Cleaning up Street Trash and Barrels (including street sweeper) Man Hrs Equipment Labor Total 1008 $33,750 $25,200 $58,950 Cleaning up Beaches and Trash Man Hrs Equipment
Labor Total 1080 $20,250 $27,000 $47,250 Fixing, Replacing, and Installing New Signs Man Hrs Materials Labor Total 40 $1,214.60 $1,000 $2,214.60 Island-wide Road Repair & Maintenance
Man Hrs Equipment Labor Total 144 $3,060 $3600 $6,660 CC Packet 11.18.2010Page 44 of 140
DPW Quarterly Report October 1, 2010 Page 3 of 6 Maintaining Beaches (Swings, Mobi-Mats, and Crossovers) Man Hrs Equipment Materials Labor Total 205 $300 $278.54 $5,125 $5,703.54 Building
Maintenance -City Hall Man Hrs Materials Labor Total 53 $462.66 $1,325 $1,787.66 -Police Department Man Hrs Materials Labor Total 104 $66.37 $2,600 $2,666.37 -Old School & YMCA Man Hrs
Materials Labor Total 102 $371.27 $2,550 $2,921.27 Changes to Parking Layout Man Hrs Materials Labor Total 118 $3,017.54 $2,950 $5,967.54 Holidays & Festivals Independence Day -Clean
Up Man Hrs Equipment Labor Total 57 $675 $1,425 $2,100 Labor Day – Clean Up CC Packet 11.18.2010Page 45 of 140
DPW Quarterly Report October 1, 2010 Page 4 of 6 Man Hrs Equipment Labor Total 28 $350 $700 $1,050 Work Orders DPW, Building Maintenance and Parks & Rec. have completed 116 Work Orders
for the following departments this quarter: YMCA -9 Campground -10 Police Dept. -13 M.S.C. -11 Fire Department -16 DPW -16 Fleet -0 Parking Services -4 Facilities, Parks, and Restrooms
-13 City Hall & Resident Requests and Observations -23 TEMA -1 Water/Sewer -0 Fleet Department The Fleet Department has completed 163 Service and Repair Orders for the following departments
this quarter: CC Packet 11.18.2010Page 46 of 140
DPW Quarterly Report October 1, 2010 Page 5 of 6 Campground -0 City Hall -0 DPW -103 Parts: $15,546.16 Labor: $3,850.00 Fire Department -16 Parts: $4,223.25 Labor: $950.00 Parking -8
Parts: $683.98 Labor: $312.50 Police Dept. -26 Parts: $5,044.26 Labor: $1,312.50 Water/Sewer -10 Parts: $1,265.29 Labor: 6,712.50 Vehicles for Auction -0 Totals: Parts: $26,762.94 Labor:
$13,137.50 Total: $39,900.44 Total time spent on research, ordering parts, inventory, paperwork and filing, and cleaning the shop: 498.5 man hours Cost in labor: $12,462.50 Purchasing
246 Purchase Orders have been made this quarter amounting to $142,957.92 Major Purchases -16th St. Drainage Project – Ferguson Enterprises $11,110.64 -Purchased 8 new weed-eaters and
2 blowers from The Lawnmower Store $4,059.58 -New Landscape Truck from Advance Truck Center $49,323.00 -2 New and 1 Repaired A/C Units from The Weather Doctors $16,386.20 Completed Training:
CC Packet 11.18.2010Page 47 of 140
DPW Quarterly Report October 1, 2010 Page 6 of 6 One Employee is currently enrolled in Schools or Colleges outside of work – Jackie Cary CC Packet 11.18.2010Page 48 of 140
No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue Beach 283 7 ,075.00 100 2 ,500.00 129 3 ,225.00 115 2,875.00 344 8,600.00 Guard House 80 1 6,991.00 14 2 ,400.00
24 9 ,650.00 21 9,075.00 59 21,125.00 Mem'l Park Pavilion 105 3 ,615.00 10 4 65.00 28 2 ,070.00 30 2,895.00 68 5,430.00 Cafeteria 291 4 ,600.00 35 1 ,400.00 25 1 ,250.00 28 1,900.00
88 4,550.00 Gym 114 2 ,400.00 53 1 50.00 6 2 75.00 7 300.00 66 725.00 Jaycee Park 221 5 05.00 12 2 40.00 72 4 25.00 12 90.00 96 755.00 Room 6 271 2 25.00 85 0.00 86 0.00 59 0.00 230
0.00 Held Deposit Refunds 2 ,790.00 5 5.00 3 55.00 300.00 0 710.00 TOTAL: 1,365 $38,201.00 309 $7,210.00 370 $17,250.00 272 $17,435.00 0 0 951 $41,895.00 Lost Revenue* 22 ($2,187.50)
7 $2,050.00 5 $550.00 3 $225.00 * Lost revenue from facility rentals that were not charged SUMMARY OF QUARTERLY REPORT /JULY -SEPTEMBER 2010 Overall, our revenue increased by $4150 in
the 3rd quarter of 2010 compared to the 3rd quarter of 2009. With one more quarter remaining for 2010, our our total revenue is already up by $3694 compared to the total revenue for
2009. Respectfully submitted by Karen Reese on 11-5-10 Totals 2010 Community Facility Total 2009 1Q 2010 2Q 2010 3Q 2010 4Q 2010 CC Packet 11.18.2010Page 49 of 140
November 18, 2010 Quarterly Report for July, August and September Tybee Island Police Department To: City Manager, Mayor, Members of Council and Clerk of Council From: Interim Police
Chief/Major Robert J. Bryson 1. Please accept the following report summarizing the activities of the Tybee Island Police Department for JULY, AUGUST and SEPTEMBER 2010 2. Personnel -TIPD
ended the quarter with Administration 1 Interim /Chief of Police Patrol 12 2Lieutenant, 1 Corporal, 9 Officers Investigators 3 SGTS-1 assigned to CNT Beach Patrol 1 1 p/t Communications
5 1 pt-Sergeant, 4 Dispatchers Records/Court 3 Civilians Jailer 1 Civilian Animal Control 1 Animal Control Officer Total Calls for Service: The Tybee Island Police Department responded
to a total of 2,311 calls for service. These calls were handled either by the officers using their abilities to handle a crisis, make a report or to effect and arrest. CC Packet 11.18.2010Page
50 of 140
Misdemeanor Arrests: There were a total of 104 people arrested on 259 Misdemeanor charges. These are for charges that result in less than a $1000 fine and 12 months in Jail. Felony Arrests:
There were a total of 24 people arrested on 82 Felony charges. These cases get bound up to Superior Court for an indictment before the Grand Jury. Total Citations: 967 Citations were
issued during this quarter. The total amount due in Fines from the citations is $211,747.65. The tracking of warnings is not included because we do not issue written warnings. The citations
are very expensive to purchase and a verbal warning can serve the purpose. The officers are instructed to write the citations and let the judge decide on guilt or innocence. In regards
to Inappropriate Language in a Public place; O.C.G.A. § 16-11-39 prohibits disorderly conduct, defined as acting violently so as to place another in reasonable fear for his safety or
so as to endanger another's property, to use "fighting words" without provocation, or to use obscene language in the presence of a child. While this offense is a misdemeanor, violations
of these provisions are
quite serious and involve violence or the potential of violence. Since this crime is a misdemeanor, a Police Officer must be present when the act occurs. If the victim of the “Bad Language”
would like to make a formal Police report, we can set up a pre-warrant hearing and allow the judge to sign a warrant. Assigning several Full Time officers to the area is an option with
curbing this behavior. The amount of Bars, tattoo shop and a laxed approach to consuming alcohol in public also contributes to this behavior. We have a Foot Patrol that walks in the
South end District. The hours are 3:00pm to 7: pm, Friday-Sunday. These two Officers then get on Bicycles and finish the shift 7:00pm-3:00am. They have been doing a good job in this
capacity. We stopped the walking Patrols shortly after Labor Day. They will be activated in the spring as needed. Special Events: The 4th of July and Labor Day Activities were safe and
successful for the public and law enforcement. There are no major incidents to report. The owners of Tybee Times and The Rock House have hired off duty security as needed. It has proven
to be very helpful in clearing the bars out at their closing times. Assignments: During the past 9 years I have been assigned as the Criminal Investigator. There has always been a need
for 2 detectives. I removed the Sgt. From dispatch and added her to the detective’s office. She is able to add her expertise in dispatch as the need arises but her strength and commitment
will be better utilized as an Investigator. The fill in dispatcher will be our Animal Control Officer. He is a certified dispatcher and is has made an immediate impact. Training: The
Tybee Island Police Department has received 238 hours of POST recognized Training in regards to Law Enforcement and the Mentally Impaired. CC Packet 11.18.2010Page 51 of 140
The first training session occurred on 06/14/2010 at the Police Department. This training was attended by all of the members of the Department to include the City Manager. The Instructor
was Jennifer McGee. She is with The Matthew Reardon Center, outreach program. The training is a standard part of their outreach program. This training was helpful to the officers in
understanding that there is a broad spectrum of Autism and it is all very serious. The Instructor is a parent of Autistic Children and gave us firsthand accounts of her experiences as
a mother. The training is indicated on the POST training form C-12 and is reflected on the agencies database. The second Training session was attended by 5 members of the Police Department.
This was a 40 hour course in Crisis Intervention. This training occurred during the week of 9/13/2010-9/17/2010. This is a highly successful program put on by The Savannah Chatham Metro
PD in conjunction with the State of Georgia. The officers were involved in Role Play and other real life scenarios that tested their abilities to deal with the mentally impaired in Crisis.
We have already used the skills gained through the training to locate a highly intoxicated, mentally challenged subject, which had escaped from a group home setting. The officers said
that they gained valuable tools for dealing with Autistic subjects. Savannah Chatham PD has let The Tybee Island PD use their SOP as a model for our own, in dealing with Mental Illness.
Our current overall SOP is being re-written and a copy of the policy intended for our usage in enclosed in the attached documents. The third Training session was on 10/06/2010 at the
Matthew Reardon Center. The training was aimed towards Law Enforcement in dealing with subjects who have Autism and Aspergers Syndrome. It discussed how to de-escalate a situation. The
broad spectrum of Autistic Disorders is dramatically increasing and it is estimated to affect one in every 110 children nationwide. The Tybee Island Police Department will continue to
train train in all aspects of Law Enforcement and retain a special emphasis on Autistic people. We will seek all available training opportunities and make our department an example of
how to interact with the Mentally Impaired. We are actively seeking training opportunities and hosting training for other agencies. We seek to exemplify professionalism. CC Packet 11.18.2010Page
52 of 140
CC Packet 11.18.2010Page 53 of 140
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CC Packet 11.18.2010Page 55 of 140
River’s End Campground & RV Park Quarterly Report to City Council Quarter #1: FY 2011 -July 2010 – September 2010 November 18, 2010 Administration Monthly Rates offered from October
12 – March 12 with snowbird and seasonal rate options Go Camping America website: Further facilitation of Occupancy & Origin Reports for strategic marketing to target states Completed
Annual Welcome Letters to each Good Sam’s Chapter President & State Director in the Southeast ( States Included: GA, FL, SC, NC, TN, AL, MS, LA) Revised and trained all staff on emergency
policies & procedures in conjunction with City staff Revisions of Group Hosting Guidelines with an emphasis on Facility Rentals/Amenity Packages Completed import/export SOPs for direct
mktg to returning campers from years past during identified periods of the year (e.g. Thanksgiving, Christmas, 3 day weekends, etc.) Disseminate rack cards & logistic coordination w/in
State of GA/local CVB Operations Completed & Closed YMCA Aquatic Programming for 2010-Thanks for another great year! Further revised seasonal organizational mgmt structure based on demand
& resources Completed project timelines and overhead for Operations staff through end of calendar year Park retained it’s 2008 Trailer Life/Good Sam rating for 2009 & 2010 with directives/feedback
for 2011 Programs/Events Campground Celebration – November 19-Campground Pavilion – 6:30PM Campground Christmas – December 10 – 6:30PM River’s End Campground & RV Facebook Programming
Updates Fall/Winter Evening Schedule: o Monday – Game Night o Tuesday – Wii in the Pavilion o Wednesday – Computer Classes o Thursday – Art Classes o Friday – ‘Kids’ Movie Night in Pavilion
o Saturday -Movie Night in Pavilion – (Classic or New Release) Next Quarter Jet Pay Contract Implementation Expand competency of administrative positions within Digital Rez software
in re: Jet Pay Update & revise Campground SOPs for Staff Handbook /Training purposes Retrofit Bath House Implement Seasonal Project List Assess budget and implement Re-organize Operations
Division strengthening year-round operations in conjunction with work management system (WMS) to be utilized within the Operations Division by staff, as well as PT/Seasonal employees
and volunteers CC Packet 11.18.2010Page 56 of 140
CC Packet 11.18.2010Page 57 of 140
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from HR (July -September 2010)
Advertised for open positions in DPW, mailed 50 regret letters for employment. Attended LGRM training class on Personnel Management and Background Checks Workshop. Audited the I-9 forms
for correctness. Established files for terminated employees and set up destroy dates for those documents – such as 2011, 2012, 2013, etc. Re-submitted on-line the Retirement Census of
all active employees to GMA due to the change in the budget year. Sent out letter to those employees who do not currently have a beneficiary named on their pension form. Implemented
Employee of the Quarter – 1st Quarter: John Dowell; 2nd Quarter: Sandy Herring. Held a Workers’ Compensation Training for those that were appointed to handle the injuries, first reports
and the reporting of the first report for their Department – Angie Anderson, Police; April Moore, Fire; Woody Hemphill, Campground; Jackie Cary, DPW; George Reese, Water/Sewer. Set up
an excel sheet showing the number of Workers’ Comp injuries for the year in each dept for treated and non-treated injuries. 11 untreated injuries – 9 occurring during this time period;
10 treated injuries – 5 occurring during this time period. Processed 4 new hires – 3 Full time and 1 Part time, 41 Terminations and 2 retirements Began working on food and door prized
for the Employee Picnic. Currently working on Harassment Policy and Social Networking Policy CC Packet 11.18.2010Page 58 of 140
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from FINANCE/UTILITY BILLING (July
-September 2010) Audit completed and Audit Report Issued Scanned audit documents and contracts Rolled over New Year. Input current year budget. Reconciliation of all bank accounts ,
Balance sheet accounts & Revenue & Expense accounts. Working with SunTrust on Purchasing Card setup and training. 860 Account Payable invoices processed and checks written 907 payroll
checks processed The Finance Dept staff is finishing up their Certified Financial Officer training. Issued 1260 decals, inputting owner info. Counted and deposited $286,322 in bills
and coins Attended a Supervisor’s training session in Dublin, Ga. Phone calls Record management Collected: Posted 7831 Utility Bill Payments totaling over $708,000. Posted 3812 citation
payments of $114,729 Sold 402 parking decals @$100each and issued 858 to residents. Collected over $1 million in hotel/motel, beverage and alcohol taxes ($1,077,748.00) Utility Billing:
9181 Water/Sewer/Garbage bills sent, 338,274,000 gallons of water used, $811,639.08 billed. Made adjustments to over 1030 accounts during the time that DataMatic was here and the meter
and fire fly changes were made. DataMatic was here to do manual reads and check on progress of the meter & Firefly issues. 46 New Service Water Accounts Rolled over rate increase into
billing system CC Packet 11.18.2010Page 59 of 140
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from IT (July – September 2010)
4 Radius VHF 16 Channel Handhelds Lexis Nexis Accurint Govt – Finance Lexis Nexis Accurint LE Plus – TIPD GCIC LEMS – Parking(in process) Suntrust ACH setup –Finance Suntrust OTM setup
– Finance Managed Printer Services initiated – all depts./agents/web portal Registered www.cityoftybee.org for 20 more years! Facilitated Auditors remote file access/work space South
Beach camera repair (fire/power surge) Fire Station classroom a/v installation Wifi installation-City Hall, Gym, YMCA, Cafeteria, TIFD Office moves, wiring – TIPD, CLERK Set up phone
CH extension to xfer to TIPD Admin Installed TIFD badging System on stand-alone workstation New printers – TIPD, Water, DPW, TIPD(rcpt printer) Assisted TIPD w/Traffic Counter access
& new software installation Ongoing: o Marquee o Channel 7 o Web Social media o Facebook up to 1179 fans/likes (from 979) o Twitter up to 389 (from 311) o Marella now posting Animal
Control info to Lost and Found forums, with pictures! Found: 5 in q1; 15 in q4 Lost: 8 in q1; 5 in q4 Other forums unused o E911/Everbridge enrollment:: 2111 (up from 2041); opt-in:
112 (was 96) o Online billpay enrollment: 551 (didn’t report last quarter) Helping people enroll when they call for assistance Encouraging them to register for ACH instead! Current
ACH enrollment: 296 o Added police citation payments to the web o Converted all committee pages to new (cost-saving!) format with Sophicity Ongoing Leadership Tybee support, including
one, two-part class on Ethics, and Effective Listening Monitoring battery regulator fix for Parking kiosks o initial results don’t look good for regulator fixing shortened battery lifetimes
o Will continue to look for solution CC Packet 11.18.2010Page 60 of 140
Monthly utility newsletters Transferred tybeefortheholidays.com to WordPress and helped Chantel get started River’s End – major upgrade to RVTripSetter o JetPay contract was approved
for signing o Two registers, two card scanners (under $1k) will allow POS integration and full online reservation capability, which should improve customer sat, speed of reservations,
cash flow, staff efficiency, etc. Laserfiche o Converted Clerk to using Laserfiche for Council Packets o Have started installs in Finance – contracts being put in Laserfiche o Have started
installs in Zoning Utility billing newsletters Three press releases during Q1 Got Employee of the Quarter running with Janice Various graphic arts projects for exhibits, Campground and
other public relations purposes Looming expenditures: o TCD/IP is no longer a supported product – replacement product is called Nexus or UltraNexus, with a price tag ranging between
$8-10k, depending on features and trade-in of old TCD/IP in timely manner. If TCD/IP breaks, repair repair will be problematic We repaired the Carousel this year, but this is an obsolete
product as well. Nexus products will replace TCD/IP *and* carousel *plus* provide potential support for streaming back-end on the net, as Nexus is all-digital Per Google Analytics
for July 1 thru September 30: 60,000 visits to cityoftybee.org, about 20,000 of those by repeat visitors 23% of all visits were to Campground pages 5% were people looking for jobs Visits
by local population; half of all visits are from GA; half of those are below: 1. Savannah 8,654 2. Atlanta 5,219 3. Chatham Co. 2,475 4. Tybee Island 1,048 About 4000 visitors have hit
the site more than 10 times, ie are likely frequent island visitors or residents Half of all visitors come from a Google search. One-eighth come directly to cityoftybee.org. 4% referred
by tybeeisland.com Trends – visits to the web peak in last half of May, bottom out in December, and immediately start the climb to May again CC Packet 11.18.2010Page 61 of 140
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from PARKING (July – September
2010) Total number of tickets written-10,594 Expired Time-2,601 Fire Hydrant-12 No Readable Receipt-674 No Receipt-6,351 Parking Against Traffic-433 Parking In Handicap Space-11 Prohibited
Parking-512 July-4,950 Expired Time-1,185 Fire Hydrant-7 No Readable Receipt-362 No Receipt-2,895 Parking Against Traffic-196 Parking In Handicap Space-7 Prohibited Parking-298 August-2,936
Expired Time-755 Fire Hydrant-2 No Readable Receipt-166 No Receipt-1,768 Parking Against Traffic-142 Parking In Handicap Space-1 Prohibited Parking-102 September-2,708 Expired Time-661
Fire Hydrant-3 No Readable Receipt-146 No Receipt-1,688 Parking Against Traffic-95 Parking In Handicap Space-3 Prohibited Parking-112 CC Packet 11.18.2010Page 62 of 140
Pay and Display Revenue $656,900 July-$323,339.85 Cash-$103,802.50 Credit-$219,537.35 August-$181,211.90 Cash-$62,008 Credit-$119,203 September-$152, 350 Cash-$52,063 Credit-$100,287
Single Space Meters $55,560.00 Quarterly notes Jennifer Wittendorf joined parking staff as a full time supervisor. Adjustments were made to accommodate overflow crowds on the 4th of
July and subsequent weekends. Normal maintenance was performed on meters and equipment. Parking staff performed professionally despite difficult conditions. During the winter season,
we plan to initiate an all out effort to collect unpaid parking fines, repair meters and restripe streets. CC Packet 11.18.2010Page 63 of 140
Community Development Department 1st Quarter FY 2010 July 1, 2010-September 30, 2010 CC Packet 11.18.2010Page 64 of 140
ECONOMIC RESTRUCTURING: -Monthly Economic Restructuring Committee meetings -Began gathering participation for Locals Appreciation Card and setting criteria with committee -Prepared &
had published a Survey to use for Economic Development information -Meetings with various prospective businesses -Monthly DCA Economic Reporting -Updated Business Listing and posted
online -Track Commercial vacancies -Meetings with Ed Lindsey & TITC re: Market Study: Tier 2: prepared documentation for lodging Tybee Island Better Hometown Program: Fiscal 1st Quarter
2010 Report, July -September DESIGN: -Monthly Design Committee meetings -Prepared Memorial Bench Plaque donation program information -Met with Coastal Regional Commission re: parking
plan -Community H. P. meeting with GaDNR Historic Preservation Division -Parking Committee meetings & minutes -Meetings with CRC re: Coach from Sav’h to Tybee -Worked with DPW & volunteer
for Info Kiosk Design and installment -Meetings regarding Carbo House Preservation Plan & revitalization PROMOTIONS: -Monthly Promotions Committee meetings -Tybee for the Holidays planning:
website development; gathering information re: events, specials; Lights on for Tybee and Holiday Celebration Parade preparation -Third Thursdays on Tybee: wrote press releases for July
& September; pre meetings with performers; advertised event -Special Event Application requests: meetings with applicants, processed paperwork, attended various meetings with Health
Department and organizations ORGAINZATION -Monthly Board of Directors meetings -Launched Tybee Island Information Providers volunteer program: outreach for Volunteers; prepared information
for Volunteers; coordinated Volunteer shifts for 6 weekends -Tybee Island Tourism Council regular and advertising meetings -Regular Merchant meetings & meetings with property owners
-Monthly articles in Tybee Times & Breeze -Georgia Downtown Conference OTHER: -Volleyball Court support gathering; DNR Shore Protection Permit meeting -Wrote and applied for a “Bikes
Belong” Grant for 1st Street @2nd -Wrote and submitted a Keep Georgia Beautiful Awards nomination to Department of Community Affairs -Green Team for a Sustainable GA meetings & recycling
weigh ins CC Packet 11.18.2010Page 65 of 140
Zoning Staff Activities • Presented proposed Volleyball Court Project to GA DNR (August 2010) • Continued to revise Article 3 of the Land Development Code and presented to Planning Commission
and received approval recommendation • Completed revisions to Article 9 of the Land Development Code • Processed Article 5 and presented to Planning Commission • Worked with the MPC
on revisions to the Stormwater Ordinance. Due in early 2011. • Participated in the exercises for Hurricane “Gilligan” • Awarded bids, initiated contract, and created SOW for the GEFA
EECBG Project • Completed Waterfirst renewal process • Attended “Initial Permitting through Project Close-Out Procedures Training” • Attended “Ordinance Updates and Development Procedures
Training” • Attended GAZA conference in St. Simons, July 22-23. • Attended GPA conference in Valdosta, 9/29-10/1. • Worked with TybeeFest to assist with preparations for 2010 Pirate
Fest. • Assisted in preparation of Historic Butler Ave. Pedestrian Project public meeting 9/7/10 • Attended HWY 80 Challenges meetings at City Hall CC Packet 11.18.2010Page 66 of 140
Planning Commission Petition Summary Petition Processed Revenue Site Plans 1 $250 Variances 5 $725.00 Special Review ----Text Amendments 4 --Admin. Variances 1 $500.00 Admin. Subdivision
1 $125.00 Final Plat ----TOTAL 12 $ CC1 Pa,ck6et 101.18.02010.Pa0ge 607 of 140
Accounts Receivable Processed Revenue Total * 1 $525.00 *Engineering Review Fees CC Packet 11.18.2010Page 68 of 140
Summary of Revenues Building Permits 6/1/10-9/30/10 Building Permits # Revenue 1st Quarter FY11 142 $22,312.00 TOTAL 142 $22,312.00 * Includes all re-inspection fees, engineering fees,
added value to permit, etc. CC Packet 11.18.2010Page 69 of 140
Business Licensing 06/1/10-9/30/10 Business Licenses # Revenue 1st Quarter FY10 82 $7,580.00 TOTAL 82 $7,580.00 CC Packet 11.18.2010Page 70 of 140
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SI ILYNAWKIVALSTOIIIMIIMI Joo fo4viW L77 Sa QgvloLOt 0 76745G 75z 1otb U e 4 CC Packet 11.18.2010Page 77 of 140
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane
Schleicher CLERK OF COUNCIL Vivian O. Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received
after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: November 18, 2010 Item: TE Grant Application 2 Proposals: Proposal I:Bicycle/Pedestrian
Path Only North of Hwy 80 from still Avenue to Lazaretto Creek – Grant Amount $218,200, Local Share $54,550 with total cost of project: $272,750. Proposal II: Add a Multi-use Sidewalk
to Connect Path to Byers (Total additional cost of $51,300) Total Project Cost: Grant Amount $259,240, Local Share $64,810 with the total cost of project: $324,050 Explanation: _ ____________________
______________________________________________________________ __________________________________________________________________________________________ Budget Line Item Number (if
applicable): Paper Work: _ X___ Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets
must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed
if necessary information is not provided. Submitted by: ____Diane D. Schleicher ________ Phone /Email: ____dsch@cityoftybee.org Comments: _____________________________________________________________
___________________ __________________________________________________________________________________________ Date given to Clerk of Council 11.9.10 CC Packet 11.18.2010Page 78 of 140
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ORDINANCE NO. 32-2010 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES REGARDING HOTEL/MOTEL TAXES, SEC. 58-167, FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing
authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect
and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island
so as to amend in particular Section 58-167 pertaining to hotel/motel taxes dealing with the penalty for failure to pay tax, and NOW, THEREFORE, be it ordained by the governing authority
of the City of Tybee Island that Section 58-167 will hereinafter read as follows: Sec. 58-167. Penalty. Any person violating any provision of this article shall, upon conviction, be
subject to a fine not to exceed $500.00 which may be enforceable by the contempt power of the Municipal Court and subject to all other penalties authorized by law. It is the intention
of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and
the sections of this ordinance may be renumbered if necessary to accomplish such intention. This Ordinance shall become effective on ________ day of __________________, 2010. CC Packet
11.18.2010Page 104 of 140
ADOPTED THIS DAY OF , 2010. _________________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/32-2010 Sec. 58-167 11.09.10
CC Packet 11.18.2010Page 105 of 140
ORDINANCE NO. 33-2010 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES TO ALTER THE PROVISIONS OF SEC. 34-49 FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority
for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and
improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the
Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island so as
to amend in particular Section 34-49 pertaining to the penalties for violating provisions of the occupational tax and licensing requirements and for other purposes, and NOW, THEREFORE,
be it ordained by the governing authority of the City of Tybee Island that Sec. 34-49 will hereinafter read as follows: Sec. 34-49. Penalty. Any person violating any provision of this
article shall, upon conviction, be subject to a fine not to exceed $500.00 which may be enforceable by the contempt power of the Municipal Court and subject to all other penalties authorized
by law. It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of
Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. This Ordinance shall become effective on ________ day of __________________,
2010. CC Packet 11.18.2010Page 106 of 140
ADOPTED THIS DAY OF , 2010. _________________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/33-2010 Sec. 34-49 11.09.10
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ORDINANCE NO. 18-2010 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES SEC. 23-34(d) PERTAINING TO THE REMOVAL OF MEMBERS OF THE ETHICS COMMISSION FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS,
the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt
reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the
City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS,
the governing authority desires to amend Sec. 23-34(d) of the Code dealing with the removal of members of the Ethics Commission, and for other purposes; NOW, THEREFORE, be it ordained
by the governing authority of the City of Tybee Island that Sec. 23-34(d) of the Code of Ordinances of the City of Tybee Island is hereby amended so as to hereinafter provide as follows:
(d) Removal of members of the Ethics Commission other than by resignation or expiration of term shall be for cause as determined by the Mayor and Council following a public hearing.
As used herein, “cause” shall include but not be limited to, failure to attend meetings of the Ethics Commission on a regular basis; when there is a recommendation from the Ethics Commission
for conduct allegedly reasonably calculated to result in the Ethics Commission, the City or the City Council being held up to ridicule; while a member, conviction of a crime which is
a felony or misdemeanor involving moral turpitude or dishonesty, or of an ordinance violation involving moral turpitude or dishonesty; a lack of qualification as determined by the Ethics
Commission and/or the Mayor and Council; and conduct or circumstances determined by
the Mayor and Council to justify removal in the best interest of the City. There is no property right in an appointment and the existence of cause as grounds for removal is not to be
considered as CC Packet 11.18.2010Page 108 of 140
2 creating any property right in the appointed position, nor is the existence of any hearings or procedures to be deemed or considered as creating any property right. It is the intention
of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and
the sections of this ordinance may be renumbered if necessary to accomplish such intention. This Ordinance shall become effective on ________ day of __________________, 2010. ADOPTED
THIS DAY OF , 2010. _________________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/2010/18-2010/Removal of Ethics Commission
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Sec. 3-060. Bed and breakfast regulations. There are two types of bed and breakfast uses defined in this Land Development Code, a bed and breakfast and a bed and breakfast inn. A bed
and breakfast is permitted in certain residential areas and intended to be residential in nature. Any slight diversion from the bed and breakfast parameters will change a residential
use to a commercial use. A bed and breakfast inn is intended for commercial districts only. Therefore, there can be no variance from the regulations specific to a bed and breakfast.
Such a variance will alter the use of the property and thus require a change in the zoning district. The regulations that list requirements for both types of bed and breakfast uses are
as follows: (A) Bed and breakfast (residential). (1) Limited to no more than seven rental units consisting of sleeping and sanitary accommodations, and one dwelling unit to be owner
occupied. (2) The owner is required to live on premises and agree to make available proof of residency. (3) 3) Food service limited to breakfast for guests only and to be served between
the hours of 5:00 a.m. to 12:00 noon and an afternoon snack. (4) Under no circumstances will an alcoholic beverage license be issued. (5) No less than one off-street parking space per
rental unit, and a minimum of two parking spaces for the owner. (6) A buffer is required with a minimum height of six feet within each of the side and rear yard setbacks. (7) One on-premises
sign, not to exceed 12 square feet, may either be posted on the structure or on a post. A post sign may not exceed a height of six feet from the highest point of the sign. A post sign
is to be located no nearer than ten feet of the right-of-way. No signs are to be allowed that are illuminated from within. Post signs may be downlit with no more than two spotlights
with a maximum wattage of 75 watts per bulb located on each side of the sign. Signs posted on structure may be lit with no more than one spotlight with wattage not to exceed 75 watts.
All sign designs must be submitted as a part of the conditional use permit drawn. (8) A limited site plan approval limited site plan approval is required to show the number and location
of guest rooms, the parking plan, and the proposed design for the buffer. All site plans must be submitted on or along with a valid survey of the property. (9) Small special events are
permitted not to exceed 20 guests upon completion of a special review to include standards and restrictions to hours of operation, and requirements with respect to lighting, parking,
signage, and buffering so as not to unreasonably interfere with the residential uses of abutting properties. (10) A public hearing before the mayor and council is required. This permit
is only valid as long as all conditions specified are met. Any permitted use must adhere to the approved standards, restrictions and parking plans and any other conditions imposed by
the mayor and council. CC Packet 11.18.2010Page 113 of 140
(B) Bed and breakfast inns (commercial). These land uses are subject to an approved site development plan as required for all commercial development under Section 5-080. ADOPTED THIS
DAY OF , 2010. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/3-060 B&B 11.11.10 CC Packet 11.18.2010Page
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Sec. 3-130. Structures to be moved. (A) Existing structure to be moved. Any structure which has been wholly or partially erected on any premises located within the city shall not be
moved to any other premises in the city until a permit for such removal is secured from the building and zoning department. Any such building or structure shall conform to all provisions
of this Land Development Code in the same manner as a new building or structure. Structures that are determined to be historic and are contributing to the historic character of the neighborhood
or are eligible for listing on the National Register of Historic Places may be exempt from having to come into compliance with current building codes as determined by the State Historic
Preservation office. (B) Modular structures to be moved. No structure shall be moved into the city from outside the city until such compliance has been shown and such permit has been
secured. Before a permit may be issued for moving a structure, the building official shall shall inspect the same and shall determine if it is in compliance with all city and state regulations.
In addition, all modular units wishing to be located within the city limits must first provide to the Community Development Office the appropriate state certification for the construction
of such a structure from the Department of Community Affairs. ADOPTED THIS DAY OF , 2010. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING:
ENACTED: EMH/TYBEE/ORDINANCES/Sec. 3-130 11.11.10 CC Packet 11.18.2010Page 115 of 140
Sec. 3-140. Unsafe structures. Nothing in this Land Development Code shall prevent the temporary strengthening to a safe condition of any part of any structure declared to be unsafe
by the building official. ADOPTED THIS DAY OF , 2010. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/3-140
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ORDINANCE NO. 31-2010 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES TO CREATE A NEW ORDINANCE PERTAINING TO WATERING OF OUTDOOR LANDSCAPE FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS,
the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt
reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the
City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS,
the City of Tybee Island recognizes an imminent need to create a culture of water conservation and to plan for water supply enhancement during future extreme drought conditions and other
water emergencies, and WHEREAS, reasonable restrictions on the outdoor watering of landscape are necessary to address this in furtherance of addressing this need, and WHEREAS, the General
Assembly of the State of Georgia has required all counties and cities in Georgia to adopt an ordinance to be in effect no later than January 1, 2011 to allow outdoor watering of landscape
to be between the hours of 4:00 p.m. and 10:00 a.m. (with certain exceptions); and WHEREAS, pursuant to law, the City of Tybee Island, through its Mayor and Council, have prepared an
ordinance to address the outdoor watering of landscape; and WHEREAS, for many years, the City of Tybee Island has been proactive in connection with conservation activities and continues
to be proactive and will continue to be proactive in regard to conservation efforts; NOW, THEREFORE, be it ordained by the Mayor and Council duly assembled that the Code of Ordinances
for the City of Tybee Island is hereby amended so as to create a section to be numbered Section 70-46 as follows: CC Packet 11.18.2010Page 123 of 140
Sec. 1. Restriction on Outdoor Water of Landscape. Outdoor watering for purposes of planting, growing, managing, or maintaining ground cover, trees, shrubs, or other plants in the incorporated
area may occur only between the hours of 4:00 p.m. and 10:00 a.m.; provided, however, that this limitation shall not create any limitation upon the following outdoor water uses: (A)
Commercial agricultural operation as defined in O.C.G.A. § 1-3-3; (B) Capture and reuse of cooling system condensate or storm water in compliance with applicable ordinances and state
guidelines; (C) Reuse of gray water in compliance with O.C.G.A. § 31-3-5.2 and applicable local board of health regulations; (D) Use of reclaimed waste water by a designated user from
a system permitted by the Environmental Protection Division of the Georgia Department of Natural Resources to provide reclaimed waste water; (E) Watering personal food gardens; (F) Watering
new and replanted plant, seed, or turf in landscapes, or sports turf fields during installation and for a period of 30 days immediately following the date of installation; (G) Drip irrigation
or irrigation using soaker hoses; (H) Hand watering with a hose with automatic cutoff or handheld container; (I) Use of water withdrawn from private water wells or surface water by an
owner or operator of property if such well or surface water is on said property; (J) Watering horticultural crops held for sale, resale, or installation; (K) Watering athletic fields
or public turf grass recreational areas; (L) Installation, maintenance, or calibration of irrigation systems; or (M) Hydroseeding. Sec. 2. Enforcement. (a) No person shall use or allow
the use of water in violation of the restrictions on outdoor water use contained in ordinance. (b) The City building official shall be the enforcement authority for this ordinance. The
City Manager may also authorize other departments as may be deemed necessary to support enforcement. (g) Criminal and alternative penalties. Any violation of this section may also be
enforced by a citation or accusation returnable to the Municipal Court or by any other legal means as set forth in this Code. Sec. 3. Repealer. All ordinances or parts of ordinances
in conflict with this ordinance are repealed. CC Packet 11.18.2010Page 124 of 140
Sec. 4. Severability. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable. Should any section, paragraph, sentence, clause or phrase of this ordinance
be rendered invalid by any court of law, the remaining sections, paragraphs, sentences, clauses or phrases shall not be affected but shall continue in effect until amended or repealed
by action of the governing authority of the City of Tybee Island. Sec. 5. Effective Date. This ordinance shall go into effect on [not later than January 1, 2011].” It is the intention
of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and
the sections of this ordinance may be renumbered if necessary to accomplish such intention. ADOPTED THIS DAY OF , 2010. _________________________________ MAYOR ATTEST: CLERK OF COUNCIL
FIRST READING: SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/2010/31-2010 Sec 70-46 Landscape Watering 11.11.10 CC Packet 11.18.2010Page 125 of 140
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Action Item Date Department Completed Additional Comments 1 HWY 80 Laning Pedestrian/Bicycle Lane for Lazaretto Bridge 04/01/2006 Mayor on-going Project is now being prioritized by the
County. 2 Beach/Park Bathrooms 2006 DPW/Lynn on-going 2 Mobile Restrooms installed 6.15.09. MSC restroom renovated. One (1) mobile restroom is in FY11. 3 Municode Codification 01/02/2006
Clerk/Hughes on-going 2010 Ordinances adopted to date are in process of confirmation by city attorney and clerk and will be submitted toVivian for Supplement #4 by 6/30/2010. Municode
is codified through 6/30/2010 4 Opening Cemetery for Cremation Remains 12/14/2006 Hughes City Manager on-going PO Sent. Wall on order. 5 Derelict Structures on the Beach 09/28/2006 Mayor/BTF
on-going City did not receive NOAA Funding. Mayor wrote letter to General about monitoring and safety issues. Structures are now starting to become visible now. City installing new warning
signage. City sent WARDA request for funding to Senator Chambliss' office on 5/17/10. Currently a WARDA Request. 6 Pursue Hosting Coastfest every other year 02/22/2007 Mayor on-going
7 Business Tax Relief/Incentives 01/23/2007 City Council on-going 8 8th Street (Beach Side) Drainage 10/08/2009 Infrastructure Committee on-going City received permit with conditions.
City staff is working with DNR staff to meet those conditions. Project is in FY 11 Budget. 9 Tybee Advocacy 07/26/2008 Mayor Postponed. City will look into using a on-line service. Information
about service given to C.C. 10 Publicizing Tybee and City Initiatives 07/26/2008 IT/City Manager on-going Updating Cable 7 programming, information on web newsletter and back of W &
S bill, Facebook, Twitter, and reverse 911 system to communicate. 11 Permitting Beach Management Plan 06/08/2008 BTF on-going BTF Sub-Committee has completed draft, and plan has been
review by Erik Olsen and returned to the BTF Sub-Committee. 12 Land Development Codes Updated 01/08/2008 Hughes/Lynn on-going In Process 13 Parking Issues 07/09/2009 Parking Committee
on-going Meters were installed at Medical Clinic site and at St. Michael's (Between Butler Ave. and Lovell), parking stops installed in Inlet parking lot and no parking signs installed
on one side of Chatham. P&D installed in Memorial Park. Decal Ordinance approved on 10/14/10. 14 Memorial Park Plan Follow-Up 08/18/2008 City Council/Vivian Reviewed at C.C. July 17,
2010 workshop. Vivian to schedule Public Workshop. 15 Jones Avenue Bike Lanes 10/18/2008 City Council on-going Grant Applied for through the Safe Routes to Schools. City did not receive
grant in 2008/09. Project is no longer eligible for safe routes to schools due to the closing of St. Michael's. 16 Bicycle Friendly Designation City Manager/Mayor/Vet on-going Tybee
received honorable mention on May 1, 2010 and will receive details from Federation on areas for Improvement Bicycle Friendly Committee has been meeting to apply in February 2011. 17
Leadership Tybee 01/04/2009 Steering Committee on-going Program in process.. There are 12 committed Participants. 18 Ceramic Building -Cleanout 08/27/2009 DPW DPW has removed trash from
building. All items in building are the City's. 19 Beach Showers like the St. Simons Showers 10/08/2009 Infrastructure Committee/Mayor Infrastructure Committee is looking at possible
options. 11/17/2010 CC Packet 11.18.2010Page 128 of 140
20 Revamp Hotel/Motel Ordinance & Streamline Enforcement 02/13/2010 Hughes/Hogan on-going 21 Occupation Tax Update 02/13/2010 Hughes 22 Ensure Trash Can Ordinance if Enforced 02/13/2010
City Manager/Police Chief City Marshal will be using a sticker program with two warning and then will issue citation. Stickers are being designed at Spanish Moss Printing. 23 Ensure
WastePro is adhering to Contractual Obligations 02/13/2010 City Manager on-going 24 Apply for Sustainable Office Partnership 02/13/2010 City Manager/Lynn on-going City received Bronze
Recogniation in August 2010 25 Add Trash/Recycle Cans on Beach & Services Regularly 02/13/2010 City Manager/DPW on-going 26 Check Beach Safety Signage/Mobi Mats 02/13/2010 City Manager/DPW
on-going New mobimat for Eastgate cross-over is in the FY 11 budget. 27 Beach Signage 06/24/2010 City Manager/Public Safety Committee Public Safety Committee to review necessary signage.
28 BTF Letter City Council Reviewed at July 17, 2010 C.C. Workshop. 29 Bicycle Trail Easement Bubba Hughes Need easement before applying for TE Grant. 30 Review Curb Stops in Memorial
Park Parking Committee Parking committee reviewed issue/Joe to return a proposed plan and cost. 31 Set up Workshop for Beach Business Vivian 32 Send out short PR pieces regarding recycling
and trash containers CM/IT on-going 34 Disorderly Household Ordinance Bubba Hughes/Public Safety Committee 11/17/2010 CC Packet 11.18.2010Page 129 of 140
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane
Schleicher CLERK OF COUNCIL Vivian O. Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received
after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: November 18, 2010 Item: City Hall closing on Saturday Explanation: City Hall
will be closed on Saturdays from Thanksgiving until January 3, 2011. Budget Line Item Number (if applicable): Paper Work: Attached* Already Distributed ______ To Be Handed Out at Council
Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department
at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Mary Hogan Phone /Email: mhogan@cityoftybee.org
Comments: ________________________________________________________________________________ __________________________________________________________________________________________
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Public Safety Committee Minutes September 23, 2010 Meeting called to order at 17:00 Hours Present: City Council; Wanda Doyle, Shirley Sessions, Frank Schuman Jonathan Lynn Planning,
Major Bob Bryson TIPD, Chief Sasser, TIFD Joe Wilson DPW, City Manager Diane Schleicher, City Attorney Edward Hughes, Clerk of Council Vivian Woods Approval of the minutes from the previous
meeting – Unanimous Approval New Business: I-Juvenile Crime Ordinance: Review of past correspondence received on juvenile crime from 2008 Wanda Doyle – Review of Savannah Ordinance Edward
Hughes – District Attorney is reluctant to prosecute parents for restitution in cases involving Juvenile Crimes Major Bryson-Juvenile Court is quick in the prosecution of juvenile’s,
good Court system. Edward Hughes-Juvenile Court already requires restitution; do not recommend we adopt an ordinance for this. Shirley Sessions-Does not believe we need to create an
ordinance that may not be inforcible unless there is a great need. Diane Schleicher – Who is responsible for Juvenile Restitution? Major Bryson – The Judge Frank Schuman – Not seen a
lot of juveniles on the street. Edward Hughes – There is a state statue where parents are liable for juvenile property crime destruction. Wanda Doyle-No reason to move on Ordinance CC
Packet 11.18.2010Page 131 of 140
Majority present were ok not to move forward with this, City Attorney will respond to e-mail received from a resident. II – Beach Rules Review: “ Keep off the Jetties Rule” Keep Off
Jetties Rule Wanda Doyle – Support PD on writing tickets to people to keep off jetties. Does ordinance need to be re-written? Major Bryson – A lot of cases have been made the average
fine is about $300.00 this is a safety issue to keep people off the jetties to prevent injuries. Wanda Doyle-Who sets fine? Edward Hughes-Set by cash bond, council can change fine if
so desired. Wanda Doyle-Should we reduce fine? Edward Hughes-No, not an unreasonable fine Diane Schleicher-Add language to signs, City Ordinance number and the amount of fine, Joe Wilson
will add additional language to the signs. Old Business: I-Highway 80 Challenge Meeting: Monday September 27, 2010 15:00 @City Hall Wanda Doyle-Highway 80 challenge is about traffic
congestion, and alternative transportation methods; comments are requested and will be reviewed by the group in making decisions. There was some discussion on the similarities and differences
in the CORE Meetings for bridge replacement and the Highway 80 challenge meetings that discuss transportation issues, some clarification is needed. Shirley Sessions will meet with the
CORE Group and Highway 80 Challenge Group for details and report back at the next PSC meeting on 10-14-10. II – Engineering Proposal for New Cross-walk Locations: Review proposal from
RS&H CC Packet 11.18.2010Page 132 of 140
Diane Schleicher – Purchase Order should be issued soon for McKenzie project to begin, Highway 80 & Second Avenue is not in the budget. The Savannah Bicycle Campaign is in favor of Second
Avenue Crosswalk III –“ Bikes Belong “ Grant Application in for 2nd Avenue Diane Schleicher -There is a grant and we should know something in 30-45 days. IV – Kite Boarding – 19th and
Inlet Safety Concerns – Chief Sasser Chief Sasser invited Mac Kitchens a local Kite Boarder to speak about some of the Safety Concerns: Mac Kitchens – 12-15 Kite Boarders present in
the 19th Street & Inlet area at one time would be considered a high number. Some of the Kite Boarders are Instructors and live on Tybee. The majorities of the kite boarders look out
for each other and watch over those with no experience including swimmers. Chief Sasser-We should not change the ordinance for one complaint on Kite Boarders. The Kite Boarders have
provided assistance to the Fire Department and Ocean Rescue involving swimmers in distress and getting people from the sandbars. The Kite Boarders that I observed are a good group of
locals who practice safety. Chief Sasser – The Lifeguards do receive some complaints from swimmers in regards to the surfers in the 17th Street area. No actions on Kite Boarders will
be taken at this time, monitor situation. Shirley Sessions-Who will respond to complaint letter and safety concerns about the Kite Boarders? Wanda Doyle-I will Mac Kitchens will be contacted
in regards to any future complaints. V – Butler Avenue – 4 Way Stop Sign Review Traffic Statistics Review Traffic and Speed Statistics for Seventeenth Street East of Butler Avenue. CC
Packet 11.18.2010Page 133 of 140
The Speed and Traffic Statistic showed 80 % of the traffic obeyed the speed limit whereas 20% disobeyed the speed limit; this information was provided by the Police Department at the
request of the City Manager. Diane Schleicher -For Discussion -Should Butler Avenue and 17th Street be made a 4 way Stop or should there be speed bumps erected on 17th Street East of
Butler Avenue? Chief Sasser – Already a bottleneck at this location, a 4 Way Stop will increase the bottleneck. Joe Wilson – No justification for cost of Speed Breakers, only 20% or
in violation. Major Bryson – Recognized Lt. Jonathan Hagen in audience who stated the radar permit is being renewed at this time, streets must meet certain criteria to run radar. Shirley
Sessions – Should we spend $2,400.00 for speed bumps, have there been any accidents? Diane Schleicher-will provide at the next PSC Meeting on 10-14-2010 times of the speeding violations
and any report of accidents. Adjournment CC Packet 11.18.2010Page 134 of 140
TYBEE BEAUTIFICATION ASSOCIATION 13 OCTOBER 2010 MINUTES Members present: Deb Barreiro Anna Butler Lisa Callahan Bill Cannon Chris Garbett Deb Hughes David Hughes Chantel Morton Lyn
Randall Karen Rhodes Alise Salakia Beth Tanner Harry Zaloumes Deb Barreiro presiding September minutes approved with corrected date. Fundraising Mickman wreaths -http://www.mickman.com/fundraising/gr
andma.html Fundraiser set October – will be delivered to recipients at the holidays – no minimum orders -need to meet soon to begin selling! Average price is $25 -$31, and TBA would
make $5 -$7 per wreath profit. Pirate Fest – Steve Kellam, Pirate Fest coordinator, presented TBA with a check for $1520. TBA’s half share of the soda and water profits was $1270, and
Steve added $250 because the vendors also sold these drinks. Thank you for allowing TBA this opportunity! And thanks for donating the sodas to TBA. Next year – Pirate Sweep after the
Fest? Chantel – BHT evaluating the impact of the Fest on the local economy. The North Beach Trolley ran full loads each run. Litter Committee – Deb Barreiro Beach Sweep sponsor tees
to be distributed by TBA members 11/13 Adopt-A-Highway Christy Register won the 50/50 raffle at Prom, and donated a trash can at the South. Thanks for giving back to the community! Diane
Kaufman has adopted the Back River fishing pier through Adopt-ANeighbborhoo and is looking for 1 or 2 butt receptacles or trash cans with ash domes. Chantel will facilitate. CC Packet
11.18.2010Page 135 of 140
Website – Deb Barreiro TBA has the opportunity to employ a retired IT person to create a professional web site. Will be discussed further at a later date. Garden Committee – Deb Barreiro
Memorial Park work day coming up at the cemetery, as well as at the gazebo, guardhouse, and memory garden. More info is forthcoming. Financial Report -Deb Barreiro Alfie Waite has TBA
books and has not made a recommendation, but has commented that, after a more-than-cursory glance he has found no issues. Volunteer Hours -Deb Barreiro Log circulated in the meeting
to document. Also may email Deb with hours for an event. Nominating Committee – Deb Barreiro Need Christmas Lighting Chair for Lights on for Tybee on 12/3 Also need judges for residential
and commercial decorations – Chris Garbett is stepping down, and suggested the Kellys – could partner with BHT – go to BHT website Nominations for 2011 officers now being accepted New
Business DPW luncheon upcoming at the time of the meeting; held 10/26. Thanks to DPW for all you do and to the TBA volunteers who helped with the luncheon. Tybee Island Water Fair in
January (date changed to 1/29) – TBA participation: Xeriscape and native plants workshop, rain barrel workshop are possibilities SECOND HARVEST FOOD BANK – GIVING COMMITTEE NOVEMBER
RECIPIENT Minutes submitted by Lisa Callahan for approval CC Packet 11.18.2010Page 136 of 140
Approved: 10/20/10 Page 1 of 3 Better Hometown Board of Directors Meeting Minutes August 18, 2010 Directors Present: Judy Malins, Monty Parks, Dick Smith, Peggy Stone, Shirley Sessions,
Patricia Miller Wann, John Yarbrough Directors Absent: Cullen Chambers, Stephen Palmer Guests Present: None Call to Order: The meeting was called to order at 6:05pm by Vice Chair Monty
Parks. Welcome Chantel welcomed everyone. Approval of Minutes John approved the July 21, 2010 Better Hometown Board of Director meeting minutes. Dick seconded the motion. All Directors
approved the motion. Committee Work Plans/Updates Design Chantel reported in Cullen’s absence. The Historic Preservation Presentation was held on August 11 with Leigh Burns and Ced Dolder
from the HP Division of Georgia Department of Natural Resources. Twenty-four people were present, which is more than the Historic Preservation Presentation in October 2009. Attendees
had many questions at the end of the presentation. The Presenters provided thorough answers. They were excited to share how people can participate in tax breaks and provided more information
about becoming a Certified Local Government. City Council is working on getting the Historic Preservation Commission formed which will assist with the City becoming a Certified Local
Government. Two signs have recently been installed on 1st Street and Cullen was going to discuss a Sign Recognition program with the board. He would like for the Design committee to
develop a policy to acknowledge people that are working within the sign ordinance parameters. L & H had returned the trash container. DPW has it and will install it at the corner of
Butler and Tybrisa near Bennies. The trash
container near Tybee Oaks was hit by a vehicle, but a citation was not issued. Chantel said she did not know where that stands at the moment and is waiting to hear back from Diane and/or
Jonathan. A gentleman from Ohio emailed the Mayor in March about wanting a memorial plaque on a bench in his father-in-law’s memory. The City Manager asked Chantel to work on this project.
She has been in conversation with him and he is anxious to proceed. The gentleman was originally hoping to put the plaque on a swing on the beach, but the City Manager told Chantel this
is not an option. The City Manager has asked Chantel to present this to the Board for a policy about memorial plaques on the benches. We cannot drill holes into the bench because it
would void their warranty, but we can use an epoxy to apply the plaque. Shirley suggested this go before the Design Committee. The bench he is interested in is the one near the Roundabout
by the 16th Street crossover. The cost of a bench is $2163 and shipping is an additional $630. Laser Light said they could do a plaque for approximately $200. The difference could go
into BHT for additional trash cans or similar improvements. Shirley asked about buying a bench. Dick said it would be a donation. Shirley asked how many benches we have because she can
think of at least two other people that might want to do this. Chantel said this is one reason a policy needs to be developed. Monty suggested that a flat fee of $1,500 for anyone who
wants to make CC Packet 11.18.2010Page 138 of 140
Approved: 10/20/10 Page 2 of 3 a donation be an option. Chantel said she is familiar with bench donations in Thomasville and a few other communities have policies in place. One decision
that needs to be made is if we want to offer donors the option of buying a new bench or using and existing bench. Dick said we should look at policies from other communities. The board
decided this item should go to the Design Committee. Economic Restructuring Judy talked about the Locals Appreciation letter that was sent out yesterday to the businesses. Monty explained
that this program will help businesses not need to guess at who or who is not a local. Chantel said she has gotten a lot of questions about how this program will work with those that
are and are not entitled to a parking decal. Chantel reported that Jonathon told her about a Booster Club doing a similar program as a fund raiser for students. The committee will discuss
the parameters more at the next Economic Restructuring meeting. Organization We have 5.5 Tybee Island Information Provider volunteers Thursday through Sunday. The .5 volunteer worked
two evenings at the beginning of the program. Beth Hodges, Sandy Postle, Jim Glass, Cullen Chambers, Denise Woodard, and Diane Kaufman are the current volunteers. Response has been very
positive from visitors. One volunteer, Jim Glass, said it is really hard to measure the impact. Typically, bad word travels faster than good word, but this program is anticipated to
provide a positive experience which will encourage people who encounter the T. I. I .P. volunteers to let others know about the positive experience. A few volunteers have been taking
copious notes about the questions they are getting. The top two questions so far are about dining options and the use of the pay and display stations. One suggestion was made to include
store phone numbers on the business listing so people can call about hours and /or make reservations. The volunteers are happy to be part of this program. Chantel said she would like
to do a volunteer appreciation and thought a Council meeting would be suitable. Shirley asked if there is a system in place for tracking the volunteer hours. Chantel confirmed she is
tracking the hours and is reporting the information on her monthly DCA reports. The volunteers are reading and following the policies and procedures that have been set in place. Chantel
shared a story from Denise. A lady approached Denise to see if she was doing a survey because her husband did not want to cross the street if he was going to be asked a lot of questions.
Upon finding out the Denise was an Information Provider, her husband approached and they were glad she was there. Chantel showed everyone the straw hat that the volunteers wear which
has the “Info Here” badge on it. Eighteen hats were purchased from Christy’s at a generous discount. John said he would alert his managers and bartenders about the volunteers with the
hats. Spanky’s could provide the volunteers with water or a soda when they are on shift. Cullen and Chantel talked about ending the program on Labor Day weekend. The program will be
beneficial during busy event weekends as applicable. The Information Hut has not yet been relocated. Chantel reminded the Board that this year’s Downtown Conference is September 29 –
October 1 in Augusta. Stephen is planning to attend. Peggy is checking with her program manager. It is an extremely informative conference and everyone is encouraged to attend. Chantel
will return the registration forms within the next week and a half and make room reservations as necessary. It is in the budget. Chantel asked for input about the BHT newsletters. Peggy
said she uses it so her staff knows what is going on. Shirley said it is one of the few newsletters that she enjoys reading and forwards it to those she thinks will benefit. Chantel
will continue to forward other communities’ newsletters to the board as a reference point. Promotions Chantel reported that the volunteer who originally offered to design the Tybee for
the Holidays website has not been able to and she regretfully had to let him know we have to move on in a different direction. CC Packet 11.18.2010Page 139 of 140
Approved: 10/20/10 Page 3 of 3 Chantel is looking at website programs with Michael Bodine’s suggestions. Website design is not an easy process, and it is now two months behind schedule.
Chantel found a free design that fits with the look of Tybee for the Holidays they wanted last year. Monty said he had faith the site design could be mastered. Chantel said it is going
to look really good when it is done and will get people excited. Budget Update Everything is good with the budget. We have a little over $2,000 in our account from last year. John is
going to talk with Randy at Coke about sponsoring Third Thursdays on Tybee. We have concerts scheduled for September, October and November. Thomas Oliver is playing in September. He
lives on Tybee and is a singer songwriter. Patricia asked how Thomas was picked. Chantel said she received recommendations from residents and he submitted right after the deadline last
year and so she had to make the decision. Peggy said he is folk/Americana. He is excited about playing. We are asking Megan back for October and the Savannah Ceili Band will perform
in November. Chantel is still waiting to hear back from Michelle at DCA regarding the Grassroots grant for this year. Patricia said the budget for GCA has been slashed. Chantel said
we do not have the $125 honorarium for all performers. They have not asked for compensation but we need to do something. Peggy suggested businesses provide gift certificates for dinner
or something similar as compensation and a show of appreciation. We need to reach out to the businesses. Shirley said we need to make it clear that if businesses do this, they receive
recognition. Chantel said she liked the idea and it could help drive business. Peggy said Doc’s would be willing to do something. Chantel asked if anyone wanted to make a motion or if
it should we turn it over to the Promotions Committee. Patricia mentioned an ad for Third Thursdays in Pittsfield and will send Chantel information. New Business Chantel wanted to bring
up the meeting time because Shirley has conflicts with other organizational meetings. Shirley commented that she is a member of the Humane Society Board and they meet at the same time.
She said she fully supports the program and that there might be another Council Member who would like to sit on this board. Dick said it would be good for others to find out how vital
this program is to the community. Shirley said she thought this Council is for the most part supportive of the program, but it would be good for those who have doubts to be here. Patricia
said that sounded like a good idea. Shirley said she would talk to the Mayor about it. Adjourn John made a motion to adjourn the meeting at 7:00pm. Judy seconded the motion. All were
in favor. CC Packet 11.18.2010Page 140 of 140
Brad Sherman RESUME 9873 Whitefield Avenue Savannah GA 3 1406 912 658 7533 bearartdh@cogmmail CURRENT Sustainable Home Energy Consulting Consultant Project manager Identifies and catalogs
residential energy use and offers solutions to reduce or eliminate power company bills PREVIOUS The Earth Comfort Company Field Representative Geothermal conductivity testing manual
j heating and cooling load calculations ground loop design Design and installation of ground source heating and cooling systems Red Door Home Works Inspector Real estate and insurance
inspections Andrews Engineering Company Civil Design IT manager Civil engineering and survey company Sea Island Technical Service Civil and Mechanical Design Architectural design Contract
architectural and structural CAD design work civil engineering designed and installed play grounds freelance technical design Hydroscience Inc Environmental Design CAD Staff Water and
wastewater system design project management Superfund ground and soil remediation systems Training affiliations SC Residential Builders Commission License ARCSA Accredited Professional
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Member United States Green Building Council Member Southface Energy Institute 25 years in the construction business and related fields
To: Mayor & Council, City of Tybee Island From: Community Resource Committee, Rusty Fleetwood, Chairman 11/16/10 Re; Committee Goals & Objectives Dear Mayor & Council: The duly appointed
and elected officers and members of the Community Resources Committee hereby submit our goals and objectives as a committee of the City of Tybee Island. They were developed after much
discussion and a 3-hour workshop held 11/13/10 and approved at the regular meeting of the committee on 11/15/10. As written, it is intended that they form the framework for our efforts
and that we remain flexible to further refine them as the need arises and our knowledge base increases. We have had excellent participation from committee members as well as invitees
and look forward to working with city staff, officials and citizens of Tybee to arrive at the best solutions for protection and enhancement of our resources. Currently in progress as
committee projects are a Tybee Island Water Fair (Judy Miller, Chair), to showcase methods and products for lowering water use (and your bill), and design and demonstration of advanced
beach showers and bath facilities (Don Ernst, Chair) A separate fact sheet will be sent outlining the committee’s first public project, the Water Fair, to be held in January. Beach shower
details will follow in December. Respectfully, Rusty Fleetwood, Chairman
COMMUNITY RESOURCE COMMITTEE Draft Goals-11/15/2010 Community Resource Committee Mission Statement: To develop solutions for the most efficient and sustainable use and protection of
Tybee Island’s vital community resources: water, energy, green space, solid waste and transportation. Overall Goal: Create comprehensive action plan addressing energy, water, waste,
transportation, and land use to achieve greenhouse gas reduction of 20% by 2020. Objective 1: Perform GHG emissions audit for Tybee Island to create a baseline for 2010 emissions data.
Since most measures below impact greenhouse gas emissions, they will all contribute to an overall reduction plan. Objective 2: Create a comprehensive education and outreach plan informing
the citizens of Tybee Island of the CRC plan, process and incentives by 2012 Objective 3: Review city codes and make recommendations to Planning/Zoning Administrator and Planning Commission
for updating codes by 2012 ENERGY Goal 1 -City of Tybee Energy Efficiency Improve the energy efficiency of City of Tybee owned buildings and infrastructure to reduce total fossil fuel
based energy consumption by 50% by 2020. Objective 1: Energy efficiency retrofits of City owned buildings by 2012. Objective 2: 5% of City electricity from renewable energy by 2015.
Objective 3: Create energy efficiency policy for new buildings or infrastructure to include life cycle analysis for lowest cost over life cycle including operating costs, not just first
cost Goal 2 -Community Energy Efficiency Provide incentives and resources to reduce community fossil fuel based energy consumption, excluding governmental use, by 20% by 2020 Objective
1: Audit community energy consumption to create a baseline. Objective 2 -Create efficiency requirements and incentives for new construction and significant renovations. Objective 3:
Create community revolving loan fund for efficiency improvements
WATER Goal 1 -Water efficiency in government Specify all government buildings set the standard for water efficiency on the Island and reduce government building water consumption by
50% by 2012. Objective 1: Perform a fixture audit for all city facilities Objective 2 – Identify funding sources and create capital improvement budget to retrofit every City building
with the most water efficient plumbing fixtures on the market Objective 3 -Create a policy for any new City facility to implement the most up to date water saving features. Objective
4: Explore alternative water sources, such as rainwater, etc. for beach showers Goal 2 -Conservation Ethic Facilitate and strengthen public education to foster a water conservation ethic
in the community, with a goal of 20% reduction per capita by 2015. Objective 1: Create a public outreach campaign highlighting water efficient fixtures and local resources available.
Objective 2; Create rate structure and other incentives designed to encourage conservation and use of water efficient fixtures. Goal 3 -Water Resource Longevity Facilitate a comprehensive
approach to water management that includes understanding and evaluation of the built and natural water cycle to sustain the viability of the City’s drinking water sources. Objective
1: Create a strategic task force to analyze long term impacts or threats to City of Tybee water supply, and recommend possible solutions to city officials, including desalinization,
water reuse, etc Objective 2: Review city policy with regard to shallow wells and other alternatives for irrigation systems TRANSPORTATION Goal 1 -City of Tybee Fleet Efficiency Create
a Green Fleets program to reduce City of Tybee gas and diesel consumption of the City of Tybee owned vehicle fleet by 30% by 2015. Objective 1: Create a Green Fleet policy for any new
vehicle purchase by the City of Tybee Goal 2 -Community Wide Vehicle Efficiency Create policies and practices to encourage the adoption of residents and visitors of using hybrid, electric
and alternative fuel vehicles. Objective 1: Create policy and incentives rewarding island residents and visitors for purchasing hybrid, electric or alternative fuel vehicles
Goal 3-Comprehensive Alternative Transit Options Create a comprehensive Island-wide plan for the encouragement and adoption of alternative transportation options, including biking, golf
carts, trolleys, mass transit, etc. to facilitate traffic flow, reducing parking demands, and decrease environmental impact. Objective 1: Create Alternative Transit Task Force to investigate
options Goal 4-Explore options for US 80 Objective 1: Investigate possible Hwy 80 and bridge upgrades and possible National Scenic Highway designation GREENSPACE/LAND USE Goal 1 -Green
Space Preservation Permanently preserve greenspace on the Island through creation of parks, community gardens, conservation easements, etc. Objective 1: Perform inventory of vacant land/open
areas on Tybee. Objective 2: Prioritize areas for protection and develop funding sources for purchase of protective easements Goal 2 -Habitat Protection Increase amount of native habitat
to ensure habitat for species, to help mitigate flooding and to promote eco-tourism. Objective 1: Review city ordinances to develop incentives for preserving natural vegetation. Goal
4-Stormwater runoff Reduce the quantity and improve the quality of storm water runoff. SOLID WASTE Goal 1 -Reduce Environmental Impacts and Increase Diversion Rates Reduce the measured
impacts of solid waste disposal on the natural environment of the City including groundwater impacts, land use impacts by landfills, and air quality through the use of recycling efforts,
composting, and alternative disposal options by 50% by 2018. Objective 1: Audit amount of island waste generation to establish baseline Objective 2: Implement a commercial recycling
program and incentives by 2012. Objective 3: Implement an island-wide composting program by 2013. Objective 4: Encourage alternatives to current disposal methods (i.e. a bottle crusher,
etc.) to reduce tipping fees