HomeMy Public PortalAboutCity Council Work Session & Regular Meeting - 04/08/2015CITY OF TIFFIN — Agenda — Work Session
6:30 p.m. - City Hall
Wednesday, April 8, 2015
Call to Order and Roll Call
The City of Tiffin City Council met in a work session on Wednesday, April 8, 2015 at Tiffin City Hall Council Chambers. Mayor Steve
Berner called the meeting to order at 6:34 M. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. Absent: none
Also present: Engineer Doug Frederick, Brett Mehmen and Deputy Clerk Ashley Jay -Platz.
Approval of Agenda
Business
Advanced Systems — Web Portal for Public Access -Mark Rice- Advanced Systems- discussion about the Web portal for Public Access
and a Demo of a City of Waterloo's.
McGladrey -Brent Gorton- Discussed the City's hardware deficiencies to do online bill pay, and advanced systems web portal. Gave
information as to what is needed to acquire to achieve Online Bill Pay and Advanced Systems.
Northland Securities discussion of 2015 Capital Projects Financing- Jeff Hile- Financing on Capital Improvements- Reviewing the
Capital Project Lets, Debt Capacity, SRF Sanitary Sewer Project, and Financing Plan. Discussed the sewer rate study and what fees
would be added to each monthly bills to pay back the debt incurred if the city only paid with user fees. There are other ways to pay
back the debt not just only user fees. Jeff gave council options with different options on financing. Jeff went over the benefits and the
risks of the options.
Adjournment
Motion to Adjourn by: Bartels
Seconded by: Kahler
All ayes, motion carried
CITY OF TIFFIN — Agenda — Council Meeting
7:00 p.m. - City Hall
Wednesday, April 8, 2015
Call to Order and Roll Call
The City of Tiffin City Council met in Regular Session on Wednesday, April 8, 2015 at Tiffin City Hall Council Chambers. Mayor Steve
Berner called the meeting to order at 7:39 PM. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens. Absent: none
Also present: Engineer Doug Frederick, Attorney Crystal Raiber and Deputy Clerk Ashley Jay -Platz
Approval of Agenda
Motion to approve agenda by: Bartels
Seconded by: Havens
All ayes, motion carried
Community/Citizen Forum
Johnson County Sheriff- didn't have anything bring up.
Public Hearings
Urban Renewal Plan Amendment
Motion to open public hearing by: Upton
Seconded by: Kahler
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens. All ayes, motion carried
Open at 7:41 PM
No communication with City Hall, No citizens at meeting to speak.
Motion to close public hearing by: Upton
Seconded by: Kahler
Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens. All ayes, motion carried.
Closed at 7:41 PM
Approval of Minutes March 11th & March 25th, 2014
Motion to approve minutes by: Kahler
Seconded by: Ryan
All ayes, motion carried.
Approval of Payables & Financial Reports
Motion to approve payables and financial reports by: Ryan
Seconded by: Kahler
All ayes, motion carried.
Reports
Attorney- Crystal Raiber- nothing new
Engineer- Rathje is starting on Ireland Ave. Holes under 180 has been repaired and will be billed to Rickliffs.Wet well is in the ground
for the lift station, and will be complete by beginning of June. Tina Thomas — HFC- History of Ireland Avenue Project and went over
HFC fees.
Public Works- Brett advised that the service pump blew a fuse but got repaired and replaced so it shouldn't happen again.
Street next to HFC due to the hole under the concrete. Hole was caused from no rock under the road. Brett asked council's permission
to fix the holes east of the current repair. HBK Engineers has met with Jonas Zimmerman -Parks Director and Brett to go over the parks
plans, they will be presenting once they make the changes Jonas and Brett requested.
Council Members- Ryan- Multi -Family vs Single Family homes discussion.
City Clerk/Administrator- Fence between 3rd St and the School parking lot, kids are walking through construction.
Mayor- MPO meeting board approved grant request on Trail phase 6. Goedkin Anexation update.
Motion to approve Ordinance 2015- 372 Establishing New Sewer and Water Connection Fees. — 2°d By: Ryan. Seconded by: Havens
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried.
Motion to approve Ordinance 2015- 373 Changing the Utility Deposit from $150 to $75 — 2°d Reading By: Kahler. Seconded by: Ryan
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried.
Jason Dumont- discussed what is projected for the High -End multi -unit buildings.
Motion to approve Ordinance 2015- 374 Approving Tiffin Heights PAD Lot 109- The Boulders —1St Reading By: Bartels. Seconded by:
Kahler. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens, all ayes motion carried.
Motion to approve Resolution 2015- 037 Approving Change Order #1 from Rathje Construction for the Ireland Avenue Project in the
Amount of $23,370.93 By: Ryan. Seconded by: Upton. Jay with HFC gave background of as to why the change order is needed.
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried.
New Business
Motion to approve Resolution 2015-041 Approving Pay Estimate from Cornerstone for 2014 Water & Sewer Extension Project(CCA
Schools) DIV 11 for the amount of $159,528.80. By: Upton. Seconded by: Ryan. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim
Bartels, Al Havens. All ayes, motion carried.
2
Motion to approve Resolution 2015-042 Approving Pay Estimate #1 from KMA Trucking & Excavating for 20141&1 Phase 0 Project for
the Amount of $36,748.37 By: Upton. Seconded by: Bartels. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens.
All ayes, motion carried.
Motion to approve Resolution 2015-043 Approving the City to Pay for the Electricity used by the Woodfield Ridge Streetlights By: Upton
Seconded by: Ryan. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried.
Motion to approve Resolution 2015-044 Approving the Improvements for Villages Phase 1 By: Bartels. Seconded by: Upton. Roll Call:
Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried.
Motion to approve Resolution 2015-045 Approving Urban Renewal Plan Amendment for the Tiffin Urban Renewal Area By: Bartels
Seconded by: Kahler. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried.
Motion to approve Resolution 2015-046 To Fix a Date of Meeting at Which it is Proposed to Approve a Development Agreement with
Big Country Seeds, Including Annual Appropriation Tax Increment Payments By: Ryan. Seconded by: Havens. Roll Call: Joann Kahler,
Mike Ryan, Jim Bartels, Al Havens. Nay: Upton. Motion passes
Motion to approve Resolution 2015-047 Authorizing Mayor and City Administrator to Sign Contracts for Police Service with Johnson
County Sheriff Department By: Ryan. Seconded by: Kahler. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens.
All ayes motion carried.
Discussion on the Formation of a Watershed Management Authority (WMA) for the Clear Creek Watershed
Jennifer Fencl- with ECICOG- gave presentation about the Watershed and Watershed Management Authority and why it is needed.
Discussion and Possible Action regarding Special Event Application: Wedding Reception — June 13, 2015
Council decided no action was needed and to refund her money.
Discussion about the 2015 Leadership Summit by Iowa League of Cities in Des Moines, April 10-11.
Discussion and Possible Action regarding County Farmstead Plat — Andreasen Second Subdivision
No action, no objection by council.
Motion to table until next week Resolution 2015-048 Approving the Tax Increment Finance Policy By: Upton
Seconded by: Ryan. All ayes, motion carried.
Motion to approve Resolution 2015-049 Approving the Renewal of The Depot's Liquor License By: Kahler
Seconded by: Ryan
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels Al Havens, all ayes, motion carried.
Closed Session — Iowa Code 21.5(1)
Consideration and possible action for selection of full time administrator
Motion Bartels to go into closed session. Seconded by Ryan. 9:02 PM
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried.
Brent Hensen — Assistant to Pat Callahan.
Motion to open session back up by: Ryan
Seconded by: Havens
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. All ayes, motion carried.
9:17 PM Session Opens.
Closed Session -Iowa Code 20.17(3) and Iowa Code 21.5(c)
Discussion and possible action regarding collective bargaining unit
rk
Motion to go into close session by: Havens
Seconded by: Kahler
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens
9:20PM Meeting Closes.
Motion to leave closed session: Upton
Second: Havens
Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens
9:24PM Meeting opend
Adjournment
Motion to adjourn: Ryan
Second Bartels
Unanimous
Adjourned at 9:25 PM