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Home My Public Portal AboutCity Council Work Session & Regular Meeting - 05/13/2015CITY OF TIFFIN — Agenda — Work Session 6:30 p.m. - City Hall Wednesday, May 13, 2015 Call to Order and Roll Call The City of Tiffin City Council met in a work session on Wednesday, May 13, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 6:30 P. M. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. Absent: none Also present: City Administrator Tim Long, Engineer Doug Frederick, Public Works Director Brett Mehmen and Deputy Clerk Ashley Jay -Platz. Approval of Agenda Motion to approve agenda Bartels. Seconded by Havens. All ayes, motion passed. Business Questions from Council regarding agenda items Jim Bartels requested clarification on the part-time summer help. Discussion about the need for the help at the ball fields to help out Jonas. Brett advised that it shouldn't exceed 20 hours a week. Council discussed allowing help until the end of July only and to not exceed. Council discussed why P&Z didn't approve Pinnacle Ridge PAD. City Staff discussed the motion died without a second. Reasons for no second is due to not having multiple accesses and Multi -Family in single family zoned area. Council discussed the Alliant Energy Easements and Tim Long elaborated and gave background. Haven had a question about the change order for Res 2015-059 for WRH and was the soil not checked? Ben Carhoff advised that the soil changed over the time of the project. 2015-062- paragraph 3 change cornerstone to WRH. Speed limit on Park Road and include the school zone. Discussion about reducing it to 35 MPH and have flashing signs for the school zones. Reviewed Discussion items. Tim also spoke about the Budget Amendment and that currently not needed until Last meeting in June. Adjournment Motion to adjourn work session by Ryan at 6:59 PM Seconded by Havens All ayes, motion passed. CITY OF TIFFIN — Agenda — Council Meeting 7:00 p.m. - City Hall Wednesday, May 13, 2015 Call to Order and Roll Call The City of Tiffin City Council met in a regular session on Wednesday, May 13, 2015 at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:01 P. M. Roll Call: Joann Kahler, Mike Ryan, Peggy Upton, Jim Bartels, Al Havens. Absent: none Also present: Attorney Raiber, Engineer Doug Frederick, Public Works Director Brett Mehmen and Deputy Clerk Ashley Jay -Platz. Approval of Agenda Mayor request to move Item Q: Possible Action Older Americans Month 2015 Proclamation- up right after Community Forum, followed by the public hearing for Consideration of a Zoning Amendment for a PAD for Pinnacle Ridge with underlying zoning change from R-1 to R-2. Also move Ordinance 375- Approving of a Zoning Amendment for a PAD for Pinnacle Ridge with underlying zoning change from R-1 to R-2 — just after item after public hearing. Motion to approve Agenda Havens. Seconded by Upton. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Community/Citizen Forum Darla Bartels- Building Permit for Fences — about the fence and hedge agreement. Mayor did discuss the benefit for having it. Jason Timmerman- Fawn avenue extension and to discuss the urgency of the 2"d access. Jason discussed a situation when a truck over turned and blocked access in and out. This is a safety concern and not about the Money. Mayor did discuss that the city is having conversation with the Developer of Deerview to complete phase 2 to put in the road. Diana Kremzar — also had a discussion about the same street. Shannon Seims- Commercial Vehicles being parked at a residential zoned property. He had heard that there was a discussion about banning. Came up with him adding to his driveway for his Commercial vehicle, city doesn't allow gravel driveway and needs concrete. Johnson County- Advised nothing new. Possible Action Older Americans Month 2015 Proclamation. Motion to approve Ryan. Seconded by Kahler. All Ayes, motion passed Public Hearings Public Hearing for Consideration of a Zoning Amendment for a PAD for Pinnacle Ridge with underlying zoning change from R-1 to R-2 Motion to Open Public Hearing Consideration of a Zoning Amendment for a PAD for Pinnacle Ridge with underlying zoning change from R-1 to R-2 by Upton Seconded by Haven. Open at 7:22pm Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Scott Armstrong — 623 Ponds Ct- Concern with the water issues when he moved into Ponds Ct, and would this same water issue. He had a report he obtained from a Civil Engineer. Kate Fitzgarle — 718 Blue Jay Ct- Petition signed by over 60 signatures of neighbors who are close to the development. She request to have it stay at Single Family Housing Ken Tennish - - Ken advised he chose Tiffin due to the lack of multi -family housing like North Liberty. His concern is increasing the multi -family units could cause Tiffin issues. Tim Burke — 264 Goldfinch- His concern is with the water run off due to the topography of the projected development. Darren ??- 278 Goldfinch- Drainage is his concern. He advised that he had an issue with runoff currently with out any development going on. Billly McCay — 302 W Goldfinch- Her concern is the water runoff and the traffic. Her question about the infrastructure capacity and rapid growth. 7 Don Wick- 278 West Goldfinch- Runoff issue concerns, traffic and flooding concern. Is against the development. Motion to Close Public Hearing Consideration of a Zoning Amendment for a PAD for Pinnacle Ridge with underlying zoning change from R-1 to R-2 by Kahler Seconded by Bartels. Closed at 8:00pm Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Ordinance 2015-375 Approving of a Zoning Amendment for a PAD for Pinnacle Ridge with underlying zoning change from R-1 to R-2 — 1St Reading Discussion Council had question for Engineers about the water drainage — Ben Carhoff explained the storm water runoff. Question was asked about would Multi -Family cause more water run off vs Single Family. Ben advised that this is based on the density of housing units. Upton echoed the concerns of having Multi- family homes and she would like to see less multi -family and more lower priced single family homes available. Mayor advised that we have an opportunity to improve water runoff by allowing the most appropriate development to help this issue. Motion to deny and send to Planning & Zoning Ordinance 2015-375 Approving of a Zoning Amendment for a PAD for Pinnacle Ridge with underlying zoning change from R-1 to R-2 — 1St Reading by Kahler. Seconded by Havens. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Approval of Minutes April 8th, April 14th, April 22nd , 2014 Motion to approve April 8th, 14th, and 22nd Minutes by Upton. Seconded by Kahler. All Ayes, motion passed Approval of Payables Motion to approve payables by Havens Seconded by Ryan All Ayes, motion passed Reports A. Attorney- Everything is on the Agenda B. Engineer- Ireland Ave is underway. Turn Lanes for Croell Ave. Lift Station Project — WRH isn't able to get masons and will not get them until June 15th and hoping to finish by July 15th. Other items are on Agenda. Discussion about Ireland Avenue timeline and working days vs non -working days. C. Public Works- Lift Station by sewer plant relays in the pumps are going bad and Brett gave his plan to remedy it. Fence around splash pad and would like another bench swing. Discussion about adding another thing to the splash pad in the future. D. Council Members- Landfill issues with scheduling during only working hours. Need for a sign regulating what items cannot be dumped and who is allowed to dump (only Tiffin Residents)(photo enforced). Also allowing video monitoring. Would need to amend the ordinance. Watershed meeting- Bartels and Havens attended the meeting, 18th, 23`a, 7th, are the next meetings to discuss further. E. City Clerk/Administrator- Computer project update is underway. Financials are continuing to be reviewed. Doug and Tim have worked with Brenda with DTI to get the budget and financials in order. F. Mayor- Don Goedken had discussion with the Mayor about the annexation. And the majority of other neighbors did not want to annex. Parks Plan had meeting with HBK and will be posting things for community involvement. Bella Sala will be having Hairball back for a concert and will be using city parking lots. Discussion on the city getting reimbursed for parking due to upkeep, etc. Unfinished Business Ordinance 2015-374 Approving Tiffin Heights PAD Lot 109- The Boulders — 3`d Reading Motion to approve Ordinance 2015-374 Approving Tiffin Heights PAD Lot 109- The Boulders — 3ra Reading by Ryan. Seconded by Upton. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Motion to approve Resolution 2015-058 Approving the renewal of Kum & Go Liquor License by Ryan. Seconded by Havens. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Motion to approve Resolution 2015-059 Approving the Change Order from WRH, Inc for the 2014 Water/Sewer/Lift Station Project (CCA Schools) DIV 3 by Ryan. Seconded by Kahler. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Motion to approve Resolution 2015-060 Maxwell Pay Estimate #5 for the 2015 Water & Sewer Extension Project (CCA SCHOOLS) DIV 1 in the amount of $3629.00 by Havens. Seconded by Upton. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Motion to approve Resolution 2015-061 Cornerstone Pay Estimate#4 2014 Water & Sewer Extension Project (CCA Schools) for $241,167.88 by Ryan. Seconded by Kahler. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Upton motion to amend (replace Cornerstone in paragraph with WRH and make change to Div 3). Seconded by Ryan. All ayes, carried. Motion to approve amended Resolution 2015-062 WRH, Inc Pay Estimate #2 2014 Water & Sewer Extension Project(CCA Schools) for $262,368.15 by Ryan. Seconded by Upton Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Motion to approve Resolution 2015-063 Approving Rathje Construction Pay Estimate #2 for Ireland Avenue South of Highway 6 for the amount of $288,877.45 by Bartels. Seconded by Havens. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Motion to approve Resolution 2015-064 Authorizing Mayor & City Administrator to sign the Final Plans to be Submitted to the DOT for Trail Phase 5 by Ryan. Seconded by Kahler. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Motion to approve Resolution 2015-065 To fix a date for a public hearing on proposal to enter into a General Obligation Annual Appropriation Corporate Purpose Loan Agreement and to borrow money thereunder in a principal amount not to exceed $7,200,000 by Ryan. Seconded by Kahler. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Motion to table Resolution 2015-066 Urban Renewal Plan Amendment, Prairie West Lots 1-9 by Upton. Seconded by Ryan. All Ayes, motion passed. Motion to approve Resolution 2015-067 Approving Ireland Avenue Easement Agreements By Ryan. Seconded by Havens. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Motion to approve Resolution 2015-068 Approving The Boulders West PAD Agreement for Lot 109, Tiffin Heights- Part Two by Ryan. Seconded by Bartels. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Ll Motion to approve Resolution 2015-069 Authorizing Mayor & City Administrator to Sign Tiffin Fire Association FY 2016 Contract by Havens. Seconded by Ryan. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Motion to amend to June 24th 2°d Ryan. All ayes, carried. Motion to approve amended Resolution 2015-070 Setting a Date for Public Hearing for the FYI Budget Amendment by Havens. Seconded by Ryan. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Motion to approve Resolution 2015-071 Approving the Issuance of a New Cigarette Permit for Kum & Go by Ryan. Seconded by Kahler. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Motion to approve Resolution 2015-072 Approving the Issuance of a New Cigarette Permit for Casey's General Store by Kahler Seconded by Ryan Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed Motion to approve Hiring Public Works Maintenance Worker by Bartels. Seconded by Kahler All Ayes, motion passed. Discussion and Possible Action Regarding placing a Stop Sign at Potter Street & Lilac Street Motion to approve to put on next council meeting by resolution by Ryan. Seconded by Kahler All Ayes, motion passed. Discussion and Possible Action Regarding Speed Limit on Park Road in Front of School Need and ordinance to change speed limit to 35 MPH from Forevergreen to Coralville City Limits including school zone by need to set PH 5-27-15 at next meeting to have 3 readings. Discussion and Possible Action Approving a Hunting Permit for S. Park Rd. Motion to approve Ryan. Seconded by Kahler All Ayes, motion passed Discussion and Possible Action Part -Time Summer Help for Parks/Streets/Public Works Motion to approve no more than 20 hrs/week and not to exceed July 31St no more than $12/hr by Ryan. Seconded by Kahler. All Ayes, motion passed Discussion and Possible Action to Approve Deputy City Clerk to attend Iowa League of Cities Clerk School the July 20-24, 2015. Motion to approve Havens. Seconded by Kahler. All Ayes, motion passed. Discussion and Possible Action to Approve the Addition of a Billing & Licensing module $3000 expense. Motion to approve Havens. Seconded by Bartels. Roll Call: Kahler, Ryan, Upton, Bartels, Havens. All Ayes, motion passed. Motion to adjourn by Ryan at 9:23 PM Seconded by Havens All Ayes, motion passed May 13, 2015 Ashley Jay- atz, Deputy Clerk s