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Home My Public Portal About11.16.2017 City Council Meeting PacketMEDINA AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Thursday, November 16, 2017 7:00 P.M. Medina City Hall 2052 County Road 24 Meeting Rules of Conduct: • Fill out and turn in white comment card • Give name and address • Indicate if representing a group • Limit remarks to 3-5 minutes I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the November 8, 2017 Special Council Meeting B. Minutes of the November 8, 2017 Regular Council Meeting V. CONSENT AGENDA A. Approve LMCIT Liability Waiver Form for 2018 B. Resolution Designating Polling Places for the 2018 State Primary and State General Election C. Resolution Granting Final Plat Approval of Lunski Nelson Addition D. Approve Development Agreement by and Between the City of Medina and Lunski Development Medina, LLC E. Ordinance Establishing the Lunski Nelson Addition Storm Sewer Improvement Tax District F. Resolution Authorizing Publication of the Ordinance Establishing the Lunski Nelson Addition Storm Sewer Improvement Tax District by Title and Summary G. Ordinance Regarding Solid Waste Storage; Amending Chapter 5 of the City Code H. Resolution Authorizing Publication of the Ordinance Regarding Solid Waste Storage; Amending Chapter 5 of the City Code by Title and Summary VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. OLD BUSINESS A. 2040 Comprehensive Plan Update 1. Resolution Approving the 2020-2040 Comprehensive Plan Update and Authorizing Submission to the Metropolitan Council for Official Review VIII. CITY ADMINISTRATOR REPORT IX. MAYOR & CITY COUNCIL REPORTS X. APPROVAL TO PAY BILLS XI. CLOSED SESSION: POLICE UNION CONTRACT (Minn. Stat. §13D.03) XII. ADJOURN Posted 11/13/2017 Page 1 of l MEMORANDUM TO: Medina City Council FROM: Jodi Gallup, Assistant City Administrator DATE OF REPORT: November 13, 2017 DATE OF MEETING: November 16, 2017 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve LMCIT Liability Waiver Form for 2018 — The City is required to approve the LMCIT form each year. Staff recommends approval. See attached. form. B. Resolution Designating Polling Places for the 2018 State Primary and State General Election — The requirement for cities and school districts to designate their polling places and combinations by December 31 of each year is due to law changes passed this year (MN Laws 2017, Chapter 92; M.S. 204B.16; 205A.11). This change goes hand -in -hand with the establishment of uniform dates for special elections. Staff recommends approval. See attached resolution. C. Resolution Granting Final Plat Approval of Lunski Nelson Addition — Dean Lunski has made an application for a final plat for the Lunski Nelson Addition. The final plat is related to the Medina Senior Living Facility site plan and preliminary plat, which were approved by the City Council on September 19, 2017. Staff recommends approval. See attached memo. D. Approve Development Agreement by and Between the City of Medina and Lunski Development Medina, LLC — The City Attorney has provided a draft development agreement for consideration by the City Council. If the Council approves the final plat, it would be appropriate to take a second action to approve the development agreement. Staff recommends approval. See attached development agreement. E. Ordinance Establishing the Lunski Nelson Addition Storm Sewer Improvement Tax District — The Council held a public hearing on establishing a storm sewer improvement tax district for the property at the November 8 meeting. This ordinance is now presented for action as well. Staff recommends approval. See attached ordinance. F. Resolution Authorizing Publication of the Ordinance Establishing the Lunski Nelson Addition Storm Sewer Improvement Tax District by Title and Summary — Staff recommends approval of the resolution authorizing the publication of the ordinance by title and summary in lieu of the entire ordinance. See attached resolution. G. Ordinance Regarding Solid Waste Storage; Amending Chapter 5 of the City Code — The City Council had a policy discussion at the October 17, 2017 work session to address the location of solid waste storage containers and the challenges with enforcing the current ordinance Staff recommends approval of the updated ordinance allowing the cans to be stored on the side of the garage without screening. This will bring the majority of the city into compliance. See attached ordinance. H. Resolution Authorizing Publication of the Ordinance Regarding Solid Waste Storage; Amending Chapter 5 of the City Code by Title and Summary — Staff recommends approval of the resolution authorizing the publication of the ordinance by title and summary in lieu of the entire ordinance. See attached resolution. VII. OLD BUSINESS A. 2040 Comprehensive Plan Update — The City Council reviewed the entire 2040 Comprehensive Plan at their work session on November 8th. The Planning Commission is scheduled to review the plan at their November 14th meeting. If the Planning Commission does not recommend any additional changes to the draft Plan, staff will request that the City Council approve the Plan at the November 16th meeting and authorize submission to the Metropolitan Council for review. The Metropolitan Council has up to 120 days to review and take action on the City's Comprehensive Plan after the City submits a complete plan. The Met Council has up to 15 business days after submission to determine if the plan is complete. See attached resolution. Recommended Motion: Adopt resolution approving the 2020-2040 comprehensive plan update and authorizing submission to the Metropolitan Council for official review. X. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 004379E-004389E for $5,993.00 and order check numbers 046590-046623 for $188,244.73. 2 " Planning Department Update " Police Department Update " Public Works Department Update " Claims List XI. CLOSED SESSION: POLICE UNION CONTRACT (Minn. Stat. �13D.03) 3 SPECIAL MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 8, 2017 The City Council of Medina, Minnesota met in special session on November 8, 2017 at 5:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. I. ROLL CALL Members present: Anderson, Pederson, Martin, Cousineau, and Mitchell. Members absent: Also present: City Planner Dusty Finke and City Administrator Scott Johnson. II. 2040 COMPREHENSIVE PLAN — JURISDICTIONAL COMMENTS AND COUNCIL REVIEW Finke provided the City Council with the 2040 Comprehensive Plan. Finke also provided background on the proposed changes and requested City Council comments. Council reviewed each chapter of the proposed Comprehensive Plan and provided comment to Finke. Council directed staff to proceed with option 2 in the staff memo if the Metropolitan Council continues to take the position that Medina's staging of development is inconsistent with Metropolitan Council policy. Finke will present the proposed plan to the Planning Commission on November 14, 2017. If no significant changes are requested by the Planning Commission to the proposed plan, then Finke will bring forward a resolution approving the 2040 Comprehensive Plan to the November 16, 2017 City Council Meeting. IV. ADJOURN Mayor Mitchell adjourned the Work Session at 6:50 p.m. Bob Mitchell, Mayor Attest: Jodi M. Gallup, City Clerk Medina City Council Special Meeting Minutes 1 November 8, 2017 DRAFT 2 3 MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 8, 2017 4 5 The City Council of Medina, Minnesota met in regular session on November 8, 2017 at 6 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. 7 8 I. ROLL CALL 9 10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. 11 12 Members absent: None. 13 14 Also present: City Administrator Scott Johnson, City Attorney Dave Anderson, City 15 Engineer Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, 16 and Police Sergeant Jason Nelson. 17 18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 19 20 III. ADDITIONS TO THE AGENDA (7:00 p.m.) 21 The agenda was approved as presented. 22 23 IV. APPROVAL OF MINUTES (7:01 p.m.) 24 25 A. Approval of the October 17, 2017 Special City Council Meeting Minutes 26 Moved by Pederson, seconded by Cousineau, to approve the October 17, 2017 special 27 City Council meeting minutes as presented. Motion passed unanimously. 28 29 B. Approval of the October 17, 2017 Regular City Council Meeting Minutes 30 It was noted on page ten, line 32, it should state, "Martin stated that the City was not 31 asked by the Metropolitan Council to add significant residential development to the City 32 and therefore there is a thought that this is an the City has an opportunity to keep the 33 residential development low." On page ten, line 45, it should state, "...plan they arc 34 currently being reviewed reviewing by the Metropolitan Council." On page 11, line 10, it 35 should state, "...ensured endeavored to stage development so that..." On page 11, line 36 6, it should state, "...not everyone wants that this type of development to occur, noting 37 that the residents are not-afl sad disappointed that..." On page 11, line 8, it should state, 38 "...staging and we speak for them. Representation is out obligation." 39 40 Moved by Cousineau, seconded by Anderson, to approve the October 17, 2017 regular 41 City Council meeting minutes as amended. Motion passed unanimously. 42 43 V. CONSENT AGENDA (7:06 p.m.) 44 45 A. Approve Final Pay Voucher No. 9 for Tower Drive Improvement Project 46 B. Approve 2018 Prosecution Legal Rates with Tallen and Baertschi 47 C. Reschedule November 21, 2017 City Council Meeting to November 16, 2017 48 at 7 p.m. 49 D. Resolution No. 2017-89 A Resolution of Local Government Unit Authorizing 50 Filing of Application and Execution of Grant Agreement to Complete Ball Medina City Council Meeting Minutes 1 November 8, 2017 1 Field Improvements Under the Provisions of the Hennepin County Youth 2 Baseball and Softball Facility Grant Program 3 E. Resolution No. 2017-90Appointinq Todd A. Geske as the City of Medina 4 Building Official 5 Johnson recognized Loren Kohnen for his 38 years of service, noting that he would be 6 semi -retired. 7 8 Mitchell suggested that the City express appreciation to Kohnen for his years of service 9 with a letter. 10 11 Moved by Martin, seconded by Anderson, to approve the consent agenda. Motion 12 passed unanimously. 13 14 VI. COMMENTS (7:08 p.m.) 15 16 A. Comments from Citizens on Items not on the Agenda 17 There were none. 18 19 B. Park Commission 20 Scherer reported that the Park Commission will not meet in November. He stated that 21 the grant is moving forward and the volleyball court at the Fields of Medina will be 22 constructed the following day. 23 24 C. Planning Commission 25 Finke reported that the Planning Commission will meet the following week to conduct 26 two hearings and consider finalization of the Comprehensive Plan. 27 28 VII. NEW BUSINESS 29 30 A. Hamel Fire Department Contract Update Request (7:09 p.m.) 31 Johnson reported that the Hamel Fire Department is requesting a five-year extension of 32 their contract. 33 34 Martin stated that the department is looking to achieve durability and longevity to 35 negotiate with providers for financing of equipment. She stated a longer life contract is 36 more financially viable. She stated that there are also benefits for recruitment. She 37 believed that this would be a good compromise and noted that the department has done 38 a wonderful job in its recruiting efforts. She stated that all is going well and therefore she 39 has no reservations on the proposal. She stated that sometimes the paperwork is the 40 greatest headache in administrative work and this longer contract would allow the 41 organization to focus on the task at hand of providing fire protection services. She 42 stated that the City is very proud of the department and appreciates the benefit they 43 provide to the City. 44 45 Pederson stated that he can fully understand the need for a longer contract. He also 46 expressed appreciation for what the department provides to the City of Medina and 47 thanked the department for their service. 48 49 Anderson concurred with the previous statements. 50 51 Cousineau thanked the department for the service they provide. Medina City Council Meeting Minutes 2 November 8, 2017