HomeMy Public PortalAbout11.18.2009 Park Commission MinutesMedina Park Commission Meeting Minutes
November 18, 2009
Medina City Hall
Page 1 of 4
The Park Commission of Medina, Minnesota met in regular session on November 18, 2009 at
7:00 p.m. in the Medina City Hall. Park Commission Chair Ann Thies presided.
1) Call to Order
Commissioners present:
Janet White
Commissioners absent:
Also present:
Ann Thies, Ben Benson, Madeleine Linck, Paul Jaeb, and
Bill Waytas & Chris Hilberg
Jodi Gallup and Steve Scherer
2) Additions to the Agenda: Add field house project update including grant application
and add bird house installation. Moved by Jaeb and seconded by Benson. Motion passed
unanimously.
3) Approval of the Minutes
October 21, 2009 Regular Meeting Minutes
• Section 5: Dave Thill, Hennepin County Environmental Services
• Section 5: Develop a work plan for pasture management U of M Extension
presented. Betsy Wieland, University of Minnesota Extension Service, was
present at the meeting to discuss a services agreement for her to create a work
plan for manure and pasture management
• Move recognition for field house donations to staff report.
• Section 7a: ... Sarah Wyatt, Three Rivers Park District Representative for the
City of Medina, ...
• Section 7c: Minnesota Land Trust...
• Section 7d: Orono Assistant City Administrator, Gaffron,...
A motion was made by Benson and seconded by Linck to approve the minutes, with the
noted corrections. Motion passed unanimously.
4) Public Comments (on items not on the agenda): None.
5) City Council Update:
Council member Smith updated the Park Commission that the City Council:
• Had a special session to review the budget and discussed a 1% increase that will
be finalized at the December 1st City Council meeting.
• Included a Public Works Facility Fact Sheet in the next Medina Message
newsletter. The City Council will be discussing the project at the December 1st
meeting.
• Passed the business park zoning ordinance and new driveway width ordinance.
• Had an open space presentation and requested materials be given to Park and
Planning Commissioners.
• Approved a resolution giving local approval for a potential new large business in
Medina to get financing through a joint powers agreement with the City of
Minneapolis and Hennepin County.
Medina Park Commission Meeting Minutes
November 18, 2009
Medina City Hall
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• Approved the 2010-2030 Comprehensive Plan, which has been approved by the
Metropolitan Council.
• Carolyn Smith met with a resident and her two daughters that are interested in
going door to door to do waste sorts and promote organics recycling.
6) Uniform Park Signs
Jaeb handed out a sheet that gives facts on the proposed routed plastic material. He noted
that the material is vandal proof, water proof, and made from recycled plastic.
Jaeb reviewed all the elements of the signs that the Park Commission had previously
discussed and that he and staff were recommending including:
• 4 x 4 cedar posts stacked two thick and cut at an angle. Not fiber force posts
• Words on sign to be v-grooved and logo to be inserted not filled
• Sign color will be tan with inside letters brown
• Sign thickness should be 3/4 inch (same as sample)
• All signs should be one-sided except Hunter Lions Park
Scherer stated that a Park is a destination. The signs do not need to be two-sided if the
signs are placed far enough back and at the right angle. It was discussed if Holy Name
Park should also be a two-sided sign, but it was determined it should be one-sided for
now. The City could always order a second panel for the sign if it was needed in the
future.
The Park Commission looked at the sample v-groove signs in Columbia Heights and
Eagan and determined the cedar posts looked more natural than the originally suggested
fiber force posts.
Scherer suggested that the City should install the signs to save money and to be able to
afford landscaping around all the signs.
The Park Commission briefly discussed landscaping and agreed that the landscaping
looked nice around the City of Eagan Northview Park sign and Columbia Heights
Sullivan Park sign.
A motion was made by Linck and seconded by Benson to recommend to the City Council
the above sign elements to be used for the uniform park signs. Motion passed
unanimously.
7) Field House Donation Recognition & Project Update
The Park Commission looked at pictures of the current donor wall located in Hamel
Legion Park and suggested recognizing the donors of the Hamel Field House project on
the donor wall. It was discussed that there could be some verbiage recognizing the
organizations that donated to the project and separate verbiage recognizing individuals
that donated to the project. The Park Commission discussed using some method of
Medina Park Commission Meeting Minutes
November 18, 2009
Medina City Hall
Page 3 of 4
calculation to determine which individuals should be specifically recognized. An
example would be recognizing anyone that contributed at least 3% of the total project
cost should be individually recognized.
Scherer showed the Park Commission pictures of the Field House construction and stated
that the lift station was finished, the storm pipe was in and would be finished in the
spring, and the building footings, underground work, and framing was complete. He
stated that there was one small plumbing change order that was approved and staff was
working on getting a few other change orders resolved.
Gallup updated the Park Commission that the City had applied for a grant from the
Hennepin Youth Sports Facility Grant Program in the amount of $100,000 to finish a few
of the items that were not originally budgeted. If the City does not receive funding from
the grant, we will have to use more Park Dedication dollars. A few of the items included
in the grant application were paying for a garbage enclosure, NSF refrigerator, and the
baseball field fencing.
8) Staff Report
a) Tomann Parcel Maintenance Plan: The City is still waiting on Dave Thill to finish the
maintenance plan.
b) General Items:
• 2009 Goals: The Park Commission reviewed their 2009 goals and had
completed almost all of their projects. Smith congratulated the Park
Commission for all their hard work this year and asked that the City Council
be updated at the December lst meeting.
• Park Commission Appointments: Gallup reminded the Park Commission that
two seats will be open for appointment/reappointment beginning January 1,
2010. The application deadline is December 18th
• Cancel December Meeting: A motion was made by White and seconded by
Jaeb to cancel the December 16th Park Commission meeting. Motion passed
unanimously.
• Routine Items: Thies suggested that staff create a list of routine items that
should be reviewed each year by the Park Commission including grant
applications, bird watching event, January goals for the year, spring park tour,
and CIP review.
c) Bird House Installation: Linck and Benson stated that they have installed four bird
houses at Medina Lake Preserve and still plan to install more bird houses at
Rainwater Nature Area. Linck stated that Public Works will still need to install the
PVC pipes. Linck volunteered to check the bird houses in the spring.
9) Adjourn
A motion was made by Jaeb, seconded by White and passed unanimously, to adjourn the
meeting.
Medina Park Commission Meeting Minutes
November 18, 2009
Medina City Hall
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The meeting was adjourned at 8:17 p.m.
Minutes prepared by Jodi Gallup.