HomeMy Public PortalAbout2022-10 Accepting a 2022 Neat Streets Miami matching grant from Miami-Dade County for the Key Biscayne street planting programRE S O L U T IO N N O . 20 2 2 -10
A RE S O L U T IO N O F T H E V IL L A G E C O UN C IL O F T H E
V IL L A G E O F K E Y B IS C A Y N E , F L O RI D A , A C C E P T IN G A
2 0 2 2 N E A T S T RE E T S M IA M I M A T C H IN G G RA N T IN A N
A M O U N T O F $2 5 ,0 0 1 F R O M M IA M I-D A D E C O U N T Y F O R
T H E KE Y B IS C A Y N E S T RE E T T R E E P L A N T IN G
P R O G RA M A N D A P P R O V IN G A N A G R E E M E N T
R E L A T E D T O T H E S A M E ; P R O V ID IN G F O R
A U T H O RI Z A T IO N ; A N D P R O V ID IN G F O R A N
E F F E C T IV E D A T E .
W H E RE A S , the Village of Key Biscayne ("Village") desires to plant trees to enhance the
quality of life and urban management within the Village as part of the Key Biscayne Street Tree
Planting Program (the "Program"); and
WHEREAS, the Program will help reduce flooding, provide cooler and cleaner air, and
improve physical, mental, and economic health, among other benefits; and
WHEREAS, Miami-Dade County ("County") has awarded the Village a 2022 Neat Streets
Miami Matching Grant (the "Grant") in an amount of $25,001 for the Program; and
WHEREAS, the Village desires to accept the Grant and enter into the Grant Agreement,
in substantially the form attached hereto as Exhibit "A" (the "Agreement"); and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals. That each of the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Acceptance and Approval. That the Village Council hereby accepts the
Grant in an amount of $25,001 from the County and approves the Agreement in substantially the
form attached hereto as Exhibit "A."
Page I of2
Section 3. Authorization. That the Village Council hereby authorizes the Village
M an ager to execute the A greem ent, in substan tially the form attached hereto as Exhibit "A,"
subject to the V ill age A tt orn ey's approval as to fo rm , content, an d legal sufficiency.
Section 4.
adoption.
Effective Date. That this Resolution shall be effective imm ediately upon
PASSED and AD OPTED this 8th day of __ -=-M=ar=c=h=----------~ 2022.
ATT EST:
J0CEYNB.0CH
VILLAGE CLERK
WE ISS SEROTA HELFMAN COLE & BIERM AN, P.L.
VILLAGE ATT ORN EY
Page 2 of2
EXHIBIT "A" ~~td,, a ~~,!ff •~ Million
MIAMI· ~ TREES S•llmh / Miami
Miami- Dade County
Parks, Recreation, and Open Spaces Department
GROWING ROOTS FOR ENVIRONMENTALLY EQUITABLE
NEIGHBORHOODS (GREEN) MIAMI-DADE COUNTY MATCHING GRANT
PROGRAM
TREE PLANTING AGREEMENT
Grantee: Village of Key Biscayne
Amount: $25,001
Grant Description: To plant trees with municipalities and organizations on Miami-Dade County's
corridors as part of our efforts to reach the Million Trees Miami goal of achieving a 30% tree canopy.
This Agreement (the "Agreement"), made and entered into this __ day of ~ 20_, by and
between Village of Key Biscayne (the "Grantee") and Miami-Dade County (the "County"), hereinafter
called the "County" through its Parks, Recreation, Open Spaces Department (the "Department").
The County and Grantee have agreed to partner on the implementation of Key Biscayne Street Tree
Planting Program (project name) to be completed by June 30, 2022.
RECITALS
WHEREAS, the County desires to increase the tree canopy in Miami-Dade County and to reach
the Million Trees Miami goal of achieving a 30% tree canopy; and
I
WHEREAS, the County has provided a subaccount to the tree trust fund for the procurement of
trees on county and local public land and of this amount $25,001 (the "Grant Funds") will be provided to
the Grantee on the terms and conditions set forth in this Agreement; and
WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work in
Exhibit A of this Agreement; and
WHEREAS, the Grantee is responsible for the maintenance of the trees after completion of the
project; and
NOW, THEREFORE, the County and Grantee agree as follows:
1
T E R M S A N D C O N D IT IO N S O F A G R E E M E N T
A . R e q u i r e m e n ts fo r a p p ro v a l o f G ra n t A w a rd A g re e m e n t: As a prerequisite to its receipt of the
G rant Fu nd s, the G rantee shall meet the requirements set forth below to the County's
sa tisfa ctio n . Req u irem e nts fo r this grant are listed below.
1. Timeline: The following grant project start date, end date, and reporting dates must be
ad h e red to .
Start date: Contract Execution Date
End date: Ju ne 30 , 20 22
Final report date: Ju ly 3 1 , 20 22
2 . Scope of Work: It is mutually agreed and understood that the scope of work shall be as
provided in Exhibit A (Grant Application Package). Scope of Work must adhere to:
- All trees must be canopy natives or Florida-friendly trees. For the purpose of this
g rant, palm s are not co nsid ered can o py, and as such are not eligible for grant
reimbursement or match for these projects. All trees must be planted on the
public property within Miami-Dade County in adherence to Miami-Dade
County's Landscape Ordinance (Chapter 18-A and Chapter 18-B).
• Trees shall have a minimum overall height of 12-feet and 2-inch caliper
at time of installation. If planting Florida native species, trees shall have
a minimum overall height of 8-feet and 1.5-inch caliper at time of
installation.
• When installed in roadways, trees shall have a maximum average
spacing of 35-feet on center and be placed within 7-feet of the edge of
the roadway pavement and/or where present, within 7-feet of the
sidewalk.
• Trees shall be installed in a way that complies with site triangle
regulations and should not be planted within no planting zones.
• If trees are proposed under overhead power lines, they shall have a
minimum overall height of eight (8) feet and a minimum caliper of one-
half (1.5) inch at the time of planting. The maximum average spacing in
this case shall be 25-feet.
• All trees shall have and shall be maintained with a trunk clearance of
four (4) feet (no multi-trunk).
- All trees must conform to the standards for a Florida No. 1 or better, as
provided in the most current edition of the "Florida Grades and Standards for
Nursery Plants."
- Each Grantee is enco uraged to review the Neat Streets Miami GREEN Miami-
Dade County Matching Grant Procedures to ensure that the project will be in
full compliance with the stated requirements.
3. Budget: It is mutually agreed and understood that the project costs shall be as provided
in Exhibit A (Grant Application Package). The match amount must equal 25% or 50% of
total projects costs (dependent on existing urban tree canopy in project location, as
2
defi ned by the 2021 M iam i-D ade County U rban Tree Canopy A ssessm ent Update) and
m ay exceed the grant am o unt. If any portion of the m atching requirem ent w ill be m et
thro ugh the provision of in-kind service, the County shall appro ve the value or cost or
the in-kind services to be provided to fulfi ll the m atching requirem ents. M atch m ust
rem ain the sam e or exceed the percent referenced in the original application.
4. Promotions: A ll pro m otio ns m ust adhere to the N eat Streets M iam i M edia Release
G u idelines. The G rantee w ill agree to prepare a draft Press Release w hich describes its
project and acknow ledges N eat Streets M iam i and M illion Trees M iam i, w hich shall be
su bject to the County's appro val in advance of publication. The County shall also be
acknow ledged in any subsequent m edia releases or in any printed, w ebsite, social m edia
or other com m unication m aterials related to the pro ject. Copies of any other publicity
as w ell as copies of any m ajo r w ork products generated in connection w ith this grant
shall be fo rw arded to the County fo r review . M iam i-D ade County, M illion Trees M iam i
an d N eat Streets M iam i logos should be included in all printed m aterials.
5. Miami-Dade County Tree Trust Fund: Funds allo cated to pro jects by the GREEN M iam i-
D ade County M atching G rant com e fr om m itigation funds collected by the Division of
Enviro nm ental Resources M anagem ent, i.e. the Tree Trust Fund, and as such are
encum bered fo r the planting of trees on public property. These funds shall not be used
to satisfy tree m itigation per perm itting or enfo rcem ent requirem ents.
6. Conditions and Contingencies: The Grantee agrees that the Grant Funds w ill be used
on ly fo r the purpose as stated in this A greem ent, as described in the Scope of W ork and
w ith no substantial variance to the appro ved Budget (See Exhibit A) unless prior
approval in w riting is obtained fr om the County. The Grantee certifies that the grantee
organizatio n operates under a tax-exem pt status. If grantee determ ines that Grant
Fu nds cannot be expended by June 30, 2022 (end date), the grantee m ust notify liaison
o r request a no -cost extensio n (see Exhibit D -A m endm ent Change Form ) im m ediately
and no later than June 1, 2022.
B. Additional Requirements due throughout the funding period:
1. Reporting: Final Report m ust be subm itt ed electronically by July 31, 2022. Refer to
Exhibit B fo r reporting guidelines.
2. Data Tracking: A ll trees planted m ust be m apped according to County specifications:
G oo gle Live M aps and D ata Tracking Form (Exhibit C)
3. Contract Amendments: The G rantee m ust subm it an A m endm ent Change Form (Exhibit
D ) to request any change to the executed contract. This fo rm m ust be appro ved prior
the Grantee m aking any of the pro posed changes in order fo r the Grantee to subm it
pro jects elem ents related to the change, fo r reim bursem ent.
4. Organizational Status Changes: The G rantee m ust notify the County liaison w ithin tw o
w e eks of changes in organizational status, incl uding but not lim ited to: key personnel
such as senior or pro ject staff , organizational nam e, tax status, and organizational
ad dress.
3
5. Other Organizational Changes: The Grantee will notify the County's liaison of any
organizational changes, such as new address or contact information.
C. Reimbursement/Agreement Closeout Requirements: Reimbursement for eligible project costs
will be requested once the Exhibit B Final Report is received, reviewed, and processed by the
Grant Administrator. Reimbursement requests are contingent upon the Exhibit B Final Report
being complete with all required information, in the correct formats. All final reporting
documents must be received and processed within two (2) years or 730 days from the reporting
date specified in this contract due date, or the Grantee forfeits their right to request
reimbursement.
D. Indemnification of County
Subject to the limitations on liability set forth in Section 768.28, Florida Statues (to the extent the
entity is a State or local government), the Grantee agrees to indemnify, save, and hold the County
harmless from all liability, loss, cost, and expense, including attorneys' fees and court costs at all
trial and appellate levels, which may be sustained by the County, to any person, natural or
artificial, by reason of the death of or injury to any person or damage to any property, whether or
not due to or caused by the negligence of the Grantee, arising from or in connection with the
Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees)
installation and/or maintenance of trees on County property or in the County right-of-way. The
Grantee agrees to defend, at its sole cost and expense, but at no cost and expense to the County,
any and all suits or actions instituted against the County for the imposition of such liability, loss,
cost, and expense arising from or in connection with the Grantee's (or its employees, agents,
contractors, subco ntractors, licensees, or invitees) installation and/or maintenance of trees on
County property or in the County right-of-way.
Primary Grant Contract:
Provide the information below for the primary contact person for this grant. This is the person to whom
all correspondence will be directed.
Name: _
Title: _
Mailing Address: _
City, State, Zip: _
Phone: _
Email: _
Website: _
IN WITNESS WHEREOF, the parties hereto have caused these present to be executed on the
day and year first written above.
4
N A M E O F G R A N T E E : _
A D D R E S S : _
B Y : _
G ran te e R e p rese n tativ e s' S ig n atu re
P R IN T N A M E _
M IA M I-D A D E C O U N T Y , FL O R ID A
B Y : _
D irecto r P arks, R ecre atio n , an d O p e n S p ace s D e p a rtm e nt
LE G A L S U F FIC IE N C Y : _
C o u n ty A tt o rn e y
D A T E : _
T IT LE : _
D A T E : _
D A T E : _
5
EXHIBIT A:
GRANT APPLICATION PACKAGE SCOPE OF WORK
2022 GREE N Miami-Dade County Matching Grant
1REE05 • MILLION TREES MIAMI
[IN S E R T FIN A L G R A N T A P P LI C A T IO N P A C K A G E H E R E ]
6
F r id a y, D e c e m b e r 3 1 , 2 0 2 1
2022 GREEN Miami-Dade County Matching
Grant.
Apply today for Neat Streets Miami's Growing Roots for Environmentally Equitable Neighborhoods
(GREEN) Miami-Dade County Matching Grant to support environm ental equity in Miami-Dade County
and help Million Trees Miami reach their goal of achieving a 30 percent tree canopy County-wide.
Funded by Miami-Dade County, this grant engages municipalities, agencies, non-profits foundations,
and community groups in planting native or Florida-friendly trees on public land, including corridors,
gateways, bus stops, schools, libraries, and parks.
The goal of this program is to leverage the County's Tree Trust Fund by encouraging investments on
public land.
G rants of $5,000 to $50,000 will be awarded to those communities who can demonstrate the greatest
benefits for residents, employers and visitors, and are able to provide a stewardship plan for our joint
investment.
The GREEN Miami-Dade County Matching Grant provides either a 75% or 50% match contribution to the
Applicant, dependent on planting location's existing urban tree canopy, not to exceed the maximum
grant amount for the current cycle ($50,000).
Eligible expenses fo r grant and matched funds are as fo llows:
• Procurement of trees
• Installation of trees
• Maintenance of trees
• Supply costs
• Preparation of the planting site
• Permit fees
The G rant Application m ust include the fo llow ing:
• Online submittal by deadline
• Detailed proposed budget
• Google Live Planting Plan(s) with location, number of trees and species. A professional
landscape design is not required.
• Before photos of project location(s).
G rant applications w ill be evaluated using the fo llow ing criteria:
1. Existing Tree Canopy and Income Level
• Area has 20 percent or less existing tree canopy
• Area has low-to-moderate income populations
• Applicant does not have access to a tree trust fund
2. Project Enhancements
• Growing Green Bus Stops
• Growing Green Playgrounds
• Gateways/Corridors/Connections to Schools and/or Parks
• Schools/Parks/Libraries/Public Housing Sites/Other
• Natural Disaster Recovery
3. Resiliency/Impact
• Biodiversity
• Planting in a FEMA flood zone
• Focus on Florida natives
• Number of trees
• First time applicant
• Continuation of planting from a previous cycle (next phase)
4. Community Outreach
Create your ow n autom ated PDFs with Jotfo rm PDF Editor- It's free
1
~ Jotform
• D efi ned pla n to engage the pub lic (e.g . new sp aper/m agazine art icl e , surv eys, info rm atio nal
m aterials to be distrib uted, etc .)
• S o c ial m e dia plan
• Fulfi ll m e nt of estab lis hed co m m unity plan
W hile preferenc e w ill be given to areas w ith lo w -to -m o d erate inco m e po pulatio n s defi ned as census
t r a c t t h a t a r e in t h e fo u rt h o r fi ft h q u in t ile d is t r ib u t io n o f M e d ia n H o u s e h o ld Inc o m e, and/o r w ith 20
p e r c e n t o r le s s t r e e c a n o p y , g r a n t a p p lic a t io n s t h a t d o n o t m e e t e it h e r o r b o t h o f t h e s e p r e fe r e n c e s w ill
s t ill b e c o n s id e r e d .
Timeline:
• Grant announcement: Wednesday, December 1, 2021
• Grant info webinar*: Tuesday, December 7, 2021 at 2 p.m.
• Application deadline: Friday, December 31, 2021
• Anticipated award announcements: early February 2022
• Last Day to Notify NSM staff of location changes: Thursday, March 31, 2022
• Planting deadline: Thursday, June 30, 2022
• Final report deadline: Sunday, July 21, 2022
Visit the GREEN Miami-Dade County Matching Grant Program webP-ag~ for more details.
*On Tuesday, December 7, 2021, we will be hosting an informational webinar via Zoom. For more
information, questions, or to request to join the webinar, please
email Nikki.Anderson@miamidade.gov.
Click here for the GREEN Miami-Dade County Matching Grant Procedures.
Since you cannot save your work and return to this application, we recommend
printing this application. Click "Print Form" at the end of this application.
Contact Information
Name of Organization
Address
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, FL, 33149
United States
Organization Type Municipality
Interested non-profits, foundations and community groups should contact Neat Streets Miami prior to
submitting an application to ensure that their proposed planting does not have any conflicts with
current or planned projects. Please email Nikki Anderson at Nikki.Anderson@miamidade.gov.
Is the municipality a Tree City USA?
Will the municipality apply to become
a Tree City USA?
Contact Name {Person filling out
application)
Job Title
No
Yes
How many trees were planted by your 40
municipality/organization/agency in
the previous calendar year (January 1
- December 31, 2021 )?
Olga Garcia
Create your own automated PDFs with Jotfo rm PDF Editor- It's free
Zoning Plans
2
~ Jotform
E-mail
Phone Number
Project Manager {If awarded)
E-mail
Phone Number
Project Narrative
Project Title
ogarcia@keybi scayne. fl.gov
(786) 676-3457
Jake Ozyman
jozyman@keybiscayne.fl.gov
(305) 365-7568
Key Biscayne Street Tree Planting Program
Goals of Project
The goal of this project is to provide for an enhanced quality of life and urban management within the
Village of Key Biscayne. Due to several historical storms, many trees were destroyed over time and
some areas have not yet been restored to their original tree canopies. Ultimately, additional trees in the
Village will help to reduce flooding, provide cooler and cleaner air, and improve physical, mental and
economic health among other benefits.
Will the project fulfill an element of an Yes
established community plan?
(Yes/No)
Please name the established Village of Key Biscayne Master Planster P
comm unity plan.
Is this proposal the continuation of a No
previous GREEN Miami-Dade County
(fo rmerly known as Street Tree)
Matching Grant-funded project? If
yes, please provide the funding
year(s) below.
Project Enhancements
G row ing G reen Bus Stops
Neat Streets Miami's Growing Green Bus Stop initiative encourages the installation of shade trees at
unshaded bus or transit stops throughout Miami-Dade County in order to mitigate the urban heat island
effect and enhance the transit experience.
For information on Planting Trees at Bus Stops, click here.
W ill your project include a Growing
Green Bus Stop?
No
G row ing G reen Playgrounds
Neat Streets Miami's Growing Green Playgrounds initiative addresses the wellbeing of children and
youth in Miami-Dade County by ensuring their safety through the planting of shade trees at playgrounds
(with or without canopy structures) to help decrease dangerously high surface temperatures.
Create your own autom ated PDFs with Jotfo rm PDF Editor- It's free
3
~ Jotform
Will your project include a Growing
Green Playground?
Yes
Provide the location(s) of each playground and the number of trees that will be planted (specify
the species for each).
Harbor Park at 571 Harbor Drive: 2 Gumbo Limbos, 1 Oak, and 13 Bulnesias
Village Green Park at 450 Crandon Boulevard: 10 Bulnesias, 12 Green Buttonwoods, 9 Gumbo Limbos,
and 7 Oaks
Attach a before photo of each
playground being shaded.
Create your own automated PDFs with Jotform PDF Editor- It's free
4
~ Jotform
Create your ow n autom ated PDFs with Jotfo rm PDF Editor- It's free
5
~ Jotform
Gateways/Corridors/Connections to Schools and/or Parks
• Gateways, both vehicular and pedestrian, identify entrance points into the County and key
destinations within the County. They are intended to enhance travelers' experience as they enter
Miami-Dade County from the surrounding areas by offering scenic views and appealing
architectural elements. Gateways into retail areas, public greenways, and park systems may also
take advantage of scenic views and incorporate local artwork and vegetation to provide texture
and interest. Successful Gateways use landscape, architecture, other materials, and views to
cultivate a sense of identify and an atmosphere of welcome.
• Corridors are the major physical routes that channel vehicular, pedestrian and boat traffic into and
within Miami-Dade County, lining cities and neighborhoods to each other and to the surrounding
region. The views and general experience of those traversing the County's Corridors define, to a
great extent, the overall image of the County, consequently effecting residents' quality of life, the
tourist experience, the economic development climate and other important factors.
• Creating safe and equitable access to parks and schools through infrastructure improvements,
such as the installation of trees, encourages walking and bicycling.
Will your project include shading a
Gateway, Corridor, and/or Connection
to School and/or Park?
Corridor
Provide the location(s) of each Corridor shaded. What route is the Corridor a link to? What is the
number of trees that will be planted (specify the species for each).
Fernwood Drive corridor which, other than Crandon, is a direct connection through the Village to get
from one end of the island to the other. Fernwood provides connections to several drives that connect
to Crandon Boulevard.
Proposed are 34 Green Buttonwoods, 20 Bridalveils, 4 Oaks, and 55 Bulnesias
Create your own automated PD Fs with Jotform PDF Editor- It's free
6
~ Jotform
Attach a before photo of each
Corridor being shaded.
Create your own autom ated PDFs with Jotfo rm PDF Editor- It's free
7
~ Jotform
School/Park/Library/Public Housing/Other Planting Sites
The 2022 GREEN Miami-Dade County Matching Grant cycle has expanded planting locations from
streets to public land, including schools, parks, libraries, public housing sites and other eligible
locations. Planting trees in these locations aims to increase canopy and bring multiple benefits and
enhancements to our community.
Will your project include planting in a
school, park, library, public housing
site, or other eligible public property ?
No
Natural Disaster Recovery
Natural disaster recovery includes tree replacement/planting of areas ravaged by hurricanes or other
natural disasters, to help rebuild communities and improve resiliency physically, as green infrastructure.
Will your project include tree
replacement in an area affected by a
natural disaster?
Yes
Provide the location(s) of the area affected by a natural disaster, along with the name of the
disaster. What is the number of trees th at will be planted (specify the species fo r each).
Hampton Lane at the intersections of Cypress, Cranwood and Greenwood Drives.
Pacific Road between East Drive and East Heather Drive. Both areas were affected by Hurricane Irma in
2017 and Hurricane Wilma in 2005, which destroyed several trees throughout the Village including
some in these areas.
Attach befo re photos of the area(s) to
be restored after a natural disaster.
Create your own autom ated PDFs with Jotfo rm PDF Editor- It's free
8
~ Jotform
Please attach before photos of any
project planting sites not covered in
the Enhancements above.
- ----- -- - - -
-.
Create your ow n autom ated PDFs with Jotfo rm PDF Editor- It's free
9
~ Jotform
Create your own automated PDFs with Jotform PDF Editor- It's free
10
~ Jotform
Create your own autom ated PDFs with Jotfo rm PDF Editor- It's free
11
~ Jotform
;
Create your own automated PDFs with Jotform PDF Editor- It's free
12
~ Jotform
C re a te yo u r o w n a u to m a te d P D F s w ith J o tfo rm P D F E~itor - It's fr e e
13
~ Jotform
~-:==~' > - -=~~
Project Location
LANDSCAPE REQUIREMENTS
All trees must be canopy natives or Florida-friendly trees. For the purpose of this grant, palms are not
considered canopy, and as such are not eligible for grant reimbursement or match for these projects.
All trees must be planted on public land within Miami-Dade County in adherence to Miami-Dade
County's Landscape Ordinance (Chapter 18-A and Chapter 18-8).
• Trees shall have a minimum overall height of 12-feet and 2-inch caliper at time of installation.
• When installed in roadways, trees shall have a maximum average spacing of 35-feet on center
and be placed within 7-feet of the edge of the roadway pavement and/or where present, within 7-
feet of the sidewalk.
• Trees shall be installed in a way that complies with site triangle regulations and should not be
planted within no planting zones.
• If trees are proposed under overhead power lines, they shall have a minimum overall height of
eight (8) feet and a minimum caliper of one-half (1.5) inch at the time of planting. The maximum
average spacing in this case shall be 25-feet.
• All trees shall have and shall be maintained with a trunk clearance of four (4) feet (no multi-
trunk).
• All trees must conform to the standards for a Florida No. 1 or better, as provided in the most
current edition of the "Florida Grades and Standards for Nursery Plants."
Location(s) of Planting
Buttonwood Drive between Woodcrest Road and Cypress Drive: Green Buttonwoods and Oaks
Hampton Lane and Woodcrest Lane between Fernwood Road and Woodcrest Road: Oaks
Glenridge Road between Woodcrest Lane and West Heather Drive: Oaks
Fernwood Road between Woodcrest Lane and West Mashta Drive: Green Buttonwoods, Bridalveils,
Oaks and Bulnesias
West Mashta Drive between Woodcrest Road and Allendale Road: Bridalveils and Mahoganies
Cape Florida Drive east and west of Island Drive: Oaks, Bulnesias, and Bridalveils
Beechwood Drive between Harbor Drive and Allendale Road: Mahoganies, Bulnesias, and Green
Buttonwoods -
Will any of the trees proposed in this
project be planted underneath power
lines?
No
Create your own automated PDFs with Jotform PDF Editor- It's free
14
~ Jotform
Will any of the trees proposed in this
project be planted in a high-flood risk
FEMA Flood Zone
Yes
If yes, please list the FEMA Flood Zone ( e.g. AE, AH, VE, A, D)
AH
Miami-Dade County Commission
District (project location) 7
To locate the project's M iam i-D ade County Com m ission District, please click here.
County or Local Road? Local Road
Interested applicants planting outside of their jurisdiction should notify Neat Streets Miami at
Nikki.Anderson@miamidade.gov about their intent on planting in specified jurisdictions to avoid
conflicting projects.
If planting in an area outside the applicant's jurisdiction, applicants must have permission from the
governing jurisdiction of the project location at the time the application is submitted. If a permit is
required to plant at that location, applicants must disclose that requirement in their grant application
and are required to secure said permits within the grant project period prior to planting, if awarded.
Please· state the local jurisdiction Village of Key Biscayne
Description of Trees
Proposed number of trees to be 103
installed
All trees must be canopy native or Florida-friendly trees. Palms are not considered canopy. Please
adhere to FPL.:s Right Tree,_filght Place under power lines. In an effort to maximize grant dollars and
long-term survivability of trees, please keep tree heights at 12ft to 14ft, and under powerlines, 8ft to
12ft, as appropriate.
For general information, along with recommended street tree species, please review the Miami-Dade
County Street Tree Master Plan.
Please limit the planting of trees that have proven fragile during storms such as glaucous cassia
(Senna surattensis), jacaranda (Jacaranda mimosifolia), yellow tabebuia (Tabebuia caraiba), and non-
native ficus species.
Please provide a breakdown of the number of each species (scientific and common name) and
size of trees (height & DBH/caliper) to be installed
20 Live Oaks
4 Silver Buttonwoods
23 Green Buttonwoods
22 Bulnesias
7 Mahoganies
18 Bridalveils
9 Gumbo Limbos
All trees to be at a minimum of 2.5-inch caliper and 14 feet in height.
Planting Plan
Create your ow n autom ated PDFs with Jotfo rm PDF Editor- It's free
15
~ Jotfori'n
F o r instructio ns on ho w to create a P lantin g P lan in G o o g le Li ve M aps, ple ase cl ic k here. P le ase note, if
y o u a r e p la n n in g o n p la n t in g m o r e t h a n 1 0 s p e c ie s a s a p a rt o f t h is p r o j e c t , y o u w il l n e e d t o s u b m it t w o
(o r m o r e ) G o o g le Li v e M a p s / P la n t in g P la n s , a s t h e r e is a 10 -la y e r li m it p e r m a p .
Submit Planting Plan/ Google Live Map Link(s)
https://www.google.com/maps/d/edit?mid=1jsm5RBc1qSUU16pra3JDiQw8HgOC6Mh9&usp=sharing
Ex istin g T re e C an opy an d Incom e Leve l
Dependent on the scope of your
project, existing tree canopy can be
determined at various levels
(municipal, zip code, or block group
level). Please select one below.
Based on the level you selected
above, please provide the target
area's existing tree canopy.
Is the project area low-to-moderate
income?
Municipal
7%
For information regarding existing tree canopy, please click here. If you have any questions, please contact Nikki Anderson
at Nikki.Anderson@miamidade.gov.
No
For information regarding income level, please click here. If you have any questions, please contact Nikki Anderson at
Nikki.Anderson@miamidade.gov.
Pro ject Outrea c h and M ain te na nce Plan s
Community Engagement Plan
The Village of Key Biscayne has various methods of communication and for providing outreach to the
community. Residents and nearby landowners will be notified via our Village Connect, on our website,
through the interchangeable entry sign, and by mail through a newsletter. We also have a social media
platform where the information will be shared.
Maintenance Plan
There is money in the Village's budget for both short-term and long-term maintenance of all street trees
within the Village. We have ongoing contracts with highly-recognized landscaping companies who will
continue to perform all the necessary functions of tree and landscaping maintenance including, but not
limited to, the proper trimming, watering, fertilizing, and pruning of all trees within Village property.
$25,000 for this project
Does the your
municipality/agency/organization
agree to staking (for 1 year) and
watering (for 3 months) the trees
planted as a part of this project?
Yes
lnte rloc al A gre e m en t for Tre e Pla nting Re porting
Create your own automated PDFs with Jotform PDF Editor- It's free
16
~ Jotform
Has your
municipality/agency/organization
submitted an lnterlocal Agreement
with Miami-Dade County to report tree
planting?
No
Please enter the anticipated date that Monday, January 17, 2022
your organization will enter into the
Agreement.
Timeline
We anticipate award notifications will
be made in February 2022, with a
planting deadline of June 30, 2022,
and a final report due date of July 31,
2022. Please confirm below that your
organization can accomplish the
proposed planting within these
parameters.
Yes
Budget
M AT CH REQUIREM ENT
Applicants with project located in municipalities with less than 10% existing urban tree canopy {UTC)
will be responsible for 25% of total project costs; applicants with project locations with greate.r than
10% existing urban tree canopy will be responsible for 50% of total project costs. The GREEN Miami-
Dade County Matching Grant provides either a 75% or a 50% match contribution to the Applicant not to
exceed the maximum grant amount for the current cycle ($50,000).
• Example #1, for a $10,000 project in a low canopy {less than 10%) municipality, the GREEN
Miami-Dade County Matching Grant would provide the Applicant with $7,500, and the Applicant
would be required to provide a match of $2,500.
• Example #2, for a $10,000 project in an area with more than 10% existing UTC, the GREEN Miami-
Dade County Matching Grant would provide the Applicant with $5,000, and the Applicant would be
required to provide a match of $5,000.
Acceptable match includes in-kind services (capped at 10% for indirect costs, dependent on expense)
and cash, which can include funds received through another grant. All match dollars and in-kind
services must be expended post-award.
Eligible expenses for grant and matching funds include:
• Procurement of trees
• Installation of trees
• Maintenance of trees
• Supply costs
• Preparation of the planting site
• Permit fees
Eligible expenses for matching funds (no cap) include:
• Salary and fringe benefits for employees executing direct, project-related costs:
o Preparation of planting site
o Installation of trees
o Maintenance of trees
Eligible expenses for matching funds (not to exceed 10% of the total award amount) include:
• Community outreach materials
Create your ow n autom ated PDFs with Jotfo rm PDF Editor- It's free
17
~ Jotform
• In-kind se rvic es of sa lary and fr inge benefi ts fo r em p lo ye e s exec u tin g :
o G ra nt m anagem e nt
o C re a tio n, co lle ctio n , and /o r dis burse m e nt o f ed u c a tio n a l in fo rm a tio n an d co m m u n ity o u tre a c h
m ateria ls
V o lunte e r ho urs and va lue of do na ted m a te ria ls are no t elig ib le fo r re im b u rse m e n t an d w ill not be
accepted as match.
Funds allocated to projects by the GREEN Miami-Dade County Matching Grant come from mitigation
funds collected by the Division of Environmental Resources Management, i.e. the Tree Trust Fund, and
as such are encumbered for the planting of trees on public property. These funds shall not be used to
satisfy tree mitigation per permitting or enforcement requirements. Additionally, GREEN Miami-Dade
County Matching Grant funds cannot be used to remove stunted trees.
Amount of Grant Funds Requested in 25000
$
Amount of Matched Funds in $ 25000
Total Project Budget 50000
Click here for Budget and Staff Hour Estimate Templates. Please be sure to use the correct template
based on the existing urban tree canopy at your proposed project location. If you have any questions
about which match requirement applies to your project, please contact Nikki Anderson at
Nikki.Anderson@miamidade.gov.
Detailed Budget
Neat Streets Budget.xlsx
Create your own automated PDFs with Jotform PDF Editor- It's free
18
~ Jotform
G R E E N M ia m i-D a d e C o u n ty M a tc h in g
Grant
Budget
.. \',I,
~~~ •~ Million
, TREES
/ Miami TAEfOS•MUIOHTR£ESlil:AMI
BUDGET
VILLAGE OF KEY BISCAYNE
STREET TREE PLANTING PROGRAM
Cost Per Unit Quantity Grant Funds Match Funds Total Budget
DIRECT COSTS
Trees
Live Oak $ 520.00 20 $ 5,200.00 $ 5,200.00 $ 10,400.00
Silver Buttonwood $ 450.00 4 $ 900.00 $ 900.00 $ 1,800.00
Green Buttonwood $ 449.00 23 $ 5,163.50 $ 5,163.50 $ 10,327.00
Bulnesia $ 500.00 22 $ 5,500.00 $ 5,500.00 $ 11,000.00
Mahogany $ 500.00 7 $ 1,750.00 $ 1,750.00 $ 3,500.00
Bridalveil $ 498.00 18 $ 4,482.00 $ 4,482.00 $ 8,964.00
Gumbo Limbo $ 445.50 9 $ 2,004.75 $ 2,004.75 $ 4,009.50
Total number of trees 103
Supplies
Mulch 0 $ $ $
Stakes $
Rental of auger $
$
Staff Hours (Project-Related)
- $
Site preparation Included Above $
Installation/Staking Included Above $
Watering/Maintenance Included Above $
I
INDIRECT CQ'-T~. not ta Av, .... '""' nf -••"•n•••
lnkind Labor I
Grant Management N/A $
Education/Outreach N/A $
Community Outreach Materials $
TOTAL COSTS: $ 25,000.25 $ 25,000.25 $ 50,000.50
Indirect Casts Cannot Exceed
Current Indirect Costs Subtotal
$
$
2,500.03
*All t_rees must conform to the standards for a Florida No. 1 or better, as provided in the most current edition of the "Florida Grades and Standards for Nursery Plants."
**All final invoices at closeout need to reflect the above statement.
...
.
'
..
,
.
r:
:
:
~ e ~ ~
I]
)
<i
i
!'
!
;
...
.
.
CJ
~
r-li
:i
t
11
1
;
...
IN
t
V,
}
~
$-
't
.
1
·
''g
!
"'
C
l
"C
i
>
'I
C
!
i'
D
.-
:
Q
g
I
8
8
~
N
C
0,
i
~
i;
~
i(o
ii
i
i
i
m
1!
1
·
i
i!
a
:
I;
;
rC
a
SJ
!
·
I
~
~
:;
,
.
.
.
i'
;.
J
,
0
s
'S
·s
~
!"
"
C"
,
l
!
I]
)
G
g
0
il
l
l
ft
l
~·
:i
<!
l
•
mi
II
;
!
m
g;
i
i
;;
;
-~.
'E
:e
il
l
]·
w
fl
)
i
re
:
C
re
:
,a,
!(
I
J
J
I
ff
:!
I
=
I
J
i
-
1(
j
;
I!!
,
!
-~
~
e
GI
'
::
J
:::
:
i
:a
I·
II
:
:
m
CI
J
Cl
)
0
°"
0
"5
'>
<_
'U
~J
·C>
N
!:
I
,
(:
)
.
·
~
Il
l
>
•
:>
EXHIBIT B:
FINAL CLOSE-OUT REPORT
2022 GREEN Miami-Dade County Matching Grant
05
TREE05 • MILLION TREES MIAMI
Name of Municipality/Organization:
Name of Project:
Report Submitted By:
Title:
Phone Number:
Email:
Date Submitted:
PROJECT NARRATIVE
1. W hy did you ap p ly fo r the G R EEN M iam i-D ade C ounty M atching G rant (i.e. urban tree cano py
resto ration after a natural disaster, low tree cano py, beautifi cation effo rt, storm w ater m itigation,
etc.). D id yo u accom p lish you r goal?
2. H o w m any trees w ere planted as a result of your grant aw ard? Please specify the species selected,
incl ud ing how m a ny of each w ere planted. [M ake sure the num ber of trees and species are the
sam e on the fi nal budget, invoice(s), data tracking, and landscape plan.]
Tree Species Number Planted Date Installed
e.g . Li ve oak 10
G u m b o lim b o 30
Tree Total xx
3. Li st any ob stacles yo u encou nte red 'w hile coordinating this pro ject and describe how these issues
w e re ad d ressed .
LANDSCAPE RENDERING
Submit FINAL Google Live Map(s) link here:
7
PROJECT ENHANCEM ENTS
A. Growing Green Bus Stops
Did your project include a Growing Green Bus Stop? If so, please provide the fo llowing:
1. How many bus or transit stops were shaded? _
2. Attach a before and after photo for each bus or transit stop shaded.
3. Please fill out the chart below:
Location(s) of each bus or Number of Trees Planted Species Planted
transit stop
Address/Crossroads/Name of
Stop
B. Growing Green Playgrounds
Did your project include a Growing Green Playground? If so, please provide the following:
1. How many playgrounds were shaded? _
2. Attach a before and after photo for each playground shaded.
3. Please fill out the chart below:
Location(s) of each Number of Trees Planted Species Planted
playground
Address/Crossroads/Park
Name
C. Gateways
Did your project include shading a Gateway? If so, please provide the following:
1. How many Gateways were shaded? _
2. Attach a before and after photo for each Gateway shaded.
3. Please fill out the chart below:
Location(s) of each Gateway Number of Trees Planted Species Planted
_ Address/Crossroads
D. Corridors
8
D id y o u r p r o je c t in cl u d e s h a d in g a C o rr id o r ? If s o , p le a s e p r o v id e t h e fo ll o w in g :
1 . H o w m a n y C o r r id o r s w e re s h a d e d ? _
2 . A t t a c h a b e fo r e a n d a ft e r p h o t o fo r e a c h C o r r id o r s h a d e d .
3 . P le a s e fill o u t t h e c h a rt b e lo w :
L o c a t io n (s ) o f e a c h C o r r id o r N u m b e r o f T r e e s P la n t e d S p e ci e s P la n t e d
Address/Crossroads
E. Connections to Parks and Schools
Did your project include shading a connection to a park(s) and/or school(s)? If so, please provide the
following:
1. How many park(s) and/or school(s) connections were shaded? _
2. Attach a before and after photo for each connection to a park(s) and/or school(s) shaded.
3. Please fill out the chart below:
Location(s) of each Number of Trees Planted Species Planted
Park/School Connection
Address/Crossroads
F. Parks, Schools, Libraries, Public Housing Sites, Other Public Lands
Did your project include shading one of the aforementioned public land types? If so, please provide the
following:
4. What type of public land was shaded? _
5. Attach a before and after photo for each public land shaded.
6. Please fill out the chart below:
Name & Location of each Number of Trees Planted Species Planted
Park/School/Library/Public
Housing/Other
Address/Crossroads
G. Natural Disaster Recovery
Did your project include tree replacement/planting of areas ravaged by hurricanes or other natural
disasters? If so, please provide the following:
9
1. What specific area(s) within your community was the focus of this enhancement?
2. Attach a before and after photo for each area ravaged by natural disaster.
3. Please fill out the chart below:
Location(s) of each Area Restored Number of Trees Planted Species Planted
Address/Crossroads/Neighborhood
OUTREACH, EDUCATION, & EVENTS
Li st the activ ities yo u p rovided in your outreach plan as part of your grant application (i.e., press release,
so cial m e d ia po sts, d o o r hangers, etc.). Also attach copies of all materials used/distributed, if applicable.
Where, when, and how did this How many residents did you
Activity outreach/activity take place? reach?
FINANCIAL REPORTING
P ro vid e the fo llo w ing info rm atio n and att a ch all invoices related to your project, including proof of
pa ym e nt.
• What was your grant award? _
• What total amount are you requesting reimbursement for? _
• What was your total project cost? _
• Has the GREEN Miami-Dade County Matching Grant helped you secure other dollars or
resources needed to sustain your urban tree canopy? If so, please explain.
Invoice Invoice Description of Check Check Check
Number Date Services Number Date Amount
For in-kind services, timesheets, including hourly rate and activities, as well as proof of payroll
mustbe submitted to be eligible to serve as matching funds.
10
A t t a c h m e n t s :
Final C lo se-out Rep o rt (as W ord docum ent)
Fina l ap p ro ved planting plan (G o o gle Li ve M ap Li nk) linked above
Befo re an d afte r pho tos of pro ject enhancem ents, as detailed above (jpegs)
Co py of executed lnterlocal Agreem ent (if applicable)
D ata Trackin g Re p ort (as Excel docum ent): Rem em ber to incl ude DBH and latitude/lo ngitude
co o rdinates fo r each tree planted w ith grant and m atch funds
Fin ancial Re p orting : Final ap p ro ved budget, all related invoices, pro of of paym ent (e.g. cancelled
che ck)
O utreach Ef fo rts: Press rele ase, ed ucational m aterials, photos, etc. and/or any references to M iam i-
D ad e Co u nty an d N e at Streets M iam i support.
PLEA SE SU B M IT TH IS EX H IB IT B FIN A L CLO SE-O U T REPO R T A N D RELA TED ATT A CH M ENTS BY
Ju ly 31, 20 22 V IA EM A IL TO : N IKKI.A N D ERSO N @ M IA M ID A D E.G O V .
11
EX H IB IT C :
D A T A T R A C K IN G FO R M
20 2 2 G R E E N M ia m i-D a d e C o u n ty M atch in g G ran t
~\\(1'94
~~9 •6' Million
fl TREES
/ Miami 05
TREE05 • MILLION TREES MIAMI
[INSERT DATA TRACKING FORM HERE]
12
EXHIBITC:
DATA TRACKING
2022 GREEN Miami-Dade County Matching Grant Program 05
,_, , .......o,i ,~u, .,_,,,,,,
This form should be submitted in excel format.
GRANTEE ORGANIZATION NAME:
10
12
13
14
16
17
18
19
20
Tree Species
Scientific Name Common Name DBH /Caliper Street Address Latitude Longitude Project Enhancement (if applicable)
l
2
6
7
l
'
I
5
E X H IB IT D :
A M E N D M E N T C H A N G E FO R M
2 0 2 2 G R EE N M ia m i-D a d e C o u n ty M a tc h in g G ra n t
~~O~d
~~-17 •~ Million
p TREES
/ Miami TREE05 • MlLUON TREES MIAMI
Name of Municipality/Organization:
Name of Project:
Report Submitted By:
Title:
Phone Number:
Email:
Date Submitted:
Amendment Number:
Please ONLY provide information on the elements that you wish to change. For example, if the
number of trees to be planted will not be affected by your requested change, there is no need to
fill out that row below. For changes to number of trees, tree species, and location of planting,
a revised Google Live Map(s) is also required.
Amendment Types:
Grant Award Amount
Previously Approved Requested Change
Grant amount
Please provide an explanation as to why this change is needed:
13
T im e E x te n s io n
P re v io u s ly A p p ro v e d R e q u e ste d C h a n g e
Project completion date (include new
Final Report submission date)
Please provide an explanation as to why this change is needed:
Project Enhancements
Previously Approved Requested Change
Enhancements (Growing Green Bus
Stop, Growing Green Playground,
Gateway, Corridor, Connections to
School and/Parks, Public Lands,
Natural Disaster Recovery)
Please provide an explanation as to why the change is needed:
14
Trees (Species, Location, Size) - please add lines as necessary; please use one line per tree
Approved Approved Approved New New New Height
Address/Location Species Height of Location Species of Tree
Tree Proposed Proposed Proposed
e.g. 123 SW 67h Live oak 14 ft. n/a Pigeon n/a
Ave. plum
e.g. 123 SW 67h Live oak 14 ft. 456 SW67h n/a n/a
Ave. Avenue
e.g. 123 SW 67h Live oak 14 ft. n/a n/a 12 ft.
Ave.
Please provide an updated link to your Google Live Planting Plan that includes a new layer
titled Amendment 1 to show the proposed changes: _
Please provide an explanation as to why the change is needed:
Trees (Quantity) -
Approved Tree Count (in contract): _
Proposed Tree Count: _
Please add lines as necessary; please use one line per new tree:
New Address/Location New Species Proposed New Height of Trees Proposed
Proposed \
15
Please provide an updated link to your Google Live Planting Plan that incl udes a new layer
titled Am endm ent 1 to show the proposed changes: _
Please provide an explanation as to why the change is needed:
To be filled out by Neat Streets Miami Staff
Impact Statement: --------------------------
Decision/Recommended Change by GREEN Miami-Dade County Matching Grant Selection
Committee, if necessary:
Amendment Change Form Status:
Approved: _
Not Approved: _
16