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HomeMy Public PortalAbout11.19.2008 Park Commission MinutesMedina Park Commission Meeting Minutes November 19, 2008 Medina City Hall Page 1 of 3 The Park Commission of Medina, Minnesota met in regular session on November 19, 2008 at 7:00 p.m. in the Medina City Hall. Park Commission Vice -Chair Ben Benson presided. 1) Call to Order Commissioners present: Commissioners absent: Also present: Ben Benson, Galen Bruer, Peter Lecy, Madeleine Linck, Beth Nielsen, and Brian Kingsley Ann Thies Jodi Gallup, Steve Scherer, and Kim Ann 2) Additions to the Agenda: None 3) Approval of the Minutes • October 15, 2008 Regular Meeting A motion was made by Madeleine Linck and seconded by Beth Nielsen to approve the minutes, correcting one grammatical change. Motion passed unanimously. 4) Public Comments (on items not on the agenda): None 5) Park & Recreation Subcommittee Report A. Recreational Field Usage Policy Kim Ann presented to the Park Commission the Recreational Field Usage Policy's final draft. It was reviewed in detail by the Park Commission and a number of changes were made. Language was added to clarify the prioritization section, stating, "Applicants that want to be given priority on field reservations must submit their application before March 31st„ Field reservations only need to be made five business days in advance to be guaranteed instead of 14 business days. It was suggested to change Public Works Department to City Designee throughout the document. Discussion occurred whether youth organizations should have 25% or 30% Medina Residents to receive prioritization. The final decision was 30% of the roster must be Medina residents to be categorized as a `B" priority group. Also discussed was the requirement to fulfill a city service duty if they cannot meet the 30% quota but wish to obtain the `B" priority. The reasoning with this requirement was that the City of Medina does not currently have a city league that has 30% or more of their roster being residents of Medina. Commissioner Lecy points out that the dynamics of children wanting to play Medina Park Commission Meeting Minutes November 19, 2008 Medina City Hall Page 2 of 3 on the same team that their friends from school are on, which causes the roster to be lower than the 30% quota. A number of changes were made to the language in the section referring to defining fees versus deposits. Damage deposit was changed to security deposit. The Commission addressed redefining the refunds and cancellations language within the reservation fee and security deposit sections to reduce confusion. The charge of administration fees was also redefined. The section on field maintenance and policies was deleted and replaced with a section on applicant responsibilities. MN Statute Chapter 325 S.F. No. 2876 was added as a reference to the rules on leashed pets. A motion was made by Beth Nielsen and seconded by Peter Lecy to recommend approval of the Recreational Field Usage Policy to the Medina City Council. Motion passed unanimously. The Park Commission reviewed the reservation application for permitted field usage. It was recommend to receive legal advice on the applicant's signature clause. B. Recreational Field Usage Fee Schedule The prioritization chart will need to be updated to match the updated Field Usage Policy. The words "Damage and Clean-up Deposit" were changed to "Security Deposit". A $25 administration processing fee was also added for cancelled events. A motion was made by Beth Nielsen and seconded by Brian Kingsley to recommend approval of the Recreational Field Usage Fee Schedule to the Medina City Council. Motion passed unanimously. C. Timeline for the 2009 Field House Project The timeline was reviewed and no changes were made. A motion was made by Madeleine Linck and seconded by Brian Kingsley to recommend approval of the Timeline for the 2009 Field House Project to the Medina City Council. Motion passed unanimously. 6) Review of Park & Recreational Facilities Ordinance, Section 515 The Park Commission reviewed in detail the Park and Recreational Facilities Ordinance. A number of changes were recommended. Medina Park Commission Meeting Minutes November 19, 2008 Medina City Hall Page 3 of 3 The language referring to approval from the Chief of Police should be changed to City Designee throughout the document. The hours for all the parks should be changed from opening at 8 a.m. to opening at Sunrise and closing at 10 p.m. Discussion occurred relating to 8 a.m. being too late for morning walkers/runners to use the trails in various parks. Section 515.07 Subd. 1 (b) relating to organized events needs to be revisited. There was question on what the words "detrimental effect" meant. Carolyn Smith suggested checking the nuisance ordinance for updated language. The Park Commission questioned what regulations the City should have posted on the signs in the Parks. Section 515.09 Subd. 8 (m) relating to starting fires in the park will need to be revisited. The Park Commission requested that the ordinance be updated with track changes and brought back to the December 17th Park Commission meeting. 7) Staff Report a) General Updates: Scherer stated that the trail has been completed at Rain Water Nature Area. Gallup stated that the Council is continuing to move forward with creating a new City Logo by hiring graphic design artist Lori Dalrymple. 8) Adjourn A motion was made by Beth Nielsen, seconded by Madeleine Linck and passed unanimously, to adjourn the meeting. The meeting was adjourned at 10:00 p.m. Minutes prepared by Jodi Gallup.