HomeMy Public PortalAbout12/11/1992MAYOR: William F. Koch, Jr.
VICE MAYOR: Alan I. Armour
COMMISSIONERS: James E. Cross
A. Curtis True
Kathleen S. Wallace
REGULAR MEETING BEING HELD BY
STREAM ON FRIDAY, DECEMBER 11,
CHAMBERS OF THE TOWN HALL, 100
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
December 4, 1992
THE TOWN COMMISSION OF THE TOWN OF GULF
1992 AT 9:00 A.M. IN THE COMMISSION
SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
IV. Additions, withdrawals, deferrals, arrangement of agenda items.
V. Minutes of the Regular Meeting & Public Hearing of November 13, 1992.
VI. Announcements
A. Date of January, 1993 meeting.
B. Date of February, 1993 meeting.
VII. Reports
A. Town Manager
1. Storm Drainage Update
2. Right -of -way Policy Update
B. Town Attorney
C. Finance Director
1. Financial Report for November, 1992
D. Architectural Review and Planning Board
1. December, 1992 Meeting Date
E. Police Report
F. Construction in Progress in November, 1992
VIII. Items for Commission Action
A. Review of Financial Statements (Audit) for 1991- 1992;Ernst & Younc
B. Items by Commissioners
IX. Correspondence
A. Resolution #R92 -206 supporting further study regarding relocation
of the Coastal Construction Control Line -City of Boynton Beach
X. Public
xi. Adjournment
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE
BASED. 286.0105, F.S.S.
REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON
FRIDAY, DECEMBER 11, 1992 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE
TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
II.
G III.
Call to Order Mayor Koch called the meeting to order at 9:00 A.M.
Pledge of Allegiance Town Manager Harrington led the Pledge of
Allegiance at the direction of Mayor Koch.
Roll Call
Present and William F. Koch, Jr
Participating: Alan I. Armour
James E. Cross
A. Curtis True, M.D
Kathleen S. Wallace
Also Present
& Participating: E. Scott Harrington
Pam McNierney
Rita Taylor
William Gwynn
Robert Schultz
Joan Orthwein
Mary Windle
Paul Bremmer
Perry O'Neal
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Assistant Town Attorney
Town Clerk
Finance Director
Police Chief
Chairman ARPB
Member of N. Ocean Advisory Com.
Auditor -Ernst & Young
Town Resident
IV. Additions, withdrawals, deferrals, arranqement of agenda items.
The Town Clerk requested that Item VIII.A., Review of Financial
Statements for 1991 -1992 be heard following the announcements and that as
the first item under reports, a report from the North Ocean Boulevard
Landscape Advisory Committee to be given by Mary Windle,be added. There
were no objections and Mayor Koch so directed.
V. Minutes of the Regular Meeting & Public Hearing of November 13, 1992.
Commissioner True pointed out that the motion covering item VII.A.2.
was shown in the minutes as being made by him and also seconded by him
when in fact the motion was seconded by Commissioner Cross. Commissioner
Armour moved that the minutes be approved as amended to reflect that Comm.
Cross seconded the motion under item VII.A.2. The motion was seconded by
Commissioner True and all voted AYE.
VI. Announcements
A. Date of January, 1993 meeting.
C The date was announced to be January 8, 1993 at 9 A.M.
B. Date of February, 1993 meeting.
It was announced that the date would be February 12, 1993 at 9 A.M.
VIII.A. Mr. Paul Bremmer, representing the firm of Ernst & Young, was
recognized by Mayor Koch. Mr. Bremmer reported that the audit
shows an increase of $83,000 in the Fund Balance, all of which has been
designated for various purposes,and that there are no irregularities to
report. Commissioner Armour questioned if all of the auditors comments in
the previous audit had been properly addressed and was advised that they
had been. The Commissioners requested that Mr. Bremmer advise what policies
other municipalities followed with regard to reimbursement of travel expense.
Mr. Gwynn stated he would have a reply to the current comments in the audit
at the January, 1993 meeting.
Regular Meeting -Town Commission page 2
December 11, 1992
Commissioner True asked if it would be possible to have the names of the
persons who prepared the audit. Mr. Bremmer stated that this would not be
proper as the firm is responsible for the audit, not the individuals.
Commissioner Cross moved that the audit be approved, seconded by Commissioner
Armour. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour;
AYE, Comm. True; AYE, and Mayor Koch; AYE.
0 VII. Reports
Mayor Koch asked Mrs. Windle to present the report from the North
Ocean Boulevard Landscape Advisory Committee.
Mrs. Windle reported that the Committee had been investigating the matter
of signs to relate the designation of AlA in Gulf Stream as an historic
highway. She stated that the Committee is recommending a cast aluminum
sigrr that would replace the Gulf Stream Town Limit Signs. She advised
that the sign could be fashioned with the State Seal on the top, or withhout
it, and circulated pictures showing both types. Mrs. Windle further reported
that the Committee felt that the words "TOWN OF GULF STREAM" could be first
on the sign in larger letters with the notice of designation of AlA in
Gulf Stream as an historic highway to follow. The sign with the seal would
cost approximately $1,300 each but a price was not available for the sign
without the seal. Mrs. Windle reported that the Committee felt that funds
for the signs could be taken from the money currently available for trimming
the trees and replaced thru the fund raising events that are to follow. Mr.
Gwynn, as a point of information, advised that in the current town budget
there is only $500 budgeted which would be needed to maintain the traffic
signs in the town. The commissioners agreed that the funding would have to
be from the tree funds. Commissioner Armour moved and Commissioner True
seconded that two cast aluminum signs with the state seal at the top be
authorized with the funds to be taken from the tree fund. Roll Call: Comm.
Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and
Mayor Koch; AYE. Mayor Koch directed that drawingsof the proposed signs
be obtained for approval prior to the signsbeing made. Mrs. Windle advised
that it would be approximately 6 weeks for delivery and suggested that a
dedication which is contemplated be planned in the month of March. Comm.
Armour requested that a report be kept of the funds expended from tree fund.
Mrs. Windle advised that Representative Foley had agreed to sponsor an
amendment thru the legislature to permit Australian Pine trees to be replanted
in Gulf Stream but feels there must be several experts in this area to
support the move. She added that at this time the Committee has only found
one expert, C. Way Hoyt, but they believed that once the damage from
CHurricane Andrew has been evaluated, there may be others that will recognize
that these trees should be permitted under certain conditions and locations.
One such person has already been found, Larry Schockman. In view of this
possibility, the Committee and Mr. Foley felt it would be advisable to wait
for the 1994 legislative session.
In closing, Mrs. Windle called attention to the fact that DOT has not done
any trimming of the pines along AlA due to the town insisting on having
the right -of -way maps from them prior to the trimming. She pointed out that
the committee can do nothing about the additional trimming until DOT is
finished. She requested that the town withdraw it's stipulation that the
maps be furnished prior to DOT trimming, pointing to the hazardous condition
of the dead limbs in the trees. Mr. Harrington reminded that if DOT was
Regular Meeting -Town Commission page 3
December 11, 1992
permitted to trim, there would be no incentive for them to ever furnish
the maps as their liability will be greatly reduced when the timming is done.
Mayor Koch added that the town must be sure as to what is private property
before any town funds are expended for the additional trimming and the maps
are needed to determine this. Mr. Harrington advised he has been on the
phone weekly to DOT, talking to several different officials, and still has
C no positive response. Mayor Koch suggested that a formal resolution be
adopted for distribution, insisting on the right -of -way being determined
immediately. Commissioner Armour moved and Commissioner Wallace seconded
that a Resolution be prepared for adoption, urging the DOT to respond at
once with right -of -way maps as they had agreed to provide. Roll Call: Comm.
Wallace; AYE, Comm. Armour; AYE, Comm. Cross; AYE, Comm. True; AYE, and
Mayor Koch; AYE.
A. Town Manager
1. Storm Drainage Update.
Town Manager Harrington reported that the engineers had observed the town
following heavy rains and have identified the same problems that had been
previously discussed. He further reported that the report had been received
only a few days previously and there were no cost estimates included. He
stated that in the area of Banyon and Polo, it has been recommended that
the sod be cut back and concrete aprons installed to direct the water to the
drains. In the AiSoleil area, it was recommended that swales be cut.
Regarding the problem on County Road, Mr. Harrington advised that he had
been in contact with County Commissioner McCarty who was sympathetic and
directed that he once again contact County Engineering. Mr. Harrington
further advised that he had an appointment, once again, with a staff member
from engineering to review the matter. He stated that he had written to St.
Andrews requesting that they permit some of their vacant land at the inter-
section of AlA and County Road to be used for storm water retention in lieu
of any monetary consideration as their share. St. Andrews Board of Directors
will meet on December 15, 1992 regarding this, he said. Mr. Harrington
expects to have cost estimates for these projects at the January meeting.
2. Right -of -way Policy Update
Town Manager Harrington reported that the letters had been sent to those
persons having rocks, pyramids, etc. in the right -of -way, advising that
they must be removed as the Commission had directed at the November meeting.
He stated that a deadline of January 10, 1993 had been established for
compliance.
The Commissioners asked for a report on the progress of the sewer survey
and Mr. Harrington advised that December 15, 1992 was the cut off date for
returning the survey and that he was prepared to have a tally within two
days after that. He added that he believed that even though the tally would
be ready, some analysis of that data would be necessary to properly evaluate
the replies. He suggested that he prepare a summary report of the data
for presentation at the January meeting. Mayor Koch suggested that it may
be necessary to have a special meeting for this matter which could be set
at the January meeting after the report has been presented.
Commissioner Armour questioned how the new sign ordinance and recreational
vehicle parking ordinance would be enforced. Mr. Harrington advised that
the letters to the residents explaining these regulations were only sent
out this past week. He believed there was only one violation of the parking
ordinance at this time and stated that if it is not corrected within a
reasonable time, he would follow with the standard violation procedures. He
Regular Meeting -Town Commission
December 11, 1992 page 4
further stated that copies of the sign ordinance have been sent to the
various realtor organizations in the area and several calls had been received
from realtors regarding the content. He reminded that those signs that
were in place at the time the ordinance was adopted may remain until they
are removed, but may not be replaced unless they meet the new ordinance
provisions.
B. Town Attorney
0 There was no report from the Town Attorney.
C. Finance Director
1. Financial Report for November, 1992
Finance Director Gwynn reported that the first tax check had been received
in the amount of $173,611.77 and that $100,000 had been transfered to the
money market account. There were no questions regarding the report and
Commission Armour moved that the report be approved as presented, seconded
by Commissioner Cross. Roll Call: Comm. Wallace; AYE, Comm. Armour; AYE,
Comm. Cross; AYE, Comm. True; AYE, and Mayor Koch; AYE.
D. Architectural Review and Planning Board.
1. December, 1992 Meeting Date
Joan Orthwein, Chairman of the ARPB, advised that no meeting was held in
November and the date of the December meeting is December 15, 1992 at 9 A.M.
E. Police Report
Chief Robert Schultz presented the report of the departments activity.
F. Construction in Progress in November, 1992
The report revealed there to be $7,947,223 worth of construction in progress
in November, 1992. Mr. Harrington advised that some of the work listed has
been completed but that the paper work to close it off has not been completed.
He stated that he expected to have this cleared by the first of the year.
VIII. Items for Commission Action.
A. Review of Financial Statements (Audit) for 1991 -1992; Ernst & Young
This item was considered at the beginning of the meeting.
B. Items by Commissioners
There were no items by Commissioners.
IX. Correspondence.
A. Resolution #R92 -206 supporting further study regarding relocation
of the Coastal Construction Control Line -City of Boynton Beach.
The Town Clerk advised that a resolution similar to this had been adopted
some time ago by the Gulf Stream Commission.
X. Public.
Mr. Perry O'Neal, a town resident, asked if it would be possible to
Chave the day for trash pick up, which is now Monday, changed to later in the
week due to lawn service companies not working on weekends and there being
a two day limit on leaving trash at roadside. Mr. Harrington advised that
Monday had been the day selected by County Sanitation for this and pointed
out that the resident could call for a pick up at anytime, since they are
being billed the same no matter when it is picked up. Mr. Harrington went
on to advise that he would check with County Sanitation to see if a different
day could be arranged for the regular trash pick up.
XI. Adjournment.
Mayor Koch adjourned the meeting at 9:55 A.M. on a motion to do so
from Commissioner Armour, seconded by Commissioner Wallace, and all voting AYE.
Rita L. Taylor, Town Clerk
i-
PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a Public Hearing on Wednesday,
January 27, 1993 at 9 :00 A.M. and the Town Commission, Sitting as the
Board of Adjustment, will hold a Public Hearing on Friday, February 12,
1993 at 9:00 A.M., both in the Commission Chambers at the Town Hall,
100 Sea Road, Gulf Stream, Florida at which the following will be
considered:
An application submitted by Albert Socol of Lodin, Weiss, and
Socol Architects, 102 Lost Bridge Dr., Palm Beach Gardens, F1.
33410, as Agent for the Gulf Stream School Foundation, Inc.,
3600 Gulf Stream Road, Gulf Stream, F1. 33483 requesting
variances from the provisions of the Code of Ordinances of the
Town of Gulf Stream as follows:
A. Chapter 66; ZONING, Article VI; DISTRICT REGULATIONS, Division
2.; RS SINGLE - FAMILY, RESIDENTIAL DISTRICT, Section 66 -202;
Front yard required to permit
1. construction of a multi - purpose building which will
abut the stage of the existing chapel and extend
seventy one and three tenths feet (71.31) into the
the required one hundred three and three tenths feet
(103.3') front yard setback adjacent to State Road AlA
and
2. construction of a covered walkway near the southwest
corner of the property, adjacent to existing buildings,
which will extend fifty -three and eight tenths feet
(53.81) into the required one hundred three and three
tenths feet (103.31) setback adjacent to Gulf Stream Road.
B. Chapter 66; ZONING, Article VI; DISTRICT REGULATIONS, Division
2.; RS SINGLE - FAMILY RESIDENTIAL DISTRICT, Section 66 -197;
Height limits to permit construction of a multi - purpose
building abutting the stage of the existing chapel which
would exceed the maximum permitted height of thirty feet
(30') by five feet (51).
ALL PERSONS INTERESTED in these matters may appear before the Architectural
Review and Planning Board and the Town Commission of the Town of Gulf
Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION, SITTING
AS THE BOARD OF ADJUSTMENT, WITH RESPECT TO ANY MATTER CONSIDERED AT THESE
PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR
SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE
APPEAL IS TO BE BASED. 286.0105, F.S.S.
Dated: January 7, 1993 TOWN OF GULF STREAM, FLORIDA
Publish: Palm Beach Post �-
Publication Date: January 18, 1993
January 6 1993 �1'
y Rita L. Taylor, own Clerk
February 5, 1993
THIS NOTICE IS PUBLISHED PURSUANT TO THE TOWN OF GULF STREAM CODE OF
ORDINANCES AND IS POSTED AT THE GULF STREAM TOWN HALL IN A CONSPICUOUS
LOCATION OUTSIDE THE FRONT DOOR.
December 31, 1992
MAYOR: William F. Koch, Jr.
VICE MAYOR: Alan I. Armour
COMMISSIONERS: James E. Cross
A. Curtis True
Kathleen S. Wallace
REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM ON FRIDAY; JANUARY 8, 1993 AT 9:00 A.M. IN THE COMMISSION
CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
ACENnA
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Additions, withdrawals, deferrals, arrangement of agenda items.
V. Minutes of the Regular Meeting of December 11, 1992
VI. Announcements
A. Proclamation of Election
B. Test of Ballot Tabulating Equipment
C. Date of February Meeting
D. Certification of Election Results -March 12, 1993 at NOON.
E. Date of March Meeting
VII. Site Plan Amendment Review
A. Mark Marsh of Digby Bridges, Marsh and Associates, Agent for
J. F. & B. B. Vander Wolk, 2801 N. Ocean Blvd., Gulf Stream,
Florida 33483 -TO permit construction of a retaining /privacy
wall in connection with the dwelling under construction at
this location.
VIII. Reports
A. Town Manager
1. Bi- monthly Water Use
2. Storm Drainage Update
3. Right -of -way Policy Update
4. Sewer Survey Report
B. Town Attorney
C. Finance Director
1. Financial Report for December, 1992
D. Architectural Review and Planning Board
1. January, 1993 Meeting Date
2. Restricting Parking to Designated Areas
E. North Ocean Boulevard Landscape Advisory Committee
1. Trees and Markers
F. Police Activity in December, 1992
G. Construction in Progress in December, 1992
IX. Items for Commission Action
A. Items by Commissioners
X. Correspondence
A. Resolution 82 -92 supporting further study regarding relocation
of the Coastal Construction Control Line -City of Lake Worth
B. Letter requesting participation in "Carenet" communications
system -Palm Beach County Div. of Emergency Management
XI. Public
XII. Adjournment
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE
BASED. 286.0105, F.S.S.