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HomeMy Public PortalAbout12/11/1992MAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONERS: James E. Cross A. Curtis True Kathleen S. Wallace REGULAR MEETING BEING HELD BY STREAM ON FRIDAY, DECEMBER 11, CHAMBERS OF THE TOWN HALL, 100 I. Call to Order II. Pledge of Allegiance III. Roll Call December 4, 1992 THE TOWN COMMISSION OF THE TOWN OF GULF 1992 AT 9:00 A.M. IN THE COMMISSION SEA ROAD, GULF STREAM, FLORIDA. AGENDA IV. Additions, withdrawals, deferrals, arrangement of agenda items. V. Minutes of the Regular Meeting & Public Hearing of November 13, 1992. VI. Announcements A. Date of January, 1993 meeting. B. Date of February, 1993 meeting. VII. Reports A. Town Manager 1. Storm Drainage Update 2. Right -of -way Policy Update B. Town Attorney C. Finance Director 1. Financial Report for November, 1992 D. Architectural Review and Planning Board 1. December, 1992 Meeting Date E. Police Report F. Construction in Progress in November, 1992 VIII. Items for Commission Action A. Review of Financial Statements (Audit) for 1991- 1992;Ernst & Younc B. Items by Commissioners IX. Correspondence A. Resolution #R92 -206 supporting further study regarding relocation of the Coastal Construction Control Line -City of Boynton Beach X. Public xi. Adjournment SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 11, 1992 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. II. G III. Call to Order Mayor Koch called the meeting to order at 9:00 A.M. Pledge of Allegiance Town Manager Harrington led the Pledge of Allegiance at the direction of Mayor Koch. Roll Call Present and William F. Koch, Jr Participating: Alan I. Armour James E. Cross A. Curtis True, M.D Kathleen S. Wallace Also Present & Participating: E. Scott Harrington Pam McNierney Rita Taylor William Gwynn Robert Schultz Joan Orthwein Mary Windle Paul Bremmer Perry O'Neal Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Assistant Town Attorney Town Clerk Finance Director Police Chief Chairman ARPB Member of N. Ocean Advisory Com. Auditor -Ernst & Young Town Resident IV. Additions, withdrawals, deferrals, arranqement of agenda items. The Town Clerk requested that Item VIII.A., Review of Financial Statements for 1991 -1992 be heard following the announcements and that as the first item under reports, a report from the North Ocean Boulevard Landscape Advisory Committee to be given by Mary Windle,be added. There were no objections and Mayor Koch so directed. V. Minutes of the Regular Meeting & Public Hearing of November 13, 1992. Commissioner True pointed out that the motion covering item VII.A.2. was shown in the minutes as being made by him and also seconded by him when in fact the motion was seconded by Commissioner Cross. Commissioner Armour moved that the minutes be approved as amended to reflect that Comm. Cross seconded the motion under item VII.A.2. The motion was seconded by Commissioner True and all voted AYE. VI. Announcements A. Date of January, 1993 meeting. C The date was announced to be January 8, 1993 at 9 A.M. B. Date of February, 1993 meeting. It was announced that the date would be February 12, 1993 at 9 A.M. VIII.A. Mr. Paul Bremmer, representing the firm of Ernst & Young, was recognized by Mayor Koch. Mr. Bremmer reported that the audit shows an increase of $83,000 in the Fund Balance, all of which has been designated for various purposes,and that there are no irregularities to report. Commissioner Armour questioned if all of the auditors comments in the previous audit had been properly addressed and was advised that they had been. The Commissioners requested that Mr. Bremmer advise what policies other municipalities followed with regard to reimbursement of travel expense. Mr. Gwynn stated he would have a reply to the current comments in the audit at the January, 1993 meeting. Regular Meeting -Town Commission page 2 December 11, 1992 Commissioner True asked if it would be possible to have the names of the persons who prepared the audit. Mr. Bremmer stated that this would not be proper as the firm is responsible for the audit, not the individuals. Commissioner Cross moved that the audit be approved, seconded by Commissioner Armour. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. 0 VII. Reports Mayor Koch asked Mrs. Windle to present the report from the North Ocean Boulevard Landscape Advisory Committee. Mrs. Windle reported that the Committee had been investigating the matter of signs to relate the designation of AlA in Gulf Stream as an historic highway. She stated that the Committee is recommending a cast aluminum sigrr that would replace the Gulf Stream Town Limit Signs. She advised that the sign could be fashioned with the State Seal on the top, or withhout it, and circulated pictures showing both types. Mrs. Windle further reported that the Committee felt that the words "TOWN OF GULF STREAM" could be first on the sign in larger letters with the notice of designation of AlA in Gulf Stream as an historic highway to follow. The sign with the seal would cost approximately $1,300 each but a price was not available for the sign without the seal. Mrs. Windle reported that the Committee felt that funds for the signs could be taken from the money currently available for trimming the trees and replaced thru the fund raising events that are to follow. Mr. Gwynn, as a point of information, advised that in the current town budget there is only $500 budgeted which would be needed to maintain the traffic signs in the town. The commissioners agreed that the funding would have to be from the tree funds. Commissioner Armour moved and Commissioner True seconded that two cast aluminum signs with the state seal at the top be authorized with the funds to be taken from the tree fund. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. Mayor Koch directed that drawingsof the proposed signs be obtained for approval prior to the signsbeing made. Mrs. Windle advised that it would be approximately 6 weeks for delivery and suggested that a dedication which is contemplated be planned in the month of March. Comm. Armour requested that a report be kept of the funds expended from tree fund. Mrs. Windle advised that Representative Foley had agreed to sponsor an amendment thru the legislature to permit Australian Pine trees to be replanted in Gulf Stream but feels there must be several experts in this area to support the move. She added that at this time the Committee has only found one expert, C. Way Hoyt, but they believed that once the damage from CHurricane Andrew has been evaluated, there may be others that will recognize that these trees should be permitted under certain conditions and locations. One such person has already been found, Larry Schockman. In view of this possibility, the Committee and Mr. Foley felt it would be advisable to wait for the 1994 legislative session. In closing, Mrs. Windle called attention to the fact that DOT has not done any trimming of the pines along AlA due to the town insisting on having the right -of -way maps from them prior to the trimming. She pointed out that the committee can do nothing about the additional trimming until DOT is finished. She requested that the town withdraw it's stipulation that the maps be furnished prior to DOT trimming, pointing to the hazardous condition of the dead limbs in the trees. Mr. Harrington reminded that if DOT was Regular Meeting -Town Commission page 3 December 11, 1992 permitted to trim, there would be no incentive for them to ever furnish the maps as their liability will be greatly reduced when the timming is done. Mayor Koch added that the town must be sure as to what is private property before any town funds are expended for the additional trimming and the maps are needed to determine this. Mr. Harrington advised he has been on the phone weekly to DOT, talking to several different officials, and still has C no positive response. Mayor Koch suggested that a formal resolution be adopted for distribution, insisting on the right -of -way being determined immediately. Commissioner Armour moved and Commissioner Wallace seconded that a Resolution be prepared for adoption, urging the DOT to respond at once with right -of -way maps as they had agreed to provide. Roll Call: Comm. Wallace; AYE, Comm. Armour; AYE, Comm. Cross; AYE, Comm. True; AYE, and Mayor Koch; AYE. A. Town Manager 1. Storm Drainage Update. Town Manager Harrington reported that the engineers had observed the town following heavy rains and have identified the same problems that had been previously discussed. He further reported that the report had been received only a few days previously and there were no cost estimates included. He stated that in the area of Banyon and Polo, it has been recommended that the sod be cut back and concrete aprons installed to direct the water to the drains. In the AiSoleil area, it was recommended that swales be cut. Regarding the problem on County Road, Mr. Harrington advised that he had been in contact with County Commissioner McCarty who was sympathetic and directed that he once again contact County Engineering. Mr. Harrington further advised that he had an appointment, once again, with a staff member from engineering to review the matter. He stated that he had written to St. Andrews requesting that they permit some of their vacant land at the inter- section of AlA and County Road to be used for storm water retention in lieu of any monetary consideration as their share. St. Andrews Board of Directors will meet on December 15, 1992 regarding this, he said. Mr. Harrington expects to have cost estimates for these projects at the January meeting. 2. Right -of -way Policy Update Town Manager Harrington reported that the letters had been sent to those persons having rocks, pyramids, etc. in the right -of -way, advising that they must be removed as the Commission had directed at the November meeting. He stated that a deadline of January 10, 1993 had been established for compliance. The Commissioners asked for a report on the progress of the sewer survey and Mr. Harrington advised that December 15, 1992 was the cut off date for returning the survey and that he was prepared to have a tally within two days after that. He added that he believed that even though the tally would be ready, some analysis of that data would be necessary to properly evaluate the replies. He suggested that he prepare a summary report of the data for presentation at the January meeting. Mayor Koch suggested that it may be necessary to have a special meeting for this matter which could be set at the January meeting after the report has been presented. Commissioner Armour questioned how the new sign ordinance and recreational vehicle parking ordinance would be enforced. Mr. Harrington advised that the letters to the residents explaining these regulations were only sent out this past week. He believed there was only one violation of the parking ordinance at this time and stated that if it is not corrected within a reasonable time, he would follow with the standard violation procedures. He Regular Meeting -Town Commission December 11, 1992 page 4 further stated that copies of the sign ordinance have been sent to the various realtor organizations in the area and several calls had been received from realtors regarding the content. He reminded that those signs that were in place at the time the ordinance was adopted may remain until they are removed, but may not be replaced unless they meet the new ordinance provisions. B. Town Attorney 0 There was no report from the Town Attorney. C. Finance Director 1. Financial Report for November, 1992 Finance Director Gwynn reported that the first tax check had been received in the amount of $173,611.77 and that $100,000 had been transfered to the money market account. There were no questions regarding the report and Commission Armour moved that the report be approved as presented, seconded by Commissioner Cross. Roll Call: Comm. Wallace; AYE, Comm. Armour; AYE, Comm. Cross; AYE, Comm. True; AYE, and Mayor Koch; AYE. D. Architectural Review and Planning Board. 1. December, 1992 Meeting Date Joan Orthwein, Chairman of the ARPB, advised that no meeting was held in November and the date of the December meeting is December 15, 1992 at 9 A.M. E. Police Report Chief Robert Schultz presented the report of the departments activity. F. Construction in Progress in November, 1992 The report revealed there to be $7,947,223 worth of construction in progress in November, 1992. Mr. Harrington advised that some of the work listed has been completed but that the paper work to close it off has not been completed. He stated that he expected to have this cleared by the first of the year. VIII. Items for Commission Action. A. Review of Financial Statements (Audit) for 1991 -1992; Ernst & Young This item was considered at the beginning of the meeting. B. Items by Commissioners There were no items by Commissioners. IX. Correspondence. A. Resolution #R92 -206 supporting further study regarding relocation of the Coastal Construction Control Line -City of Boynton Beach. The Town Clerk advised that a resolution similar to this had been adopted some time ago by the Gulf Stream Commission. X. Public. Mr. Perry O'Neal, a town resident, asked if it would be possible to Chave the day for trash pick up, which is now Monday, changed to later in the week due to lawn service companies not working on weekends and there being a two day limit on leaving trash at roadside. Mr. Harrington advised that Monday had been the day selected by County Sanitation for this and pointed out that the resident could call for a pick up at anytime, since they are being billed the same no matter when it is picked up. Mr. Harrington went on to advise that he would check with County Sanitation to see if a different day could be arranged for the regular trash pick up. XI. Adjournment. Mayor Koch adjourned the meeting at 9:55 A.M. on a motion to do so from Commissioner Armour, seconded by Commissioner Wallace, and all voting AYE. Rita L. Taylor, Town Clerk i- PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Wednesday, January 27, 1993 at 9 :00 A.M. and the Town Commission, Sitting as the Board of Adjustment, will hold a Public Hearing on Friday, February 12, 1993 at 9:00 A.M., both in the Commission Chambers at the Town Hall, 100 Sea Road, Gulf Stream, Florida at which the following will be considered: An application submitted by Albert Socol of Lodin, Weiss, and Socol Architects, 102 Lost Bridge Dr., Palm Beach Gardens, F1. 33410, as Agent for the Gulf Stream School Foundation, Inc., 3600 Gulf Stream Road, Gulf Stream, F1. 33483 requesting variances from the provisions of the Code of Ordinances of the Town of Gulf Stream as follows: A. Chapter 66; ZONING, Article VI; DISTRICT REGULATIONS, Division 2.; RS SINGLE - FAMILY, RESIDENTIAL DISTRICT, Section 66 -202; Front yard required to permit 1. construction of a multi - purpose building which will abut the stage of the existing chapel and extend seventy one and three tenths feet (71.31) into the the required one hundred three and three tenths feet (103.3') front yard setback adjacent to State Road AlA and 2. construction of a covered walkway near the southwest corner of the property, adjacent to existing buildings, which will extend fifty -three and eight tenths feet (53.81) into the required one hundred three and three tenths feet (103.31) setback adjacent to Gulf Stream Road. B. Chapter 66; ZONING, Article VI; DISTRICT REGULATIONS, Division 2.; RS SINGLE - FAMILY RESIDENTIAL DISTRICT, Section 66 -197; Height limits to permit construction of a multi - purpose building abutting the stage of the existing chapel which would exceed the maximum permitted height of thirty feet (30') by five feet (51). ALL PERSONS INTERESTED in these matters may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION, SITTING AS THE BOARD OF ADJUSTMENT, WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: January 7, 1993 TOWN OF GULF STREAM, FLORIDA Publish: Palm Beach Post �- Publication Date: January 18, 1993 January 6 1993 �1' y Rita L. Taylor, own Clerk February 5, 1993 THIS NOTICE IS PUBLISHED PURSUANT TO THE TOWN OF GULF STREAM CODE OF ORDINANCES AND IS POSTED AT THE GULF STREAM TOWN HALL IN A CONSPICUOUS LOCATION OUTSIDE THE FRONT DOOR. December 31, 1992 MAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONERS: James E. Cross A. Curtis True Kathleen S. Wallace REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY; JANUARY 8, 1993 AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. ACENnA I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Additions, withdrawals, deferrals, arrangement of agenda items. V. Minutes of the Regular Meeting of December 11, 1992 VI. Announcements A. Proclamation of Election B. Test of Ballot Tabulating Equipment C. Date of February Meeting D. Certification of Election Results -March 12, 1993 at NOON. E. Date of March Meeting VII. Site Plan Amendment Review A. Mark Marsh of Digby Bridges, Marsh and Associates, Agent for J. F. & B. B. Vander Wolk, 2801 N. Ocean Blvd., Gulf Stream, Florida 33483 -TO permit construction of a retaining /privacy wall in connection with the dwelling under construction at this location. VIII. Reports A. Town Manager 1. Bi- monthly Water Use 2. Storm Drainage Update 3. Right -of -way Policy Update 4. Sewer Survey Report B. Town Attorney C. Finance Director 1. Financial Report for December, 1992 D. Architectural Review and Planning Board 1. January, 1993 Meeting Date 2. Restricting Parking to Designated Areas E. North Ocean Boulevard Landscape Advisory Committee 1. Trees and Markers F. Police Activity in December, 1992 G. Construction in Progress in December, 1992 IX. Items for Commission Action A. Items by Commissioners X. Correspondence A. Resolution 82 -92 supporting further study regarding relocation of the Coastal Construction Control Line -City of Lake Worth B. Letter requesting participation in "Carenet" communications system -Palm Beach County Div. of Emergency Management XI. Public XII. Adjournment SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.