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Home My Public Portal About2022-12 Authorizing the Village Manager to engage planning and design professional(s) to develop a concept plan for the RickenbaRE S O L U T I O N N O . 2 0 2 2 -1 2 A RE S O L U T I O N O F T H E V IL L A G E C O U N C I L O F T H E V IL L A G E O F K E Y B I S C A Y N E , F L O RI D A , A U T H O RI Z IN G T H E V IL L A G E M A N A G E R T O E N G A G E P L A N N IN G A N D D E S I G N P R O F E S S I O N A L (S ) F R O M T H E V IL L A G E 'S C O N T I N U IN G P R O F E S S I O N A L S E R V IC E S P R O V ID E R S L I S T T O D E V E L O P A C O N C E P T P L A N F O R T H E RI C K E N B A C K E R C A U S E W A Y , IN C L U D I N G T H E B E A R C U T B RI D G E , I N A N A M O U N T N O T T O E X C E E D $1 7 5 ,0 0 0 ; A N D P R O V ID IN G F O R A N E F F E C T IV E D A T E . W H E RE A S , on Ja nuary 19 , 2022, the M iam i-D ade C ou nty B oard of C ounty C omm issioners adopted R esolution R -75-22 directin g the C ounty M ayor or C ounty M ayor's designee, w ithin 60 days aft er the effective date of the resolution, to develop a plan to prioritize th e replacem ent of the B ear C ut B ridge, incl u din g the use of all available fe dera l infr astru ctur e fu n ds fo r the replacem ent of B ear C ut B ridge; and WHEREAS, on Febru ary 8, 2022, the V ill age C ouncil adopted a M otion directing, in part , th e V ill age staff to begin w orking w ith key stakeh olders and the public to develop a scope of w ork to p otentially contra ct w ith a plann ing & design pro fe ssional to create a R ickenbacker C ausew ay con cept that port ra ys the V ill age's interests and fa cilitates coordination and fu rt her engagem ent w ith M iam i-D ade C ou nty and other potential coll abora tors; and WHEREAS, on Febru ary 22, 2022, the V ill age held a R ickenbacker C ausew ay C omm unity M eeting fo r the public to give input and share ideas to help develop the scope of w ork fo r the design concept; and WHEREAS, the V ill age C ouncil desires to authorize the V ill age M anager to engage p lann ing and design pro fe ssional(s) fr om the V ill age's continuin g pro fe ssion al services pro viders list to develop a concept plan fo r the R ickenback er C ausew ay, incl u din g the B ear C ut B ridge, con sistent w ith the scope of services attached hereto as E xhibit "A " and the continuing services agreem ent previou sly executed in an am ount not to exceed $17 5,000; and W H E RE A S, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. N O W , T H E RE F O RE , B E IT RE SO L V E D B Y T H E V IL L A G E C O U N C IL O F TH E V IL L A G E O F KE Y B ISC A Y N E , FL O RI D A , A S FO L L O W S : Section 1. R eci tals. That each of the above-stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. A uthorization. That the Village Manager is hereby authorized to issue a work order to engage planning and design professional(s) from the Village's continuing professional services providers list to develop a concept plan for the Rickenbacker Causeway, including the Bear Cut Bridge, consistent with the scope of services attached hereto as Exhibit "A" and the continuing services agreement previously executed in an amount not to exceed $175,000. The Village Manager shall notify the Village Council prior to the execution of a work order implementing the intent and purpose of this Resolution. Sect ion 3. adoption. E ffect ive D ate. That this Resolution shall be effective immediately upon PASSED and ADOPTED this 8th day of _~M=a~rc=h~-------' 2022. ATTEST: J0CLYNOCH VILLAGE CLERK l \ \ Page 2 of 3 WE ISS SEROTA HELFMAN COLE & BIERMAN , P.L. VILLAGE ATTORNEY Page 3 of3 Village of Key Biscayne Rickenbacker Concept Plan Scope of W ork Village of Key Biscayne 88 W McIntyre St, Key Biscayne, Florida 33149 305-365-5511 Name of Project: Rickenbacker Concept Village Contact: Jeremy Calleros Gauger jgauger@keybiscayne.fl.gov 305-365-5512 1.1 Project Goals Assemble planning, design and engineer professionals and partners to create a Rickenbacker Causeway concept that portrays the village, its residents, and local stakeholders' interests. This concept plan, both visual and written, will serve as a basis to inform, inspire and facilitate coordination and further engagement with Miami-Dade County and other potential collaborators. 1.2 Project Location The project begins at the edge of the mainland within the City of Miami, includes the causeway over Hobie Island Beach Park, the William M. Powell Bridge over the intracoastal waterway, (including the fishing piers), the roadway through Virginia Key, and the Bear Cut bridge and bridge landing on Key Biscayne past the Crandon Marina. Figure 1: Rickenbacker Causeway from mainland Miami to Virginia Key at Crandon Marina. 1.3 Project Definition • Identify, define and categorize project requirements o Essential elements • Focus on the bridges as critical infrastructure • Emphasize transportation mobility to facilitate safe and effective traffic flow along the entire causeway • Enhance and harmonize all existing, planned and projected access points • Plan for future requirements and anticipated developments • Enable safe vehicle movement in concert with bicycles and pedestrians o Significant elements E:103-08-2022\Resolutions\Rickenbacker causeway\22-03-01-Scope of Work - Rickenbacker-back-up.docx 1 of 4 3/1/2022 Village of Key Biscayne Rickenbacker Concept Plan Scope of Work • Address maintenance of level-of-service in-general and during projected sea- level rise scenarios • Create intersections that enable access and the safe and free flow of traffic • Enhance levels-of-service for through traffic and access to special events o Secondary elements • Provide safe access to significant scenic, historic, and recreational points. • Create a memorable bicycling experience • Add and improve park and recreation elements o Document additional requirements and interests as public engagement proceeds. • Produce a high-level concept plan and drawings o Plan will incorporate identified requirements o Create a rendered base plan with identified detailed components o Provide detailed additional drawings and examples • Sections or elevations of portions of the plan • Provide 2-3 sketched 3-d renderings o Outline a sustainable governing, operating, and financial framework • Solicit public input on initial concept plan o Stakeholders include, but are not limited to: • Village of Key Biscayne Council and Administration - 2 meetings • Village of Key Biscayne residents - 2 meetings • Coordinate with stakeholders o Florida Department of Transportation o Miami-Dade County • Leadership: Mayor's Office, District 7 Commissioner's Office • Department of Transit & Public Works • Department of Parks, Recreation, and Open Spaces • Internal Services Department • Water & Sewer Department • Department of Regulatory and Economic Resources o City of Miami • Virginia Key Advisory Board • Departments of Planning, Real Estate and Asset Management, and Parks and Recreation 0 MAST Academy o Local leaseholders or owners requiring access • Rickenbacker Marina and other City of Miami leaseholders • Seaquarium • NOAA Southeast Fisheries Science Center National Marine Fisheries Service • University of Miami Rosenstiel School of Marine and Atmospheric Science • Historic Virginia Key Beach Park o Public interest groups and non-profit organizations • Environmental organizations • Cycling advocates • Evolve concept plans and drawings o Adapt the concept plan based on iterative feedback • Additional options for portions of the plan may be required o Provide additional sections, elevations, and renderings as required to illustrate the concept o Include table of quantities to simplify future cost estimation • Estimated square footage or linear footage of differing roadway types. E:\03-08-2022\Resolutions\Rickenbacker causeway\22-03-01-Scope of Work - Rickenbacker-back-up.docx 2 of 4 3/1/2022 V ill a g e o f K e y B is c a y n e R ic k e n b a c k e r C o n c e p t P la n S c o p e o f W o rk • Item ization of elem ents w hen appro priate. 1.4 Work Completed to Date • Base draw ings and surv eys from M iam i-Dade C ounty to be provided. • Plan Z (links) created a basis fo r a project that w as • by M iam i-Dade County fo r both an unsolicited bid and potential R FP. • T he City of M iam i has an adopted Virginia K ey masterplan, including a m ore developed design fo r the adjacent Flex-P ark. • FO O T D istrict 6 plans fo r intersection w ith The Underline & C om m odore Trail to the w est of the Rickenbacker. 1.5 Work Outside of Scope • S urv ey draw ings • Construction docum entation • Cost estim ates 1.6 Deliverables A ll deliverables w ill be subm itted in editable docum ent fo rm ats in the highest available resolution w henever applicable. • Final concept plan o Requirem ent list, definitions, and categories o D ivide elem ents into categories • E ssential - elem ents w hich m ust be included at m inim um to function • Significant- elem ents w hich should be included to minim ally satisfy Village of Key Biscayne stakeholders • Secondary- elem ents outside of previous categories • S upport ing draw ings depicting essential, significant and secondary elem ents and am enities • Fram ew ork fo r govern ance, operations and financial requirem ents • Final renderings • T able of estim ated quantities. 1. 7 Acceptance Criteria Staff m ust approve w ork prior to consultant pro ceeding w ith each m ilestone as described in Pro ject D efinition. 2.1 Timeline and Milestones O verall T im eline: 26 w eeks (6 months) P rojected T im eline fo r consultants: 20 w eeks (4.5 m onths) E:\03-08-2022\Resolutions\Rickenbacker causeway\22-03-01-Scope of Work - Rickenbacker-back-up.docx 3 of 4 3/1/2022 Village of Key Biscayne Rickenbacker Concept Plan Scope of W ork Identify & Define Requirements 2week • Selection and negotiation • Collect base documents • Village staff only Generate Concept 6 weeks • Solicit preliminary input through public meeting • Base plan • Additional drawings • Renderings Iterate Concept Sweeks • create updated plan and drawings • • • • • Review Existing Work 2 weeks • Review base documentation • Categorize requirements Solicit Input 4weeks • stakeholder outreach • Stakeholder review • Capture feedback Brief and Present 4weeks • Village staff with final presntation from consultant. 3.1 Project Team Lead consultant: Designer, landscape designer, or planner with experience in three-dimensional road design. Additional required expertise: Roadway and bridge engineer to confirm feasibility of all designs and identify dimensional requirements for roadway and bridge elements. Economic and management analysis expertise required to create governance, operating and financial framework. Public engagement expertise to consolidate comments of previous proposals and capture new stakeholder comments on concept plan. 3.2 Required Qualifications Project team must include a registered architect or landscape architect as well as a licensed civil engineer with expertise in roadway design. 4.1 Estimated of Cost of Work Estimated hours:800 (40/week) 4.2 Negotiated Fees Est.avg. rate: $200 Est. Cost: $160,000 Negotiated Fee: TBD E:103-08-2022\Resolutions\Rickenbacker causeway\22-03-01-Scope of Work - Rickenbacker-back-up.docx 4 of 4 3/1/2022