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Home My Public Portal About20110214 work sessionCOUNCIL WORK SESSION FEBRUARY 14, 2011 1 CALL TO ORDER The February 14, 2011, Council Work Session was convened at 5:33 P.M. by Mayor John Landwehr. ATTENDANCE The following Council Members were present: Present: *Carroll (arrived at 5:53 P.M., left at 6:12 P.M.), Griffith, Harvey, Medin, Penfold, Pope, Scrivner, and Struemph Absent: Koon and Weber A quorum was present. DISCUSSION OF AGENDA ITEMS Transit / Central Maintenance Facility Report City Planner Janice McMillan made a presentation regarding the recent study performed on the issue of the Transit / Central Maintenance facilities. Following her presentation, she answered several questions. At the conclusion of the question and answer period, Mayor John Landwehr asked the Council to be thinking about what it wishes to do as the next step regarding this issue. Councilman Jim Penfold suggested waiting until after the February 24 Public Works & Planning Committee meeting to allow that Committee a chance to discuss it first. Councilman Bob Scrivner also asked if it would be possible to actually go down and see the facilities. Mayor Landwehr asked City Administrator Steve Rasmussen to coordinate a tour of those facilities for the Council. *Councilwoman Carrie Carroll arrived at this point in the meeting (5:53 P.M.) Possible Joint City / County Capital Improvements Sales Tax Projects City Administrator Steve Rasmussen made a presentation of suggested joint projects to the Council, followed by a period of questions and answers. Following discussion, it was suggested that a footnote be added which annotates the recommendation which was COUNCIL WORK SESSION FEBRUARY 14, 2011 2 provided by the Old Town Revitalization Company rather than the City or the County. *Councilwoman Carrie Carroll left at this point in the meeting (6:12 P.M.) Mayor John Landwehr suggested that, after the County has discussed and completed its review of the issue, the Council may wish to adopt a resolution at its February 21 Council meeting endorsing the projects anticipated by both entities. Police Vehicle Purchase City Administrator Steve Rasmussen explained the reason the Council is being asked to consider the bids recently received for the purchase of police vehicles. Following his presentation, he stated that staff has prepared a number of options which the Council could use to resolve the issues which have arisen. Purchasing Division Director Terry Stephenson explained all five options and answered questions pertaining to purchasing policies and laws. Following a lengthy discussion, Councilman Mike Harvey made a motion to give direction to staff to utilize Option #5, as follows: 1. Declare an Emergency Procurement under Section 2 -380 2. New bids for 11 units 3. Revised specifications 4. Bids to 2 responding 5. Bids out Tue — Due Friday Feb. 18 6. Bids returned e -mail /fax 7. Recommendation to Council on 2 -21 with the additional direction that the bids be sent out to all original bidders for the purchase of 11 units, with the locking rear -end specification discussed. The motion was seconded by Councilman Jim Penfold. Councilman Eric Struemph then moved to amend the motion by stipulating that the bidders provide the cost on the purchase of 11, 12, or 13 units, seconded by Councilman Mike Harvey, and approved with Councilman Bryan Pope voting "Nay." The motion was then approved, as amended, by the following roll -call vote: Aye: Harvey, Medin, Penfold, Scrivner, and Struemph Nay: Griffith and Pope COUNCIL WORK SESSION FEBRUARY 14, 2011 3 ADJOURNMENT The meeting adjourned at 7:00 P.M.