Loading...
HomeMy Public PortalAbout04/28/1993 * Workshop MeetingApril 23, 1993 MAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONER: James E. Cross A. Curtis True, M.D. Kathleen S. Wallace 1 WORKSHOP MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON WEDNESDAY, APRIL 28, 1993 AT 3:00 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Seasonal Restriction on rezoning, site plan review & construction. V. Items by Commissioners A. Mayor Koch B. Vice Mayor Armour C. Commissioner Cross D. Commissioner True E. Commissioner Wallace VI. Items by Staff A. Police Chief Schultz B. Town Manager Harrington VII. Items by Organizations A. Gulf Stream Civic Association B. Place Au Soleil Association, Inc. VIII. Public IX. Adjournment SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. E WORKSHOP MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON WEDNESDAY, APRIL 28, 1993 AT 3:00 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order II 0001 IV Mayor Koch called the meeting to order at 3:00 P.M. Pledge of Allegiance. Commissioner Armour led the Pledge of Allegiance Roll Call Present and William F. Koch, Jr. Mayor Participating: Alan I. Armour Vice Mayor James E. Cross Commissioner A. Curtis True, M.D. Commissioner Kathleen S. Wallace Commissioner Also Present & Participating: E. Scott Harrington John Randolph Rita Taylor Robert Schultz Charles Velie Charles Russell Town Manager Town Attorney Town Clerk Police Chief Pres. Civic:.Assoc. Pres. Place Au Soleil Ammr. Mayor Koch stated that a discussion related to limiting the period for construction would be held first. He added that the Commission had asked Mr. Harrington to obtain information from other municipalities that regulate construction activity. He asked Mr. Harrington to present his findings. Town Manager Harrington reported that the Town of Palm Beach prohibits the operation of dredges, pile drivers, engines operated in such a manner as to emit odors or noises offensive or disagreeable to the inhabitants of the town, sand blasting machines, concrete and /or pumping manchines, and jackhammers from December first to May first. He added that they also prohibit any other class of machinery or appliance which in its operation would render the enjoyment of property within the town less agreeable than if such appliances or machinery were not operated. Mr. Harrington advised he was advised by code enforcement in Palm Beach that this provision was enforced only when complaints are received. He said that the enforcement is done by noise measurements being taken and compared to noise standards that are established in a separate section of the Palm Beach Code that deals with all different types of noise. Mr. Randolph stated that a noise ordinance is a rather complicated document and he questioned if the Town of Gulf Stream was interested in going to this extent. Mr. Harrington suggested that he and Mr. Randolph review the existing nuisance section of the Gulf Stream Code and attempt to make it more restrictive in an effort to address the problems that are not covered by enumerating the heavy equipment that would be regulated during the winter season. Several from the audience supported a seasonal regulation of construction work. Mr. Charles Velie, President of the Civic Association, advised that the Civic Association believed the provisions of the Palm Beach Ordinance as outlined would be beneficial to the residents of Gulf Stream. Commis- sioner Armour suggested that Attorney Randolph and Town Manager Harrington prepare a document for review along the.lines that have been discussed. The other Commissioners were also in favor of this suggestion. Town Commission - Workshop Meeting April 28, 1993 page 2 Commissioner Wallace reminded that Mr. Harrington had made some suggestions in his memo of April 2, 1993 with regard to further restricting the hours of construction during the season. She stated that one of the suggestions was to prohibit construction on Saturday during the season and the other was to shorten the work day. Mrs. Wallace questioned if there was any interest in either or both of these suggestions. Commissioner Armour was opposed to shortening the work day, pointing out that it is a benefit to have the jobs completed as soon as possible and shortening the work day amounts to quite a large number of hours when computed over the entire season. Mayor Koch observed that there is very little work done on Saturday, unless there is an emergency. Mr. Harrington stated that most of the work that is done on Saturday is on the inside of the building. All Commissioners agreed that Saturday work is not usually a problem, and they asked Attorney Randolph to prepare a section for consideration that would prohibit work on Saturday from December 1, to May 1 unless the work is being performed within an enclosed area. Mr. Harrington asked if it is intended to prohibit work on holidays, adding that holidays are not prohibited working days under the current provisions of the Code. The Commissioners asked that Mr. Harrington prepare a recommendation with regard to this. With regard to applications for improvements that require variances and site plan reviews, Commissioner Wallace advised that many residents had voiced their objections to variance and site plan reviews taking place during the summer months when many are not in residence to monitor the developments. She stated that she realized that almost any work that is to be done must go through the review process, but added that she hoped in the future that these requirements could be reviewed and perhaps altered to transfer the authority for approval on some of the items to the Town Manager. Mrs. Wallace suggested that applications for demolition permits and for new houses not be acted upon during summer months. Attorney Randolph cautioned about refusing applications over a lengthy period, adding that the longer they are delayed, the more likely it is for the actions of the Town to be challenged. Members of the Architectural Review and Planning Board who were present stated that notices are sent to the property owners in the area of the proposed improvements well in advance so everyone knows what is being proposed in time to investigate the matter. They did not believe it necessary to suspend all operation during the summer. Charles Velie, town resident, stated that residents were concerned about some of the newer houses being constructed in that they are too large and do not fit the character of Gulf Stream. Mr. Velie advised that this was not the consus of the Civic Association. His personal feeling in this matter is that applications not be heard during the months of July, August and September as the members of the ARPB and Town Commission are placed in a difficult position if no one is present to object at the hearings. Various persons spoke both pro and con on the matter but did not come forward to have their remarks made a part of the record. A show of hands from the audience indicated that most favored having no action taken on applications during the month of August. The staff was instructed to use this as a guide for any proposed legislation. Town Commission - Workshop Meeting April 28, 1993 page 3 Town Manager Harrington remarked that the discussion thus far had centered around construction related activity and he questioned if there was any interest in placing additional regulation on maintenance activities such as lawn mowing, etc. Mr. Harrington advised that at the present time the property owner may perform his own maintenance work at any time, as may the persons who are directly employed by him. He added that this does not apply to those working under a contractual arrangement. There was no desire to change the existing regulations indicated. V. Items by Commissioners A. Mayor Koch Mayor Koch had no items for discussion. B. Vice Mayor Armour Vice Mayor Armour suggested that at such time as there are openings for appointments on any of the Town Boards or Committees, a form listing the name, address, education, business or profession, length of residencey in Gulf Stream, etc. be submitted by those who are interested in the positions. Commissioner Armour voiced a concern regarding code enforcement of the ordinances that have, and will in the future, be adopted. He asked if the police department was assisting the town manager and if perhaps it might be necessary to have a code enforcement officer. Mr. Harrington advised that the police department is assisting him in the code enforcement but that he is in the process of making some changes in the procedures that are used. He did not feel that another employee was need for this task. Mr. Armour asked if there are any changes in process with regard to the water conservation program and rate revisions. Mr. Harrington advised he is gathering data after which he will be making some recommendations. Regarding the matter of the tree trimming on AIA, Commissioner Armour asked for an update. Mr. Harrington advised that DOT has yet to provide a survey of the right -of -way and the DOT departments and employees are fighting among themselves over this. He went on to say that he met with them again approximately two weeks ago and believes they are making some progress. Mr. Harrington reported that when the last storm blew several trees down on AlA and caused broken limbs that did not fall, he called DOT about the condition and they sent a crew the following day to correct the problems and take away the debris. _ Commissioner Armour asked if there would be any maintenance work to be done on the streets and /or town buildings. Mr. Harrington advised he is checking on the conditions of the streets periodically and that a considerable amount of maintenance had been done on the town buildings, which he intends to detail in a memorandum to the Commissioners. Mr. Harrington and Chief Schultz advised that there is driveway repair needed at the police department, adding that the parking lot needs to be expanded and a sunken storm drain repaired. Mr. Harrington stated that a considerable amount of landscaping is needed at the town hall site but that he did not want to spend any un- budgeted funds during this fiscal year as unbudgeted funds had been used for storm drainage repairs this year and he wanted to have a reserve to be available in the event of a storm this summer. It was mentioned that perhaps donations would be available to assist with this problem and that the Beautification Committee connected with the Civic Association make recommendations regarding the re- landscaping. Town Commission- Workshop Meeting April 28, 1993 page 4 Mr. Armour closed by reminding that efforts will continue toward annexing the parcel to the north of Place Au Soleil that is owned by FIND. C. Commissioner Cross Commissioner Cross had no items for discussion. D. Commissioner True Commissioner True had no items for discussion. E. Commissioner Wallace Commissioner Wallace began by expressing her appreciation to Chief Schultz for conducting the recent crime prevention session for the residents and added that she is hopeful that there will be more of them in the future and that group leaders can be organized to assist with crime prevention. Mrs. Wallace expressed concern that residents do not feel they have enough information as to the dates of meetings and action that has been taken by the Commission. She advised those present that meeting dates are published each week in the Palm Beach Post in the "Community Calender" and questioned if newsletters could be sent three times a year, perhaps with some other mailing from the Town. Mr. Harrington advised that at this time, in addition to the "Community Calender", the Town delivers an agenda prior to the meetings to both the Civic Association and the Place Au Soleil Association. Commissioner Wallace called attention to a letter from Robert Howes, President of the Hidden Harbour Estates Subdivison Central Committee request- ing that the budget for 1993 -1994 include funding to clean up fallen branches and trees in the bird sanctuary adjacent to Hidden Harbour, and to repair the seawall that appears to be in a state of imminent collapse. Mr. Harrington advised that he will be visiting the site and will have a report for the Commission, but most likely not until the June, 1993 meeting. Commis- sioner Armour reminded that when dredging was being undertaken in the town several years past, it was determined that as a bird sanctuary, improvements would be very limited due to possibly destroying the natural habitat of the sanctuary. There was concern in this regard expressed from some of the members of the audience and Mayor Koch advised that this matter would be fully reviewed with public input welcomed prior to any decision being made. VI. Items by Staff A. Police Chief Schultz Chief Schultz stated that he had intended to discuss repairs of the parking area at the police headquarters but that it had been covered during Commis- sioner Armour's presentation. B. Town Manager Harrington Mr. Harrington stated that he had believed this workshop would possibly address issues involving the 1993 -1994 budget. He urged that he be made aware of needed projects in time to be considered at the budget meetings. He mentioned again the re- landscaping of the town hall and police department sites. Mr. Harrington also advised that he had been informed by the Little Club that drainage pumping equipment on their property had failed and it is necessary that a new pump be purchased and installed. He reminded that the Town has a contract with the Little Club which provides that the Town share in the cost of operation since the Town utilizes this as a part of the storm drainage system. Mr. Harrington stated that the Town's share of the replacement cost is $8,500 and that the Little Club will carry the entire cost until such time as the Town can reimburse them in the 1993 -1994 fiscal year. Town Commission - Workshop Meeting April 28, 1993 page 5 Town Manager Harrington reported that Place Au Soleil Assoc. is relandscap- ing the entrance area to Place Au Soleil and incorporating Xeriscape designs. He recommended that the Town reconfigure the sprinkling system to accomodate the new installation, adding that this would meet one of the commitments made in the water reduction plan. Mr. Harrington then addressed the matter of preparing a new personnel manual that had been mentioned earlier in the meeting by Commissioner Armour. He reported that while he Chad begun work on this, it is now evident that some help will be needed from someone specifically engaged in this area of expertise. Mr. Harrington cited the continually changing laws and regulations of State and Federal Agencies that must be taken into consideration when dealing with and regulating personnel. In closing, Mr. Harrington reminded that he had mentioned several months ago that the Palm Beach County Municipal League had asked Gulf Stream to sponsor one of their meetings since all other municipalities in the County have done so. At that time, he had suggested that it be held at the Bethesda Hospital facility as the Town Hall was not large enough to accomodate such a gathering. Town Manager Harrington advised he had been talking to officials at the Village of Golf in regard to this and it had been suggested that the Village of Golf and the Town of Gulf Stream co- sponsor a luncheon at the Bethesda Hospital facility. The members of the Commission favored this suggestion and Mayor Koch offered to make the necessary contacts with Bethesda Hospital. VII. Items by Organizations A. Gulf Stream Civic Association Mr. Charles Velie, President of the Civic Association, advised that the matters with which his organization was concerned had already been addressed. B. Place Au Soleil Association, Inc. Mr. Charles Russell, President of the Place Au Soleil Association stated that they were intrested in some type of legislation that would require properties to be properly maintained, which would include the yards as well as the structures themselves. Mr. Harrington advised that there are limitations as to how far the Town can go with this but that he and Attny. Randolph would make every effort to address this as far as possible. VIII. Public There was no further comment from the public. IX. Adjournment Mayor Koch adjourned the meeting at 5:15 P.M. RJ I Rita L. Taylor, wn Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL Mr. Richard K. Brooks, Jr. of RKB Architects Planners, Inc. as agent for Gerry and Mary Lepkanich, the owners of real property located at 3223 North Ocean Boulevard, Gulf Stream,Florida, has submitted an application for a site plan amendment to permit the addition of two second floor bedrooms and an open, outside stairway to the structure under construction at the aforementioned location. The proposed addition would be added on the south side of the structure and would extend fifteen (15) feet south from the south wall of the approved structure. The proposed addition would extend to within thirty (30) feet, eight (8) inches of the south property line. Complete application materials are on file with the Town of Gulf Stream Planning and Building Department located at 100 Sea Road, Gulf Stream, Florida 33483 and may be inspected during regular business hours which generally included non - holiday weekdays from 9:00 A.M. to 4:00 P.M. The Town of Gulf Stream Architectural Review and Planning Board will consider the subject application at its meeting on April 28, 1993 at 9:00 A.M., in the Commission Chambers in the Gulf Stream Town Hall located at 100 Sea Road, Gulf Stream, Florida 33483 and shall make a recommendation to the Town Commission regarding the subject application. Said meeting may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The Town of Gulf Stream Town Commission will consider the subject application at its meeting on May 14, 1993, at 9:00 A.M., in the Commission Chambers in the Gulf Stream Town Hall located at 100 Sea Road, Gulf Stream, Florida 33483 and shall make a final decision regarding the subject application. Said meeting may be adjourned from time to time and place to place as necessary to hear all parties and evidence. All persons interested in this matter may appear before the Architectural Review and Planning Board and Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. Should any interested party seek to appeal any decision made by the Architectural Review and Planning Board or Town Commission with respect to any matter considered at these public hearings, said party will need a record of the proceedings, and for such purpose, may need to insure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 286.0105, F.S.S. Dated: March 23, 1993 TOWN OF GULF STREAM, FLORIDA Rita L. Taylor] Town Clerk // // NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL Mr. Edward Knight of Shannon Ginn Construction Company as agent for Mr. George Elmore, the owner of real property located at 1320 N. Ocean Bouleverd, Gulf Stream, Florida, has submitted an application for a Special Execption to permit the installation of a construction trailer on said property. The subject installation is proposed to consist of a temporary job trailer for the general contractors field office, the size of which would be ten (10) feet by thirty (30) feet and would be located on the east side of the property approximately fifty (50) feet from the edge of the private roadway, approximately one hundred (100) feet from the seawall, and approximately fifteen (15) feet from the east property line. Complete application materials are on file with the Town of Gulf Stream Planning and Building Department located at 100 Sea Road, Gulf Stream, Florida 33483 and may be inspected during regular business hours which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. The Town of Gulf Stream Architectural Review and Planning Board will consider the subject application at its meeting on April 28, 1993 at 9 :00 A.M., in the Commission Chambers in the Gulf Stream Town Hall, located at 100 Sea Road, Gulf Stream, Florida 33483 and shall make a recommendation to the Town Commission regarding the subject application. Siad meeting may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The Town of Gulf Stream Town Commission will cc at its meeting on May 14, 1993 at 9:00 A.M., in in the Gulf Stream Town Hall located at 100 Sea 33483 and shall make a final decision regarding Said meeting may be adjourned from time to time necessary to hear all parties and evidence. zsider the subject application the Commission Chambers Road, Gulf Stream, Florida the submect application. and place to place as All persons interested in this matter may appear before the Architectural Review and Planning Board and Town Commission, sitting as the Board of Adjustment, of the Town of Gulf Stream at the times and place aforesaid and be heard. Should any interested party seek to appeal any decision made by the Architectural Review and Planning Board or the Town Commission, sitting as the Board of Adjustment, with respect to any matter considered at these public hearings, said party will need a record of the proceedings, and for such purpose, may need to insure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 286.0105, F.S.S, Dated: April 16, 1993 Town of Gulf Stream, Florida / <�L �.B v-`' v Z/. ,. Rita L. Taylor, own Clerk