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HomeMy Public PortalAbout07/22/1993July 15, 1993 MAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONER: James E. Cross A. Curtis True Kathleen S. Wallace REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, JULY 22, 1993 AT 2:00 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Minutes A. Regular Meeting & Public Hearing -June 18, 1993 B. Special Meeting & Public Hearing -July 13, 1993 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements A. Meetings 1. August Regular Meeting- August 20, 1993 at 9 A.M. (Friday) 2. September Regular Meeting - September 13, 1993 at 4 P.M. (Monday 3. 1st Public Hearing on Budget 1993 -94 -Sept. 13, 1993 at 5:01P.M 4. 2nd Public Hearing & Budget Adoption -Sept. 21, 1993 at 5:01P.M VII. Reports A. Town Manager B. Town Attorney C. Finance Director 1. Financial Report for June, 1993 D. Architectural Review and Planning Board 1. Regular Meeting & Public Hearing to be held July 28 at 9 A.M. E. Police Report F. Construction in Progress in June, 1993 VIII. Items for Commission Action A. Ordinance #93/1 Amending the Town's Election Code at Chapter 14 of the Code of Ordinances. (2nd reading & adoption) B. Interlocal Agreement for 5 Year Storm Water Quality Monitoring Under NPDES Permit- Northern Palm Beach County Water Control Dist. C. Items by Commissioners IX. Correspondence A. Resolutions requesting all local governmental entities to join together in a comprehensive & mutual effort to respond to threat of natural disasters in South Florida. 1. #17 -City of Greenacres 2. #61, 1993 -City of Palm Beach Gardens B. Resolutions objecting to proposal of Palm Beach County that wet - 'lands section of Unified Land Development Code be adopted under the auspices of Environmental Control Act, thus being effective countywide, in derogation of the agreement between the County Commissioners & The P.B. Co. Municipal League relative to county- wide ordinance procedures. 1. #636 -Town of Highland Beach 2. #722 -Town of Lake Clarke Shores 3. #R -12 -93 -Town of Lantana 4. #93- 32- Village of Royal Palm Beach July 15, 1993 AGENDA CONTINUED X. BUDGET PRESENTATION (1993 -1994) A. Budget Consideration B. Proposed Millage Rate for 1993 -1994 C. Certification of Rolled Back Rate D. Date of First Public Hearing toward Budget Adoption XI. Public XII. Adjournment SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. l,_; - REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, JULY 22, 1993 AT 2:00 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 2:00 P.M. II. Pledge of Alleginace. Commissioner Wallace led the Pledge of Allegiance. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Alan I. Armour Vice Mayor James E. Cross Commissioner A. Curtis True, M.D. Commissioner Kathleen S. Wallace Commissioner Also Present E. Scott Harrington Town Manager & Participating: Scott G. Hawkins Asst. Town Attorney Rita Taylor Town Clerk William Gwynn Finance Director Robert Schultz Police Chief IV. Minutes. A. Regular Meeting & Public Hea Commissioner True moved that paragraph of Item IX.A.1. to change the ing the area of the sanctuary, and that The motion was seconded by Commissioner AYE, Comm. Cross; AYE, Comm. True; AYE, ring -June 18, 1993. the minutes be amended in the first word animal to wildlife in describ- the minutes be approved as amended. Cross. Roll Call: Comm. Wallace; and Mayor Koch; AYE. B. Special Meeting & Public Hearing -July 13, 1993. Mayor Koch felt the minutes should be amended in paragraph five on page 4. to reflect that the character of Gulf Stream would only change by having commercial properties if the entire study area were to be annexed. Town Manager Harrington suggested adding "of the entire study area" after the word annexation in the second line of paragraph five. Commissioner Wallace moved that the minutes be approved as amended by adding "of the entire study area ". The motion was seconded by Commissioner Cross. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. True; AYE, and Mayor "' Koch; AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. The Town Clerk requested to add Resolution #415 from The Town of Palm Beach Shores as item IX.B.5 and Resolution 93 -14 from The Town of Juno Beach as item IX.C. There were no objections. VI. Announcements. A. Meetings. The following meetings were announced by Mayor Koch. 1. August Regular Meeting- August 20, 1993 at 9 A.M. (Friday) 2. September Regular Meeting - September 13, 1993 at 4 P.M. (Mon.) 3. 1st Public Hearing on Budget 1993 -94 -Sept. 13, 1993 at 5:01 PM 4. 2nd Public Hearing & Budget Adoption -Sept. 21, 1993 at 5:01 PM The Town Clerk reminded that the October meeting had been tentatively chang- ed to October 15, 1993 at 9 A.M. and she asked if that could be confirmed. The Commissioners confirmed October 15, 1993 at 9 A.M. for the October Regular Meeting date. Commissioner Armour arrived at this time. Regular Meeting -Town Commission July 22, 1993 Page 2 VII. Reports A. Town Manager The Town Manager had no report for this meeting. B. Town Attorney There was no report from the Town Attorney. C. Finance Director 1. Financial Report for June, 1993. Finance Director William Gwynn presented his report and pointed out that 98% of the tax money has been collected, with the cash projection indicating that there would be ample cash flow until the new tax money starts coming. Mr. Gwynn was pleased to report that it appears there will be a surplus at the end of this fiscal year. Commissioner Armour moved and Commissioner Wallace seconded that the report be approved as presented. Roll Call: Commissioner Wallace; AYE, Comm. Armour; AYE, Comm. Cross; AYE, Comm. True; AYE, and Mayor Koch; AYE. D. Architectural Review and Planning Board 1. Regular Meeting & Public Hearing to be held July 28 at 9 A.M. The Town Clerk announced this date. E. Police Report Chief Schultz presented the police report which gave a summary of the police activity for the month of June and added as an item of infor- mation that Sergeant Allen had successfully completed his one year as a probationary sergeant. F. Construction in Progress in June, 1993 The report was made a part of the record. VIII. Items for Commission Action A. Ordinance #93/1 Amending the Town's Election Code at Chapter 14 of the Code of Ordinances. (2nd reading & adoption) The Town Clerk read Ordinance #93/1 by title. Commissioner Armour moved and Commissioner True seconded that Ordinance #93/1 be adopted. There was no comment from any of the Commissioners or any of the public. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. B. Interlocal Agreement for 5 Year Storm Water Quality Monitoring Under NPDES Permit- Northern Palm Beach County Water Control District. Commissioner Armour moved and Commissioner Cross seconded that the Inter - local Agreement be executed. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE C. Items by Commissioners There were no items by the Commissioners. IX. Correspondence A. Resolutions requesting all local governmental entities to join together in a comprehensive & mutual effort to respond to the threat of natural disasters in South Florida. 1. #17 -City of Greenacres 2. #61, 1993 -City of Palm Beach Gardens These were made a part of the record. B. Resolutions objecting to proposal of Palm Beach County that wet- lands section of Unified Land Development Code be adopted under the auspices of Environmental Control Act, thus being effective countywide, in derogation of the agreement between the County Commissioners & The P.B. Co. Municipal League relative to countywide ordinance procedures. Regular Meeting -Town Commission July 22, 1993 Page 3 1. #636 -Town Of Highland Beach 2• #722 -Town of Lake Clark Shores 3. #R -12 -93 Town of Lantana 4. #93 -32- Village of Royal Palm Beach 5. #415 -Town of Palm Beach Shores These were made a part of the record. Town Clerk Taylor advised that the staff had prepared a similar resolution in the event the Commission cared to adopt one. She added that the Municipal League is urging all municipalit- ies to do so. Town Manager Harrington advised that he recommends that OGulf Stream adopt the resolution. At the direction of the Mayor, the Town Clerk read Resolution #93 -7 by title. Commisioner Cross moved and Commis- sioner True seconded that the Resolution be adopted. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; Aye, Comm. True; Aye, and Mayor Koch; AYE. C. Resolution #93 -14 Objecting to widening AlA and directing that it be classified as a constrained facility. -Town of Juno Beach This resolution was made a part of the record. X. Budget Presentation (1993- 1994). A. Budget Consideration Town Manager Harrington presented the proposed budget for fiscal year 1993 -1994. He began by reviewing the budget for the water fund, point- ing out that the revenue for this year is greater than what was budgeted but there is no effect on the projected profit since the expense for the purchase of the water from the City of Delray had also increased. He noted that the expenditures from the water fund were higher than expected due to several costly repairs having to be made that were not anticipated. Mr. Harrington stated that he had budgeted for higher expenditures in the proposed budget to cover costs for replacement of 20 water meters which is approximately 15 more than were replaced this year. He advised that there are a great number of meters over 20 years old and he expects to replace them at a rate of 20 per year. Mr. Harrington pointed out that he had budgeted funds for engineering which will include an evaluation of the water main under the Intracoastal Waterway and will cover a portion of the cost to generate a file to detail the location and description of the water system infrastructure. Mr. Harrington believed it will take two to three years to complete this file and will budget one year at a time. His final comment on the water fund budget was that there is a transfer to the General Fund of $35,000 shown as opposed to a transfer of $51,000 last year. Mr. Harrington felt it necessary to reduce the transfer by $16,000 in order to cover some of the budgeted expense. He noted that he anticipates an increase in water rates for other repairs /replacements and he did not feel that the rate structure should be increased to the point that would be necessary to cover all of the added expense when the trans- fer to the General Fund could be reduced to cover a portion. CThe Town Manager then addressed the proposed budget for the General Fund, citing a proposed increase in operating millage from the rolled back rate of $3.1609 per $1,000 of assessed value to $3.4128 per $1,000 of assessed value.He explained that this is necessary due more to a decrease in revenue rather than a great increase of expenditures. Mr Harrington said that the Town actually only has control over two sources of revenue, the ad valorem tax and the transfer from the water fund. The other sources are controlled by the State or are derived from franchise fees that are governed by the amount of electric and telephone usage in the Town. He pointed out that there is $16,000 less being transferred from the water fund this year. Regular Meeting -Town Commission July 22, 1993 page 4 He further pointed out that in adding the new construction to the tax roll, the property appraiser has placed a value on the additions that is much less than the value of the properties. Mr. Harrington added that he and Mayor Koch had an appointment with the property appraiser the following week to discuss this problem. CTown Manager Harrington next called attention to the Fund Balance section 1 which is $30,000 less this year due to the drainage improvements that had been approved by the Commission during the year which were no budgeted for and a better job of budgeting. He added that the proposed budget provides for $60,000 to be included as revenue, which is $37,000 less than the previous year. In reviewing the proposed expenditures, Mr. Harrington addressed only those items that reflected a considerable change. These were: 1. Building Maintenance - Increased due to the buildings becoming older and needing more work, for replacement of landscape material lost during 2 storms, extensive repairs to the fountain, additional carpet cleaning and an annual pest control treatment. 2. Insurance (not health insurance which is the same as previous year) -Was under budgeted previous year. 3. Legal- Adding to cover professional services of a personnel consultant. 4. Police Department- Reduction due to not having to purchase additional equipment for the vehicles and due to computing in the cost of the new cars, the trade -in allowance on the old ones. 5. Contingency- Reduced by $10,000 from last year. Mr. Harrington pointed out that the total expenditures proposed are up over last year by only 2.69 %. Turning to the matter of salaries, he explained that this budget provides for a 2% increase across the board and a 3% merit bonus. The 3% would be given only when the employee evaluation supports same, and it would be paid in a lump sum, with the Town not being responsible to pay pensions and insurance on the bonus. Mr. Harrington distributed a spread sheet to show how this method of the bonus saves over the period of 3 years. He added that using the bonus also prevents base salary figures from raising so rapidly and becoming out of proportion with the responsibilities of the position. Commissioner Armour asked if it is necessary to make a budget adjustment in the current year to cover the various expenditures that were not included in the budget. Mr. Gwynn replied that this was being adjusted at the time of the audit. Commissioner Armour then asked if we have funded for sick leave that has not been used. Mr. Gwynn answered that funds to cover this are set aside in a reserve and are not shown as a budget item as there is enough in reserve to cover. Mr. Harrington added that this is one area that he expects to review with a personnel consultant. Commissioner Armour then requested that figures be obtained with regard to the amount of savings that would be derived by increasing the amount of the deductible on the health insurance. Regular Meeting -Town Commission July 22, 1993 page 5 B. Proposed Millage Rate for 1993 -1994 Commissioner Armour moved and Commissioner Wallace seconded that the proposed millage for the Operating Fund be established at $3.4128 per $1,000 of assessed value. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. Commissioner True moved that the proposed millage for the Debt Service be established at $.7527 per $1,000 of assessed value and the motion was seconded by Commissioner Armour. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. True; AYE, Comm. Armour; AYE, and Mayor Koch; AYE. C. Certification of Rolled Back Rate Commissioner Wallace moved and Commissioner True seconded that the Rolled Back Rate be certified at $3.1609 per $1,000 of assessed value. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. D. Date of First Public Hearing toward Budget Adoption. Commissioner Cross moved that the First Public Hearing be held on September 13, 1993 at 5:01 P.M. Commissioner Wallace seconded the motion. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. XI. Public There was no comment from the public but Commissioner True stated that he believed having a listing of all checks written each month was unnecessary in view of the fact that a Commissioner's signature is required on anything over $500.00. He further believed that it is unnecessary to have a Construction In Progress Report included in the agenda packet. In the discussion that followed it was determined that some of the Commissioners felt the need to have the check listing and others felt the need to see a Construction In Progress Report. As a result, it was decided to make no change in the composition of the agenda packet. XII. Adjournment Mayor Koch adjourned the meeting at 3:40 P.M. Rita L. Taylor, To Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL Mr. Mark Marsh, Architect, of Digby Bridge, Marsh and Associates, P.A., as agent for Ann and Alan Aker, the owners of real property located at 3649 N. Ocean Blvd., Gulf Stream, Florida 33483 has submitted an application for site plan approval to permit the construction of two second story additions to the existing single family dwelling and the construction of Ca breezeway that will connect the garage on the north side of the property , to the main house. Complete application materials are on file with the Town of Gulf Stream Planning and Building Department located at 100 Sea Road, Gulf Stream, Florida 33483 and may be inspected during regular business hours which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. The Town of Gulf Stream Architectural Review and Planning Board will consider the subject application at its meeting on August 25, 1993 at 9:00 A.M., in the Commission Chambers in the Gulf Stream Town Hall located at 100 Sea Road, Gulf Stream, Florida 33483 and shall make a recommendation to the Town Commission regarding the subject application. Said meeting may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. The Town of Gulf Stream Town Commission will consider the subject application at its meeting on September 13, 1993 at 4:00 P.M., in the Commission Chambers in the Gulf Stream Town Hall located at 100 Sea Road, Gulf Stream, Florida 33483 and shall make a final decision regarding the subject application. Said meeting may be adjourned from time to time and place to place as necessary to hear all parties and evidence. All persons interested in this matter may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. Should any interested party seek to appeal any decision made by the Architectural Review and Planning Board or the Town Commission with respect to any matter considered at this meetings, said party will need a record of the proceedings, and for such purpose, may need to insure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 286.0105, F.S.S. Dated: August 5, 1993 TOWN OF GULF STREAM, FLORIDA 2,,6 7° Rita L. Taylor, T wn Clerk PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a meeting on Wednesday, August 25, 1993 at 9:00 A.M. and the Town Commission will hold a meeting on Monday, September 13, 1993 at 4:00 P.M., both in the Commission Chambers at the ( Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by Victoria Say, of Say Trade, Inc. as agent for Selva & Jan Ganesh, 3268 N. Ocean Blvd., Gulf Stream, Florida, for an AlA Vegetative Disturbance Permit to permit the installation of aluminum gates across the driveway entrance between the existing columns at the address stated herein. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application, at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. Complete application materials are on file in the office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483 and may be reviewed during regular business hours which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PERSONS INTERESTED IN THIS MATTER may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE MEETINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: August 6, 1993 TOWN OF GULF STREAM, FLORIDA Ri a L. Taylor, own Clerk PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a meeting on Wednesday, August 25, ^ 1993 at 9:00 A.M. and the Town Commission will hold a meeting on Monday, �) September 13, 1993 at 4:00 P.M., both in the Commission Chambers at the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application submitted by GCG Construction Management, as agent for James and Cynthia Neeves, 1330 N. Ocean Blvd., Gulf Stream, Florida, for an AlA %getative Disturbance Permit to permit removal.an.d installation of landscape material within the AlA Historic Corridor at the address stated-herein. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application, at their rexpective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. Complete application materials are on file in the office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483 and may be reviewed during regular business hours which generally include non - holiday weekdays from 9:00 A.M. to 4:00 P.M. ALL PERSONS INTERESTED IN THIS MATTER may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE MEETINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: August 16, 1993 TOWN OF GULF STREAM, FLORIDA 2� Y, Z;ZL Rita L. Tayl , Town Clerk