HomeMy Public PortalAbout07/22/1993July 15, 1993
MAYOR:
William F. Koch, Jr.
VICE MAYOR: Alan I. Armour
COMMISSIONER: James E. Cross
A. Curtis True
Kathleen S. Wallace
REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM
ON THURSDAY, JULY 22, 1993 AT 2:00 P.M. IN THE COMMISSION CHAMBERS
OF THE
TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
I.
Call to Order
II.
Pledge of Allegiance
III.
Roll Call
IV.
Minutes
A. Regular Meeting & Public Hearing -June 18, 1993
B. Special Meeting & Public Hearing -July 13, 1993
V.
Additions, withdrawals, deferrals, arrangement of agenda items.
VI.
Announcements
A. Meetings
1. August Regular Meeting- August 20, 1993 at 9 A.M. (Friday)
2. September Regular Meeting - September 13, 1993 at 4 P.M. (Monday
3. 1st Public Hearing on Budget 1993 -94 -Sept. 13, 1993 at 5:01P.M
4. 2nd Public Hearing & Budget Adoption -Sept. 21, 1993 at 5:01P.M
VII.
Reports
A. Town Manager
B. Town Attorney
C. Finance Director
1. Financial Report for June, 1993
D. Architectural Review and Planning Board
1. Regular Meeting & Public Hearing to be held July 28 at 9 A.M.
E. Police Report
F. Construction in Progress in June, 1993
VIII.
Items for Commission Action
A. Ordinance #93/1 Amending the Town's Election Code at Chapter
14 of the Code of Ordinances. (2nd reading & adoption)
B. Interlocal Agreement for 5 Year Storm Water Quality Monitoring
Under NPDES Permit- Northern Palm Beach County Water Control Dist.
C. Items by Commissioners
IX.
Correspondence
A. Resolutions requesting all local governmental entities to
join together in a comprehensive & mutual effort to respond to
threat of natural disasters in South Florida.
1. #17 -City of Greenacres
2. #61, 1993 -City of Palm Beach Gardens
B. Resolutions objecting to proposal of Palm Beach County that wet -
'lands section of Unified Land Development Code be adopted under
the auspices of Environmental Control Act, thus being effective
countywide, in derogation of the agreement between the County
Commissioners & The P.B. Co. Municipal League relative to county-
wide ordinance procedures.
1. #636 -Town of Highland Beach
2. #722 -Town of Lake Clarke Shores
3. #R -12 -93 -Town of Lantana
4. #93- 32- Village of Royal Palm Beach
July 15, 1993
AGENDA CONTINUED
X. BUDGET PRESENTATION (1993 -1994)
A. Budget Consideration
B. Proposed Millage Rate for 1993 -1994
C. Certification of Rolled Back Rate
D. Date of First Public Hearing toward Budget Adoption
XI. Public
XII. Adjournment
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. 286.0105, F.S.S.
l,_; -
REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON
THURSDAY, JULY 22, 1993 AT 2:00 P.M. IN THE COMMISSION CHAMBERS OF THE
TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order. Mayor Koch called the meeting to order at 2:00 P.M.
II. Pledge of Alleginace. Commissioner Wallace led the Pledge of
Allegiance.
III. Roll Call.
Present and William F. Koch, Jr. Mayor
Participating: Alan I. Armour Vice Mayor
James E. Cross Commissioner
A. Curtis True, M.D. Commissioner
Kathleen S. Wallace Commissioner
Also Present E. Scott Harrington Town Manager
& Participating: Scott G. Hawkins Asst. Town Attorney
Rita Taylor Town Clerk
William Gwynn Finance Director
Robert Schultz Police Chief
IV. Minutes.
A. Regular Meeting & Public Hea
Commissioner True moved that
paragraph of Item IX.A.1. to change the
ing the area of the sanctuary, and that
The motion was seconded by Commissioner
AYE, Comm. Cross; AYE, Comm. True; AYE,
ring -June 18, 1993.
the minutes be amended in the first
word animal to wildlife in describ-
the minutes be approved as amended.
Cross. Roll Call: Comm. Wallace;
and Mayor Koch; AYE.
B. Special Meeting & Public Hearing -July 13, 1993.
Mayor Koch felt the minutes should be amended in paragraph five
on page 4. to reflect that the character of Gulf Stream would only change
by having commercial properties if the entire study area were to be annexed.
Town Manager Harrington suggested adding "of the entire study area" after
the word annexation in the second line of paragraph five. Commissioner
Wallace moved that the minutes be approved as amended by adding "of the
entire study area ". The motion was seconded by Commissioner Cross. Roll
Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. True; AYE, and Mayor "'
Koch; AYE.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
The Town Clerk requested to add Resolution #415 from The Town of
Palm Beach Shores as item IX.B.5 and Resolution 93 -14 from The Town of Juno
Beach as item IX.C. There were no objections.
VI. Announcements.
A. Meetings.
The following meetings were announced by Mayor Koch.
1. August Regular Meeting- August 20, 1993 at 9 A.M. (Friday)
2. September Regular Meeting - September 13, 1993 at 4 P.M. (Mon.)
3. 1st Public Hearing on Budget 1993 -94 -Sept. 13, 1993 at 5:01 PM
4. 2nd Public Hearing & Budget Adoption -Sept. 21, 1993 at 5:01 PM
The Town Clerk reminded that the October meeting had been tentatively chang-
ed to October 15, 1993 at 9 A.M. and she asked if that could be confirmed.
The Commissioners confirmed October 15, 1993 at 9 A.M. for the October
Regular Meeting date.
Commissioner Armour arrived at this time.
Regular Meeting -Town Commission
July 22, 1993 Page 2
VII. Reports
A. Town Manager
The Town Manager had no report for this meeting.
B. Town Attorney
There was no report from the Town Attorney.
C. Finance Director
1. Financial Report for June, 1993.
Finance Director William Gwynn presented his report and
pointed out that 98% of the tax money has been collected, with the cash
projection indicating that there would be ample cash flow until the new
tax money starts coming. Mr. Gwynn was pleased to report that it appears
there will be a surplus at the end of this fiscal year. Commissioner
Armour moved and Commissioner Wallace seconded that the report be approved
as presented. Roll Call: Commissioner Wallace; AYE, Comm. Armour; AYE,
Comm. Cross; AYE, Comm. True; AYE, and Mayor Koch; AYE.
D. Architectural Review and Planning Board
1. Regular Meeting & Public Hearing to be held July 28 at 9 A.M.
The Town Clerk announced this date.
E. Police Report
Chief Schultz presented the police report which gave a summary
of the police activity for the month of June and added as an item of infor-
mation that Sergeant Allen had successfully completed his one year as a
probationary sergeant.
F. Construction in Progress in June, 1993
The report was made a part of the record.
VIII. Items for Commission Action
A. Ordinance #93/1 Amending the Town's Election Code at Chapter
14 of the Code of Ordinances. (2nd reading & adoption)
The Town Clerk read Ordinance #93/1 by title. Commissioner Armour moved
and Commissioner True seconded that Ordinance #93/1 be adopted. There was
no comment from any of the Commissioners or any of the public. Roll Call:
Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE,
and Mayor Koch; AYE.
B. Interlocal Agreement for 5 Year Storm Water Quality Monitoring
Under NPDES Permit- Northern Palm Beach County Water Control
District.
Commissioner Armour moved and Commissioner Cross seconded that the Inter -
local Agreement be executed. Roll Call: Comm. Wallace; AYE, Comm. Cross;
AYE, Comm. Armour; AYE, Comm. True; AYE
C. Items by Commissioners
There were no items by the Commissioners.
IX. Correspondence
A. Resolutions requesting all local governmental entities to join
together in a comprehensive & mutual effort to respond to the
threat of natural disasters in South Florida.
1. #17 -City of Greenacres
2. #61, 1993 -City of Palm Beach Gardens
These were made a part of the record.
B. Resolutions objecting to proposal of Palm Beach County that wet-
lands section of Unified Land Development Code be adopted under
the auspices of Environmental Control Act, thus being effective
countywide, in derogation of the agreement between the County
Commissioners & The P.B. Co. Municipal League relative to
countywide ordinance procedures.
Regular Meeting -Town Commission
July 22, 1993 Page 3
1. #636 -Town Of Highland Beach
2• #722 -Town of Lake Clark Shores
3. #R -12 -93 Town of Lantana
4. #93 -32- Village of Royal Palm Beach
5. #415 -Town of Palm Beach Shores
These were made a part of the record. Town Clerk Taylor advised that the
staff had prepared a similar resolution in the event the Commission cared
to adopt one. She added that the Municipal League is urging all municipalit-
ies to do so. Town Manager Harrington advised that he recommends that
OGulf Stream adopt the resolution. At the direction of the Mayor, the Town
Clerk read Resolution #93 -7 by title. Commisioner Cross moved and Commis-
sioner True seconded that the Resolution be adopted. Roll Call: Comm.
Wallace; AYE, Comm. Cross; AYE, Comm. Armour; Aye, Comm. True; Aye, and
Mayor Koch; AYE.
C. Resolution #93 -14 Objecting to widening AlA and directing that
it be classified as a constrained facility. -Town of Juno Beach
This resolution was made a part of the record.
X. Budget Presentation (1993- 1994).
A. Budget Consideration
Town Manager Harrington presented the proposed budget for fiscal
year 1993 -1994. He began by reviewing the budget for the water fund, point-
ing out that the revenue for this year is greater than what was budgeted
but there is no effect on the projected profit since the expense for the
purchase of the water from the City of Delray had also increased. He
noted that the expenditures from the water fund were higher than expected
due to several costly repairs having to be made that were not anticipated.
Mr. Harrington stated that he had budgeted for higher expenditures in the
proposed budget to cover costs for replacement of 20 water meters which
is approximately 15 more than were replaced this year. He advised that
there are a great number of meters over 20 years old and he expects to
replace them at a rate of 20 per year. Mr. Harrington pointed out that
he had budgeted funds for engineering which will include an evaluation of
the water main under the Intracoastal Waterway and will cover a portion of
the cost to generate a file to detail the location and description of
the water system infrastructure. Mr. Harrington believed it will take two
to three years to complete this file and will budget one year at a time.
His final comment on the water fund budget was that there is a transfer to
the General Fund of $35,000 shown as opposed to a transfer of $51,000
last year. Mr. Harrington felt it necessary to reduce the transfer by
$16,000 in order to cover some of the budgeted expense. He noted that he
anticipates an increase in water rates for other repairs /replacements and
he did not feel that the rate structure should be increased to the point
that would be necessary to cover all of the added expense when the trans-
fer to the General Fund could be reduced to cover a portion.
CThe Town Manager then addressed the proposed budget for the General Fund,
citing a proposed increase in operating millage from the rolled back rate
of $3.1609 per $1,000 of assessed value to $3.4128 per $1,000 of assessed
value.He explained that this is necessary due more to a decrease in revenue
rather than a great increase of expenditures. Mr Harrington said that the
Town actually only has control over two sources of revenue, the ad valorem
tax and the transfer from the water fund. The other sources are controlled
by the State or are derived from franchise fees that are governed by the
amount of electric and telephone usage in the Town. He pointed out that
there is $16,000 less being transferred from the water fund this year.
Regular Meeting -Town Commission
July 22, 1993 page 4
He further pointed out that in adding the new construction to the tax roll,
the property appraiser has placed a value on the additions that is much
less than the value of the properties. Mr. Harrington added that he and
Mayor Koch had an appointment with the property appraiser the following
week to discuss this problem.
CTown Manager Harrington next called attention to the Fund Balance section
1 which is $30,000 less this year due to the drainage improvements that had
been approved by the Commission during the year which were no budgeted for
and a better job of budgeting. He added that the proposed budget provides
for $60,000 to be included as revenue, which is $37,000 less than the
previous year.
In reviewing the proposed expenditures, Mr. Harrington addressed only those
items that reflected a considerable change. These were:
1. Building Maintenance - Increased due to the buildings becoming
older and needing more work, for replacement of landscape
material lost during 2 storms, extensive repairs to the fountain,
additional carpet cleaning and an annual pest control treatment.
2. Insurance (not health insurance which is the same as previous
year) -Was under budgeted previous year.
3. Legal- Adding to cover professional services of a personnel
consultant.
4. Police Department- Reduction due to not having to purchase
additional equipment for the vehicles and due to computing in
the cost of the new cars, the trade -in allowance on the old ones.
5. Contingency- Reduced by $10,000 from last year.
Mr. Harrington pointed out that the total expenditures proposed are up over
last year by only 2.69 %.
Turning to the matter of salaries, he explained that this budget provides
for a 2% increase across the board and a 3% merit bonus. The 3% would be
given only when the employee evaluation supports same, and it would be
paid in a lump sum, with the Town not being responsible to pay pensions
and insurance on the bonus. Mr. Harrington distributed a spread sheet to
show how this method of the bonus saves over the period of 3 years. He
added that using the bonus also prevents base salary figures from raising
so rapidly and becoming out of proportion with the responsibilities of the
position.
Commissioner Armour asked if it is necessary to make a budget adjustment
in the current year to cover the various expenditures that were not included
in the budget. Mr. Gwynn replied that this was being adjusted at the time
of the audit. Commissioner Armour then asked if we have funded for sick
leave that has not been used. Mr. Gwynn answered that funds to cover this
are set aside in a reserve and are not shown as a budget item as there is
enough in reserve to cover. Mr. Harrington added that this is one area
that he expects to review with a personnel consultant. Commissioner
Armour then requested that figures be obtained with regard to the amount
of savings that would be derived by increasing the amount of the deductible
on the health insurance.
Regular Meeting -Town Commission
July 22, 1993 page 5
B. Proposed Millage Rate for 1993 -1994
Commissioner Armour moved and Commissioner Wallace seconded
that the proposed millage for the Operating Fund be established at $3.4128
per $1,000 of assessed value. Roll Call: Comm. Wallace; AYE, Comm. Cross;
AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE.
Commissioner True moved that the proposed millage for the Debt Service
be established at $.7527 per $1,000 of assessed value and the motion was
seconded by Commissioner Armour. Roll Call: Comm. Wallace; AYE, Comm.
Cross; AYE, Comm. True; AYE, Comm. Armour; AYE, and Mayor Koch; AYE.
C. Certification of Rolled Back Rate
Commissioner Wallace moved and Commissioner True seconded that
the Rolled Back Rate be certified at $3.1609 per $1,000 of assessed value.
Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm.
True; AYE, and Mayor Koch; AYE.
D. Date of First Public Hearing toward Budget Adoption.
Commissioner Cross moved that the First Public Hearing be held
on September 13, 1993 at 5:01 P.M. Commissioner Wallace seconded the motion.
Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm.
True; AYE, and Mayor Koch; AYE.
XI. Public
There was no comment from the public but Commissioner True stated
that he believed having a listing of all checks written each month was
unnecessary in view of the fact that a Commissioner's signature is required
on anything over $500.00. He further believed that it is unnecessary to
have a Construction In Progress Report included in the agenda packet. In
the discussion that followed it was determined that some of the Commissioners
felt the need to have the check listing and others felt the need to see a
Construction In Progress Report. As a result, it was decided to make no
change in the composition of the agenda packet.
XII. Adjournment
Mayor Koch adjourned the meeting at 3:40 P.M.
Rita L. Taylor, To Clerk
NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL
Mr. Mark Marsh, Architect, of Digby Bridge, Marsh and Associates, P.A.,
as agent for Ann and Alan Aker, the owners of real property located at
3649 N. Ocean Blvd., Gulf Stream, Florida 33483 has submitted an application
for site plan approval to permit the construction of two second story
additions to the existing single family dwelling and the construction of
Ca breezeway that will connect the garage on the north side of the property
, to the main house. Complete application materials are on file with the
Town of Gulf Stream Planning and Building Department located at 100 Sea
Road, Gulf Stream, Florida 33483 and may be inspected during regular
business hours which generally include non - holiday weekdays from 9:00 A.M.
to 4:00 P.M.
The Town of Gulf Stream Architectural Review and Planning Board will consider
the subject application at its meeting on August 25, 1993 at 9:00 A.M., in
the Commission Chambers in the Gulf Stream Town Hall located at 100 Sea
Road, Gulf Stream, Florida 33483 and shall make a recommendation to the
Town Commission regarding the subject application. Said meeting may be
adjourned from time to time and place to place as may be necessary to
hear all parties and evidence.
The Town of Gulf Stream Town Commission will consider the subject application
at its meeting on September 13, 1993 at 4:00 P.M., in the Commission
Chambers in the Gulf Stream Town Hall located at 100 Sea Road, Gulf Stream,
Florida 33483 and shall make a final decision regarding the subject
application. Said meeting may be adjourned from time to time and place to
place as necessary to hear all parties and evidence.
All persons interested in this matter may appear before the Architectural
Review and Planning Board and the Town Commission of the Town of Gulf Stream
at the times and place aforesaid and be heard.
Should any interested party seek to appeal any decision made by the
Architectural Review and Planning Board or the Town Commission with respect
to any matter considered at this meetings, said party will need a record
of the proceedings, and for such purpose, may need to insure that a verbatim
record of the proceedings is made, which record includes the testimony and
evidence upon which the appeal is to be based. 286.0105, F.S.S.
Dated: August 5, 1993
TOWN OF GULF STREAM, FLORIDA
2,,6 7°
Rita L. Taylor, T wn Clerk
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a meeting on Wednesday, August 25,
1993 at 9:00 A.M. and the Town Commission will hold a meeting on Monday,
September 13, 1993 at 4:00 P.M., both in the Commission Chambers at the
( Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following
will be considered:
An application submitted by Victoria Say, of Say Trade,
Inc. as agent for Selva & Jan Ganesh, 3268 N. Ocean Blvd.,
Gulf Stream, Florida, for an AlA Vegetative Disturbance
Permit to permit the installation of aluminum gates across
the driveway entrance between the existing columns at the
address stated herein.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission, and the Town Commission shall make a final decision
regarding the subject application, at their respective meetings noticed
above. These meetings may be adjourned from time to time and place to
place as may be necessary to hear all parties and evidence.
Complete application materials are on file in the office of the Town Clerk
located at 100 Sea Road, Gulf Stream, Florida 33483 and may be reviewed
during regular business hours which generally include non - holiday weekdays
from 9:00 A.M. to 4:00 P.M.
ALL PERSONS INTERESTED IN THIS MATTER may appear before the Architectural
Review and Planning Board and the Town Commission of the Town of Gulf
Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT
TO ANY MATTER CONSIDERED AT THESE MEETINGS, SAID PARTY WILL NEED A RECORD
OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.
Dated: August 6, 1993 TOWN OF GULF STREAM, FLORIDA
Ri a L. Taylor, own Clerk
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board
of the Town of Gulf Stream will hold a meeting on Wednesday, August 25,
^ 1993 at 9:00 A.M. and the Town Commission will hold a meeting on Monday,
�) September 13, 1993 at 4:00 P.M., both in the Commission Chambers at the
Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following
will be considered:
An application submitted by GCG Construction Management,
as agent for James and Cynthia Neeves, 1330 N. Ocean Blvd.,
Gulf Stream, Florida, for an AlA %getative Disturbance Permit
to permit removal.an.d installation of landscape material within
the AlA Historic Corridor at the address stated-herein.
The Architectural Review and Planning Board shall make a recommendation to
the Town Commission, and the Town Commission shall make a final decision
regarding the subject application, at their rexpective meetings noticed
above. These meetings may be adjourned from time to time and place to
place as may be necessary to hear all parties and evidence.
Complete application materials are on file in the office of the Town
Clerk located at 100 Sea Road, Gulf Stream, Florida 33483 and may be
reviewed during regular business hours which generally include non - holiday
weekdays from 9:00 A.M. to 4:00 P.M.
ALL PERSONS INTERESTED IN THIS MATTER may appear before the Architectural
Review and Planning Board and the Town Commission of the Town of Gulf
Stream at the times and place aforesaid and be heard.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT
TO ANY MATTER CONSIDERED AT THESE MEETINGS, SAID PARTY WILL NEED A RECORD
OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.
Dated: August 16, 1993 TOWN OF GULF STREAM, FLORIDA
2� Y, Z;ZL
Rita L. Tayl , Town Clerk