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HomeMy Public PortalAbout20110221REGULAR COUNCIL MEETING FEBRUARY 21, 2011 1 CALL TO ORDER The Regular Council Meeting of February 21, 2011, was convened at 6:00 P.M. by Mayor John Landwehr. ROLL CALL The following Council Members were present for the roll call: Present: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Struemph, Scrivner, and Weber Absent: None A quorum was declared present. Mayor John Landwehr asked if anyone present wished to be added to the list of those who would like to make a presentation to the Council tonight, and added those names to the list. MISCELLANEOUS AGENDA ITEMS Mayor John Landwehr recognized a group of Boy Scouts with Pack 3 of Pioneer Trail Elementary School, and welcomed them to the meeting and asked each member to introduce himself. MINUTES AND REPORTS RECEIVED AND FILED Mayor John Landwehr stated the following minutes have been received and are on file for review in the City Clerk's office: a. Finance Reports for December, 2010, and January, 2011 b. Ad Hoc Sign Review Committee, January 10 and January 24, 2011 c. Planning & Zoning Commission, January 13, 2011 d. Board of Electrical Review & Examiners, December 8, 2010 e. Parks & Recreation Commission Special & Regular, January 11, 2011 f. Board of Adjustment, October 12, 2010 REGULAR COUNCIL MEETING FEBRUARY 21, 2011 2 g. Historic Preservation Commission, December 14, 2011 h. Public Safety Committee, December 3, 2010 JeffTran Focus Group, Jan7uary 25, 2011 Public Works & Planning Committee, October 21, November 18, and December 23, 2010 k. CAMPO Board, January 19, 2011 I. Certification of February 8 Election Results to City Clerk by County Clerk m. Housing Authority Board of Commissioners, January 18, 2011 Mayor Landwehr thanked the volunteers who serve on these Boards and Commissions for their vital contribution to our community. COUNCIL COMMITTEE REPORTS Administration Committee - Councilwoman Carrie Carroll reported that the next meeting will be held Thursday, March 10, at 8:00 A.M. and invited anyone to come who wanted to hear a presentation made about the Old Town issue. Finance Committee - Councilman Rich Koon announced that the Committee had met on Friday, March 18, immediately following the Brown Bag work session. Public Safety Committee - Councilman Mike Harvey reported that the next meeting will be held on Friday, March 4, immediately following the Brown Bag work session. Public Works & Planning Committee - Councilman Jim Penfold reported that the next meeting will be held on Thursday, February 24, at 7:30 A.M. Following Councilman Penfold's announcement, Councilman Ron Medin asked why the Neighborhood Improvement sidewalks for Elmerine Street did not appear on the Public Works & Planning Committee agenda. Following discussion, Mayor John Landwehr asked Councilman Ron Medin, Councilman Jim Penfold, and City Engineer Matt Morasch to consult with City Administrator Steve Rasmussen and report back at the March 7 meeting on this issue. He asked the City Clerk to place it on the March 7 Council agenda. Councilman Eric Struemph asked if the issue could still be added to the February 24 Public Works & Planning Committee agenda, to which City Engineer Matt Morasch replied that it could be added. Ad Hoc Committees - There were no ad hoc reports made at this time. REGULAR COUNCIL MEETING FEBRUARY 21, 2011 3 ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS The following announcements were made: a. Assistant to the City Administrator Melva Fast made an announcement on the Greening of America's Capitals upcoming charette events which will occur on March 2 -4, and encouraged the public to get involved. b. MayorJohn Landwehr announced that on March 2, at 11:30 a.m. a state preservation award will be presented to the developers of the Dunklin Street renovation project. APPOINTMENTS BY THE MAYOR The following appointments were recommended by Mayor John Landwehr for Council approval: A. Council Liaison Appointments: 1. PACE LIAISON — Councilwoman Carrie Carroll B. Appointments to City Boards and Commissions: BOARD NAME EXPIRES STATUS Board of Adjustment Paul Graham Sept 2013 Partial Electrical Board Chris Bruemmer Jan 2014 Full Historic Preservation Liz Murphy Dec 2013 Full Airport Advisory Committee: Herman Lueckenotte March 2015 Full Chet Hartley March 2015 Full Cultural Arts Commission: Dawnel Davidson March 2014 Full Lucia Erickson - Kincheloe March 2014 Full Ann Littlefield March 2014 Full PACE Dennis Nickelson Feb 2014 Full Ed Siegmund Feb 2014 Full Martha Harris Feb 2013 Partial Tom Sadowski Feb 2013 Partial Vaughan Prost Feb 2012 Partial A motion was made by Councilman Jim Penfold, seconded by Councilman Bob Scrivner, to approve the appointments to all but the PACE Board, seconded by Councilman Bob REGULAR COUNCIL MEETING FEBRUARY 21, 2011 4 Scrivner, and approved unanimously. A motion was made by Councilman Ron Medin to approve the appointments to the PACE Board, seconded by Councilman Mike Harvey, and approved unanimously . A motion was made by Councilman Bob Scrivner to approve Councilwoman Carrie Carroll as Council liaison to the PACE Board, seconded by Councilman Eric Struemph, and approved unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS Ms. Ann Littlefield of the Cultural Arts Commission made a presentation regarding the Commission's accomplishments and upcoming events. Banners recently designed and ordered by the Commission to hang in the downtown area were displayed, and dates announced for upcoming citywide art events." Mr. Charlie Palmer gave a report on visits to the Lewis and Clark exhibit in the City during the past year. He stated that although the bicentennial event is over, the Task Force continues its mission. Mr. Mike Ryno of the USS Jefferson City Submarine Committee made a presentation regarding the February 12 Change of Command ceremony of the USS Jefferson City, and presented a photo of the new Commander for the City's display case. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations made at this time. CONSENT AGENDA The following were presented to the Council for approval: a. Minutes of February 4 and 7, 2011 City Council Meetings A motion was made by Councilman Dave Griffith for approval of the Consent Agenda as presented, seconded by Councilman Rich Koon, and approved unanimously. BILLS INTRODUCED Bill 2010 -117, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING AN REGULAR COUNCIL MEETING FEBRUARY 21, 2011 5 AGREEMENT AND THE EXPENDITURE OF FUNDS FOR PURCHASE OF RIGHT -OF- WAY RELATED TO THE CONSTRUCTION OF THE NEW ST. MARY'S HOSPITAL, IN THE CITY OF JEFFERSON, COLE COUNTY, MISSOURI. BILLS PENDING Bill 2010 -109, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND AUTHORIZING THE DISPOSAL OF SAID PROPERTY. Bill 2010 -109 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14769: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, Struemph, and Weber Nay: None Bill 2010 -110, sponsored by Councilman Penfold, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH KEN KAUFFMAN AND SONS EXCAVATING, LLC, TO CONSTRUCT THE HIGHWAY 179 RELIEF SEWER. Bill 2010 -110 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14770: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, Struemph, and Weber Nay: None Bill 2010 -111, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH TYLER TECHNOLOGIES, INC. OF LUBBOCK, TEXAS FOR THE PURCHASE AND IMPLEMENTATION OF MUNICIPAL COURT SOFTWARE. Bill 2010 -111 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14770: Aye: Carroll, Harvey, Koon, Medin, Penfold, Scrivner, Struemph, and Weber Nay: Griffith and Pope REGULAR COUNCIL MEETING FEBRUARY 21, 2011 6 Bill 2010 -112, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2010 -2011 BUDGET OF THE CITY OF JEFFERSON, MISSOURI BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE GENERAL FUND. Bill 2010 -112 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14772: Aye: Carroll, Harvey, Koon, Medin, Penfold, Scrivner, Struemph, and Weber Nay: Griffith and Pope Bill 2010 -113, sponsored by Councilman Medin, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING ORDINANCE 14507 COMMONLY KNOWN AS THE "JEFFERSON CITY NEIGHBORHOOD REINVESTMENT ACT, PART III ". Bill 2010 -113 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14773: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, Struemph, and Weber Nay: None Bill 2010 -114, sponsored by Councilman Medin, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING ORDINANCE 14296 COMMONLY KNOWN AS THE "JEFFERSON CITY NEIGHBORHOOD REINVESTMENT ACT, PART I ". Bill 2010 -114 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14774: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, Struemph, and Weber Nay: None Bill 2010 -116, sponsored by Councilman Medin, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE HOUSING AUTHORITY OF THE CITY OF JEFFERSON, MISSOURI. Bill 2010 -116 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14775: REGULAR COUNCIL MEETING FEBRUARY 21, 2011 7 Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Scrivner, Struemph, and Weber Nay: None INFORMAL CALENDAR There were no items on the Informal Calendar at this time. RESOLUTIONS RS2010 -53 Concurring with Cole County's Selection of Contractor for Lafayette Street Reconstruction Phase II (Penfold) A motion was made by Councilman Jim Penfold for adoption of RS2010 -53 at this time, seconded by Councilman Dave Griffith, and approved unanimously by the following roll -call vote: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Struemph, and Weber Nay: None RS2010 -54 City / County Cooperative Capital Improvements Projects (Penfold A motion was made by Councilman Ron Medin for adoption of RS2010 -54 at this time, seconded by Councilman Dave Griffith, and approved unanimously by the following roll -call vote: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Struemph, and Weber Nay: None SCHEDULED REPORTS The following reports were scheduled for tonight's meeting: REGULAR COUNCIL MEETING FEBRUARY 21, 2011 8 1. City Administrator Steve Rasmussen gave a report on parking issues in the Old Town area of the City which the Council had previously requested. Following his report, he answered several questions. Mayor John Landwehr asked the Council to have an idea whether they want to take this up during the current Council year or wait until the new Council year. He asked that the City Clerk put it on the March 7 agenda under Unfinished Business so the Council could discuss it further. Councilwoman Carrie Carroll stated that the Chamber of Commerce action committee is also currently dealing with this issue. 2. Finance Director Steve Schlueter gave a report on the possibility of using govdeals.com to sell City surplus property as suggested by Mr. Steinman at the last Council meeting. Mr. Schlueter stated that the City had looked in it, but that their fees and their requirement for exclusivity made it too costly and impractical to consider. 3. Mr. Schlueter also reported that the fund balance following the two most recent supplemental appropriations brought before the Council is 16.3 %. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations made at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS Councilman Ron Medin recommended that the Mayor and City Clerk wait to execute documents associated with Bills 2010 -111 and 2010 -112 (court software) since he, as a voter on the prevailing side, may wish to have them reconsidered. NEW BUSINESS City Administrator Steve Rasmussen reported on the police vehicle bid issue which the Council discussed and considered at their February 14 Work Session. Following his report he stated that his decision, based on Council's previous action, is that the lowest and best bidder shall be Riley Chevrolet of Jefferson City. Councilman Eric Struemph made a motion that the Council endorse Mr. Rasmussen's advice to purchase the vehicles from Riley REGULAR COUNCIL MEETING FEBRUARY 21, 2011 9 Chevrolet, seconded by Councilman Rich Koon, and approved unanimously by the following roll -call vote: Aye: Carroll, Griffith, Harvey, Koon, Medin, Penfold, Pope, Struemph, and Weber Nay: None UNFINISHED BUSINESS Councilman Bob Scrivner asked for an update on the McCarty Street project. City Engineer Matt Morasch said there will be a public meeting held on the issue within the next three to four weeks, and staff anticipates bids coming in sometime in April. Mayor John Landwehr asked that the City Clerk also place this on the March 7 agenda to receive a more detailed report. Councilwoman Carrie Carroll mentioned that former City Councilman Carl Jaynes passed away on January 20, and wished to publicly express her appreciation for his service to the City for many year. Councilman Jim Penfold mentioned that he has received complaints from constituents regarding snow removal following the recent 20" snow. He stated the people felt that after the initial task of clearing the streets, the City had `stopped' removing snow. Councilwoman Carrie Carroll stated that the new Missouri American Water tunnel under the Missouri River is now operable and suggested that citizens should take a look at it. Councilman Bryan Pope congratulated Councilman Eric Struemph on his recent election as Mayor at the February 8 primary. ADJOURNMENT As no further business was brought before the Council at this time, a motion was made by Councilman Dave Griffith for adjournment, seconded by Councilman Mike Harvey, and approved unanimously at 8:02 P.M.