HomeMy Public PortalAboutAB 04-36 SyringaMCCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, ID 83638
Number AB 04-36
Meeting Date March 11, 2004
AGENDA ITEM INFORMATION
SUBJECT: Syringa Drainage
Approvals:
Department/
Committee/Individual
Initials
Remarks
(Originator/Support)
Mayor / Council
City Manager / City Clerk
Treasurer
Community Development
Police
Department
Public Works
Golf Operations
Parks & Recreation
COST IMPACT: $60,000
Airport
FUNDING SOURCE: To be determined
Library
City
Attorney
TIMELINE:
Grant Coordinator
Other
SUMMARY STATEMENT: Staff was asked to add the Syringa Drainage to the agenda for the March 11th meeting. Attached
is a summary of information, copies of correspondence relating to the project, and a spreadsheet outlining available funding for Council’s review.
RECOMMENDED ACTION: Staff recommends
the City Council not expend the funds to design and bid the project.
RECORD OF COUNCIL ACTION
Meeting Date
ACTION
12/11/03
City Engineer directed to conduct study, not
to exceed $8000, funded from the Council Contingency fund as discussed.
3/11/2004
Council moved to adopt the staff’s recommendation, that the City Council not expend the funds to
design and bid the project.
The City received a petition and other information from neighbors regarding the drainage in Syringa. Staff prepared a response and placed the item on the agenda. At the meeting, City
Council received information regarding the project from staff, as well as comments from some of the neighbors. Council then directed the staff to provide information regarding options.
The cost of the additional research was $2,310. The $2,310 was funded by the Council contingency—there was an additional $2,586 in costs for the first evaluation done to prepare for
the Council meeting that was funded by the Streets budget for a total of $4,896.
The additional research by the City Engineer indicated that simply filling the ditches would not be
a viable option—the City has a legal obligation to provide drainage in such a manner as not to encroach on private property. The project was designed based on our adopted standards
for City streets and built to that design. The only remaining option that complies with sound engineering design practices is to design and bid a project to convert the existing drainage
to an edge-drain standard. The estimated cost for construction as outlined by the professional staff is $60,000. This would also include cutting and patching the new street, degrading
the life of the new street. This figure may or may not include $5,000 to $10,000 in engineering costs for design and preparing the bid packet.
Should Council elect to go forward
with a new project to construct drainage, the action will surely set a precedent regarding all future street projects, significantly increasing the cost to our taxpayers. In essence,
the action will change the policy regarding the design standards for roads. It is unclear what impact this will have on any pending or new subdivision applications or previously approved
applications. It is also unclear what impact this will have on the Boydstun Street project, but it is assumed that the same standard of drainage will be required and that will increase
the cost significantly.
There may be a legal option to allow the landowners to modify their real property and provide the City with a release and indemnification that any and all
property damage from the drainage and consequential damage to the street would be paid by the land owner(s) and that such arrangement runs with the land and is a continuing obligation
to all subsequent land owners. The fact that the drainage is in the City’s right of way must be addressed to assure the City would not be held liable for any damages.
Attached is
a spreadsheet showing the current available one-time use surplus funds that the Council could use for any purpose—the amounts reflect compliance with the Council’s resolution on minimum
fund balance.