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HomeMy Public PortalAbout12/09/1994December 1, 1994 MAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONER: James E. Cross A. Curtis True, M.D. Kathleen S. Wallace C_J REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 9, 1994, AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting of November 18, 1994 B. Special Meeting of November 17, 1994 V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meeting to be held on January 13, 1994 at 4 P.M.- B. Public Hearing (Zoning Code Amendments) January 13, 1994 at 5:01 Pr C. Public Hearing (Zoning Code Amendments) January 30, 1994 at 5:01 PD VII. Applications for Development Approval. A. Everett H. Jenner as Agent for Joyce Harvey, 12 Driftwood Landing, Gulf Stream, Florida. 1. SITE PLAN REVIEW -To permit construction of a one story addition, increase the height of existing screen enclosure and install a circular driveway and perimeter fence at the address stated herein that is described with metes and bounds, Section 9, Township 46 South, Range 43 East. B. Donald Lang as Agent for Edward & Leslie Zimmer, 810 Canary Walk, Gulf Stream, Florida. 1. SITE PLAN REVIEW -To permit Construction of two additions and fully renovate the interior and exterior of the existing dwelling located at 3110 N. Ocean Blvd., Gulf Stream, Florida that is described as a portion of Lots 36 and 37, Gulf Stream Properties Subdivision. 2. AlA VEGETATIVE DISTURBANCE PERMIT -To permit construction of entry columns and landscaping improvements along State Road AlA at 3110 N. Ocean Blvd., Gulf Stream, Florida. C. Michael Steffens as Agent for Robert & Caron Dockerty, 3000 N. Ocean Blvd., Gulf Stream, Florida. 1. SITE PLAN REVIEW -To permit construction of two new structures, convert garage to living area, construct a small addition to existing dwelling, and expand existing patio at the address stated herein that is described as Part of Lots 40 and 41 of Gulf Stream Properties subdivision. VIII. Reports. A. Town Manager B. Town Attorney C. Architectural Review and Planning Board 1. Regular Meeting to be held on December 28, 1994 at 9 A.M. D. Finance Director 1. Financial Report for November, 1994 2. Audit Report for 1993 -1994 Fiscal Year E. Police Report for November, 1994 F. Construction in Progress during November, 1994 December 1, 1994 0 AGENDA CONTINUED IX. Items for Commission Action. A. Consideration of Approval of the Bid Documents for constructing the water line across the Intracoastal Waterway and authorization to advertise. B. Consideration of Approval of Delray Beach Application to perform ALS /BLS Transports. C. Items by Mayor and Commissioners. X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE COM- MISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 9, 1994 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. Commissioner Armour led the Pledge of Allegiance. III. Roll Call. Present and participating: Also Present & participating: IV. Minutes. William F. Koch, Jr. Alan I. Armour James E. Cross A. Curtis True, M.D. Kathleen S. Wallace E. Scott Harrington Scott Hawkins Rita Taylor William Gwynn Robert Schultz Joan Orthwein Everett Jenner Donald Lang Michael Steffens Joyce Harvey Paul Bremmer Jerry David Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Asst. Town Attorney Town Clerk Finance Director Police Chief Chairman of ARPB Agent for Joyce Harvey Agent for Edward Zimmer Agent for Mr. Dockerty Applicant Ernst & Young Shalloway Engineering A. Regular Meeting of November 18, 1994 B. Special Meeting of November 17, 1994 Commissioner Armour moved and Commissioner Wallace seconded that the minutes of each of these meetings be approved as circulated. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. V of agenda items. The Town Manager requested that Item VIII.D.1., Audit Report ror 1993 -1994 be heard as the first item under reports and that Item IX.A., Consideration of Approval of the Bid Documents for constructing the water line across the Intracoastal Waterway be heard as the second item under reports. There was no objection to this request. VI. Announcements. A. Regular Meeting to be held on January 13, 1995 at 4 P.M. B. Public Hearing (Zoning Code Amendments) January 13, 1995 at 5:01PM C. Public Hearing (Zoning Code Amendments) January 30, 1995 at 5:01PM These announcements were made by Mayor Koch. VII. Applications for Development Approval. A. Everett H. Jenner as Agent for Joyce Harvey, 12 Driftwood Landing, Gulf Stream, Florida. 1. SITE PLAN REVIEW -To permit construction of a one story addition, increase the height of existing screen enclosure and install a circular driveway and perimeter fence at the address stated herein that is described with metes and bounds, Section 9, Township 46 South, Range 43 East. Town Commission - Regular Meeting December 9, 1994 page 2 Everett Jenner, Agent for Joyce Harvey,explained the proposed project and displayed photographs of the properties in the vicinity of the Harvey property. He displayed a color rendering showing the new color of the structure to be a soft peach shade and advised the new addition will contain a new master suite with two studies and a covered porch, and that it is proposed to redesign the existing kitchen /dining area. Mr. Jenner next addressed the request to extend the existing one story C screen enclosure to the eave of the second story, advising that debris from the second story roof falls into the gutter where the existing one story screen meets the wall of the two story portion of the structure. He further advised that it is impossible to clean this out without removing the screen roof. By extending the screen to the second story, the debris would fall all the way to the outside edge of the screen where it could be easily cleaned up. He added that this extension of the screen enclosure is screened from view by an existing hedge when looking from Pelican Lane. Mr. Jenner stated that the alternative to extending the screen to the 2nd floor would be to have the screen roof rebuilt in such a manner as to have hinged panels along this inaccessible section of gutter. Joan Orthwein, Chairman approval of the project that runs with the land always maintained in th screen to be removed in maintained. of the ARPB reported that the Board had recommended as presented provided that a recordable document is executed to provide that landscape screening is Ls area at the existing minimum height, with the the event the landscape material was not properly Commissioner Wallace pointed out that she was not aware of any 2 story screen enclosures in Gulf Stream and she would be opposed to approving such. She then moved that the application be approved as presented with the exception of the request to extend the screen enclosure to the eave of the 2nd story which is denied. The motion was seconded by Commissioner Armour. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. B. Donald Lang as Agent for Edward & Leslie Zimmer, 810 Canary Walk, Gulf Stream, Florida. 1. SITE PLAN REVIEW -To permit construction of two additions and fully renovate the interior and exterior of the existing dwelling located at 3110 N. Ocean Blvd., Gulf Stream, Florida that is described as a portion of Lots 36 & 37, Gulf Stream Properties Subdivision. Mr. Donald Lang, Agent for Mr. & Mrs. Zimmer, displayed a color rendering i of the dwelling as it would look if the proposed improvements are made. He explained that two additions to the dwelling are proposed with the addition in the back to include a breakfast room, laundry room, expanded kitchen and covered patio. He then explained that the front addition will include a covered front entry, den, entry foyer and staircase with the foyer and staircase extending up to the existing second floor. Commis- sioner Wallace complimented Mr. Lang on the design. ARPB Chairman Orthwein reported that the Board recommends approval of the application as presented with the provision that a revised drainage plan acceptable to the Town be provided at the time a building permit application is presented. Town Commission - Regular Meeting December 9, 1994 page 3 Commissioner Cross moved that the Site Plan Application be approved as recommended by the Architectural Review and Planning Board, which included the provision that a revised drainage plan be presented with the building permit application. The motion was seconded by Commissioner Wallace. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. 2. AlA VEGETATIVE DISTURBANCE PERMIT -To permit construction C;' of entry columns and landscaping improvements along State Road AlA at 3110 N. Ocean Blvd., Gulf Stream, Florida. Commissioner Wallace moved that the AlA Vegetative Distrubance Permit be granted as requested and the motion was seconded by Commissioner True. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. C. Michael Steffens as Agent for Robert & Caron Dockerty, 3000 N. Ocean Blvd., Gulf Stream, Florida. 1. SITE PLAN REVIEW -To permit construction of two new structures, convert garage to living area, construct a small addition to existing dwelling, and expand existing patio at the address stated herein that is described as Part of Lots 40 and 41 of Gulf Stream Properties Subdivision. Mr. Steffens explained that the proposed western most structure would serve as a one - story, three -car garage and storage area with the garage doors facing south and with extensive landscaping for the west and south sides to screen from the neighboring property and Gulf Stream Road. Mr. Steffens then explained that the other proposed structure is located further to the east, closer to the main house, and it will contain a one -car garage, maids quarters, and cabana and bath. With regard to revisions to the main residence, Mr. Steffens explained that the existing garage in the main residence is proposed to be converted to an expanded kitchen area and a breakfast area which will be extended out the back of the structure. He added that the existing patio /pool deck will be extended to the south to within three feet of the south property line, with the remaining three feet to be landscaped and a 6' high wall added for greater privacy. Mr. Steffens then presented a scale model of the property and proposed improvements. Chairman Orthwein reported that the ARPB had recommended approval as requested by the drawings submitted. Commissioner Wallace advised that she had been contacted by the neighbor adjacent on the south, Mrs. Fogerty, who expressed concern that only �.' limited screening material could be planted in the 3' space provided. Commissioner Wallace asked Mr. Steffens if the applicant would be willing to widen this landscape buffer area along the south property line in the area of the driveway. Mr. Steffens felt this could be increased from a 3' strip to a 5' wide strip without too much impact on the proposed improvements. Commissioner Armour moved that the Site Plan be approved as presented with the provision that the landscape barrier on the south side of the property be increased in width from 3' to 5' along the driveway that is pro- posed. The motion was seconded by Commissioner True. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. True; AYE, Comm. Armour; AYE, and Mayor Koch; AYE. Town Commission- Regular Meeting December 9, 1994 page 4 VIII. Reports. The Audit Report for 1993 -1994 Fiscal Year was presented at this time by Paul Bremmer, of Ernst & Young. He advised that the Town is financially sound and they had only one recommendation. This recommendation was that all costs incurred that are associated with construction of the new water line crossing be capitalized in the Enterprise Fund rather than showing them in budgeted expense accounts. Commissioner Wallace moved C and Commissioner Cross seconded that the Audit Report be approved as presented. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. The Consideration of Approval of the Bid Documents for constructing the water line across the Intracoastal Waterway that was listed on the agenda as item IX.A. was heard at this time. Jerry David, representing the Town's engineering firm, Shalloway, Foy, etc., presented a brief description of the proposed project and advised that he would be pleased to answer any questions that the Commissioners may have after having reviewed the drawings and the bid documents that were a part of the agenda packet. Mayor Koch wanted to be certain that the contract would provide that any property or street that is damaged as a result of this project would be restored to it's original condition at the contractors expense. Mr. David assured that this is provided in the documents. Commissioner True wanted it to be a matter of record that the Commissioners cannot be expected to review these documents from an engineering prospective in that none have this expertise, and he asked Mr. David if, as the Town's Engineer, he is acknowledging the responsibility of protecting the Town's interests throughout this project, beginning with this design and bidding phase. Mr. David stated that his firm is accepting this responsibility. Qbmmtssioner True then asked for an explanation of a number of provisions in the proposed bid documents. Mr. David discussed each to the satisfaction of all members of the Commission. Commissioner True moved and Commissioner Armour seconded that the Bid Documents for constructing the water line across the Intracoastal Waterway be approved and that authorization be given for the Engineer and Town Manager to advertise for bids. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. A. Town Manager. There was no report from the Town Manager. B. Town Attorney. There was no report from the Town Attorney C. Architectural Review and Planning Board. 1. Regular Meeting to be held on December 28, 1994 at 9 A.M. Chairman Orthwein made this announcement and Town Manager Harrington added that the ARPB would be reviewing the Design Guidelines Manual at this meeting. D. Finance Director 1. Financial Report for November, 1994. William Gwynn, Finance Director, advised that the report reflects only one property tax check has been received but that shortly after the close of the month, a second had been received which is not shown. He further advised that the �C Sales Tax Revenue figure represents 2 months on the report. Commissioner Armour moved that the report be accepted, seconded by Commissioner Wallace. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. Town Commission - Regular Meeting December 9, 1994 page 5 2. Audit Report for 1993 -1994 Fiscal Year. This item was heard earlier in the meeting. E. Police Report for November, 1994. Chief Robert Schultz reported the police activity for the month of November and added as a matter of information that two 1995 Ford Police Cars had be- en ordered from the Florida Sheriff's Association bid. He further reported that Tropical Storm Gordon had caused minimal wind damage and limited flooding. F. Construction in Progress during November, 1994. The report revealed there to be $7,214,736.00 worth of construction underway in Gulf Stream during the month of November, 1994. IX. Items for Commission Action. A. Consideration of Approval of the Bid Documents for constructing the water line across the Intracoastal Waterway and authorization to advertise. Action was taken on these matters earlier in the meeting. B. Consideration of Approval of Delray Beach Application to perform ALS /BLS Transports. Town Manager Harrington explained that the Delray Beach Commission had voted in favor of the Delray Beach Fire Department performing the ALS/ BLS Transports that Were previously handled by Bethesda Ambulance and have filed an application with the County Commission for approval to do so, since they are the authority for assigning these responsibilities. He further explained that since Delray Beach performs these services under contract for Gulf Stream, Gulf Stream has an opportunity to be a part of this application or to have Bethesda Ambulance continue the service. He stated that his recommendation is that Gulf Stream be a part of the applicat- ion to have Delray Beach perform ALS /BLS Transport in that it will be more efficient to have operations in both towns handled in the same manner, and it is questionable if Bethesda will continue it's operation in this area for one small community such as Gulf Stream. Commissioner Armour moved for approval of the Delray Beach Application to perform ALS /BLS Transports and Commissioner Wallace seconded the motion. Roll Call: Comm. Wallace; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; NAY. Mayor Koch stated that he believed that free enterprise could perform these services at less cost than what a governmental agency can. C. Items by Mayor and Commissioners. There were no items by the Mayor or the Commissioners. i X. Public. Mrs. Joyce Harvey stated she was sorry she was not present when her application for Site Plan Approval was heard as she could have saved the Commission deliberation on the issue of the second story screen. She advised that they have already decided against extending the screen to the second floor eave. XI. Adjournment. Mayor Koch adjourned the meeting at 10:25 A.M. . /A , ' r Rita L. TayloFTown Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a meeting on Wednesday, December 28, 1994, at 9:00 A.M., and the Town Commission will hold a meeting Gon Friday, January 13, 1995 at 4:00 P.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida, at which the following will be considered: An application for development approval submitted by James A. Ballerano, as agent for William and Gail Bradbury, owners of the property located at 1357 N. Ocean Blvd., Gulf Stream, Florida 33483, which includes: 1. A request to subdivide and replat the present 200.21 foot parcel adjacent to State Road AlA at the address herein, and briefly described as the South one half of Lot 4, all of Lot 5, North one half of Lot 6, Block D; Revised Plat of Block D and E, Palm Beach Shore Acres, into two 100.10 foot lots. 2. A request for a Demolition Permit to demolish the existing single family dwelling and all other structures on the property with the exception of the driveway. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application, at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. Complete application materials are on file in the office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483 and may be reviewed during regular business hours which generally include non - holiday week- days from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THIS MATTER may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE MEETINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: December 17, 1994 TOWN OF GULF STREAM, FLORIDA X Rita L. Taylor, Vown Clerk