HomeMy Public PortalAbout12/08/1995MAYOR:
VICE MAYOR:
COMMISSIONER:
William F. Koch, Jr.
Alan I. Armour
James E. Cross
Joan K. Orthwein
A. Curtis True, M.D.
December 1, 1995
REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM ON FRIDAY, DECEMBER 8, 1995, AT 9:00 A.M. IN THE
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the Regular Meeting /Public Hearing Held November 9, 1995.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Meeting Dates
1. Regular Meeting & Public Hearing to be held on Friday,
January 12, 1996 at 9:00 A.M.
2. Regular Meeting & Public Hearing to be held on Friday,
February 9, 1996 at 9:00 A.M.
3. Date of March, 1996 Meeting to be confirmed.
B. Award of Merit from the American Society of Landscaped Architects.
VII. PUBLIC HEARING -Board of Adjustment.
A. Applications for Development Approval
1. Everett H. Jenner as Agent for Sydnor and Suzanne Speer,
owners of the property located at 998 Pelican Lane, Gulf
Stream, Florida, that is legally described as the North 79.4'
of the East 133' of Lot 25 Model Land Company's Subdivision
of Section 9, Township 46 South, Range 43 East, Palm Beach
County,Florida.
a. SPECIAL EXCEPTION -TO permit the extension of an existing
non- conforming wall line on the guest house, reducing
the minimum rear setback by 10.71.
b. LEVEL III ARCHITECTURAL /SITE PLAN REVIEW -To permit the
construction of a one story addition to the existing
guest house.
VIII. Reports.
A. Town Manager
B. Town Attorney
C. Architectural Review & Planning Board
1. Public Hearing to be held on Wednesday, December 27, 1995
at 8:30 A.M.
D. Finance Director
1. Financial Report for November, 1995
E. Police Report for November, 1995
F. Construction in Progress in November, 1995
IX. Items for Commission Action.
A. Maintenance Tree Trimming along State Road AlA.
X. Correspondence.
A. Resolution No. 95 -05; Proposing that the Board of County
Commissioners, Palm Beach County School Board, Private Sector
and Palm Beach County Municipal League work together to develop
criteria for selection of a superintendent and to develop recom-
mendations for the reform of the educational system in Palm Beach
County.- Palm Beach County Municipal League.
AGENDA CONTINUED
XI. Public.
XII. Adjournment.
December 1, 1995
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION /BOARD OF ADJUSTMENT WITH RESPECT TO ANY MATTER CONSIDERED AT
THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR
SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE
APPEAL IS TO BE BASED.
C
C
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMIS-
SION OF THE TOWN OF GULF STREAM ON FRIDAY, DECEMBER 8, 1995, AT 9:00 A.M.,
IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FL.
I. Call to Order. Mayor Koch called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance. The Pledge of Allegiance was led by
Commissioner Armour.
III. Roll Call.
Present and
participating:
Absent with notice:
Also present &
participating:
William F. Koch, Jr.
Alan I. Armour
Joan K. Orthwein
A. Curtis True, M.D.
James E. Cross
E. Scott Harrington
Scott Hawkins
Rita Taylor
Robert Schultz
Everett H. Jenner
Sara Winston
Perry O'Neal
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Assist. Town Attorney
Town Clerk
Police Chief
Agent for Mr. Speer
Member of ARPB
Town Resident
IV. Minutes of the Regular Meeting /Public Hearing Held November 9, 1995.
Commissioner Armour called attention to the misspelling of the name
Mayer on page 2. He then moved to approve the minutes as corrected and
Commissioner True seconded the motion. Roll Call: Comm. Orthwein; AYE,
Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE.
V. Additions, withdrawals, deferra
Town Clerk Taylor requested to
the Palm Beach County Municipal League
Program. There were no objections.
VI. Announcements.
t
items.
dd Item X.B., Resolution 95 -06 from
supporting the Graffiti Eradification
A. Meeting Dates
1. Regular Meeting & Public Hearing to be held on Friday,
January 12, 1996 at 9.:00 A.M.
2. Regular Meeting & Public Hearing to be held on Friday,
February 9, 1996 at 9:00 A.M.
These announcements were made by Mayor Koch.
3. Date of March, 1996 Meeting to be confirmed.
The Town Clerk advised that the regular meeting date would be March 8, 1996.
There were no objections to this date and the Clerk advised that the meeting
would be at 9:00 A.M. on March 8, 1996.
B. Award of Merit from the American Society of Landscape Architects
Mr. Harrington called attention to conies of pages from the Landscape
Architecture publication of November, 1995 reporting the Award of Merit for
the Design Manual, adding that he had received several calls requesting
copies from various ..sections of the country as a result of the article.
Mr. Harrington advised that he and Mr. Skokowski had been asked to speak
at the International Planning Conference that will be held in Orlando in
the spring in relation to the Design Manual. He reported that it is expect-
ed to have approximately 3,000 in attendance.
Regular Meeting /Public Hearing
Town Commission - December 8, 1995 page 2
VII. PUBLIC HEARING -Board of Adjustment.
A. Applications for Development Approval
1. Everett H. Jenner as Agent for Sydnor and Suzanne Speer,
owners of the property located at 998 Pelican Lane, Gulf
Stream, Florida, that is legally described as the North 79.4'
of the East 133' of Lot 25 Model Land Company's Subdivision
of Section 9, Township 46 South, Range 43 East, Palm Beach
0 County, Florida.
Mayor Koch a'skedthat persons who planned to address this application please
stand to receive the Oath. The Town Clerk then administered the Oath to
Everett H. Jenner.. Mr. Jenner asked if the members of the Commission were
familiar with the site plan and the drawings of the proposed addition. All
members of the Commission acknowledged that they had received copies
and had no questions regarding the project as proposed.
Mayor Koch asked for a report from the ARPB regarding this application and
Sara Winston, a member of the ARPB reported that the Board had recommended
that the project be approved as requested with the condition that shutters
be installed on the guest house.
Town Manager Harrington advised that he had recommended in his report that
the applicant be requested to consider replacing the proposed and the
existing jalousie doors on the guest house and the main dwelling with a
different type door. He reported that Mr. Jenner had advised, at the ARPB
meeting, that there are4 existing jalousie doors and they propose to add
only one more in the new addition. He further reported that Mr. Jenner had
advised that the owners use these for ventilation but that he would discuss
the matter with them again. Mr. Harrington then asked Mr. Jenner if he
had in fact talked to Mr. & Mrs. Speer about this. Mr. Jenner advised
that they will be happy to add the shutters but that they want to keep the
jalousie doors, adding that all of the existing doors had been replaced
recently at considerable expense.
There was no comment from the public with regard to this application.
a. SPECIAL EXCEPTION -To permit the extension of an existing
non - conforming wall line on the guest house, reducing
the minimum rear setback by 10.71.
Mr. Harrington explained that the existing wall of the guest house is 14'
from the rear line and 25' is currently required. This request is to
extend this existing wall which would place the wall of the addition as
proposed 14' from the rear property line.
C Finding the plans as submitted meet all applicable Special Exception review
standards, Comm. Armour moved and Comm. Orthwein seconded that the
Special Exception be granted as requested and as recommended by the ARPB.
Roll Call: Comm. Orthwein; AYE, Comm. Armour;'AYE, Comm. True; AYE, and
Mayor Koch; AYE.
b. LEVEL III ARCHITECTURAL /SITE PLAN REVIEW -To permit the
construction of a one -story addition to the existing
Commissioner Armour gmovedhaanoeCommissioner Orthwein seconded that approval
be granted, based upon a finding that the building and site plans meet all
applicable review standards, with the condition that shutters be added to
the windows of the guest house to achieve a greater similarity of appearance
with the main residence. Roll Call: Comm. Orthwein; AYE, Comm. Armour; AYE,
Comm. True; AYE, and Mayor Koch; AYE.
Regular Meeting /Public Hearing
Town Commission- December 8, 1995 page 3
VIII. Reports.
A. Town Manager
There was no report from the Town Manager.
B. Town Attorney
There was no report from the Town Attorney.
C. Architectural Review & Planning Board
C 1. Public Hearing to be held on Wednesday, December 27, 1995
at 8:30 A.M.
Mayor Koch made this announcement.
D. Finance Director
1. Financial Report for November, 1995.
Mayor Koch advised that due to recent surgery, Mr. Gwynn, Finance Director,
is unable to be present and the November financial report will be presented
at the January meeting.
E. Police Report
Chief Robert Schutlz presented his report of police activity for November,
1995 and added that a burglary task force had been formed as a result of
a number of ocean front jewelry burglaries in Palm Beach County and that
the Florida Dept. of Law Enforcement has joined in this task force. The
Chief closed by advising that Gypsies have made an appearance in Gulf Stream
as well as in ocean Ridge, Delray and other neighboring towns. He cautioned
that residents should always make certain that doors and windows are locked
even if they are inside as Gypsies are knownto walk in homes that are open
in both day -time and night -time.
F. Construction in Progress in November, 1995
There was no report at this time and it was explained that there will be
a November report and a December report for the January, 1996 meeting.
IX. Items for Commission Action.
A. Maintenance Tree Trimming along State Road AlA.
Mr. Harrington explained that C. Way Hoyt had completed his annual inspection
of the Australian pine trees and found that there were 8 trees that need
to be removed as they are a hazard, and there are several branches that
are in need of trimming for various reasons. He reported that Mr. Hoyt
will perform this work for the sum of $5,000.00. Mayor Koch questioned
if this item should go for bids as this might appear to be a conflict. He
went on to advise that he had been involved with other governmental entities
that had considered requests for exceptions to bidding in lieu of a bidding
process. Mr. Harrington stated that he had investigated the matter when
Mr. Hoyt was engaged to do the previous work and foihnd it is not necessary
to seek bids for this type of service.
Mr. Harrington reported that Mr. Hoyt is one of only 4 in the State of
Florida who are members of the American Society of Consulting Arborists.
He pointed out that Mr. Hoyt is very knowledgeable about the trees and
has been helpful with our efforts to assure the continuation of the Australi
pine trees along AlA. Mr. Harrington advised that the State does not
regulate qualifications for tree trimming and he would be reluctant to
engage anyone for work on the trees that was not a member of the ASCA. In
view of this, he believed the cost of the work would be about the same. Mr.
Harrington closed by reminding that Mr. Hoyt had performed quality work
for the Town in the past and that if someone were to be hired without the
qualifications and membership in the ASCA, it would be necessary to have
Mr. Hoyt supervise the work which would be an added cost.
Regular Meeting /Public Hearing
Town Commission - December 8, 1995 page 4
Commissioner Armour asked Mr. Harrington if he felt a supervisor would
be necessary to which Mr. Harrington replied that it would be necessary
as he did not feel that he was qualified in this area.
Mayor Koch asked Attorney Hawkins for his opinion on requiring bids or
or requests for exceptions to bidding. Attorney Hawkins replied that it
Cappears the Town Manager has gone through the pros and cons and analyzed
this matter in a fairly objective fashion. He recommended that the Town
make sure the record reflects Mr. Harrington's analysis and the steps
that have been gone thru with this. He suggested one step to consider
might be to contact others by phone to find out what comparable bids would
be, but adding that it sounds as if Mr. Harrington has a grasp of that
already.
Commissioner True moved and Commissioner Armour seconded that approval be
given for the expenditure of $5,000.00 to C. Way Hoyt for work on the
Australian pine trees along AlA subject to a final contract for the work.
Roll Call: Comm. Orthwein, AYE, Comm. Armour; AYE, Comm. True; AYE, and
Mayor Koch; AYE.
Mr. Harrington then advised that he will be appearing before the Palm
Beach County Legislative Delegation to request they once again sponsor the
Town's request for legislation that would permit the saving and replanting
of Australian pine trees along AlA in just Gulf Stream.
X. Correspondence.
A. Resolution No. 95 -05; Proposing that the Board of County
Commissioners, Palm Beach County School Board, Private Sector
and Palm Beach County Municipal League work together to develop
criteria for selection of a superintendent and to develop recom-
mendations for the reform of the educational system in Palm
Beach County. -Palm Beach County Municipal League.
B. Resolution No. 95 -06; A Resolution of Palm Beach County Municipal
League, Inc. endorsing a policy of zero tolerance for graffiti;
further endorsing the graffiti eradication program; requesting
the Criminal Justice Commission to coordinate the implementation
of the program; requesting active participation from all
municipalities within Palm Beach County; providing an effective
date; and for other purposes. -Palm Beach County Municipal League.
The Town Clerk read these two resolutions. She advised that if the members
of the Commission favored the adoption of similar resolutions they would
be numbered 95 -21 and 95 -22.
Commissioner Orthwein moved that Resolution 95 -21 and Resolution 95 -22
as read by title by the Town Clerk be adopted. Commissioner Armour seconded
the motion. Roll Call: Comm. Orthwein; AYE, Comm. Armour; AYE, Comm.
True; AYE, and Mayor Koch; AYE.
XI. Public.
Perry O'Neal, town resident, noted that the town now has signs
calling attention to the fact that golf carts are sharing the local streets
in Gulf Stream and requested that similar signs regarding bikes and
pedestrians be erected. Town Manager Harrington advised that he is research-
ing this and expects to have a recommendation in the near future.
Regular Meeting /Public Hearing
Town Commission - December 8, 1995 page 5
IX. Adjournment.
Mayor Koch adjourned the meeting at 9:35 A.M. on a motion to do so
made by Commission Orthwein that was seconded by Commissioner Armour
with all voting in the affirmative.
G
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Rita L. Taylor, V own Clerk