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HomeMy Public PortalAbout07/10/1996 * Special MeetingMAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONER: James E. Cross Joan K. Orthwein A. Curtis True, M.D. SPECIAL MEETING BEING HELD,AT THE CALL OF OF THE TOWN OF GULF STREAM ON WEDNESDAY, THE COMMISSION CHAMBERS OF THE TOWN HALL, FLORIDA 33483. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. July 5, 1996 THE MAYOR,BY THE TOWN COMMISSION JULY 10, 1996, AT 3:00 P.M., IN 100 SEA ROAD, GULF STREAM IV. Update of the Little Club Drainage Engineering. V. Proposed Amendment to the 401 Agreement to permit loans. VI. Resolution No. 96 -6; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, ADOPTING THE POSITION OF THE PALM BEACH COUNTY MUNICIPAL LEAGUE, INC. WITH REGARD TO THE SCHOOL CONCURRENCY ISSUE; REQUESTING THAT EACH AND EVERY OTHER MUNICIPALITY IN PALM BEACH COUNTY, THE BOARD OF COUNTY COMMISSIONERS AND THE PALM BEACH COUNTY SCHOOL BOARD ADOPT THE SAME POSITION IN ORDER THAT WE MAY ALL WORK TOGETHER TOWARD ACHIEVING QUALITY EDUCATION IN PALM BEACH COUNTY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. VII. Update on Delray Beach Conprehansive Plan Amendment. VIII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY CNEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE SPECIAL MEETING HELD AT THE CALL OF THE MAYOR BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON WEDNESDAY, JULY 10, 1996, AT 3:00 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Koch called the meeting to order at 3 P.M. II. Pledge of Allegiance. Commissioner Armour led the Pledge of Allegiance. III. Roll Call. CPresent and participating: Also present and participating: William F. Koch, Jr. Alan I. Armour James E. Cross Joan K. Orthwein A. Curtis True, M.D. E. Scott Harrington Rita Taylor William Thrasher Robert Schultz Dan Shalloway Mayor Vice Mayor Commissioner Commissioner Commissioner Town Manager Town Clerk Finance Director Police Chief Town Engineer IV. Update of the Little Club Drainage Engineering. Town Manager Harrington explained that the first phase of the engineering study with regard to the storm drainage problem on Old School Road and Polo Drive has been completed and it has been determined that the pipes connect- ing the lakes on the Little Club property area maximum of 24" which is about one -half as large as they should be. Because of this, the water in the south lake, which Gulf Stream drains into, overflows and backs up into Old School Road and Polo Drive. Mr. Harrington reminded that the drainage system on the Little Club property is maintained cooperatively between the Town and the Little Club and with the completion of the last new construction in this area, the Town's share of maintaining this facility will be dbdut 48 %. Dan Shalloway, Shalloway, Foy Rayman & Newell, Inc., was recognized and reported that his firm has estimated that the cost of Phase Two, the design of the needed improvements, at $7,635.00. He stated that their studies to date had eliminated other possible causes for the flooding, i.e. clogged pipes and silt build -up in the lakes. He stated that at this point it has not been determined if it would be more cost effective to remove the exist- ing pipes and replace them with larger ones or to install a second set of pipes along the side of the existing pipes. Commissioner Armour questioned if the pumps that are installed in the north lake will be large enough to handle the extra flow that would come from the south lake if the pipes are enlarged. He was advised that they will be adequate and that at this time, those pumps empty the north lake in a short time due to the slow transfer of water from the south lake. Town Manager Harrington advised that the officials at the Little Club were aware that drainage studies were underway but that he had not had formal conversations with them regarding costs, etc. He further advised that a very rough estimate of the cost to increase the size of these pipes is between $20,000 and $40,000 with it most likely to be near the $40,000. Commissioner True questioned when this work would take place if it is authorized. Mr. Shalloway stated it would take 60 to 90 days to complete the design and then more time to go to bid. Special Meeting July 10, 1996 Town Commission page 2 Town Manager Harrington advised that he had not expected that any work would be done until the summer of 1997. He stated that extensive irrigation work is now underway at the Little Club which would have been the ideal time for storm drainage improvements to take place. He further stated that at the time the Civic Association requested that the Town pursue this drainage matter, he was not aware that this irrigation work would be taking place this summer. Commissioner Armour moved that Phase Two of the Little Club Drainage Engineering be authorized. The motion was seconded by Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. V. Proposed Amendment to the 401 Agreement to permit loans. Town Manager Harrington advised that when the 401 Retirement Plan was adopted, the Town had the choice of either not permitting loans from the Plan or permitting loans under certain conditions. He stated that the Town had chosen not to permit loans. Mr. Harrington went on to advised that one of the employees had approached him about a loan from the plan as he was facing financial difficulties caused by an uninsured injury to the employee's spouse. Upon investigating the possibility of a loan, he stated he discovered that most plans did provide for loans under certain conditions. Mr. Harrington recommended that the plan be amended to permit loans under emergency circumstances as defined in Section II of the Loan Guidelines packet. He stated that either the Commission can determin when someone qualified or it could be left up to him as the plan administrator. During the discussion the Commissioners agreed that loans should be made for medical emergencies but not for property purchases or repairs, or- _educat- !on.`Mr. Harrington suggested that if a loan is made, the borrower sign a disclaimer that states he understands that monies to repay the loan will be withheld from each paycheck in an amount that is determined by ICMA and he may be placing himself in a financial bind in so doing. Mayor Koch and the members of the Commission agreed with this suggestion and the Mayor directed that such a document be reviewed by Attorney Randolph prior to moving forward. Commissioner True moved and Commissioner Cross seconded that the 401 ICMA Retirement.Plan be amended to permit loans for medical emergencies, or extreme financial emergencies which the Town Manager will define in more aetail, and that a disclaimer be prepared to include in the borrowing process provided all material has,,been approved by Attorney Randolph prior to execttion. C Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. VI. Resolution No. 96 -6; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, ADOPTING THE POSITION OF THE PALM BEACH COUNTY MUNICIPAL LEAGUE, INC. WITH REGARD TO THE SCHOOL CONCURRENCY ISSUE; REQUESTING THAT EACH AND EVERY OTHER MUNICIPALITY IN PALM BEACH COUNTY, THE BOARD OF COUNTY COMMISSIONERS AND THE PALM BEACH COUNTY SCHOOL BOARD ADOPT THE SAME POSITION IN ORDER THAT WE MAY ALL WORK TOGETHER TOWARD ACHIEVING QUALITY EDUCATION IN PALM BEACH COUNTY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Commissioner True commented that certain aspects of the Municipal League's position were very vague and he would be reluctant to endorse their position without more detail. Mayor Koch commented that the proposed school Special Meeting July 10, 1996 Town Commission page 3 concurrency package transfers local decision making to the County and School Board based on the availability of school capacity which leaves the municipalities out. He noted that this is an erosion of Home Rule Powers that municipalities should oppose. �Town Manager Harrington advised that there had been a meeting on Monday ) at which no agreement had been reached as to when a Referendum on this matter would take place. He reported that it was decided at that meeting to continue discussions in the next few months in an effort to resolve the conflicts. Mr. Harrington believed there is no longer an urgency for the Town to take a position in view of the actions taken at the meeting that was held on Monday. No action was taken on Resolution No. 96 -6. VII. Update on Delray Beach Comprehensive Plan Amendment. Mr. Harrington called attention to copies of letters that the Town has written to the City of Delray regarding to the proposed Comprehensive Plan amendments for the Yaks Property. He pointed out that there had not been enough information available at this point to assess the full impact of the proposed development for the Yake Property but that the Town had gone on record with the City of Delray Beach with four (4) recommendations ._.and._.a .request ..that ..the City agree to participate in IPAR's Fact Finding process at the adoption stage if Gulf Stream still has matters of concern at that time. He further pointed out that the City of Delray did agree in writing to this request. Mayor Koch stated he was confident that an acceptable development would be agreed upon as relations with the City of Delray have been excellent. Mr. Harrington agreed with this and cited the fact that Delray Beach has already reduced to proposed density of 24 units to the acre to 18 units in addressing the Town's request that the density be reduced to 15 units per acre. He advised that he would keep the Commission informed as this planning process moves forward. VIII. Adjournment. Mayor Koch adjourned the meeting at 4 P.M. on a motion to do so made by Commissioner Armour and seconded by Commis- sioner Orthwein with all voting in the affirmative. Rita L. Taylor, IVd5wn Clerk