HomeMy Public PortalAbout07/10/1996 * Special MeetingMAYOR: William F. Koch, Jr.
VICE MAYOR: Alan I. Armour
COMMISSIONER: James E. Cross
Joan K. Orthwein
A. Curtis True, M.D.
SPECIAL MEETING BEING HELD,AT THE CALL OF
OF THE TOWN OF GULF STREAM ON WEDNESDAY,
THE COMMISSION CHAMBERS OF THE TOWN HALL,
FLORIDA 33483.
AGENDA
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
July 5, 1996
THE MAYOR,BY THE TOWN COMMISSION
JULY 10, 1996, AT 3:00 P.M., IN
100 SEA ROAD, GULF STREAM
IV. Update of the Little Club Drainage Engineering.
V. Proposed Amendment to the 401 Agreement to permit loans.
VI. Resolution No. 96 -6; A RESOLUTION OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, FLORIDA, ADOPTING THE POSITION OF THE PALM
BEACH COUNTY MUNICIPAL LEAGUE, INC. WITH REGARD TO THE SCHOOL
CONCURRENCY ISSUE; REQUESTING THAT EACH AND EVERY OTHER MUNICIPALITY
IN PALM BEACH COUNTY, THE BOARD OF COUNTY COMMISSIONERS AND THE
PALM BEACH COUNTY SCHOOL BOARD ADOPT THE SAME POSITION IN ORDER THAT
WE MAY ALL WORK TOGETHER TOWARD ACHIEVING QUALITY EDUCATION IN PALM
BEACH COUNTY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
VII. Update on Delray Beach Conprehansive Plan Amendment.
VIII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
CNEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE
BASED. F.S.S. 286.0105
MINUTES OF THE SPECIAL MEETING HELD AT THE CALL OF THE MAYOR BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON WEDNESDAY, JULY 10, 1996, AT
3:00 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order.
Mayor Koch called the meeting to order at 3 P.M.
II. Pledge of Allegiance. Commissioner Armour led the Pledge of Allegiance.
III. Roll Call.
CPresent and
participating:
Also present and
participating:
William F. Koch, Jr.
Alan I. Armour
James E. Cross
Joan K. Orthwein
A. Curtis True, M.D.
E. Scott Harrington
Rita Taylor
William Thrasher
Robert Schultz
Dan Shalloway
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
Town Manager
Town Clerk
Finance Director
Police Chief
Town Engineer
IV. Update of the Little Club Drainage Engineering. Town Manager
Harrington explained that the first phase of the engineering study
with regard to the storm drainage problem on Old School Road and Polo
Drive has been completed and it has been determined that the pipes connect-
ing the lakes on the Little Club property area maximum of 24" which is
about one -half as large as they should be. Because of this, the water
in the south lake, which Gulf Stream drains into, overflows and backs
up into Old School Road and Polo Drive. Mr. Harrington reminded that the
drainage system on the Little Club property is maintained cooperatively
between the Town and the Little Club and with the completion of the last
new construction in this area, the Town's share of maintaining this
facility will be dbdut 48 %.
Dan Shalloway, Shalloway, Foy Rayman & Newell, Inc., was recognized and
reported that his firm has estimated that the cost of Phase Two, the design
of the needed improvements, at $7,635.00. He stated that their studies
to date had eliminated other possible causes for the flooding, i.e. clogged
pipes and silt build -up in the lakes. He stated that at this point it has
not been determined if it would be more cost effective to remove the exist-
ing pipes and replace them with larger ones or to install a second set of
pipes along the side of the existing pipes.
Commissioner Armour questioned if the pumps that are installed in the
north lake will be large enough to handle the extra flow that would come
from the south lake if the pipes are enlarged. He was advised that they
will be adequate and that at this time, those pumps empty the north lake
in a short time due to the slow transfer of water from the south lake.
Town Manager Harrington advised that the officials at the Little Club were
aware that drainage studies were underway but that he had not had formal
conversations with them regarding costs, etc. He further advised that a
very rough estimate of the cost to increase the size of these pipes is
between $20,000 and $40,000 with it most likely to be near the $40,000.
Commissioner True questioned when this work would take place if it is
authorized. Mr. Shalloway stated it would take 60 to 90 days to complete
the design and then more time to go to bid.
Special Meeting July 10, 1996
Town Commission page 2
Town Manager Harrington advised that he had not expected that any work
would be done until the summer of 1997. He stated that extensive
irrigation work is now underway at the Little Club which would have been
the ideal time for storm drainage improvements to take place. He further
stated that at the time the Civic Association requested that the Town
pursue this drainage matter, he was not aware that this irrigation work
would be taking place this summer.
Commissioner Armour moved that Phase Two of the Little Club Drainage
Engineering be authorized. The motion was seconded by Commissioner Orthwein.
Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm.
True; AYE, and Mayor Koch; AYE.
V. Proposed Amendment to the 401 Agreement to permit loans.
Town Manager Harrington advised that when the 401 Retirement Plan
was adopted, the Town had the choice of either not permitting loans from the
Plan or permitting loans under certain conditions. He stated that the
Town had chosen not to permit loans. Mr. Harrington went on to advised that
one of the employees had approached him about a loan from the plan as
he was facing financial difficulties caused by an uninsured injury to the
employee's spouse. Upon investigating the possibility of a loan, he stated
he discovered that most plans did provide for loans under certain conditions.
Mr. Harrington recommended that the plan be amended to permit loans under
emergency circumstances as defined in Section II of the Loan Guidelines
packet. He stated that either the Commission can determin when someone
qualified or it could be left up to him as the plan administrator.
During the discussion the Commissioners agreed that loans should be made
for medical emergencies but not for property purchases or repairs, or- _educat-
!on.`Mr. Harrington suggested that if a loan is made, the borrower sign
a disclaimer that states he understands that monies to repay the loan will
be withheld from each paycheck in an amount that is determined by ICMA
and he may be placing himself in a financial bind in so doing. Mayor
Koch and the members of the Commission agreed with this suggestion and
the Mayor directed that such a document be reviewed by Attorney Randolph
prior to moving forward.
Commissioner True moved and Commissioner Cross seconded that the 401 ICMA
Retirement.Plan be amended to permit loans for medical emergencies, or
extreme financial emergencies which the Town Manager will define in more
aetail, and that a disclaimer be prepared to include in the borrowing process
provided all material has,,been approved by Attorney Randolph prior to execttion.
C Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm.
True; AYE, and Mayor Koch; AYE.
VI. Resolution No. 96 -6; A RESOLUTION OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, FLORIDA, ADOPTING THE POSITION OF THE PALM
BEACH COUNTY MUNICIPAL LEAGUE, INC. WITH REGARD TO THE SCHOOL
CONCURRENCY ISSUE; REQUESTING THAT EACH AND EVERY OTHER MUNICIPALITY
IN PALM BEACH COUNTY, THE BOARD OF COUNTY COMMISSIONERS AND THE
PALM BEACH COUNTY SCHOOL BOARD ADOPT THE SAME POSITION IN ORDER THAT
WE MAY ALL WORK TOGETHER TOWARD ACHIEVING QUALITY EDUCATION IN PALM
BEACH COUNTY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Commissioner True commented that certain aspects of the Municipal League's
position were very vague and he would be reluctant to endorse their position
without more detail. Mayor Koch commented that the proposed school
Special Meeting July 10, 1996
Town Commission
page 3
concurrency package transfers local decision making to the County and
School Board based on the availability of school capacity which leaves
the municipalities out. He noted that this is an erosion of Home Rule
Powers that municipalities should oppose.
�Town Manager Harrington advised that there had been a meeting on Monday
) at which no agreement had been reached as to when a Referendum on this
matter would take place. He reported that it was decided at that meeting
to continue discussions in the next few months in an effort to resolve
the conflicts. Mr. Harrington believed there is no longer an urgency
for the Town to take a position in view of the actions taken at the meeting
that was held on Monday.
No action was taken on Resolution No. 96 -6.
VII. Update on Delray Beach Comprehensive Plan Amendment.
Mr. Harrington called attention to copies of letters that the
Town has written to the City of Delray regarding to the proposed
Comprehensive Plan amendments for the Yaks Property. He pointed out that
there had not been enough information available at this point to assess
the full impact of the proposed development for the Yake Property but that
the Town had gone on record with the City of Delray Beach
with four (4) recommendations ._.and._.a .request ..that ..the City
agree to participate in IPAR's Fact Finding process at the adoption
stage if Gulf Stream still has matters of concern at that time. He
further pointed out that the City of Delray did agree in writing to this
request.
Mayor Koch stated he was confident that an acceptable development would
be agreed upon as relations with the City of Delray have been excellent.
Mr. Harrington agreed with this and cited the fact that Delray Beach has
already reduced to proposed density of 24 units to the acre to 18 units
in addressing the Town's request that the density be reduced to 15 units
per acre. He advised that he would keep the Commission informed as
this planning process moves forward.
VIII. Adjournment. Mayor Koch adjourned the meeting at 4 P.M. on a
motion to do so made by Commissioner Armour and seconded by Commis-
sioner Orthwein with all voting in the affirmative.
Rita L. Taylor, IVd5wn Clerk