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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F N O V E M B E R 1 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n N o v e m b e r 1 , 2 0 1 6 a t
7 : 0 0 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
J i m S t r e m e l , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , C h i e f o f
P o l i c e E d B e l l a n d , a n d R e c o r d i n g S e c r e t a r y A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e O c t o b e r 1 8 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t h r e e , l i n e 2 6 , i t s h o u l d s t a t e , " . . . u p d a t e f l o o d p l a i n m a p s . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e O c t o b e r 1 8 , 2 0 1 6 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 2 p . m . )
A . A p p r o v e F i n a l P a y R e q u e s t t o B a r b e r C o n s t r u c t i o n f o r A r r o w h e a d D r i v e
T r a i l P r o j e c t
B . A p p r o v e L M C I T L i a b i l i t y W a i v e r F o r m f o r 2 0 1 7
C . A p p r o v e E m b e d d e d S y s t e m s , I n c . C o n t r a c t R e n e w a l
M o v e d b y P e d e r s o n , s e c o n d e d b y M a r t i n , t o a p p r o v e t h e c o n s e n t a g e n d a . M o t i o n
p a s s e d u n a n i m o u s l y .
V I . P R E S E N T A T I O N S
A . H e n n e p i n C o u n t y S h e r i f f R i c h a r d S t a n e k ( 7 : 0 3 p . m . )
M a j o r J e f f r e y S t o r m s s t a t e d t h a t t h e r e a r e 4 5 m u n i c i p a l i t i e s i n t h e c o u n t y a n d p r o v i d e d
b a c k g r o u n d i n f o r m a t i o n o n t h e S h e r i f f ' s o f f i c e a n d H e n n e p i n C o u n t y . H e p r o v i d e d
i n f o r m a t i o n o n t h e a d u l t d e t e n t i o n c e n t e r , w h i c h i s t h e l a r g e s t j a i l i n t h e s t a t e , a n d t h a t
t h e S h e r i f f ' s o f f i c e r e c e i v e d a n a t i o n a l a w a r d f o r i t s i n n o v a t i v e i n m a t e m e n t a l h e a l t h
p r o g r a m . H e p r o v i d e d i n f o r m a t i o n o n t h e e n f o r c e m e n t s e r v i c e s d i v i s i o n , w h i c h i n c l u d e s
t h e p a t r o l u n i t a n d s p e c i a l o p e r a t i o n s u n i t , n o t i n g t h a t b e t w e e n t h o s e t w o l i n e s o f s e r v i c e ,
t h e S h e r i f f ' s o f f i c e v i s i t s a l m o s t e v e r y c i t y i n t h e c o u n t y o n a d a i l y b a s i s . H e s t a t e d t h a t
t h e w a t e r p a t r o l u n i t i s n a t i o n a l l y r e c o g n i z e d f o r t h e t h i n g s t h a t t h e y d o , n o t i n g t h a t t h e r e
a r e 1 0 3 l a k e s a n d t h r e e r i v e r s p a t r o l l e d b y t h e S h e r i f f ' s o f f i c e . H e r e p o r t e d t h a t 1 , 9 8 7
w a r r a n t s w e r e e x e c u t e d c o u n t y - w i d e d u r i n g 2 0 1 5 a n d 1 3 , 0 4 3 c i v i l p a p e r s w e r e s e r v e d .
H e p r o v i d e d i n f o r m a t i o n o n t h e 9 1 1 e m e r g e n c y c o m m u n i c a t i o n s , n o t i n g t h a t i t i s t h e
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
N o v e m b e r 1 , 2 0 1 6
largest consolidated dispatch in the region. He provided information on the crime lab
and the criminal information and sharing analysis (CISA) unit. He highlighted the
investigations unit and drug task force. He stated that the volunteer services division
also assists the Sheriffs office with special events.
A resident asked about resources regarding fentanyl and the resources out there for
parents.
Major Storms replied that there is information on the Sheriffs website. He stated that it
is important for parents to talk to their children and be aware of behavior changes noting
that children as young as nine and ten have exposure. He encouraged parents to keep
asking questions.
Belland stated that the police department is dealing with this substance on a daily basis
and the drug is touching every community in the state. He stated that there was an
overdose the previous year in which the department pursued the dealer, who has pled
guilty and will serve approximately 20 years in prison.
Anderson stated that there has been a lot of discussion in the past year regarding the
use of body cameras and asked for the opinion of the Sheriffs office.
Major Storms stated that there are funds budgeted for that item in 2017 but noted that
there will be some further discussion regarding data privacy.
Mitchell stated that Medina was served solely by the Hennepin County Sheriffs office
prior to the formation of the local police force noting that the agencies now work well
together cooperatively.
Belland stated that the Hennepin County Sheriffs office is a great partner for the police
department as they bring in resources and expertise that the police department does not
have. He expressed appreciation for the cooperative support the Sheriffs office
provides.
VII. COMMENTS (7:22 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer stated that the Park Commission met on October 19th to discuss the
AutoMotorPlex and reported that the Commission recommended that land be secured
near the Loram parcel to the north as well as an easement which would allow for a trail.
C. Planning Commission
Finke reported that the Planning Commission will meet the following Wednesday to
consider a concept plan from the Excelsior Group for the area north of Chippewa and
west of Mohawk.
VIII. NEW BUSINESS
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Medina City Council Meeting Minutes 2
November 1, 2016
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A . A u t o M o t o r P l e x P U D G e n e r a l P l a n o f D e v e l o p m e n t ; P l a t ; S i t e P l a n R e v i e w
E a s t o f A r r o w h e a d D r i v e , N o r t h o f H a m e l R o a d ( 7 : 2 4 p . m . )
M i t c h e l l e x p l a i n e d t h e p a t h t h a t t h i s i t e m h a s t a k e n t h u s f a r t h r o u g h c o n c e p t r e v i e w b y
t h e P l a n n i n g C o m m i s s i o n a n d C i t y C o u n c i l a n d t h e n a p u b l i c h e a r i n g h e l d b y t h e
P l a n n i n g C o m m i s s i o n . H e n o t e d t h a t a l t h o u g h t h i s i s n o t a p u b l i c h e a r i n g , h e w o u l d
a l l o w s o m e b r i e f c o m m e n t s f r o m t h e p u b l i c t o n i g h t .
F i n k e p r e s e n t e d a r e q u e s t f o r t h e d e v e l o p m e n t o f a n A u t o M o t o r P l e x w h i c h w o u l d e n t a i l
2 1 2 , 0 0 0 s q u a r e f e e t o f f i n i s h e d g a r a g e s t o b e u s e d f o r a u t o m o t i v e e n t h u s i a s t s a s w e l l a s
a s m a l l e r p o r t i o n t o b e u s e d f o r r e t a i l , n o t i n g t h a t t h e a p p l i c a n t c u r r e n t l y o p e r a t e s a
s i m i l a r f a c i l i t y i n C h a n h a s s e n . H e s t a t e d t h a t v a r i o u s l a n d u s e r e q u e s t s w o u l d b e
n e c e s s a r y t o a l l o w f o r d e v e l o p m e n t o f t h i s n a t u r e i n c l u d i n g a r e z o n i n g t o a P U D , a p l a t ,
a n d a s i t e p l a n r e v i e w . H e s t a t e d t h a t t h e p r o p e r t y i s g u i d e d b u s i n e s s / b u s i n e s s p a r k ,
n o t i n g t h a t t h e P U D w o u l d a l l o w f o r f l e x i b i l i t y t o a l l o w f o r t h i s u n i q u e u s e a s w e l l a s
p r o v i d e a d d i t i o n a l b e n e f i t s . H e i d e n t i f i e d t h e s u b j e c t s i t e a n d d i s p l a y e d t h e s i t e p l a n a n d
l a n d s c a p i n g p l a n p r o p o s e d b y t h e a p p l i c a n t . H e p r o v i d e d p r o p o s e d a r c h i t e c t u r a l
d r a w i n g s a n d p h o t o g r a p h s . H e s t a t e d t h a t a l t h o u g h t h e C i t y i s g o i n g t h r o u g h t h e
p r o c e s s o f u p d a t i n g t h e C o m p r e h e n s i v e P l a n , t h i s a r e a h a s n o t b e e n p r o p o s e d t o
c h a n g e u s e s . H e s t a t e d t h a t t h e r e a r e 1 2 b u i l d i n g s p r o p o s e d a n d t h e l a y o u t i s g e n e r a l l y
a r r a n g e d t o m e e t t h e b u s i n e s s p a r k z o n i n g d i s t r i c t , w h i c h w o u l d b e t h e u n d e r l y i n g
z o n i n g d i s t r i c t . H e r e v i e w e d t h e p r o p o s e d s e t b a c k s a n d l a n d s c a p i n g , n o t i n g t h a t t h e
p r o p o s e d l a n d s c a p i n g w o u l d m e e t t h e o p a c i t y r e q u i r e m e n t s . H e s t a t e d t h a t s t a f f
r e c o m m e n d s i m p r o v e m e n t s f o r p a r k i n g c i r c u l a t i o n n e a r t h e r e t a i l a r e a . H e s t a t e d t h a t
t h e a p p l i c a n t i s s e e k i n g f l e x i b i l i t y u n d e r t h e P U D f o r t h e a r c h i t e c t u r a l m a t e r i a l s a s t h e
a p p l i c a n t w o u l d l i k e t o u s e a m o r e r e s i d e n t i a l t y p e m a t e r i a l , l a p s i d i n g , r a t h e r t h a n t h e
t y p i c a l b u s i n e s s p a r k m a t e r i a l s . H e r e v i e w e d t h e p r o p o s e d p a r k i n g f o r t h e r e t a i l s i t e a n d
n o t e d t h a t t h e a p p l i c a n t b e l i e v e s t h a t l e s s p a r k i n g w o u l d b e n e e d e d t h a n w h a t i s t y p i c a l l y
r e q u i r e d b e c a u s e o f t h e s p e c i a l t y u s e . H e s t a t e d t h a t t h e r e w o u l d b e a d d i t i o n a l i n f o r m a l
p a r k i n g s p a c e a v a i l a b l e a n d n o t e d t h a t t h e s i t e w o u l d h a v e a g a t e f o r e n t r y . H e s t a t e d
t h a t t h e a p p l i c a n t d o e s h o s t s p e c i a l e v e n t s , s u c h a s c a r s a n d c o f f e e , a t t h e i r
C h a n h a s s e n l o c a t i o n a n d p r o v i d e d a d d i t i o n a l i n f o r m a t i o n o n t h e e v e n t s . H e s t a t e d t h a t
t h e a p p l i c a n t i s w o r k i n g t o s e c u r e s h a r e d p a r k i n g a g r e e m e n t s w i t h L o r a m a n d H e n n e p i n
C o u n t y a n d i s a l s o w o r k i n g t o c r e a t e a t r a i l t h a t w o u l d c o n n e c t t h e s h a r e d p a r k i n g a r e a s
t o t h e s i t e t h a t c o u l d b e u s e d f o r t h e e v e n t s . H e s t a t e d t h a t t h e a p p l i c a n t p r o p o s e d t o
h o l d 1 6 e v e n t s t h r o u g h o u t a o n e - y e a r p e r i o d a n d n o t e d t h a t b i g e v e n t s w o u l d b e l i m i t e d
t o o n c e p e r m o n t h . H e a d v i s e d t h a t s t a f f w o u l d r e c o m m e n d r e g u l a t i n g t h e s p e c i a l
e v e n t s t h r o u g h a s p e c i a l e v e n t s p e r m i t w h i c h w o u l d a l l o w a d d i t i o n a l c o n t r o l s h o u l d t h e
C i t y n e e d i t .
P e d e r s o n r e f e r e n c e d t h e t r a i l p l a n s a n d a s k e d i f t h e p r o p o s e d t r a i l h a d b e e n i n c l u d e d o n
t h e M a s t e r P a r k s a n d T r a i l s P l a n .
F i n k e a g r e e d t h a t t h e r e w a s a t r a i l i n c l u d e d o n t h e M a s t e r P l a n a n d t h a t i s w h y t h e P a r k
C o m m i s s i o n r e c o m m e n d e d t h a t e a s e m e n t b e p r o v i d e d .
M i t c h e l l a s k e d i f L o r a m i s c o n s i d e r e d a c o - a p p l i c a n t a s t h e y a r e t h e l a n d s e l l e r .
F i n k e s t a t e d t h a t L o r a m i s s e l l i n g t h e s u b j e c t s i t e a n d i s i n v o l v e d b u t i s n o t a c o -
a p p l i c a n t .
A n d e r s o n a s k e d i f t h e r e i s a f o r m a l a g r e e m e n t w i t h L o r a m f o r t h e s h a r e d p a r k i n g .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
N o v e m b e r 1 , 2 0 1 6
Finke stated that the applicant has stated that they do have an agreement with Loram
and noted that staff would recommend that the agreement be formalized should this
move forward.
Mitchell asked for clarity on the type of material used for the garage doors.
Finke explained that the requirement would be that any garage doors visible from the
outside of the site would have a more decorative nature and that is why two different
materials were shown. He described the path the Council should take tonight in their
consideration, noting that the PUD should be the first item as the other items would be
contingent upon that rezoning. He stated that the Planning Commission held a public
hearing and recommended approval with a vote of 5-1; reviewing some of the
recommended conditions that the Commission suggested. He noted that the applicant
has made adjustments to their application in order to incorporate the comments of the
Commission.
Anderson referenced potential parking at the Hennepin County site and asked if there is
written confirmation from Hennepin County in regard to that parking.
Finke stated that the parking has not yet been approved by Hennepin County, noting
that it seems that agreement may be achievable but the negotiations have not yet been
completed.
Martin referenced a letter that was placed on the dais for the Council from Maslon which
states that an EAW may be required.
Batty stated that is an important issue to further explore. If this project meets the
definition, the threshold would be 200,000 square feet, and this application exceeds that
size.
Martin asked for information on the required setbacks.
Finke explained that the underlying zoning district would be looked to as a starting point
but under a PUD there could be flexibility provided in exchange for going above and
beyond in other areas. He stated that the underlying zoning district would require a 100-
foot setback from a residential zoning district, noting that with 70 percent opacity
landscaping screen the setback could be reduced to 75 feet which would include 40 feet
of right-of-way and a 35-foot setback. It was noted that the landscaping would be within
the 35-foot setback.
Martin referenced the recommendations and suggested that recommendation number
one refer to the updated plan. She referenced recommendations seven and eight and
asked if the specific requests of the Planning Commission should be reflected.
Finke stated that the revised landscaping plan was completed in an attempt to meet the
recommendations of the Planning Commission. He provided additional details on the
updated landscaping plan.
Martin referenced recommendation number 11 and asked why a permit would not be
required for events with 400 people or less.
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Medina City Council Meeting Minutes 4
November 1, 2016
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F i n k e s t a t e d t h a t i s a r e c o m m e n d a t i o n a n d n o t e d t h a t t h e g u i d e s w e r e d e v e l o p e d w i t h
w h a t s t a f f b e l i e v e s t h e s i t e c o u l d h a n d l e i n t e r n a l l y . H e n o t e d t h a t a s p e c i a l e v e n t s
p e r m i t c a n b e t r i g g e r e d b y e v e n t s w i t h 2 0 0 o r m o r e p e o p l e .
M a r t i n s t a t e d t h a t i f t h e C o u n c i l p r o c e e d s w i t h t h i s d e v e l o p m e n t , p e r h a p s s p e c i a l e v e n t s
o v e r 2 0 0 p e o p l e s h o u l d f o l l o w t h e p e r m i t p r o c e s s o r p e r h a p s e v e n t s t h a t r e q u i r e p a r k i n g
o u t s i d e o f t h e s i t e t r i g g e r a p e r m i t . S h e r e f e r e n c e d a c o m m e n t i n t h e s t a f f r e p o r t
r e g a r d i n g s i g n i n g A r r o w h e a d a s n o p a r k i n g i f t h e r e i s n o t r a i l c o n s t r u c t e d a n d a s k e d w h y
t h a t w o u l d n o t b e d o n e r e g a r d l e s s o f t h e t r a i l c o n s t r u c t i o n .
F i n k e e x p l a i n e d t h a t s t a f f w o u l d o n l y a l l o w f o r p a r k i n g a l o n g A r r o w h e a d i f t h e r e i s a n
a l t e r n a t i v e f o r p e d e s t r i a n t r a f f i c , w h i c h c o u l d b e p r o v i d e d b y a t r a i l .
M a r t i n s t a t e d t h a t i t s e e m s t h e m a i n i t e m f o r d i s c u s s i o n w o u l d b e r e g a r d i n g t h e s p e c i a l
e v e n t s a n d i t s e e m s t h a t t h e a p p l i c a n t w o u l d b e d e e m e d r e s p o n s i b l e f o r d e t e r m i n i n g
w h e t h e r o r n o t t h e y n e e d a p e r m i t f o r t h e e v e n t . S h e n o t e d t h a t t h e d e v e l o p e r s h o u l d
a l s o b e i n c h a r g e o f e n f o r c e m e n t w i t h i n t h e b o u n d a r i e s o f t h e s i t e i f a p e r m i t i s n o t
s o u g h t f o r a s p e c i a l e v e n t . M a r t i n a s k e d w h o w o u l d p a y f o r t h e s p e c i a l e v e n t p e r m i t s .
F i n k e s t a t e d t h a t A r r o w h e a d i s a C o u n t y r o a d b u t t h e C o u n t y h a s s t a t e d t h a t t h e y w o u l d
b e w i l l i n g t o f o l l o w t h e C i t y ' s l e a d o n p a r k i n g a s t h e C i t y w o u l d b e i n c h a r g e o f
e n f o r c e m e n t a c t i v i t y . H e a g r e e d t h a t a l t h o u g h t h e r o a d i s n o t s e t u p t o a l l o w p a r k i n g a t
t h i s t i m e , t h e C o u n t y i s p l a n n i n g t o r e s u r f a c e t h e r o a d w a y i n 2 0 1 7 a n d t h e r o a d w a y
c o u l d t h e n p o s s i b l y s u p p o r t o n - s t r e e t p a r k i n g .
M a r t i n s u g g e s t e d t h a t a n o t h e r c o n d i t i o n b e a d d e d , s h o u l d t h i s b e a p p r o v e d , t h a t t h e
d e c l a r a t i o n f o r t h e c o n d o m i n i u m a n d a r t i c l e s f o r t h e a s s o c i a t i o n w o u l d h a v e t o b i n d t h e
a s s o c i a t i o n a n d o w n e r s , i n a d d i t i o n t o t h e a p p l i c a n t , t o t h e t e r m s o f t h e d e v e l o p m e n t
a g r e e m e n t .
M i t c h e l l s t a t e d t h a t i t i s h i s u n d e r s t a n d i n g t h a t t h e d r a i n a g e f r o m t h e c e n t r a l s i t e t r a v e l s
d u e n o r t h t o t h e w e t l a n d n o r t h e a s t o f t h i s s i t e a n d e v e n t u a l l y e n t e r s E l m C r e e k . H e
a s k e d , a n d r e c e i v e d c o n f i r m a t i o n t h a t , t h e d r a i n a g e w o u l d t r a v e l t o t h e c e n t e r o f t h e s i t e
r a t h e r t h a n t r a v e l t o t h e e a s t . H e s t a t e d t h a t h e i s c o n c e r n e d w i t h t h e s c r e e n i n g t o t h e
w e s t a n d a s k e d i f a b e r m i s i n c l u d e d .
F i n k e r e p l i e d t h a t t h e l a n d s c a p i n g p l a n d o e s n o t i n c l u d e a b e r m t o t h e w e s t a s t h e r e i s
n o t m u c h r o o m i n t h a t a r e a .
M i t c h e l l s t a t e d t h a t e v e n a t h r e e o r f o u r - f o o t b e r m w o u l d p r o v i d e s c r e e n i n g . H e n o t e d
t h a t s t a f f a n d t h e C o u n c i l h a v e r e c e i v e d c a l l s a n d e m a i l s e x p r e s s i n g c o n c e r n t h a t t h e
e v e n t s c o u l d e v e n t u a l l y h a v e 3 , 0 0 0 t o 4 , 0 0 0 p e o p l e . H e s t a t e d t h a t t h e s h a r e d p a r k i n g
a g r e e m e n t s a n d a t r a i l c o n n e c t i o n w o u l d h e l p t o e n s u r e t h a t t h e p a r k i n g i s m a n a g e a b l e .
H e a g r e e d w i t h t h e c o m m e n t s o f M a r t i n r e g a r d i n g t h e i t e m s t h a t w o u l d t r i g g e r t h e n e e d
f o r a s p e c i a l e v e n t s p e r m i t . H e s t a t e d t h a t i t i s s t a n d a r d f o r d e v e l o p m e n t s t o p r o v i d e t r a i l
e a s e m e n t s a n d n o t e d t h a t h e w o u l d l i k e t o s e e t h e t r a i l e a s e m e n t s p r o v i d e d a l o n g t h e
L o r a m p r o p e r t y a n d t h e p o t e n t i a l A u t o M o t o r P l e x p r o p e r t y . H e n o t e d t h a t h e w o u l d n o t
r e q u i r e t h e t r a i l p o r t i o n s a l o n g H a m e l R o a d i n f r o n t o f L o r a m t o b e c o n s t r u c t e d n o w , o r
e v e n t h e p o r t i o n i n f r o n t o f t h e A u t o M o t o r P l e x b u t w o u l d w a n t t o s e e t h e p a v e d t r a i l
c o n n e c t i n g t o t h e p a r k i n g a r e a .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
N o v e m b e r 1 , 2 0 1 6
Pederson stated that he believed that written agreements that are renewed each year
should be required for the shared parking areas. He stated that he would like to review
this as two separate items, first the PUD and then the events rather than intermixing the
issues.
Cousineau agreed with the comments of Pederson. She stated that the special events
seem to be an inherent part of the development but believed that the development could
occur without the special events.
Anderson stated that the special events are not traditional special events held once per
year and therefore believed that the special events should be included in the discussion
as the two are inexplicably linked. He stated that he would even go further to say that
without the special events the applicant would not move forward.
Bruno Silikowski stated that he has had the benefit of meeting with the Planning
Commission and City Council earlier this summer and again through the public hearing
with the Planning Commission and has integrated the comments he received. He noted
that there is a berm proposed that staff is reviewing. He stated that there could be
worse developments in that place, noting that this is a high quality, high integrity
development that a lot of people are excited about. He referenced the property tax base
noting that this site would typically have a tax base value of $4,000,000 or $5,000,000
and stated that this site will have a value of $40,000,000 or $50,000,000 once it is built
out. He stated that tax base value will help to decrease pressure on residents for taxes
and noted that the site will also have a low impact on utilities, such as water and the
school district, compared to residential development. He noted that typically there would
be less than 12 people on site with the exception of special events. He stated that the
special events have worked well in Chanhassen and has letters of recommendation from
the Mayor and City Manager in Chanhassen. He noted that the special events will also
bring in business and customers to the local businesses. He played a short video of the
Chanhassen site and provided photographs to provide additional examples noting that
they intend to use the wood design for all the garage doors. He noted that the retention
pond that will be constructed near the wetland would be four acres in size and although
the maximum impervious surface allowed is 70 percent, this proposed site would have
60 percent impervious surface. He provided the event management plan, highlighting
the flow of traffic through the site. He stated that they do hire and pay the police to work
with them on special events. He believed that the traffic flows could be managed for the
three to four hours one Saturday per month for the larger events. He stated that the
Loram site has a capacity of 400 vehicles as does the adjacent Hennepin County lot
which is a total of 800 stalls. He stated that he does not intend to make these events
larger than Chanhassen and would like to keep the events smaller in order to focus on
quality rather than quantity. He highlighted the current path that water takes to drain
from this site and explained how they would propose to manage the storm water for the
site to dramatically improve the existing conditions. He provided the landscaping plan,
noting that the landscaping will equate to 8 acres in addition to the four -acre retention
pond in the center of the site. He described the screening that would be provided to
create a "living fence" as well as a tree -lined berm. He stated that they have received
the request to create a bike trail that would travel from the Loram parking lots to the site
and he believed that they have created a plan that could be implemented, noting that
they would continue to work with Finke on the details. He stated that when he
•
Medina City Council Meeting Minutes 6
November 1, 2016
"
a p p r o a c h e d s t a f f , F i n k e s u g g e s t e d t h a t t h e P U D w o u l d m a k e t h e m o s t s e n s e . H e
p r o v i d e d a s u m m a r y o f t h e b e n e f i t s t h e s i t e w o u l d c r e a t e t h r o u g h t h e P U D .
J o h n s o n a s k e d t h e n u m b e r o f e v e n t s t h a t t h e s i t e i n C h a n h a s s e n h o l d s p e r y e a r .
S i l i k o w s k i s t a t e d t h a t t h e C h a n h a s s e n s i t e i s a l l o w e d 1 5 e v e n t s t h r o u g h o u t t h e y e a r ,
n o t i n g t h a t i n c l u d e s t h e m o n t h l y c a r s a n d c o f f e e e v e n t s a s w e l l a s t h e c h a r i t y e v e n t s .
M a r t i n s t a t e d t h a t t h i s d e v e l o p m e n t l o o k s v e r y n i c e c o m p a r e d t o w h a t c o u l d p o t e n t i a l l y
b e d e v e l o p e d o n t h e s i t e . S h e s t a t e d t h a t t h e a p p l i c a n t h a s d o n e a g r e a t j o b w i t h t h e
l a n d s c a p i n g a n d a r c h i t e c t u r a l d e s i g n . S h e n o t e d t h a t h e r b i g g e s t c o n c e r n i s w i t h t r a f f i c
c o n g e s t i o n , p o t e n t i a l p a r k i n g a l o n g A r r o w h e a d , a n d t h e i m p a c t s t h a t t h e e v e n t s c o u l d
h a v e o n t h e a d j a c e n t r e s i d e n t i a l d e v e l o p m e n t . S h e a s k e d h o w t h e a p p l i c a n t w o u l d
m a k e h e r f e e l c o m f o r t a b l e t h a t t h e C o u n c i l w i l l n o t r e c e i v e c o m p l a i n t s f r o m r e s i d e n t s .
S h e s t a t e d t h a t t h e r e h a v e b e e n a l o t o f c o m p l i m e n t s a n d p o s i t i v e c o m m e n t s r e c e i v e d
f r o m C h a n h a s s e n f o l k s b u t n o t e d t h a t s i t e i s i n a l a r g e r b u s i n e s s p a r k a r e a w h i l e t h i s s i t e
i s n e i g h b o r i n g a r u r a l r e s i d e n t i a l a r e a .
S i l i k o w s k i s t a t e d t h a t 9 9 . 5 p e r c e n t o f t h e t i m e t h e s i t e w o u l d h a v e a l o w a m o u n t o f u s e .
H e s t a t e d t h a t t h e r e i s r e s i d e n t i a l d e v e l o p m e n t a b u t t i n g t h e C h a n h a s s e n s i t e a n d n o t e d
t h a t t h e r e w e r e s i m i l a r c o n c e r n s w h e n t h i s d e v e l o p m e n t c a m e i n t o C h a n h a s s e n t h a t
h a v e b e e n d i s s u a d e d . H e n o t e d t h a t p e o p l e f e a r t h e u n k n o w n . H e s t a t e d t h a t t h e
c h a r i t y e v e n t s m a y h a v e 2 0 0 t o 3 0 0 c a r s w i t h 7 0 0 t o 1 , 0 0 0 p e o p l e a n d s t a t e d t h a t t h o s e
e v e n t s a r e t o t a l l y e n c o m p a s s e d w i t h i n t h e s i t e . H e s t a t e d t h a t t h i s s i t e i s 2 0 p e r c e n t
l a r g e r t h a n t h e C h a n h a s s e n s i t e . H e s t a t e d t h a t s u m m e r n i g h t s w o u l d b e a n o t h e r e v e n t
w i t h t y p i c a l l y 5 0 p e o p l e , a n d n o t e d t h a t t h e r e c o u l d b e 1 6 0 t o 1 7 0 o w n e r s o n s i t e a n d , i f
t h e i r f a m i l i e s c a m e w i t h t h e m , t h e r e c o u l d b e 7 0 0 p e o p l e a l l c o n t a i n e d o n t h e s i t e . H e
s t a t e d t h a t t h e c a r s a n d c o f f e e e v e n t s a r e l a r g e r e v e n t s , n o t i n g t h a t p e o p l e f r o m t h e
c o m m u n i t y c o m e t o t h e e v e n t s a n d c a n w a l k . H e s t a t e d t h a t h e i n t e n d s t o l i m i t t h e
n u m b e r o f p e o p l e f o r e v e n t s i n o r d e r t o e n s u r e t h e q u a l i t y o f e v e n t s . H e s t a t e d t h a t t h i s
w o u l d b e p r i v a t e p r o p e r t y a n d t h e e v e n t s i z e c a n b e l i m i t e d a t t h e g a t e .
C o u s i n e a u a s k e d i f t h e e v e n t s a r e f i n i t e , m e a n i n g t h a t t h e h o u r s a r e s e t f r o m 7 : 0 0 a . m .
t o 1 1 : 0 0 a . m . a n d p e o p l e a r e l i m i t e d t o c o m i n g a n d g o i n g a t t h o s e t i m e s .
S i l i k o w s k i r e p l i e d t h a t a c o u n t i s k e p t a t t h e g a t e a n d t r a f f i c c a n b e d e n i e d .
A n d e r s o n s t a t e d t h a t C a r v e r C o u n t y h a s s t a t e d t h a t t h e c a r s a n d c o f f e e e v e n t s c a n h a v e
2 , 0 0 0 t o 3 , 0 0 0 p e o p l e .
S i l i k o w s k i s t a t e d t h a t c o u l d b e t r u e .
A n d e r s o n r e v i e w e d t h e s p a c e n e c e s s a r y f o r p a r k i n g f o r s p e c t a t o r s , n o t i n g t h a t o n s t r e e t
p a r k i n g w o u l d r e q u i r e 2 0 f e e t p e r c a r .
R i c h a r d C o p y , p r o j e c t e n g i n e e r , s t a t e d t h a t a s t u d y w a s d o n e o n p a r k i n g w h i c h w a s
s u b m i t t e d t o t h e C i t y . H e s t a t e d t h a t t h e L o r a m s i t e h a s 3 5 0 s p a c e s a n d i s a d d i n g a n
a d d i t i o n a l 5 0 s p a c e s n e x t s p r i n g ; P r a i r i e D r i v e h a s p a r k i n g a v a i l a b l e o n b o t h s i d e s o f t h e
s t r e e t a n d c a n a c c o m m o d a t e a l m o s t 4 0 0 v e h i c l e s ; t h e H e n n e p i n C o u n t y p a r k i n g l o t h a s
4 2 5 s p a c e s a v a i l a b l e ; a n d A r r o w h e a d D r i v e u s i n g b o t h s i d e s c o u l d a c c o m m o d a t e 2 2 0
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
N o v e m b e r 1 , 2 0 1 6
spaces. He stated that the site has 400 to 500 spaces available, which combine with the
other spaces, would provide a total of 1,800 to 1,900 stalls.
Martin asked about the type of agreements that have been, or will be secured, for
parking.
Silikowski stated that there is a written agreement with Loram and they are attempting to
secure an agreement with Hennepin County. He noted that the Loram agreement would
be renewed annually.
Mitchell stated that if the parking is full, people would simply not be allowed to come to
the event similar to any other use. He stated that small events would be contained
onsite while larger events would need to utilize the shared parking areas.
Anderson referenced Prairie Drive and asked how that roadway could support that
amount of parking.
Scherer stated that Prairie Drive is wider to accommodate the large emergency vehicles
coming from the County site and was unsure about allowing parking for events on the
roadway and would not recommend parking on both sides of the roadway.
Anderson stated that people will not simply park in the shared parking areas and would
then park on Hamel Road or Arrowhead north of Highway 55 and would then have to
cross the highway. He stated that he did visit the Chanhassen site the previous
Saturday, when there was not an event, and the site was dead. He stated that although
the site will not be busy the majority of the time, the busy time will be Saturday morning
when the people of Medina are relaxing or riding their bikes or horses. He stated that
the Chanhassen site is perfect for the business as it is a business park.
Rob Crawford, resident on County Road 24, stated that he is opposed to the cars and
coffee event. He stated that he could support the development without the event. He
stated that a big part of the cars and coffee event is the drive off. He referenced a
YouTube video in which a vehicle loses control as it leaves the site.
Chris Peterson, 4130 Fescue Drive, referenced a letter that residents received in the
mail speaking of how dangerous the event is. He stated that he is not worried about the
event and does not believe it will be dangerous. He stated that this project would create
a huge tax base (unheard of for this size) and a site that would only be busy for four
hours once per month. He stated that a lot of people in the community want to take their
family to this type of event and the people that come into the community will bring
commerce to the local businesses and will then leave. He stated that while he
understands the fear mentality, he believes that the benefit will be substantial.
Andy Jacobson, spoke in representation of Dellcroft Farms, noting that he has submitted
a written letter of the property owners comments. He acknowledged the low number of
events but compared that to the Vikings holding eight home games per year. He stated
that while the developer can control traffic on their site, they cannot control traffic off of
their site. He referenced a letter dated October 6th from the County Engineer which
states that Arrowhead was inadequate for safe on -road parking. He believed it is
inappropriate to have on -street parking in rural residential area.
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Medina City Council Meeting Minutes 8
November 1, 2016
"
H o w a r d R o s s t e n , s t a t e d t h a t h e i s a l s o a n a t t o r n e y r e p r e s e n t i n g D e l l c r o f t F a r m s , n o t i n g
t h a t t h e r e a r e c e r t a i n c a t e g o r i e s t h a t t r i g g e r t h e n e e d f o r a n E A W a n d f o r a c o m m u n i t y
l i k e M e d i n a t h e r e a r e c e r t a i n r e q u i r e m e n t s t h a t t r i g g e r t h e n e e d f o r a n E A W . H e n o t e d
t h a t o n c e t h e t r i g g e r s o c c u r t h e C o u n c i l c a n n o t t a k e a c t i o n w i t h o u t a n E A W . H e n o t e d
t h a t t h e s p e c i f i c r e f e r e n c e c a n b e f o u n d u n d e r C h a p t e r 4 4 . 1 0 . 4 3 0 0 s u b p a r t 1 4 .
S u s a n M c N a u g h t o n , 3 8 8 2 C h i p p e w a , s t a t e d t h a t a l t h o u g h t h e d e s i g n i s b e a u t i f u l , t h e
t r a i n w i l l c a u s e a d d i t i o n a l p r o b l e m s w i t h t h e t r a f f i c . S h e s t a t e d t h a t s h e l i v e s i n t h e
c o u n t r y t o e n j o y t h e c o u n t r y a n d d o e s n o t s u p p o r t t h e r e q u e s t .
J o s h M o l n a r , 1 0 8 2 O a k C i r c l e , s t a t e d t h a t h e i s p r e s e n t t o r e p r e s e n t c y c l i s t s . H e
d i s t r i b u t e d a m a p w h i c h h i g h l i g h t s t h e a m o u n t i n w h i c h p e o p l e b i k e i n t h e c o m m u n i t y ,
w i t h o u t b i k e t r a i l s . H e s t a t e d t h a t t h e r e a r e p r o b a b l y 2 0 , 0 0 0 t o 2 5 , 0 0 0 t i m e s i n w h i c h
p e o p l e c y c l e o n H u n t e r D r i v e N o r t h . H e s t a t e d t h a t t h e r e a r e n o s h o u l d e r s o r b i k e t r a i l s
a n d w i t h t h a t a m o u n t o f b i c y c l e t r a f f i c , t h e e v e n t t r a f f i c w o u l d b e a n i s s u e . H e s t a t e d t h a t
h e i s a g a i n s t t h e p r o p o s a l b e c a u s e o f t h e s a f e t y i s s u e s n o t i n g t h a t h e m o v e d t o M e d i n a
s i m p l y t o b e a b l e t o c y c l e .
T o m B o r m a n s t a t e d t h a t h e i s p a r t o w n e r o f D e l l c r o f t F a r m s a n d n o t e d t h a t t h e y a r e n o t
o p p o s e d t o t h e p r o j e c t b u t s i m p l y t h e s p e c i a l e v e n t s . H e s t a t e d t h a t h e i s u n s u r e t h a t
t h e C o u n c i l u n d e r s t a n d t h e t r a f f i c f o r t h e s p e c i a l e v e n t s a n d a s k e d t h a t t h e C o u n c i l s t u d y
t h a t f u r t h e r . H e s t a t e d t h a t t h e i s s u e s b e i n g r a i s e d s h o u l d b e a d d r e s s e d b e f o r e b e i n g
c o n s i d e r e d .
C o n r a d M i l l e r , 2 4 7 5 H u n t e r L a n e , s t a t e d t h a t i f t h e t r a f f i c s t a y e d o f f r e s i d e n t i a l s t r e e t s ,
h e w o u l d s u p p o r t t h e d e v e l o p m e n t .
D o n C h e r r e y , L o r a m , s p o k e i n r e p r e s e n t a t i o n o f L o r a m , s t a t i n g t h a t t h e y h a v e a n
a g r e e m e n t t o s e l l t h e p r o p e r t y t o t h e a p p l i c a n t , p r o v i d i n g t h e a p p l i c a t i o n i s a p p r o v e d . H e
s t a t e d t h a t t h e l a n d i s z o n e d f o r b u s i n e s s u s e a n d h e b e l i e v e d t h i s i s a g o o d b u s i n e s s
u s e . H e s t a t e d t h a t t h e r e i s a n a g r e e m e n t t o p r o v i d e s h a r e d p a r k i n g o n t h e L o r a m s i t e .
H e s t a t e d t h a t t h e u s e o f i m p e r v i o u s s u r f a c e o v e r m u l t i p l e l o t s i s a n i n n o v a t i v e m e t h o d t o
p r o v i d e p a r k i n g . H e s t a t e d t h a t t h e y a r e a l s o i n a g r e e m e n t t o p r o v i d e t h e t r a i l
c o n n e c t i o n t h r o u g h t h e i r p r o p e r t y a l o n g H a m e l R o a d t o B r i d g e w a t e r , w h i c h i s a b o v e a n d
b e y o n d t h e r e q u e s t f o r t h e s p e c i f i c p a r c e l .
C i n d y P i p e r , 2 9 0 5 W i l l o w o o d F a r m D r i v e , t h a n k e d t h e a p p l i c a n t f o r a n s w e r i n g a l o t o f
q u e s t i o n s . S h e s t a t e d t h a t s h e i s c o n c e r n e d w i t h s a f e t y a n d s p e c i f i c a l l y t h e d r i v e o f f s .
S h e s t a t e d t h a t t h e r e a r e h o r s e s a n d b i k i n g t h a t o c c u r o n t h e r o a d w a y . S h e a s k e d i f
t h e r e w a s c o n s i d e r a t i o n t o p u r c h a s e a d d i t i o n a l l a n d t o p r o v i d e p a r k i n g o n s i t e . S h e
a s k e d i f t h e p o l i c e h a v e e n o u g h s t a f f t o m a n a g e t h e a c t i v i t y . S h e s t a t e d t h a t s h e i s
a g a i n s t t h e r e q u e s t .
J u l i e C l e n n o n , 2 4 2 5 H o l y N a m e D r i v e , s p o k e a g a i n s t t h e r e q u e s t . S h e s t a t e d t h a t t h e s e
e v e n t s w o u l d n o t b e s p e c i a l , n o t i n g t h a t p e r h a p s t h e f i r s t e v e n t w o u l d b e s p e c i a l b u t t h e
f o u r t h o r f i f t h e v e n t w o u l d n o t b e s p e c i a l . S h e s t a t e d t h a t p e o p l e w i l l d r i v e w h e r e t h e y
w a n t a n d w i l l n o t f o l l o w H i g h w a y 5 5 .
C h r i s C l e n n o n , 2 4 2 5 H o l y N a m e D r i v e , s t a t e d t h a t t h e t r a f f i c g e t t i n g t o a n d f r o m t h e s e
e v e n t s w i l l h a v e a n i m p a c t o n t h e w h o l e c o m m u n i t y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
N o v e m b e r 1 , 2 0 1 6
Jim Lane, 2605 Hamel Road, spoke in representation of Ms. Borg who resides at 1400
Hamel Road and has concerns with the wetland and storm water management aspects
of this project, specifically whether heavy rainfall events would inundate her property.
He stated that the wetland on her property and the impact to that wetland has not been
discussed. He noted that the Elm Creek Watershed provided input the previous night
and asked for assurance that the storm water management plans presented are
appropriate to protect her property.
Stremel stated that the storm water management plan does meet the requirements of
the City and the Watershed.
Mr. Lane stated that construction traffic was not addressed, noting that the phased
construction would have an impact on the roads in the community.
Brad Steven, Bloomington resident, stated that he is in support of the request. He stated
that if you go to the event, you cannot tell that an event is going on. He stated that the
events are well policed and enjoyable. He stated that the people that buy the units do
not buy them for special events, but simply to have a man cave. He stated that these
are not motor heads but are CEO's and leaders in the community.
Steve Hines, 4111 Cavanaugh Drive, stated that this property will be developed
eventually one way or another. He stated that this proposed development does maintain
the rural residential aesthetic because of the design and also provides a large tax base.
He did not believe there would be a safety concern.
Michelle Conlon, Plymouth resident, stated that her sons will get up at 7:00 a.m. to get a
parking spot. She stated that the special events piece is blown out of proportion. She
stated that these are relationship building events for family and friends. She stated that
the applicant is a man of his word and he will follow through and there will be enough
parking. She asked that the City trust the process and not get bogged down in the small
details.
Diane Silikowski, Plymouth resident and wife of applicant, stated that the applicant has a
passion for exotic cars. She referenced the traffic concerns and noted that she has
attended the cars and coffee events. She noted that not everyone comes and goes at
the same time, as people gradually come and leave the site with attendance peaking
around 9:00 a.m. She referenced the comments made with people leaving the site and
revving their engines noting that Bruno has not had control over the Chanhassen site for
the past several years because it is managed by an association. She stated that Bruno
was working with the police prior to that to ensure that did not happen. She stated that if
they did not want that to happen in the City, the police and Bruno could work together to
ensure that does not happen.
Ken O'Conner, 3712 Hamel Road, stated that he is against the project for the reason of
traffic and speed. He stated that there have been two serious car accidents in his front
yard, with two fatalities. He stated that Medina is very rural and people love the
community for that reason. He did not believe that people would stay on Highway 55.
Marcus Genzlinger, stated that he does the marketing for the AutoMotorPlex. He stated
that noise is subjective and the slightest noise can irritate someone. He stated that he is
very proud to work at the AutoMotorPlex, noting that he manages the social media and
•
Medina City Council Meeting Minutes 10
November 1, 2016
"
i n v i t e s a n y o n e t o l o o k a t i t b e c a u s e i t i s s o p o s i t i v e . H e w e l c o m e d t h e C o u n c i l t o l o o k a t
t h e m e s s a g e s h e r e c e i v e s , n o t i n g t h a t h e d o e s n o t r e c e i v e c o m p l a i n t s .
R i c k G o r r a , C h a n h a s s e n r e s i d e n t , s t a t e s t h a t h e a b u t s t h e A u t o M o t o r P l e x a n d n o t e d t h a t
h i s n e i g h b o r h o o d h a d t h e s a m e c o n c e r n s b u t t h o s e h a v e b e e n d i s s u a d e d . H e s t a t e d
t h a t t h e s i t e i s v e r y q u i e t a n d h e t h i n k s t h a t t h e C i t y i s l u c k y t o h a v e t h e o p p o r t u n i t y . H e
s t a t e d t h a t t h e s i t e i s n o t a s l o u d a s a n e i g h b o r m o w i n g t h e i r l a w n .
T o m S i c h e n e d e r , 2 1 8 5 H a m e l R o a d , s t a t e d t h a t h e a n d h i s w i f e l i v e i n a u n i q u e l o c a t i o n
o n a h i l l . H e s t a t e d t h a t h e i s c o n c e r n e d w i t h t h e t r a f f i c f o r t h o s e e v e n t s , a s p e o p l e w i l l
t a k e t h e m o s t s c e n i c r o u t e a v a i l a b l e . H e s t a t e d t h a t h e i s a g a i n s t t h e r e q u e s t a n d w o u l d
l i k e t o k e e p M e d i n a a q u i e t a n d s a f e c o m m u n i t y t o l i v e i n .
M a r t i n s t a t e d t h a t t h e r e h a v e b e e n a l o t o f c o m m e n t s r e g a r d i n g p r e s e r v a t i o n o f t h e r u r a l
c h a r a c t e r , n o t i n g t h a t t h e r e a r e a r e a s z o n e d f o r b u s i n e s s a n d c o m m e r c i a l u s e s a n d t h i s
p a r c e l i s z o n e d f o r b u s i n e s s . S h e n o t e d t h a t r e g a r d l e s s o f t h i s a p p l i c a t i o n , a l a r g e u s e
w o u l d o c c u r o n t h e p r o p e r t y a n d i f t h a t c a m e i n u n d e r t h e z o n i n g r e g u l a t i o n s , t h e r e
w o u l d b e l i t t l e t h e C o u n c i l c o u l d d o t o d i s s u a d e t h e p r o j e c t . S h e s t a t e d t h a t t h e i s s u e s o f
t r a f f i c a n d s t r a i n o n r e s o u r c e s w o u l d e x i s t w i t h a n y d e v e l o p m e n t o n t h i s s i t e . S h e
e x p l a i n e d t h a t y o u c a n n o t d e n y a r e q u e s t s i m p l y b e c a u s e y o u d o n o t l i k e i t . S h e s t a t e d
t h a t t h i s r e q u e s t i s u n i q u e i n t h a t t h e d e v e l o p e r i s r e q u e s t i n g a P U D a n d t h e a p p l i c a t i o n
d o e s m e e t t h e c r i t e r i a f o r a P U D b e c a u s e t h e c o n c e p t i s u n i q u e , p r o v i d e s i t e m s a b o v e
a n d b e y o n d t h e z o n i n g r e q u i r e m e n t s , a n d e n h a n c e s t h e w e t l a n d s . S h e s t a t e d t h a t t h e
C o m p r e h e n s i v e P l a n s p e a k s t o e s t a b l i s h i n g d e s t i n a t i o n l o c a t i o n s w h e r e p e o p l e c a n
g a t h e r a n d d e f i n e c o m m u n i t y a n d n o t e d t h a t i n m a n y r e s p e c t s t h i s d e v e l o p m e n t c r e a t e s
a n d f u l f i l l s t h a t d e s i r e . S h e s t a t e d t h a t t h e C h a n h a s s e n s i t e s p e a k s t o t h a t , a s t h e r e a r e
m e n w i t h t h e i r s o n s a n d w i v e s a t t h e s i t e a n d t h e s e a r e f a m i l y e v e n t s . S h e s t a t e d t h a t
t h i s p r o p e r t y i s s l a t e d f o r s o m e t y p e o f b u s i n e s s u s e , a n o f f i c e p a r k o r s e m i - i n d u s t r i a l
u s e t h a t c o u l d h a v e l a r g e a m o u n t s o f t r a f f i c o n a r e g u l a r b a s i s .
M i t c h e l l s t a t e d t h a t t h e C o u n c i l c a n h a s h t h i s o u t t o n i g h t t o a p p r o v e t h e r e q u e s t , h o l d t h e
d i s c u s s i o n a n d t a b l e t h e r e q u e s t , o r d e n y t h e r e q u e s t . H e s t a t e d t h a t t h e s p e c i a l e v e n t s
p e r m i t s h o u l d b e a d d r e s s e d . H e s t a t e d t h a t t h e b i k e t r a i l d o e s n o t s e e m t o b e w e l l
d e s c r i b e d i n t h e c o n d i t i o n s a n d p e r h a p s t h a t b e c o m e s i t e m 2 5 . H e s t a t e d t h a t a n o t h e r
q u e s t i o n w o u l d b e w h e t h e r o r n o t a n E A W w o u l d b e r e q u i r e d .
B a t t y s t a t e d t h a t t h e r e h a v e b e e n t w o d i f f e r e n t o p i n i o n s o n w h e t h e r a n E A W w o u l d b e
r e q u i r e d . H e s t a t e d t h a t t h e q u e s t i o n w o u l d b e w h e t h e r t h e p r o j e c t m e e t s t h e d e f i n i t i o n
a n d b e l i e v e d t h a t t h e C i t y w o u l d n e e d t o d e t e r m i n e t h a t b e f o r e f i n a l a p p r o v a l i s g r a n t e d .
F i n k e p r o v i d e d a d d i t i o n a l i n f o r m a t i o n o n t h e t r a i l .
M i t c h e l l s t a t e d t h a t h e w o u l d b e i n f a v o r o f t h e d e v e l o p e r p a y i n g f o r t h e c o n s t r u c t i o n o f
t h e t r a i l .
M a r t i n n o t e d t h a t t h e d e v e l o p e r w o u l d n o t b e r e s p o n s i b l e f o r t h e c o n s t r u c t i o n o f t h e
e n t i r e t r a i l b u t w o u l d p r o v i d e t h e e a s e m e n t s f o r t h e r e m a i n i n g p o r t i o n s .
M i t c h e l l e x p l a i n e d t h a t t h e p a r k d e d i c a t i o n t h a t w o u l d b e o b t a i n e d f r o m t h i s c o u l d b e
u s e d f o r t h e f u t u r e c o n s t r u c t i o n o f t h e t r a i l .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
N o v e m b e r 1 , 2 0 1 6
Finke provided additional details on the park dedication and trail easements.
Mitchell referenced the special events permit. He noted that the applicant states that
their site is big enough for small events and can accommodate the parking within the
site. He stated that for those instances he believes that a permit should not be required.
He stated that if off -site parking is needed, then a permit should be required. He stated
that if the off -site parking is full, people would simply not be able to attend the event. He
noted that he would not be in favor of parking on Arrowhead.
Martin agreed that she would not support parking on Arrowhead.
Pederson stated that typically parking is only allowed on one side of the street within
developments.
Anderson asked if the no parking could be extended to Hamel Road.
Mitchell stated that he would support no parking on Hamel Road as well. He stated that
if the events become too much of a hassle then the City simply does not allow the
permits.
Cousineau asked if the City can deny permits, or whether the permits would be
necessary as a condition of approval.
Batty explained that the idea of the special event permit stemmed from the position of
staff that the special events would not be one of the uses, or rights, that came with the
PUD. He stated that staffs view of using the special event permit is that the events are
not a right that come with the PUD and implies that the business may not get special
events permits in the future. He stated that perhaps events could be handled onsite and
therefore would not be an issue. He referenced the parking mentioned on Prairie Drive
and Arrowhead Drive, noting that those parking stalls mentioned may not be supported
by the City, and the potential arrangement with Hennepin County for shared parking on
their site has not been finalized. He stated that staff would appreciate some feedback
on the issue of whether the Council wants to embed conditions and how the special
events are handled into the PUD and Development Agreement, or whether the Council
wanted to govern the events through special event permits. He noted that different
conditions can be imposed on the special event permit, as conditions are known over
time.
Mitchell stated that the absolute right to special events should not be embedded into the
PUD.
Pederson agreed that the issues should be two separate considerations.
Anderson stated that he believes that the language for special events should be
embedded into the PUD.
Mitchell explained that if that is done, the developer then would have a right to the
events.
Pederson stated that if the events are maintained through special use permits that would
leave the discretion to Belland, which he believed would be a good choice.
•
Medina City Council Meeting Minutes 12
November 1, 2016
"
B e l l a n d a g r e e d t h a t t h e s p e c i a l e v e n t p e r m i t a l l o w s t h e C i t y t o a d j u s t t h e c o n d i t i o n s a n d
t e r m s a s t i m e g o e s o n a n d m o r e k n o w l e d g e i s g a i n e d . H e n o t e d t h a t i f a d d i t i o n a l p o l i c e
p r e s e n c e i s r e q u i r e d , t h a t w o u l d b e c o m e a c o n d i t i o n o f t h e p e r m i t a n d w o u l d b e a t t h e
c o s t o f t h e a p p l i c a n t .
M a r t i n a s k e d w h a t w o u l d t r i g g e r a s p e c i a l e v e n t p e r m i t .
B e l l a n d s t a t e d t h a t e v e n t s o f 2 0 0 p e o p l e o r m o r e w o u l d r e q u i r e a s p e c i a l e v e n t p e r m i t ,
a s w o u l d a r e q u e s t f o r p o l i c e p r e s e n c e o r t r a f f i c c o n t r o l .
M a r t i n a s k e d i f a d d i t i o n a l l a n g u a g e s h o u l d b e a d d e d t o t h e P U D w h i c h s p e c i f i e s t h a t a
s p e c i a l e v e n t p e r m i t w o u l d b e r e q u i r e d i f t h e t r i g g e r s a r e m e t .
B a t t y s t a t e d t h a t p e r h a p s 4 0 0 p e o p l e i s n o t t h e r i g h t t r i g g e r f o r t h i s s i t e .
F i n k e s t a t e d t h a t i t s e e m s t h a t t h e s i t e c o u l d a c c o m m o d a t e 4 0 0 p e o p l e o n s i t e a n d
t h e r e f o r e w o u l d n o t r e q u i r e a s p e c i a l e v e n t s p e r m i t . H e u s e d t h e e x a m p l e o f a r e l i g i o u s
i n s t i t u t i o n t h a t h a s 1 , 0 0 0 s e a t s a n d t h e r e f o r e d o e s n o t r e q u i r e a s p e c i a l e v e n t p e r m i t f o r
n o r m a l a s s e m b l y .
M a r t i n s t a t e d t h a t s h e l i k e s t h e d e v e l o p m e n t f r o m a n a r c h i t e c t u r a l s t a n d p o i n t a n d a
t r a n s i t i o n s t a n d p o i n t , n o t i n g t h a t t h i s w o u l d a l s o f i l l t h e d e s i r e f o r a d e s t i n a t i o n l o c a t i o n
t h e C i t y h a s b e e n s e e k i n g . S h e e x p l a i n e d t h a t t h e C i t y a l s o h a s m o r e c o n t r o l o v e r t h i s
r e q u e s t c o m p a r e d t o t h e l e v e l o f c o n t r o l t h a t t h e C i t y w o u l d l a c k i n a n o t h e r r e q u e s t t h a t
c o u l d c o m e i n f o r t h i s b u i l d i n g . S h e s t a t e d t h a t i f t h i s w e r e a n o f f i c e o r i n d u s t r i a l u s e ,
t r a f f i c w o u l d b e c o m i n g a n d g o i n g a t m u l t i p l e t i m e s t h r o u g h o u t e a c h d a y .
A n d e r s o n s t a t e d t h a t p e r h a p s t r a f f i c f o r t h a t t y p e o f b u s i n e s s w o u l d o n l y a c c e s s H i g h w a y
5 5 .
M a r t i n s t a t e d t h a t i f s h e w e r e a b u s i n e s s o w n e r i n U p t o w n H a m e l , s h e w o u l d w a n t t h e
p e o p l e t o f l o w t o h e r b u s i n e s s . S h e s t a t e d t h a t h e r c o n c e r n w o u l d b e w i t h p a r k i n g a s
t h a t i s w h a t m a k e s t h e r e q u e s t s e e m u n s a f e , o r u n f a i r , t o t h e n e i g h b o r s .
F i n k e s t a t e d t h a t t h e p a r k i n g a l o n g A r r o w h e a d w o u l d b e r e l a t i v e l y s m a l l i n t e r m s o f t h e
b i g p i c t u r e .
M a r t i n s t a t e d t h a t p e r h a p s t h e r e i s a c h a r i t y e v e n t t h a t w o u l d b e n e f i t t h e c o m m u n i t y a n d
f o r t h a t e v e n t p e r h a p s p a r k i n g w o u l d b e a l l o w e d o n A r r o w h e a d . S h e b e l i e v e d t h e
r e q u e s t w o u l d n e e d t o b e t a b l e d i n o r d e r t o r e v i e w w h e t h e r o r n o t a n E A W w o u l d b e
r e q u i r e d .
A n d e r s o n s t a t e d t h a t t h e E A W i s s u e n e e d s t o b e i n v e s t i g a t e d a n d a l s o a s k e d t h a t s t a f f
r e w r i t e t h e c o n d i t i o n s t h a t w e r e d i s c u s s e d t o n i g h t w i t h t h e i n p u t o f t h e d e v e l o p e r .
M i t c h e l l s t a t e d t h a t h e i s i n f a v o r o f t h e r e q u e s t , w i t h t h e d i r e c t i o n f o r s t a f f t o w o r k o u t t h e
r e m a i n i n g d e t a i l s . H e a s k e d f o r i n p u t f r o m t h e C o u n c i l , a s h e w o u l d n o t w a n t t o s e e t h e
C o u n c i l a s k t h e a p p l i c a n t a n d s t a f f t o w o r k t o g e t h e r t o s i m p l y d e n y t h e r e q u e s t i n t w o
w e e k s .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 3
N o v e m b e r 1 , 2 0 1 6
Pederson stated that he is ultimately in favor of the project, noting that the City has an
excellent police department that will be able to regulate the special events. He noted
that the applicant can also provide direction to the users on how to best access and exit
the site. He stated that he would not want to take away rights for this type of passion
just because it is different than other passions like golf or horse riding. He wanted to
ensure that the PUD and special events are kept separate.
Martin noted the plan updates she would like to see including the landscaping matters
raised by the Planning Commission and Mitchell, the updated plan presented by the
applicant, and the additional berm. She stated that a clause should be included that
specifies that there are no rights to park outside of the development, and if outside
parking is needed, a special event permit would be triggered. She highlighted the other
conditions and amendments she had suggested throughout the discussion tonight.
Mitchell stated that he would want to see language for emergency vehicle circulation
included. He referenced the added conditions regarding the declaration language,
specification of the bike trail, and whether an EAW would be required.
Cousineau asked, and received confirmation, that use of the Loram parking would
trigger a special event permit.
Anderson stated that there are too many unknowns at this point, including whether an
EAW would be required and regarding parking calculations. He agreed that the trigger
for a special event permit should be whether parking for the event can be contained on -
site or whether parking outside the site would be needed. He stated that he cannot say
whether or not he would support the request.
Cousineau echoed the comments of the Council thus far. She stated that the special
events portion is what gives her pause. She stated that the applicant has asked for 16
special events and asked whether the Council would support limiting that number.
Mitchell stated that the special events should be governed under the special use permits
and not addressed under the PUD.
Martin stated that a condition could be added that would specify that no special events
are granted, but shall be limited to a certain number.
Cousineau asked if the retail activity should be further defined.
Mitchell asked, and received confirmation, that the applicant would be in agreement with
the defined retail uses.
Moved by Anderson, seconded by Martin, to table the PUD General Plan of
Development, Plat and Site Plan Review approval for the AutoMotorPlex development
and a Development Agreement related to the same on the basis of the feedback from
the City Attorney regarding whether or not an EAW would be required and directing staff
to revise the comments and conditions based upon the discussion tonight. Motion
passed unanimously.
•
Medina City Council Meeting Minutes 14
November 1, 2016
"
B a t t y n o t e d t h a t s t a f f m a y n o t h a v e s u f f i c i e n t t i m e t o p r e p a r e t h i s i t e m f o r t h e n e x t
m e e t i n g i n t w o w e e k s a n d t h e r e f o r e t h e i t e m m a y b e b e t t e r s u i t e d t o c o m e b a c k a t t h e
f i r s t m e e t i n g i n D e c e m b e r .
M i t c h e l l b r i e f l y r e c e s s e d t h e m e e t i n g a t 1 0 : 0 0 p . m .
M i t c h e l l r e c o n v e n e d t h e m e e t i n g a t 1 0 : 0 6 p . m .
B . E l l i s a n d N a n c y O l k o n L o t S i z e V a r i a n c e 2 3 6 2 W i l l o w D r i v e P u b l i c
H e a r i n g ( 1 0 : 0 6 p . m . )
F i n k e p r o v i d e d i n f o r m a t i o n o n t h e l o c a t i o n a n d r u r a l r e s i d e n t i a l d e s i g n a t i o n o f t h e s u b j e c t
p r o p e r t y i n c l u d i n g t h e r e q u i r e m e n t f o r a l o t t o h a v e f i v e a c r e s o f s u i t a b l e s o i l s w i t h i n t h i s
l a n d u s e d e s i g n a t i o n . H e s t a t e d t h a t t h e s o u t h h a l f t o t w o t h i r d s o f t h e p r o p e r t y i s
w e t l a n d s a n d t h e r e i s a l s o a s t e e p s l o p e o n t h e p r o p e r t y . H e s t a t e d t h a t t h e z o n i n g
o r d i n a n c e e s t a b l i s h e s c r i t e r i a o n w h i c h a v a r i a n c e s h o u l d b e c o n s i d e r e d a n d b r i e f l y
r e v i e w e d t h o s e c r i t e r i a . H e s t a t e d t h a t t e c h n i c a l l y t h e f i v e a c r e s o f s u i t a b l e s o i l s i s f o u n d
w i t h i n t h e z o n i n g o r d i n a n c e a n d w i t h i n t h e s u b d i v i s i o n o r d i n a n c e a n d t h e r e f o r e a
v a r i a n c e w o u l d b e r e q u i r e d f r o m b o t h s e t s o f c r i t e r i a . H e n o t e d t h a t e c o n o m i c
c o n s i d e r a t i o n s a l o n e a r e n o t a p r a c t i c a l d i f f i c u l t y . H e s t a t e d t h a t t h e a p p l i c a n t s p e a k s o f
g r a n t i n g a n e a s e m e n t a n d n o t e d t h a t t h e e a s e m e n t a r e a i s n o t r e l e v a n t a s i t d o e s n o t
c o n t a i n s u i t a b l e s o i l s . H e s t a t e d t h a t t h e w a y i n w h i c h t h e a p p l i c a n t p r o p o s e s t o s p l i t t h e
p r o p e r t y w o u l d l e a v e o n e a c r e o f b u i l d a b l e a r e a o n e a c h o f t h e l o t s . H e r e p o r t e d t h a t t h e
P l a n n i n g C o m m i s s i o n h e l d a p u b l i c h e a r i n g a t t h e i r S e p t e m b e r m e e t i n g a n d f o u n d t h e
v a r i a n c e c r i t e r i a n o t t o b e m e t , n o t i n g t h a t t h e s u i t a b l e s o i l s r e q u i r e m e n t i s n o t u n i q u e t o
t h e p r o p e r t y . H e s t a t e d t h a t t h e C i t y C o u n c i l s h o u l d h o l d a p u b l i c h e a r i n g a s t h e B o a r d
o f A p p e a l .
E l l i s O l k o n p r e s e n t e d t h i s r e q u e s t o n b e h a l f o f h e a n d h i s w i f e , n o t i n g t h a t h i s w i f e i s a
p a r a p l e g i c a n d h a s m e d i c a l i s s u e s . H e s t a t e d t h a t h e h a s s p o k e n w i t h e a c h m e m b e r o f
t h e C o u n c i l a t l e a s t o n c e , i f n o t m u l t i p l e t i m e s , o v e r t h e c o u r s e o f t h e p a s t f o u r y e a r s .
H e n o t e d t h a t p r e v i o u s M a y o r W e i r s t a t e d t h a t s h e h a d a n o r d i n a n c e o n t h e b a c k b u r n e r
t h a t i n e s s e n c e s t a t e d t h a t i f y o u h a v e 2 0 a c r e s , y o u c o u l d j u s t s u b d i v i d e w i t h o u t a
v a r i a n c e . H e s t a t e d t h a t h e h a s l i v e d i n t h e c o m m u n i t y f o r m a n y y e a r s , r a i s e d h i s f a m i l y
i n t h e c o m m u n i t y , s e r v e d o n t h e P a r k C o m m i s s i o n a n d a s a n e l e c t i o n j u d g e , a n d w o r k s
o n c e a m o n t h a s a j u d g e f o r H e n n e p i n C o u n t y . H e r e p o r t e d t h a t h e m e t w i t h B i l l R i s e r
t h e p r e v i o u s d a y w h o r e m e m b e r s a b i t o f t h i s f r o m 1 9 8 6 , n o t i n g t h a t M r . R i s e r t o l d h i m
t h a t w h a t h e i s a s k i n g f o r s h o u l d n o t r e q u i r e a v a r i a n c e a s i t i s j u s t a l o t s p l i t . H e s t a t e d
t h a t h e m o v e d i n t o h i s h o m e i n 1 9 8 5 a n d w a s a p p r o a c h e d b y M r . T h o m a s O g l a n d
m u l t i p l e t i m e s i n a n a t t e m p t t o g e t a n e a s e m e n t f o r h i s H o l l y b u s h d e v e l o p m e n t . H e
s t a t e d t h a t u l t i m a t e l y M r . O g l a n d r e c e i v e d a p p r o v a l f o r h i s H o l l y b u s h d e v e l o p m e n t i n
1 9 8 8 , a n d a f t e r s p e a k i n g w i t h m u l t i p l e m e m b e r s o f t h e C o u n c i l a t t h a t t i m e , h e w a s
e n s u r e d t h a t i f h e p r o v i d e d t h e e a s e m e n t f o r t h e H o l l y b u s h d e v e l o p m e n t , h e w o u l d b e
a b l e t o s u b d i v i d e h i s p r o p e r t y i n t h e f u t u r e . H e s t a t e d t h a t M r . R i s e r t o l d h i m t h a t h e
s h o u l d b e g r a n d f a t h e r e d i n a n d s h o u l d b e a b l e t o s p l i t h i s p r o p e r t y . H e n o t e d t h a t t h e
c i r c u m s t a n t i a l e v i d e n c e i s i n h i s f a v o r a n d h e s h o u l d b e a b l e t o s u b d i v i d e . H e d i d n o t
b e l i e v e t h a t t h i s w o u l d n o t o p e n t h e f l o o d g a t e s f o r r e q u e s t s o f t h i s n a t u r e b e c a u s e h i s
r e q u e s t i s b a s e d o n t h e p r o m i s e h e r e c e i v e d t o s u b d i v i d e i n t h e p a s t . H e e x p l a i n e d t h a t
t h e r e i s s p a c e t o b u i l d a l a r g e f i v e - b e d r o o m h o m e o n e a c h o f t h e p r o p o s e d l o t s . H e
s t a t e d t h a t h e i s n o t a s k i n g f o r a l o t b u t i s s i m p l y a s k i n g f o r j u s t i c e f o r h i m s e l f a n d h i s
w i f e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 5
N o v e m b e r 1 , 2 0 1 6
Martin stated that she is struggling with the evidence that Olkon was promised
something as she did not see that in the public record.
Olkon stated that he could have subdivided in 1986 but they did not know what would
occur in the future and noted that in 1999, an ordinance was passed stating that
someone would need five acres of suitable soils. He stated that when the easement
was given to the Hollybush development he was given the promise that when he and his
wife were "old and grey," they would be able to subdivide the property, noting that the
affidavits from he and his wife provide the circumstantial evidence.
Cousineau asked if the conversation was had outside of a Council meeting or whether
the conversation occurred at a Council meeting.
Olkon replied that many of the conversations took place outside of a Council meeting but
there was a conversation that took place at a Council meeting. He stated that in 1986,
there were no minutes from meetings, otherwise there would be a record of the
conversations. He explained that this request would not change the rural character as
this would only create one additional house on a 21.8-acre estate. He stated that
notices were sent to 35 homes that live in the area prior to the Planning Commission and
no one spoke against the request. He noted that two people spoke in representation at
the Planning Commission meeting.
Mitchell opened the public hearing at 10:27 p.m.
No comments made.
Mitchell closed the public hearing at 10:27 p.m.
Olkon stated that the building official for the City has stated that there are suitable soils.
He explained that they need to reduce the value of their property in order to sell the
property and place his wife into assisted living, as they are living somewhere they should
not be living right now.
Martin referenced exhibit seven and stated that she has no reason to doubt the veracity
of the request.
Batty stated that Olkon has been at this for some time and met with himself and others
two years ago. He stated at that time he told Olkon that he does not know if there were
statements made from those people as the majority of those individuals are deceased.
He stated that is also irrelevant as those individuals could not hold the City liable. He
noted that prior to 1999, there was a requirement for two acres of suitable soils for
subdivisions and even after the ordinance was passed in 1999, there was a two-year
window which allowed people to subdivide. He noted at that time it would have been a
lot closer to the requirement of two acres of suitable soils but still would have required a
variance.
Olkon stated that in the Stonegate property there are 41 parcels of two acres each. He
stated that this request would not open the floodgates but would simply do the right
thing. He stated that Mr. Riser told him that he should be granted a subdivision and he
has invested money into wetland delineations and soil testing. He stated that if the
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Medina City Council Meeting Minutes 16
November 1, 2016
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C o u n c i l d e n i e s t h e r e q u e s t , h e w o u l d a s k t h a t t h e C i t y a l l o w m e d i a t i o n a s g o i n g i n t o
l i t i g a t i o n w o u l d b e d i f f i c u l t f o r h i s w i f e .
M a r t i n s t a t e d t h a t t h e r e i s o n e h o m e s t e a d o n a p a r c e l o f l a n d a n d a s k e d i f t h e p a r c e l
w o u l d b e b u i l d a b l e i f t h e r e w a s n o t a h o m e s t e a d o n t h e p r o p e r t y .
F i n k e s t a t e d t h a t a l l i n d i c a t i o n s s a y t h a t t h e l o t w o u l d b e b u i l d a b l e a n d r e v i e w e d t h e
o r d i n a n c e l a n g u a g e t h a t w o u l d a l l o w t h a t a c t i v i t y .
B a t t y s t a t e d t h a t i f t h i s w a s a n u n d e v e l o p e d p a r c e l , h e w o u l d b e l i e v e t h a t a v a r i a n c e
c o u l d b e i s s u e d t o b u i l d o n e h o m e b e c a u s e i t w o u l d p r o v i d e r e a s o n a b l e u s e o f t h e
p a r c e l . H e s t a t e d t h a t b e c a u s e t h e r e i s a h o m e o n t h e p a r c e l , t h e r e i s a l r e a d y
r e a s o n a b l e u s e .
A n d e r s o n s t a t e d t h a t O l k o n i s h i s f r i e n d a n d n e i g h b o r . H e s t a t e d t h a t t h i s i s h a r d o n a l l
t h e C o u n c i l m e m b e r s a n d M a r t i n h a s l o o k e d h a r d f o r a w a y t o g r a n t t h e v a r i a n c e b u t h a s
n o t f o u n d r e a s o n i n g t o s u p p o r t t h e r e q u e s t a n d t h e r e f o r e h e m u s t d e n y t h e r e q u e s t .
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o d i r e c t s t a f f t o p r e p a r e a r e s o l u t i o n
d e n y i n g t h e v a r i a n c e r e q u e s t b a s e d u p o n t h e f i n d i n g s n o t e d b y t h e P l a n n i n g
C o m m i s s i o n . M o t i o n p a s s e d u n a n i m o u s l y .
C . D e e r h i l l P r e s e r v e I m p r o v e m e n t P r o j e c t C h a n g e O r d e r / P o l i c y D i s c u s s i o n
( 1 0 : 3 7 p . m . )
M i t c h e l l r e c u s e d h i m s e l f f r o m t h e d i s c u s s i o n .
S t r e m e l s t a t e d t h a t s t a f f h a s b e e n w o r k i n g c l o s e l y w i t h t h e d e v e l o p e r a n d b o t h p a r t i e s
h a v e o b s e r v e d g r o u n d w a t e r i s s u e s a n d n o t e d t h a t t h e c o n s t r u c t i o n s e a s o n h a s b e e n
c h a l l e n g e d b y d i f f i c u l t w e a t h e r w i t h t h e a m o u n t o f r a i n . H e s t a t e d t h a t t h e d e v e l o p e r i s
r e c o m m e n d i n g t o p u t o n e f o o t o f s a n d i n s o m e a r e a s a n d t w o f e e t o f s a n d i n o t h e r
a r e a s , a s w e l l a s i n s t a l l a t i o n o f d r a i n t i l e t o a s s i s t i n d r a i n i n g . H e s t a t e d t h a t b e c a u s e o f
t h e c o n d i t i o n s , C i t y s t a f f h a s d i s c u s s e d d e l a y o f t h e p a v i n g . H e n o t e d t h a t t h e b a s e
w o u l d b e i n s t a l l e d t h i s y e a r a n d i n t h e s p r i n g , i t w o u l d b e d e t e r m i n e d a s t o w h e n t h e
p a v i n g c o u l d o c c u r . H e s t a t e d t h a t i f a d d i t i o n a l s u b g r a d e i s s u e s a r e i d e n t i f i e d i n t h e
s p r i n g , a d d i t i o n a l m e a s u r e s w o u l d b e p r o p o s e d t o s t a b i l i z e t h e a r e a n o t i n g t h a t t h o s e
m e a s u r e s w e r e i n c l u d e d i n t h e o r i g i n a l b i d o n a s m a l l e r s c a l e .
A n d e r s o n a s k e d i f t h i s i s t h e r i g h t t i m e t o b e d o i n g t h i s o r w h e t h e r t h e a c t i o n s h o u l d b e
d e l a y e d u n t i l s p r i n g .
S t r e m e l s t a t e d t h a t i n a p e r f e c t w o r l d , i f t h e r e w e r e m o r e t i m e a n d b e t t e r w e a t h e r , t h a t
w o u l d b e i d e a l b u t e v e n t h e n , i t w o u l d t a k e t i m e t o d r y o u t t h e s u b g r a d e . H e e x p l a i n e d
t h a t t h e C i t y w o u l d b e g e t t i n g a b e t t e r s u b g r a d e t h r o u g h t h i s m e t h o d a n d g i v e n t h e
c o n d i t i o n s o n t h e s i t e t h i s c h a n g e o r d e r m a k e s t h e m o s t s e n s e .
M a r t i n a g r e e d t h a t i t w o u l d m a k e s e n s e t o d e l a y t h e p a v i n g u n t i l s p r i n g .
P e d e r s o n a s k e d i f i t w o u l d b e b e t t e r t o w a i t u n t i l s p r i n g t o c o r r e c t t h e s u b g r a d e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 7
N o v e m b e r 1 , 2 0 1 6
Stremel explained that the groundwater conditions are driving this improvement. He
stated that this process will allow the subgrade to settle and the drain tile will assist in
drying out the area. He stated that this will create a drivable road to the development.
Martin stated that this cost would be assessed to the development and therefore the risk
would be whether the lots could be sold.
Johnson stated that the policy question would be whether the Council is comfortable
adding this change order to the assessment and whether they would be comfortable with
future change orders being added to the assessment as well.
Stremel stated that the conditions after freeze/thaw may require additional corrections.
Anderson asked if it would make more sense than to wait until after spring.
Stremel stated that there are provisions in the contract to complete some subgrade
corrections in the spring. He stated that there is always a risk that there would be more
significant corrections needed in the spring. He stated that the developer's technical
recommendation is that the repairs be completed this fall to go through the freeze/thaw
cycle in order to determine if the corrections were sufficient.
Batty stated that it makes more sense physically for the City's contractor to do the work,
because the idea is that the City's contractor would put the fabric and first level of base
down.
Stremel explained that heavy trucks cannot be driven on the subgrade as is. He stated
that if the developer's contractor completed the work, the contractor would need to drive
over the entire area multiple times which could create additional problems; whereas the
City's contractor can complete the subgrade in sections.
Susan Seeland stated that the subgrade is drying out and the contractor believes that
the fabric, rock and sand could be laid later this week. She stated that they want a good
road and have invested an additional $123,000 into the project because of the weather
and delays. She stated that if the first lift of pavement can be installed this fall, that
should be done and noted that if an area needs correction, that could be done in the
spring. She stated that if the paving cannot occur, they still need to have the road
constructed to the point where truck traffic can be tolerated.
Stremel stated that they will attempt to get the point of paving but they will run up against
the closing date for asphalt plants and challenges with cold weather paving.
Pederson asked if the contractor will still stand behind the tonnage rating for the road if
the paving is not done this fall.
Stremel replied that the contractor has stated that he will stand behind the tonnage for
the road.
Pederson asked if the City has a policy regarding paving that sets a minimum
temperature allowed. He noted that some cities require 50-degree weather, or above,
for paving and others set a date when paving must stop for the year. He asked if the
developer can still sell lots.
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Medina City Council Meeting Minutes 18
November 1, 2016
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B a t t y s t a t e d t h a t l o t s c a n b e s o l d b u t t h e d e v e l o p e r w o u l d l i k e t o b e g i n b u i l d i n g h o m e s .
H e s t a t e d t h a t t h e C i t y h a s a n i n t e r e s t i n t h i s b e i n g a q u a l i t y r o a d b e c a u s e t h i s w i l l b e a
p u b l i c r o a d w a y . H e p r o v i d e d d e t a i l s o n t h e p e t i t i o n a n d w a i v e r p o l i c y f o r a s s e s s m e n t .
H e n o t e d t h a t t h e p e t i t i o n a n d w a i v e r a m o u n t i n c l u d e d a n o t t o e x c e e d a m o u n t p l u s a n y
c h a n g e o r d e r s . H e n o t e d t h a t t h e r e i s n o t e n o u g h c e r t a i n t y t o b e a b l e t o a s s e s s t h e
p r o j e c t b e f o r e t h e N o v e m b e r 3 0 t h d e a d l i n e f o r a s s e s s m e n t s t h i s y e a r a n d t h e r e f o r e t h e
a s s e s s m e n t w o u l d n o t o c c u r u n t i l t h e n e x t y e a r .
P e d e r s o n a s k e d i f t h e c o n t r a c t o r w o u l d h o l d t h e i r p r i c e f o r t h e p a v i n g s h o u l d t h a t o c c u r
t h e f o l l o w i n g y e a r .
S t r e m e l c o n f i r m e d t h a t c o n t r a c t o r w o u l d h o l d t h e s a m e p r i c e .
S u s a n S e e l a n d s t a t e d t h a t o n e f o o t o f s a n d m a y n o t b e n e e d e d f o r t h e e n t i r e r o a d w a y
a s t h e b a s e t o t h e n o r t h a p p e a r s t o b e d r y . S h e e x p l a i n e d t h a t t h i s c o s t w o u l d b e f o r t h e
u s e o f s a n d f o r t h e e n t i r e r o a d a n d t h e r e f o r e t h e a c t u a l c o s t m a y b e l o w e r .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e c h a n g e o r d e r f o r t h e
D e e r h i l l P r e s e r v e i m p r o v e m e n t P r o j e c t i n t h e a m o u n t o f $ 2 1 5 , 0 0 0 s u b j e c t t o t h e
c o m m e n t s o f s t a f f a n d t h e C o u n c i l . M o t i o n p a s s e d u n a n i m o u s l y .
M i t c h e l l r e j o i n e d t h e C o u n c i l .
I X . C I T Y A D M I N I S T R A T O R R E P O R T ( 1 1 : 0 0 p . m . )
S t r e m e l s t a t e d t h a t t h e c o n t r a c t o r d i d s t a r t o n t h e S i o u x D r i v e i m p r o v e m e n t p r o j e c t a n d
w o u l d l i k e l y p a v e e a r l y t o m i d - n e x t w e e k a n d e s t i m a t e d c o m p l e t i o n a t t h e e n d o f n e x t
w e e k .
J o h n s o n s t a t e d t h a t h e h a s r e c e i v e d c o m m e n t s f r o m r e s i d e n t s a l o n g C o u n t y R o a d s 1 9
a n d 1 1 6 r e g a r d i n g a s p e e d s t u d y a n d n o t e d t h a t h e i s w o r k i n g w i t h B e l l a n d t o s u b m i t t h e
r e q u e s t t o t h e C i t y C o u n c i l i n a n a t t e m p t t o l o w e r t h e s p e e d s .
B e l l a n d e x p l a i n e d t h e p r o c e s s a n d e s t i m a t e d t h a t t h e s t u d y c o u l d t a k e a f e w m o n t h s .
X . M A Y O R & C I T Y C O U N C I L R E P O R T S ( 1 1 : 0 3 p . m . )
M i t c h e l l r e f e r e n c e d a P i o n e e r S a r a h W a t e r s h e d m e e t i n g t h e f o l l o w i n g n i g h t a n d r e c e i v e d
c o n f i r m a t i o n t h a t J o h n s o n w o u l d b e a t t e n d i n g .
A n d e r s o n s t a t e d t h a t h e , M a r t i n , C o u s i n e a u , a n d P e d e r s o n a t t e n d e d t h e t h i r d o p e n
h o u s e f o r t h e C o m p r e h e n s i v e P l a n e a r l i e r t o n i g h t a n d c o m m e n d e d F i n k e f o r t h e e f f o r t h e
h a s p u t i n t o t h e p r o c e s s a n d o p e n h o u s e m e e t i n g s . H e b e l i e v e d t h a t t h e C i t y i s
o b t a i n i n g g r e a t f e e d b a c k .
M a r t i n s t a t e d t h a t s h e a t t e n d e d a p o l i c e r e s e r v e m e e t i n g a n d p r o v i d e d a n u p d a t e .
X I . A P P R O V A L T O P A Y T H E B I L L S ( 1 1 : 0 5 p . m . )
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e b i l l s , E F T 0 0 3 8 6 9 E - 0 0 3 8 9 2 E
f o r $ 5 8 , 7 7 6 . 7 6 , o r d e r c h e c k n u m b e r s 0 4 4 9 9 2 - 0 4 5 0 5 0 f o r $ 1 9 6 , 4 8 5 . 7 5 , a n d p a y r o l l E F T
5 0 7 4 8 2 - 5 0 7 5 0 7 f o r $ 4 5 , 2 0 8 . 5 9 a n d p a y r o l l c h e c k 2 0 4 3 6 f o r $ 1 , 2 0 5 . 0 2 . M o t i o n p a s s e d
u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 9
N o v e m b e r 1 , 2 0 1 6
XII. ADJOURN
Moved by Anderson, seconded by Martin, to adjourn the meeting at 11:05 p.m. Motion
passed unanimously.
Bob Mitchell, Mayor
Attes
Jodi M. Gallup, City Clerk
•
Medina City Council Meeting Minutes 20
November 1, 2016
"
O R D E R C H E C K S O C T O B E R 1 9 , 2 0 1 6 - N O V E M B E R 1 , 2 0 1 6
0 4 4 9 9 2 X C E L E N E R G Y $ 4 0 . 2 8
0 4 4 9 9 3 A L L I N A H E A L T H S Y S T E M $ 5 0 . 0 0
0 4 4 9 9 4 G E Y E R , R E B E C C A $ 4 1 . 2 5
0 4 4 9 9 5 C I T Y O F M A P L E P L A I N $ 3 , 1 7 9 . 1 8
0 4 4 9 9 6 M A T T A M Y M P L S P R T N S H P $ 3 6 . 4 6
0 4 4 9 9 7 M N D E P T O F L A B O R / I N D U S T R Y $ 6 , 4 7 7 . 8 9
0 4 4 9 9 8 O H , Y U N J E $ 1 2 . 7 5
0 4 4 9 9 9 O P P O R T U N I T Y P A R T N E R S F U N D V L P $ 1 , 0 0 0 . 0 0
0 4 5 0 0 0 C I T Y O F O R O N O $ 1 , 5 5 1 . 0 2
0 4 5 0 0 1 O S M A N S K I , M A R K / R O B I N $ 5 9 . 8 4
0 4 5 0 0 2 P R I C K E T T , S T E V E $ 1 0 , 0 0 0 . 0 0
0 4 5 0 0 3 S H E R R Y L J O O S $ 1 2 5 . 0 0
0 4 5 0 0 4 L A U R E N C E F L E J E U N E $ 5 , 0 0 0 . 0 0
0 4 5 0 0 5 P R O P E R T Y R E S O U R C E S $ 5 0 0 . 0 0
0 4 5 0 0 6 R O B E R T S , J O E $ 2 6 0 . 0 0
0 4 5 0 0 7 W E A L S H I R E , T H E $ 5 0 0 . 0 0
0 4 5 0 0 8 B A N S A L , S A C H I N $ 1 5 0 . 0 0
0 4 5 0 0 9 R O S S I N I , R A C H E L L E $ 2 5 0 . 0 0
0 4 5 0 1 0 A D A M ' S P E S T C O N T R O L I N C $ 1 0 4 . 9 4
0 4 5 0 1 1 A S P E N M I L L S I N C $ 8 5 . 7 0
0 4 5 0 1 2 A U T O M A T I C S Y S T E M S C O $ 1 , 0 2 9 . 4 5
0 4 5 0 1 3 B A R B E R C O N S T R U C T I O N C O I N C $ 7 , 5 5 6 . 5 3
0 4 5 0 1 4 B E A U D R Y O I L & P R O P A N E $ 1 , 9 9 6 . 5 2
0 4 5 0 1 5 B I F F S I N C $ 5 3 5 . 3 0
0 4 5 0 1 6 B O Y E R F O R D T R U C K S I N C $ 6 7 7 . 5 3
0 4 5 0 1 7 C O N T E M P O R A R Y I M A G E S $ 1 , 7 9 8 . 7 9
0 4 5 0 1 8 C R E A T I V E P R O D U C T S O U R C E I N C $ 2 2 0 . 1 3
0 4 5 0 1 9 D E S I G N I N G N A T U R E , I N C $ 2 , 5 9 8 . 4 1
0 4 5 0 2 0 E C M P U B L I S H E R S I N C $ 1 1 0 . 8 1
0 4 5 0 2 1 G D S , L L C $ 3 6 2 . 0 9
0 4 5 0 2 2 H A K A N S O N A N D E R S O N A S S O C I A T E S I $ 1 , 3 0 0 . 0 0
0 4 5 0 2 3 H A M E L L U M B E R I N C $ 2 8 6 . 9 2
0 4 5 0 2 4 H A M E L V O L U N T E E R F I R E D E P T $ 6 8 , 0 5 3 . 7 5
0 4 5 0 2 5 H D S U P P L Y W A T E R W O R K S L T D $ 3 2 0 . 2 1
0 4 5 0 2 6 H E N R Y S W A T E R W O R K S I N C $ 5 1 4 . 0 4
0 4 5 0 2 7 H O L I D A Y F L E E T $ 3 1 0 . 4 6
0 4 5 0 2 8 K D & C O M P A N Y R E C Y C L I N G I N C $ 4 , 3 6 4 . 2 6
0 4 5 0 2 9 L A W E N F O R C E M E N T L A B O R $ 3 4 3 . 0 0
0 4 5 0 3 0 L E X I S N E X I S R I S K D A T A M G M T I N C $ 3 9 . 5 0
0 4 5 0 3 1 M A D I S O N N A T I O N A L L I F E $ 6 2 9 . 1 5
0 4 5 0 3 2 M A R C O I N C $ 2 9 . 2 1
0 4 5 0 3 3 M O D E R N M A R K E T I N G $ 3 1 5 . 8 3
0 4 5 0 3 4 M U N I C I P A L B U I L D E R S I N C $ 2 8 , 0 8 1 . 5 2
0 4 5 0 3 5 N A P A - G E N U I N E P A R T S C O $ 1 1 5 . 0 4
0 4 5 0 3 6 N A P A O F C O R C O R A N I N C $ 1 3 4 . 2 6
0 4 5 0 3 7 O F F I C E D E P O T $ 1 4 9 . 8 7
0 4 5 0 3 8 O I L A I R P R O D U C T S L L C $ 3 7 5 . 4 0
0 4 5 0 3 9 R A N D Y ' S S A N I T A T I O N I N C $ 6 0 . 0 0
0 4 5 0 4 0 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 7 , 7 7 9 . 3 2
0 4 5 0 4 1 S C H E R E R S P U M P K I N P A T C H $ 1 5 0 . 0 0
0 4 5 0 4 2 S U B U R B A N T I R E W H O L E S A L E I N C $ 1 , 0 5 8 . 9 6
0 4 5 0 4 3 S U N L I F E F I N A N C I A L $ 5 3 5 . 4 0
0 4 5 0 4 4 T E G R E T E C O R P $ 1 , 2 1 6 . 0 0
0 4 5 0 4 5 T I M E S A V E R O F F S I T E $ 1 3 6 . 0 0
0 4 5 0 4 6 T W I N C I T Y G A R A G E D O O R $ 2 0 7 . 0 0
0 4 5 0 4 7 W E S T S I D E W H O L E S A L E T I R E $ 3 , 1 6 9 . 4 0
0 4 5 0 4 8 W S B & A S S O C I A T E S $ 2 4 , 4 5 5 . 7 5
0 4 5 0 4 9 X C E L E N E R G Y $ 8 7 . 6 3
0 4 5 0 5 0 C A R E F R E E S E R V I C E S I N C $ 5 , 9 5 8 . 0 0
T o t a l C h e c k s $ 1 9 6 , 4 8 5 . 7 5
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 2 1
N o v e m b e r 1 , 2 0 1 6
ELECTRONIC PAYMENTS OCTOBER 19, 2016 — NOVEMBER 1, 2016
003869E PR PERA $13,715.85
003870E PR FED/FICA $15,588.25
003871E PR MN Deferred Comp $2,335.00
003872E PR STATE OF MINNESOTA $3,161.37
003873E SELECT ACCOUNT $693.12
003874E CITY OF MEDINA $20.00
003875E FARMERS STATE BANK OF HAMEL $20.00
003876E PR FED/FICA $281.79
003877E PR STATE OF MINNESOTA $110.19
003878E CIPHER LABORATORIES INC. $34.19
003879E PREMIUM WATERS INC $12.54
003880E FRONTIER $56.13
003881E MINNESOTA, STATE OF $1,540.00
003882E CULLIGAN-METRO $32.75
003883E SELECT ACCOUNT $464.79
003884E AFLAC $394.88
003885E ELAN FINANCIAL SERVICE $4,678.43
003886E KONICA MINOLTA $168.48
003887E MARCO (LEASE) $954.20
003888E MEDIACOM OF MN LLC $219.90
003889E WRIGHT HENN COOP ELEC ASSN $1,893.04
003890E XCEL ENERGY $11,977.88
003891E VALVOLINE FLEET SERVICES $136.44
003892E SELECT ACCOUNT $287.54
Total Electronic Checks $58,776.76
PAYROLL DIRECT DEPOSIT OCTOBER 19, 2016
507482 ALTENDORF, JENNIFER L $1,314.63
507483 BARNHART, ERIN A. $1,965.67
507484 BELLAND, EDGAR J $2,522.48
507485 BOECKER, KEVIN D. $2,332.90
507486 CONVERSE, KEITH A $2,081.14
507487 DINGMANN, IVAN W $1,750.82
507488 DOMINO, CHARMANE $15.95
507489 ENDE, JOSEPH $1,409.33
507490 FINKE, DUSTIN D. $2,160.20
507491 GALLUP, JODI M $1,667.32
507492 GLEASON, JOHN M. $2,161.99
507493 GREGORY, THOMAS $2,043.95
507494 HALL, DAVID M. $2,208.83
507495 JESSEN, JEREMIAH S $2,352.37
507496 JOHNSON, SCOTT T. $2,226.35
507497 KLAERS, ANNE M $1,116.32
507498 LANE, LINDA $1,506.21
507499 LEUER, GREGORY J. $2,040.08
507500 MCGILL, CHRISTOPHER R $1,435.41
507501 MCKINLEY, JOSHUA D $1,425.52
507502 NELSON, JASON $2,221.15
507503 PETERSON, DEBRA A $1,614.15
507504 REINKING, DEREK M $1,554.26
507505 SCHARF, ANDREW $573.87
507506 SCHERER, STEVEN T. $2,392.97
507507 VIEAU, CECILIA M. $1,114.72
Total Payroll Direct Deposit $45,208.59
PAYROLL CHECK OCTOBER 18, 2016
20436 DOMINO, CHARMANE $1,205.02
Total Payroll Direct Deposit $1,205.02
Medina City Council Meeting Minutes 22
November 1, 2016