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Home My Public Portal About09/20/1996 * Special MeetingMAYOR: VICE MAYOR: COMMISSIONER: William F. Koch, Jr. Alan I. Armour James E. Cross Joan K. Orthwein A. Curtis True, M.D. September 13, 1996 SPECIAL MEETING TO BE HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 20, 1996, AT 4:30 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order II. Pledge of Allegiance. III. Roll Call. IV. Engineer's Report on Polo Drive Drainage. V. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY D COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE IS TO BE BASED. 286.0105, F.S.S. ECISION MADE BY THE TOWN AT THIS MEETING, SAID FOR SUCH PURPOSE, PROCEEDINGS IS MADE, UPON WHICH THE APPEAL C C) MINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 20, 1996, AT 4:30 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. The meeting was called to order at 4:30 P.M. by Mayor Koch. II. Pledge of Allegiance. The Pledge of Allegiance was led by the Mayor. III. Roll Call. Present and Participating: Absent with notice: Also Present and Participating: IV. Engineer's Report on Pol William F. Koch, Jr. James E. Cross Joan K. Orthwein A. Curtis True, M.D. Alan I. Armour E. Scott Harrington Rita Taylor William Thrasher Robert Schultz Jerry David Jay Foy i Mayor Commissioner Commissioner Commissioner Vice Mayor Town Manager Town Clerk Finance Director Police Chief Shalloway, Foy, etc. Shalloway, Foy, etc. Jerry David, representing Shalloway, Foy, Rayman & Newell, Inc., the engineering firm assisting the Town in seeking a solution to drainage problems on Polo Drive and the surrounding areas, began by distributing new cost estimates for Options #1 and #2 that had been previously distribut- ed and a third option with a cost estimate. He explained that his firm had first explored draining this area into the Little Club drainage system, either by a gravity system or by pumping and found this would not work. He further explained that they then explored the installation of pumps on Polo Drive which would discharge to the west through an existing pipe to the Intracoastal Waterway, using 20 and 40 CGS pumps. Mr. David advised that this proved to only provide marginal benefits and it was determined that 60 CGS pumps and a very large drainage structure would be needed to achieve a more acceptable result but at a much greater cost. Mr. David then introduced Jay Foy, the storm drainage expert in the firm. Mr. Foy explained the charts that had been distributed to show the benefits of the various options during a variety of different storm events. He then advised that they had, just the day before, explored one final option that would require the installation of a pump in the west end of Elsie's Pond on the Little Club property that would discharge into an existing outfall from Wright Way to the Intracoastal. He stated this pipe would have to be increased in size but since it is an existing out - fall, it would be much easier to obtain permits from the environmental agencies than if a new outfall were to be necessary. He pointed out that the cost for this option, estimated at $330,600, would be less than other options and the large drainage structure would not be necessary. Mr. Foy advised it would be necessary to obtain easements and added that the proposed pump would be like others currently in use at the Little Club. Mr. Harrington advised that all of these studies were based on current conditions. He stated that the flooding from a storm of the same size as those last year would be greater now since there is no longer a vacant lot on Old School Road and Polo Drive to retain stormwater. Special Meeting -Town Commission September 20, 1996 page 2 Mayor Koch pointed out that if a project of tiv_s magnitude were to be under- taken, it would have to be on a special assessment basis with those who benefitted from the improvement paying a portion of the costs, as had been done in the past. The Mayor asked Mr. Foy if they knew how many properties contributed storm runoff to this area. Mr. Foy stated they had used data that the Town had on file from earlier studies to determine this. Commissioner True believed it would be necessary for the Commissioners to have a ma showing the area that would be a p g part of this project and a consolidated package of the engineer's recommendations before a determin- ation could be made as to whether to continue on with the project. Mr. Foy stated that they would supply the requested material for further study by the Commission. V. Adjournment. Mayor Koch adjourned the meeting at 5:00 P.M. /7f 70A/Z�_ Rita L. Taylor, To n Clerk September 13, 1996 MAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONER: James E. Cross Joan K. Orthwein A. Curtis True, M.D. PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 20, 1996, AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Consideration of Adopted Tentative Millage Rates and Adopted Tentative Budgets for Fiscal Year 1996 -1997. A. Explanation and discussion of the percentage by which the tentative millage rate exceeds the rolled back rate. B. Comment from the Commission and the Public. IV. Adoption of Final Millage Rates for Fiscal Year 1996 -1997 A. Resolution No. 96 -11 ADOPTING THE GENERAL FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1996 AND ENDING ON SEPTEMBER 30, 1997. B. Resolution No. 96 -12 ADOPTING THE DEBT SERVICE FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1996AND ENDING ON SEPTEMBER 30, 1997. V. Adoption of Final Budgets for Fiscal Year 1996 -1997. A. Resolution No. 96 -13 ADOPTING THE GENERAL FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1996 AND ENDING ON SEPTEMBER 30, 1997. B. Resolution No. 96 -14 ADOPTING THE WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1996 AND ENDING ON SEPTEMBER 30, 1997. VI. Adjournment. SHOULD ANY INTERESTED PAR" COMMISSION WITH RESPECT PARTY WILL NEED A RECD" NEED TO INSURE THAT 7 RECORD INCLUDES THE BASED. 286.0105, C% MINUTES OF THE PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 20, 1996, AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. The meeting was called to order at 5:01 P.M. by Mayor Koch. II. Roll Call. Present and Participating: Absent with notice: Also Present and Participating: III. Consideration of William F. Koch, Jr James E. Cross Joan K. Orthwein A. Curtis True, M.D Alan I. Armour E. Scott Harrington Rita Taylor William Thrasher Robert Schultz Fred Devitt, III ted Tentative Mayor Commissioner Commissioner Commissioner Vice Mayor Town Manager Town Clerk Finance Director Police Chief Town Resident 1C11L6 LLVG DLLLLyG L.1. LVL 1'LaVLLi LGLLi A. Explanation and Discussion of the percentage by which the tentative millage rate exceeds the rolled 'back rate. Town Manager Harrington explained that the tentative rate exceeds the rolled back rate by 15.08 %. He advised that this is due largely to an attempt to increase the surplus reserve funds and the fact that there is no surplus from previous years that_As.,:carried .into this ., budget as a revenue source. He pointed out this is the first millage increase in 3 years and that there have only been two increases in millage in the past 7 years. Mr. Harrington believed that if this increase is adopted, it would not be necessary to have another-increase for another two or three years to cover the normal operation of the Town. Mr. Harrington further advised that while the millage rate for the opera- ting fund is showing an increase of 15.088, the millage rate to cover the debt service has decreased by over 228. This results in a net increase in millage of approximately 7 %. He explained that this is due to the next fiscal year being the last year of the bond debt, and that in 1997- 1998 fiscal year, there will be no debt service millage. Mr. Harrington closed by advising that the actual expenditures budgeted in the operating fund have increased by less than 3% over last year's expenditures. B. Comment from the Commission and the Public. There was no comment from the Commission. Fred Devitt, III stated he had attended the meeting for an explanation of the 15.08% increase and now understands that the net increase is approximately 7 %, and has no further questions. IV. Adoption of Final Millage Rates for Fiscal 5 A. Resolution No. 96 -11 ADOPTING THE GENERAL FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1996 AND ENDING ON SEPTEMBER 30, 1997. Commissioner True moved for the adoption of Resolution No. 96 -11 and Commissioner Cross seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. True; AYE, and Mayor Koch; AYE. B. Resolution No. 96 -12 ADOPTING THE DEBT SERVICE FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1996 AND ENDING ON SEPTEMBER 30, 1997. Commissioner Cross moved and Commissioner Orthwein seconded the adoption of Resolution No. 9G -12. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Public Hearing -Town Commission September 20, 1996 page 2 V. Adoption of Final Budgets for Fiscal Year 1996 -1997. A. Resolution No. 96 -13 ADOPTING THE GENERAL FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1996 AND ENDING ON SEPTEMBER 30, 1997. Commissioner Cross moved for the adoption of Resolution No. 96 -13 and the motion was seconded by Commissioner True. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. True; AYE, and Mayor Koch; AYE. B. Resolution No. 96 -14 ADOPTING THE WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1996 AND ENDING ON SEPTEMBER 30, 1997. Commissioner Cross moved and Commissioner True seconded the motion for the adoption of Resolution No. 96 -14. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. True; AYE, and Mayor Koch; AYE. VI. Adjournment. Playor Koch adjourned the meeting at 5:16 P.M. on a motion to do so made by Commissioner True and seconded by Commissioner Cross with all voting in the affirmative. p, � o Rita L. Taylor, To Clerk