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HomeMy Public PortalAbout11/08/1996MAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONER: James E. Cross Joan K. Orthwein A. Curtis True, M.D. REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF STREAM ON FRIDAY, NOVEMBER 8, 1996, AT 9:00 A.M. IN OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. November 1, 1996 THE TOWN OF GULF THE COMMISSION CHAMBERS 33483 IV. Minutes of the Regular Meeting of October 18, 1996. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meeting & Public Hearing - December 13, 1996 at 9 A.M. B. Regular Meeting & Public Hearing- January 17, 1996 at 9 A.M. VII. Reports. A. Town Manager 1. AlA Landscape Project 2. Update on Yake Property Development in Delray Beach 3. Polo Drive Drainage -Civic Assoc. Directors Meeting B. Town Attorney C. Architectural Review and Planning Board 1. Meeting Dates a. November 26, 1996 at 8:30 A.M. b. December 17, 1996 at 8:30 A.M. C. January 22, 1997 at 8:30 A.M. 2. Design Manual Evaluation D. Finance Director 1. Financial Report for October, 1996 E. Police Chief 1. Activity for October, 1996 F. Construction in Progress for October, 1996 VIII. Items for Commission Action. A. Items by Commissioners IX. Correspondence. A. 1996 -1997 Legislative Delegation Public Hearing Schedule - Palm Beach County Legislative Delegation X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. MINUTES OF THE REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, NOVEMBER 8, 1996, AT 9:00 A.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. II. Pledge of Alle III. Roll Call. Present and Participati: Mayor Koch called the meeting to order at 9:00 A.M. 3iance. Vice Mayor Armour led the Pledge of Allegiance. William F. Koch, Jr. Mayor zg: Alan I. Armour Vice Mayor Joan S. Orthwein Commissioner A. Curtis True, M.D. Commissioner Absent with Notice: James E. Cross Also Present and Participating: E. Scott Harrington Rita Taylor William Thrasher Commissioner Town Manager Town Clerk Finance Director IV. Minutes of the Regular Meeting and Public Hearing of October 18, 1996. Commissioner Armour moved and Commissioner True seconded that the minutes be approved as circulated and all voted AYE, V. Additions, withdrawals 1116 1V W1. I1G.A ."I 'G. G - — - - •.— —u--- -W --- ­a. — of the CCCL and VIII.C., Resolution 96 -6; Budget Adjustments. There were no objections. VI. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing - December 13, 1996 at 9 A.M. 2. Regular Meeting & Public Hearing- January 17, 1997 at 9 A.M. 3. Regular Meeting & Public Hearing- February 14, 1997 at 9 A.M. These announcements were made by Mayor Koch. VII. Reports. A. Town Manager 1. AIA Landscape Project Town Manager Harrington reported that he had been in contact with DOT regarding the landscape project for the AlA right -of -way for which the Town was awarded a $250,000 grant. He further reported that this project had been on hold until such time as it had been determined by the State Legislature whether the Town could continue to plant Australian pine trees on this right -of -way. He confirmed once again that the Town had been successful in this effort, and reported that there will be ceremony held on December 17, 1996 at 10:30 A.M. with a reception at the Town Hall followed by the planting of the first Australian pine on the AlA right -of -way at the north end of the Town. He advised that this was announced in the newsletter, Currents, that was just distributed. Mr. Harrington stated that the Town would follow the State mandated selection process to hire a Landscape Professional within the next few months. He pointed out that there are currently only three members on the Historic Highway Committee at this time, Mrs. Breazeale, Mrs. Neeves and Mrs. Tiernan. He called attention to a copy of the minutes of this Committee meeting that was held on October 28, 1996 wherein it is recommended to the Town Commission that the Committee be expanded to 6 members and that the following have expressed an interest in serving: Randolph Ely, Candice Heydt, Betsy Hornberger, Perry O'Neal, and Mona Wolter. There was also a suggestion that since the Gulf Stream Regular Meeting -Town Commission November 8, 1996 page 2 Golf Club has a large frontage on AlA, perhaps one of their members should be included on the Committee. Mr. Harrington reminded that this project will need extensive public input and he recommended that appointments to the Historic Highway Committe be made in a timely manner in order that there will be a full membership prior to beginning the planning process. The Commission agreed that the appointments would be considered at the next regular meeting In closing on this issue, Mr. Harrington suggested that the members be selected from those who are available during the summer months as much of this work will be progressing so that a proposed plan will be available for public review in the fall of 1997. 2. Update on Yake Property Development in Delray Beach. Town Manager Harrington reported that he and Mayor Koch had attended both the meetings of the Planning Board and the Town Commission in Delray Beach at which they, on behalf of the Town, had expressed opposition to the proposed plan to increase the density of this property for the purpose of a development of rental apartments. He advised that there was a great number of Delray Beach property owners in attendance who also were opposed to the change. He was pleased to report that the Delray Beach Commission had denied this increase in density, and the developer had stated that they would not develop the property under the current densities. Mr. Harrington and Mayor Koch were complimented on this achievement. 3. Polo Drive Drainage -Civic Association Directors Meeting Mr. Harrington reported that he and the Engineer had met with members of the Board of Directors of the Civic Association to present the results of the engineering study that had just been completed along with an analysis of the various solutions and the degree of improvement that could be expected. with each. He further stated that the Directors believed that the matter is so complex that a meeting should be held with all of the membership in this area invited to attend. Mr. Harrington stated that this meeting has been scheduled for 10 A.M. on Tuesday, November 19, 1996 in the Town Hall, and that he and the Engineer will be present. Commissioner Armour observed that most of the properties in this area do not have swales along the street, resulting in some ponding on the street. Mayor Koch stated that this was true but that most residents want their lawns to extend to the edge of the pavement and therefore resist the swales. Mr. Harrington advised that the flooding solutions that are being offered will not solve this problem but alre directed toward the large storm events. B. Town Attorney There was no Town Attorney report. C. Architectural Review and Planning Board 1. Meeting Dates a. November 26, 1996 at 8:30 A.M. b. December 17, 1996 at 8:30 A.M. C. January 22, 1997 at 8:30 A.M. These dates were announced by Town Manager Harrington and he once again reminded that the tree planting ceremony will be held at 10:30 A.M. following the December 17, 1996 meeting of the ARPB. 2. Design Manual Evaluation Mr. Harrington reported that the ARPB had determined that they would do the evaluation in that three of the members were members of the Task Force that worked on the Manual, with two members of the Commission also being a part of the Task Force. He said that the ARPB will work on the evaluation at the end of the public hearings each month with the stipulation that the meetings will not go past 10 A.M. He further reported that if it is determin- ed that this will not allow enough time, special meetings will be held. Mr. Harrington stated that adoption of any amendments would be in April or May Regular Meeting -Town Commission November 8, 1996 page 3 Mr. Harrington closed by advising that one of the amendments would possibly be regulation of the small dish antennas that the Commission had delt with in the form of a Policy. Commissioner Armour suggested that the maximum size of the small dish antennas be investigated as he believed at this time they are 24 ". Mr. Harrington stated he would investigate this and also contact Attorney Randolph with regard to some Federal Laws that now protect the installation rights in some instances. D. Finance Director C) 1. Financial Report for October, 1996 Mr. Tharasher reported $100,000 had been transferred from invested funds to the Operating Fund leaving a balance in invested funds of $130,045.82. He stated that this is expected at this time each year. He reported a net revenue deficit for the month in the amount of $2,234.94 and explained that this is also to be expected in that many of the annual contracts and member- ships are due at the beginning of the fiscal year. He further reported that revenues in the Water Fund were $1,217.02 less than anticipated due to some billing adjustments that were made as a result of leaks that had been repaired. Commissioner Armour moved and Commissioner Orthwein seconded that the report be accepted as presented and all voted AYE. Mr. Thrasher also distributed the month by month budget projection for the 1996 -1997 fiscal year. E. Police Chief 1. Activity for October, 1996 There were no questions regarding the report and it was noted that Chief Schultz was on vacation until November 8, 1996. F. Construction in Progress for October, 1996 The report was not available for this meeting and will be included on the agenda for the December meeting. VIII. Items for Commission Action. A. Items by Commissioners Mayor Koch asked the Town Clerk to read a letter he recently received from Commissioner True wherein the Commissioner submitted his resignation from the Commission effective within 30 days of the date of the letter, October 29, 1996. All of the members of the Commission expressed their regrets regarding his departure from the Commission and thanked him for his contributions during his tenure. Commissioner Armour then moved to accept Commissioner True's resignation, with regret, effective November 29, 1996. The motion was seconded' by Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Armour; AYE, Comm. Ture; AYE, and Mayor Koch; AYE. The Commission agreed that they would like to make an appointment to fill the vacancy at the next meeting and those interested should submit a letter to the Town. B. Re- establishment of the Coastal Construction Control Line Town Manager Harrington reported that a group, the Coastal Communities Coalition, had challenged the State of Florida over the proposed relocation of the CCCL and the matter has been reconsidered for the past several years. He stated that the State intends to establish the relocated line as proposed in 1992, unless all 19 coastal municipalities approve delegation of this authority to Palm Beach County. If this were to be agreed upon, the coastal municipalities would have to bear the cost of the engineering that would be required and it is believed that the line would not be able to be established in locations that would be greatly different from the one the State proposed. Mr. Harrington stated that this is a moot point now as there have been two of the municipalities vote not to delegate the authority to the County. He further stated that if no reply is received by the Palm Beach Countywide Beaches & Shores Council by November 18, 1996, it will be interpreted as a "NO" answer. The Commission agreed that no action will be taken on this matter since it is already decided by the two "no" votes that have been offered by other municipalities. Regular Meeting -Town Commission November 8, 1996 page 4 C. Resolution No. 96 -16; A RESOLUTION OF THE TOWN COMMISSION OF GULF STREAM, FLORIDA PROVIDING FOR THE REAPPROPRIATIONS OF BUDGET EXPENDITURES IN THE GENERAL FUND FOR FISCAL YEAR 1995 -1996 Commissioner Armour moved and Commissioner Orthwein seconded that Resolution #96 -16 be adopted. Roll Call: Comm. Orthwein; AYE, Comm. Armour; AYE, Comm. True; AYE, and Mayor Koch; AYE. IX. Correspondence. A. 1996 -1997 Legislative Delegation Public Hearing Schedule -Palm Beach County Legislative Delegation. This was made a part of the official record. X. Public. There was no comment from the public. XI. Adjournment. Commissioner Armour moved and Commissioner True seconded that the meeting be adjourned and all voted in the affirmative. Mayor Koch adjourned the meeting at 9:40 A.M. i4�<i Rita L. Taylor, To In Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Tuesday, November 26, 1996, at 8:30 A.M., and the Town Commission will hold a Public Hearing on Friday, December 13, 1996, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida at which the following will be considered: An application submitted by John D. Conway, Architect, as Agent for Mr. & Mrs. Dave Grissom, contract purchasers of the property located at 1535 North Ocean Blvd., Gulf Stream, Florida which is legally described as the S 100' of the N 200' of the S 268' of Govt. Lot 1, E of Ocean Blvd., Sec. 10, Township 46 South, Range 43 East, for a; 1) Land Clearing Permit to permit construction of a dwelling, which includes the addition of fill material; 2) AlA Vegetative Disturbance Permit to permit alteration of the vegetation and installation of a driveway entrance; 3) Level 3 Architectural /Site Plan Review to permit construction of a 2- story, single family dwelling and accessory structures on the property described herein. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. Complete application materials are on file in the office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483 and may be reviewed during regular business hours which generally include non - holiday week- days from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHIT- ECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS /MEETINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: November 14, 1996 TOWN OF GULF STREAM, FLORIDA Rita L. Taylor, wn Clerk VJ