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HomeMy Public PortalAbout01/17/1997January 10, 1997 MAYOR: William F. Koch, Jr. VICE MAYOR: Alan I. Armour COMMISSIONER: James E. Cross Robert W. Hopkins II Joan K. Orthwein REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JANUARY 17, 1997, AT 9:00 A.M.,IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of December 13, 1996. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings. 1. February 14, 1997 at 9 A.M. 2. March 14, 1997 at 10:30 A.M. 3. Certification of Election on March 14, 1997 at NOON 4. April, 1997 to be confirmed B. Mayor's Proclamation for Election to be held on March 11, 1997. VII. Reports. A. Town Manager B. Town Attorney C. Architectural Review & Planning Board 1. Meeting Dates a. January 22, 1997 at 8:30 A.M. b. February 26, 1997 at 8:30 A.M. C. March 26, 1997 at 8:30 A.M. D. Finance Director 1. Financial Report for December, 1996 2. Response to Comments in 1995 -1996 Audit 3. Recommendation RE: Disposition of Surplus E. Police Chief 1. Activity for December, 1996 F. Construction in Progress in December, 1996 VIII. Items for Commission Action. A. Appointment of an Alternate Review and Planning Board. B. RESOLUTION 97 -1; APPOINTING OF ELECTIONS AS A MEMBER OF C. Items by Commissioners IX. Public. X. Adjournment. Water Conser. Rev. Member for the Architectural THE PALM BEACH COUNTY SUPERVISOR THE GULF STREAM CANVASSING BOARD. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. G MINUTES OF THE REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JANUARY 17, 1997, AT 9:00 A.M. IN THE C014MISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Gall to Order. Mayor Koch called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. Vice Mayor Armour led the Pledge of Allegiance. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Alan I. Armour Vice Mayor James E. Cross Commissioner Robert W. Hopkins II Commissioner Joan K. Orthwein Commissioner Also Present and Participating: E. Scott Harrington Rita L. Taylor John Randolph William Thrasher Robert Schultz Town Manager Town Clerk Town Attorney Finance Director Police Chief IV. Minutes of the Regular Meeting of December 13, 1996. Commissioner Armour moved and Commissioner Cross seconded that the minutes be approved as circulated and all voted AYE. V. Additions, withdrawals, deferrals, arran ement of a enda items. The Town Clerk requested that Resolution 97-2 be ad a as Item VIII.D. There were no objections. VI. Announcements. A. Regular Meetings and Public Hearings 1. February 14, 1997 at 9 A.M. 2. March 14, 1997 at 10:30 A.M. 3. Certification of Election on March 14, 1997 at NOON Mayor Koch made these announcements. 4. April, 1997 to be confirmed Town Manager Harrington explained that he may be attending a conference at this time and suggested that the Commission consider holding the meeting on April 18, 1997, that being the third Friday in April. Mayor Koch :directed that the Commissioners check their calendars prior to the February meeting as the date of the April meeting will be decided at that time. B. Mayor's Proclamation for Election to be held on March 11, 1997. Mayor Koch directed that the Town Clerk read the Proclamation in it's entirety and post a copy on the notice board outside the Town Hall next to the front door. The Town Clerk read the Proclamation which also declared that there was one position on the Town Commission to be voted on and that the candidate qualifying period would begin at noon on January 28, 1997 and end at noon on February 11, 1997. Commissioner Armour moved that no election be held unless more than one candidate filed for his or her name to be placed on the ballot. The motion was seconded by Commissioner Cross. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. VII. Reports. A. Town Manager There was no report from the Town Manager. C% Regular Meeting -Town Commission January 17, 1997 page 2 B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates a. January 22, 1997 at 8:30 A.M. b. February 26, 1997 at 8:30 A.M. c. March 26, 1997 at 8:30 A.M. These dates were announced by Mayor Koch. D. Finance Director 1. Financial Report for December, 1996 William Thrasher, Finance Director, advised that Mayor Koch had asked if the Local Government Investment Pool, with whom the Town's funds are invested, would be involved with loans to governments under circumstances similar to those that Orange County,(Ca.lifornia now has. He stated that he had phoned the Investment Pool that is under the authority of the State Board of Administration of Florida and was told that none of these types of loans are made. Mr. Thrasher then turned to the Financial Report for December and reported the cash balance at the end of December, 1996 was $29,014.62, and pointed out that $90,587.42 had been transferred from maturing investments, $618,274.51 received in Ad Valorem Taxes and $625,000 transferred to Invested Funds. This transaction brought the Invested Funds in the General Fund to $625,881.66, he said. Mr. Thrasher then--iepoited a year- to- date•Net Revenue Deficit of $97,451.76 due to the insurance premiums for the entire fiscal year having been paid rather than only twenty five percent of premiums as he had projected in the budget projections for this period. For the Water Fund, he reported year -to -date Net'2evenue in the amount of $30,978. 2. Response to Comments in 1995 -1996 Audit Mr. Thrasher advised that to provide better accountability of custodial obligation monies, he will account for damage bond monies in an agency fund. He further advised that to ensure that expenditures are properly authorized, he would have appropriation for expenditures. 3. Recommendation RE: Disposition of Surplus Water Conser. Rev. Finance Director Thrasher stated that in his opinion there are no "surplus water conservation revenues" for the period ending September 30, 1996 and therefore, no recommendations are required for the disposition of said funds. Commissioner Armour moved and Commissioner Orthwein seconded that the Financial Report for December, 1996, the Response to 1995 -1996 Audit Comments and the Recommendation for Disposition of Surplus Water Conservation Revenue be accepted and approved as presented. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. E. Police Chief 1. Activity for December, 1996 Chief Robert Schultz presented his report and added that he had attended the L.E.P.C. business meeting and had given a presentation regarding finger- printing to the third grade class at the Gulf Stream School. He further advised that Detective Sindone had attended a PBSO Criminal Intelligence Meeting and an EAP meeting for supervisors had been held at the Gulf Stream Police Department. He closed by reporting that the Gulf Stream Police Dept. had handled 2,220 cases during 1996. F. Construction in Progress in December, 1996 The report revealed there to be $9,700,059 worth of construction in progress in December. l Regular Meeting -Town Commission January 17, 1997 page 3 VIII. Items for Commission Action. A. Appointment of an Alternate Member for the Architectural Review and Planning Board. Mayor Koch announced that this opening was created when Robert Hopkins was appointed to the Town Commission. He suggested that the members of the Commission be prepared to offer nominations for the Alternate position at the next meeting. The Town Manager reminded that 3 of the members are not here during the summer and it is important for the Alternate to be available. B. RESOLUTION 97 -1; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, APPOINTING THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS AS A MEMBER OF THE CANVASSING BOARD FOR ELECTIONS HELD WITHIN THE TOWN OF GULF STREAM AND AUTHORIZING THE SUPERVISOR OF ELECTIONS TO HANDLE ABSENTEE BALLOTS FOR THE TOWN; PROVIDING AN EFFECTIVE DATE. The Resolution was read by title by the Town Clerk. Commissioner Armour moved and Commissioner Orthwein seconded that Resolution No. 97 -1 be. adopted. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. C. Items by Commissioners,. 1. Mayor Koch stated that while the expiration of the water contract with the City of Delray Beach was still several years away, he felt it might be worthwhile to explore a renewal of the contract while working relations are very positive between the Towns. The members of the Commission agreed that the Town Manager and the Mayor should explore this. 2. Commissioner Armour asked the Town Manager to review the report from the Engineer regarding the possibility of raising Polo Drive to lessen the periodic flooding of the street. Mr. Harrington stated that it would be necessary to raise the elevation by approximately 2 feet and then also alter the elevations on Gulf Stream Road and Old School Road as well. In so doing, he said it would then be necessary for all adjacent property owners to raise their driveways and lawn. It was determined that the expense to all involved would be greater than the benefit that would result, since the flooding is only occassional and of a brief duration. Commissioner Armour reported that he had once again spoken to Mary Bordeman about the condition of her property and found that her position has not changed. He said she objects to the planting of landscaping material in front of her property and claims she has no funds with which to maintain the property. D. RESOLUTION NO. 97 -2; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA ESTABLISHING A CUSTODIAL ACCOUNT AND LIFE INSURANCE TRANSFER AUTHORIZATION; PROVIDING AN EFFECTIVE DATE. Commissioner Cross moved for the adoption of Resolution No. 97 -2 and the motion was seconded by Commissioner Armour, after it had been read by title by the Town Clerk. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. IX. Public. There was no comment from the public. X. Adjournment. Mayor Koch adjourned To do so made by Commission Armour with all voting in the affirmative. Pt�t - f� t717 Rita L. Taylor, r wn Clerk the meeting at 9:30 A.M. on a motion and seconded by Commission Cross NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Wednesday, February 26, 1997, at 8:30 A.M., and the Town Commission will hold a Public Hearing on Friday, March 14, 1997, at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida at which the following will be considered: An application submitted by Mark Marsh, Digby Bridges, Marsh and Associates, as agent for Dan Sargeant, owner of the property located at 1414 N. Ocean Blvd., Gulf Stream, Florida which is legally described as Lot 12, McLouth Subdivision for 1. LAND CLEARING PERMIT to remove /relocate significant vegetation and to add fill 2. VARIANCE to permit a zero foot setback in the required 15 foot west side yard setback for construction of a dock 3. VARIANCE to exclude 300 sq. ft. of roof projections from the maximum floor area calculation 4. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to permit construction of a new 2 -story home of 10,689 square feet. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. Complete application materials are on file in the office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483 and may be reviewed during regular business hours which generally include non - holiday week- days from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHIT- ECTURAL REVIEW AND PLANNING BOARD OR THE T0147N COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS /MEETINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE -' THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. DATED: January 31, 1997 TOWN OF GULF STREAM, FLORIDA A zz� Rita L. Taylor,/ Town Clerk NOTICE OF APPLICATION FOR DEVELOPMENT APPROVAL NOTICE IS HEREBY GIVEN that the Architectural Review and Planning Board of the Town of Gulf Stream will hold a Public Hearing on Wednesday, February 26, 1997, at 8:30 A.M., and the Town Commission will hold a OPublic Hearing on Friday, March 14, 1997 at 9:00 A.M., both in the Commission Chambers of the Town Hall, 100 Sea Road, Gulf Stream, Florida at which the following will be considered: An application submitted by Mark Marsh, Digby Bridges, Marsh and Associates, as agent for Harry & Deborah Sargeant, owners of the property located at 1420 N. Ocean Blvd., Gulf Stream, Florida which is legally described as Lots 11, 11A &12, McLouth Subdivision for 1. SUBDIVISION of the parcel into 2 parcels of 40,900 sq. ft. and 52,111 sq. ft. of effective lot area 2. LAND CLEARING PERMIT to remove and relocate existing significant vegetation and to add fill 3. VARIANCE to have a zero foot setback in the required 15 foot east side yard setback for construction of a dock 4. VARIANCE to retain an existing non - conforming minor accessory structure in the absence of a primary structure. 5. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW to demolish the existing home and construct a new 2 -story home of 12,801 square feet. The Architectural Review and Planning Board shall make a recommendation to the Town Commission, and the Town Commission shall make a final decision regarding the subject application at their respective meetings noticed above. These meetings may be adjourned from time to time and place to place as may be necessary to hear all parties and evidence. Complete application materials are on file in the office of the Town Clerk located at 100 Sea Road, Gulf Stream, Florida 33483 and may be reviewed during regular business hours which generally include non - holiday week- days from 9:00 A.M. to 4:00 P.M. ALL PARTIES INTERESTED IN THESE MATTERS may appear before the Architectural Review and Planning Board and the Town Commission of the Town of Gulf Stream at the times and place aforesaid and be heard. 1 ' SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHIT- ECTURAL REVIEW AND PLANNING BOARD OR THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THESE PUBLIC HEARINGS /MEETINGS, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. Dated: January 28, 1997 TOWN OF GU L STREAM, LORIDA Rita L. Taylor, T wn Clerk February 14, 1997 PUBLIC HEARING NOTICE CORRECTION 01 The Public Hearing being held by the Town Commission on March 14, 1997 to consider Applications for Development Approval submitted by Harry & Deborah Sargeant, and Daniel Sargeant was originally scheduled to be held at 9:00 A.M. The Public Hearing on March 14, 1997 is now scheduled to be held at 10:30 A.M. Any questions regarding this should be directed to the office of the Town Clerk, 100 Sea Road, Gulf Stream, Florida 33483, Phone Number 561 - 276 -5116. TOWN OF GULF STREAM, FLORIDA Rita L. Taylor, n Clerk J