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HomeMy Public PortalAbout02/14/1997MAYOR: VICE MAYOR: COMMISSIONER: William F. Koch, Jr. Alan I. Armour James E. Cross Robert W. Hopkins II Joan K. Orthwein February 7, 1997 REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF n THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 14, 1997, AT 9 :00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of January 17, 1997. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. March 14, 1997 at 10:30 A.M. 2. Certification of Election on March 14, 1997 at NOON 3. April, 1997 to be confirmed ' 4. May 9, 1997 at 9:00 A.M. to be confirmed VII. PUBLIC HEARING. A. Applications for Development Approval 1. Kimberly Dellastatious as Agent for Mr. & Mrs. George Mathews, owners of the property located at 2580 Avenue Au Soleil, Gulf Stream, Florida, legally described as a portion of Lot 30 in Place Au Soleil Subdivision. a. SPECIAL EXCEPTION -To permit the replacement and enlarge- ment of an existing screen enclosure that will extend the non - conforming wall of the existing dwelling which encroaches approximately 4 feet into the required 15 foot side setback. b. LEVEL 3 ARCHITECTRUAL /SITE PLAN REVIEW -To permit the replacement and enlargement of an existing screen en- closure that will extend the existing non - conforming wall line of the structure which encroaches approximate- ly 4 feet into the side setback. VIII. Reports. A. Town Manager B. Town Attorney C. Architectural Review & Planning Board 1. Meeting Dates a. February 26, 1997 at 8:30 A.M. b. March 26, 1997 at 8:30 A.M. C. April 23, 1997 at 8 :30 A.M. d. May 28, 1997 at 8:30 A.M. D. Finance Director 1. Financial Report for January, 1997 2. Bi- monthly water consumption 3. Status of General Obligation Bond E. Police Chief 1. Activity for January, 1997 F. Construction in Progress in January, 1997 (continued) .�J. 0 AGENDA CONTINUED IX. Items for Commission Action. A. Appointment of an Alternate Member for the Architectural Review and Planning Board B. Items by Commissioners X. Correspondence. A. A request for support for House Bill 103, Funding for Statewide Beach Management through a Cruise Ship Surcharge -Palm Beach Countywide Beaches and Shores Council B. Resolution #R -185 requesting Florida Legislators to enact legislation requiring the Lottery Commission and the State of Florida Department of Education to publish quarterly, a detailed accounting of lottery gross and net income, lottery funds forwarded to the Department of Education, and programs funded with those monies; to define "enhancements "; and to appropriate funds for an annual scholarship program -City of Boynton Beach. XI. Public. XII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, FEBRUARY 14, 1997 AT 9:00 A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to order. Mayor Koch called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. Vice Mayor Armour led the Pledge of Allegiance. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Alan I. Armour Vice Mayor James E. Cross Commissioner Robert W. Hopkins II Commissioner Joan K. Orthwein Commissioner Also Present and E. Scott Harrington Town Manager Participating: Rita L. Taylor Town Clerk William Thrasher Finance Director Robert Schultz Police Chief Kimberly Dellastatious Agent for Mathews IV. Minutes of the Regular Meeting of January 17, 1997. Commissioner Armour moved and Commissioner Cross seconded that the minutes be approved as circulated and all voted AYE. V. Additions. withdrawals. deferrals, arrangement of agenda items_ There were no changes in the agenda that were requested. VI. A. Regular Meetings and Public Hearings 1. March 14, 1997 at 10:30 A.M. 2. Certification of Election on March 14, 1997 at NOON These announcements were made by Mayor Koch. 3. April, 1997 to be confirmed The members of the Commission unanimously agreed that the April meeting will be held on April 18, 1997 at 9:00 A.M. 4. May 9, 1997 at 9:00 A.M. to be confirmed The Commissioners unanimously agreed on this date. VII. PUBLIC HEARING. A. Applications for Development Approval Town'Commission- Regular Meeting and Public Hearing February 14, 1997 Page 2 1. Kimberly Dellastatious as Agent for Mr. & Mrs. George Mathews, owners of the property located at 2580 Avenue Au Soleil, Gulf Stream, Florida legally described as a portion of Lot 30 in the Place Au Soleil Subdivision. a. SPECIAL EXCEPTION -To permit the replacement of an existing screen enclosure that will extend the non- conforming wall of the existing dwelling which encroaches approximately 4 feet into the required 15 foot side setback. After having taken the oath as administered by the Town Clerk, Kimberly Dellastatious, as Agent for Mr. & Mrs. Mathews, explained that Mr. and Mrs. Mathews were called out of town and are unable to attend this meeting. She explained that the applicants are seeking approval to replace a screen enclosure at the back of their residence and to extend the screen enclosure into the east side setback in order to line up the east wall of the enclosure with the east wall of the house which is non- conforming, in that it encroaches approximately 4 feet into the required 15 foot side setback. She advised that the proposed screen will have a mansard shape and the supports will have a bronze finish, similar to others in the neighborhood. She further advised that the walls of the screen will rise 9 feet with the top of the screen at just over 12 feet. At the request of Mayor Koch, Town Manager Harrington reported that the Architectural Review and Planning Board recommended approval of the Special Exception as requested but that he had recommended that two Palm trees be planted in the east side setback to partially screen the top portion of the enclosure. He further reported that the Mathews' requested that they not be required to plant the two palm trees as this area will be used as a walkway to access the pool and will be only 11 feet wide. Mr. Harrington also explained that Mr. & Mrs. Mathews plan to have the entire property re- landscaped in the future. He added that the applicant felt the existing 5 foot fence was adequate screening. Commissioner Armour asked if there would be a landscape plan to review. Mr. Harrington explained that one was not submitted in this instance because the applicant did not plan to do any landscaping in connection with changing the screen enclosure. He stated that he requested that the applicant submit pictures of the existing landscaping in the area rather than a drawing. Ms. Dellastatious circulated the photos. Town Manager Harrington advised that there have been no comments received from any of the property owners in the neighborhood. Commissioner Armour moved for the approval of a Special Exception to permit the east wall of the screen enclosure to match the existing east wall of the house by extending 4 feet into the required 15 -foot east side yard setback, based on the plans and documents submitted by the Town Commission - Regular Meeting and Public Hearing February 14, 1997 Page 3 applicant and a finding that the proposed project complies with all general and specific Special Exception review standards. Commissioner Orthwein seconded the motion. ROLL CALL: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE. Comm. Hopkins; AYE, and Mayor Koch; AYE. b. LEVEL 3 ARCHITECTURAL \SITE PLAN REVIEW -To permit the replacement and enlargement of an existing screen enclosure that will extend the existing non - conforming wall line of the structure which encroaches approximately 4 feet into the side setback. Commissioner Orthwein moved and Commissioner Cross seconded for the approval of a Level 3 Architectural \Site Plan Review for the replacement and enlargement of the screen enclosure based on the plans and documents submitted by the applicant and a finding that the proposed project complies with all applicable review standards. ROLL CALL: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. VIII. Reports. A. Town Manager There was no report from the Town Manager. B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates a. February 26, 1997 at 8:30 A.M. b. March 26, 1997 at 8:30 A.M. c. April 23, 1997 at 8:30 A.M. d. May 28, 1997 at 8:30 A.M. These meetings were announced by Mayor Koch. Town Manager Harrington advised that the Board is continuing to work on the evaluation of the Design Manual and he said that a joint meeting between the Board and the Commission will be arranged in possibly April or May, 1997. D. Finance Director 1. Financial Report for January, 1997 Mr. Thrasher reported the cash balance at the end of January, 1997 was $28,891.15, and pointed out that $178,076.61 was received in Ad Valorem Taxes and $85,000.00 transferred to Invested Funds. This transaction brought the Invested Funds in the General Fund to $710,881.66, he said. Mr. Thrasher then reported a year -to -date Net Revenue Surplus of $93,654.44 in the General Fund. For the Water Fund, he reported year - to -date Net Revenue in the amount of $36,470.32. 2. Bi- monthly water consumption Finance Director Thrasher reported water consumption was up 2.99°1 over the previous year but down 21.15% as compared to the same period in the base year of 1988 -1989. Town Commission - Regular Meeting and Public Hearing February 14, 1997 Page 4 3. Status of the General Obligation Bond Mr. Thrasher advised that the General Obligation Refunding Bond, Series 1992 in the amount of $835,000.00 has been paid in full and that the original note marked "Paid" has been received from Sun Trust Bank. Commissioner Armour moved and Commissioner Orthwein seconded that the �) Financial Reports be approved as presented and all voted AYE at Roll Call. E. Police Chief 1. Activity for January, 1997 Chief Schultz presented his report and added that January had been an active training month with Officer Sindone attending a burglary intelligence meeting at the Palm Beach County Sheriffs Office; he, the Deputy Chief and the Sergeant attending two training seminars on management, leadership, and New Realities of Law Enforcement; and Officer Shea attending 40 hours of mandatory law enforcement training at Broward Community College. He further reported that he had attended the Florida Chiefs Training Conference and that Probationary Officer Tornquist had been terminated. F. Construction in Progress in January, 1997 The report revealed there to be $10,531,439 worth of construction in progress in January. IX. A. Appointment of an Alternate Member for the Architectural Review and Planning Board Town Manager Harrington reminded that it is important that the person who is appointed be available through the entire year as there are already three seasonal residents on that Board, making it very difficult to schedule meetings during the summer months. Commissioner Armour moved and Commissioner Hopkins seconded that this matter be deferred to the next regular meeting. ROLL CALL: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. Items by Commissioners Commissioner Armour asked if it would be possible for the Town to regulate the type of mail boxes that are used. Town Manager Harrington advised that this had been considered when the Design Manual was being formulated but had not been pursued. He stated that he would first speak to the Town Attorney regarding this possibility and then bring the matter before the ARPB if it could be done. Town Commission - Regular Meeting and Public Hearing February 14, 1997 Page 5 X. Correspondence, A. A request for support for House Bill 103, Funding for Statewide Beach Management through a Cruise Ship Surcharge - Palm Beach Countywide Beaches and Shores Council. Commissioner Armour moved and Commissioner Hopkins seconded that a letter of support for House Bill 103 be forwarded to the local �) delegation in the Florida Legislature, to the Florida Shore and Beach Preservation Association and to the Palm Beach Countywide Beaches and Shores Council. ROLL CALL: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Armour; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. B. Resolution #R -185 requesting Florida Legislators to enact legislation requiring the Lottery Commission and the State of Florida Department of Education to publish quarterly, a detailed accounting of lottery gross and net income, lottery funds forwarded to the Department of Education, and programs funded with those monies; to define "enhancements "; and to appropriate funds for an annual scholarship program -City of Boynton Beach. This was made a part of the official record. XI. Public. There was no comment from the public. XII. Adjournment. Mayor Koch adjourned the meeting at 9:50 A.M. on a motion to do so made by Commissioner Armour and seconded by Commissioner Cross with all voting in the affirmative. A - ,r° f� Rita L. Taylor, Town Clerk