HomeMy Public PortalAbout07/18/1997MAYOR: William F. Koch, Jr.
COMMISSIONER: James E. Cross
Robert W. Hopkins II
William A. Lynch
Joan K. Orthwein
REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE
THE TOWN OF GULF STREAM ON FRIDAY, JULY 18, 1997 AT
COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD,
FLORIDA.
I. Call to Order.
Ii. Pledge of Allegiance.
III. Roll Call.
July 11, 1997
TOWN COMMISSION OF
9:00 A.M., IN THE
GULF STREAM,
IV. Minutes.
A. Regular Meeting /Public Hearing of June 20, 1997
B. Special Meeting of June 27, 1997
C. Special Meeting of June 30, 1997
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. August 8, 1997 at 9:00 A.M.
2. September 12, 1997 at 4:00 P.M.
3. September 12, 1997 at 5:01 P.M. (Budget Hearing)
4. September 26, 1997 at 5:01 P.M. (Budget Adoption)
5. October 10, 1997 at 9:00 A.M.
6. November 14, 1997 at 9:00 A.M.
VII. PUBLIC HEARING.
A. Applications for Development Approval
1. Continued from June 20. 1997-An application submitted by
H. Frank Lahage of H. Frank Lahage & Associates, Inc., as
agent for Mr. & Mrs. Paul Malnove, the owners of the
property located at 1555 N. Ocean Blvd., Gulf Stream,
Florida, which is legally described in metes and bounds in
Section 10, Township 46 South, Range 43 East.
a. SPECIAL EXCEPTION -To exclude 296 square feet of roof
projections from the maximum floor area calculations.
b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW -To permit the
addition of two breezeways, roofed and unenclosed, to
the dwelling under construction at the location stated
herein.
2. An application submitted by Thomas McMurrain of Ocean
Properties, Ltd., as agent for Thomas T. and Linda R.
Walsh, the owners of the property located at 3030 N.
Ocean Blvd., Gulf Stream, F1., which is legally described
as a portion of Lot 37 and all of Lot 38 in Gulf Stream
Properties subdivision.
page 2
AGENDA CONTINUED
a. NORTH OCEAN BOULEVARD VEGETATIVE DISTURBANCE PERMIT -
To change the configuration of the driveway and add
plant material within the first 50 feet of property
adjacent to AIA.
b. LAND CLEARING PERMIT -To permit construction of a
single family dwelling, which includes the addition
of fill material.
c. VARIANCE -To maintain a non - conforming guest house
which encroaches 2.2' into the minimum 15 foot north
side setback and 3.9' into the minimum 30' west side
setback.
d. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW -To permit the
demolition of the existing primary structure and pool,
the retention of the existing non - conforming guest
house, and the construction of a two -story single
family dwelling consisting of 7,438 square feet at the
location described herein.
3. An application submitted by William Wietsma, as agent for
Leslie and Ann Heilakka, owners of the property located
at 3 Driftwood Landing, Gulf Stream, F1., which is legally
described as Lot 7, Driftwood Landing subdivision.
a. LAND CLEARING PERMIT -To permit construction of a
single family dwelling, which includes the addition
of fill material.
b. LEVEL 3 architectural site plan review -To permit
construction of a one - story, single family dwelling
consisting of 5,899 square feet and a pool and spa at
the location described herein.
VIII. Reports.
A. Town Manager
B. Town Attorney
C. Architectural Review & Planning Board
1. Meeting Dates
a. Regular Meeting /Public Hearing, 9 -24 -97 at 8:30 A.M.
b. Regular Meeting /Public Hearing, 20 -22 -97 at 8:30 A.M.
c. Regular Meeting /Public Hearing, 11 -26 -97 at 8:30 A.M.
D. Finance Director
1. Financial Report for June, 1997
E. Police Chief
1. Activity for June, 1997
F. Construction in Progress in June, 1997
IX. Items for Commission Action.
A. Election.of a Vice Mayor
B. Resignation from the Architectural Review & Planning Board
C. Appointments
1. One Alternate Member for ARPB
2. One Member for Gulf Stream Historic Highway Committee
D. Ordinances For Second Reading and Adoption
1. No. 97 -2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING
CHAPTER 66 OF THE CODE OF ORDINANCES RELATING TO ZONING,
BY AMENDING THE GULF STREAM DESIGN MANUAL IN THE MANNER
AND FORM ATTACHED HERETO; PROVIDING FOR SEVERABILITY;
PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVID-
ING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE.
page 3
AGENDA CONTINUED
2. No. 97 -3; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, GRANTING TO
FLORIDA PUBLIC UTILITIES COMPANY, ITS SUCCESSORS AND
ASSIGNS, A GAS FRANCHISE AND PERMISSION TO CONDUCT A GAS
BUSINESS IN THE TOWN OF GULF STREAM, FLORIDA.
E. Maintenance Agreement with Chris Wheeler to provide for a
uniform scheme of maintenance of a portion of South Hidden
Harbour Drive.
F. BUDGET PRESENTATION (1997 -1998)
1. Budget Consideration
2. Proposed Millage Rate for 1997 -1998
3. Certification of Rolled Back Rate
4. Date of 1st Public Hearing toward budget adoption
5. Date of 2nd Public Hearing for budget adoption
G. Items by Mayor and Commissioners
X. Correspondence.
A. Resolution No. 33 -97 requesting that the State Insurance
Commissioner review and amend policies and procedures for
insurance coverage, including rates, for all types of
insurance for Florida residents -City of Lake Worth
XI. Public.
XII. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
0
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JULY 18, 1997 AT 9:00
A.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order. Mayor Koch called the meeting to order at 9 A.M
II. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor
Koch.
III.
Present and William F. Koch, Jr.
Mayor
Participating: James E. Cross
Commissioner
Robert W. Hopkins II
Commissioner
William A. Lynch
Commissioner
Joan K. Orthwein
Commissioner
Also Present and E. Scott Harrington
Town Manager
Participating: Rita L. Taylor
Town Clerk
William Thrasher
Finance Director
Robert Schultz
Police Chief
Kristin Garrison
T.M. Appointee
Thomas McMurrain
Agent for Walsh
William Wietsma
Agent for Heilakka
Tom Murphy
Chairman - Driftwood
Landing Homeowners
Assoc. & Resident
Mayor Koch welcomed Commissioner Lynch to his first Regular Meeting as a
Town Commissioner.
IV.
A. Regular Meeting /Public Hearing of June 20, 1997
B. Special Meeting of June 27, 1997
C. Special Meeting of June 30, 1997
Commissioner Cross moved and Commissioner Hopkins seconded that each of
the above minutes be approved as circulated and all voted AYE at roll
call.
V. Additions. withdrawals. deferrals. arrangement of agenda items.
Town Clerk Taylor requested to add item IX.H., a contract
amendment for Urban Design Studio regarding the Manual Revisions. There
were no objections and Mayor Koch so directed.
C
r\
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 2
VI.
A. Regular Meetings and Public Hearings
1. August 8, 1997 at 9:00 A.M.
2. September 12, 1997 at 4:00 P.M.
3. September 12, 1997 at 5:01 P.M. (Budget Hearing)
4. September 26, 1997 at 5:01 P.M. (Budget Adoption)
5. October 10, 1997 at 9:00 A.M.
6. November 14, 1997 at 9:00 A.M.
These announcements were made by Mayor Koch.
VII. PUBLIC HEARING.
A. Applications for Development Approval
Mayor Koch asked all who intended to speak to stand and take the Oath
whereupon the Town Clerk administered the Oath to Thomas McMurrain,
William Wietsma and Tom Murphy.
1. Continued from June 20. 1997 -An application submitted by
H. Frank Lahage of H. Frank Lahage & Associates, Inc., as
agent for Mr. & Mrs. Paul Malnove, the owners of the
property located at 1555 N. Ocean Blvd., Gulf Stream,
Florida, which is legally described in metes and bounds in
Section 10, Township 46 South, Range 43 East.
a. SPECIAL EXCEPTION -To exclude 296 square feet of roof
projections from the maximum floor area calculations.
b. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW -To permit the
addition of two breezeways, roofed and unenclosed, to
the dwelling under construction at the location stated
herein.
Town Clerk Taylor advised that the applicant has requested that this
item be deferred to the September 1997, meeting of the ARPB and that the
ARPB has recommended that the request be granted. Commissioner Orthwein
moved that this application be deferred to the October 1997, Public
Hearing that will be held by the Town Commission. The motion was
seconded by Commissioner Hopkins. Roll Call: Comm. Orthwein; AYE,
Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch;
AYE.
2. An application submitted by Thomas McMurrain of Ocean
Properties, Ltd., as agent for Thomas T. and Linda R.
Walsh, the owners of the property located at 3030 N.
Ocean Blvd., Gulf Stream, F1., which is legally described
as a portion of Lot 37 and all of Lot 38 in Gulf Stream
Properties subdivision.
Each member of the Commission stated they had not visited the site and
had no ex -parte communications to disclose.
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 3
Mr. Thomas McMurrain explained that the proposed structure is a two -
story dwelling that he considers to be a Gulf Stream - Bermuda style,
pointing out several elements on the design in keeping with this style.
He further explained that the applicant desires to keep the existing
two -story guest house /garage structure while demolishing the existing
Gprimary structure, but will need a variance to do so in that the
structure encroaches 9.7' into the minimum 22.5 foot north side setback
and 3.9' into the minimum 30' west side setback. Mr. McMurrain stated
that the building would be painted to match the new proposed dwelling.
Mr. McMurrain continued by explaining that the existing driveway access
off State Road AlA will remain in the present location in order that the
Australian pine trees will not be disturbed, but that the driveway will
be reconfigured inside the property.
Town Manager Harrington called attention to the proposed elevation of
the new structure, that being 2.5' higher than the existing. He stated
this is necessary in order to lift the first floor elevation above the
crest of AlA and Gulf Stream Road. He advised that swales have been
designed to deflect stormwater from flowing onto neighboring properties.
Mr. Harrington also pointed out that a supplemental drawing has been
furnished to show that a triple layer of vegetation would be planted
next to the wall of the guest house to soften the appearance of this
structure from Gulf Stream Road. In addition, Mr. Harrington advised
that the applicant has agreed that the driveway and parking area off
Gulf Stream Road will have a surface of pavers to match those of the
driveway off AlA. He further pointed out that the supplemental drawing
of a 12 foot wall is that of the courtyard wall. He stated that the
wall around the property is shown at 6' which is permitted but he is
recommending that the style be of a simple design similar to that of the
12' wall that is shown in the supplemental drawing.
The Town Clerk advised that no correspondence had been received
regarding this application.
a. NORTH OCEAN BOULEVARD VEGETATIVE DISTURBANCE PERMIT-
To change the configuration of the driveway and add
plant material within the first 50 feet of property
adjacent to AIA.
Commissioner Hopkins moved and Commissioner Lynch seconded that a North
Ocean Boulevard Vegetative Disturbance Permit be approved based on a
finding that the plans and documents submitted by the applicant meet all
applicable permit standards with the condition that the driveway be
composed of pavers. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE,
Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE.
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 4
b. LAND CLEARING PERMIT -To permit construction of a
single family dwelling, which includes the addition
of fill material.
Commissioner Hopkins moved the approval of a Land Clearing Permit based
Gon a finding that the plans and documents submitted by the applicant
' meet all applicable permitting standards with the condition that all
remaining or relocated vegetation shall be adequately protected during
construction. Commissioner Orthwein seconded the motion. Roll Call:
Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins;
AYE, and Mayor Koch; AYE.
c. VARIANCE -To maintain a non - conforming guest house
which encroaches 9.7' into the minimum 15 foot north
side setback and 3.9' into the minimum 30' west side
setback.
Commissioner Hopkins moved, and the motion was seconded by Commissioner
Orthwein, that the Variance be granted as requested based on a finding
that the plans and documents submitted by the applicant are consistent
with all applicable review criteria with the condition that the
landscaping on the west side of the guest house /garage follows the
revised landscape plan for that area that was presented at this hearing.
Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE,
Comm. Hopkins; AYE, and Mayor Koch; AYE.
d. LEVEL 3 ARCHITECTURAL /SITE PLAN REVIEW -To permit the
demolition of the existing primary structure and pool,
the retention of the existing non - conforming guest
house, and the construction of a two -story single
family dwelling consisting of 7,438 square feet at the
location described herein.
Commissioner Lynch moved and Commissioner Hopkins seconded that a Level
3 Architectural /Site Plan Review be approved for the demolition of the
existing residence, maintenance of the existing guest house and
construction of a new home and accessory structures based on a finding
that the plans and documents submitted by the applicant are consistent
with all applicable review criteria with the following conditions: 1)
J The elevation and slope of the driveway along the north side of the
property be designed so as to direct stormwater away from the property
to the north; 2) Landscape screening be provided as shown on the
supplemental drawing for the area along the west side of the guest
house /garage to achieve an appropriate appearance from Gulf Stream Road
compatible with other properties along the same stretch of road; 3) The
privacy wall be constructed as shown on the supplemental drawing and
consistent with the preferred wall design standards listed in the Design
Manual; 4) The design of the perimeter wall be kept simple, following
that used for the privacy wall, and that it be 6' maximum in height; and
5) The rear parking lot and driveway be constructed of pavers to match
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 5
the front driveway. Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE,
Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE.
3. An application submitted by William Wietsma, as agent for
Leslie and Ann Heilakka, owners of the property located
at 3 Driftwood Landing, Gulf Stream, F1., which is legally
described as Lot 7, Driftwood Landing subdivision.
All Commissioners advised that they had not visited the property and
that they had no ex -parte communications to disclose.
William Wietsma began his presentation by displaying an amended site
plan showing the proposed structure being moved 5' to the west in order
to provide a wider setback on the east side and preserve the landscaping
which is adjacent to the property of Mr. Murphy. Mr. Wietsma advised
that this was a condition of the recommendation made by the ARPB. He
then pointed out that the home is of a one - story, Gulf Stream Bermuda
design and that the driveway surface would be pea gravel.
Commissioner Hopkins asked Mr. Harrington for an explanation regarding
the "discouraged" heights of the roof and chimney. Mr. Harrington
explained that the roof extends to 24' in height and the chimney to 281,
placing them in the "discouraged" classification, with these being the
only discouraged elements on the structure. He further explained that
he believed this to be justified in that the applicant believes that a
6/12 roof slope is necessary to maintain the integrity of the Gulf
Stream - Bermuda design, and the slope to be consistent with other homes
in the immediate area. He noted that the peak is only 36' long and is
located in the middle of the property. Mr. Harrington stated that staff
concurs with the applicant's justification in that the front and rear
elevations are 118 feet wide and the higher roof helps to maintain an
appropriate vertical /horizontal proportion. He pointed out that the lot
is almost square as opposed to a rectangular shape that is customary in
Gulf Stream, resulting in a wider design.
Mr. Tom Murphy, the neighbor to the east, advised that he was pleased
with having the structure moved 5' to the west and was glad to know that
the owners are anxious to preserve as much vegetation as possible. He
praised the owners and Mr. Wietsma for their cooperation in addressing
his concerns.
a. LAND CLEARING PERMIT -To permit construction of a
single family dwelling, which includes the addition
of fill material.
Commissioner Orthwein moved and Commissioner Cross seconded the approval
of a Land Clearing Permit based on a finding that the plans and
documents submitted by the applicant meet all applicable permitting
criteria with the condition that all plant material to be saved or'
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 6
relocated be adequately protected during construction. Roll Call:
Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins;
AYE, and Mayor Koch; AYE.
b. LEVEL 3 architectural site plan review -To permit
O construction of a one - story, single family dwelling
consisting of 5,899 square feet and a pool and spa at
the location described herein.
Commissioner Orthwein moved the approval of a Level 3 Architectural /Site
Plan Review for construction of a new home (including the incorporation
of discouraged roof and chimney heights) and accessory structures based
on a finding that the plans as amended and documents submitted by the
applicant are consistent with all applicable review criteria with the
condition that the driveway surface material be pea gravel. The
motion was seconded by Commissioner Lynch: Roll Call: Comm. Orthwein;
AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor
Koch; AYE.
VIII. Reports,
A. Town Manager
Town Manager Harrington had no report but took the opportunity to thank
the Commissioners, past and present, for the support they have given him
over the past 6 years, and for giving a 28 year old, bearded, single man
an opportunity to serve as Town Manager. He stated this has been the
best job he ever had, and the most fun. Mr. Harrington said he is sorry
to leave but decided that if he is to move on with his career, this is
the time to do it. He added that he believed the Commission made an
outstanding choice for his replacement as Town Manager.
B. Town Attorney
There was no report from the Town Attorney.
C. Architectural Review & Planning Board
1. Meeting Dates
a. Regular Meeting /Public Hearing, 9 -24 -97 at 8:30 A.M.
b. Regular Meeting /Public Hearing, 10 -22 -97 at 8:30 A.M.
c. Regular Meeting /Public Hearing, 11 -26 -97 at 8:30 A.M.
^� These dates were announced by Mayor Koch.
D. Finance Director
1. Financial Report for June, 1997
Mr. Thrasher reported the cash balance at the end of June 1997, was
$24,005, and that the total amount of revenues received in May was
$112,415 with $85,326 being from water consumption fees. He further
reported that invested funds now total $701,444 with $583,688 being in
the General Fund. Mr. Thrasher reported an unfavorable net revenue
variance for the month of June 1997, in the amount of $21,470. He
pointed out that this is due to delinquent property taxes. However, he
reported that the year to date net revenue variance is favorable at
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 7
$38,652. Mr. Thrasher further reported that the Delray Beach water
meter has now been replaced but as of this time, no negotiations have
been held with regard to the revenues due Delray during the time of the
malfunctions. There is an unfavorable net revenue figure of $11,947 for
the month of June due to there being no collections for water
consumption, but there is as favorable net revenue year to date figure
of $108,218, he said. Mr. Thrasher closed by noting that he has
included balance sheets for all funds with his report as this is the end
of a quarter.
Commissioner Hopkins moved and Commissioner Orthwein seconded that the
report be accepted as presented and all voted AYE at roll call.
E. Police Chief
1. Activity for June 1997
Chief Schultz presented the Department's activity report for June 1997
and then reported that the Town staff held a meeting on hurricane
preparation on June 24, 1997, Sgt. Allen and Mr. Thrasher attended an
emergency management meeting on damage assessments at the Palm Beach
County EOC office on June 25, 1997, and that he had attended the police
basic training academy graduation at Palm Beach Community College.
F. Construction in Progress in June 1997
There was no report for June available and it will be included on the
next agenda.
IX. Items for Commission Action,
A. Election of a Vice Mayor
Commissioner Lynch nominated Commissioner Orthwein for the office of
Vice Mayor. Inasmuch as there were no other nominations, Commissioner
Lynch moved to close the nominations and cast one unanimous vote for
Commissioner Orthwein. Commissioner Hopkins seconded the motion. Roll
Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm.
Hopkins; AYE, and Mayor Koch; AYE.
B. Resignation from the Architectural Review & Planning Board
A letter from Bettina Smith resigning from the Architectural Review and
Planning Board was read in it's entirety. Commissioner Orthwein moved
that Mrs. Smiths' resignation be accepted with deep regret. The motion
was seconded by Commissioner Lynch. Roll Call: Comm. Orthwein; AYE,
Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch;
AYE.
C. Appointments
1. One Alternate Member for ARPB
Commissioner Orthwein moved and Commissioner Hopkins seconded that the
appointment be tabled until the next meeting. Roll Call: Comm.
Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE
and Mayor Koch; AYE. Prior to the motion to table, the members of the
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 8
Commission agreed that those residents who applied for a similar
appointment a few months previously will be considered along with others
when making this appointment for an Alternate Member.
2. One Member for Gulf Stream Historic Highway Committee
A letter of interest in this appointment from Randy Ely was read in its
(J entirety. Commissioner Lynch moved to table this matter and the motion
was seconded by Commissioner Cross. Roll Call: Comm. Orthwein; AYE,
Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch;
AYE.
D. Ordinances For Second Reading and Adoption
1. No. 97 -2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING
CHAPTER 66 OF THE CODE OF ORDINANCES RELATING TO ZONING,
BY AMENDING THE GULF STREAM DESIGN MANUAL IN THE MANNER
AND FORM ATTACHED HERETO; PROVIDING FOR SEVERABILITY;
PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVID-
ING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE.
The Town Clerk read Ordinance No. 97 -2 by title. Town Manager
Harrington reminded that the matter of regulating mail boxes has been
addressed in the Revision of the Manual but it has since been agreed to
include the color black as "preferred ". The Town Clerk advised that the
mail carrier had asked to see a copy of the regulations as he was being
questioned by Gulf Stream residents as to the contents. She further
advised that the carrier had suggested that perhaps unpainted boxes
should also be "preferred" since that is the way many of them are
manufactured. The Commissioners felt this to be a valid consideration
and Commissioner Lynch moved to include the color black and unpainted
metal mail boxes as "preferred ". The motion was seconded by
Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Cross;
AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE. Town
Manager Harrington advised that there seems to be some confusion
regarding color and he pointed out that mail boxes may be painted any
color while the Manual prefers white, black or unpainted metal, no color
is held as being "discouraged ". Only non - standard shapes of boxes are
discouraged. He pointed out that boxes with anything attached i.e.
tails, wings, etc., would be prohibited.
Commissioner Lynch then moved the adoption of Ordinance No. 97 -2 as
amended and Commissioner Hopkins seconded the motion. Roll Call: Comm.
Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE,
and Mayor Koch; AYE.
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 9
2. No. 97 -3; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, GRANTING TO
FLORIDA PUBLIC UTILITIES COMPANY, ITS SUCCESSORS AND
ASSIGNS, A GAS FRANCHISE AND PERMISSION TO CONDUCT A GAS
BUSINESS IN THE TOWN OF GULF STREAM, FLORIDA.
C� Town Clerk Taylor read Ordinance No. 97 -3 by title after which
Commissioner Cross moved for the adoption of Ordinance No. 97 -3 and
Commissioner Lynch seconded the motion. Roll Call: Comm. Orthwein;
AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor
Koch; AYE.
E. Maintenance Agreement with Chris Wheeler to provide for a
uniform scheme of maintenance of a portion of South Hidden
Harbour Drive.
Town Manager Harrington advised that Mr. Wheeler is constructing a new
dwelling on South Hidden Harbour Drive and wishes to install paver
blocks on the surface of the street in the area of his residence. He
further advised that the proposed agreement is identical to the one that
was approved for the property at the north end of Wrightway. Mr.
Harrington added that the Hidden Harbour Association has no objection to
this.
Commissioner Lynch moved that the maintenance agreement be approved and
that Mayor Koch be authorized to execute same. The motion was seconded
by Commissioner Cross. Roll Call: Comm. Orthwein; AYE, Comm. Cross;
AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE.
Mayor Koch declared a 10 minute recess at this point.
F. BUDGET PRESENTATION (1997 -1998)
William Thrasher, Finance Director, began by reminding that the
Commission had directed at the budget hearings last year that efforts be
made over the next few years to increase the Unreserved Fund Balance,
making funds available in the event of an emergency such as a hurricane.
He advised that this year it is possible to move in this direction
without costing the taxpayers more in municipal taxes than they paid
last year. He advised that the General Obligation Bond was paid in full
in this current year with a millage rate of .5194 per $1,000 of
appraised value. Inasmuch as there will be no need to establish millage
in 1997 -1998 to cover the G/O Bond, the amount of millage, .5194, that
was established last year for that has been added to the millage rate
for the Operating Fund, using a combined rolled -back calculation method,
to derive a single Ad Valorem property tax rate of 4.0856 mills per
$1,000 of appraised value. In so doing, the tax rate for the Operating
Fund will show a 14% increase over the rolled -back rate of 3.5878 mills
but it will not result in taxpayers paying more than they did last year.
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 10
The additional revenue that has been used for the G/O Bonds in past
years will then be used to increase the unreserved fund balance, he
said.
Mr. Thrasher went on to explain that there is currently an Unreserved
Fund Balance in the amount of $124,000, and assuming that the proposed
millage rate is approved for 1998, a "rolled- back" rate could be used
for several years into the future. Additionally, by the year 2002 the
Unreserved Fund Balance could be between $387,000 and $635,000,
depending on how much of the contingency is spent in the previous year's
budget.
The Finance Director advised that the proposed budget provides for a
full time receptionist (30 hours with benefits) rather than for a part
time position; a 3t increase in both the base wages and the merit bonus;
the purchase of 2 new police patrol cars and a night scope; computer
software and equipment; land clearing; codification of ordinances; and
street repairs and construction. He further advised that the proposed
budget provides for the same expenditure for Solid Waste due to the
contractor, B.F.I., offering not to increase their fee this year as part
of a proposal to renew their contract for an additional 5 years.
Concluding his presentation, Mr. Thrasher called attention to the
proposed budget for the Water Fund in the amount of $500,750, $29,040 of
which covers the Debt Service.
1. Budget Consideration
Commissioner Hopkins asked Mr. Thrasher if he felt bids should be sought
when an expenditure exceeded a certain limit, perhaps $10,000. Mr.
Thrasher replied that he agreed with this.
Mayor Koch noted that there are unexpended funds for police training in
the current budget and asked for an explanation since the same amount
appears in the proposed budget. Chief Schultz advised that this is
intended to cover the cost of his attending various state conferences at
which classes are offered to achieve the State mandated re- training. He
further advised that this also is used to defray the cost of the
mandatory re- training of all of the officers. The Chief advised that he
had been unable to attend some of the training offered this year as the
Department had been short of manpower and it had been necessary for him
to fill in some of the shifts.
Commissioner Hopkins asked for an explanation regarding the merit bonus
plan and how it is determined. Mr. Harrington explained the plan and
suggested that Commissioner Hopkins meet with him after the meeting to
review the spread sheets that detail the plan. Commissioner Hopkins
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 11
then requested that a recap be provided covering the expenditures in
1996 -1997 for Professional and Legal Services. Mr. Thrasher said that
he would prepare and distribute this prior to future budget hearings.
2. Proposed Millage Rate for 1997 -1998
C/ Commissioner Orthwein moved and Commissioner Lynch seconded to establish
a proposed millage rate of 4.0856 per $1,000 of appraised value for
Fiscal Year 1997 -1998. Roll Call: Comm. Orthwein; AYE, Comm. Cross;
AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch; AYE.
3. Certification of Rolled Back Rate
Commissioner Orthwein moved that the Rolled Back Rate be certified at
3.5878 mills and Commissioner Lynch seconded the motion. Roll Call:
Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins;
AYE, and Mayor Koch; AYE.
4. Date of 1st Public Hearing toward budget adoption
Commissioner Hopkins moved that the Public Hearing for adoption of a
Tentative Budget for 1997 -1998 be held at 5:01 P.M. on September 12,
1997 in the Town Hall. The motion was seconded by Commissioner Lynch.
Roll Call: Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE,
Comm. Hopkins; AYE, and Mayor Koch; AYE.
5. Date of 2nd Public Hearing for budget adoption
It was moved by Commissioner Hopkins and seconded by Commissioner Lynch
that the Public Hearing for Budget adoption be held on September 26,
1997 at 5:01 P.M. in the Town Hall. Roll Call: Comm. Orthwein; AYE,
Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins; AYE, and Mayor Koch;
AYE.
G. Items by Mayor and Commissioners
There were no items from the Mayor and Commissioners.
H. Contract amendment for Urban Design Studio RE: Design Manual
Town Manager Harrington advised that it had been necessary during the
review process to revise the Design Manual to have Urban Design Studio
perform work beyond that covered by the contract, most of which was
graphic. He stated that he had negotiated a price for this additional
work in the amount of $3,756 which is being presented in the form of an
amendment to the original contract. Mr. Harrington further advised that
there would be an additional cost for publishing the Revised Manual and
scanning same that will not exceed $850.00. He requested authorization
for these expenditures.
Commissioner Lynch moved that the amendment to the contract with Urban
Design Studio in the amount of $3,756 be approved and the Mayor be
authorized to execute same, and that an expense for scanning and
publishing the Revised Design Manual be authorized in an amount not to
exceed $850.00. Commissioner Cross seconded the motion. Roll Call:
Regular Meeting & Public Hearing
Town Commission -July 18, 1997
page 12
Comm. Orthwein; AYE, Comm. Cross; AYE, Comm. Lynch; AYE, Comm. Hopkins;
AYE, and Mayor Koch; AYE.
X. Correspondence,
A. Resolution No. 33 -97 requesting that the State Insurance
Commissioner review and amend policies and procedures for
insurance coverage, including rates, for all types of
insurance for Florida residents -City of Lake Worth
This resolution was made a part of the official record.
XI. Public.
There was no comment from the public.
XII. Adjournment.
Mayor Koch adjourned the meeting at 11:15 A.M.
Rita L. Taylor, T wn Clerk