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HomeMy Public PortalAbout09/12/1997September 5, 1997 MAYOR: William F. Koch, Jr. VICE MAYOR; Joan K. Orthwein COMMISSIONER: James E. Cross Robert W. Hopkins II William A. Lynch REGULAR MEETING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 12, 1997, AT 4:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes of the Regular Meeting of August 8, 1997. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. September 26, 1997 at 5:01 P.M. (Final Budget Adoption) 2. October Meeting Date to be discussed 3. November 14, 1997 at 9:00 A.M. 4. December 12, 1997 at 9:00 A.M. VII. Reports. A. Town Manager 1. Designation of voting delegates a. Palm Beach County Municipal League b. Issues Forum 2. AlA Landscape Update B. Town Attorney C. Architectural Review & Planning Board 1. Meeting Dates a. September 24, 1997 at 8:30 A.M. b. October 22, 1997 at 8:30 A.M. D. Finance Director 1. Financial Report for August 1997 E. Police Chief 1. Activity for August 1997 F. Construction in Progress 1. July 1997 2. August 1997 VIII. Items for Commission Action. A. Tabled Items 1. Appointments a. One Alternate Member for ARPB B. Items by Commissioners AGENDA CONTINUED IX. Correspondence. A. Resolution #269 urging the Insurance Commissioner to amend policies and procedures for insurance coverage and rates, and to repeal that part of Section 627.062, F.S.S. that provides for a Board of Arbitrators to hear insurance rate appeals. - /`-� Town of South Palm Beach X. Public. XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 12, 1997, AT 4:00 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, 1311811.414110 I. Call to Order. Mayor Koch called the meeting to order at 4 P.M. II. Pledge of Allegiance. Mayor Koch led the Pledge of Allegiance. III. Roll Call. Present and William F. Koch, Jr. Mayor Participating: Joan K. Orthwein Vice Mayor William Lynch Commissioner Absent with James E. Cross Commissioner Notice: Robert W. Hopkins II Commissioner Also Present and Kristin K. Garrison Town Manager Participating: Rita L. Taylor Town Clerk William Thrasher Finance Director Robert Schultz Police Chief IV. Minutes of the Regular Meeting of Aucrust 8. 1997. Commissioner Orthwein moved that the minutes be approved as circulated and Commissioner Lynch seconded the motion. All voted AYE at roll call. V. Additions. withdrawals. deferrals. arrangement of agenda items. There were no changes in the order of the agenda. VI. Announcements, A. Regular Meetings and Public Hearings 1. September 26, 1997 at 5:01 P.M. (Final Budget Adoption) 2. October Meeting Date to be discussed 3. November 14, 1997 at 9:00 A.M. 4. December 12, 1997 at 9:00 A.M. Mayor Koch announced the September, November and December meetings as listed herein. With regard to the October meeting, he pointed out that Commissioner Lynch will not be available until later in October and it is uncertain at this time if Commissioner Cross and Commissioner Hopkins will be recovered to the extent that they would be able to attend the meeting. In view of these circumstances, it was unanimously agreed to hold the October meeting on October 24, 1997 at 9:00 A.M. when Commissioner Lynch will be available. Regular Meeting -Town Commission September 12, 1997 page 2 VII. Reports. A. Town Manager 1. Designation of voting delegates a. Palm Beach County Municipal League b. Issues Forum Town Manager Garrison advised that due to recent changes in the C composition of the Commission and a change in the Town Manager's position, it now becomes necessary to review the voting delegate designations in various organizations, two of which are the Palm Beach County Municipal League and the Issues Forum. Commissioner Lynch moved and Commissioner Orthwein seconded that all of the organizations in which the Town is represented be officially notified of the names of the current voting representatives, those being the persons having the same titles as the previous representatives. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE and Mayor Koch; AYE. 2. AlA Landscape Update Town Manager Garrison reported that on September 3, 1997 she met with Mayor Koch, Connie Fisher, the landscape architect, and Gary Keife, LAP Coordinator with the Florida Department of Transportation, with regard to the landscaping project along AlA. Mrs. Garrison advised that the grant funds for the project have been released and the architect is in the process of identifying constraints and utility locations. At the completion of this discovery phase, the architect will be in a position to meet with the Gulf Stream Historic Highway Committee to discuss some preliminary design ideas, she said. The Town Manager also advised that space has been cleared for the first phase of the "tree nursery" on the back of the Town Hall property and the irrigation installation will be underway very soon. Mrs. Garrison called attention to a letter from County Commissioner McCarty pointing out that the Department of Transportation is mandated by law to construct bike lanes if and when AlA is reconstructed, and /or resurfaced, but there are some considerations which may constrain the installation of bike lanes along AlA that are being studied. The letter requested the Town's position on whether or not to support the bike lanes and asked if the Town would be willing to assume the cost of repairs to AlA if the DOT will leave AIA as it is in the event the Town opts not to support the inclusion of bike lanes. Mrs. Garrison advised that the Town of Ocean Ridge and the Town of Briny Breezes have gone on record as not being in favor of bike lanes if it would be necessary to widen the pavement along AlA, citing previous resolutions that were adopted opposing the widening of AlA. The Town Manager noted that the Special Act of the Legislature that designated AIA in Gulf Stream as a Historic Scenic Highway provides that AlA is to remain as it is. Regular Meeting -Town Commission September 12, 1997 page 3 Commissioner Lynch moved and Commissioner Orthwein seconded that a letter be sent to Commissioner McCarty advising that the Commission does not take a specific position regarding the installation of bike lanes but does reaffirm its general concern about any physical alterations to AlA that would impact its historic and scenic highway appearance, particularly pavement widening; and that the Town does not have the equipment nor personnel to maintain the pavement to DOT standards but plans to make arrangement for maintenance of the landscaping to be installed along AlA. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. B. Town Attorney There was no report from the Town Attorney. C. Architectural Review & Planning Board 1. Meeting Dates a. September 24, 1997 at 8:30 A.M. b. October 22, 1997 at 8:30 A.M. These dates were announced by Mayor Koch. D. Finance Director 1. Financial Report for August 1997 Mr. Thrasher, Finance Director, reported the cash balance at the end of August 1997 was $26,762, and that the total amount of revenues received in August was $91,307 with $58,523 being from water consumption fees. He further reported that invested funds now total $626,452, with $508,696 being in the General Fund and $96,747 being in the Water Fund, along with $21,009 that is reserved for dredging. Mr. Thrasher next reported a favorable net revenue variance for the month of August 1997 in the amount of $20,037 and a favorable net revenue variance of $39,548 for year to date activity. Mr. Thrasher further reported a favorable net revenue variance of $104,748 for the Water Fund. Commissioner Lynch moved and Commissioner Orthwein seconded that the Financial Report for August 1997 be approved as presented. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. E. Police Chief 1. Activity for August 1997 Chief Schultz presented the Department's activity report for August 1997 1 and then reported he had been away for a 2 week vacation during August. •� He further reported that the Gulf Stream School opened on September 4, 1997 and directed patrols related to the school had resumed. F. Construction in Progress 1. July 1997 The report revealed there to be $9,175,618 worth of construction in progress in the month of July. 2. August 1997 $10,588,249 worth of construction was in progress in the month of August. Regular Meeting -Town Commission September 12, 1997 page 4 The Commission advised that it is unnecessary to prepare a construction in progress report each month and directed that a quarterly report be submitted instead. VIII. Items for Commission Action, A. Tabled Items 1. Appointments r� a. One Alternate Member for ARPB v` Mayor Koch reviewed the names of those expressing interest in this position as follows: Peter G. Ballas II, M.D., Caron Dockerty, Charles James Frankel III, Stormet C. Norem, and Muriel Anderson. Commissioner Lynch moved that, inasmuch as there is no representative on this Board from Place Au Soleil since he had left the Board to accept a seat on the Commission, Muriel Anderson be appointed as an Alternate Member on the ARPB. Commissioner Orthwein seconded the motion, remarking that she felt Place Au Soleil should be directly represented. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. B. Items by Commissioners Commissioner Lynch reported that a property owner in Place Au Soleil had a very small realtor sign in front of his property and was advised by the Town that it did not conform to the sign code and a larger sign was ordered. He questioned why the smaller sign was not acceptable. Chief Schultz explained that the violation was not in the size but that it did not conform due to the fact it was hung from a small arm. The Code requires that the sign be placed in a metal frame and placed in the ground with the top of the sign not to exceed 4' above grade. IX. A. Resolution #269 urging the Insurance Commissioner to amend policies and procedures for insurance coverage and rates, and to repeal that part of Section 627.062, F.S.S. that provides for a Board of Arbitrators to hear insurance rate appeals. - Town of South Palm Beach The resolution was made a part of the official record. '1 X. Public. There was no comment from the public. Mayor Koch noted that the Budget Hearing would not commence until 5:01 P.M. and asked if there were any matters that needed discussion or action prior to that meeting. Town Manager Garrison stated that she had been searching for additional sources of revenue that might be included in the proposed budget and that the one possible source for additional revenue would be through an increase in the Development Application Fees. She advised that the time Regular Meeting -Town Commission September 12, 1997 page 5 staff spends on these applications more than justifies an increase if that is the desire of the Commission. She called attention to the results of a survey that was taken which revealed only one Town in the area that has higher fees than Gulf Stream. Commissioner Lynch favored an increase in fees and Mayor Koch believed there was opportunity for some increase, but not too large. C1 Commissioner Orthwein advised that she would like to give more thought to the matter. The Commissioners directed the Town Manager to prepare a report and a recommendation in regard to the fees, along with a Resolution to cover a change in fees with the amount for Development Applications left blank. The Town Manager then asked Finance Director Thrasher to report on a proposed change of insurance carriers. Mr. Thrasher advised that he had searched the market for insurance coverage of all types that might be available at a cost lower than the Town currently pays. He further advised that he has found that the Florida Cities Program, underwritten by Coregis Insurance Co., can provide comparable liability and worker's compensation coverage to what the Town now carries at a savings of at least $10,000 per year, and probably more. He stated that several municipalities in Palm Beach County have this coverage and that he has spoken to Juno Beach and Jupiter and found they are satisfied with the insurance. Mr. Thrasher called attention to material that had been placed on the desk which had been furnished by Richard Ackerman of Risk Management Associates, Inc., the agency. Mr. Thrasher closed by advising that the current carrier, Florida Municipal Insurance Trust, has indicated that they want to send a revised quote for our existing coverage but it has not yet arrived. The Commission directed that further, more detailed, inquires be made, with a report of those to be included on the agenda of the meeting on September 26, 1997. XI. AAdjournment. Mayor Koch adjourned the meeting at 4:50 P.M. on a motion to do so made by Commissioner Lynch that was seconded by Commissioner Orthwein with all voting in the affirmative. b, /� Rita L. TayloV Town Clerk September 5, 1997 MAYOR: William F. Koch, Jr. VICE MAYOR: Joan K. Orthwein COMMISSIONER: James E. Cross Robert W. Hopkins II William A. Lynch PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 12, 1997, AT 5:01 P.M., IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 1997 -1998. A. Discussion from Commission and Public IV. Adoption of the General Fund Tentative Mileage Rate for Fiscal Year 1997 -1998. V. Adoption of the Tentative Budget for Fiscal Year 1997 -1998. A. General Fund B. Enterprise Fund (Water) VI. Public Hearing Date for Final Adoption of Millage Rate & Budget. VII. Ordinances for first reading. A. No. 97 -4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1997 AND ENDING ON SEPTEMBER 30, 1998. B. No. 97 -5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 1997 AND ENDING ON SEPTEMBER 30, 1998. C. No. 97 -6; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1997 AND ENDING ON SEPTEMBER 30, 1998. VIII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE PUBLIC GULF STREAM ON FRIDAY, COMMISSION CHAMBERS OF FLORIDA. I. Call to Order. r^\ P.M. HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF SEPTEMBER 12, 1997, AT 5:01 P.M., IN THE THE TOWN HALL, 100 SEA ROAD, GULF STREAM, Mayor Koch called the meeting to order at 5:01 II. Roll Call. Present and Participating Absent with Notice: William F. Koch, Joan K. Orthwein William A. Lynch Jr. Mayor Vice Mayor Commissioner James E. Cross Robert W. Hopkins II Also Present and Kristin K. Garrison Participating: Rita L. Taylor William Thrasher Robert Schultz III. Commissioner Commissioner Town Manager Town Clerk Finance Director Police Chief Fiscal Year 1997 -1998, Town Manager Garrison reported that she had gone through the proposed budget in the amount of $1,433,110, line by line, to determine if it might be possible to eliminate some expense and \or increase some revenue. She advised that this a very lean budget and she found that some of the proposed expenditures are less than what has already been spent this year. She recommended that the expenditures as proposed not be further reduced. During discussion, it was pointed out that this proposed budget increases the Unreserved Fund Balance, making funds available in the event of an emergency such as a hurricane. Mr. Thrasher advised that no increase in water rates is planned in the proposed Enterprise Fund Budget of $500,750, but further advised that an increase of 816 to 10% could be expected next year, as the City of Delray Beach has been increasing rates by 2% per year for the past several years and Gulf Stream has not had an increase during that time. A. Discussion from Commission and Public Mayor Koch asked if the carry -over from this year's budget will be greater than had been expected. Mr. Thrasher replied that it will be between $50,000 and $60,000, and $50,000 has been programmed into this proposed budget. Town Commission - Public Hearing September 12, 1997 Page 2 Mayor Koch announced that the proposed millage rate is $4.0856 per $1,000 of assessed value which is technically an increase of 13.87% over last year but actually will amount to the same amount of tax dollars that were collected last year. He explained that the General Obligation Bond has been satisfied and that the money that the Town has been collecting for this purpose is being added to the General Fund Budget to increase the Unreserved Fund Balance. Mr. Thrasher advised that no additional increases are expected in the General Fund Millage Rate within the next 3 to 5 years. There was no comment from the public. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal Year 1997 -1998, Commissioner Orthwein moved and Commissioner Lynch seconded that a Tentative Millage Rate for the General Fund for fiscal year 1997 -1998 be adopted at 4.0856 mills per $1,000 of assessed value. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. V. Adoption of the Tentative Budget for Fiscal Year 1997 -1998. A. General Fund Commissioner Orthwein moved that the Tentative Budget for the General Fund for the fiscal year 1997 -1998 be adopted in the amount of $1,433,110.00. Commissioner Lynch seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. B. Enterprise Fund (Water) Commissioner Lynch moved for the adoption of the Tentative Budget for the Enterprise Fund (water) in the amount of $500,750.00. The motion was seconded by Commissioner Orthwein. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. Town Commission - Public Hearing September 12, 1997 Page 3 VI. Public Hearing Date for Final Adoption of Millage Rate & Budget. Mayor Koch announced that a Public Hearing would be held on Friday, September 26, 1997, at 5:01 P.M., in the Town Hall, 100 Sea Road in Gulf Stream for the purpose of adopting a final millage rate for the General Fund and final budgets for the General Fund and the Enterprise Fund (water). VII. Ordinances for first reading. A. No. 97 -4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND FINAL MILLAGE RATE FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1997 AND ENDING ON SEPTEMBER 30, 1998. The Town Clerk read Ordinance No. 97 -4 in it's entirety after which Commissioner Lynch moved and Commissioner Orthwein seconded that the Ordinance be passed on first reading. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. B. No. 97 -5; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 1997 AND ENDING ON SEPTEMBER 30, 1998. Ordinance No. 97 -5 was read in it's entirety by the Town Clerk and Commissioner Orthwein moved that it be adopted on first reading, with Commissioner Lynch seconding the motion. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. C. No. 97 -6; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND BUDGET FOR THE TOWN OF GULF STREAM FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 1997 AND ENDING ON SEPTEMBER 30, 1998. Commissioner Orthwein moved for the adoption of Ordinance No. 97 -6 on first reading after it had been read in full by the Town Clerk. Commissioner Lynch seconded the motion. Roll Call: Comm. Orthwein; AYE, Comm. Lynch; AYE, and Mayor Koch; AYE. VIII. Adjournment. Mayor Koch adjourned the meeting at 5:20 P.M. on a motion to do so made by Commissioner Orthwein and seconded by Commissioner Lynch with all voting in the affirmative. Rita L. Taylor, T1 Clerk