The URL can be used to link to this page

Home My Public Portal About20191113 - Agenda Packet - Board of Directors (BOD) - 19-28 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, November 13, 2019 Special Meeting starts at 5:00 PM* Regular Meeting starts at 7:00 PM* A G E N D A TELECONFERENCE NOTICE Pursuant to Government Code Section 54953, Subdivision (b), the Special and Regular meeting will include teleconference participation by Director Siemens from 69 Ellenwood Ave., Los Gatos, CA 95030. This Notice and Agenda will be posted at the teleconference location. Accessibility to and public comment from this address shall be provided as required by Government Code Section 54954(b)(3). 5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – STUDY SESSION ROLL CALL 1. Historic Preservation Training (R-19-142) Staff Contact: Jane Mark, AICP, Planning Manager General Manager’s Recommendation: Receive training on historic resources definitions, rules, regulations, and requirements affecting historic structures. No Board action required. ADJOURNMENT 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS The Board President will invite public comment on items not on the agenda. Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section. ADOPTION OF AGENDA Meeting 19-28 Rev. 1/3/19 SPECIAL ORDERS OF THE DAY • Introduction of staff o John Holback, Open Space Technician o Bernard Fahey, Open Space Technician CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 1. Approve October 23, 2019 Minutes 2. Claims Report 3. Proposed purchase of the Chet Gallaway Property as an addition to El Corte de Madera Creek Open Space Preserve in unincorporated San Mateo County (Assessor’s Parcel Number 081-100-050). (R-19-143) Staff Contact: Michael Williams, Real Property Manager General Manager’s Recommendations: 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act, as set out in this report. 2. Adopt a resolution authorizing the purchase of the Chet Gallaway property and amending the Fiscal Year 2019-20 budget accordingly. 3. Adopt the Preliminary Use and Management Plan, as set out in the staff report. 4. Withhold dedication of the Property as public open space. 4. Change order approval and approval of an Addendum to the Project Initial Study/Mitigated Negative Declaration for the Ravenswood Bay Trail Connection Project located at Ravenswood Open Space Preserve for additional trail paving work (R-19-144) Staff Contact: Scott Reeves, Engineering & Construction Acting Department Manager General Manager’s Recommendations: 1. Adopt a Resolution approving an Addendum to the 2016 Initial Study and Mitigated Negative Declaration in accordance with the California Environmental Quality Act. 2. Authorize a contract change order in the amount of $301,318 with Granite Rock Company of Watsonville, California to pave additional segments of the Bay Trail as part of the Ravenswood Bay Trail Connection Project. 3. Authorize an approximate 10% construction contingency of $30,000 to cover unforeseen conditions related to the paving effort, for a not-to-exceed total contract amount of $4,382,474. 5. Contract Award to Grassroots Ecology to Protect and Restore Natural Resources through Service-Learning (R-19-145) Staff Contact: Tom Reyes, IPM Coordinator, Natural Resources General Manager’s Recommendation: Authorize the General Manager to enter into a four-year agreement with Grassroots Ecology of Palo Alto, California to provide service-learning events for an amount not to exceed $295,417, a portion of which is reimbursable through an existing grant. Rev. 1/3/19 6. Resolution to accept grant funding from the California Natural Resources Agency for the proposed future purchase of the Gordon Ridge property. (R-19-135) Staff Contact: Melanie Askay, Grants Program Manager and Michael Williams, Real Property Manager General Manager’s Recommendation: Adopt a resolution by roll call vote authorizing the General Manager to execute a funding agreement with the California Natural Resources Agency for the proposed future purchase of the Gordon Ridge property as an addition to Tunitas Creek Open Space Preserve. BOARD BUSINESS The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. 7. Budget Amendments for Quarter 1 to the Fiscal Year ending June 30, 2020 (R-19-146) Staff Contact: Carmen Narayanan, Budget & Analysis Manager General Manager’s Recommendation: Adopt a resolution approving the proposed Quarter 1 budget amendments (revenues and expenses) to the adopted budget for Fiscal Year ending June 30, 2020. 8. Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee Controller (R-19-147) Staff Contact: Candice Basnight, Human Resources Manager Board Appointee Evaluation Committee’s Recommendations: As a result of the Board’s evaluation of the performance of the District’s Board Appointees for Fiscal Year 2018-19, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the Controller for Fiscal Year 2019-20: Adjust the Controller’s base salary upward to $46,877, plus a one-time merit pay bonus of $2,344. The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments set out in Recommendations and authorizing the Board President to execute a revised Board Appointee Employment Agreement. 9. Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee General Counsel (R-19-156) Staff Contact: Candice Basnight, Human Resources Manager Board Appointee Evaluation Committee’s Recommendations: As a result of the Board’s evaluation of the performance of the District’s Board Appointees for Fiscal Year 2018-19, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the General Counsel for Fiscal Year 2019-20: Adjust the General Counsel’s base salary upward to $225,500, plus a one-time merit pay bonus of $11,275. The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments set out in Recommendations and authorizing the Board President to execute a revised Board Appointee Employment Agreement. 10. Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee General Manager (R-19-157) Staff Contact: Candice Basnight, Human Resources Manager Rev. 1/3/19 Board Appointee Evaluation Committee’s Recommendations: As a result of the Board’s evaluation of the performance of the District’s Board Appointees for Fiscal Year 2018-19, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the General Manager for Fiscal Year 2019-20: Adjust the General Manager’s base salary upward to $247,500, plus a one-time merit pay bonus of $12,375. The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments set out in Recommendations and authorizing the Board President to execute a revised Board Appointee Employment Agreement. INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. A. Committee Reports B. Staff Reports C. Director Reports ADJOURNMENT TO CLOSED SESSION MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION ROLL CALL 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section 54957(b)(1) Title of Employee: General Counsel General Manager ADJOURNMENT *Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and available for review on November 7, 2019, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda and any additional written materials are also available on the District’s web site at http://www.openspace.org. Rev. 1/3/19 Jennifer Woodworth, MMC District Clerk Rev. 1/3/18 R-19-28 Meeting 19-142 November 13, 2019 SPECIAL MEETING AGENDA ITEM 1 AGENDA ITEM Historic Preservation Training GENERAL MANAGER’S RECOMMENDATION Receive training on historic resources definitions, rules, regulations, and requirements affecting historic structures. No Board action required. SUMMARY This is the second in a series of three study sessions to fully inform the Board of Directors (Board) about existing historic structures regulations and requirements, and standard policies, procedures and best practices to determine whether Board policy changes related to historic structures are warranted. The first study session on August 29, 2019 (R-19-117) provided an overview of the Midpeninsula Regional Open Space District’s (District) existing historic structures policies, guidelines, and practices. This second study session provides a more in-depth training by a qualified historic resources consultant on historic resources definitions, rules, regulations, and requirements. A third study session in early 2020 will focus on partner agency policies and processes to understand standard best practices of similar organizations. DISCUSSION The desired focus of the training is to aid Board members in understanding the rules, regulations, and requirements that affect historic structures. In adherence to Board Policy 3.03 Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing Policy, District staff requested a proposal with scope and fees from three firms with historic preservation expertise. After consulting with the General Manager’s Office, District staff selected Page and Turnbull for their well-respected expertise and experience working on historic preservation, and for providing similar trainings and seminars related to historic preservation to agency staff and elected officials. On November 13, 2019, representatives from Page & Turnbull will provide training on the following topics: • Responsibilities of Board and District staff • Historic Preservation Overview o National Historic Preservation Act (NHPA)/National Environmental Policy Act (NEPA) o Individual Resources / Historic Districts / Cultural Landscapes o Mothballing / Treatment Recommendations R-19-142 Page 2 • Historic Properties Evaluation o Significance Eligibility Criteria and Period of Significance o Integrity o Character-Defining Features • Benefits and Tradeoffs of Listing in the National Register of Historic Places (NRHP), California Register of Historical Resources (CRHR), and Local Registers • Introduction to Secretary of the Interior’s Standards and Guidelines • California Environmental Quality Act (CEQA) Review Process and Flowchart for Historic Resource Reviews FISCAL IMPACT The Historic Preservation Training has no immediate fiscal impact. There are sufficient funds in the adopted FY2019-20 Budget to cover the cost of the training. BOARD COMMITTEE REVIEW This item is being presented to the full Board to inform future Board direction on historic resources. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This historic preservation training is not a project subject to CEQA. NEXT STEPS A third study session in early 2020 will focus on outside agency policies, processes, and best practices. Staff will provide responses to all Board follow-up questions received from Study Sessions 1 and 2 (August 29 and November 13 meetings) in early 2020, as part of the Board packet for the third Study Session on Historic Resources. Responsible Department Head: Jane Mark, AICP, Planning Manager Prepared by: Jane Mark, AICP, Planning Manager Tina Hugg, Senior Planner, Planning Contact person: Jane Mark, AICP, Planning Manager October 23, 2019 Board Meeting 19-27 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, October 23, 2019 DRAFT MINUTES SPECIAL MEETING – STUDY SESSION Vice-President Holman called the special meeting of the Midpeninsula Regional Open Space District to order at 6:00 p.m. ROLL CALL Members Present: Jed Cyr, Larry Hassett, Karen Holman, and Curt Riffle Members Absent: Zoe Kersteen-Tucker, Yoriko Kishimoto, and Pete Siemens Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant General Manager Brian Malone, Assistant General Manager Susanna Chan, District Clerk/Assistant to the General Manager Jennifer Woodworth, Public Affairs Manager Kori Skinner, 1. Review of 2019 State of California Legislative Session – Board of Directors Briefing on Matters of Interest to Midpeninsula Regional Open Space District (R-19-133) District lobbyist Julie Malinowski-Ball with Public Policy Associates provided an overview of the legislative bills signed and vetoed by Governor Newsom related to issues of interest to the District. Ms. Malinowski-Ball summarized bills related to wildfire prevention and forest health, affordable housing, and funding challenges for special districts. District lobbyist Reed Addis with Environmental and Energy Consulting provided updates on bills related to issues of District interest, including wildlife corridors, climate adaptation, Proposition 68 funds, the Greenhouse Gas Reduction Fund, etc. Board members requested and received clarification regarding several specific bills. Public comments opened at 7:02 p.m. Meeting 19-27 Page 2 No speakers present. Public comments closed at 7:02 p.m. No Board action required. Vice-President Holman adjourned the special meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 7:02 p.m. REGULAR MEETING Vice-President Holman called the regular meeting of the Midpeninsula Regional Open Space District to order at 7:02 p.m. ROLL CALL Members Present: Jed Cyr, Larry Hassett, Karen Holman, and Curt Riffle Members Absent: Zoe Kersteen-Tucker, Yoriko Kishimoto, and Pete Siemens Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant General Manager Brian Malone, Assistant General Manager Susanna Chan, Chief Financial Officer/Director of Administrative Services Stefan Jaskulak, District Clerk/Assistant to the General Manager Jennifer Woodworth, Public Affairs Manager Kori Skinner, Natural Resources Manager Kirk Lenington, Senior Resource Management Specialist Julie Andersen, Land & Facilities Manager Michael Jurich, Senior Capital Project Manager Tanisha Werner ORAL COMMUNICATIONS No speakers present. ADOPTION OF AGENDA Vice-President Holman stated Item 4 would be continued to the following Board meeting. Motion: Director Cyr moved, and Director Riffle seconded the motion to adopt the agenda. VOTE: 4-0-0 (Director Kersteen-Tucker, Kishimoto, and Siemens absent) SPECIAL ORDERS OF THE DAY • Introduction of Management Talent Exchange Program Participant o Deborah Hirst, Climate Resiliency/Regional Trails Specialist CONSENT CALENDAR Item 4 continued to the following regular Board meeting. Meeting 19-27 Page 3 Public comment opened at 7:08 p.m. No speakers present. Public comment closed at 7:08 p.m. Motion: Director Cyr moved, and Director Hassett seconded the motion to approve the Consent Calendar, except for Item 4. VOTE: 4-0-0 (Director Kersteen-Tucker, Kishimoto, and Siemens absent) 1. Approve October 9, 2019 Minutes 2. Claims Report 3. Approval of Amendments to the Personnel Policies and Procedures Manual (R-19- 134) General Manager’s Recommendation: Adopt a Resolution approving the amendments to the Personnel Policies and Procedures Manual. 4. Resolution to accept grant funding from the California Natural Resources Agency for the proposed future purchase of the Gordon Ridge property. (R-19-135) General Manager’s Recommendation: Adopt a resolution by roll call vote authorizing the General Manager to execute a funding agreement with the California Natural Resources Agency for the proposed future purchase of the Gordon Ridge property as an addition to Tunitas Creek Open Space Preserve. BOARD BUSINESS 5. Highway 17 Crossings Alternatives, Caltrans Project Study Report, Environmental Review, Public Outreach and Funding (R-19-136) Senior Resource Management Specialist Julie Andersen provided an overview of the project, including purpose and goals, public meetings held throughout the project, and the Caltrans process being followed. Randy Anderson, project consultant from Trail People, described the reasons behind the recommendation for two separate structures for wildlife and trail crossings and the rankings of the various crossing alternatives. Ms. Andersen described the two wildlife crossings and two trail crossings recommended for further study, the benefits and related limitations for each alternative, and estimated costs. Ms. Andersen described the connections between the recommended trail crossings to existing trails, such as the Ridge and Los Gatos Creek Trails, and level of public and partner support. Ms. Andersen reported wildlife fencing will be needed the wildlife crossing to direct wildlife to the crossing and will require monitoring and adaptive management. Finally, Ms. Andersen described Meeting 19-27 Page 4 the conclusion for Phase I (project initiation) and the next phase (environmental review) of the project and the proposed future outreach and funding approaches. Director Riffle inquired regarding funding support from Caltrans. Ms. Andersen reported Caltrans cannot allocate any funding until after Phase II is complete. The District will enter into agreements with Caltrans at each phase, some of which Caltrans will cover the costs. Potential funding opportunities have been identified and may be further explored following environmental review. Also, the District plans to request that Caltrans own the structures. General Manager Ana Ruiz reported she met with Senator Jim Beall today and discussed this project. Senator Beall is supportive of the project and may be able to help the District seek project funding. Director Riffle inquired if monitoring would occur following project completion of the project to determine its effectiveness. Ms. Andersen reported that wildlife cameras would be installed to monitor wildlife crossings in addition to other data gathered through roadkill data and mountain lion collar monitors. Director Holman inquired when the design would be available for Board review. Ms. Andersen reported this will be available during the design phase, which occurs after environmental review. Public comments opened at 7:45 p.m. Paul Billig spoke in favor of the project and its ability to create a connection for the Bay Area Ridge Trail. Public comments closed at 7:47 p.m. Motion: Director Holman moved, and Director Hassett seconded the motion to: 1. Authorize the General Manager to approve the final Caltrans Project Study Report - Project Development Support document. 2. Approve the proposed approach for project environmental review pursuant to the California Environmental Quality Act and the National Environmental Policy Act to evaluate highway crossing alternatives for wildlife and trail use. 3. Adopt a Resolution authorizing the General Manager to enter into a Cooperative Agreement with Caltrans to begin the Caltrans Project Approval and Environmental Document for the proposed project. VOTE: 4-0-0 (Director Kersteen-Tucker, Kishimoto, and Siemens absent) 6. Lone Madrone Ranch (formally McDonald Ranch) Grazing Lease in La Honda Creek Open Space Preserve (R-19-137) Meeting 19-27 Page 5 Land & Facilities Manager Michael Jurich provided the staff presentation describing the location and history of Lone Madrone Ranch (formerly McDonald Ranch), including grazing on the property. Mr. Jurich described the history of the current grazing lease with Erik and Doniga Markegard and requirements included in the new grazing lease, including weekly inspection of the premise, submittal of monthly stocking reports, infrastructure improvements, and site visits by staff. Director Riffle requested clarification regarding the additional lease requirements and the reasons for their inclusion. Mr. Jurich stated the purpose of the requirements are twofold: to complete necessary upgrades because the ranch had not been grazed for a long period and has required numerous infrastructure improvements, and to address concerns that arose following the recent cattle loss at the ranch. Assistant General Manager Brian Malone reported the lease terms are the same as are used for other grazing leases, but there is a higher level of District staff involvement and District commitment to also complete improvements. Mr. Malone stated the requirements are for a shorter term for implementation and monitoring before determining whether the lease will be extended. Director Riffle inquired whether the introduction of public access would affect the lease. Mr. Jurich reported this will not affect the lease terms. In other areas with public access and active grazing, staff works directly with the tenants, which would also occur for this tenant. Public comments opened at 8:12 p.m. No speakers present. Public comments closed at 8:12 p.m. Motion: Director Riffle moved, and Director Hassett seconded the motion to adopt a resolution authorizing the General Manager to enter into a new two-year grazing lease with an option for a one-year extension at Lone Madrone Ranch in La Honda Creek Open Space Preserve with current Lessee, Erik and Doniga Markegard. VOTE: 4-0-0 (Director Kersteen-Tucker, Kishimoto, and Siemens absent) The Board recessed at 8:14 p.m. and reconvened at 8:19 p.m. with Directors Cyr, Hassett, Holman, and Riffle present. 7. Award of Contract for the South Area Field Office Project (19-138) Senior Capital Project Manager Tanisha Werner provided the staff report describing the history of the project to date, location of the project, and displayed photos of the current building conditions. Ms. Werner reviewed the planned exterior and interior features of the building and various bid alternates that contractors also bid on, including those being recommended for inclusion in the construction contract. The project is anticipated to be completed in early 2021. Meeting 19-27 Page 6 Director Cyr suggested painting the metal siding to a more natural color. Ms. Werner reported the building siding will be tan in color. Director Riffle spoke in support of incorporating climate efficiency and green design features into the building. Ms. Ruiz reported that staff can report back to the Board on these but were largely constrained by the budget. Director Holman inquired why replacement of siding on the building’s south wall is not included in the base bid and contingency. Ms. Werner reported replacement of the south wall was not included in the project scope and may not be needed. Ms. Ruiz stated the contract contingency is being preserved for other possible issues that may arise related to the site, such as contamination. Public comments opened at 8:41 p.m. No speakers present. Public comments closed at 8:41 p.m. Motion: Director Cyr moved, and Director Riffle seconded the motion to: 1. Award a contract to Agbayani Construction Corporation of Daly City, California for a base contract amount of $3,529,000, which includes bid alternates #5 and #7. 2. Authorize a 15% construction contingency of $529,350 to be reserved for unanticipated issues, for a not-to-exceed total contract amount of $4,058,350. 3. Separately authorize bid alternate #1 for $75,000, for a total not-to-exceed contract amount of $4,133,350, to be awarded if during demolition the south wall is deemed to require replacement; this fixed charge is excluded from the 15% contract contingency calculation. VOTE: 4-0-0 (Director Kersteen-Tucker, Kishimoto, and Siemens absent) INFORMATIONAL REPORTS A. Committee Reports Director Cyr reported the Planning and Natural Resources Committee met yesterday to discuss the draft grazing policy and received feedback from the public and an addendum to the Mindego Ranch Grazing Management Plan. B. Staff Reports Ms. Ruiz reported on the recent Ravenswood Bay Trail kickoff event and an event held by the Silicon Valley Bicycle Coalition. Ms. Ruiz reported staff and members of the Board continue Meeting 19-27 Page 7 their briefing meetings with local elected officials to discuss current and upcoming District projects. C. Director Reports The Board members submitted their compensatory reports. Director Cyr reported he attended a meeting of the Santa Clara Valley Water Commission. Directors Hassett and Riffle reported their attendance at the October 19, 2019 La Honda Public Access Working Group site tour and commended staff for the work done. Vice-President Holman reported on her recent meetings with Los Altos Mayor Lynette Eng, Senator Jim Beall, Santa Clara County Supervisor and Board President Joe Simitian, and San Mateo County Supervisor Dave Pine. ADJOURNMENT Vice-President Holman adjourned the regular meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 9:00 p.m. ________________________________ Jennifer Woodworth, MMC District Clerk MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 19-28 MEETING DATE: November 13, 2019 Fiscal Year to date EFT:51.43% Fiscal Year 18-19 EFT:29.44% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount 80665 Check 10/25/2019 10343 - GRANITE ROCK COMPANY Ravenswood Bay Trail Connection Project 116,474.08 1394 EFT 11/08/2019 11858 - STUDENT CONSERVATION ASSOCIATION Natural Resources GIS Mapping Partnership 44,845.00 1325 EFT 10/25/2019 10794 - John Northmore Roberts & Associates Bear Creek Stables Improvements Professional Services - 09/2019 44,660.37 1364 EFT 11/01/2019 11241 - QUESTA ENGINEERING CORPORATION Design & Bio Services for Phase II Trails at BCR 43,658.97 80670 Check 10/25/2019 10578 - OLD REPUBLIC TITLE CO Deposit for Escrow # 0626030280 (Gallaway purchase)40,000.00 80697 Check 11/01/2019 12095 - Traffic Management Products Inc Wanco Mini Matrix signs - Solar Powered (2)37,424.06 1314 EFT 10/25/2019 *12052 - 4984 EL Camino LLC A02, AO3, AO4 Rent - November 2019 34,352.00 1344 EFT 11/01/2019 11460 - ASBESTOS MANAGEMENT GROUP OF CALIFORNIA Purisima Creek Bridge 1 Lead Remediation 23,800.00 1343 EFT 10/25/2019 11665 - Waterways Consulting Alpine Road Trail Improvements- Design & Engineering 20,887.65 1323 EFT 10/25/2019 11593 - H.T. HARVEY & ASSOCIATES Lysons Demolition & Ravenswood Bay Trail Consulting - August 2019 20,611.95 1355 EFT 11/01/2019 11998 - Hanford Applied Restoration & Conservation Mindego Ranch Ponds Enhancement Project 18,447.81 1379 EFT 11/08/2019 *10214 - Delta Dental November 2019 Dental Premium 17,285.73 1383 EFT 11/08/2019 11859 - Horizon Water and Environment, LLC Programmatic Permitting Services 9/1 - 9/30 16,971.11 1321 EFT 10/25/2019 10546 - ECOLOGICAL CONCERNS INC IPM Work, Plant Maintenance, Harkins Bridge Mitigation 13,217.00 1363 EFT 11/01/2019 11519 - PRICE, POSTEL & PARMA LLP Burkhart litigation- October 2019 12,159.27 1337 EFT 10/25/2019 11920 - Sequoia Ecological Consulting, Inc.Bear Creek Mud Lake Professional Services - 09/01 - 09/30 11,384.35 1399 EFT 11/08/2019 10978 - VOLLMAR NATURAL LANDS CONSULTING, LLC 2019 Botanical Surveys & Riparian Impact Assessments 9,788.80 80668 Check 10/25/2019 10774 - LANGLEY HILL QUARRY Base rock for road work in Russian Ridge 9,519.87 1386 EFT 11/08/2019 *10419 - LINCOLN NATIONAL LIFE INSURANCE COMPANY Staff Monthly Insurance 7,595.54 1368 EFT 11/01/2019 10793 - Sherwood Design Engineers La Honda Creek Loop Trails - Design Revisions 7,290.15 1357 EFT 11/01/2019 10791 - LSA Associates, Inc.CEQA & Permitting Services for Alpine Road 6,696.61 1359 EFT 11/01/2019 12020 - Panorama Environmental, Inc.CEQA: Prescribed Fire Program Development 6,622.07 1330 EFT 10/25/2019 11823 - PERISCOPE INTERMEDIATE CORPORATION Bidsync Tool - Annual Software Service Fee 6,300.00 80683 Check 11/01/2019 11772 - AHERN RENTALS, INC.Bulldozer Rental - RR, Mini Excavator rental , MB 6,106.19 1322 EFT 10/25/2019 11805 - GOLDEN HOUR RESTORATION INSTITUTE Mt. Um Volunteer Workshop & Revegetation Monitoring 5,856.00 80701 Check 11/08/2019 11772 - AHERN RENTALS, INC.Dozer Rental (SA)5,730.68 80681 Check 10/25/2019 11599 - VULCAN CONSTRUCTION MATERIALS LP Rock for lower PC Parking lot 5,703.35 1317 EFT 10/25/2019 11995 - ALLIED 100, LLC 4 AED (Automated External Defribrilator) Pads - Adults & Pediatric 5,567.72 1381 EFT 11/08/2019 10642 - Forensic Analytical Consulting Services, Inc.Lead Abatement Oversight for Purisima Re-decking Project 5,290.70 80680 Check 10/25/2019 11618 - TRAIL PEOPLE Hwy 17 Wildlife Crossing - Final Draft Trails Report 5,260.00 1370 EFT 11/01/2019 12098 - The Training Clinic, Inc.Project Management Training 4,866.32 1328 EFT 10/25/2019 11617 - MIG, INC.La Honda Public Access Working Group Facilitation Services 4,488.87 1378 EFT 11/08/2019 *10032 - DEL REY BUILDING MAINTENANCE Janitorial services and supplies 4,422.50 1390 EFT 11/08/2019 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Control of Slender False Brome 4,251.40 1388 EFT 11/08/2019 11617 - MIG, INC.La Honda Public Access Working Grp Facilitation Srvs Sep 2019 4,217.62 80705 Check 11/08/2019 10344 - GREG'S TRUCKING SERVICE INC Rock delivery for road hardening at the lower PC entrance, rest 4,140.00 80686 Check 11/01/2019 11498 - JOANNE BOND COACHING Management Team Communications Training 3,800.00 1347 EFT 11/01/2019 11318 - CONFLUENCE RESTORATION Plant Site Maintenance for BCR/Alma/Webb Creek/Mt Um 3,796.75 80702 Check 11/08/2019 11898 - BAY AREA TREE SPECIALISTS Mud Lake Tree Removal 3,600.00 80659 Check 10/25/2019 11520 - COMMUNITY INITIATIVES Latino Engagement with Latino Outdoors 3,500.00 Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors page 1 of 5 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 19-28 MEETING DATE: November 13, 2019 Fiscal Year to date EFT:51.43% Fiscal Year 18-19 EFT:29.44% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors 1393 EFT 11/08/2019 11751 - STILLWATER SCIENCES Bio-monitoring for Toto Ranch Perimeter Fence Replacement 3,415.83 1366 EFT 11/01/2019 10099 - SAN FRANCISCO BAY BIRD OBSERVATORY American Badger & Burrowing Owl Habitat Suitability Study 09/19 3,410.25 1382 EFT 11/08/2019 10222 - HERC RENTALS, INC.Equipment Rental -Excavator (FOOSP) 9/28 - 10/16 3,157.25 1316 EFT 10/25/2019 11170 - ALEXANDER ATKINS DESIGN, INC.Ravenswood Open Space Preserve Logo Design 3,111.25 80674 Check 10/25/2019 11129 - PETERSON TRUCKS INC.Annual Vehicle Inspections (D.O.T. mandated)2,976.00 1332 EFT 10/25/2019 10211 - PUBLIC POLICY ADVOCATES 2019 Monthly Fee - Legislative Advocacy Services for OCT 2,945.16 1324 EFT 10/25/2019 10222 - HERC RENTALS, INC.Equipment Rental - Tractor Loader 9/9 - 10/10 2,778.45 1380 EFT 11/08/2019 12016 - EVAN BROOKS ASSOCIATES Grant Writing Services: Preparation and Submittal of Application 2,750.00 80678 Check 10/25/2019 11224 - SANTA CLARA COUNTY - COMMUNICATIONS DEPT Services for Radio Tower Sites 2,609.00 80710 Check 11/08/2019 11669 - ROSE CONSULTING Management Team Training 2,561.44 1372 EFT 11/01/2019 11834 - WRECO On-Call Hydro-Task Order 1-BCR Mud Lake Construction Monitoring 2,550.00 80708 Check 11/08/2019 11518 - RANCHING BY NATURE Repair livestock fence - Toto Ranch, Install trough - Madrone Ranch 2,385.00 1375 EFT 11/08/2019 11799 - AZTEC LEASING, INC.Printer/copier leases - 6 machines - 10/1/19 though 10/31/19 2,326.07 80694 Check 11/01/2019 11669 - ROSE CONSULTING Management Team Training 2,287.44 80677 Check 10/25/2019 10324 - RICH VOSS TRUCKING INC Deliver Class II Base Rock for Trail hardening 2,275.00 1348 EFT 11/01/2019 10546 - ECOLOGICAL CONCERNS INC Invasive Species Management - La Honda, General Preserve Slender False Brome 2,272.00 1356 EFT 11/01/2019 11778 - LCI - LETTIS CONSULTANTS INTERNATIONAL, INC.BCR Public Access Project Phase II Fault Investigation 2,185.00 1339 EFT 10/25/2019 10302 - STEVENS CREEK QUARRY INC SFO Base Rock; Rock for Fuel Break (BCR)2,101.02 80698 Check 11/01/2019 *10309 - VERIZON WIRELESS Monthly Wireless Device Services 9/13 - 10/12 2,083.53 1342 EFT 10/25/2019 11388 - WAGNER & BONSIGNORE Water Rights Consulting - September 2019 2,070.15 1374 EFT 11/08/2019 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease 1,990.25 80713 Check 11/08/2019 *11730 - STANDARD INSURANCE COMPANY RV Life Insurance 1,986.33 80661 Check 10/25/2019 11058 - DIAMOND CRANE COMPANY, INC.Service for Toto and October Farms Windmills 1,829.88 80664 Check 10/25/2019 10509 - GEOCON CONSULTANTS INC Purisima Upland Demolition and Site Cleanup 1,815.00 1346 EFT 11/01/2019 11013 - Confidence UST Services, Inc.Annual Inspection Fuel Tanks (FFO)1,800.00 1389 EFT 11/08/2019 11282 - PROELIA DEFENSE AND ARREST TACTICS, LLC Defensive Tactics Training Oct 2019 1,749.96 1352 EFT 11/01/2019 10169 - FOSTER BROTHERS SECURITY SYSTEMS Locks & Supplies, Door Repair (FFO)1,734.82 80679 Check 10/25/2019 10580 - SHARP BUSINESS SYSTEMS Sharp Copies - Printer Costs 8/30/19 through 9/30/19 1,678.24 80703 Check 11/08/2019 12094 - City and County of San Francisco Staging Area Fee - Ravenswood OSP Nov 2019 1,666.66 1329 EFT 10/25/2019 12084 - Partners in Progress/Neela Gentile Bear Creek Stables Fundraising Assessment 1,650.00 1320 EFT 10/25/2019 11966 - Doniga Markegard Corral Install on Lone Madrone Ranch 1,520.00 80671 Check 10/25/2019 10641 - OVERLOOK ROAD MAINTENANCE ASSOC Annual Road Maintenance Dues (ES)1,501.00 1354 EFT 11/01/2019 10005 - GRASSROOTS ECOLOGY New SAO plants 1,500.00 1333 EFT 10/25/2019 11241 - QUESTA ENGINEERING CORPORATION Ravenswood Bay Trail Connection Project - Engineering Services 1,489.75 1369 EFT 11/01/2019 11780 - TERRY J MARTIN ASSOCIATES New South Area Field Office Facility - Consultant Fees Sept 2019 1,488.72 80684 Check 11/01/2019 10706 - BAY AREA NEWS GROUP (MERCURY NEWS)Purisima Upland Invitation Bid Ad (2)1,468.56 1398 EFT 11/08/2019 *10213 - VISION SERVICE PLAN-CA Staff Vision Insurance 1,421.42 1367 EFT 11/01/2019 11303 - Santa Clara County FireSafe Council Planning and outreach cost through 7/1/19 and 9/91/19 1,378.40 80673 Check 10/25/2019 10253 - PETERSON TRACTOR CO T29 Mini Excavator repair 1,369.84 1334 EFT 10/25/2019 12031 - Ray & Jan's Mobile Truck Service P111 Front and rear brakes, T32 Repair 1,326.77 page 2 of 5 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 19-28 MEETING DATE: November 13, 2019 Fiscal Year to date EFT:51.43% Fiscal Year 18-19 EFT:29.44% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors 1392 EFT 11/08/2019 10447 - SIMMS PLUMBING & WATER EQUIPMENT Repair Kitchen Sink, Repair solar pump controller 1,315.63 1396 EFT 11/08/2019 10152 - Tadco Supply Janitorial Supplies (RSA&CP)1,313.23 1353 EFT 11/01/2019 12099 - Full Court Press Communications, Inc.Media Training: October 8, 2019 1,250.00 1338 EFT 10/25/2019 *10952 - SONIC.NET, INC.Internet Service 11/1/2019-11/30/2019 1,187.55 80692 Check 11/01/2019 10195 - REDWOOD GENERAL TIRE CO INC M216 Tire replacement 1,161.29 80660 Check 10/25/2019 10463 - DELL BUSINESS CREDIT Laptop Dock & Hardware 1,133.27 80712 Check 11/08/2019 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP-EQ)1,047.03 1351 EFT 11/01/2019 10642 - Forensic Analytical Consulting Services, Inc.Fall Protection Program Review 1,000.00 80699 Check 11/01/2019 11599 - VULCAN CONSTRUCTION MATERIALS LP Rock for lower PC Parking lot 972.00 1315 EFT 10/25/2019 10001 - AARON'S SEPTIC TANK SERVICE SA/Mt Um - pump 3 vaults 950.00 1362 EFT 11/01/2019 10140 - PINE CONE LUMBER CO INC Concrete for SFO, J-bolts and tape measures 919.59 1373 EFT 11/08/2019 10001 - AARON'S SEPTIC TANK SERVICE MB & CM Vault Pumps 900.00 80666 Check 10/25/2019 *11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSA), (SAO)895.73 1340 EFT 10/25/2019 10143 - SUMMIT UNIFORMS Body Armor for Heimer 872.91 80656 Check 10/25/2019 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO)872.10 80652 Check 10/21/2019 11988 - Katherine Rehm Switky Create Brand Guide 7/1/19 - 8/21/19 866.25 1360 EFT 11/01/2019 10925 - Papé Machinery T34 Parts for Repair 809.03 80706 Check 11/08/2019 11099 - LAW ENFORCEMENT PSYCHOLOGICAL SERVICES INC Psychological Exam for 2 Ranger Candidate 800.00 80691 Check 11/01/2019 11129 - PETERSON TRUCKS INC.M23 Brakes, AC and switch repairs 762.97 1361 EFT 11/01/2019 12084 - Partners in Progress/Neela Gentile Bear Creek Stables Fundraising Assessment 750.00 80675 Check 10/25/2019 10589 - RECOLOGY SOUTH BAY Recycling Service 565.92 1365 EFT 11/01/2019 11882 - Ryan's Sport Shop Boots for Ranger Wilken 559.17 1318 EFT 10/25/2019 10544 - CORELOGIC INFORMATION SOLUTION Property research services - September 2019 463.50 1377 EFT 11/08/2019 11013 - Confidence UST Services, Inc.Fuel Tank Parts Repair/Replace (FFO)455.46 1336 EFT 10/25/2019 11731 - SARATOGA CHAMBER OF COMMERCE Annual District Membership Dues 437.50 1371 EFT 11/01/2019 12050 - Wiss, Janney, Elstner Associates, Inc.Mt. Umunhum Radar Tower Assessment Project September 2019 411.25 80690 Check 11/01/2019 10578 - OLD REPUBLIC TITLE CO Report Fee 400.00 80657 Check 10/25/2019 10014 - CCOI GATE & FENCE Gate Repair (SAO)396.20 1335 EFT 10/25/2019 11479 - Rootid, LLC Website maintenance - 4 retainer hours 378.00 80693 Check 11/01/2019 10935 - RICE TRUCKING-SOIL FARM Water Delivery at Toto Ranch 371.01 1358 EFT 11/01/2019 10190 - MetroMobile Communications Shoulder Mics for Ranger Radios 359.44 80688 Check 11/01/2019 10189 - LIFE ASSIST First Aid Supplies 345.53 80676 Check 10/25/2019 *10093 - RENE HARDOY AO Gardening Service 325.00 1395 EFT 11/08/2019 10143 - SUMMIT UNIFORMS Uniform items for Miguel Ojeda 288.42 80709 Check 11/08/2019 *11526 - REPUBLIC SERVICES Monthly Garbage Service 283.20 1341 EFT 10/25/2019 10152 - Tadco Supply Janitorial Supplies (RSACP)280.22 80658 Check 10/25/2019 11049 - CITY OF EAST PALO ALTO Additional Inspection and plan check 277.04 1327 EFT 10/25/2019 11962 - LIVE OAK ASSOCIATES, INC.Blue Brush Fence PCS 210.00 1326 EFT 10/25/2019 11326 - LEXISNEXIS Online Legal Reference Subscription for Sep 1st-30th 2019 198.00 80711 Check 11/08/2019 10182 - ROYAL BRASS INC T34 Parts for Repair 194.66 page 3 of 5 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 19-28 MEETING DATE: November 13, 2019 Fiscal Year to date EFT:51.43% Fiscal Year 18-19 EFT:29.44% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors 80689 Check 11/01/2019 10160 - OFFICE DEPOT CREDIT PLAN Office Supplies - FFO 192.96 1331 EFT 10/25/2019 12060 - Preferred Alliance, Inc.H.R. Personnel Testing 160.00 80707 Check 11/08/2019 10058 - LIEBERT CASSIDY WHITMORE Human Resources Legal Consulting 152.00 1376 EFT 11/08/2019 10352 - CMK AUTOMOTIVE INC Vehicle Service - A94 145.24 1350 EFT 11/01/2019 11151 - FASTENAL COMPANY Small Electric Parts (FFO), Bolts (FO & PuR)143.25 80672 Check 10/25/2019 10999 - PALO ALTO PLUMBING HEATING & AIR Air Conditioning Repair (RSA-Annex)140.00 80669 Check 10/25/2019 *10664 - MISSION TRAIL WASTE SYSTEMS AO Garbage Service 136.10 80687 Check 11/01/2019 12108 - Kauk, Preston Reimburse for Removal of old fridges at Steven's Canyon Ranch 117.33 80667 Check 10/25/2019 10421 - ID PLUS INC Name tags for Viik & Wilken 114.50 1319 EFT 10/25/2019 11940 - Dickenson, Peatman & Fogarty Water Law Counsel August 2019 105.00 80685 Check 11/01/2019 10141 - BIG CREEK LUMBER CO INC PC Bridge materials, Bridge bolts 103.74 1345 EFT 11/01/2019 10352 - CMK AUTOMOTIVE INC P119 Service 102.56 80654 Check 10/25/2019 10294 - AmeriGas - 0130 Tenant Propane 96.14 1385 EFT 11/08/2019 11991 - Kunz Valley Trash, LLC Garbage service at 20000 Skyline (2 months)94.88 1387 EFT 11/08/2019 10190 - MetroMobile Communications Repair Radio Antenna - P105 94.08 80695 Check 11/01/2019 10182 - ROYAL BRASS INC T-34 Parts 93.41 80696 Check 11/01/2019 11054 - SAN MATEO COUNTY HUMAN RESOURCES DEPARTMENT Training - Delivery Customer Service in Writing 85.00 80653 Check 10/25/2019 10815 - AMERICAN RED CROSS 2 students - EMR 76.00 1349 EFT 11/01/2019 11549 - EMSL ANALYTICAL, INC SFO Fuel Tanks Lead Chips Testing 75.30 80662 Check 10/25/2019 11701 - ERIC GOULDSBERRY ART DIRECTION Additional Color Work on Approved ECDM Logo 75.00 80700 Check 11/08/2019 11963 - ADVANCETEC INDUSTRIES Radio earpieces 73.00 1384 EFT 11/08/2019 10394 - INTERSTATE TRAFFIC CONTROL PRO Fence Hardware (SA-MT UM), Sign for Yard (FFO)70.82 1391 EFT 11/08/2019 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan - September 2019 69.00 80655 Check 10/25/2019 10141 - BIG CREEK LUMBER CO INC Bridge deck fasteners 61.64 80682 Check 11/01/2019 *11880 - A T & T (CALNET3)Mt Um Safety Phone monthly service 46.51 80663 Check 10/25/2019 10186 - FEDERAL EXPRESS Shipping Charges - L&F 35.11 80704 Check 11/08/2019 11195 - GOODYEAR AUTO SERVICE CENTER P118 Tire Repair 25.00 1397 EFT 11/08/2019 11596 - Toshiba America Business Solutions Shipping cost -DS Printhead, DS/Canon Imageprograf 12.50 Grand Total 764,880.10 *Annual Claims **Hawthorn Expenses A### = Administrative Office Vehicle HR = Human Resources P### = Patrol Vehicle SCNT = Stevens Creek Nature Trail AO2, AO3, AO4 = Leased Office Space IPM = Invasive Plant Maintenance PCR = Purisima Creek Redwoods SCS = Stevens Creek Shoreline Nature Area BCR = Bear Creek Redwoods ISM = Invasive Species Management PIC= Picchetti Ranch SFO = Skyline Field Office CAO = Coastal Area Office LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap CC = Coal Creek LR = Long Ridge RR = Russian Ridge SJH = Saint Joseph's Hill DHF = Dear Hollow Farm LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SR= Skyline Ridge Abbreviations page 4 of 5 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS REPORT MEETING # 19-28 MEETING DATE: November 13, 2019 Fiscal Year to date EFT:51.43% Fiscal Year 18-19 EFT:29.44% Payment Number Payment Type Payment Date Notes Vendor No. and Name Invoice Description Payment Amount Electronic funds transfer (EFT) for accounts payable disbursements to reduce check printing and mailing, increase payment security, and ensure quicker receipt by vendors ECdM = El Corte de Madera M### = Maintenance Vehicle RSA = Rancho San Antonio T### = Tractor or Trailer ES = El Sereno MB = Monte Bello RV = Ravenswood TC = Tunitas Creek FFO = Foothills Field Office MR = Miramontes Ridge SA = Sierra Azul TH = Teague Hill FOOSP = Fremont Older Open Space Pres.OSP = Open Space Preserve SAO = South Area Outpost TW = Thornewood GP = General Preserve SAU = Mount Umunhum WH = Windy Hill page 5 of 5 R-19-143 Meeting 19-28 November 13, 2019 AGENDA ITEM 3 AGENDA ITEM Proposed purchase of the Chet Gallaway Property as an addition to El Corte de Madera Creek Open Space Preserve in unincorporated San Mateo County (Assessor’s Parcel Number 081-100- 050). GENERAL MANAGER’S RECOMMENDATIONS 1.Determine that the recommended actions are categorically exempt from the California Environmental Quality Act, as set out in this report. 2. Adopt a resolution authorizing the purchase of the Chet Gallaway property and amending the Fiscal Year 2019-20 budget accordingly. 3. Adopt the Preliminary Use and Management Plan, as set out in the staff report. 4. Withhold dedication of the Property as public open space. SUMMARY The Midpeninsula Regional Open Space District (District) has an opportunity to purchase the 1.7-acre Chet Gallaway property (Gallaway Property) for $55,000. The following report presents a description of the Property, a Preliminary Use and Management Plan, findings of the environmental review, the purchase terms and conditions, and financial considerations. A budget adjustment/increase of $55,000 to the Fiscal Year (FY) 2019-20 budget would be required to proceed with the acquisition. DISCUSSION In 2012, the District purchased the 58.2-acre Gallaway property and 30.78-acre Sempervirens Fund properties as additions to the western boundary of El Corte de Madera Creek Open Space Preserve (R-12-50). The Gallaway purchase included a right of first offer and right of first refusal (right to purchase) for a separate 1.7-acre property, which connects the northern portions of the Sempervirens property to the west and original Gallaway property purchase to the east. The proposed purchase of this property would further protect the north facing ridgeline and the Tunitas Creek watershed, wildlife habitat corridors, old growth redwoods, and Douglas fir forest, and may someday provide a future trail connection between El Corte de Madera Creek Open Space Preserve and Tunitas Creek Open Space Preserve. The property is within the Coastal Service Plan (Service Plan) Area, an area that was annexed into the District boundaries in 2004. R-19-143 Page 2 This purchase advances land conservation opportunities in Measure AA Portfolio #4 for bike trail and water quality projects. Property Description The property is undeveloped and situated along the north-facing ridgeline above Tunitas Creek and borders the El Corte de Madera Creek Open Space Preserve to the west and east. The property is bounded by the privately owned 1,155-acre Kings Grove property to the north and a small private parcel to the south. A redwood grove, including 60 old-growth trees, is located on District land (formerly the Sempervirens Fund property) to the west. The proposed property is accessed from an existing gated dirt road via Native Sons Road. Tunitas Creek Open Space Preserve is located approximately a half mile to the west. The proposed property is characterized by densely wooded slopes with mixed evergreen forest, including redwood, Douglas fir, madrone, and tanbark oak. USE AND MANAGEMENT Planning Considerations The San Mateo County General Plan designation for the proposed Gallaway Property is General Open Space, and the zoning is Resource Management-Coastal Zone (RM-CZ). Adjacent private properties to the north and south are zoned Timber Production Zone-Coastal Zone (TPZ-CZ). Nearby private properties to the southwest along Native Sons Road are zoned Resource Management-Coastal Zone (RM-CZ). In 2012, San Mateo County determined that purchase of the Gallaway properties for open space (including the proposed property) was in conformity with the County General Plan. If purchased, the Gallaway Property will be incorporated into El Corte de Madera Creek Open Space Preserve, and a Preliminary Use and Management Plan will be implemented. When undertaken, a subsequent planning process that includes this property would analyze opportunities for natural resource management and compatible public use. Further environmental review would be prepared as needed. Subsequent planning would be in accordance with the District’s Service Plan, including consultation with appropriate agencies and organizations. Preliminary Use and Management Plan The Preliminary Use and Management Plan (PUMP) would take effect at the close of escrow and remain effective until the PUMP is amended or a Comprehensive Use and Management Plan is approved for El Corte de Madera Creek Open Space Preserve. The PUMP represents a status quo approach to management. The Gallaway Property would be maintained in its current condition, with no changes anticipated. If changes to land use or the physical environment are proposed in the future, the plan would be subject to further environmental review and public input. Name: Designate the Gallaway Property as an addition to the El Corte de Madera Creek Open Space Preserve. Public Access: Designate the property as closed to the public. Issue hiking permits to the former owner and neighbors on a case-by-case basis, allowing use consistent with historical use patterns. R-19-143 Page 3 Patrol: Regularly patrol the property utilizing existing roads. Resource Management: Maintain the property in its natural condition. Conduct plant and animal management activities consistent with the District’s adopted Resource Management Policies as needed. Roads and Trails: Implement maintenance and minor erosion and sediment control measures for access roads in accordance with District and Service Plan standards. Wildfire Fuel Management: Implement standard District-wide fuel management and defensible space practices. Site Safety Inspection: No evidence of hazardous conditions was detected. Coastal Service Plan: Operate and manage the property in conformity with the provisions of the Service Plan and the mitigation measures adopted pursuant to the Coastal Service Plan Environmental Impact Report. Dedication: Withhold dedication of the property as open space at this time. Site Condition: No evidence of any recognized hazardous condition has been found on the property or in the 2012 Phase I Environmental Assessment. CEQA COMPLIANCE Project Description The project consists of the purchase of the 1.7-acre Gallaway Property as an addition to the District’s open space preserve system and concurrent adoption of a PUMP. Minor erosion and sediment control measures in accordance with District standards would be conducted along the existing access roads to prevent erosion and water quality degradation. Minor resource management activities may be conducted to control invasive plants. The land would be preserved as open space and maintained in a natural condition. The Gallaway Property is within the boundaries of the District’s Service Plan for the San Mateo County Coastal Annexation Area. The Service Plan and Final Environmental Impact Report (FEIR) incorporated policies, guidelines, and mitigations to ensure compatibility with the County General Plan and Local Coastal Plan. Actions proposed to purchase the property and implement the PUMP comply with the Service Plan and the Service Plan FEIR. CEQA Determination The District concludes that this project would not have a significant effect on the environment. It is categorically exempt from the California Environmental Quality Act (CEQA) under Article 19, Sections 15301, 15316, and 15325 of the CEQA Guidelines as follows: Section 15301 exempts the repair, maintenance, or minor alteration of existing public or private structures, facilities, or topographical features, involving negligible or no expansion of use R-19-143 Page 4 beyond that existing at the time of the lead agency’s determination. The PUMP for the Gallaway Property includes minor erosion control work as necessary along existing roads and minor restoration activities to maintain the property in a natural condition. Section 15316 exempts the acquisition of land in order to create parks if the land is in a natural condition and the management plan proposes to keep the area in a natural condition. The PUMP for the Gallaway Property specifies that the land will remain in a natural condition. Section 15325 exempts transfers of ownership of interests in land to preserve open space. This acquisition would transfer fee ownership of the property to the District to ensure that the open space is preserved as part of El Corte de Madera Creek Open Space Preserve. TERMS AND CONDITIONS The 1.7-acre Gallaway Property has a purchase price of $55,000. The property would be purchased “as-is” and on an all cash basis. FISCAL IMPACT Land acquisitions brought before the Board for approval include a budget adjustment/increase to the adopted budget. If approved, a budget adjustment/increase of $55,000 to the FY2019-20 budget is required. Gallaway Property Purchase Amount $55,000 Total Land purchases approved to date for FY2019-20 $0 Total Land Purchases (if approved) $55,000 The following table outlines Measure AA Portfolio 04 (El Corte de Madera Creek: Bike Trail and Water Quality Projects) allocation, costs to date, and the fiscal impact related to the Property. MAA 04 - El Corte de Madera Creek: Bike Trail and Water Quality Projects $8,376,000 Life-to-Date Spent (as of 10/15/19): ($2,114,819) Encumbrances: ($18,642) Gallaway Property Land Acquisition: ($55,000) Title, Escrow, Survey & Misc. Expenses: ($2,000) Budget Remaining (Proposed): $6,185,539 Current Coastside Protection Area Fiscal Considerations The 1.7-acre Gallaway property is located in the District’s Coastside Protection Area and within the service area of San Mateo County Fire. Under the terms of the District and County Successor Fire Agreement, the District would pay $23.90 annually to the County, which would increase annually by 2%. The property is not located in the La Honda-Pescadero School District; therefore, no fees are incurred under that Agreement as a result of the proposed purchase. R-19-143 Page 5 BOARD COMMITTEE REVIEW As part of the original Gallaway purchase, the right to purchase the 1.7-acre Gallaway Property was reviewed by the Real Property Committee (RPC) on April 24, 2012, and approved at the Board Meeting on May 23, 2012 (R-12-50). In addition, as part of a comprehensive review of District-held rights to purchase property, the 1.7-acre Gallaway Property was reviewed by the RPC on February 28, 2017 and reaffirmed by the full Board on April 26, 2017 (R-17-44). PUBLIC NOTICE Public notice was provided as required by the Brown Act. A copy of this agenda was mailed to property owners of land located adjacent to or surrounding the subject property and the Coastside Protection Area interested parties mailing list. NEXT STEPS Upon approval by the Board of Directors, staff will proceed with close of escrow for the Gallaway Property purchase and will undertake the next steps identified in the Preliminary Use and Management Plan contained in this report. Attachments: 1. Resolution Authorizing Execution of Purchase and Sale Agreement, Amending the Fiscal Year 2019-20 Budget, and Authorizing the General Manager or other Appropriate Officer to Execute the Certificate of Acceptance and Grant to District and to Execute any and all other Documents Necessary or Appropriate to Closing of the Transaction (El Corte De Madera Creek Open Space Preserve - Lands of Gallaway) 2. Location Map Prepared by: Michael Williams, Real Property Manager Graphics prepared by: Francisco Lopez Tapia, GIS Technician Attachment 1 Resolutions/2019/19-___WoodruffRedwoodsPurchase 1 RESOLUTION 19-__ RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING EXECUTION OF PURCHASE AND SALE AGREEMENT, AMENDING THE FISCAL YEAR 2019-20 BUDGET, AND AUTHORIZING THE GENERAL MANAGER OR OTHER APPROPRIATE OFFICER TO EXECUTE THE CERTIFICATE OF ACCEPTANCE AND GRANT TO DISTRICTAND TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (EL CORTE DE MADERA CREEK OPEN SPACE PRESERVE - LANDS OF GALLAWAY) The Board of Directors of Midpeninsula Regional Open Space District does hereby resolve as follows: SECTION ONE. The Board of Directors of Midpeninsula Regional Open Space District (District) does hereby accept the offer contained in that certain Purchase and Sale Agreement with Chetwynd Howard Gallaway, and the Midpeninsula Regional Open Space District, a copy of which purchase agreement is attached hereto and by reference made a part hereof, and authorizes the President of the Board of Directors, General Manager, or other appropriate officer to execute the Agreement and all related transactional documents on behalf of the District to acquire the real property described therein (“the Gallaway Property”). SECTION TWO. The Board of Directors of the Midpeninsula Regional Open Space District authorizes the expenditure of $55,000.00 covering the purchase of the Gallaway Property, including a deposit of $5,000.00. SECTION THREE. The General Manager, President of the Board of Directors, or other appropriate officer is authorized to execute a Certificate of Acceptance and the Grant Deed on behalf of the District. SECTION FOUR. The Board of Directors of the Midpeninsula Regional Open Space District authorizes amending the Budget and Action Plan for the Midpeninsula Regional Open Space District for Fiscal Year (FY) 2019-20 by increasing the Measure AA Fund Capital budget in the amount of $55,000.00. Except as herein modified, the FY 2019-20 Budget and Action Plan, Resolution No. 19-15 as amended, shall remain in full force and effect. SECTION FIVE. The General Manager or the General Manager’s designee is authorized to provide notice of acceptance to the seller and to extend escrow if necessary. SECTION SIX. The General Manager or the General Manager’s designee is authorized to expend up to $3,000.00 to cover the cost of title insurance, escrow fees, and miscellaneous costs related to this transaction. SECTION SEVEN. The General Manager and General Counsel are further authorized to approve any technical revisions to the attached Agreement and documents, which do not involve any material change to any term of the Agreement or documents, which are necessary or appropriate to the closing or implementation of this transaction. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Attachment 1 Resolutions/2019/19-___WoodruffRedwoodsPurchase 2 PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ________, 2019, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Gallaway APN 081-100-050 1.7 Acres Gallaway Purchase (2012) Sempervirens Fund Purchase (2012) M itc h e l C r e e k T u n i t a s C r e e k El Corte de M a d e r a C re e k Star Hill Road N a t i v e S o n s R d . T u n i t a s C r e e k R d M e thu selah Trail El Corte d e M a d e r a C r e e k Tr a i l S o u t h L e a f T r a i l N o r t h L e a f T r a i l Durh a m R o a d Star Hill Road Native Sons Rd. EL CORTE DE MADERA CREEK OPEN SPACE PRESERVE TUNITAS CREEK OPEN SPACE PRESERVE PURISIMA CREEK REDWOODS OPEN SPACE PRESERVE Midpeninsula Regional Open Space District (Midpen) 10/9/2019 Proposed Gallaway Addition to ECDM Pa t h : G : \ P r o j e c t s \ E l _ C o r t e _ d e _ M a d e r a \ G a l l a w a y \ G a l l a w a y _ B o a r d P a c k e t _ 2 0 1 9 1 0 0 8 \ E C D M _ G a l l a w a y _ B o a r d R e p o r t _ 2 0 1 9 1 0 0 8 . m x d Cr e a t e d B y : f l o p e z 0 1,000500 FeetI MROSD Preserves Private Property While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features. Area of Detail ÄÆ35 ÄÆ101 ÄÆ84 ÄÆ84 ÄÆ92 ÄÆ280ÄÆ35 ÄÆ1 ÄÆ35 ÄÆ9 ÄÆ1 ÄÆ280Half Moon Bay Redwood City San Carlos Menlo Park Subject Property S t a r h i l l R o a d Unpaved Property Access Road Gallaway Purchase (2012) Sempervirens Fund Purchase (2012) ATTACHMENT 2 Rev. 1/3/18 R-19-144 Meeting 19-28 November 13, 2019 AGENDA ITEM 4 AGENDA ITEM Change order approval and approval of an Addendum to the Project Initial Study/Mitigated Negative Declaration for the Ravenswood Bay Trail Connection Project located at Ravenswood Open Space Preserve for additional trail paving work. GENERAL MANAGER’S RECOMMENDATIONS 1. Adopt a Resolution approving an Addendum to the 2016 Initial Study and Mitigated Negative Declaration in accordance with the California Environmental Quality Act. 2. Authorize a contract change order in the amount of $301,318 with Granite Rock Company of Watsonville, California to pave additional segments of the Bay Trail as part of the Ravenswood Bay Trail Connection Project. 3. Authorize an approximate 10% construction contingency of $30,000 to cover unforeseen conditions related to the paving effort, for a not-to-exceed total contract amount of $4,382,474. SUMMARY The Midpeninsula Regional Open Space District’s (District) Board of Directors (Board) awarded a construction contract to Granite Rock Company (Graniterock) for the Ravenswood Bay Trail Connection Project (Project) for a total not-to-exceed amount of $4,051,156 in July 2019. The General Manager recommends increasing the amount of the contract with Graniterock by $301,318 to improve additional trail segments and authorizing an approximate 10% construction contingency of $30,000, for a new, not-to-exceed total contract amount of $4,382,474. The proposed additional trail paving work is located on the existing levee trail within Ravenswood Open Space Preserve (Preserve), adjacent to the Project. An addendum to the Project’s approved Initial Study and Mitigated Negative Declaration (“IS/MND”) was prepared to analyze the impacts of the additional work as well as a modified construction method for bridge abutment installation. The addendum finds that these minor changes do not alter any of the conclusions of the 2016 IS/MND . There are sufficient funds in Measure AA Portfolio 02 (Regional: Bayfront Habitat Protection and Public Access Partnerships) to cover Measure AA reimbursement for the proposed change order. However, the adopted project budget for fiscal year ending June 20, 2020 (FY20) is insufficient to cover the recommended action. Since groundbreaking in early September 2019, construction work has moved more quickly than originally anticipated. As a result, staff expect a need to shift projected FY21 expenditures into the current fiscal year. Staff is tracking R-19-144 Page 2 expenditures to determine whether to recommend a corresponding budget adjustment as part of the next quarterly budget review to accommodate an accelerated project schedule. Sufficient funds are anticipated to be available next fiscal year to complete the work and close the contract. DISCUSSION The Board awarded a construction contract to Graniterock for the Ravenswood Bay Trail Connection Project (R-19-107) in July 2019. The Project will construct 1.3 miles of Bay Trail, including re-paving a portion of the Preserve levee trail. This portion of work is tightly permitted through Bay Communities Development Commission (BCDC), US Fish and Wildlife Service (USFWS), and US Army Corps of Engineers (USACE). Construction work is seasonally restricted and must be completed between September 01 and January 31. In May 2019, the Board approved an ADA Self-Evaluation and Transition Plan Update (R-19- 38), which evaluated each preserve and identified physical barriers limiting accessibility. At the Ravenswood Open Space Preserve, barriers such as cross slopes over 2% and tread obstacles were identified along the existing easy-access levee trail. Some of these barriers exist within the limits of the Project area and will be removed through the scope of construction. Other areas are outside the limits of work and are recommended herein to be added to the scope of construction for the following reasons: • An economy of scale is achieved by expanding the current contracted paving activities; • No additional mobilization or temporary access costs are required; • Completing this work now will minimize future impacts to sensitive habitats and species; • No additional Preserve closures are required; • Permitting the additional work is streamlined by amending the existing permits; and • This work will improve long-term maintenance and operational efficiencies. The additional scope of work for the Project is to resurface an 8 foot wide trail, 2,641 linear feet to the north of the contracted work and 653 linear feet to the south of the contracted work. The scope is to pulverize the existing asphalt, re-construct the base, and install new asphalt capable of supporting pedestrians, bicycles, and maintenance vehicles. With the additional work, the entire levee trail that surrounds Cooley Marsh will be improved as an easy access trail that meets Architectural Barriers Act (ABA) standards. The 10% contingency funds will be reserved for unforeseen conditions that may arise during construction, such as subgrade stabilization due to the saturated marsh soils. The work area overlaps with the access route for the restoration project, and both need to be completed prior to January 31. Given this limitation, there is a possibility that Graniterock may need to work off- hour shifts, work in a non-linear manner, or otherwise provide temporary access to the restoration contractor which could result in additional costs. FISCAL IMPACT There are sufficient funds in Measure AA Portfolio 02 (Regional: Bayfront Habitat Protection and Public Access Partnerships) to cover the recommended action. However, the adopted FY20 project budget may be insufficient to cover the recommended action and expenditures if the construction continues on an accelerated schedule. The table below outlines the project budget and fiscal impact of the recommendation, including when expenditures are expected to occur. R-19-144 Page 3 Ravenswood Bay Trail Design and Implementation MAA02-002 Prior Year Actuals FY20 Adopted FY21 Projected Estimated Future Years TOTAL District Funded (Fund 30): $894,791 $551,849 $828,207 $0 $2,274,847 Grant Amount: $512,374 $1,424,911 $818,043 $0 $2,755,328 Total Budget: $1,407,165 $1,976,760 $1,646,250 $0 $5,030,175 Spent-to-Date (as of 10/14/2019): ($1,407,165) ($139,913) $0 $0 ($1,547,078) Encumbrances: $0 ($4,094,911) $0 $0 ($4,094,911) Graniterock Change Order: $0 ($301,318) $0 $0 ($301,318) 10% Contingency: $0 ($30,000) $0 $0 ($30,000) Budget Remaining ** (Proposed): $0 ($2,589,382) $1,646,250 $0 ($943,132) ** This project is progressing faster than contemplated in the Spring of 2019 when the budget was prepared and allocated over the two fiscal years. The budget overage in FY20 and the budget surplus in FY21 will be adjusted at the Q2 Budget Review in January 2020, as will the total budget overage of 943,132. Additional funding sources for this project are anticipated to include a $750,000 mitigation grant from the San Francisco Bay Conservation and Development Commission (BCDC) that is in progress, which is not included in the Grant Amount in the table above. The following table outlines the Measure AA Portfolio 02 (Regional: Bayfront Habitat Protection and Public Access Partnerships) allocation, costs-to-date, and the fiscal impact related to the Ravenswood Bay Trail Design and Implementation project MAA02-002. Staff anticipates recommending that the remaining project balance of approximately $200,000 come from the MAA02 Portfolio Balance Remaining (identified below). MAA02 Portfolio Allocation: $5,052,000 Grants and Donations Awarded: $2,755,328 Life-to-Date Spent (as of 10/14/2019): ($2,242,967) Encumbrances: ($4,118,441) Graniterock Change Order including contingency: ($331,318) Portfolio Balance Remaining (Proposed): $1,114,602 BOARD COMMITTEE REVIEW No Committee review has occurred for the recommended contract amendment. PUBLIC NOTICE Public notice was provided as required by the Brown Act. R-19-144 Page 4 CEQA COMPLIANCE The Project was evaluated in a Mitigated Negative Declaration and Initial Study (IS/MND), adopted by the Board on November 16, 2016 (R-16-146). An addendum to the IS/MND (Exhibit A to the resolution) was prepared to evaluate the potential impacts of (1) repaving the additional linear feet of existing Bay Trail and pedestrian access path, and (2) modifying the bridge abutment installation method. Pursuant to section 15164 of the CEQA Guidelines, the differences between the approved Project described in the 2016 IS/MND and the modification of the Project as currently proposed and described in the addendum are minor, and the addendum provides sufficient environmental documentation of the changes to the Project. The addendum finds that these minor additions and technical changes to the Project do not alter any of the conclusions of the 2016 IS/MND. No significant environmental effects or a substantial increase in the severity of previously identified significant effects would result. The additions also would not affect any of the mitigation measures, including their feasibility or implementation. NEXT STEPS If approved, the General Manager will authorize the change order directing Graniterock to resurface the additional segments of trail as part of the Ravenswood Bay Trail Connection Project. All paving within the Preserve will be completed by January 31, 2020. Attachments: 1. Resolution Adopting the Addendum to the Mitigated Negative Declaration 2. Project Site Map Responsible Department Head: Scott Reeves, Engineering & Construction Acting Department Manager Prepared by: Scott Reeves, Engineering & Construction Acting Department Manager Resolutions/2019/19-__RavenswoodMNDAdendum 1 RESOLUTION NO. 19-__ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AN ADDENDUM TO THE MITIGATED NEGATIVE DECLARATION FOR THE RAVENSWOOD BAY TRAIL CONNECTION PROJECT AND APPROVING MINOR PROJECT MODIFICATIONS WHEREAS, pursuant to the California Environmental Quality Act (Public Resources Code § 21000 et seq.) (“CEQA”), the Midpeninsula Regional Open Space District (the “District”) is the lead agency for environmental review of the Ravenswood Bay Trail Connection Project (the “Project”); and WHEREAS, on November 16, 2016, the Board of Directors of the District (the “Board”) adopted the Initial Study/Mitigated Negative Declaration (“IS/MND”) for the Project by approving Resolution No. 16-59; and WHEREAS, subsequent to the adoption of the IS/MND and approval of the Project, the District identified certain minor modifications to the Project, including additional areas of trail resurfacing and a specific method for constructing bridge abutments (the “Project Modifications”); and WHEREAS, the Project Modifications are desirable to the District because they will: 1) enhance the District’s ability to fulfill the goals of the Project, which is to establish an environmentally sustainable visitor destination that aligns with the District’s mission by balancing public access for people of all abilities with environmental restoration; and 2) construct bridge abutments in a manner which is as environmentally sensitive as possible, a previously-identified component of the Project, with an impact hammer with a kinetic dampening compound rather than a vibratory hammer; and WHEREAS, the District has prepared an Addendum to the IS/MND in accordance with CEQA section 21166 and CEQA Guidelines section 15164 to describe the Modifications, which is attached hereto and incorporated herein by this reference (the “Addendum”); and WHEREAS, the Project Modifications constitute minor technical changes and would not alter any of the conclusions, or result in new significant impacts to the environment, there is no substantial increase in the severity of previously identified significant impacts, and no new mitigation measures are required. NOW, THEREFORE, BE IT RESOLVED AND APPROVED by the Board of Directors as follows: 1. The Addendum to the IS/MND fully describes the proposed minor changes to the Project and has been prepared in compliance with CEQA (Cal. Public Resources Code section 21000 et seq.) and the CEQA Guidelines (Cal. Code of Regs. section 15000 et seq.) 2. The Addendum reflects the Board of Directors’ independent judgment and analysis. Attachment 1 Resolutions/2019/19-__RavenswoodMNDAdendum 2 3. In accordance with CEQA Guidelines section 15164, the Addendum, considered together with the IS/MND, adequately addresses the potential environmental impacts associated with the Project Modifications. 4. The documents and other materials constituting the administrative record of the proceedings upon which the Board’s decision is based are located at the Midpeninsula Regional Open Space District, Administration Office, 330 Distel Circle, Los Altos, CA 94022. 5. The Addendum is hereby approved by the Board and shall be considered a part of the District’s environmental review of the Project. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on _____, 2019, at a Regular Meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Exhibit A: Addendum to the Initial Study/Mitigated Negative Declaration for the Ravenswood Bay Trail Connection Project Attachment 1 Addendum to the Initial Study / Mitigated Negative Declaration Bay Trail Connection at Ravenswood Open Space Preserve SCH# 2016092070 Exhibit A Exhibit A Addendum to the Initial Study / Mitigated Negative Declaration Bay Trail Connection at Ravenswood Open Space Preserve SCH# 2016092070 LEAD AGENCY: Midpeninsula Regional Open Space District 330 Distel Circle Los Altos, CA 94022 Contact: Gretchen Laustsen, Planner III Phone: 650.691.1200 Fax: 650.691.0485 November 13, 2019 Exhibit A Exhibit A TABLE OF CONTENTS Section Page ACRONYMS AND ABBREVIATIONS ...................................................................................................................... II 1 BAY TRAIL CONNECTION AT RAVENSWOOD OPEN SPACE PRESERVE OVERVIEW ............................................................................................................................. 1 1.1 Purpose of this Document ............................................................................................................. 1 1.2 Project History ................................................................................................................................. 2 2 CEQA GUIDANCE REGARDING PREPARATION OF AN ADDENDUM TO THE IS/MND ............................. 6 3 DESCRIPTION OF PROPOSED PROJECT MODIFICATIONS ...................................................................... 7 3.1 Pedestrian trail and access route repaving .................................................................................. 7 3.2 Construction methods and equipment ....................................................................................... 11 4 ENVIRONMENTAL CONSEQUENCES OF PROPOSED PROJECT MODIFICATIONS ................................. 12 4.1 Aesthetics...................................................................................................................................... 12 4.2 Agriculture and Forestry Resources ............................................................................................ 12 4.3 Air Quality ...................................................................................................................................... 13 4.4 Biological Resources .................................................................................................................... 13 4.5 Cultural Resources ....................................................................................................................... 13 4.6 Geology and Soils ......................................................................................................................... 14 4.7 Greenhouse Gas Emissions ......................................................................................................... 14 4.8 Hazards and Hazardous Materials .............................................................................................. 15 4.9 Hydrology and Water Quality ........................................................................................................ 15 4.10 Land Use and Planning ................................................................................................................ 16 4.11 Mineral Resources ....................................................................................................................... 16 4.12 Noise ............................................................................................................................................. 16 4.13 Population and Housing ............................................................................................................... 17 4.14 PUBLIC Services ........................................................................................................................... 17 4.15 Recreation ..................................................................................................................................... 17 4.16 Transportation .............................................................................................................................. 17 4.17 Utilities & Service Systems .......................................................................................................... 18 5 CONCLUSION ........................................................................................................................................ 18 Exhibits Exhibit 1 Regional Location ........................................................................................................................... 4 Exhibit 2 Vicinity Map ....................................................................................... Error! Bookmark not defined. Exhibit 3 Approved Project Area .................................................................................................................... 9 Exhibit 4 Proposed Expanded Project Area ................................................................................................ 10 Exhibit A ACRONYMS AND ABBREVIATIONS ADA Bay Trail BAAQMD CEQA Americans with Disabilities Act San Francisco Bay Trail Bay Area Air Quality Management District California Environmental Quality Act District Midpeninsula Regional Open Space District IS/MND Initial Study / Mitigated Negative Declaration MROSD NPDES Midpeninsula Regional Open Space District National Pollutant Discharge Elimination System Ravenswood OSP Ravenswood Open Space Preserve SFPUC San Francisco Public Utilities Commission Exhibit A 1 BAY TRAIL CONNECTION AT RAVENSWOOD OPEN SPACE PRESERVE OVERVIEW 1.1 PURPOSE OF THIS DOCUMENT In November 2016, the Midpeninsula Regional Open Space District (District, MROSD) Board of Directors adopted the Initial Study and Mitigated Negative Declaration (IS/MND) (State Clearinghouse No. 2016092070) for the Bay Trail Connection Project At Ravenswood Open Space Preserve (herein referred to as the 2016 ISMND). The 2016 IS/MND analyzed a proposed project that included: 1. Transfer of a public trail easement from the San Francisco Public Utilities Commission (SFPUC) property to the Midpeninsula Regional Open Space District (MROSD). 2. MROSD’s adoption of a Preliminary Use and Management Plan for the trail easement. 3. Potential future transfer of the public trail easement from MROSD to another public agency. 4. Design, permitting, and construction of the new San Francisco Bay Trail (Bay Trail) segment. 5. Operation of the new Bay Trail segment with extended trail use hours for Bay Trail commuters (5:00 a.m. to 10 p.m.). 6. Maintenance of the new Bay Trail segment. 7. Resurfacing of the existing Bay Trail segment in Ravenswood Open Space Preserve. The District’s proposed modifications to the previously approved project includes repaving of additional existing Bay Trail segments in Ravenswood Open Space Preserve, repaving of the existing asphalt pedestrian access route from the existing parking area to the existing pedestrian bridge along Bay Road, modifying the bridge abutment construction method, and correcting a clerical error to mitigation measure BIO-1.5. Refer to Section 3 of this addendum for a more detailed description of these proposed project modifications. The project purpose identified in Section 1.0, page 2, of the 2016 IS/MND remain unchanged. The purpose of this proposed Addendum is to consider whether these modifications to the project would result in the need for additional analysis under CEQA (Public Resources Code, section 21166; CEQA Guidelines, sections 15162, 15164). As demonstrated in Section 4 below, the project modifications do not meet any of the criteria listed in section 15162 of the CEQA Guidelines (as described in Section 2 below). This means the modifications would not (1) result in new significant environmental effects or a substantial increase in the severity of previously identified significant effects due to substantial changes to the project; (2) result in significant environmental effects or a substantial increase in the severity of previously identified significant effects due to substantial changes with respect to the circumstances under which the project is undertaken; or (3): affect approved mitigation measures, requiring new mitigation measures or alter their feasibility or implementation. Therefore, pursuant to section 15164 of the CEQA Guidelines, the differences between the approved project described in the 2016 IS/MND and the refined elements of the project as they are currently proposed are considered minor technical changes and additions. For these reasons, an addendum to the 2016 IS/MND is the appropriate mechanism to address modifications to the project. This document concludes that the proposed expansion of repaving of the existing Bay Trail and the existing pedestrian access path, the modification to the bridge abutment installation method, or the clerical correction to mitigation measure BIO-1.5 would not alter any of the conclusions of the 2016 IS/MND. As Exhibit A mentioned above, none of the conditions listed in section 15162 of the CEQA Guidelines exist for the project modification described herein. Therefore, pursuant to section 15164 of the CEQA Guidelines, the differences between the approved project described in the 2016 IS/MND and the modification of the project as currently proposed and described in this addendum are minor and this addendum provides sufficient environmental documentation. 1.2 PROJECT HISTORY In 1989, the Association of Bay Area Governments (ABAG) adopted the Bay Trail Plan. The Plan set forth the route and policies for the development of the San Francisco Bay Trail, a 500-mile shoreline walking and bicycling path that will one day encircle the Bay. The Bay Trail provides accessible recreational opportunities for outdoor enthusiasts, including hikers, joggers, bicyclists, and skaters. It also has important transportation benefits, providing a commute alternative for cyclists including a bicycle crossing of the Dumbarton Bridge. ABAG’s San Francisco Bay Trail Project Gap Analysis Study identifies the Ravenswood Bay Trail gap (Segment 2092) as a short missing link in the Bay Trail on the San Francisco Peninsula. This missing link is located between the existing on-street bicycle lane on University Avenue and the existing unpaved multipurpose trail in the MROSD’s Ravenswood Open Space Preserve. In 2005, the Bay Trail Feasibility Study was prepared by the City of Menlo Park to compare several trail alignment alternatives for completing this trail gap. After considering community and regulatory agency feedback, the final feasibility study proposed a Preferred Plan that showed the trail traversing a roughly 0.5-mile long narrow corridor owned by the SFPUC between the Dumbarton rail line and the City of East Palo Alto’s University Village neighborhood. In September 2012, the City of East Palo Alto approved the Ravenswood/4 Corners Transit-Oriented Development (TOD) Specific Plan and certified the accompanying Environmental Impact Report (EIR) (East Palo Alto 2012). This Specific Plan includes phased implementation of a future two-lane road and pedestrian/bicycle trail from University Avenue to connect eastward to the Bay Trail. The first phase includes the trail only, and the second phase includes the trail and road. The EIR stated that project level environmental review of the loop road would be required during the design phases of the project. The proposed trail project evaluated in the projects approved IS/MND tiered off of the Specific Plan EIR. Mitigation measures from the Specific Plan EIR were incorporated into the approved IS/MND, as applicable. SFPUC completed the construction of the Hetch Hetchy Bay Pipeline Tunnel (SFPUC 2009) north of the Ravenswood/4 Corners TOD Specific Plan loop road. The pipeline alignment passes underneath Ravenswood Open Space Preserve, requiring an easement from MROSD, which was granted on January 31, 2011. In exchange, MROSD obtained an open space easement on the SFPUC parcel, where the preferred route of the Bay Trail was identified in the 2005 Bay Trail Feasibility Study. This easement served as a temporary placeholder for a future trail easement while MROSD and the SFPUC evaluated the feasibility of creating a trail easement over a portion of the open space easement for purposes of providing a public access trail. Following an extensive planning effort, which included the evaluation of current land use constraints, sensitive biological resources, construction techniques, and regulatory requirements, resulted in a consensus between MROSD, the Cities of Menlo Park and East Palo Alto, SFPUC, and community stakeholders on a conceptual Bay Trail route. In November 2016, the MROSD Board of Directors approved the conceptual trail alignment, adopted the Project’s Initial Study / Mitigated Negative Declaration (R-16-146) and adopted a resolution to accept the public trail easement from the SFPUC. The public trail easement was recorded in March 2018. Construction plans were completed in May 2019 and all project permits were secured in August 2019. Exhibit A Exhibit 1 Regional Map Exhibit A Exhibit 2 Vicinity Map Exhibit A Exhibit A 2 CEQA GUIDANCE REGARDING PREPARATION OF AN ADDENDUM TO THE IS/MND Section 15162 (a) of the CEQA Guidelines provides that when a negative declaration has been adopted for a project, no subsequent negative declaration shall be prepared for that project unless the lead agency determines, on the basis of substantial evidence in light of the whole record, that one or more of the following conditions is met: (1) substantial changes are proposed in the project which will require major revisions of the previous negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous negative declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous negative declaration was adopted, shows any of the following: (A) the project will have one or more significant effects not discussed in the previous negative declaration; (B) significant effects previously examined will be substantially more severe than shown in the previous negative declaration; (C) mitigation measures or alternatives previously found not to be feasible would in fact be feasible, and would substantially reduce one or more significant effects of the project, but the project proponents decline to adopt the mitigation measures or alternatives; or (D) mitigation measures or alternatives which are considerably different from those analyzed in the previous negative declaration would substantially reduce one or more significant effects on the environment, but the project proponents decline to adopt the mitigation measures or alternatives. Section 15164 of the CEQA Guidelines states that a lead agency or a responsible agency shall prepare an addendum to a previously adopted IS/MND if some changes or additions are necessary, but none of the conditions described above in section 15162(a), calling for preparation of a subsequent negative declaration, have occurred. CEQA allows lead and subsequent responsible agencies issuing additional discretionary approvals for a project to restrict their review of modifications to a previously approved project to the incremental effects associated with the proposed modifications, compared against the anticipated effects of the previously approved project at build-out. In other words, if the project under review constitutes a modification of a previously approved project which was subject to prior final environmental review, the “baseline” for purposes of CEQA is adjusted such that the originally approved project is assumed to exist. The District is proposing only minor modifications to the approved project; these changes are described in Section 3 of this addendum. As demonstrated in detail below, the project modifications do not meet any of the criteria listed in section 15162 that would require a subsequent IS/MND. First, the modifications would not result in any new significant environmental effects or a substantial increase in severity of previously evaluated significant effects that result from either a substantial change to the project or changes to the project circumstances. Second, there is no new information of substantial importance since certification of the 2016 IS/MND that shows the modifications will have new significant effects or more severe previously Exhibit A evaluated effects. Finally, no mitigation measures in the 2016 IS/MND will be altered, and no new mitigation measures will be required. Therefore, pursuant to section 15164 of the CEQA Guidelines, the differences between the approved project described in the 2016 IS/MND and the refined elements of the project, as they are currently proposed, are minor technical changes. Furthermore, the 2016 IS/MND and associated mitigation monitoring and reporting program remain valid for mitigating the identified potentially significant impacts that would result from implementation of the project, including the proposed modifications. For these reasons, an addendum to the 2016 IS/MND is the appropriate mechanism to address modifications to the project. 3 DESCRIPTION OF PROPOSED PROJECT MODIFICATIONS The District’s proposed modifications to the previously approved project include repaving of additional existing segments of the Bay Trail, repaving of the existing asphalt pedestrian access route that connects the existing parking area to the existing pedestrian bridge along Bay Road, modifying the bridge abutment construction method from vibratory installation to impact driver installation, and correcting a clerical error to mitigation measure BIO-1.5. More specifically, the project includes 1) repaving 2,641 linear feet of existing trail to the north of the approved project work and 653 linear feet to the south of the approved project work, and repaving 800 linear feet of an existing pedestrian access route adjacent to the approved project area; 2) modifying the bridge abutment installation method and equipment from a vibratory hammer to an impact driver; and 3) correcting a clerical error in mitigation measure BIO-1.5 to more accurately reflect the construction equipment described in the Project Description of the 2016 IS/MND. The purpose of this proposed Addendum is to consider whether these modifications to the project would result in the need for additional analysis under CEQA (Public Resources Code, section 21166; CEQA Guidelines, sections 15162, 15164). The following provides a description of each proposed modification to the previously approved project. 3.1 PEDESTRIAN TRAIL AND ACCESS ROUTE REPAVING The proposed project changes include repaving of additional segments of the Bay Trail and repaving of an existing pedestrian access route. These proposed changes will remove barriers to accessibility that were identified during the development of the District’s Americans with Disabilities (ADA) Self-Evaluation and Transition Plan Update which was approved by the District’s Board of Directors in May 2019. During this planning process, evaluations of each Preserve were conducted and physical barriers limiting accessibility were identified. At the Ravenswood Open Space Preserve (OSP), barriers, such as excessive grades and tread obstacles, were identified along the existing trail and access route from the parking area to the existing bridge. To minimize impacts to sensitive habitats and species, the District proposes to remove these high priority barriers as part of the ongoing construction activities. The approved project includes paving of approximately 3,600 linear ft (0.7 mile) of the existing Bay Trail that is located along the levee that surrounds the marsh within the Ravenswood OSP. This paving extends south from the new trail alignment’s terminus to the southern terminus of the Bay Trail, located on the western perimeter of the Ravenswood OSP marsh. The newly paved trail would be approximately 8 ft wide with 2-ft shoulders on each side and would follow the existing Bay Trail alignment along the top of the levee bank. Resurfacing activities would be restricted to the top of the levee bank avoiding the ruderal levee slope and northern coastal salt marsh habitats in the adjacent areas. The additional trail segments that the District is proposing to repave include 2,641 linear feet to the north of the approved project area and 653 linear feet to the south of the approved project area. These segments will be improved to the same details and specifications of the approved project. The existing paved pedestrian access route is directly adjacent to Bay Road and connects the existing Ravenswood OSP parking area to the existing pedestrian bridge leading to the levee top trail. The District is proposing to repave an 800 linear foot Exhibit A section (8-foot width). All necessary permit would be secured prior to initiating the proposed work and applicable permit conditions, jurisdictional requirements and mitigation measures would be followed. Exhibit A Exhibit 3 Approved Project Area Exhibit A Exhibit 4 Proposed Expanded Project Area Exhibit A 3.2 CONSTRUCTION METHODS AND EQUIPMENT 3.2 a. Subsequent to the award of contract for construction of the approved project, the specified construction method for the bridge abutments was deemed infeasible. The specified vibratory installation, using a vibratory hammer to install concrete bridge piles, is not industry standard because of the probability that the pile would be damaged during installation. This is supported by Caltrans Standard Section 49 which prohibits vibratory installation of concrete piles. Although steel piles are commonly vibrated into place, steel piles would pose a potential risk of corrosion because of the aquatic environment of the project and are therefore not recommended. The District’s proposed project modification replaces the use of the vibratory hammer with an impact driver with a kinetic dampening compound. Noise Impact Assessments provided by the pile driving contractor demonstrate that acoustic levels are comparable between vibratory and dampened impact hammering methods. Both methods are classified as point-source noises, measured in maximum decibel levels (dB). The industry standard benchmark comparison is 50 LF away from the point-source. Vibratory hammering generates 88–100 dB and impact hammering with the kinetic dampening compound generates 60-90dB. The nearest neighbor is approximately 130 LF away, and dampened impact hammering would generate a maximum of 60 dB, equivalent to the 60dB generated by the vibratory hammering. Furthermore, a solid 10 ft tall wall will be constructed to further block sound waves traveling at ground level. This proposed construction method is consistent with and would be implemented with all applicable mitigation measures. MM NOI-1.2: The contractor shall use “new technology” power construction equipment with state-of- the-art noise shielding and muffling devices. All internal combustion engines used on the project site shall be equipped with adequate mufflers and shall be in good mechanical condition to minimize noise created by faulty or poorly maintained engines or other components. MM NOI-1.3: Stationary noise generating equipment shall be located as far as possible from sensitive receptors. MM NOI-1.4: Stationary equipment located within 100 feet of existing residential receivers shall be acoustically shielded. 3.2 b The 2016 IS/MND Project Description provides details regarding the equipment that will be used to construct the approved trail project. Trail construction equipment would include a striping machine, road grader, small excavator, skip loader, power auger, weed mower and various hand tools (e.g. power drills, skill saws, and hammer). Bridge segments would be delivered to the construction site using large trucks. Cranes would then be required to place the bridge segment on the support abutments. The boardwalk would be constructed using hand tools and light weight construction equipment. Mitigation Measure BIO-1.5, as written in the 2016 IS/MND (see below) provides unclear and inaccurate information as how the project was described to be implemented. MM BIO-1.5: All work associated with the boardwalk (i.e., anchor piers and wood decking) shall be done by hand crews, using hand tools, including hand-held drills and other equipment. Cranes would then be required to place the bridge segments on their supports/abutments. Exhibit A To provide clear and accurate construction guidance in accordance with the Project Description of the 2016 IS/MND, the District proposed the following clerical correction to MM BIO-1.5. MM BIO-1.5: All work associated with the boardwalk (i.e., anchor piers and wood decking) shall be done by hand crews, using hand tools, (including hand-held drills) and other light weight construction equipment. Cranes would then be required to place the bridge segments on their supports/abutments. 4 ENVIRONMENTAL CONSEQUENCES OF PROPOSED PROJECT MODIFICATIONS The purpose of this discussion below is to evaluate the environmental issue areas in terms of any “changed condition” (i.e., changed circumstances, project changes, or new information of substantial importance) resulting from the proposed project modifications that may result in a different environmental impact significance conclusion from the adopted 2016 IS/MND. Each resource issue area is addressed below. 4.1 AESTHETICS The 2016 IS/MND identified less-than-significant impacts associated with impacts on scenic vistas, damage to scenic resources within a scenic highway corridor, changes in visual character, and impacts from nighttime lighting. The proposed repaving of additional trail segments would occur within the same general project area and have a similar appearance to the existing trail. Thus, the proposed project would not substantially damage any scenic resources or substantially degrade the existing visual character or quality of the site or its surroundings. The proposed project additions, including the modified installation equipment for the bridge abutments and repaving of additional existing trail segments, would not create a new source of light or glare as the trail would not be lighted. Based on the above discussion, there are no new significant effects or substantial changes to the environmental evaluation of aesthetic resources provided in the approved 2016 IS/MND that would occur with the implementation of the proposed project modifications. The project modifications evaluated in this addendum are visually consistent with the project as proposed in the 2016 IS/MND and would not generate any new significant impacts related to aesthetics. 4.2 AGRICULTURE AND FORESTRY RESOURCES As discussed in the 2016 IS/MND the local General Plans and Zoning Districts do not designate the project area for agricultural or salt pond purposes or forest land/timberland. The development of a trail in the project area would not, therefore, result in the loss of agricultural land or forest land/timberland. In addition, the project area is located in an urban area and there are no adjacent properties used for agricultural, salt production pond, or forest land/timberland purposes. The approved project would not result in conversion of off-site farmland or forest land/timberland to urban uses or conflict with any Williamson Act contracts as the proposed project modification includes repaving of existing trails and access routes and would therefore have no impact on these resources and would result in no change to the 2016 IS/MND conclusion. Exhibit A 4.3 AIR QUALITY The 2016 IS/MND identified potentially significant impacts related to the construction of the proposed trail which could temporarily affect local air quality and increase exposure of sensitive receptors to levels of dust above Bay Area Air Quality Management District (BAAQMD) significance thresholds. As indicated in the 2016 IS/MND, these impacts would be reduced to a less-than-significant impact with implementation of Mitigation Measures MM AIR-1 (BAAQMD best management practices) and would not conflict with any air quality plans. Proposed modifications would not result in new or more severe impacts because the proposed land uses remain fundamentally the same, and the proposed construction activities and modification are minor and temporary (i.e., additional repaving of the existing trail and access route segments and modification of the bridge abutment construction equipment). Construction and installation of the proposed project modifications, like the approved project, could increase construction-related emissions of fugitive dust and result in exposure of sensitive receptors to fugitive dust emissions however, with the implementation of MM AIR-1 (2016 IS/MND), impacts would be reduced to a less than significant level. For the reasons described above, no new significant effects or substantial changes to the environmental evaluation of air quality impacts provided in the 2016 IS/MND would occur with implementation of the proposed project modifications. 4.4 BIOLOGICAL RESOURCES The 2016 IS/MND identified potentially significant impacts related to loss of special-status species (i.e., including special-status mammals, special status or nesting birds, special status plants) during trail construction or other ground-disturbing activities, loss of riparian habitat, other sensitive natural community, federally protected wetlands, or fill of Waters of the U.S. during trail construction. These impacts would be reduced to a less-than-significant impact with implementation of Mitigation Measure BIO-1.1 through 1.8, BIO-2.1 through 2.6, BIO-3.1, BIO-4.1 through 4.2, and BIO-5.1 through 5.7. The 2016 ISMND identified a less-than-significant impact associated with effects of increased recreation on native species and interference with wildlife movement and no impact related to conflict with local policies, ordinances or an approved habitat conservation plan. The project modifications would not increase the potential for impacts to biological resources because the potential for land disturbances associated with the construction activities remain within the proposed areas analyzed in the 2016 IS/MND or within adjacent disturbed areas (existing Bay Trail segments and existing access routes to the north and south of approved project area). With implementation of all appropriate mitigation measures, and proposed project modifications limited to proposed areas of disturbance analyzed in the 2016 IS/MND, and adjacent disturbed existing trails and access routes, no new impacts to biological resources would result from implementation of the proposed project modifications evaluated in this addendum. 4.5 CULTURAL RESOURCES The 2016 IS/MND identified less-than-significant impacts associated with impacts on cultural resources. As discussed in the IS/MND, there are two potentially eligible historic resources within or near the project area, namely the Hetch Hetchy Aqueduct and the Dumbarton Rail Corridor. The Hetch Hetchy Bay Division Pipeline extends approximately 21 miles from Fremont to Redwood City and the small crossing for the trail would have no impact on its significance related to its association with the Hetch Hetchy water system. The Dumbarton Rail Corridor is outside the project site and the trail construction Exhibit A would not affect the integrity of the district’s location, setting, and association with the Southern Pacific Railroad system. The proposed repaving of additional trail segments would occur within the same general project area. Thus, there are no new significant effects or substantial changes to the environmental evaluation of cultural resources provided in the approved 2016 IS/MND that would occur with the implementation of the proposed project modifications. The project modifications evaluated in this addendum are consistent with the project as proposed in the 2016 IS/MND and would not generate any new significant impacts related to cultural resources. 4.6 GEOLOGY AND SOILS The 2016 IS/MND identified less than significant impacts related to risks to people and structures from seismic hazards, construction-related erosion or soil hazards. The 2016 IS/MND identified no significant impacts associated to risks to people and structures from fault rupture hazards or landslides. As mandated by building and seismic safety codes, the project was designed to account for seismic and soils conditions at the site and would not exacerbate these conditions. The project modifications evaluated in this addendum (i.e., additional repaving of the existing trail and access route segments and modification of the bridge abutment construction equipment) are consistent with the project as proposed in the 2016 IS/MND and designed to the same standards and would not generate any new significant impacts related to geology and soils. Therefore, the proposed modifications to the project would not result in significant adverse geology, soils, or seismicity impacts to life or property. 4.7 GREENHOUSE GAS EMISSIONS The 2016 IS/MND identified less-than-significant impacts associated with generation of greenhouse gas emissions and impacts of climate change on the approved project. The proposed project modifications would include repaving additional segments of an existing trail, including hauling construction activities that would increase the number of new vehicle trips to 82 over a three-week period. Within the 2016 IS/MND, Greenhouse gas (GHG) emissions from construction were estimated to be 110 metric tons of C02 equivalent per year (MT C02e/year) over the construction period. The proposed project modifications would result in an increase of approximately 33.4 C02e/year over the construction period, which constitutes a 30 percent increase from the level of GHG emissions evaluated in the 2016 IS/MND for construction, bringing the total GHG emissions for the construction period to 143.4 MT C02e/year. As stated in the 2016 IS/MND, BAAQMD does not have an adopted significance threshold for GHG emissions from construction (the BAAQMD threshold identified for operations-related GHG emissions is 1,100 MTC02e/year). The proposed project modifications would not result in any new long-term operational-related vehicle trips as the project will construct a recreational and commuter pedestrian and bicycle trail with the potential to reduce long- term GHG emissions. Construction would occur over a finite period of time after which all construction-related GHG emissions would cease, and the construction phase would not be the dominant source of GHG emissions from the project. The construction phase of the proposed project would result in less than significant greenhouse gas emission impacts. The long-term operational phase of the project would reduce GHG emissions and be consistent with adopted plans to reduce GHG emissions because it will facilitate and promote additional pedestrian and bicycle use. The proposed project modifications would not result in new or more severe impacts. Exhibit A 4.8 HAZARDS AND HAZARDOUS MATERIALS The project site is not listed on a state regulatory database as a hazardous materials site. However, a portion of the proposed trail alignment contains potential undocumented fill that could expose construction workers to risks from hazardous materials contamination if such conditions are present. As a mitigation measure for this potential impact, the IS/MND stated that soil will be tested in accordance with standard procedures and protocols for the presence of contamination and hazardous materials. The proposed repaving of additional trail segments will not occur in the area with potential undocumented fill. Thus, there are no new significant effects or substantial changes to the environmental evaluation of hazards and hazardous materials provided in the approved 2016 IS/MND that would occur with the implementation of the proposed project modifications. The project modifications evaluated in this addendum are consistent with the project as proposed in the 2016 IS/MND and would not generate any new significant impacts related to hazards and hazardous materials. 4.9 HYDROLOGY AND WATER QUALITY The 2016 IS/MND found that the approved project, with the implementation of the mitigation measures above, would not result in significant hydrology and water quality impacts. The approved project was found to have the potential to impact drainage and water quality due to the increase in impervious surfaces. Consistent with the approved project, the proposed minor project modifications (repaving additional trail segments and an access route) will comply with applicable National Pollutant Discharge Elimination System (NPDES) provisions for trails project and drain runoff from the impervious trail surfaces to adjacent vegetated areas, reducing the impacts to less than sign. The approved project was also found to have the potential for short-term impacts to water quality through sedimentation or the accidental release of hazardous substances. With mitigation (MM HYD-1.1 – 1.2) to comply with the NPDES General Construction Activities Permit and include BMPs to control the discharge of stormwater pollutants, these impacts would be reduced to less than significant. Because the proposed project is an expansion of the approved project, with the implementation of the applicable mitigation measures in the 2016 IS/MND, the project will not result in significant water quality impacts. The approved project, and much of the surrounding area, could be subjects to impacts associated with flooding and sea level rise. In such instances, the affected portion(s) of the trails could be temporarily closed until the flooding subsides. The approved, as well as the proposed minor project modifications, will not exacerbate flooding or sea level rise. The trail would not impede or redirect flood flows as the new paved portion will be constructed at-grade and will not entail structures (e.g., buildings) that might block flows. The project area is within a tsunami inundation area, which is common to the entire shoreline of the San Francisco Bay. As stated in the 2016 IS/MND, according to findings reported in the Redwood City Seismic Advisory Board report, the largest tsunami recorded at the Golden Gate Bridge was three feet high. Since the project site is located in the southern margin of the San Francisco Bay, more than 20 miles from the Golden Gate Bridge, the tsunami waves would attenuate to less than three feet high. For this reason, the potential for tsunamis affecting the future trail users is considered low to remote. The overall project site, including the areas of the approved and proposed project modifications, would be protected by the bordering marshland located in the Ravenswood Open Space Preserve. Therefore, the proposed project would not be significantly impacted by tsunami inundation. The proposed project, with the implementation of the mitigation measures from the 2016 IS/MND, would not result in significant hydrology and water quality impacts. Exhibit A 4.10 LAND USE AND PLANNING Land use and planning impacts would occur if the project would physically divide an established community, if it would conflict with a land use policy adopted for the purpose of avoiding an environmental impact, or if it would conflict with an applicable habitat conservation plan or natural community conservation plan. The 2016 IS/MND identified no land use impacts associated with the approved project. With the proposed minor modifications, the project remains still consistent with applicable land use plans and policies, would not divide an established community, and would not result in adverse land use impacts. 4.11 MINERAL RESOURCES The approved project would not result in the loss of availability of a known mineral resource, and no mineral excavation sites are present within the project area. As discussed in the 2016 IS/MND, the project would have no impact on mineral resources and the minor project modifications do not alter this conclusion. 4.12 NOISE The 2016 IS/MND identified potentially significant impacts related to substantial temporary or periodic increase in ambient noise, less than significant impacts associated with exposure of persons to or generation of excessive noise or groundborne vibration. As identified in the 2016 IS/MND, construction of the trail would generate noise and would temporarily increase noise levels at adjacent land uses. The District’s proposed project modification replaces the use of the vibratory hammer with an impact driver with a kinetic dampening compound to install the concrete bridge abutments. Noise Impact Assessments provided by the pile driving contractor demonstrate that acoustic levels are comparable between vibratory and dampened impact hammering methods. Both methods are classified as point-source noises, measured in maximum decibel levels (dB). The industry standard benchmark comparison is 50LF away from the point-source. Vibratory hammering generates 88– 100 dB and impact hammering with the kinetic dampening compound generates 60-90 dB. The nearest neighbor is 130 LF away, and dampened impact hammering would generate a maximum of 60 dB, equivalent to the 60 dB generated by the vibratory hammering. Furthermore, a solid 10 ft tall wall will be constructed to further block sound waves traveling at ground level. This proposed construction method is consistent with and would be implemented with all applicable mitigation measures. Any noise or vibration produced by the proposed construction equipment associated with the bridge installations would be of short duration, intermittent, and, consistent with the 2016 IS/MND conclusions (i.e., less-than-significant with mitigation). The potentially significant impacts would be reduced to a less-than-significant impact with implementation of Mitigation Measure NOI-1.1 through 1.7. The 2016 IS/MND identified no significant impacts related to the operational use of the trail, based on exposure of persons to excessive noise while using the trail, and the ongoing operation and use of trail generating significantly increasing ambient noise levels. The operational use of the trail would not be affected by the proposed project modifications and therefore impacts are consistent with those identified in the 2016 IS/MND. For these reasons, the proposed modifications would not result in new or more severe noise impacts. Exhibit A 4.13 POPULATION AND HOUSING The proposed project would serve as a public trail for pedestrians and bicyclists. The project does not include facilities which would directly or indirectly result in job or population growth. The project does not propose any new housing and no housing exists on the project site. The project would, therefore, not displace housing or people. The project would not impact population or housing. Similar to the approved project, the proposed project modifications would result in no impact related to population and housing. 4.14 PUBLIC SERVICES The 2016 IS/MND concluded that there would be no impacts associated with public services. The proposed trail would be constructed in conformance with current fire codes, including adequate emergency vehicle access, features to reduce potential fire hazards, and appropriate safety features to minimize criminal activity. Assuming that the proposed extension of the existing Bay Trail would result in an increase in trail users, there would likely be a small incremental increase in the need for emergency services. In terms of the risk of fire danger, the physical characteristics of the site would be similar both pre- and post-project and would not substantially increase the risk of fire danger. MROSD rangers would patrol the proposed alignment which would minimize any increase in calls for service from the East Palo Alto and Menlo Police Departments. While additional activity along the trail could result in a minimal increase in demand for fire protection and police services, no new fire or police facilities would be required as a result of the project. The project would not construct housing or create jobs and, therefore, would not result in an increased demand for park facilities and would not require additional parkland area. The project itself is a park-related feature in the form of a trail extension that will provide increased opportunities for recreation and improved access to parks. The proposed project would not increase the population of the City of East Palo Alto or the City of Menlo Park and, therefore, would not increase the demand for schools. The proposed project would not increase the population of the Cities of East Palo Alto or Menlo Park and would have no impact on the use of libraries. The proposed minor changes to the proposed project since the time of prior environmental review would not result in new or more severe impacts to public services. 4.15 RECREATION As discussed in Section 4 of the IS/MND, the approved project would provide a new recreational facility. The proposed minor project modifications include improvements to additional segments of trail. The project, with the minor modifications, is still a recreational facility that would connect to, and thereby improve the utility of, existing parks and trails. 4.16 TRANSPORTATION The 2016 IS/MND concluded that the approved project would not result in a significant impact due to increased traffic. The approved project consists of the construction of a trail that would connect to other trails for use by bicyclists and pedestrians, which would increase bicycle commuting within the project area. Exhibit A Operation of the trail would include occasional vehicle trips associated with MROSD ranger patrols and facilities maintenance staff. Most of these trips are already existing in conjunction with the ongoing operation of the existing Bay Trail segments and the Ravenswood Open Space Preserve. The proposed project modifications of equipment modification and additional repaving of existing trail segments will not affect the use or operations of the approved project and therefore, would not result in a significant impact due to increased traffic. This would constitute a less-than-significant impact related to traffic and circulation. 4.17 UTILITIES & SERVICE SYSTEMS As discussed in Section 4 of the 2016 IS/MND, the approved project is limited to the construction of a trail, would not use water except for construction and for short-term irrigation of native plant landscaping during their initial establishment period. A portion of the trail is proposed on the SFPUC service road which provides access to the SFPUC Ravenswood Valve Lot, north of the project site. The trail project would restripe the existing service road to provide for a 10-foot paved multi-use trail and a four-foot gravel shoulder that would continue to accommodate SFPUC service vehicles. The proposed trail project would not affect the operation or accessibility of the adjacent SFPUC Ravenswood Valve Lot. In addition, MROSD will take steps, as directed by SFPUC engineers, to ensure that construction activities (including the use of heavy equipment such as cranes and large trucks to transport bridge segments) will not damage the SFPUC's water transmission pipelines or other water utility infrastructure. Trail regulations would prohibit trail users from entering SFPUC’s property, and the project would include a physical barrier to prevent trail users and unauthorized public from accessing SFPUC facilities. With the SFPUC’s Bay Tunnel Pipeline project recently completed, construction of the proposed trail construction would not interfere with that SFPUC project. The project would not generate any wastewater and would not result in the need for new wastewater treatment facilities or expansion of existing facilities. PG&E currently provides gas and electric service to the project area. No additional lighting is proposed at the project site; therefore, the proposed project with the minor modifications would not increase electricity and natural gas use at the site and would not result in the need for new or expanded infrastructure. Development of the project would not adversely affect the electrical or gas system. The proposed minor project modifications would not affect utilities or service systems. 5 CONCLUSION The proposed minor project modifications, including repaving of additional existing Bay Trail segments in Ravenswood Open Space Preserve, repaving of the existing asphalt pedestrian access route from the existing parking area to the existing pedestrian bridge along Bay Road, modifying the bridge abutment construction method, and correcting a clerical error to mitigation measure BIO-1.5 would not alter any of the conclusions of the 2016 IS/MND. No significant environmental effects or a substantial increase in the severity of previously identified significant effects would result. The additions also would not affect any of the mitigation measures, including their feasibility or implementation. As mentioned above, none of the conditions listed in section 15162 of the CEQA Guidelines exist for the project modification described herein. Therefore, pursuant to section 15164 of the CEQA Guidelines, the differences between the approved project described in the 2016 ISMND and the modification of the project as currently proposed and described in this addendum are minor and this addendum provides sufficient environmental documentation. Exhibit A EAST PALO ALTO SFPUC D O N E D W A R D S N W R PALO ALTO BAYLANDS S F B a y RAVENSWOOD OPEN SPACE PRESERVE Un i v e r s i t y A v e E A S T P A L O A L T O MENLO PARK Kavanaugh Dr Fo r d h a m S t Tulane A v e Purd u e A v e Ste v e n s A v e Drew Ct Purd u e A v e Notre Dame Ave Tem p l e C t Go n z a g a S t Illi n o i s S t Ge o r g e t o w n S t O'brien D r Em m e t t W y Xavier St An n a p o l i s S t Ba y l o r S t Ad a m s D r Pu l g a s A v e HunterSt Ta r a S t Bay Rd U n i v e r s i t y A v e Project Site Map Pa t h : G : \ P r o j e c t s \ R a v e n s w o o d \ B a y T r a i l _ U r b a n G r e e n i n g G r a n t \ B a y T r a i l _ U r b a n G r e e n i n g I m p r o v e m e n t s _ 2 0 1 9 1 0 0 9 . m x d Cr e a t e d B y : f l o p e z 0 1,000500 FeetI MROSD Preserves While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features. Watershed Land San Francisco Oakland San Jose Vallejo San Rafael Santa Cruz Area of Detail Other Protected Lands Other Public Agency Existing Bay Trail Wetland ÉÉ ÉÉÉÉ City Boundary Midpeninsula Regional Open Space District (Midpen) 10/31/2019 Trail Resurfacing Paved Trail SFPUC Service Road/Paved Trail Boardwalk Bridge Trail Improvements Additional Trail Resurfacing Attachment 2 Rev. 1/3/18 R-19-145 Meeting 19-28 November 13, 2019 AGENDA ITEM 5 AGENDA ITEM Contract Award to Grassroots Ecology to Protect and Restore Natural Resources through Service-Learning GENERAL MANAGER’S RECOMMENDATION Authorize the General Manager to enter into a four-year agreement with Grassroots Ecology of Palo Alto, California to provide service-learning events for an amount not to exceed $295,417, a portion of which is reimbursable through an existing grant. SUMMARY Since 2015, the Midpeninsula Regional Open Space District (District) and Grassroots Ecology (Grassroots) have partnered to provide stewardship and volunteer engagement to expand public awareness, involvement, and support of natural resource management activities at District Open Space Preserves (OSP). The General Manager recommends awarding a four-year cooperative agreement with Grassroots for a base amount of $295,417. The Fiscal Year (FY) 2019-20 budget includes sufficient funds to cover expenditures through June 30, 2020. Funds to complete the contract work in future years will be proposed as part of the annual Budget and Action Plan process. A portion of the contract, up to approximately $104,448, is reimbursable through a Memorandum of Understanding and grant from Valley Water. DISCUSSION The District manages invasive plants on OSPs “to protect and restore the natural environment” with the goal of safeguarding the diversity and integrity of the natural resources and ecological processes. District field staff, contractors, non-governmental organizations (e.g. Grassroots), and volunteers all assist in vegetation management on OSPs. District staff oversee the work of partner organizations by conducting pre- and post- treatment surveys and providing biological monitoring when working near sensitive areas such as ponds with rare aquatic species. The District uses Integrated Pest Management (IPM) practices to manage invasive species, and workers are required to follow thirty-seven (37) best management practices (BMP) to protect the environment and human health. Over the past two years, volunteers led by professionally educated and trained personnel account for 37% of all hours dedicated to invasive species work. Service-Learning Service-learning on District managed lands is an educational approach that combines learning objectives, through formal and informal interpretative talks by knowledgeable leaders, with community service. Service-learning projects meet resource management goals while also achieving the District’s mission to “provide opportunities for ecologically sensitive public R-19-145 Page 2 enjoyment and education”. It provides a “down-to-earth” enriched learning experience while engaging community members in meaningful stewardship work to protect and restore the natural environment. Grassroots Ecology Grassroots (www.grassrootsecology.org) is a local, nonprofit 501(c)(3) whose mission “is to engage and educate the public to restore local ecosystems” (Attachment 1). In 2015, the Board authorized a partnership agreement with Grassroots to increase volunteer stewardship opportunities at District OSPs (R-15-145). The organization’s staff has extensive experience in managing habitat restoration volunteer programs, as well as establishing relationships with local schools for the purposes of outreach, education, and volunteer recruitment. Over 80% of the participants are local youth. Grassroots Ecology works to involve underserved communities wherever possible, such as working with the San Jose Conservation Corps, thereby expanding diversity efforts consistent the District’s Diversity, Equity, and Inclusion Policy. The proposed contract would allow Grassroots to continue existing restoration efforts through service-learning events at both the Hawthorns area of Windy Hill and Russian Ridge OSPs, and expand similar efforts at other District preserves in Santa Clara County using grant funding from Valley Water. District staff, with input from Grassroots, has identified a third new restoration site at Bear Creek Redwoods OSP and a fourth possible project location for a native pollinator demonstration garden at Rancho San Antonio OSP, as previously presented to the Board in May of 2019 (R-19-14). Attachment 2 shows the general locations of the four new restoration efforts under this proposed contract. Service-learning events with Grassroots involves teaching volunteers how to identify and manually remove targeted invasive species while educating them on the impacts of these species to natural resources at the selected sites. Grant Funding Valley Water provides funding for habitat restoration activities through its Measure B, the Safe, Clean Water and Natural Flood Protection Program. In June of 2017, the Board authorized the General Manger to enter into a five-year MOU (ending in July of 2022) with Valley Water under the D2: Revitalize Stream, Upland and Wetland Habitat Program (R-17-79). This program is one of five priority programs in Santa Clara County. Funding under this program is available for the removal of non-native, invasive plants, revegetation of habitats with native species, and public education about the impacts of invasive species and benefits of native species. The District may be reimbursed up to $200,000 per year for work meeting grant criteria, as outlined in the MOU. The work in Santa Clara County under the proposed contract with Grassroots meets the MOU grant criteria for reimbursement. Depending on the location and number of service-learning events authorized, this contract is anticipated to be reimbursed between $77,272 and $104,448 over the four-year period. FISCAL IMPACT There are sufficient funds in the adopted FY2019-20 Budget to cover the cost of the recommendation through June 30, 2019. The Valley Water grant would cover contract costs for work completed within Santa Clara County. The remaining costs for work completed within San Mateo County would be covered by Fund 10 General Fund Operating. The table below summarizes the funding sources and expenditures over the four years, as described in the recommendation. R-19-145 Page 3 Cooperative agreement with Grassroots Ecology FY2019-20 Adopted FY2020-21 Projected FY2021-22 Projected FY2022-23 Projected TOTAL District Funded (Fund 10): $10,000 $53,500 $55,000 $63,045 $181,545 Valley Water Grant Amount*: $33,880 $34,806 $35,762 $0.00 $104,448 Total Funding Sources: $43,880 $88,306 $90,762 $63,045 $295,417 *Maximum grant reimbursement funding estimated at time of this report. BOARD COMMITTEE REVIEW The Board approved the funding MOU between the District and Valley Water on June 28, 2017 (R-17-79), which was subsequently signed on July 24, 2017. PUBLIC NOTICE Public notice was provided as required by the Brown Act. Public notice was sent to interested parties and adjoining neighbors by postal or electronic mail. CEQA COMPLIANCE The Environmental Impact Report (EIR) prepared for the District’s IPM Program, which the Board approved on December 10, 2014 (R-14-148), analyzed the vegetation management activities in the recommended contract. On February 27, 2019, the Board approved an addendum to the Final EIR for the IPM Program (R-19-11). District staff have incorporated the associated mitigation measures and BMPs from the environmental review documents into the proposed project and the contract documents. NEXT STEPS Upon approval by the Board, the General Manager will enter into a four-year contract with Grassroots to oversee service-learning events focused on protecting and restoring the natural environment. If additional grant funding is provided by Valley Water, the General Manager will return to the Board at a later date to amend the contract for additional service-learning events that meet the criteria for the Valley Water grant for the fourth year. Valley Water funding is uncertain for the fourth year since the MOU expires at the very beginning of FY2022-23. All work associated with this contract will be reported back to the Board as part of the annual IPM Report. Attachments 1. Grassroots Ecology Annual Report 2. Map of Service-Learning Locations Responsible Department Head: Kirk Lenington, Natural Resources Prepared by: Coty Sifuentes, Senior Resource Management Specialist, Natural Resources Contact person: Tom Reyes, IPM Coordinator, Natural Resources R-19-145 Page 4 Graphics prepared by: Francisco Lopez, GIS Technician CMYK 39 10 100 13PMS 383Web 95A930RGB 194 169 48CMYK 50 93 46 0PMS 7650Web 943B68 RGB 148 59 104 CMYK 43 0 100 56 PMS 371 Web 4F6F19 RGB 79 111 25 FOSTERING VIBRANT LANDS AND COMMUNITIES 2018–19 ANNUAL REPORT Attachment 1 Dear Friend, The daily barrage of bad news confirms that climate change has become a climate crisis. One million species threatened with extinction, an impending insect apocalypse, communities made vulnerable by flooding, fire, and other natural disasters... The list goes on. But as the stories and numbers in this annual report attest, we can do something about it right here, right now. This year we brought thousands of people together—school children, college students, corporate groups, families, government agencies, and concerned community members—to confront the climate crisis and create a more resilient local environment. At Grassroots Ecology, we are leveraging science, strategic partnerships, and volunteer power to: ■■Rebuild biodiversity from the ground up, starting with native plants that feed wildlife and support robust ecosystems ■■Expand green infrastructure—rain barrels, cisterns, berms, swales—to clean our water and alleviate localized flooding ■■Create urban habitat, from planting oaks to installing rain gardens, to make our cities more welcoming to people and to wildlife ■■Educate youth about their interdependence with the environment and all living things, and how they can collectively create a better future ■■Arm people with information and experience so they can help lead the grassroots movement to heal our region and our planet To get where we need to go, we need each and every one of you. Thank you for your participation. Sincerely, David Smernoff Alex Von Feldt Board President Executive Director OUR MISSION To engage and educate the public to restore local ecosystems. Vibrant, healthy lands and human communities that sustain one another and are resilient in a changing world. OUR VISION Attachment 1 HEALTHY, ENGAGED COMMUNITIES 12,500 participants 9 partnering cities 75 collaborative partnerships 540 volunteer opportunities 270 educational events HEALTHY, RESILIENT ECOSYSTEMS 2,400 acres stewarded 7 creeks monitored 6 miles of creeks cleared of trash 20,000 plants grown 450,000 gallons of water captured OUR IMPACT, 2018–19 2018–19 ANNUAL REPORT 1 Attachment 1 GROWING A COMMUNITY OF Stulsaft Park, Redwood City Last year our programs enabled people of all ages to step up as stewards and champions of our local lands. 260 youth acted as caretakers of 4 preserves through our Youth Stewards Programs Arastradero Preserve, Palo Alto b “Stulsaft Stewards has been an opportunity for me to spend more time outside and to give back to my community.” —Tommy, Grade 12 Redwood Grove, Los Altos N “For me, Grove Guardians is a safe space to connect with others and the world around me… and a way to make a difference.” —Emma, Grade 11 McClellan Ranch, Cupertino 2 GRASSROOTS ECOLOGY Attachment 1 N “Volunteering at the nursery gives me a hands-on opportunity to help in rebuilding nature. It’s a special place, and I continue to learn something new every time I go there.” —Peter Neal, Nursery Supporter since 2002 GROWING A COMMUNITY OF We certified 22 California Naturalists N “Thank you for the wonderful journey: welcoming us warmly, setting the stage for us to bond, and making it fun and interactive. Together through shared discovery and informed stewardship, we make a difference!” ■■—Katharina Stromeyer, 2019 California Naturalist Graduate We trained 8 college interns in habitat restoration b “My internship with Grassroots Ecology was one of the best experiences I have had to this day. It’s made me so much more excited to get back to college and start my pathway down environmental studies.” —Ashley Baillie, 2018 College Intern Our nursery volunteers dedicated 660 volunteer hours ENVIRONMENTALSTEWARDS 2018–19 ANNUAL REPORT 3 Attachment 1 b We installed two rain catchment tanks that can collectively hold up to 315 gallons per storm event. The water captured will be used to irrigate the church’s landscaping and vegetable garden. HARNESSING THE RAIN FOR HEALTHIER HABITAT We installed new rain catchment systems and rain gardens at three sites in 2018–19 as part of our Greening Urban Watersheds Program— made possible by a partnership with the City of Palo Alto and funding from Valley Water. Volunteers assisted with each installation, gaining the skills to carry out similar projects in their own yards. The rain barrels and cisterns capture rainwater that can be used for irrigation, while the native rain gardens slow and filter stormwater runoff and enhance urban habitat for pollinators and other wildlife. N We expanded Bol Park’s native garden by transforming a weedy section of lawn by the bike path into a vibrant rain garden. The new area includes a streambed and native plants that together increase rainwater infiltration and provide habitat for bees, butterflies, and other wildlife. b At this preschool we installed a 55-gallon barrel and 50-gallon raindrop box. Preschoolers and their parents helped with the installation, and will use the captured rainwater to grow plants for their school garden. Bol Park The Learning Center Unitarian Universalist Church of Palo Alto 4 GRASSROOTS ECOLOGY Attachment 1 We collaborated with 50 schools to infuse hands-on nature education into their students’ school day learning. BRINGING SCHOOLS INTO NATURE, AND NATURE INTO SCHOOLS N “Your passion for what you do comes through, and you inspire these students. You encourage them to think about the environment and their role in it. And you help them appreciate it and cherish it.” —Elizabeth McPartlan, De Anza College Biology professor “This has become 7 an integral part of our curriculum and I am so grateful to Grassroots Ecology for running the program.” —Debolina Dutta, Sequoia High School Biology teacher b “The staff was amazing! They were positive, supportive, flexible, knowledgeable, and patient. They made adjustments as needed, and showed real enthusiasm for the content and teaching.” —Alex Quezada, Ravenswood City School District STEM Coordinator 55 field trips provided 180 classroom sessions delivered on watershed science 270 high schoolers received our Creek Scientists program 2018–19 ANNUAL REPORT 5 Attachment 1 We piloted a monthly series of interpretive hikes at our open space sites covering a variety of topics, from birds to traditional uses of native plants. r This was our first full year as an 7 independent 501(c)(3) nonprofit organization. Thanks to all of our partners, volunteers, and supporters for transitioning with us. Onward! At this urban creek site in 7 downtown Redwood City, we are improving habitat and water quality by planting native trees and riparian plants, removing trash and invasive species including palm trees, and expanding the urban native tree canopy. We are using berms and native plants to sink and filter stormwater runoff along a tributary to Adobe Creek at Westwind Community Barn in Los Altos Hills. 7 NEW THIS YEAR Westwind Berm Project We crossed over! Hiking Series Redwood Creek Restoration 6 GRASSROOTS ECOLOGY Attachment 1 East Palo Alto Girl Scouts water new bioswale plantings in our Cooley Landing restoration area. FINANCIALS REVENUE AND EXPENSES, JULY 1, 2018 — JUNE 30, 2019 PRELIMINARY AND UNAUDITED REVENUE SOURCES Government Agencies ..........................................$538,641 City Contracts .............................................................$524,394 Foundation Grants ..................................................$291,000 Individual Donations .............................................$153,855 Corporate Contributions ....................................$113,458 Nursery Sales and Service .................................$106,752 Event Income .................................................................$46,469 Program Fees, Other ................................................$11,036 Total Revenue ...............................................$1,785,604 ■ Government Agencies ■ City Contracts ■ Foundation Grants ■ Individual Donations ■ Corporate Contributions ■ Nursery Sales and Service ■ Event Income ■ Program Fees, Other 30% 29% 16% 9% 6% 6%3%1% ■ Programs ■ Fundraising ■ Administration 88% 9%3% EXPENSES Programs ...................................................................$1,322,299 Fundraising ..................................................................$129,993 Administration ..............................................................$50,882 Total Expenses ..............................................$1,503,174 Change in net assets .....................................$282,429 BALANCE SHEET Assets ...............................................................................$714,050 Liabilities ...........................................................................$82,266 Temporarily Restricted Net Assets .......$185,166 Unrestricted Net Assets ..............................$446,618 2018–19 ANNUAL REPORT 7 Attachment 1 SUPPORTERS Thanks to our individual, foundation, government, and corporate funders. This broad-based support enables us to foster healthy, resilient lands and waters on a regional scale. $100,000+ City of Palo Alto J. Vance Huckins Fund of the Tides Foundation Midpeninsula Regional Open Space District The David & Lucile Packard Foundation State Coastal Conservancy Valley Water $50,000 – $99,999 City of Cupertino City of Los Altos Town of Los Altos Hills $25,000 – $49,999 Franklin and Catherine Johnson Foundation Morgan Family Foundation StarLink Logistics Inc. and Sanofi $10,000 – $24,999 Adobe Foundation Steve and Shelley Brown City of East Palo Alto City of Menlo Park Google Kit Gordon and Tony Alvarez Jerry Hearn Tabitha Jordan and Adam Weissman The LaureL STEM Fund Redwood Serenity Fund San Francisco Estuary Project San Francisquito Creek Joint Powers Authority U.S. Fish & Wildlife Service Bart and Nancy Westcott $5,000 – $9,999 City of Mountain View City of Redwood City Lucille Glassman and Phillip Harter Noble and Lorraine Hancock Los Altos Community Foundation Michael and Anne Hoge Milliken Patagonia Stanford Real Estate Office Town of Portola Valley Joan Ferguson and Craig Uhrich Sarah and Dan Wernikoff $2,000 – $4,999 Anonymous Elizabeth Arndorfer and Clint Smith Kathleen Bennett and Thomas Malloy Patrick Chen Tammy and Bill Crown Friends of Stevens Creek Trail Roger Hine Charlie Krenz E3 Youth Philanthropy, a program of Los Altos Community Foundation Maryann Moise Kyler Murlas One Tree Planted Palo Alto Stanford Aquatics Jimmy Schmidt and Kristen Williams Elizabeth Schwerer and Kingston Duffie David Smernoff and Cindy Russell Stanford Conservation Program Woodside Atherton Garden Club Youth Outside $1,000 – $1,999 Adobe Anonymous Apple AppLovin Criteo Melanie and Peter Cross Marge De Staebler Kelly Drewitt Susan Dunn Claire Elliott and Doug Kent Lyn Elliott Faegre Baker Daniels LLP Linda Gass and Rob Steiner Jerre Hitz Mary Hufty and Daniel Alegria Inflection Richard Izmirian LinkedIn Tor and Nancy Lund Lyft Steve Monosson Peter Neal NetApp Fred and Kris Nichols Helen and Dan Quinn St. Simon Church Roland Strick Colleen and Geoff Tate Japjit Tulsi Evita and Tim Twerdahl VMware Alex and Randy Von Feldt Dieter and Susan Walz Wilson Sonsini Goodrich & Rosati Foundation Woodside Priory School $500 – $999 Anonymous Sue Brown and Bill Hamburgen Dennis DeBroeck and Nancy Heinen Peter and Amy Drekmeier Barbara Erny Facebook Hilary and Hayley Gans Laura Gottsman and Jon Kessler Elaine Haight and Dean Samos HandsOn Bay Area Gary Hedden Hillbrook School Pat Showalter and Steve Longcor Annamarie and Alan Louie Michelle Mann and Eric Schmidt Jack Morton and Mary Ellen White Judith and Robert Murphy Eric Andrews and Angela Rumi George Salah San Mateo County Schools SAP Rich Schwerin and Julie Weiss Margo Sensenbrenner Lisa Smernoff Symantec Tableau Software Tammy and Mike Taylor Don Weden Woodside High School Green Academy Jennifer and Bill Youstra $250 – $499 Chantal Akerib Anonymous Autodesk Gary and Sharrie Bailey Leslie Ballinger David Beaver and Renee Courington Mary Bernstein Jane Bourne Bowman School Junko and Kevin Bryant Tess and Eric Byler Trisha and George Clifford David Cooper Linda and Jerry Elkind Marilynn Gallaway The Girls’ Middle School Jeff Grainger and Maren Monsen Savanna Hung International School of the Peninsula Bill and Kathy Korbholz Gary Kremen Gabriel Kronstadt Zoe Lefebvre Vicki Martell Bob and Myung Sook McIntyre Linda and John Nightingale Barbara Oshman Sacred Heart Schools Ventana School Linda and Harvey Ziff JULY 1, 2018 – JUNE 30, 2019 8 GRASSROOTS ECOLOGY Attachment 1 We have made every effort to ensure that our donor list is complete and accurate. Please notify us of any errors or omissions at emily@grassrootsecology.org. $100 – $249 Kim Ahrens Anonymous (9) Michelle and Omar Baldonado Dick Baumgartner and Liz Salzer Linda Beyce Scott Brenneman Sukey Bryan Thomas Carlino Brett Castro Marilyn Chow Michael Closson Gerald Dischler Mary Dodge Anne Feldhusen Andy Fenselau Kristen Fuller Nicholas Gang Kate Godfrey and Rob Colley John Gurley Stephen Haas Paul Hammes Sheryl Heckmann Paul Heiple Melissa Hippard Chris Hlavka Hewlett-Packard Les and Mary Kaye Jill Kohlmeier Karen and John Lemes Nicole Loomis Valerie Matonis Perry and Mary McCarty Claudia Newbold Sharon Nieh Raphael and Sharon O’Malley Mary Paine Penny Pollock Marjorie Rauch Lennie Roberts Deborah S. Rose, M.D. Ruth and Edwin Satterthwaite Jeff Segall and Jun He Joan Sherlock Jo Smernoff Susan Stansbury Madeleine Stovel Laura and Boris Teksler Arnold Thompson Timothy and Sally Tomlinson Jennifer Tsai Chris and Bob Vale Virginia Van Kuran Merav Vonshak Jane Wilson Laurie Winslow Laurie and Jay Witt Barbara Zotz UP TO $99 Ann Akey Anonymous (6) Rosalynn Auslander Laura Banks Mark and Kay Barchas Steven Cochrane Kevin Currey Jean Dawes Stacey Dixon Freda Hofland Edith Keating Mary Klein Emma Kong Rong Lu Henry Max Turner Heidi McFarland Santa Clara Valley Audubon Society Jessica Staddon Laura Stec Jean Struthers Ellen and Mike Turbow IN-KIND DONORS Adobe Steve and Shelley Brown David Coale James and Wendy Cook Ute Engelke Thomas Fogarty Winery Jerry Hearn Charlie Krenz Microsoft Neely Wine Patagonia Palo Alto David Smernoff Stanford Jasper Ridge Biological Preserve PERENNIAL FRIENDS Anonymous Scott Brenneman David Cooper Claire Elliott and Doug Kent Stephen Haas Heidi McFarland Peter Neal Penny Pollock David Smernoff and Cindy Russell Madeleine Stovel Jennifer Tsai Laurie and Jay Witt “Grassroots Ecology’s education services combined with their habitat restoration work is literally helping future generations of many species right here on the Peninsula.” — Julie Weiss, City of Palo Alto Public Works Watershed Protection Photo taken by Ryan Phillips at our Permanente Creek restoration site in Mountain View. 2018–19 ANNUAL REPORT 9 Attachment 1 photo: Bernd Zeugswetter BOARD MEMBERS David Smernoff, Board President Jerry Hearn, Board Vice President Kit Gordon, Board Secretary Bart Westcott, Board Treasurer Andy Fenselau Japjit Tulsi PRINTED USING SOY-BASED INKS ON RECYCLED PAPER WITH 30% POST-CONSUMER WASTE. 3921 East Bayshore Road, Palo Alto, California 94303 | grassrootsecology.org | info@grassrootsecology.org Grassroots Ecology is a 501(c)(3) nonprofit organization (Tax ID: 81-3707643). Donate at grassrootsecology.org/donate CMYK 39 10 100 13 PMS 383 Web 95A930 RGB 194 169 48 CMYK 50 93 46 0 PMS 7650 Web 943B68 RGB 148 59 104 CMYK 43 0 100 56 PMS 371 Web 4F6F19 RGB 79 111 25 “Each Grassroots Ecology workday is about more than just managing volunteers to complete a task; it’s about connecting people to their natural spaces and laying the foundation of a life spent taking care of our beautiful planet.” —Casey Mullins, 2018 College Intern STAFF MEMBERS Alex Von Feldt Junko Bryant Paul Bergkamp Christina Blebea Fran Callan Melisa Cambron Perez Daria Clark Rachel Clemons Claire Elliott Deanna Giuliano Claire Grist Dani Hanson Nikki Hanson Paul Heiple Devon Jackson Talia Kirschner Valerie Lee Jeremy Merckling Shelley Pneh Emily Repech Kathleen Tarlow Kristen Williams Sara Witt AMERICORPS MEMBERS Rebecca Cosmero Gabe Elliott Emma Lewis Nina Orellana Evany Wang Attachment 1 ^_ ^_ ^_ ^_ San Jose Los Gatos Santa Clara Los Altos Mountain View WINDY HILL LA HONDA CREEK COAL CREEK RUSSIAN RIDGE SKYLINE RIDGE LONG RIDGE SARATOGA GAP RANCHO SAN ANTONIO LOS TRANCOS MONTE BEL LO FREMONT OLDER FOOTHI LLS PICCHETTI RANCH BEAR CREEK REDWOODS EL SERENO FELTON STATION ST. JOSEPH'S HI L L SIERRA AZUL ÄÆ9 ÄÆ87ÄÆ17 ÄÆ84 ÄÆ85 ÄÆ280 ÄÆ82 ÄÆ101 ÄÆ35 Midpeninsula Regional Open Space District (Midpen) 9/25/2019 Service-Learning Event Locations Pa t h : G : \ P r o j e c t s \ a _ D i s t r i c t w i d e \ N a t u r a l _ R e s o u r c e s \ S e r v i c e L e a r n i n g E v e n t \ S e r v i c e L e a r n i n g E v e n t _ 2 0 1 9 0 9 2 5 . m x d Cr e a t e d B y : F L O P E Z 0 42 MilesI MROSD Preserves While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features. Other Protected Lands District Boundary Sphere of Influence ^_Restoration Location ATTACHMENT 2 Rev. 1/3/18 R-19-135 Meeting 19-28 November 13, 2019 AGENDA ITEM 6 AGENDA ITEM Resolution to accept grant funding from the California Natural Resources Agency for the proposed future purchase of the Gordon Ridge property. GENERAL MANAGER’S RECOMMENDATION Adopt a resolution by roll call vote authorizing the General Manager to execute a funding agreement with the California Natural Resources Agency for the proposed future purchase of the Gordon Ridge property as an addition to Tunitas Creek Open Space Preserve. SUMMARY The Midpeninsula Regional Open Space District (District) has an opportunity to receive funding from the California Natural Resources Agency (CNRA) in support of the future purchase of Gordon Ridge, a significant land preservation opportunity in the coastal area of San Mateo County that would protect scenic coastal watershed lands adjacent to Tunitas Creek Open Space Preserve. The California State budget for Fiscal Year (FY) 2019-20 includes a $2,000,000 allocation for the proposed purchase, which is scheduled to come before the Board of Directors for consideration of approval this Spring. After administrative fees (2%), $1,960,000 would the available for the land purchase. The funding agreement requires the execution of a deed restriction on the property to permanently protect the land for open space and commit to providing public access and/or educational features where feasible on the property. If approved, this resolution does not commit the Board of Directors to completing this purchase. In the event that the purchase does not proceed the grant agreement would be nullified and any available funding would return to the state. This purchase is currently planned to span two fiscal years (FY2019-20 to FY2020-21). DISCUSSION The California state budget for FY2019-20 includes a $2,000,000 allocation for the District’s proposed purchase of the Gordon Ridge property for the permanent protection of significant scenic coastal watershed lands and habitat. After CNRA administrative fees, $1,960,000 would be available for the purchase. The 540-acre Gordon Ridge property (Property) is located approximately 12 miles south of the City of Half Moon Bay in the community of San Gregorio. The Property lies across Highway 1 from San Gregorio State Beach, with approximately 260 acres of the property within the State’s scenic corridor. The Property borders the 950-acre Toto Ranch area of Tunitas Creek Open Space Preserve. Acquisition and management of the Property would make a significant contribution to the preservation of lands at the coastal edge of the San Gregorio Creek watershed, R-19-135 Page 2 one of the State’s highest priority watersheds for Coho salmon reintroduction. The Property’s seasonal wetlands and intermittent ephemeral streams are likely to provide habitat for rare and threatened species known to occur in the area, such as the California red-legged frog. Furthermore, a planned trail that traces the Portola Expedition route has been proposed to follow the alignment of Stage Road, which follows the western boundary of the Property; Stage Road may also serve as a future connection to the California Coastal Trail. Peninsula Open Space Trust (POST) anticipates finalizing the purchase of the Property by January 2020 and the District intends to finalize the proposed purchase by July 2020. Funding Agreement Requirements The funding agreement requires the execution of a permanent deed restriction on the Property, which provides assurances to the CNRA that the restricted property will not be used for any purpose other than as open space. In addition, as part of the funding agreement, the District commits to providing public access and/or educational features where feasible. As part of the administration for the funding agreement, the District is required to commit to making the Property available for inspection upon request by the State and submitting all necessary payment request information, in addition to any requested reports and photographs, and storing all necessary information required for an audit. The attached resolution (Attachment 1) certifies that the District is ready and willing to carry out the terms of the grant agreement and authorizes the General Manager to execute the funding agreement on behalf of the District. FISCAL IMPACT The California Natural Resource grant will support the District’s proposed purchase of the Gordon Ridge property. The proposed purchase terms and conditions will be considered by the Board at a future Board meeting. BOARD COMMITTEE REVIEW This item was not previously reviewed by a Board Committee. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE Entering into funding agreements is not subject to the California Environmental Quality Act. NEXT STEPS Near-term next steps for the project include: •POST completes transaction to purchase property (January 2020) •Funding application submittal (January 2020) R-19-135 Page 3 •Submit purchase appraisal (January/February 2020) •Execute funding agreement (Spring 2020) •District Board considers proposed property purchase (Spring 2020) Attachment: 1. Resolution authorizing submittal of the District’s funding proposal to the California Natural Resources Agency for the acquisition of Gordon Ridge. Responsible Department Head: Stefan Jaskulak, CFO/Director of Administrative Services Prepared by: Melanie Askay, Grants Program Manager Michael Williams, Real Property Manager Resolutions/2019/19-__GordonRidge-CNRAGrant 1 RESOLUTION NO. 19-__ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE ACQUISITION OF GORDON RIDGE WHEREAS, the Legislature and Governor of the State of California have approved a grant for the project shown above; and WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of the grant project, setting up necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require the Grantee to certify by resolution the approval of application before submission of said application to the state; and WHEREAS, the Grantee will enter into an agreement with the State of California for subject project: NOW, THEREFORE, BE IT RESOLVED that the Midpeninsula Regional Open Space District hereby: 1. Approves the acceptance of general fund allocation for local assistance for the above project; and 2.Certifies that said agency understands the assurances and certification in the Project Information Form; and 3.Certifies that said agency will have sufficient funds to operate and maintain the project or will enter into an agreement with another entity to perform said operation and maintenance; and 4.Certifies that said agency has reviewed and understands the General Provisions contained in the Project Agreement shown in the Procedural Guide; and 5.Appoints the General Manager as agent to execute and submit all documents related to the acceptance of grant funds, including but not limited to the Project Information Form, agreements, payment requests, deed restriction, and so on, which may be necessary for the completion of the aforementioned project, except as such authority is limited by state law and the policies of the District. * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on _______, 2019, at a regular meeting thereof, by the following roll call vote: AYES: ATTACHMENT 1 Resolutions/2019/19-__GordonRidge-CNRAGrant 2 NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk ATTACHMENT 1 R-19-146 Meeting 19-28 November 13, 2019 AGENDA ITEM 7 AGENDA ITEM Budget Amendments for Quarter 1 to the Fiscal Year ending June 30, 2020. GENERAL MANAGER’S RECOMMENDATION Adopt a resolution approving the proposed Quarter 1 budget amendments (revenues and expenses) to the adopted budget for Fiscal Year ending June 30, 2020. SUMMARY This report presents the Quarter 1 proposed budget amendments by fund, for both revenues and expenses. The projected revenue for the Fiscal Year ending June 30, 2020 (FY20) is expected to increase by $521,000. Requests for budget shifts in salaries and benefits, services and supplies, and capital improvements for FY20 result in a net decrease of $992,550 to the adopted budget. DISCUSSION The Board of Directors (Board) adopted the FY20 Budget and Action Plan at the June 26, 2019 regular meeting (R-19-82). The FY20 adopted budget is $74.8 million. Since adoption, the General Manager has identified Quarter 1 budget amendments and unanticipated changes in salaries and benefits, services and supplies, and capital improvement projects. Proposed budget amendments result in a net decrease to the FY20 budget. The newly proposed FY20 adjusted budget is $73.8 million. Proposed revenue projections have increased by $521,000. Proposed Quarter 1 Amendments to the FY20 Budget – Revenues The original projection for FY20 revenue was $64.4 million. Revenue is now projected to increase by a total of $521,000: $445,000 in General Fund Operating (Fund 10) and $76,000 in MAA Capital (Fund 30), resulting in an amended projected total revenue of $64.9 million. More specifically: • An updated General Fund Property Tax estimate has increased projected tax revenue by $545,000, for a total of $52.6 million. • An updated Debt Service Interest Income estimate has increased projected interest income revenue by $76,000, for a total of $950,000. • An updated General Fund Operating Grant Revenue estimate has decreased projected grant revenue by $100,000, because staff discovered that a grant was originally double counted. Table 1 lists the projected revenue by Fund, including amendments. R-19-146 Page 2 Table 1: Summary of Projected Revenue (FY20) Proposed Quarter 1 Amendments to the FY20 Budget – Expenses The General Fund Capital (Fund 40) budget is proposed to decrease by $992,550 due to the following: • The District Wide Fiber Optics (51702) project budget is proposed to increase by $75,000 because the connectivity to Skyline Field Office (SFO) was not completed last fiscal year due to delays in getting pole permits and a signed easement with a private property owner. The project budget that was not spent last fiscal year will be reallocated to this fiscal year to complete the SFO fiber optic connection. • The Quam Residence Driveway Improvement (61002) project budget is proposed to decrease by $332,330. A disposition evaluation of the Quam residence that evaluates the cost-benefit of costly driveway repairs is extending the project schedule. This project will be brought to the Board in early 2020 to confirm final disposition of the structure, which will affect whether the driveway repairs are completed. If the District will pursue repairs, construction will be deferred until the following fiscal year when capacity is available. • The Toto Barn Roof Repair (61012) project budget is proposed to decrease by $101,750 due to savings because repairs will be completed using in-house staff instead of an outside contractor. As a result, the total project cost will fall under the capital project threshold of $50,000 and will become an operating project. The project is now projected REVENUE BY FUND & CATEGORY FY20 Adopted Budget YTD Approved Budget Amendments Amended Budget (as of 9/30/2019) Quarter 1 Proposed Budget Amendments FY20 Proposed Amended Budget General Fund Operating (Fund 10) $55,969,335 $0 $55,969,335 $445,000 $56,414,335 Property Tax 52,055,000 52,055,000 545,000 52,600,000 Grants 296,300 296,300 (100,000) 196,300 Interest Income 1,078,000 1,078,000 1,078,000 Rental Income 2,060,878 2,060,878 2,060,878 Rancho San Antonio Agreement 379,157 379,157 379,157 Miscellaneous 100,000 100,000 100,000 Hawthorn Fund (Fund 20) $39,000 $0 $39,000 $0 $39,000 Interest Income 39,000 39,000 39,000 Measure AA Land/Capital (Fund 30) $2,108,421 $0 $2,108,421 $0 $2,108,421 Grants 2,108,421 2,108,421 2,108,421 General Fund Land/Capital (Fund 40) $0 $0 $0 $0 $0 Debt Service Fund (Fund 50) $6,309,350 $0 $6,309,350 $76,000 $6,385,350 Property Tax 5,435,350 5,435,350 5,435,350 Interest Income 874,000 874,000 76,000 950,000 TOTAL DISTRICT REVENUE $64,426,106 $0 $64,426,106 $521,000 $64,947,106 R-19-146 Page 3 to cost $20,000 and General Fund Operating (Fund 10) funds are being appropriated in a net-zero adjustment to cover this shift. • The Radio Replacement for Ranger Staff and Patrol Vehicles (65406) project budget is proposed to decrease by $410,000, resulting in a savings because the equipment replacement has been determined to no longer be required. A solution was discovered during the research phase of the project that eliminates the need for a significant radio equipment replacement program. • The Highway 17 Area Regional Trail Connections (VP20-001) project budget will decrease by $37,500 and the project will merge with Bay Area Ridge Trail: Highway 17 Crossing (MAA20-002) to increase accounting efficiencies and streamline the tracking of these interrelated scopes of work. • The Sierra Azul Rancho de Guadalupe Land Conservation (VP24-001) project budget is proposed to decrease by $38,000 because the acquisition is not going forward this fiscal year due to the lack of seller interest. • The capital budget for Vehicles is proposed to decrease by $148,000 because one eligible truck that was originally included in the budget will be retained for at least another year given its good service history. Replacement of that truck may be scheduled for the following fiscal year, depending on its service needs this year. Also, the purchase of new electric motorcycles (using the non-capital equipment budget) and the sharing of a Ford Escape avoids the need to purchase two new vehicles to support Ranger patrols and Ranger Aide site visits. The proposed budget amendments listed above require Board approval, per Board policy 3.04 Budget and Expenditure Authority. The FY20 proposed Quarter 1 budget amendments result in a net decrease of $992,550 to the adopted FY20 Budget of $74,807,853. The proposed budget shifts for unanticipated changes in salaries and benefits, services and supplies, and capital improvement projects are completely funded by savings, resulting in a net decrease. The FY20 proposed amended budget is $73,815,303. Table 2 summarizes the FY20 adopted budget and proposed Quarter 1 budget amendments by Fund. Table 2: Summary of FY20 Budget by Fund DISTRICT BUDGET BY FUNDING SOURCE FY20 Adopted Budget YTD Approved Budget Amendments Amended Budget (as of 9/30/2019) Quarter 1 Proposed Budget Amendments FY20 Proposed Amended Budget Fund 10 - General Fund Operating $37,003,848 $0 $37,003,848 $0 $37,003,848 Fund 20 - Hawthorn Fund $140,200 $0 $140,200 $0 $140,200 Fund 30 - MAA Land/Capital $9,447,647 $0 $9,447,647 $0 $9,447,647 Fund 40 - General Fund Land/Capital $10,546,595 $0 $10,546,595 ($992,550) $9,554,045 Fund 50 - Debt Service $17,669,563 $0 $17,669,563 $0 $17,669,563 Total $74,807,853 $0 $74,807,853 ($992,550) $73,815,303 R-19-146 Page 4 Administratively Approved Amendments to the FY20 Budget Under the General Manager’s authority, net-zero transfers/budget amendments have been administratively processed to cover unanticipated shifts in salaries and benefits, services and supplies, and capital improvement projects. Attachments 2 and 3 provide supporting detail for these amendments. Table 3 below lists the administratively approved budget amendments. Table 3: FY20 Year-to-Date Administratively Approved Budget Amendments FY20 Budget Amendment Description Project Number Board Approved FY20 Budget Budget Amendment Amended FY20 Budget 10-40-410-7502 - Special Projects & Programs 40011 - Website Re-design $100,000 ($75,000) $25,000 10-40-410-7502 - Special Projects & Programs N/A $205,000 $75,000 $280,000 10-50-510-4145 - Commuter Benefits N/A $0 $46,000 $46,000 10-50-560-5299 - Other Professional Services N/A $141,051 ($46,000) $95,051 10-61-621-7101 - Facility Maint - Structures - Exterior/Interior 61012 - Toto Barn Roof Repair $0 $20,000 $20,000 10-61-621-7101 - Facility Maint - Structures - Exterior/Interior N/A $230,500 ($20,000) $210,500 10-65-625-7001 - Field Equipment/Shop Supplies 80057 - Climate Action Plan Implementation $10,000 ($10,000) $0 10-65-625-7007 - Public Safety Equipment 80057 - Climate Action Plan Implementation $10,000 $10,000 $20,000 30-35-325-8201 - Architect/Engineering Services MAA17-002 - Lyson's Dispositions at Monte Bello $35,000 ($35,000) $0 30-35-325-8203 - Construction & Special Inspection/Monitoring MAA17-002 - Lyson's Dispositions at Monte Bello $25,000 $35,000 $60,000 30-30-320-8201 - Architect/Engineering Services MAA18-002 - Saratoga- to-Sea Regional Trail Connection $0 $133,991 $133,991 30-30-320-8205 - Construction MAA18-002 - Saratoga- to-Sea Regional Trail Connection $550,000 ($133,991) $416,009 30-30-320-8201 - Architect/Engineering Services MAA22-004 - Beatty Parking Area and Trail Connections $165,000 ($161,000) $4,000 30-30-320-8204 - Permitting Fees MAA22-004 - Beatty Parking Area and Trail Connections $25,000 ($25,000) $0 30-30-320-8202 - Environmental/Planning Services MAA22-004 - Beatty Parking Area and Trail Connections $63,000 $186,000 $249,000 Administrative Amendment Subtotal $0 R-19-146 Page 5 FISCAL IMPACT The original projection for FY20 revenue was $64,426,106. Revenue is now projected to increase by $521,000, resulting in total amended revenues of $64,947,106. The FY20 proposed Quarter 1 budget amendments result in a net decrease of $992,550 to the adopted FY20 Budget expenditures of $74,807,853. The FY20 proposed amended budget is $73,815,303. The funding source for the Quam Residence Driveway Improvement (61002) project is reduced by $74,000. At the end of FY19, this project was eligible for assigned fund balance transfer as a funding source; with the reduction of the project budget (see page 2 or Attachment 3), the corresponding assigned fund balance transfer was reduced to equal the funding source. Combined, the increased revenue projections, decreased budget expenditures and updated assigned fund balance transfer amount will result in a positive change in fund balance of $1,439,550. Table 4 below summarizes the FY20 estimated change in fund balance. Table 4: FY20 Estimated Change in Fund Balance FY20 Estimated Change in Fund Balance Fund 10 Fund 20 Fund 30 Fund 40 Fund 50 Total General Fund Hawthorn Measure AA Capital General Fund Capital Debt Service Total Amended Revenues 56,414,335 39,000 2,108,421 0 6,385,350 64,947,106 Total Amended Other Funding Sources (17,983,355) 101,200 7,339,226 9,554,045 12,030,298 11,041,414 Grand Total: Revenues & Other Funding Sources 38,430,980 140,200 9,447,647 9,554,045 18,415,648 75,988,520 Total Amended Expenses $37,003,848 $140,200 $9,447,647 $9,554,045 $17,669,563 $73,815,303 Amended Change in Fund Balance $1,427,132 $0 $0 $0 $746,085 $2,173,217 Adopted Change in Fund Balance $63,582 $0 $0 $0 $670,085 $733,667 Difference $1,363,550 $0 $0 $0 $76,000 $1,439,550 PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This item is not a project subject to the California Environmental Quality Act. NEXT STEPS Upon Board approval, staff will make the necessary Budget amendments. Attachments: 1. Resolution Amending the FY20 Budget by Fund 2. FY20 Quarter 1 Budget Amendments by Fund and Project R-19-146 Page 6 3. FY20 Quarter 1 Budget Amendments by Department & Budget Category 4. FY20 Quarter 1 Budget Amendments Detail by GL Account Responsible Department Head: Carmen Narayanan, Budget & Analysis Manager Prepared by: Carmen Narayanan, Budget & Analysis Manager Elissa Martinez, Management Analyst II Lupe Hernandez, Management Analyst I Resolutions/2019/19-__FY20 Q1 Budget Adjustments 1 RESOLUTION NO. 19-___ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING THE BUDGET FOR FISCAL YEAR 2019-20 WHEREAS, on June 26, 2019 the Board of Directors of the Midpeninsula Regional Open Space District adopted the Fiscal Year ending June 30, 2020 (FY20) Budget and Action Plan; and WHEREAS, the General Manager recommends amending the FY20 Budget to reflect requests for budget shifts in salaries and benefits, services and supplies, and capital improvements, resulting in a net decrease; NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: SECTION ONE. Approve the proposed revenue amendments to the FY20 Budget for the Midpeninsula Regional Open Space District by $521,000 as follows: DISTRICT BUDGET BY FUNDING SOURCE FY20 Adopted Budget YTD Approved Budget Amendments Amended Budget (as of 9/30/2019) Quarter 1 Proposed Budget Amendments FY20 Proposed Amended Budget Fund 10 - General Fund Operating $55,969,335 $0 $55,969,335 $445,000 $56,414,335 Fund 20 - Hawthorn Fund $39,000 $0 $39,000 $0 $39,000 Fund 30 - MAA Land/Capital $2,108,421 $0 $2,108,421 $0 $2,108,421 Fund 40 - General Fund Land/Capital $0 $0 $0 $0 $0 Fund 50 - Debt Service $6,309,350 $0 $6,309,350 $76,000 $6,385,350 Total $64,426,106 $0 $64,426,106 $521,000 $64,947,106 SECTION TWO. Approve the recommended budget amendments to the FY20 Budget for the Midpeninsula Regional Open Space District resulting in a net decrease as follows: DISTRICT BUDGET BY FUNDING SOURCE FY20 Adopted Budget YTD Approved Budget Amendments Amended Budget (as of 9/30/2019) Quarter 1 Proposed Budget Amendments FY20 Proposed Amended Budget Fund 10 - General Fund Operating $37,003,848 $0 $37,003,848 $0 $37,003,848 Fund 20 - Hawthorn Fund $140,200 $0 $140,200 $0 $140,200 Fund 30 - MAA Land/Capital $9,447,647 $0 $9,447,647 $0 $9,447,647 Fund 40 - General Fund Land/Capital $10,546,595 $0 $10,546,595 ($992,550) $9,554,045 Fund 50 - Debt Service $17,669,563 $0 $17,669,563 $0 $17,669,563 Total $74,807,853 $0 $74,807,853 ($992,550) $73,815,303 SECTION THREE. Monies are hereby appropriated in accordance with said budget by fund. ATTACHMENT 1 SECTION FOUR. Except as herein modified, the FY20 Budget and Action Plan, Resolution No. 19-15 as amended, shall remain in full force and effect. * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on _____, 2019, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Attachment 2 Operating (Fund 10) Project Adjustments Q1 Adjustment Icon Explanation 40011 Website Re-design (75,000)→Project will be split over two fiscal years with most of the funds being expensed next fiscal year. 61012 Toto Barn Roof Repair 20,000 < $ Project will be completed using in-house staff instead of outside contractor. Therefore the total project cost will reduce to under the capital project threshold of $50,000. Project is being changed from capital to an operating project. TOTAL FUND 10 ($55,000) Fund 10 - net operating expense adjustments 55,000 ↑↓Reallocation of non-project operating budget to cover project costs and vise versa. GRAND TOTAL FUND 10 $0 General Fund Capital (Fund 40) Project Adjustments Q1 Adjustment Explanation 51702 District Wide Fiber Optics 75,000 ↑↓ Connectivity to SFO was not completed last fiscal year due to delays in getting pole permits and a signed easement with a private property owner. Project budget that was not spent last fiscal year will be reallocated to this fiscal year when SFO will be completed. 61002 Quam Residence Driveway Improvement (332,300)→A disposition evaluation of the Quam residence to evaluate the cost-benefit of costly driveway repairs is extending the project schedule. Depending on the outcome, construction will be deferred until next fiscal year. 61012 Toto Barn Roof Repair (101,750) < $ Project will be completed using in-house staff instead of outside contractor. Therefore the total project cost will fall under the capital project threshold of $50,000. Project is being changed from capital to an operating project. 65406 Radio Replacement for Ranger Staff and Patrol Vehicles (410,000)< $A solution was discovered during the research phase of the project that eliminates the need for a significant radio equipment replacement program. VP20-001 Highway 17 Area Regional Trail Connections (37,500)↑↓This project will be merged with MAA20-002 to increase efficiency and streamline tracking of these interrelated scopes of work. VP24-001 Sierra Azul Rancho de Guadalupe Land Conservation (38,000)→Acquisition not going forward this fiscal year due to lack of seller interest. Vehicles (148,000) < $ One truck that was budgeted for will be retained for at least another year given its good service history. Replacement of that truck may be scheduled for the following fiscal year, depending on its service needs this year. Also, the purchase of new electric motorcycles (using the non-capital equipment budget) and the sharing of a Ford Escape avoids the need to purchase two new vehicles to support Ranger patrols and Ranger Aide site visits. TOTAL FUND 40 ($992,550) GRAND TOTAL ($992,550) →Project will continue next fiscal year.($445,300) ↑Increase to project cost.$0 ↑↓Reallocation of funds, no net increase.$92,500 < $Savings this fiscal year.($639,750) TOTAL ($992,550) FY20 Quarter 1 Budget Amendments by Project including description (Attachment 2) Page 1 of 1 Attchment 3 FY20 Adopted Budget YTD Approved Budget Amendments Amended Budget (as of 9/30/2019) Proposed Q1 Increase/Decrease FY20 Proposed Amended Budget Administrative Services Salaries and Benefits $4,973,351 $4,973,351 $46,000 $5,019,351 Services and Supplies $1,750,108 $1,750,108 ($46,000) $1,704,108 Total Operating Expenditures $6,723,459 $6,723,459 $0 $6,723,459 General Fund Capital $80,000 $80,000 $75,000 $155,000 Total Capital Expenditures $80,000 $80,000 $75,000 $155,000 $6,803,459 $6,803,459 $75,000 $6,878,459 Engineering & Construction Salaries and Benefits $1,104,405 $1,104,405 $1,104,405 Less: MAA Reimbursable Staff Costs ($295,427)($295,427)($295,427) Net Salaries and Benefits $808,978 $808,978 $808,978 Services and Supplies $79,023 $79,023 $79,023 Total Operating Expenditures $888,001 $888,001 $888,001 General Fund Capital $2,745,470 $2,745,470 $2,745,470 Measure AA Capital $6,361,227 $6,361,227 $6,361,227 Total Capital Expenditures $9,106,697 $9,106,697 $9,106,697 $9,994,698 $9,994,698 $9,994,698 General Counsel Salaries and Benefits $657,770 $657,770 $657,770 Services and Supplies $94,650 $94,650 $94,650 Total Operating Expenditures $752,420 $752,420 $0 $752,420 $752,420 $752,420 $0 $752,420 General Manager Salaries and Benefits $1,647,485 $1,647,485 $1,647,485 Services and Supplies $450,325 $450,325 $450,325 Total Operating Expenditures $2,097,810 $2,097,810 $2,097,810 $2,097,810 $2,097,810 $2,097,810 Land & Facilities Salaries and Benefits $6,649,054 $6,649,054 $6,649,054 Less: MAA Reimbursable Staff Costs ($146,121)($146,121)($146,121) Net Salaries and Benefits $6,502,933 $6,502,933 $6,502,933 Services and Supplies $3,803,987 $3,803,987 $3,803,987 Total Operating Expenditures $10,306,920 $10,306,920 $0 $10,306,920 Hawthorn Services and Supplies $92,200 $92,200 $92,200 Total Hawthorn Expenditures $92,200 $92,200 $92,200 General Fund Capital $2,372,125 $2,372,125 ($582,050) $1,790,075 Measure AA Capital $935,171 $935,171 $935,171 Total Capital Expenditures $3,307,296 $3,307,296 ($582,050) $2,725,246 $13,706,416 $13,706,416 ($582,050) $13,124,366 Natural Resources Salaries and Benefits $1,674,307 $1,674,307 $1,674,307 Less: MAA Reimbursable Staff Costs ($30,149)($30,149)($30,149) Net Salaries and Benefits $1,644,158 $1,644,158 $1,644,158 Services and Supplies $3,235,389 $3,235,389 $3,235,389 Total Operating Expenditures $4,879,547 $4,879,547 $0 $4,879,547 General Fund Capital $160,000 $160,000 $160,000 Measure AA Capital $947,149 $947,149 $947,149 Total Capital Expenditures $1,107,149 $1,107,149 $0 $1,107,149 $5,986,696 $5,986,696 $0 $5,986,696Total Natural Resources Expenditures Total General Counsel Expenditures Total Engineering & Construction Expenditures Total Land & Facilities Expenditures FY20 Quarter 1 Budget Amendments by Department & Budget Category (Attachment 3) DISTRICT BUDGET BY EXPENDITURE CATEGORY Total Administrative Services Expenditures Total General Manager Expenditures Page 1 of 2 Attchment 3 FY20 Quarter 1 Budget Amendments by Department & Budget Category (Attachment 3) FY20 Adopted Budget YTD Approved Budget Amendments Amended Budget (as of 9/30/2019) Quarter 1 Proposed Budget Amendments FY20 Proposed Amended Budget Planning Salaries and Benefits $1,553,224 $1,553,224 $1,553,224 Services and Supplies $225,944 $225,944 $225,944 Total Operating Expenditures $1,779,168 $1,779,168 $1,779,168 Hawthorn Capital $48,000 $48,000 $48,000 Total Hawthorn Expenditures $48,000 $48,000 $48,000 General Fund Capital $87,500 $87,500 ($37,500) $50,000 Measure AA Capital $1,190,600 $1,190,600 $1,190,600 Total Capital Expenditures $1,278,100 $1,278,100 ($37,500) $1,240,600 $3,105,268 $3,105,268 ($37,500) $3,067,768 Public Affairs Salaries and Benefits $1,116,318 $1,116,318 $1,116,318 Services and Supplies $902,209 $902,209 $902,209 Total Operating Expenditures $2,018,527 $2,018,527 $2,018,527 $2,018,527 $2,018,527 $2,018,527 Real Property Salaries and Benefits $812,727 $812,727 $812,727 Services and Supplies $148,866 $148,866 $148,866 Total Operating Expenditures $961,593 $961,593 $961,593 General Fund Land and Associated Costs $4,635,500 $4,635,500 ($38,000) $4,597,500 Measure AA Land and Associated Costs $13,500 $13,500 $13,500 Total Land and Associated Costs $4,649,000 $4,649,000 ($38,000) $4,611,000 $5,610,593 $5,610,593 ($38,000) $5,572,593 Visitor Services Salaries and Benefits $5,632,894 $5,632,894 $5,632,894 Services and Supplies $963,509 $963,509 $963,509 Total Operating Expenditures $6,596,403 $6,596,403 $6,596,403 General Fund Land and Associated Costs $466,000 $466,000 ($410,000) $56,000 Total Land and Associated Costs $466,000 $466,000 ($410,000) $56,000 $7,062,403 $7,062,403 ($410,000) $6,652,403 Debt Service Debt Service $17,669,563 $17,669,563 $17,669,563 Total Debt Service Expenditures $17,669,563 $17,669,563 $17,669,563 $17,669,563 $17,669,563 $17,669,563 $74,807,853 $0 $74,807,853 ($992,550) $73,815,303 Total Debt Service Expenditures DISTRICT BUDGET BY EXPENDITURE CATEGORY Total District Budget Total Real Property Expenditures Total Visitor Services Expenditures Total Planning Expenditures Total Public Affairs Expenditures Page 2 of 2 Attachment 4 FY20 Quarter 1 Budget Amendments by GL Account (Attachment 4) FY20 Budget Amendment Description Project Number Board Approved FY20 Budget Proposed Increase/Decrease Amended FY20 Budget 10-40-410-7502 - Special Projects & Programs 40011 - Website Re-design $100,000 ($75,000)$25,000 10-40-410-7502 - Special Projects & Programs N/A $205,000 $75,000 $280,000 10-50-510-4145 - Commuter Benefits N/A $0 $46,000 $46,000 10-50-560-5299 - Other Professional Services N/A $141,051 ($46,000)$95,051 10-61-621-7101 - Facility Maint - Structures - Exterior/Interior 61012 - Toto Barn Roof Repair $0 $20,000 $20,000 10-61-621-7101 - Facility Maint - Structures - Exterior/Interior N/A $230,500 ($20,000)$210,500 10-65-625-7001 - Field Equipment/Shop Supplies 80057 - Climate Action Plan Implementation $10,000 ($10,000)$0 10-65-625-7007 - Public Safety Equipment 80057 - Climate Action Plan Implementation $10,000 $10,000 $20,000 30-35-325-8201 - Architect/Engineering Services MAA17-002 - Lyson's Dispositions at Monte Bello $35,000 ($35,000)$0 30-35-325-8203 - Construction & Special Inspection/Monitoring MAA17-002 - Lyson's Dispositions at Monte Bello $25,000 $35,000 $60,000 30-30-320-8201 - Architect/Engineering Services MAA18-002 - Saratoga-to-Sea Regional Trail Connection $0 $133,991 $133,991 30-30-320-8205 - Construction MAA18-002 - Saratoga-to-Sea Regional Trail Connection $550,000 ($133,991)$416,009 30-30-320-8201 - Architect/Engineering Services MAA22-004 - Beatty Parking Area and Trail Connections $165,000 ($161,000)$4,000 30-30-320-8204 - Permitting Fees MAA22-004 - Beatty Parking Area and Trail Connections $25,000 ($25,000)$0 30-30-320-8202 - Environmental/Planning Services MAA22-004 - Beatty Parking Area and Trail Connections $63,000 $186,000 $249,000 Administrative Amendment Subtotal $0 R-19-147 Meeting 19-28 November 13, 2019 AGENDA ITEM 8 AGENDA ITEM Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee Controller BOARD APPOINTEE EVALUATION COMMITTEE’S RECOMMENDATIONS As a result of the Board’s evaluation of the performance of the District’s Board Appointees for Fiscal Year 2018-19, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the Controller for Fiscal Year 2019-20: Adjust the Controller’s base salary upward to $46,877, plus a one-time merit pay bonus of $2,344. The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments set out in Recommendations and authorizing the Board President to execute a revised Board Appointee Employment Agreement. DISCUSSION The Board Appointee Evaluation (BAE) Committee was established to conduct the evaluation process for its Appointees. The BAE Committee was instructed to serve as the District’s negotiator and met with the Board Appointees to discuss their performance and compensation. The Board has three appointees: the General Manager, the Controller, and the General Counsel. The Board, working through the BAE Committee, implemented this process and completed this year’s annual evaluation of the performance of the Controller, during several meetings in June through September 2019. All performance standards for the year were met, as were critical deadlines. The Board is particularly pleased with the Controller’s efforts last year, in his dedication on behalf of the District, and his exceptional performance and strategy development. The Board is very pleased with the Controller’s outstanding performance during this evaluation period. His ability to provide to the staff and the Board sound recommendations, a long-term “top-down” perspective, and wisdom gained over his many years of service to the District has been incredibly valuable. Based on his performance in FY2018-19, the BAE Committee recommends providing the Controller compensation noted above. BOARD COMMITTEE REVIEW The recommended performance review and salary adjustments were thoroughly reviewed by the Board Appointee Evaluation Committee, prior to review by the Board. R-19-147 Page 2 FISCAL IMPACT For the Controller: Total of the annual salary plus adjustment = $46,877 with a one-time merit pay bonus of $2,344. PUBLIC NOTICE All public noticing requirements of the Brown Act have been met. No additional notice is necessary. CEQA COMPLIANCE This item is not subject to the California Environmental Quality Act (CEQA). NEXT STEPS If approved, the compensation adjustments and merit bonuses will be amended accordingly. Attachment: 1. Resolution Approving Salary Adjustment and Revised Employment Agreement for General Counsel Submitted by: Board Appointee Evaluation Committee Director Holman Director Siemens Director Riffle, Chair Staff Contact: Candice Basnight, Human Resources Manager Resolutions/2019/19-__ControllerSalary 1 RESOLUTION NO. 19-__ A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AN AMENDED EMPLOYMENT AGREEMENT AND ONE-TIME MERIT PAY BONUS FOR THE DISTRICT’S CONTROLLER WHEREAS, effective July 8, 2009, the Board of Directors of the Midpeninsula Regional Open Space District entered into a District Controller Employment Agreement (“Agreement”) with Michael L. Foster, employing him as the District's Controller; and WHEREAS, the Agreement provides for an annual review of the District Controller’s performance and determination of meritorious pay, which the Board has completed; and WHEREAS, the Board is very pleased with the Controller’s outstanding performance during this evaluation period. His ability to provide to the staff and the Board sound recommendations, a long-term “top-down” perspective, and wisdom gained over his many years of service to the District has been incredibly valuable; and WHEREAS, the Board, based on its annual review of the Controller’s performance, desires to grant him an adjustment to his base salary, to $46,877 per year, with a one-time merit pay bonus of $2,344 in recognition of his performance during Fiscal Year 2018-2019. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District as follows: 1. The Controller’s base salary shall be adjusted to $46,877 per year, retroactive to July 1, 2019 for Fiscal Year 2019-20. 2. The District’s Classification and Compensation Plan, Resolution No. 19-16, as amended, shall be updated to incorporate this increase and set forth in the exhibit attached hereto and incorporated herein as Exhibit A. 3. The President of the Board of Directors or other authorized Board Officer shall execute an Amendment to the District Controller Employment Agreement reflecting the salary increase. 4. The Board grants the Controller a one-time merit pay bonus of $2,344. * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ____, 2019, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Attachment 1 Resolutions/2019/19-__ControllerSalary 2 ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Exhibit A: Classification and Compensation Plan Attachment 1 Exhibit A Step Full/Part Range #Minimum Maximum Minimum Maximum Minimum Maximum Time Seasonal Open Space Technician 6 21.3241 26.6245 3,696 4,615 44,354 55,379 PT Seasonal Ranger Aide 6 21.3241 26.6245 3,696 4,615 44,354 55,379 PT Seasonal Ranger 16 27.2182 33.9815 4,718 5,890 56,614 70,682 PT Administrative Assistant 20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Farm Maintenance Worker 20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Open Space Technician*20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Accounting Technician 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT Human Resources Technician 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT Information Technology Technician I 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT GIS Technician 23 32.2921 40.3223 5,597 6,989 67,168 83,870 FT Facilities Maintenance Specialist 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Lead Open Space Technician*24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Risk Management Coordinator 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Senior Administrative Assistant 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Visitor Services Program Coordinator 25 33.9019 42.3360 5,876 7,338 70,516 88,059 FT Volunteer Program Lead 25 33.9019 42.3360 5,876 7,338 70,516 88,059 FT Ranger 26 34.7220 43.3643 6,018 7,516 72,222 90,198 FT Senior Finance & Accounting Technician 26 34.7220 43.3643 6,018 7,516 72,222 90,198 FT Executive Assistant 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Information Technology Technician II 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Public Affairs Specialist I 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Equipment Mechanic/Operator 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Lead Ranger 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Property Management Specialist I 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Real Property Specialist I 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Executive Assistant/Deputy District Clerk 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Executive Assistant/Legal Secretary 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Planner I 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Data Analyst I 30 38.2904 47.8139 6,637 8,288 79,644 99,453 FT Resource Management Specialist I 30 38.2904 47.8139 6,637 8,288 79,644 99,453 FT Accountant 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Capital Project Manager II 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Environmental Education Specialist 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Interpretive Specialist 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Management Analyst I 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Planner II 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Data Analyst II 34 42.2075 52.7165 7,316 9,138 87,792 109,650 FT Resource Management Specialist II 34 42.2075 52.7165 7,316 9,138 87,792 109,650 FT Grants Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Interpretation & Education Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Maintenance, Construction & Resource Supv.35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Management Analyst II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Procurement & Contracting Agent/Specialist 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Property Management Specialist II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Real Property Specialist II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Supervising Ranger 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Training & Safety Specialist 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Volunteer Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Applications Engineer 36 44.3252 55.3484 7,683 9,594 92,196 115,125 FT Public Affairs Specialist II 36 44.3252 55.3484 7,683 9,594 92,196 115,125 FT Data Administrator 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN Fiscal Year 2019/2020 - Effective 11/13/2019 (Pay Period 19-24) Last revised: 11/13/19, 6/26/2019, 3/27/2019, 2/27/2019, 12/12/2018, 11/19/2018, 10/10/2018, 9/26/2018, 8/8/2018, 6/13/2018, 1/24/2018 Classification Title Hourly Range $Monthly Range $Annual Range $ Exhibit AStepFull/Part Range #Minimum Maximum Minimum Maximum Minimum Maximum Time Classification Title Hourly Range $Monthly Range $Annual Range $ Governmental Affairs Specialist 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Senior Technologist 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Capital Project Manager III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Capital Projects Field Manager 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Facilities Maintenance Supervisor 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Planner III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Public Affairs Specialist III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Resource Management Specialist III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Special Projects Manager 40 48.8667 61.0221 8,470 10,577 101,643 126,926 FT Senior Accountant 41 50.0786 62.5523 8,680 10,842 104,163 130,109 FT Senior Management Analyst 41 50.0786 62.5523 8,680 10,842 104,163 130,109 FT Area Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Area Superintendent 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT District Clerk/Assistant to General Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT GIS Program Administrator 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Human Resources Supervisor 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Information Technology Program Administrator 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Capital Project Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Planner 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Property Management Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Real Property Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Resource Management Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Budget & Analysis Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Finance Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Human Resources Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Information Systems & Technology Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Engineering & Construction Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Land & Facilities Services Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Natural Resources Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Operations Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Planning Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Public Affairs Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Real Property Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Visitor Services Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Assistant General Counsel I 53 67.1121 83.8213 11,633 14,529 139,593 174,348 FT Assistant General Counsel II 55 70.4723 88.0139 12,215 15,256 146,582 183,069 FT Assistant General Manager 59 77.7007 97.0356 13,468 16,820 161,617 201,834 FT Chief Financial Officer/Director Administrative Services 59 77.7007 97.0356 13,468 16,820 161,617 201,834 FT * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A. Board Appointee Group Compensation Hourly Monthly Annual Effective General Manager $118.9904 $20,625 $247,500 7/1/2019 Controller - Part-time position $90.1481 $3,906 $46,877 7/1/2019 General Counsel $108.4135 $18,792 $225,500 7/1/2019 Elected Officials Compensation Board Director Last Revised 11/13/2019 11/13/2019 11/13/2019 Per Meeting Monthly Maximum Effective Date $100.00 $500.00 1/1/2006 The District’s Personnel Policies and Procedures provide that the compensation for an employee’s temporary out-of-class / Acting Assignment shall be at least 5% but not more than 10% more than her/his current salary. Pursuant to Government Code 20480, out of class appointments shall not exceed a total of 960 hours in each fiscal year. R-19-156 Meeting 19-28 November 13, 2019 AGENDA ITEM 9 AGENDA ITEM Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee General Counsel BOARD APPOINTEE EVALUATION COMMITTEE’S RECOMMENDATIONS As a result of the Board’s evaluation of the performance of the District’s Board Appointees for Fiscal Year 2018-19, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the General Counsel for Fiscal Year 2019-20: Adjust the General Counsel’s base salary upward to $225,500, plus a one-time merit pay bonus of $11,275. The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments set out in Recommendations and authorizing the Board President to execute a revised Board Appointee Employment Agreement. DISCUSSION The Board Appointee Evaluation (BAE) Committee was established to conduct the evaluation process for its Appointees. The BAE Committee was instructed to serve as the District’s negotiator and met with the Board Appointees to discuss their performance and compensation. The Board has three appointees: the General Manager, the Controller, and the General Counsel. The Board, working through the BAE Committee, implemented this process and completed this year’s annual evaluation of the performance of the General Counsel, during several meetings in June through September 2019. The Board is particularly pleased with the General Counsel’s outstanding performance during this evaluation period. Her personal efforts and initiative helped make her transition to the General Counsel position smooth and effective. She expeditiously filled the open positions on her staff with outstanding candidates. She provided excellent legal advice and recommendations to the Board and staff during this evaluation period, and her leadership was instrumental in the District’s legal team’s strong contributions to the District’s incredible list of accomplishments throughout the year. All performance standards for the year were met, as were critical deadlines. The Board is particularly pleased with the General Counsel’s efforts last year and her dedication on behalf of the District: her exceptional performance, strategy development, and time spent was above expectations in resolving legal issues that arose during that time. R-19-156 Page 2 The BAE Committee recommends an increase in the General Counsel’s compensation to more closely align her base salary with the market and comparable agencies. Additionally, based on her performance in FY2018-19, the BAE Committee recommends providing the General Counsel with a one-time merit bonus as noted above. BOARD COMMITTEE REVIEW The recommended performance review and salary adjustments were thoroughly reviewed by the Board Appointee Evaluation Committee, prior to review by the Board. FISCAL IMPACT For the General Counsel: Total of the annual salary plus adjustment = $225,500 with a one-time merit pay bonus of $11,275. PUBLIC NOTICE All public noticing requirements of the Brown Act have been met. No additional notice is necessary. CEQA COMPLIANCE This item is not subject to the California Environmental Quality Act (CEQA). NEXT STEPS If approved, the compensation adjustment and merit bonus will be implemented as set out in the Resolution attached, and the employment agreement will be amended accordingly. Attachment: 1. Resolution Approving Salary Adjustment and Revised Employment Agreement for General Counsel Submitted by: Board Appointee Evaluation Committee Director Holman Director Siemens Director Riffle, Chair Staff Contact: Candice Basnight, Human Resources Manager Resoluations/2019/R-19-___GCSalary 1 RESOLUTION NO. 19-__ A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AN AMENDED EMPLOYMENT AGREEMENT AND ONE-TIME MERIT PAY BONUS FOR THE DISTRICT’S GENERAL COUNSEL WHEREAS, effective July 11, 2018, the Board of Directors of the Midpeninsula Regional Open Space District entered into a District General Counsel Employment Agreement (“Agreement”) with Hilary Stevenson, employing her as the District's General Counsel; and WHEREAS, the Agreement provides for an annual review of the General Counsel’s performance and determination of meritorious pay, which the Board has completed; and WHEREAS, the Board is particularly pleased with the General Counsel’s outstanding performance during this evaluation period. Her personal efforts and initiative helped make her transition to the General Counsel position smooth and effective. She expeditiously filled the open positions on her staff with outstanding candidates. She provided excellent legal advice and recommendations to the Board and staff during this evaluation period, and her leadership was instrumental in the District’s legal team’s strong contributions to the District’s incredible list of accomplishments throughout the year; and WHEREAS, the Board, based on its annual review of the General Counsel’s performance, in recognition of her performance during Fiscal Year 2018-2019 and to bring her compensation closer to the comparable median, desires to adjust the General Counsel’s base salary upward to $225,500 plus a one-time merit pay bonus of $11,275. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District as follows: 1. The General Counsel’s base salary shall be adjusted to $225,500 retroactive to July 1, 2019 for Fiscal Year 2019-20. 2. The District’s Classification and Compensation Plan, Resolution No. 19-16, as amended, shall be updated to incorporate this increase and set forth in the exhibit attached hereto and incorporated herein as Exhibit A. 3. The President of the Board of Directors or other authorized Board Officer shall execute an Amendment to the District General Counsel’s Employment Agreement reflecting the salary increase. 4. The Board grants the General Counsel a one-time merit pay bonus of $11,275. * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on _____, 2019, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: Attachment 1 Resoluations/2019/R-19-___GCSalary 2 ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Exhibit A: Classification and Compensation Plan Attachment 1 Exhibit A Step Full/Part Range #Minimum Maximum Minimum Maximum Minimum Maximum Time Seasonal Open Space Technician 6 21.3241 26.6245 3,696 4,615 44,354 55,379 PT Seasonal Ranger Aide 6 21.3241 26.6245 3,696 4,615 44,354 55,379 PT Seasonal Ranger 16 27.2182 33.9815 4,718 5,890 56,614 70,682 PT Administrative Assistant 20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Farm Maintenance Worker 20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Open Space Technician*20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Accounting Technician 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT Human Resources Technician 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT Information Technology Technician I 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT GIS Technician 23 32.2921 40.3223 5,597 6,989 67,168 83,870 FT Facilities Maintenance Specialist 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Lead Open Space Technician*24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Risk Management Coordinator 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Senior Administrative Assistant 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Visitor Services Program Coordinator 25 33.9019 42.3360 5,876 7,338 70,516 88,059 FT Volunteer Program Lead 25 33.9019 42.3360 5,876 7,338 70,516 88,059 FT Ranger 26 34.7220 43.3643 6,018 7,516 72,222 90,198 FT Senior Finance & Accounting Technician 26 34.7220 43.3643 6,018 7,516 72,222 90,198 FT Executive Assistant 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Information Technology Technician II 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Public Affairs Specialist I 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Equipment Mechanic/Operator 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Lead Ranger 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Property Management Specialist I 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Real Property Specialist I 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Executive Assistant/Deputy District Clerk 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Executive Assistant/Legal Secretary 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Planner I 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Data Analyst I 30 38.2904 47.8139 6,637 8,288 79,644 99,453 FT Resource Management Specialist I 30 38.2904 47.8139 6,637 8,288 79,644 99,453 FT Accountant 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Capital Project Manager II 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Environmental Education Specialist 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Interpretive Specialist 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Management Analyst I 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Planner II 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Data Analyst II 34 42.2075 52.7165 7,316 9,138 87,792 109,650 FT Resource Management Specialist II 34 42.2075 52.7165 7,316 9,138 87,792 109,650 FT Grants Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Interpretation & Education Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Maintenance, Construction & Resource Supv.35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Management Analyst II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Procurement & Contracting Agent/Specialist 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Property Management Specialist II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Real Property Specialist II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Supervising Ranger 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Training & Safety Specialist 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Volunteer Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Applications Engineer 36 44.3252 55.3484 7,683 9,594 92,196 115,125 FT Public Affairs Specialist II 36 44.3252 55.3484 7,683 9,594 92,196 115,125 FT Data Administrator 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN Fiscal Year 2019/2020 - Effective 11/13/2019 (Pay Period 19-24) Last revised: 11/13/19, 6/26/2019, 3/27/2019, 2/27/2019, 12/12/2018, 11/19/2018, 10/10/2018, 9/26/2018, 8/8/2018, 6/13/2018, 1/24/2018 Classification Title Hourly Range $Monthly Range $Annual Range $ Exhibit AStepFull/Part Range #Minimum Maximum Minimum Maximum Minimum Maximum Time Classification Title Hourly Range $Monthly Range $Annual Range $ Governmental Affairs Specialist 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Senior Technologist 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Capital Project Manager III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Capital Projects Field Manager 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Facilities Maintenance Supervisor 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Planner III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Public Affairs Specialist III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Resource Management Specialist III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Special Projects Manager 40 48.8667 61.0221 8,470 10,577 101,643 126,926 FT Senior Accountant 41 50.0786 62.5523 8,680 10,842 104,163 130,109 FT Senior Management Analyst 41 50.0786 62.5523 8,680 10,842 104,163 130,109 FT Area Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Area Superintendent 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT District Clerk/Assistant to General Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT GIS Program Administrator 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Human Resources Supervisor 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Information Technology Program Administrator 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Capital Project Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Planner 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Property Management Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Real Property Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Resource Management Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Budget & Analysis Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Finance Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Human Resources Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Information Systems & Technology Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Engineering & Construction Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Land & Facilities Services Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Natural Resources Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Operations Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Planning Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Public Affairs Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Real Property Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Visitor Services Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Assistant General Counsel I 53 67.1121 83.8213 11,633 14,529 139,593 174,348 FT Assistant General Counsel II 55 70.4723 88.0139 12,215 15,256 146,582 183,069 FT Assistant General Manager 59 77.7007 97.0356 13,468 16,820 161,617 201,834 FT Chief Financial Officer/Director Administrative Services 59 77.7007 97.0356 13,468 16,820 161,617 201,834 FT * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A. Board Appointee Group Compensation Hourly Monthly Annual Effective General Manager $118.9904 $20,625 $247,500 7/1/2019 Controller - Part-time position $90.1481 $3,906 $46,877 7/1/2019 General Counsel $108.4135 $18,792 $225,500 7/1/2019 Elected Officials Compensation Board Director Last Revised 11/13/2019 11/13/2019 11/13/2019 Per Meeting Monthly Maximum Effective Date $100.00 $500.00 1/1/2006 The District’s Personnel Policies and Procedures provide that the compensation for an employee’s temporary out-of-class / Acting Assignment shall be at least 5% but not more than 10% more than her/his current salary. Pursuant to Government Code 20480, out of class appointments shall not exceed a total of 960 hours in each fiscal year. R-19-157 Meeting 19-28 November 13, 2019 AGENDA ITEM 10 AGENDA ITEM Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee General Manager BOARD APPOINTEE EVALUATION COMMITTEE’S RECOMMENDATIONS As a result of the Board’s evaluation of the performance of the District’s Board Appointees for Fiscal Year 2018-19, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the General Manager for Fiscal Year 2019-20: Adjust the General Manager’s base salary upward to $247,500, plus a one-time merit pay bonus of $12,375. The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments set out in Recommendations and authorizing the Board President to execute a revised Board Appointee Employment Agreement. DISCUSSION The Board Appointee Evaluation (BAE) Committee was established to conduct the evaluation process for its Appointees. The BAE Committee was instructed to serve as the District’s negotiator and met with the Board Appointees to discuss their performance and compensation. The Board has three appointees: the General Manager, the Controller, and the General Counsel. The Board, working through the BAE Committee, implemented this process and completed this year’s annual evaluation of the performance of the General Manager, during several meetings in June through September 2019. The Board is very pleased with the General Manager’s outstanding performance during this evaluation period. Her personal efforts and initiatives helped make her transition to the General Manager position smooth and effective. She expeditiously filled the open positions on her staff with outstanding candidates. Her leadership style was very effective in helping the entire District staff manage to not only navigate this transition in senior executive management, but also complete an incredible list of projects throughout the year. She has also been very effective in reaching out to the District’s key partners and begin to establish strong working relationships with them. All performance standards for the year were met, as were critical deadlines. Her personal level of effort remained consistent and focused on outcomes. The Board is particularly pleased with the General Manager’s extra efforts last year, her dedication on behalf of the District, her exceptional performance, projects completed, and time spent in outreach to partners. R-19-157 Page 2 The BAE Committee recommends an increase in the General Manager’s compensation to more closely align her base salary with the market and comparable agencies. Additionally, based on her performance in FY2018-19, the BAE Committee recommends providing the General Manager with a one-time merit bonus as noted above. BOARD COMMITTEE REVIEW The recommended performance review and salary adjustments were thoroughly reviewed by the Board Appointee Evaluation Committee, prior to review by the Board. FISCAL IMPACT For the General Manager: Total of the annual salary plus adjustment = $247,500 with a one-time merit pay bonus of $12,375. PUBLIC NOTICE All public noticing requirements of the Brown Act have been met. No additional notice is necessary. CEQA COMPLIANCE This item is not subject to the California Environmental Quality Act (CEQA). NEXT STEPS If approved, the compensation adjustment and merit bonus will be implemented as set out in the Resolution attached, and the employment agreements will be amended accordingly. Attachment: 1. Resolution Approving Salary Adjustment and Revised Employment Agreement for General Manager Submitted by: Board Appointee Evaluation Committee Director Holman Director Siemens Director Riffle, Chair Staff Contact: Candice Basnight, Human Resources Manager Resolutions/2019/R-19-__GMSalary 1 RESOLUTION NO. 19-__ A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING AN AMENDED EMPLOYMENT AGREEMENT AND ONE-TIME MERIT PAY BONUS FOR THE DISTRICT’S GENERAL MANAGER WHEREAS, effective June 13, 2018, the Board of Directors of the Midpeninsula Regional Open Space District entered into a District General Manager Employment Agreement (“Agreement”) with Ana Maria Ruiz, employing her as the District's General Manager; and WHEREAS, the Agreement provides for an annual review of the General Manager’s performance and determination of meritorious pay, which the Board has completed; and WHEREAS, the Board is very pleased with the General Manager’s outstanding performance during this evaluation period. Her personal efforts and initiative helped make her transition to the General Manager position smooth and effective. She expeditiously filled the open positions on her staff with outstanding candidates. Her leadership style was very effective in helping the entire District staff navigate the transitions in executive management and complete an incredible list of projects throughout the year. She has also been very effective in reaching out to the District’s key partners and establish strong working relationships with them; and WHEREAS, the Board, based on its annual review of the General Manager’s performance, in recognition of her performance during Fiscal Year 2018-2019 and to bring her compensation closer to the comparable median, desires to adjust the General Manager’s base salary upward to $247,500, plus a one-time merit pay bonus of $12,375. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Midpeninsula Regional Open Space District as follows: 1. The General Manager’s base salary shall be adjusted to $247,500 retroactive to July 1, 2019 for Fiscal Year 2019-20. 2. The District’s Classification and Compensation Plan, Resolution No. 19-16, as amended, shall be updated to incorporate this increase and set forth in the exhibit attached hereto and incorporated herein as Exhibit A. 3. The President of the Board of Directors or other authorized Board Officer shall execute an Amendment to the District General Manager’s Employment Agreement reflecting the salary increase. 4. The Board grants the General Manager a one-time merit pay bonus of $12,375. * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ____, 2019, at a regular meeting thereof, by the following vote: AYES: NOES: ABSTAIN: Attachment 1 Resolutions/2019/R-19-__GMSalary 2 ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Exhibit A: Classification and Compensation Plan Attachment 1 Exhibit A Step Full/Part Range #Minimum Maximum Minimum Maximum Minimum Maximum Time Seasonal Open Space Technician 6 21.3241 26.6245 3,696 4,615 44,354 55,379 PT Seasonal Ranger Aide 6 21.3241 26.6245 3,696 4,615 44,354 55,379 PT Seasonal Ranger 16 27.2182 33.9815 4,718 5,890 56,614 70,682 PT Administrative Assistant 20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Farm Maintenance Worker 20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Open Space Technician*20 30.0092 37.4579 5,202 6,493 62,419 77,912 FT Accounting Technician 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT Human Resources Technician 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT Information Technology Technician I 22 31.4965 39.3309 5,459 6,817 65,513 81,808 FT GIS Technician 23 32.2921 40.3223 5,597 6,989 67,168 83,870 FT Facilities Maintenance Specialist 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Lead Open Space Technician*24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Risk Management Coordinator 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Senior Administrative Assistant 24 33.0695 41.3077 5,732 7,160 68,785 85,920 FT Visitor Services Program Coordinator 25 33.9019 42.3360 5,876 7,338 70,516 88,059 FT Volunteer Program Lead 25 33.9019 42.3360 5,876 7,338 70,516 88,059 FT Ranger 26 34.7220 43.3643 6,018 7,516 72,222 90,198 FT Senior Finance & Accounting Technician 26 34.7220 43.3643 6,018 7,516 72,222 90,198 FT Executive Assistant 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Information Technology Technician II 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Public Affairs Specialist I 27 35.5911 44.4538 6,169 7,705 74,029 92,464 FT Equipment Mechanic/Operator 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Lead Ranger 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Property Management Specialist I 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Real Property Specialist I 28 36.4664 45.5309 6,321 7,892 75,850 94,704 FT Executive Assistant/Deputy District Clerk 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Executive Assistant/Legal Secretary 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Planner I 29 37.3784 46.6694 6,479 8,089 77,747 97,072 FT Data Analyst I 30 38.2904 47.8139 6,637 8,288 79,644 99,453 FT Resource Management Specialist I 30 38.2904 47.8139 6,637 8,288 79,644 99,453 FT Accountant 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Capital Project Manager II 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Environmental Education Specialist 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Interpretive Specialist 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Management Analyst I 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Planner II 31 39.2452 49.0013 6,803 8,494 81,630 101,923 FT Data Analyst II 34 42.2075 52.7165 7,316 9,138 87,792 109,650 FT Resource Management Specialist II 34 42.2075 52.7165 7,316 9,138 87,792 109,650 FT Grants Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Interpretation & Education Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Maintenance, Construction & Resource Supv.35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Management Analyst II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Procurement & Contracting Agent/Specialist 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Property Management Specialist II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Real Property Specialist II 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Supervising Ranger 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Training & Safety Specialist 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Volunteer Program Manager 35 43.2602 54.0264 7,498 9,365 89,981 112,375 FT Applications Engineer 36 44.3252 55.3484 7,683 9,594 92,196 115,125 FT Public Affairs Specialist II 36 44.3252 55.3484 7,683 9,594 92,196 115,125 FT Data Administrator 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN Fiscal Year 2019/2020 - Effective 11/13/2019 (Pay Period 19-24) Last revised: 11/13/19, 6/26/2019, 3/27/2019, 2/27/2019, 12/12/2018, 11/19/2018, 10/10/2018, 9/26/2018, 8/8/2018, 6/13/2018, 1/24/2018 Classification Title Hourly Range $Monthly Range $Annual Range $ Exhibit AStepFull/Part Range #Minimum Maximum Minimum Maximum Minimum Maximum Time Classification Title Hourly Range $Monthly Range $Annual Range $ Governmental Affairs Specialist 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Senior Technologist 38 46.5348 58.1271 8,066 10,075 96,792 120,904 FT Capital Project Manager III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Capital Projects Field Manager 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Facilities Maintenance Supervisor 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Planner III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Public Affairs Specialist III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Resource Management Specialist III 39 47.6977 59.5593 8,268 10,324 99,211 123,883 FT Special Projects Manager 40 48.8667 61.0221 8,470 10,577 101,643 126,926 FT Senior Accountant 41 50.0786 62.5523 8,680 10,842 104,163 130,109 FT Senior Management Analyst 41 50.0786 62.5523 8,680 10,842 104,163 130,109 FT Area Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Area Superintendent 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT District Clerk/Assistant to General Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT GIS Program Administrator 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Human Resources Supervisor 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Information Technology Program Administrator 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Capital Project Manager 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Planner 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Property Management Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Real Property Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Senior Resource Management Specialist 43 52.5880 65.6799 9,115 11,385 109,383 136,614 FT Budget & Analysis Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Finance Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Human Resources Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Information Systems & Technology Manager 48 59.3941 74.1752 10,295 12,857 123,540 154,284 FT Engineering & Construction Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Land & Facilities Services Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Natural Resources Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Operations Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Planning Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Public Affairs Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Real Property Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Visitor Services Manager 51 63.9172 79.8307 11,079 13,837 132,948 166,048 FT Assistant General Counsel I 53 67.1121 83.8213 11,633 14,529 139,593 174,348 FT Assistant General Counsel II 55 70.4723 88.0139 12,215 15,256 146,582 183,069 FT Assistant General Manager 59 77.7007 97.0356 13,468 16,820 161,617 201,834 FT Chief Financial Officer/Director Administrative Services 59 77.7007 97.0356 13,468 16,820 161,617 201,834 FT * OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A. Board Appointee Group Compensation Hourly Monthly Annual Effective General Manager $118.9904 $20,625 $247,500 7/1/2019 Controller - Part-time position $90.1481 $3,906 $46,877 7/1/2019 General Counsel $108.4135 $18,792 $225,500 7/1/2019 Elected Officials Compensation Board Director Last Revised 11/13/2019 11/13/2019 11/13/2019 Per Meeting Monthly Maximum Effective Date $100.00 $500.00 1/1/2006 The District’s Personnel Policies and Procedures provide that the compensation for an employee’s temporary out-of-class / Acting Assignment shall be at least 5% but not more than 10% more than her/his current salary. Pursuant to Government Code 20480, out of class appointments shall not exceed a total of 960 hours in each fiscal year. From:Jennifer Woodworth Subject:Questions Re: 11/13/19 Agenda Date:Wednesday, November 13, 2019 11:19:16 AM Attachments:IMG_0196.PNG Good morning all, Below please find the response to a question submitted regarding tonight's agenda packet. Please let me know if you have any questions. Thanks! Jen Claim 1344: What is 1 lead remediation? An existing rail car bridge at Purisima Creek Redwoods, called Purisima Creek Bridge #1, tested positive for lead-based paint. The lead paint needed to be removed by a specialized contractor before the crew could begin construction on the new bridge decking. The contractor scraped the lead paint off of the rail car structure and transported the waste to the proper disposal facility. The contractor was required to protect the creek from contamination by lead or other debris, and a consultant monitored the contractor to ensure that they were abiding by the prescribed workplan. The lead remediation took approximately a week for the contractor to complete. A similar process was used on the Harrington Creek Bridge Re-decking project in La Honda Creek.