HomeMy Public PortalAbout2019_08_13_R116 Process for Town Proclamations The Town of
Leesburg,
Virginia
PRESENTED: August 13,2019
RESOLUTION NO. 2019-116 ADOPTED: August 13,2019
A RESOLUTION: PROCESS FOR TOWN PROCLAMATIONS
WHEREAS, Council desires to amend its Rules of Procedure to include a process for all
future proclamations to ensure accuracy and advance notice to the public,recipients and Council;
and
WHEREAS, Council desires to change the time of regular business meetings previously
adopted at its 2019 Organizational Meeting from 7:00 p.m. to 6:30 p.m.to allow the presentation
of Town proclamations and certificate of recognitions to occur prior to the undertaking of regular •
business items.
THEREFORE,RESOLVED,by the Council of the Town of Leesburg in Virginia that the
process for Town proclamations is as follows:
1. Require Council member sponsorship.
2. Require advance requests for proclamations of at least one (1) business meeting prior to
presentation.
3. Require advance voting of at least one(1)business meeting on Town proclamations.
4. Require Council Members to identify after the vote is taken if they wish to have their
signature line removed from the proclamation.
5. Require only those Council Members signatures be written on signature lines.
6. Prohibit anyone else to sign for a Council Member.
7. Require the name or organization of the recipient of the proclamation be listed on the
proclamation.
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A RESOLUTION: PROCESS FOR TOWN PROCLAMATIONS
PASSED this 13th day of August,2019.
Kelly B ,
Town of Leesburg
A1T ST:
Clerk of Council
LF\LeesburgRMS\Town Clerk\Resolutions\2019\0813 Process for Town Proclamations