HomeMy Public PortalAbout20190228 - Agenda Packet - Board of Directors (BOD) - 19-05
SPECIAL MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Lucie Stern Community Center - Fireside Room
1305 Middlefield Rd. #1
Palo Alto, CA 94301
Thursday, February 28, 2019
9:30 AM
A G E N D A
9:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda. Each speaker will
ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow
action by the Board of Directors on items not on the agenda. If you wish to address the Board, please
complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance
during this section.
ADOPTION OF AGENDA
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
1. Fiscal Year 2019-20 Capital Improvement and Action Plan Review (R-19-24)
Staff Contact: Ana Ruiz, General Manager
General Manager’s Recommendations:
1. Review and affirm or amend the proposed Fiscal Year 2019-20 Capital Improvement and
Action Plan.
2. If amended, direct the General Manager to reevaluate staff and resource capacity and, if
needed, return to the full Board with any additional recommendations for further discussion
and direction.
ADJOURNMENT
Meeting 19-05
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special meeting of the MROSD Board of Directors was posted and available for
review on February 22, 2019, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California,
94022. The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk/Assistant to the General Manager
R-19-24
Meeting 19-05
February 28, 2019
AGENDA ITEM 1
AGENDA ITEM
Fiscal Year 2019-20 Capital Improvement and Action Plan Review
GENERAL MANAGER’S RECOMMENDATIONS
1. Review and affirm or amend the proposed Fiscal Year 2019-20 Capital Improvement and
Action Plan.
2. If amended, direct the General Manager to reevaluate staff and resource capacity and, if
needed, return to the full Board with any additional recommendations for further discussion
and direction.
SUMMARY
Annually, the Board of Directors (Board) holds two strategic planning retreats to establish work
plan priorities for the upcoming fiscal year (process described in Attachment 1). At the first
Board Retreat held on December 6, 2018, the Board adopted Strategic Plan Goals and Objectives
to guide District work priorities for Fiscal Year (FY) 2019-20 (included in Attachment 2).
At the second Board Retreat scheduled on February 28, 2019, the Board will review and either
affirm or amend the proposed FY2019-20 Capital Improvement and Action Plan (CIAP) (see
Attachment 3 for further details). If the Board directs significant changes, the General Manager
will reevaluate staff and resource capacity, and if needed, return to the Board with the findings
and recommendations for further discussion and direction. The outcomes of the February 28,
2019 retreat will guide the development of the final proposed FY2019-20 CIAP, which the
Action and Budget Committee (ABC) will review in detail on May 14, 2019.
BACKGROUND
Results of the December 6, 2018 Board Retreat I
Review of Financial Operation Sustainability Model
The Board reviewed the projected staff and capacity growth to support continued expansion of
public access, acquisition of new lands, and protection of natural resources in support of the
District’s mission.
Environmental Scan
The environmental scan revealed a continued robust economy in the District’s region. Increased
assessed property values continue to give the District a strong financial base. Along with
R-19-24 Page 2
increased revenue, the strong economy also puts upward pressure on costs, including land
acquisitions, capital improvements, and housing. The labor market remained competitive, with
low unemployment, providing employees with many employment and professional development
options.
Science Advisory Panel
Staff presented a proposal for the formation of a science advisory panel to enhance the scientific
validity of ecosystem management decisions and serve as an important resource to inform
regional management topics. The proposed work plan for FY2019-20 incorporates the formation
of the panel.
Strategic Plan Goals and Objectives
On December 6, 2018, the Board approved the Strategic Plan Goals and Objectives for FY2019-
20 (see Attachment 2). Notable updates include:
• Changed focus of the Vision Plan objective from review to implementation and
communication of progress (Goal 1, Objective 1)
• Refined objective on connecting people to their open space to focus on expanding
opportunities (Goal 2, Objective 3)
• Strengthened goal on climate change resiliency by making it a separate objective (Goal 1,
Objective 5)
• Added a new objective to strengthen prevention and response to wildland fires (Goal 1,
Objective 6)
• Added a new objective to develop a business continuity plan (Goal 3, Objective 4)
DISCUSSION
Proposed FY2019-20 Capital Improvement and Action Plan (CIAP)
The proposed FY2019-20 CIAP includes 119 projects (detailed in Attachment 3) of which 87
projects are continuing from FY2018-19 and 32 are new for next fiscal year.
The CIAP is organized according to the District’s four program areas:
• Land Acquisition and Preservation (24 projects)
• Natural Resource Protection and Restoration (28 projects)
• Public Access, Education, and Outreach (28 projects)
• Infrastructure and Other Projects (19 projects)
Within the CIAP, 20 projects are identified as operating projects, and are listed at the end of
Attachment 3.
Furthermore, Attachment 3 includes the grouping of relevant CIAP projects by the following
areas of interest to give an indication of the relative expenditures in each area: Agriculture,
Diversity, and Fire Prevention. The expenditures listed for these areas of interest are limited to
capital and action plan projects. Most expenditures within these areas of interest are part of
ongoing operating programs and reflected in staff time and departmental service and supplies
budgets. A preliminary budget for these three areas of interest is included in the Fiscal Impact
section of the report.
R-19-24 Page 3
The three-year CIAP is limited to those projects that begin or have activity in FY2019-20 and
continue on as multi-year projects into FY2020-21 and FY2021-22. The CIAP does not identify
new projects that will begin in the outer years as the addition of new projects are considered each
year during the annual Budget and Action Plan development process.
The preliminary CIAP provides the Board with a comprehensive view of the proposed projects
for the upcoming year and includes the following key project information: program category,
funding source, project number, project name, project purpose and scope; whether the project is
continuing from FY2018-19 or is new; the connection to Strategic Plan Goals and Objectives;
and estimated FY2019-20 budget. The Board will deliberate on potential additions, removals, or
other amendments to the project list prior to affirming the proposed FY2019-20 CIAP.
Proposed FY2019-20 CIAP Priorities
At the February retreat, staff will present a high-level overview of the proposed FY2019-20
CIAP and highlight the major focus areas identified for the upcoming year.
The priority areas of the proposed FY2019-20 CIAP are listed below with example projects. The
example projects are provided as reference and are not fully exhaustive.
1. Land Conservation – important coastal/agricultural and watershed lands
o Cloverdale – purchase preparations
o Gordon Ridge – potential purchase
o Johnston Ranch Uplands – potential purchase
o San Jose Water Company watershed lands – potential purchase
2. Natural Resource Protection – climate resiliency, wildlife crossings, and habitat restoration
o Climate Action Plan – first full year of implementation
o Highway 17 Wildlife Crossing
o Restoration and mitigation work
3. Bear Creek Preserve Phase II improvements
o Alma College rehabilitation and cleanup
o Phase II east-side trails – design and initiate construction/repairs
o Bear Creek Stables site improvements and water connection
4. Expand regional trail connections
o Ravenswood Bay Trail - prepare for, and pending permits, initiate construction
o Saratoga to the Sea Trail - support City of Saratoga’s trail design and construction
o Highway 17 Bay Area Ridge Trail crossing and trail connections
5. Demonstrate further progress on other Measure AA projects
o Hawthorns Public Access Site Plan
o La Honda Creek Preserve – Phase II improvements
1. Phase II Loop Trails-
2. Public Access Working Group-Parking Study
o Alpine Road Regional Trail at Coal Creek Preserve
o Rancho San Antonio Preserve capital projects
1. Carrying Capacity and Access
2. White Barn Rehabilitation
R-19-24 Page 4
6. Support agriculture and sustain the conservation grazing program
o Grazing and agriculture infrastructure development
o Agricultural workforce housing
o Livestock and wildlife protection
o Agricultural Policy review and Basic Policy update
7. Connect diverse communities to their public open space preserves
o ADA Transition Plan Barrier Removal
o Diversity outreach – youth and community engagement
o Support for Cooley Landing Park
8. Enhance wildland fire preparedness and responsiveness
o Los Trancos - Page Mill eucalyptus removal
o Wildland Fire Program development
o Prescribed Fire Program development
o Restoration Forestry Demonstration project
o Expansion of fuel reduction projects
9. District Staff Facilities and Operations
o Administrative Office – design and permitting
o South Area Field Office – permitting and construction
o Business Continuity Plan
Departments assessed internal capacity to deliver the proposed CIAP through a resource loading
process. The FY2019-20 CIAP reflects these capacity assumptions.
Board directed changes to the proposed CIAP may require a subsequent resource capacity
evaluation. If this evaluation identifies resource capacity issues, the General Manager will return
to the Board to either recommend project reductions and/or request additional resources to
accomplish the CIAP, prior to meeting with the Action Plan and Budget Committee in May
2019.
Operational Budget Considerations
As part of the CIAP and Budget development process, internal discussions are continuing with
the General Manager regarding the consideration of additional staffing resources to meet
increasing land management needs and expand public programming. Added capacity to improve
project delivery workflow and expand the District’s grant and procurement capacity are also
under consideration.
Visitor & Field Services:
The District continues to grow in acreage, visitation, public access and visitor services. This
growth increases the operational demands for the Visitor and Field Services business line as was
anticipated in the Financial and Operational Sustainability Model (FOSM). The operating
impact of opening Bear Creek Redwoods Preserve will begin in FY2019-20. In addition, the
recent Docent and Volunteer Programs Structure Study recommends adding interpretive staff to
enhance the District’s interpretive programs – a service that ranked high among preserve visitors
and focus groups participants from the Preserve User Survey Study. Finally, the District’s
property management program is in need of extensive infrastructure improvements and repairs
on grazing and rental properties. And, as new agricultural and residential leases are executed,
R-19-24 Page 5
there is also an increase need for oversight, record keeping, and communications to ensure lease
agreements are well managed.
Project Planning & Delivery:
The District’s capital projects have increasingly become more complex, requiring longer and
more complicated permitting processes and broadened community engagement. The Planning
Department is typically responsible for carrying large-scale projects through feasibility studies,
public input, concept planning, early permitting and environmental review, and is at the forefront
of facing these challenges. A Planning Department Organizational Study is currently underway
to identify opportunities for workflow adjustments and streamlined functions, allowing the
Department to build on past successes to achieve even more superior performance output. The
Study will also review current staffing levels to ensure adequate resources are provided to meet
current and future project delivery needs. Results of the study are expected in mid-April.
Administrative Services:
Within Administrative Services, the Grants and Procurement programs have maximized output
and internal customer service levels with the resources currently available. Consideration of a
shared position to support these two programs is currently under review.
The need for an increase in capacity is in part evidence of the growing public awareness,
participation, and support in District activities, and a testament to the impact the District and
Measure AA is creating to improving the quality of life for Bay Area residents. The General
Manager will bring specific requests for new positions and associated costs to the ABC in May
and to the full Board in June.
FISCAL IMPACT
Review and affirmation of the FY2019-20 CIAP has no immediate fiscal impact. However,
these actions will drive the development of the FY2019-20 Budget and three-year CIAP.
Preliminary financial information for the FY2019-20 CIAP was reviewed to ensure the proposed
projects match available funding sources, as well as staff and resource capacity. This
preliminary review only includes the upcoming fiscal year, not the subsequent years of FY2020-
21 and FY2021-22.
The table below provides an overview of the preliminary budget numbers for FY2019-20 for all
funds, and capital expenditures that are reimbursable from bond funds. The numbers in the table
below are preliminary and likely to change as the budget continues to be developed, and more
accurate and final numbers are incorporated.
Proposed
FY2019-20
CIAP
Estimated
Revenue
& Other
Funding
Sources
Expenditures
Bond
Reimbursable
Expenditures
Total Net
Fund 10 General
Fund
$35,802,333 $34,593,764 $0 $34,593,764 $1,208,569
Fund 20 Hawthorn 86,500 86,500 - 86,500 -
Fund 30 Measure
AA Capital
9,969,635 9,969,635 9,969,635 -
R-19-24 Page 6
Fund 40 GF
Capital
11,352,457 9,510,737 1,841,720 11,352,457 -
Fund 50 Debt
Service
18,530,298 17,669,563 - 17,669,563 860,735
Total $75,741,223 $61,860,564 $11,811,355 $73,671,919 $2,069,304
The table below provides an overview of the preliminary budget numbers for FY2019-20 for the
areas of interest that are included in the CIAP programs. Attachment 3 includes a detailed list of
projects within these areas of interest.
Area of Interest* Preliminary Budget
Agriculture $6,332,353
Diversity $2,857,650
Fire Prevention** $573,450
Total $9,763,453
* The expenditures listed for these areas of interest are just for capital and action plan
projects. Most expenditures are part of ongoing operating programs and reflected in
significant staff time and departmental service and supplies budgets.
** A majority of projects within the Agriculture area also provide significant fuel reduction
and fire prevention benefits.
BOARD COMMITTEE REVIEW
This item was brought directly to the full Board given full Board interest and importance.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not subject to the California Environmental Quality Act.
NEXT STEPS
The outcomes of the December 6, 2018 and February 28, 2019 Board Retreat Meetings will
guide the development of the FY2019-20 Budget and Action Plan, including the 3-Year CIAP,
which will be reviewed by the ABC and the full Board per the dates listed below:
5/14/2019 Action Plan & Budget Committee (meeting #1)
5/23/2019 Action Plan & Budget Committee (meeting #2)
6/12/2019 Board Initial Review of Budget & Public Hearing
6/18/2019 Action Plan & Budget Committee (if needed)
6/26/2019 Board Adoption of Budget
Attachments:
1. Budget Planning Process Overview
2. FY2019-20 Strategic Plan Goals and Objectives
3. Three-Year Capital Improvement and Action Plan (FY2019-20)
R-19-24 Page 7
Responsible Department Head:
Ana Ruiz, General Manager
Prepared by:
Carmen Narayanan, Budget & Analysis Manager
Stefan Jaskulak, Chief Financial Officer
Susanna Chan, Assistant General Manager
Brian Malone, Assistant General Manager
Ana Ruiz, General Manager
Board Retreat #1:
Strategic Planning
Staff Resource
Loads Projects
Board Retreat #2:
Project
Prioritization
Staff Prepares
Budget & Action
Plan
Review &
Approval by GM
Review &
Approval by ABC
Full Board
Approval
Budget
Planning
Cycle
3
MAY
DECEMBER
JANUARY
FEBRUARY
APRIL
JUNE
MARCH
Attachment 1
FY2019-20 Strategic Plan Goals and Objectives
December 6, 2018 FY2019-20 Board Retreat #1 Page 1
Attachment 2
Board Approved December 8, 2018
Goal 1 – Promote, establish, and implement a regional environmental protection vision with partners
• Objective 1 - Continue implementation of the District’s Vision Plan and communicate progress on
projects through reporting results and building partner relationships
• Objective 2 – Build and strengthen diverse partnerships to implement a collaborative and science-based
approach to environmental protection on the Peninsula, South Bay and San Mateo Coast
• Objective 3 – Build and strengthen relationships with legislators to advocate environmental protection
goals
• Objective 4 – Take a regional leadership role in promoting the benefits of open space and sustainable
agriculture
• Objective 5 – Expand regional climate change resiliency and adaptation to preserve healthy natural
systems
• Objective 6 – Work with fire agencies and surrounding communities to strengthen the prevention of,
preparation for, and response to wildland fires
Goal 2 – Connect people to open space and a regional environmental protection vision
• Objective 1 – Communicate the purpose of the regional environmental protection vision
• Objective 2 – Refine and implement a comprehensive public outreach strategy, including the
engagement of diverse communities and enhanced public education programs
• Objective 3 – Expand opportunities to connect people to their public open space preserves consistent
with an environmental protection vision
Goal 3 – Strengthen organizational capacity to fulfill the mission
• Objective 1 – Provide the necessary resources, tools, and infrastructure, including technology upgrades
and capacity building
• Objective 2 – Continuously improve recent process and business model changes to effectively and
efficiently deliver Vision Plan projects and the District’s ongoing functions
• Objective 3 – Reflect the changing community we serve in the District’s visitors, staff, volunteers, and
partners
• Objective 4 – Build state of readiness for potential disruptions by completing a risk assessment and
creating a business continuity plan
Goal 4 – Position the District for long-term financial sustainability to fulfill the District’s mission on behalf of the
public
• Objective 1 – Continue to engage constituents for bond sales and via the work of the Bond Oversight
Committee – “Promises made, promises kept.”
• Objective 2 – Pursue discretionary funding opportunities and partnerships to augment operating,
capital, and bond funding sources
• Objective 3 – Ensure discretionary funding opportunities are available and successful through advocacy
and education
• Objective 4 – Ensure large capital expenses are evaluated within the long-term financial model and
remain financially sustainable
• Objective 5 – Ensure land acquisitions, including associated public access and land management costs,
are evaluated within the long-term financial model and remain financially sustainable
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 1 of 12
Capital Improvement & Action Plan (CIAP) Summaries
CIAP Summary by Funding Source
Total
FY2019-20
Estimated
Budget
Budget
Total
as a %
Project
Count by
Fund
Project
Count Total
as a %
Fund 10 - General Fund Operating $2,606,742 11%25 25%
Fund 20 - Hawthorn $48,000 0%1 1%
Fund 30 - Measure AA $9,969,635 42%32 32%
Fund 40 - General Fund Capital $11,352,457 47%41 41%
Total $23,976,834 100%99 100%
CIAP Summary by Program
Total
FY2019-20
Estimated
Budget
Budget
Total
as a %
Project
Count by
Program
Project
Count Total
as a %
Land Acquisition and Preservation $5,193,512 22%24 24%
Natural Resource Protection and Restoration $3,688,077 15%28 28%
Public Access, Education, and Outreach $8,830,746 37%28 28%
Infrastructure (Vehicles, Equipment, Facilities) and Other $6,264,499 26%19 19%
Total $23,976,834 100%99 100%
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 2 of 12
Grant Income
Grant/Partnership/Other Project #Total Grants in
FY2019-20
San Mateo County Measure K Grant
Ravenswood Bay Trail Design and Implementation MAA02-002 $895,662
Santa Clara County Stanford Mitigation
Ravenswood Bay Trail Design and Implementation MAA02-002 $400,000
Santa Clara Valley Water District
Bear Creek Redwoods Preserve Plan Invasive Weed Treatment and Restoration MAA21-007 $100,000
Bear Creek Redwoods Preserve Plan Invasive Weed Treatment and Restoration Fund 10 $100,000
Hendry's Creek Property Land Restoration MAA22-001 $62,720
Hendry's Creek Stream Restoration Fund 10 $84,280
IPM Implementation of Santa Clara Valley Water District Grant TBD $100,000
Total Santa Clara Valley Water District $447,000
Tindall and Friends of DHF Donations
Rancho San Antonio - Deer Hollow Farm - White Barn Rehabilitation MAA11-002 $265,000
Urban Greening Grant Program
Ravenswood Bay Trail Design and Implementation MAA02-002 $1,055,328
Total $3,062,990
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 3 of 12
Categories of Interest Project Summary
Category & Project Name Project #
Total
FY2019-20
Estimated
Budget
Agriculture**
Lower San Gregorio Creek Watershed Land Conservation 20120 $32,000
Agricultural Workforce Housing - La Honda Creek 35001 $400,000
Tunitas Creek - Toto Ranch Driveway Improvements 61001 $418,612
Big Dipper Ranch Spring Work, Skyline Ridge 61006 $48,750
Toto Ranch Well Drilling and Construction, Tunitas Creek 61010 $200,800
Toto Ranch Resources Plan 80061 $30,000
Lot Line Adjustment and Property Transfer - Purisima Upland MAA03-001 $9,732
Purisima Creek Fence Construction, Purisima Creek Redwoods MAA03-003 $54,800
Upper La Honda Creek Grazing Infrastructure MAA05-002 $155,750
Russian Ridge Mindego Pond Improvement MAA09-003 $663,434
Miramontes Ridge Land Conservation VP01-001 $22,000
South Cowell Upland Land Conservation VP03-XXX $37,500
La Honda Creek Upper Area Land Conservation VP05-001 $23,000
Russian Ridge Rangeland Management Plan VP09-XXX $15,000
Cloverdale Ranch Land Opportunity VP13-001 $20,000
Gordon Ridge Property Land Conservation VP32-XXX $3,785,000
Toto Ponds Management Planning VP32-XXX $140,000
Toto Barn Roof Repair TBD $101,750
Toto Ranch Perimeter Fence Repair TBD $174,225
Review of Agricultural Policy & District's Role in Agricultural Workforce Housing Operating*$0
Wildlife and Livestock Protection Policy Operating*$0
Agriculture Total $6,332,353
Diversity
Cooley Landing Park Business and Operation Plan 31801 $130,000
ADA Barrier Removal 31901 $355,000
Ravenswood Bay Trail Design and Implementation MAA02-002 $1,801,760
Rancho San Antonio - Deer Hollow Farm - White Barn Rehabilitation MAA11-002 $490,890
Rancho San Antonio (RSA) Carrying Capacity and Multimodal Access Study VP11-001 $80,000
Cooley Landing Site Use Agreements Operating*$0
Nature Center Web Camera Operating*$0
Preserve Use Survey Implementation Operating*$0
Diversity Total $2,857,650
Fire Prevention
Los Trancos - Page Mill Eucalyptus Removal 61008 $124,250
San Mateo County Vegetation Map 80063 $39,200
Wildland Fire Program Development 80003-10 $330,000
Restoration Forestry Demonstration Project 80021-10 $80,000
Fire Prevention Total $573,450
Total $9,763,453
* Operating Projects do not qualify as a Capital Project. Expenditures for these projects are part of ongoing operating programs that are reflected in
staff time and departmental service and supplies budgets.
** A majority of projects within the Agriculture area are improvements to grazing properties, which provide significant fuel reduction and fire
prevention benefits.
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 4 of 12
Item #Program
& Fund Project Name Project #Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
FY2019-20
Estimated
Budget
Land Acquisition and Preservation
30 - Measure AA Capital
1 Lot Line Adjustment and Property Transfer - Purisima Upland MAA03-001 Pursue land purchase transfer to complete Purisima to the Sea corridor.File record of survey map with San Mateo County. Continuing Goal 2, Objective 3 $9,732
2 Purisima Upland Site Clean up and Soil Remediation Assessment MAA03-002 Site clean up and soil remediation around existing empty oil tank on recently
acquired property.
Complete site clean up and begin restoration efforts. Implement road
treatments as identified by erosion assessment.
Continuing Goal 2, Objective 3 $416,280
3 Sierra Azul Cathedral Oaks Land Conservation MAA22-002 Pursue purchase of property as an addition to Cathedral Oaks area of Sierra
Azul
Continue to monitor Santa Clara County tax delinquent property sale and
purchase property when available.
Continuing Goal 2, Objective 3 $35,000
4 Twin Creeks Land Conservation MAA23-007 Pursue land purchase opportunity at the Twin Creeks property; complete site
clean and demolition of structures on the property; complete riparian corridor
restoration.
Prepare for site restoration work: continue Vegetation Rapid Assessment,
invasive and rare plant surveys. Create IPM plan for high priority plants, and
review long-term bat management.
Continuing Goal 2, Objective 3 $10,000
30 - Measure AA Capital Total $471,012
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 5 of 12
Item #Program
& Fund Project Name Project #Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
FY2019-20
Estimated
Budget
Land Acquisition and Preservation
40 - General Fund Capital
5 Lower San Gregorio Creek Watershed Land Conservation 20120 Protect watershed and farmland in the Lower San Gregorio watershed.Continue to pursue partnerships to protect water resources and agricultural
lands in the Lower San Gregorio watershed, including survey of riparian
corridor, and drafting of a conservation easement for the riparian area.
Continuing Goal 1, Objective 2 Goal 1, Objective 4 $32,000
6 Cal-Water Land Exchange, Teague Hill Preserve 20125 Pursue trail connections between Huddart Park and Teague Hill Preserve, and
pursue future land conservation protections in the Bear Creek Watershed.
Pursue land exchange agreement with CalWater to improve trail connections
between Huddart Park and Teague Hill Open Space Preserve, and to protect
the Bear Creek Watershed.
Continuing Goal 2, Objective 3 $23,000
7 Miramontes Ridge Land Conservation VP01-001 Purchase uplands portion of Johnston Ranch from POST as an addition to the
Miramontes Ridge Open Space Preserve.
In partnership with POST complete lot line adjustment in preparation for
purchase of Johnston Uplands property. Purchase property and enter into
grazing lease.
Continuing Goal 1, Objective 4 $22,000
8 South Cowell Upland Land Conservation VP03-XXX Potential land purchase in partnership with POST that provides improved
staging and trail access for Purisima-to-the-Sea regional trail corridor.
In partnership with POST, submit lot line adjustment to San Mateo County.
Assess land conservation, regional trail connections and natural resource
values. Evaluate site for staging and trail access. Begin development of
conservation grazing plan.
New Goal 2, Objective 3 $37,500
9 El Corte de Madera Land Conservation VP04-001 Pursue trail connections between the upper area of La Honda Creek and El
Corte de Madera Creek Open Space Preserves.
Continue to pursue public trail easement with property owner Continuing Goal 2, Objective 3 $17,000
10 La Honda Creek Upper Area Land Conservation VP05-001 Formalize access and waterline easements with neighboring property owner
at La Honda Creek OSP Red Barn Area (in support of MAA 05-007).
Negotiate reciprocal access and spring access easements with neighboring
property owner.
Continuing Goal 2, Objective 3 $23,000
11 Upper San Gregorio Land Conservation VP08-001 Pursue partnership opportunities to acquire open space lands in upper San
Gregorio Creek Watershed.
Complete purchase of Woodruff Creek property in Upper San Gregorio Creek
Watershed. Continue to pursue Mindego Creek purchase opportunities.
Continuing Goal 1, Objective 2 $5,000
12 Cloverdale Ranch Land Opportunity VP13-001 Prepare for potential purchase of Cloverdale Ranch property owned by POST.
Purchase accomplishes Measure AA Portfolio 13.
Complete existing conditions assessment, preliminary land and resource
management goals and develop public outreach plan for the Cloverdale Ranch
property.
Continuing Goal 1, Objective 2 Goal 1, Objective 4 $20,000
13 Redwood Forest Land Opportunity VP15-001 Pursue land purchase opportunities to grow the District's contiguous
greenbelt and protect important redwood forests.
Pursue purchase opportunity in Oil Creek at Long Ridge Open Space Preserve.Continuing Goal 1, Objective 4 $20,000
14 El Sereno Trails, Wildlife Corridors and Land Conservation VP19-001 Pursue trail connections to Sanborn County Park and protect wildlife corridors
at Highway 17 near El Sereno Open Space Preserve.
Continue to negotiate with property owners to provide property rights for
wildlife corridors. Conduct site analysis, gather support on connections, and
coordinate with Santa Clara County Parks.
Continuing Goal 2, Objective 3 $33,000
15 El Sereno Land Conservation VP19-XXX Pursue land purchase as addition to El Sereno OSP to connect to Sanborn
County Park as part of Bay Area Ridge Trail.
Pursue trail easement or lot line adjustment for trail connection to Sanborn
County Park.
New Goal 2, Objective 3 $25,000
16 Highway 17 Land Conservation VP20-XXX Pursue land purchase as addition to El Sereno OSP to support the Highway 17
Bay Area Ridge Trail Crossing.
Negotiate purchase of property.New Goal 2, Objective 3 $27,000
17 Sierra Azul Rancho de Guadalupe Land Conservation VP24-001 Pursue purchase of land opportunity as an addition to the Rancho de
Guadalupe area of Sierra Azul.
Pursue new land purchase opportunities as they become available.Continuing Goal 1, Objective 4 $38,000
18 SCVWD Exchange Agreement at Rancho de Guadalupe Area of
SAOSP
VP24-XXX Pursue opportunity with Santa Clara Valley Water District (SCVWD) to support
dam repairs to Guadalupe Reservoir in exchange for SCVWD's construction of
a future public parking lot to access the Rancho de Guadalupe area of Sierra
Azul.
Complete Exchange Agreement with SCVWD to support repairs of the
Guadalupe Reservoir Dam and construction of the Rancho de Guadalupe
parking lot at Hicks and Pheasant Roads.
New Goal 2, Objective 3 $10,000
19 Sierra Azul Loma Prieta Land Conservation VP25-001 Pursue purchase of land opportunity as an addition to the Loma Prieta area of
Sierra Azul.
Pursue land purchase opportunity in upper Herbert Creek and along Loma
Prieta Ridgeline.
Continuing Goal 1, Objective 4 $10,000
20 Irish Ridge Connection VP32-001 Pursue lot line adjustment and land purchase to connect Tunitas Creek
Preserve to Purisima Creek Redwoods.
Submit lot line adjustment to San Mateo County. Assess land conservation,
regional trail connections and natural resource values. Purchase property.
Continuing Goal 1, Objective 4 Goal 2, Objective 3 $70,000
21 Gordon Ridge Property Land Conservation VP32-XXX Pursue a land purchase as an addition to the Toto Ranch area of Tunitas Creek
Preserve and for the protection of lower San Gregorio Creek watershed in
partnership w/ POST.
Pursue land purchase partnership opportunity to protect lower San Gregorio
Watershed and preserve agriculture as an addition to Tunitas Creek Preserve.
New Goal 1, Objective 4 $3,785,000
22 Upper La Honda Access and Easements TBD Execute reciprocal waterline and access (patrol and maintenance) easements
with adjacent property owner to ensure continued access.
Negotiate draft and execute easement exchange agreement and waterline
access easements.
New Goal 2, Objective 3 $20,000
23 District-wide purchase options and low-value Land Fund None Budget allocations for purchase option funds to enter into purchase and sale
agreements for other open space lands with property owners. These funds are
also used for low-value land purchases under the General Manager’s
purchasing authority such as small parcels, public trail easements or patrol
and maintenance access easements.
Pursue new land purchase opportunities to expand the greenbelt.Continuing Goal 2, Objective 3 $400,000
24 Watershed Protection Opportunity - Numerous Open Space
Preserves
VP15-002 Pursue land purchase opportunity to protect the Los Gatos, Guadalupe, and
Saratoga Creek watersheds at Sierra Azul, Bear Creek Redwoods, El Sereno,
and Saratoga Gap Preserves.
Pursue land purchase for the protection of the Los Gatos Creek, Guadalupe,
and Saratoga Creek watersheds.
Continuing Goal 1, Objective 2 Goal 1, Objective 5 $105,000
40 - General Fund Capital Total $4,722,500
Land Acquisition and Preservation Total $5,193,512
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 6 of 12
Item #Program
& Fund Project Name Project #Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
FY2019-20
Estimated
Budget
Natural Resource Protection and Restoration
10 - General Fund Operating
25 Badger/Burrowing Owl Habitat Assessment 80054 Prepare a management plan of grasslands and upland habitat for badger and
burrowing owl.
Continue assessment study.Continuing Goal 1, Objective 4 $85,000
26 Cherry Springs Lake Infrastructure Operations Plan 80056 Develop operational plan for Cherry Springs water system to protect and
manage water resources within the Rancho de Guadalupe area of Sierra Azul.
Complete operational plan.Continuing Goal 1, Objective 4 $25,000
27 Climate Action Plan 80057 Coordinate implementation of Climate Action Plan to reduce Midpen’s
greenhouse gas emissions 20% by 2022, 40% by 2030, and 80% by 2050.
Coordinate Year 1 implementation of greenhouse gas emission reductions as
part of the adopted Climate Action Plan (purchase of electric equipment, LED
lighting).
Continuing Goal 1, Objective 5 $41,000
28 Districtwide Pond Assessment 80058 Inventory update of reptile and amphibian species on District lands. Resurvey
sites visited by Seymour and Westphal in 2000 and 2007 and fill in data gaps
focused on reptile and amphibian species occurrence on district lands.
Complete the Districtwide assessment. Continuing Goal 1, Objective 4 $35,000
29 Marbled Murrelet Recovery Planning 80060 Assist in the development of recovery plans for this federally endangered
species, and assess species presence and habitats on District lands.
Oversee La Honda Creek Open Space surveys by consultant and additional
sites surveyed by consultant (year 1 of 2). Purchase, deploy and analyze
acoustic units.
Continuing Goal 1, Objective 4 $47,500
30 Toto Ranch Resources Plan 80061 Assess property and identify sensitive habitats, management actions, and
habitat enhancement opportunities for rare species.
Develop natural resources plan for Toto Ranch.Continuing Goal 1, Objective 3 & 4 Goal 1, Objective 5 $30,000
31 Water Quality Monitoring Program 80062 Develop a coordinated, deliberate, and organized water quality monitoring
program.
Develop water quality tracking and monitoring system or database. Continuing Goal 1, Objective 2 Goal 1, Objective 4 $22,000
32 Wildland Fire Program Development 80003-10 Develop wildland fire program for District lands and prepare environmental
review.
Develop Wildland Fire Program description and scope. Begin CEQA
documentation.
Continuing Goal 1, Objective 6 $330,000
33 El Corte de Madera Creek Watershed Protection Plan Sediment
Science
80016-32 Study instream sediment to produce scientific report and analysis of the
effectiveness of the recently completed watershed protection program.
Survey sediment in pools.Continuing Goal 1, Objective 4 $54,000
34 Restoration Forestry Demonstration Project 80021-10 Develop pilot project to restore degraded forest habitat and enhance fire
resiliency on District Open Space Preserves.
Complete CEQA review.Continuing Goal 1, Objective 5 Goal 1, Objective 6 $80,000
35 Programmatic Permitting 80034-44 Develop State and Federal programmatic permits for compliance with
Endangered Species and Clean Water Acts. Facilitates streamlined
implementation of projects, resource protection, and partnering efforts.
Prepare and submit permit application.Continuing Goal 1, Objective 3 $550,000
36 Stevens Creek Shoreline Nature Study Area Feasibility Study VP02-XXX Develop feasibility study assessing viability of restoring tidal wetlands along
bayfront in order to restore ecological functions and close gaps in public
access.
Retain consultant to complete the feasibility assessment. Consider
recommendations and habitat improvements for short-term benefit to local
species.
New Goal 1, Objective 4 $30,000
37 Russian Ridge Rangeland Management Plan VP09-XXX Develop Rangeland Management Plan for the expansion of livestock grazing
from Mindego Ranch to the adjacent grassland areas within Russian Ridge
Open Space Preserve.
Complete Rangeland Management Plan and CEQA Review. Amend Use and
Management Plan for Russian Ridge Open Space Preserve.
New Goal 1, Objective 4 $15,000
38 IPM Implementation of Santa Clara Valley Water District Grant TBD Expand scope of SCVWD IPM grant to include invasive plant removal at Bear
Creek Redwoods, Rancho San Antonio, and Picchetti Ranch OSPs.
Oversee contractor to implement IPM on high priority weeds in riparian areas. New Goal 1, Objective 4 $100,000
39 San Mateo County Vegetation Map 80063 To inform preserve management needs in San Mateo County with seamless
mapping and data, Midpeninsula Regional Open Space District (District) will
collaborate with the Golden Gate National Parks Conservancy (GGNPC) to
quantify vegetation changes and fuels on a landscape scale.
Collaborate with partners to complete vegetation map by collecting and
processing data.
Continuing Goal 1, Objective 2 $39,200
10 - General Fund Operating Total $1,483,700
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 7 of 12
Item #Program
& Fund Project Name Project #Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
FY2019-20
Estimated
Budget
Natural Resource Protection and Restoration
30 - Measure AA Capital
40 Johnston Ranch Fisheries Restoration MAA01-XXX Study fish barriers and dams for potential fish habitat enhancements.Conduct preliminary designs and cost estimation for dam
modification/removal.
New Goal 1, Objective 4 $48,238
41 Purisima Creek Fence Construction, Purisima Creek Redwoods MAA03-003 Construct perimeter/boundary fence to support the conservation grazing
program at Purisima Creek Redwoods OSP.
Construct and install new boundary fence on eastern property line per survey.Continuing Goal 1, Objective 5 $54,800
42 Upper La Honda Creek Grazing Infrastructure MAA05-002 Provide additional water source to Pastures 3/4 at McDonald Ranch to
support the conservation grazing program.
Clean and repair existing springbox and connect water line to a cattle trough
in Pasture 3 and Pasture 4 of McDonald Ranch. Includes biomonitoring.
Continuing Goal 1, Objective 4 $155,750
43 Russian Ridge Mindego Pond Improvement MAA09-003 Engineer, secure permits, and restore aquatic habitats at Mindego Ranch for
the protection of California red-legged frog and San Francisco garter snake;
includes improvements to water supply for livestock operation.
Complete design, permitting, and construction.Continuing Goal 1, Objective 2 $663,434
44 Wildlife Corridor: Highway 17 Crossing MAA20-001 Work with partners to develop and engineer wildlife crossing improvements
at Highway 17.
Complete Project Study Report (PSR), and initiate Project Approval and
Environmental Document (PAED) with Caltrans.
Continuing Goal 1, Objective 2 $63,593
45 Bear Creek Redwoods Preserve Plan Invasive Weed Treatment and
Restoration
MAA21-007 Implement targeted treatments under Integrated Pest Management (IPM)
Plan to control invasive weed populations at Bear Creek Redwoods, and to
facilitate opening preserve for public access.
Complete year 3 of managing invasive weeds in all areas.Continuing Goal 1, Objective 2 Goal 1, Objective 4 $176,807
46 Bear Creek Redwoods - Ponds Restoration and Water Rights MAA21-008 Implement priority pond restoration and secure water rights.Continue to coordinate with regulatory agencies for permits. Once permits
are in hand, start construction of culvert and site improvements. Continue
mitigation implementation.
Continuing Goal 1, Objective 4 $381,393
47 Bear Creek Redwoods Landfill Characterization and Remediation MAA21-010 Conduct investigation to assess and characterize landfill for potential toxic
substances, develop remediation plan and CEQA analysis, and implement
remediation to facilitate Phase 2 public access at BCR.
Prepare remediation plan, regulatory review, permitting, CEQA review. Continuing Goal 1, Objective 2 $207,142
48 Bear Creek Redwoods Tree Restoration MAA21-XXX Tree mitigation planting for Phase I public access projects.Oversee contractor(s) to implement tree mitigation plantings. New Goal 1, Objective 4 $101,893
49 Hendry's Creek Property Land Restoration MAA22-001 Implement habitat improvements along 0.75-mile of Hendry's Creek and
tributaries within the freshwater wetland mitigation easement held by Santa
Clara Valley Water District (SCVWD).
Phase 2 plant installation, maintenance, and monitoring. Continue
implementing California Department of Fish and Wildlife permit conditions
and annual monitoring/reporting to regulatory agencies.
Continuing Goal 1, Objective 2 $67,077
30 - Measure AA Capital Total $1,920,127
40 - General Fund Capital
50 Los Trancos - Page Mill Eucalyptus Removal 61008 Improve fire and road safety in Los Trancos Preserve next to Page Mill Road,
by removing approximately one hundred mature non-native, fire-prone
eucalyptus trees in Los Trancos Preserve.
Continue tree removal and site restoration.Continuing Goal 1, Objective 2 Goal 1, Objective 6 $124,250
51 Lower San Gregorio Floodplain Restoration VP15-XXX Feasibility assessment for floodplain restoration along San Gregorio Creek.Complete conceptual design and cost estimation for floodplain restoration.New Goal 1, Objective 4 $20,000
52 Toto Ponds Management Planning VP32-XXX Investigate water rights and develop pond restoration design build project.Investigate and apply for water rights and develop bridging documents.New Goal 1, Objective 4 $140,000
40 - General Fund Capital Total $284,250
Natural Resource Protection and Restoration Total $3,688,077
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 8 of 12
Item #Program
& Fund Project Name Project #Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
FY2019-20
Estimated
Budget
Public Access, Education, and Outreach
10 - General Fund Operating
53 ADA Barrier Removal 31901 Identify and prioritize ADA barrier removals; includes developing cost
estimates, tracking and reporting accomplishments.
Initiate first round of barrier removals.Continuing Goal 2, Objective 3 $355,000
54 La Honda Creek Parking Feasibility Study (former Red Barn)VP05-002 Pending formation of a Public Access Working Group, conduct a preliminary
assessment of alternate sites at La Honda Creek Open Space Preserve for a
parking area, trailhead, and connections to the existing and planned trail
system.
Form a Public Access Working Group and conduct a preliminary assessment of
alternate sites for a parking area and trailhead.
Continuing Goal 2, Objective 3 $25,000
55 Rancho San Antonio (RSA) Carrying Capacity and Multimodal Access
Study
VP11-001 Engage stakeholders and partner agencies to explore non-motorized mobility,
transit options and parking alternatives for Rancho San Antonio. This project
provides high beneficial impact for recreational users and seeks to leverage
partnerships.
Complete study, then prioritize solutions and next steps.Continuing Goal 1, Objective 2 Goal 2, Objective 2 & 3 $80,000
56 Traffic Study for Mt. Um Road VP23-XXX Finalize traffic study and implement traffic safety features.Implement selected signage, striping, and pavement improvements.New Goal 3, Objective 2 $173,000
57 Regional Trails Planning and Coordination TBD Provide technical and planning support on external regional trail projects that
are initiated by partner agencies. Example projects include Bay-to-Sea Trail,
Ohlone-Portola Heritage Trail, SamTrans Dumbarton Corridor Bike-Ped
Feasibility, etc.
Address District's regional trail priorities in regional trail and partner projects
led by other agencies and entities. Participate in regional trails discussions and
evaluate opportunities for regional trail connections to preserves.
New Goal 2, Objective 3 $15,000
58 Website Re-design TBD Update current website structure and design to Drupal 8 platform (required as
Drupal 7 will no longer be supported).
Update current website structure and design and migrate website to updated
Drupal 8 platform.
New Goal 3, Objective 1 $100,000
59 Cooley Landing Park Business and Operation Plan 31801 Continue to support the City of East Palo Alto's efforts to recruit and select an
operator to provide environmental stewardship programing at Cooley Landing
that is reflective of the community's culture.
Partner with City of East Palo Alto to complete development of a business and
operating plan for Cooley Landing Park.
Continuing Goal 2, Objective 2 & 3 $130,000
10 - General Fund Operating Total $878,000
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 9 of 12
Item #Program
& Fund Project Name Project #Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
FY2019-20
Estimated
Budget
Public Access, Education, and Outreach
30 - Measure AA Capital
60 Ravenswood Bay Trail Design and Implementation MAA02-002 Secure and record trail easement. Complete design, environmental review,
permitting, and implementation of the Bay Trail gap north of Ravenswood
Open Space Preserve to open 80 miles of continues Bay Trail.
Prepare for construction, and pending permits, initiate construction. Begin
site mitigation planting.
Continuing Goal 2, Objective 3 $1,801,760
61 El Corte de Madera Oljon Trail Implementation MAA04-004 Complete Phase III and IV of the Oljon Trail connecting Steam Donkey Trail to
the Springboard Trail, which is the final trail construction/restoration
associated with the Watershed Protection Program.
Complete final project phase by decommissioning a portion of Steam Donkey
Trail.
Continuing Goal 2, Objective 3 $61,236
62 La Honda Creek White Barn Structural Rehabilitation MAA05-008 Preserve the White Barn as a historic resource.Conduct site assessment, geotechnical investigation, and archaeological
survey. Prepare structural stabilization design and begin biological monitoring
for the White Barn.
Continuing Goal 4, Objective 4 $217,214
63 La Honda Creek Redwood Cabin Stabilization and Assessment MAA05-XXX Preserve the redwood cabin as a historic resource.Evaluate structural integrity and complete CEQA.New Goal 4, Objective 4 $214,233
64 Hawthorns Public Access Site Plan and CEQA MAA06-002 Complete site-specific plan for public access trails and staging area to open
the property to public access, and conduct CEQA review and coordination with
Town permitting.
Continue coordination with Town of Portola Valley on permitting and
community engagement process on proposed Alpine Road trail widening and
site plan development. Initiate CEQA process. Begin work on biological
assessments, parking area, and trail alignment.
Continuing Goal 1, Objective 2 Goal 2, Objective 3 $166,060
65 Lower La Honda Creek Phase II Loop Trails MAA07-011 Design and implement the La Honda Loop Trails (Phase 2 of the Master Plan).Design trails and submit permits. Pending board approval, develop signage
and brochures.
Continuing Goal 2, Objective 3 $168,555
66 Alpine Road Regional Trail, Coal Creek MAA10-001 Trail improvements to enhance public access, repair damaged sections, and
reduce further erosion and sedimentation downstream.
Work with San Mateo County on MOU and future transfer of rights. Continue
design work and biomonitoring with County permitting assistance. Work with
San Mateo County to secure Measure K funding.
Continuing Goal 2, Objective 3 Goal 4, Objective 4 $236,033
67 Rancho San Antonio - Deer Hollow Farm - White Barn Rehabilitation MAA11-002 Preserve White Barn as a historical and educational resource. Conduct CEQA review. Continue design and initiate construction work, with
biomonitoring and bat deterrent (if needed).
Continuing Goal 1, Objective 1 $490,890
68 Lyson's Dispositions at Monte Bello MAA17-002 Improve public safety by removing hazardous structures and debris from
vacant land, allowing for future opening of the regional Stevens Creek Trail
corridor to public access.
Finalize permits, complete demolition, and restore site.New Goal 2, Objective 3 $426,487
69 Stevens Creek Nature Trail Bridges, Monte Bello MAA17-004 Replace a deteriorating bridge located between the Stevens Creek bridge
crossing and Canyon Trail. Install a new second bridge on the Stevens Creek
Nature Trail to provide safe trail access.
Finish construction, continue biomonitoring, revegetation, reseeding, and
plant maintenance.
Continuing Goal 2, Objective 3 Goal 4, Objective 4 $34,401
70 Saratoga-to-Sea Regional Trail Connection MAA18-002 Support the City of Saratoga's 3.2-mile long regional trail connection from
Saratoga Quarry Park to Sanborn County Park (Partnership Project) and the
Bay Area Ridge Trail. Project transitions to Measure AA funding in FY19-20.
Continue to provide technical and financial support. City anticipates
completing design, environmental review and permitting in FY2019-20 to
prepare for construction in FY2020-21.
Continuing Goal 1, Objective 1 & 2 Goal 2, Objective 3 $550,000
71 Bay Area Ridge Trail Highway 17 Crossing MAA20-002 Provide regional recreational trail across Highway 17 in Santa Clara County by
constructing a new under- or overcrossing between Los Gatos and Lexington
Reservoir in close alignment with HWY 17 Wildlife Crossing project #MAA20-
001.
Once Caltrans has reviewed the Project Study Report developed by Midpen
and consultants, initiate Project Approval and Environmental Document
(PAED) with Caltrans. Review preferred project under CEQA (and potentially
NEPA to qualify for federal funding) following outcome of Caltrans
documentation review.
Continuing Goal 1, Objective 2 Goal 2, Objective 3 $61,056
72 Bear Creek Redwoods Water System MAA21-003 Evaluate long term water needs and implement water infrastructure
improvements for Bear Creek Stables operation.
Proceed with next phase of new water system to bring water line to the
stables, pending final Board decision on stables site improvements.
Continuing Goal 2, Objective 3 Goal 4, Objective 4 $8,095
73 Bear Creek Stables Site Plan Implementation MAA21-004 Implement Phase 1 of Bear Creek Stables site plan to support increased public
access.
Begin design of final board approved decision for the Bear Creek Stables site
plan improvements.
Continuing Goal 2, Objective 3 $593,147
74 Bear Creek Redwoods Public Access MAA21-005 Implement Phase 1 improvements to open the preserve to public access. Fulfill mitigation requirements (tree farm restoration) and submit final
construction payments for new parking lot. Continue bat mitigation. Construct
Upper Lake overflow and pond stair access. Submit permit application for
Phase II Undercrossing Project.
Continuing Goal 2, Objective 3 $1,018,931
75 Bear Creek Redwoods - Alma College Cultural Landscape
Rehabilitation Project
MAA21-006 Implement the Alma College Cultural Landscape Rehabilitation Plan.Continue to develop interpretative materials. Complete Preservation
Maintenance Plan. Continue plant installation and maintenance. Begin site
demolition and cleanup work.
Continuing Goal 2, Objective 2 Goal 2, Objective 3 $945,854
76 Beatty Parking Area and Trail Connections MAA22-004 Design and build a new parking lot at Beatty property and a trail connection to
Sierra Azul Preserve.
Initiate schematic design development. Continue environmental review and
begin preliminary permitting.
Continuing Goal 2, Objective 3 $549,544
77 Mount Umunhum Summit Restoration, Parking, and Landing Zone MAA23-004 Complete the Mt. Umunhum Summit public access improvements,
interpretive elements, and native planting. Construction is complete and only
purchase and installation of native plants is in progress.
Purchase and install native plants. Install additional signage at summit.Continuing Goal 1, Objective 2 $35,000
30 - Measure AA Capital Total $7,578,496
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 10 of 12
Item #Program
& Fund Project Name Project #Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
FY2019-20
Estimated
Budget
Public Access, Education, and Outreach
40 - General Fund Capital
78 Purisima Creek Redwoods Bridge 1 Redecking 65102 Provide an interim vehicular and visitor access across Purisima Creek. Complete redecking.Continuing Goal 2, Objective 3 Goal 4, Objective 4 $59,500
79 Highway 17 Area Regional Trail Connections 316025 Identify feasible trail connecting routes for the Ridge Trail and other local trail
routes from the Highway 17 Wildlife Crossing location, ideally providing
east/west and north/south trail connections to existing trails. This project is
separate but associated with Highway 17 Wildlife Crossing and Ridge Trail
Crossing (MAA 20-002).
Pending the outcome of the selected Highway 17 Regional Trail Crossing
location, begin development of conceptual trail alignment. Initiate
environmental review.
Continuing Goal 1, Objective 2 Goal 2, Objective 3 $37,500
80 Phase II Trail Improvements, Bear Creek Redwoods OSP VP21-003 Implement Phase II trail improvements to open eastern part of the Preserve to
public access.
Staff will work with a consultant team to evaluate and design improvements
for a portion of the Bear Creek Redwoods Phase II trail network. This includes
the Briggs Creek Trail, Alma College Loop Trail, Stables Loop Trail, and a
segment of the Multi-Use Trail.
Continuing Goal 2, Objective 3 Goal 4, Objective 4 $277,250
40 - General Fund Capital Total $374,250
Public Access, Education, and Outreach Total $8,830,746
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 11 of 12
Item #Program
& Fund Project Name Project #Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
FY2019-20
Estimated
Budget
Infrastructure (Vehicles, Equipment, Facilities) and Other
10 - General Fund Operating
81 Work Order & Asset Management System 51701 Implement Work-Order Asset Management System to streamline the
maintenance and management of District land and infrastructure assets.
Refine system for Land & Facilities department. Phase 1 Natural Resources
Implementation: Design, build, and pilot one business workflow that allows
Natural Resources to review and approve Land and Facilities work orders.
Continuing Goal 3, Objective 1 & 2 Goal 4, Objective 4 & 5 $85,000
82 Real Property Database 51703 Implement an enterprise geographic information system (E-GIS) integrated
data management system, capable of providing reports on all aspects of the
District's land transactions.
Select a vendor and build out the database.Continuing Goal 3, Objective 1 & 2 Goal 4, Objective 5 $70,000
83 Budget Management Software TBD Efficiently develop and manage the District's annual budget and action plan
with greater transparency.
Select a vendor and begin to implement system.New Goal 3, Objective 1 Goal 4, Objective 4 $90,042
10 - General Fund Operating Total $245,042
20 - Hawthorn Fund
84 Hawthorns Historic Complex Partnership and Lease VP06-001 Investigate and potentially develop partnership for long-term re-use, care and
maintenance of historic complex.
Review proposed rehabilitation and reuse proposal with Planning and Natural
Resources Committee and Board. Work closely with the Town of Portola
Valley and POST throughout process.
Continuing Goal 1, Objective 2 & 3 Goal 4, Objective 4 $48,000
20 - Hawthorn Fund Total $48,000
40 - General Fund Capital
85 Administrative Office (AO) Facility 31202 Prepare 5050 El Camino as the new administrative office.Complete design development, initiate environmental review, start
construction documents, and manage tenants.
Continuing Goal 3, Objective 1 Goal 4, Objective 4 $623,744
86 Mt. Umunhum - Radar Tower 2nd Assessment 31307 Complete repairs to the Mt. Umunhum Radar Tower to implement the
Board's "retain and seal" decision. All work is anticipated to be complete by
2020.
Complete assessment, obtain Board approval on scope of work, and begin
construction documents.
Continuing Goal 2, Objective 3 Goal 4, Objective 4 $223,750
87 South Area Field Office 31601 Establish a new South Area Field Office for efficient deployment of staff,
materials, and resources to manage, patrol, and maintain open space
preserves in the southern region.
Secure permits, select contractor and initiate construction.Continuing Goal 3, Objective 1 Goal 4, Objective 4 $1,217,976
88 Agricultural Workforce Housing - La Honda Creek 35001 Construct agricultural workforce housing to support Midpen's conservation
grazing program.
Finalize design and secure permits; begin construction. Biomonitoring to be
performed.
Continuing Goal 1, Objective 4 $400,000
89 Sierra Azul Ranger Residence 35004 Evaluate permanent residence in or adjacent to Sierra Azul.Begin design, permitting, and construction.Continuing Goal 3, Objective 1 Goal 4, Objective 4 $565,000
90 Tunitas Creek - Toto Ranch Driveway Improvements 61001 Repair and re-rock the Toto Ranch driveway in the Tunitas Creek preserve to
improve access to the ranch and ranch house.
Complete driveway improvements. Biomonitoring to be performed.Continuing Goal 4, Objective 4 $418,612
91 Russian Ridge - Quam Residence Driveway Improvement 61002 Repair and rerock the driveway to provide safe access to staff, tenants, and
inholding property.
Complete driveway improvements. Biomonitoring to be performed.Continuing Goal 4, Objective 4 $473,300
92 Big Dipper Ranch Spring Work, Skyline Ridge 61006 Provide sufficient water to the ranch residence and to support the
conservation grazing program.
Complete repairs to the water system.Continuing Goal 1, Objective 4 $48,750
93 Russian Ridge - Bergman Residences Reconstruction 61009 Address non-conforming Bergman housing complex structures, demolishing
two and improving remaining three as rental residences.
Complete residence repairs - Phase III Continuing Goal 4, Objective 4 $315,550
94 Toto Ranch Well Drilling and Construction, Tunitas Creek 61010 Provide a consistent water source for the Toto Ranch residence.Complete permitting and construction of well and water system.Continuing Goal 1, Objective 4 $200,800
95 District Radio Expansion and Equipment Replacement TBD Research options to expand District radio coverage to coastal areas, improve
radio coverage in selected high use areas, and replace equipment reaching
end of life cycle.
Research options for radio improvements, begin assessments of radio systems
and process of additional FCC licenses and communications sites. Create
design and recommendations for upgrade, and source vendors to complete
work.
New Goal 3, Objective 1 $56,000
96 Install Solar Panels at Skyline Field Office TBD Install solar panels at the Skyline Field Office; supports implementation of
Climate Action Plan.
Research and install solar panels at the Skyline Field Office.New Goal 1, Objective 5 $150,000
97 Toto Barn Roof Repair TBD Repair roof on the Toto barn.Complete repairs to roof.New Goal 1, Objective 4 Goal 4, Objective 4 $101,750
98 Toto Ranch Perimeter Fence Repair TBD Repair / replace perimeter fence to support the District's conservation grazing
program.
Complete construction.
Requires biomonitoring.
New Goal 1, Objective 4 Goal 4, Objective 4 $174,225
99 Vehicle and Machinery/Equipment Purchases None To provide necessary vehicles and equipment for Administrative and Field
Office staff.
Purchase necessary vehicles and equipment to support protection of open
space preserves.
Continuing Goal 3, Objective 1 $1,002,000
40 - General Fund Capital Total $5,971,457
Infrastructure (Vehicles, Equipment, Facilities) and Other Total $6,264,499
Grand Total $23,976,834
FY2019-20 Capital Improvement and Action Plan
Board Retreat #2
Attachment #3
Revised: 2/22/2019 12 of 12
Item #Program
& Fund Operating Project Name Project Purpose FY2019-20 Scope Status
Strategic Plan
Linkage
(Primary)
Strategic Plan
Linkage
(Secondary)
Natural Resource Protection and Restoration - Operating Projects
100 Archaeological Resource Survey, Assessment, Curation Catalog and curate existing collections, survey known and unrecorded sites,
provide on-call assessments.
Conduct archaeological surveys to record known unrecorded and discovered
sites. Assess, catalog and curate District collections.
Continuing Goal 2, Objective 3
101 Formation of Science Advisory Panel Formation of a Scientific Advisory Panel to inform Midpen land management
decisions.
Convene quarterly meetings of the panel.New Goal 1, Objective 2
102 IPM Program Coordination Interdepartmental meetings to review invasive species prioritization,
treatment, Best Management Practices, and mitigation measures.
Produce Annual IPM Report and Annual IPM Plan per the IPM FEIR
requirements.
Continuing Goal 1, Objective 4
103 Phytophthora Research Research phytosphere (soil) diseases and develop BMPs for the District.Retain consultant to develop BMPs and contract language for the District.Continuing Goal 1, Objective 4
104 Review of Agricultural Policy Review existing policies, guidelines and practices including provision of
Agricultural Workforce Housing and prepare or amend policies accordingly.
Conduct a Board study session and approve new Agricultural Policy language.Continuing Goal 1, Objective 4
105 Slender False Brome Provide treatment of slender false brome, a noxious weed, on both District
and private properties.
Oversee contractors treating slender false brome.Continuing Goal 1, Objective 4
106 Sudden Oak Death Monitoring and Research Support Sudden Oak Death and soil disease research, and expand
preventative treatments.
Oversee consultants and contractors working with SOD Districtwide.Continuing Goal 1, Objective 4
107 Wildlife and Livestock Protection Policy Implementation of the Wildlife and Livestock Protection Program.Work through new policy as incidents occur. Hire a researcher to determine
effectiveness of deterrents. Implement deterrent methods.
Continuing Goal 1, Objective 2 Goal 1, Objective 4
108 Wildlife updates to Maintenance and Ranger Operations Manuals Update wildlife guidance in Maintenance and Ranger Operations Manuals.Update manuals for worker safety and to incorporate new policies.New Goal 3, Objective 2
Public Access, Education, and Outreach - Operating Projects
109 Cooley Landing Site Use Agreements Formalize separate agreements/easements/MOUs (District, City of East Palo
Alto, Regional Water Quality Control Board, Menlo Fire) to meet operations
and maintenance requirements. Supports partnership project at Cooley
Landing park.
Work with the City of East Palo Alto and other local agencies on establishing a
site-use and access agreement. Adjust East Palo Alto’s current access
easement to follow the center of the drive instead of the southern edge of
the parcel.
New Goal 2, Objective 2 Goal 2, Objective 3
110 Preserve Use Survey Implementation Implement the recommendations detailed in the Preserve Use Survey to
enhance visitor satisfaction and outreach.
Begin implementation of Preserve Use Survey recommendations: Nature
Center web camera; increase restroom servicing during high use seasons and
as needed; implement program to improve dog waste compliance (pending
Board approval); enrich and increase interpretive and educational
programming as staff capacity increases; include easy access trails in new
access projects such as Bear Creek Redwoods Preserve; and use junction
numbering on new trails to improve wayfinding.
New Goal 2, Objective 3
111 Stevens Creek Trail Signage Install new trail signage for Stevens Creek Trail to provide consistent signage
across jurisdictions.
Coordinate with Friends of Stevens Creek trail on design and installation of
new trail signage for designated Stevens Creek trail route(s) on District lands.
New Goal 2, Objective 3
Infrastructure (Vehicles, Equipment, Facilities) and Other - Operating Projects
112 Basic Policy Update for Coastal Annexation Area An update to the Basic Policy to incorporate the Coastal Annexation Area.Update policy.Continuing Goal 1, Objective 4 Goal 2, Objective 1
113 Citation Management System Implement a new citation management system; includes RFP process.Scope a citation management solution.Continuing Goal 3, Objective 1
114 Emergency/Disaster Preparedness Response and Recovery Plan Conduct a review of agency policies, practices and industry best practices to
develop a comprehensive District-wide Emergency/Disaster Preparedness,
Response and Recovery Plan.
Conduct a review of agency policies and develop a comprehensive District-
wide Emergency/Disaster Preparedness, Response and Recovery Plan.
Continuing Goal 1, Objective 6 Goal 3, Objective 4
115 Legislative Initiatives Support legislation to further the District's mission.Work on county/local permit exemption legislation and Phytophthora
regulation.
New Goal 1, Objective 3
116 Nature Center Web Camera Install an aerial and underwater pond web camera at the Daniels Nature
Center to stream live on the District website, to enhance public education.
Complete installation and connectivity.New Goal 2, Objective 3
117 Records Management To prepare for the District's move to a new office building in Spring 2022,
staff will digitize and clean up paper files.
District staff will begin to digitize and clean up files.New Goal 3, Objective 1
118 SharePoint - Document Management System (ALL)Continue building out the Districts SharePoint platform on Office 365.Continued effort in building out the Districts SharePoint platform on Office
365.
Continuing Goal 3, Objective 1
119 South Area Outpost Driveway Repaving Repave driveway from Pheasant to South Area Outpost.Complete driveway repaving.New Goal 4, Objective 4