HomeMy Public PortalAboutPRR 15-1906From: Chris O'Hare [mailto:chrisoharegulfstream @gmail.com]
Sent: Saturday, August 01, 2015 6:47 PM
To: Bill Thrasher <bthrasher @gulf - stream.org>
Subject: Public Record Request- minor -open front lawns
Dear Custodian of Records,
During the deliberations of the Town's Ad Hoc Committee, reference was made to a report by Marty Minor regarding
open front lawns. I understand from discussions among the Town Commissioners at the July Commission meeting that a
proposed ordinance regarding open front lawns is scheduled to have a second and final reading during the upcoming
August Commission meeting. In order to speak informatively about this proposed ordinance, I respectfully request your
prompt reply to this public record request.
This email is a singular request for a public record. Please respond to this public record request in a singular manner and
do not combine this public record request with any other public record requests when responding.
Before making this public record request, I first searched the public records portion of your agencies website hoping I
could locate the public record I seek without having to trouble you for it. Unfortunately I can not find the records I wish to
inspect.
I request you provide for my inspection the public record which is:
Any reports, studies or comments made by Marty Minor related to open front lawns which were received by the
Town since the creation of the Ad Hoc Committee.
I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the
Florida Statutes.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure
please cite the specific exemption as required by 4119.07(I)(e) of the Florida Statutes and state in writing and with
particularity the basis for your conclusions as required by $I 19.070)(8 of the Florida Statutes.
Please take note of 5119.070)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge
receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to
determine from other officers or employees within the agency whether such a record exists and, ifso, the location at
which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of
records that may be responsive to this public records request to preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please produce the records
in the original electronic format in which they were created or received. See k' 1 19.01(2)([). Florida Statutes.
Please provide only those records for inspection that do not require extensive use of information technologies or
extensive staff time or both in excess of 15 minutes. Please take note of 4'1 19.07(4)(a)3.(d) Florida Statues and if
you anticipate that any records exist, the production for inspection of which will require extensive use of
information technologies or extensive staff time or both in excess of 15 minutes, then please advise me of the cost
you anticipate to be incurred by your agency prior to incurring this cost. Please do not incur any costs on my behalf
without first obtaining my written authorization to proceed.
If you anticipate the production for inspection of these public records to exceed $1.00 please notify me in advance of
you incurring the cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to
indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. Again,
please do not incur any costs on my behalf without first obtaining my written authorization to proceed.
I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes.
All responses to this public records request should be made in writing to the following email address:
ch riso h a rcgulfstrea m (ri-gm ai I.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
August 4, 2015
Chris O'Hare [mail to: chrisoharegulfstream (@,,smail.coml
Re: GS #1906 (minor -open front lawns)
Any reports, studies or comments made by Marty Minor related to open front lawns which were
received by the Town since the creation of the Ad Hoc Committee.
Dear Chris O'Hare [mail to: chrisohareeulfstreameginail .coml,
The Town of Gulf Stream has received your public records requests dated August 1, 2015. The
original public record request can be found at the following link: http://www2.gulf-
stream.ore/weblink/0 /doc /60470 /Pagel.Wx. Please refer to the referenced number above with
any future correspondence.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk, Custodian of the Records
From: Chris O'Hare ( mailto: chrisoharegulfstream @gmail.com]
Sent: Tuesday, August 04, 2015 5:00 PM
To: Bill Thrasher <bthrasher @gulf - stream.org>
Subject: Follow up GS #1906 (minor -open front lawns)
Re: GS #1906 (minor -open front lawns)
Dear Custodian of Records,
I recently requested the following public record:
Any reports, studies or comments made by Marty Minor related to open front lawns which
were received by the Town since the creation of the Ad Hoc Committee.
You responded (see forwarded email)
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of
time with the appropriate response or an estimated cost to respond.
I requested this record to be able to speak informatively at the August 2015 Commission public
meeting. Can you please tell me whether I will be able to inspect this record prior to the
upcoming meeting?
Sincerely,
Chris O'Hare
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
August 20, 2015
Chris O'Hare [mail to: chrisoharegulfstream @gmail.com]
Re: GS #1906 (minor -open front lawns)
Any reports, studies or comments made by Marty Minor related to open front lawns which were
received by the Town since the creation of the Ad Hoc Committee.
Dear Chris O'Hare [mail to: chrisoharegul fstreaml7a,gmail.coml,
The Town of Gulf Stream received your public records requests on August 1, 2015. You should
be able to view your original requests at the following link htto://www2.gulf-
stream.org/weblink/0 /doc /60470 /Pagel.asvx. In future correspondence, please refer to this public
records request by the above referenced numbers.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
The Town will require 1.5 hours of administrative support at $36.39 per hour, the labor cost of
the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these
documents will exceed your deposit, the Town will provide you with an initial production of
responsive records and an estimate for the production of any additional responsive records. If the
costs of production are less than the deposit, the Town will provide you with the responsive
records and a refund.
(1.5 hours @ 36.39 = 54.59) — (.25 hours @36.39 = 9.10) = Deposit Due: $45.49 in cash or
check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to
your public records request in a reasonable amount of time. Please contact us for scheduling the
viewing of the videos.
Sincerely, Town Clerk