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HomeMy Public PortalAboutPRR 15-1907From: Chris O'Hare [ mailto: chrisoharegulfstream @gmail.com] Sent: Monday, August 03, 2015 7:29 PM To: Bill Thrasher <bthrasher @gulf - stream.org> Subject: Public Record Request - objects d'art- minutes Dear Custodian of Records, I understand from discussions among the Town Commissioners at the July Commission meeting that a proposed ordinance regarding objects d'art is scheduled to have a second and final reading during the upcoming August Commission meeting. In order to speak informatively about this proposed ordinance, I respectfully request your prompt reply to this public record request. This email is a singular request for a public record. Please respond to this public record request in a singular manner and do not combine this public record request with any other public record requests when responding. Before making this public record request, i first searched the public records portion of your agencies website hoping I could locate the public record I seek without having to trouble you for it. Unfortunately I can not find the records I wish to inspect. I request you provide for my inspection the public record which is: Any minutes of any meeting of the Ad Hoc Committee since its creation, and any minutes of any meeting of the Architectural Review and Planning Board (ARPB) of the past 12 months, that include any reference to, or comment about Objects d'art. Please do not refer me to the minutes of ALL meetings of these two groups that are published on the Town's website. I am requesting only the specific minutes (if they exist) that contain any reference to, or comment about Objects d'art. I make this request pursuant to Article 1. Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by § 119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by 0119.07(1)(f) of the Florida Statutes. Please take note of 4119.070)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and ifso, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the orieinal electronic format in which they were created or received. See $119.01(2)(fl. Florida Statutes. Please provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Please take note of 4119.07(4)(01(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please advise me of the cost you anticipate to be incurred by your agency prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining my written authorization to proceed. If you anticipate the production for inspection of these public records to exceed $1.00 please notify me in advance of you incurring the cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. Again, please do not incur any costs on my behalf without first obtaining my written authorization to proceed. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisoha reeu Ifstrea mrE mai l.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 7, 2015 Chris O'Hare [mail to: chrisohareeul fstream(7a,email.coml Re: GS #1907 (objects d'art - minutes) Any minutes of any meeting of the Ad Hoc Committee since its creation, and any minutes of any meeting of the Architectural Review and Planning Board (ARPB) of the past 12 months, that include any reference to, or comment about Objects d'art. Please do not refer me to the minutes of ALL meetings of these two groups that are published on the Town's website. I am requesting only the specific minutes (if they exist) that contain any reference to, or comment about Objects d'art. Dear Chris O'Hare [mail to: chrisohareeulfstream (a),email.coml, The Town of Gulf Stream has received your public records requests dated August 3, 2015. The original public record request can be found at the following link: httv://www2.gulf- stream. ore/ weblink/O /doc/60472/Pagel.asyx. Please refer to the referenced number above with any future correspondence. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BBACII COUNTY, FLORIDA Delivered via e-mail August 12, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #1907 (objects d'art - minutes) Any minutes of any meeting of the Ad Hoc Committee since its creation, and any minutes of any meeting of the Architectural Review and Planning Board (ARPB) of the past 12 months, that include any reference to, or comment about Objects d'art. Please do not refer me to the minutes of ALL meetings of these two groups that are published on the Town's website. I am requesting only the specific minutes (if they exist) that contain any reference to, or comment about Objects d'art. Dear Chris O'Hare [mail to: chrisoharegulfstream (a), mail.coml, The Town of Gulf Stream has received your public records request dated August 3, 2015. Your original public records request and follow up can be found at the following link hn: / /www2.gulf- stream. org/ weblink/O /doc /60472/Paeel.asl)x. Please refer to the referenced number above with any future correspondence. Pursuant to Florida State Statute 119.07, the Town of Gulf Stream is only obligated to provide access for inspection to or copies of public records. You have, in fact, been given the opportunity to inspect these records. It is not our obligation to deem what is relevant or not. We consider this matter closed. Sincerely, Town Clerk, Custodian of the Records