HomeMy Public PortalAbout20190327 - Agenda Packet - Board of Directors (BOD) - 19-08
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, March 27, 2019
Special Meeting starts at 5:30 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – STUDY SESSION
ROLL CALL
1. Agricultural Policies, Guidelines, and Practices Study Session (R-19-36)
Staff Contact: Kirk Lenington, Natural Resources Manager
General Manager’s Recommendation: Review and discuss existing agricultural policies, guidelines,
and practices.
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda. Each speaker will
ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow
action by the Board of Directors on items not on the agenda. If you wish to address the Board, please
complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance
during this section.
ADOPTION OF AGENDA
SPECIAL ORDERS OF THE DAY
• Introduction of staff
o Kimberly Whelan, Administrative Assistant
o Rose Herrara, Human Resources Technician
O Lisa Jenkinson, Human Resources/Accounting
Meeting 19-08
Rev. 1/3/19
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve February 27, 2019, February 28, 2019, and March 13, 2019 Minutes
2. Claims Report
3. Renewal of Enterprise Agreement with Microsoft Corporation (R-19-34)
Staff Contact: Owen Sterzl, IT Program Administrator
General Manager’s Recommendation: Authorize the General Manager to renew a three-year
Microsoft Enterprise Agreement with Microsoft Corporation via license service provider CDW-G for
an amount not to exceed $211,000.
4. Changes to the Classification and Compensation Plan and Approval of One New Position (R-
19-30)
Staff Contact: Candice Basnight, Human Resources Manager
General Manager’s Recommendation:
1. Adopt a resolution to amend the Classification and Compensation Plan to include a new
classification for Executive Assistant/Confidential Legal Secretary.
2. Add one new full-time position of Executive Assistant/Confidential Legal Secretary to the
Legal Department.
5. Liability Waiver for participation in the California Special Districts Association, San Mateo
County Chapter (R-19-31)
Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendation: Authorize the General Manager to sign the California
Special Districts Association Liability Waiver to continue participation in San Mateo County
Chapter meetings
6. Legislative Action Recommendations (R-19-33)
Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendation: Approve the recommended list of legislative actions for the
2019 state legislative session.
7. Recognition of Significant Partners at Bear Creek Redwoods Open Space Preserve (R-19-22)
Staff Contact: Melissa Borgesi, Planner I, Planning Department
General Manager’s Recommendation: Approve the following recommended list of partners to be
recognized for their significant contributions towards the preservation, stewardship, and public
opening of Bear Creek Redwoods Open Space Preserve:
• Peninsula Open Space Trust;
• California State Coastal Conservancy;
• California Wildlife Conservation Board;
• Santa Clara Valley Water District;
• Former State Senator Byron Sher;
• Committee for Green Foothills; and
• Midpen Volunteers and Docents.
Rev. 1/3/19
8. Contract Amendment with Oregon State University to Test Revegetation Sites for Soil
Diseases (R-19-29)
Staff Contact: Amanda Mills, Resource Management Specialist II, Natural Resources
General Manager’s Recommendation:
1. Authorize the General Manager to execute a contract amendment with Oregon State
University for additional environmental consulting services in the amount of $11,000, for a
not-to-exceed contract amount of $101,000.
2. Authorize a 10% contingency of $1,000 to cover unforeseen conditions, for a total contract
amount not-to-exceed $102,000.
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
9. Formation of a Science Advisory Panel (R-19-32)
Staff Contact: Kirk Lenington, Natural Resources Manager
General Manager’s Recommendation: Receive a presentation on the functions of a Science
Advisory Panel and provide direction on the proposed formation of a Science Advisory Panel as
described in the staff report. No Board action required.
10. Local/County Permit Case Studies (R-19-35)
Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendation:
1. Receive permit case study information to understand the complexities, redundancies, and
cost/schedule factors of the multi-layer permitting processes that affect Midpeninsula
Regional Open Space District projects.
2. Direct the General Manager to continue to gather more information and engage in
additional discussions with local jurisdictions and return to the Board with findings and
options in the fall/winter.
11. Successor Agreement between San Mateo County and Midpeninsula Regional Open Space
District Regarding Fire Services (R-19-37)
Staff Contact: Michael Williams, Real Property Manager
General Manager’s Recommendation:
1. Approve the Successor Agreement with San Mateo County regarding fire services.
2. Authorize the General Manager and General Counsel to approve any minor or technical
changes to the attached Agreement.
3. Authorize the General Manager to reimburse San Mateo County for the one-time purchase
of an Emergency Rescue Vehicle, in an amount not to exceed $60,000.
INFORMATIONAL MEMORANDUM
• Bear Creek Stables Site Improvements – Project Update
• Contractor Outreach
Rev. 1/3/19
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for information; request staff to report to the Board on a matter at a future meeting; or
direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to
staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on March 22, 2019, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos
California, 94022. The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
R-19-36
Meeting 19-08
March 27, 2019
SPECIAL MEETING AGENDA ITEM 1
AGENDA ITEM
Agricultural Policies, Guidelines, and Practices Study Session
GENERAL MANAGER’S RECOMMENDATION
Review and discuss existing agricultural policies, guidelines, and practices.
SUMMARY
Each year, the Midpeninsula Regional Open Space District (District) sets aside funding and
resources to pursue programs, projects, and activities that support sustainable agriculture
consistent with its mission on the San Mateo County coastside, which includes protection of
regionally-significant agricultural land, preservation of the rural character, and viable
agricultural use of land resources. With the extension of District boundaries to the San Mateo
County coastline in 2004, the District has expanded its emphasis on supporting local agricultural
viability. This emphasis has expanded the District’s conservation grazing program to over
11,000 acres and established numerous new grazing and agricultural leases on District lands. As
the District continues to manage these uses, new policy issues arise from time to time that would
benefit from additional Board policy guidance.
This study session begins the process to clarify and further define the District’s role in
agricultural preservation, consistent with the San Mateo County Coastal Service Plan. Staff will
present and organize pertinent information around three main areas: summarizing existing
District policy and guidelines; summarizing existing agricultural uses on District lands; and
identifying gaps in policies and guidelines that the Board may wish to address. This
informational meeting is part of a multi-meeting/workshop process to help fully inform the
Board about existing policies and gaps prior to the Board considering final policy actions at a
future date. Later this year, the District will host a public meeting/workshop with other bay area
land managers who manage agricultural uses on their lands, and a subsequent public
meeting/workshop with local agricultural producers to hear from each group about what is
working well, lessons learned, and areas that need further attention.
DISCUSSION
Clarifying and further defining the District’s role in agricultural preservation, consistent with the
San Mateo Coastal Service Plan, is a component of the work program for Fiscal Year 2018-19.
R-19-36 Page 2
Agricultural preservation efforts throughout the Bay Area involve a complex partnership that
balances the private economic interests and viability of agricultural producers with the resource
conservation and open space goals of public agencies and non-profit organizations. The District
anticipates that over a series of workshops, meetings, and discussions with partners, agricultural
producers, stakeholders, and the public, the Board will gain a more complete understanding of
the areas in which the District is best suited to complement the work of local partners and be
most effective in supporting local agriculture. Please see the Next Steps section of the report for
a description of the main phases of work to complete this agricultural policy review work.
The first step in clarifying and developing the District’s agricultural policies is to compile and
review existing agricultural policies and guidelines, and review existing agricultural practices on
District lands. This step is particularly important since Board-adopted agricultural policies and
guidelines exist in numerous documents (Basic Policy, Resource Management Policies, Coastal
Service Plan, etc.), which creates the potential for inconsistencies and/or conflicts.
The information presented below is organized around three main areas: summarizing existing
agricultural policies and guidelines; summarizing existing agricultural uses on District lands; and
identifying gaps in policies and guidelines that may need clarification and/or development of
new Board policy.
Existing Agricultural Policies and Guidelines
Existing agricultural policies and guidelines are found primarily within four main documents,
listed below in chronological order from their date of adoption.
• Agricultural Use Policy Statements (1978)
• Basic Policy (1999)
• Service Plan for the Coastal Annexation Area and Environmental Impact Report (2003)
• Resource Management Policies (2012)
Additionally, two Board policies provide direction regarding structures on agricultural lands:
• Housing Policy (2017)
• Improvements on District Lands (2017)
And a guidance manual covers the management of agricultural and rangeland pests:
• Integrated Pest Management Program Guidance Manual (2014)
These documents are summarized below, with more detail provided in Attachment 1.
The Service Plan and EIR establishes the policies, guidelines, and practices by which the District
purchases and manages lands in the San Mateo County coastside area, including agricultural
lands. The Basic Policy, Resource Management Policies, property management policies, and
various other board and administrative policies provide staff direction on agricultural uses,
leases, and easements. A review of these and other existing agricultural policies will establish a
good framework from which to move onto the next phase of policy development -- to host an
agricultural workshop with local land managers who manage agricultural uses.
R-19-36 Page 3
Agricultural Use Policy Statements
The policies found within this document are primarily directed at agricultural leases.
However, the first policy clarifies the District’s intent in supporting agricultural use as
follows:
The District will sustain and encourage agricultural viability consistent with public use
while minimizing the impact on the natural environment. Agricultural use is considered
beneficial in that it utilizes almost scare [sic] agricultural resources, reduces fire fuel,
and when properly managed, can enhance the environment.
Basic Policy
The Basic Policy begins with definitions and defines Open Space as follows:
Open Space:
• Is land area that is allowed to remain in or return to its natural state. Open space
lands may include compatible agricultural uses.
• Protects areas of scenic beauty and preserves natural habitats necessary to sustain
plant and animal life, especially native and endangered species.
• Offers opportunities to the public for education, recreation, and renewal of spirit.
• Enhances public safety by preventing development of areas prone to landslides,
earthquake damage, flooding, and wildland fires.
• Establishes boundaries for urban growth, provides a respite from urban living, and
enhances regional quality of life.
• In short, open space is “room to breathe.”
Within the Open Space Management Objective is the Agriculture and Revenue-Producing
Use Policy, which reads as follows:
The District supports the continued agricultural use of land acquired for open space
as an economic and cultural resource, including, but not limited to, grazing,
orchards, row crops, and vineyards. The District does not consider commercial
logging as agriculture. The District requires sound agricultural management
practices on land it manages or monitors, in accordance with its Resource
Management Policies.
Service Plan for the San Mateo Coastal Annexation Area
The Board adopted the San Mateo Coastal Annexation Area (CAA) Service Plan (Service
Plan) in June 2003 to establish the policies, guidelines, and commitments governing District
activities and services in the 140,000-acres of coastal San Mateo County. The San Mateo
County Local Agency Formation Commission (LAFCo) approved the CAA in September
2004.
The Service Plan is now in its 15th year of implementation. Since approval, the District has
completed projects related to land purchases, conservation grazing, the protection of unique
natural and scenic resources, stream habitat restoration, and with recent Measure AA voter
approval, new public access opportunities. In addition, the District has fostered partnerships
R-19-36 Page 4
and new relationships on the coast, secured grants and other funding to support the
preservation, stewardship, and careful introduction of public access on coastal properties and
working lands. All of this work occurs in recognition of the importance of agriculture in
sustaining the local economy and in preserving the rural landscape of the San Mateo County
coast.
The Board held a Study Session (see R-17-66) and hosted a Coastside Open House on
November 1, 2018 in Half Moon Bay to review progress in implementing the Coastal Service
Plan since its adoption in 2003. At these meetings, staff presented updates on District
progress in implementing the main components of the Service Plan, as well as key projects
completed and programs established within the Coastal Area. The Board received
community input on ways to improve outreach in the coastside. Please refer to the District
website for copies of the materials presented at the November 1, 2017 meeting:
(https://www.openspace.org/our-work/projects/coastside-protection-program).
The mission for the Coastside Protection Area is as follows (bold denotes additions to the
District’s basic Mission Statement):
“To acquire and preserve in perpetuity open space land and agricultural land of
regional significance, protect and restore the natural environment, preserve rural
character, encourage viable agricultural use of land resources, and provide
opportunities for ecologically sensitive public enjoyment and education.”
Resource Management Policies
The Resource Management Policies were expanded and updated in 2012 and include 15
different chapters focusing on a variet y of subject areas, collectively defining the District’s
resource management goals, objectives, and implementation actions to steward the natural
resources found on District lands. Although many of the specific chapters contain elements
relevant to agricultural uses – with a primary concern in protecting the resources from
impacts that may result from intensive agricultural uses - the chapters on grazing
management, integrated pest management, and water resources are directly relevant to
agricultural uses. The complete Resource Management Policies document can be found at
https://www.openspace.org/our-work/projects/resource-management-policies.
Housing Policy
The Housing Policy updated in 2017 includes a provision for District housing for agricultural
purposes such as grazing, row crops, or other agricultural operations. The policy outlines
qualifications for agricultural housing, including an agricultural tenant classification,
guidelines for potential rental discounts, and ensuring new housing is evaluated for
agricultural use.
Improvements on District Lands
This policy provides for the retention or construction of improvements for agricultural use,
retention of structures that contribute to the character of the site, and evaluation of residences
on agricultural properties for potential use as housing for agricultural labor.
R-19-36 Page 5
Integrated Pest Management Program Guidance Manual
Provides staff with tools that are consistent with integrated pest management (IPM)
principles to select the safest, least harmful, and most effective treatment options for
rangeland and agricultural pests.
Existing Agriculture on District Lands
Each year, the San Mateo County Department of Agriculture Weights and Measures publishes an
Agricultural Crop Report, detailing the total value of all agricultural commodities produced in
the County before labor and other production related costs. It also provides a snapshot of the
agricultural diversity within the County (https://agwm.smcgov.org/document/2017-crop-report).
While the value derived from livestock rearing is modest compared to other products,
pastureland represents the largest category of agricultural land use in the County.
The majority of District agricultural acreage is in grazing, but smaller properties do include row
crops, small livestock, vineyards, Christmas trees, and orchards (see Attachments 2 and 3). The
District leases a large number of these properties for a 10-year total lease term, starting with
initial 5-year terms with optional 5-year extensions depending on whether the tenant is in good
standing. Other lease arrangements include a few licenses, a memorandum of agreement
(MOA), easements, and two long-term Christmas tree farm leases. Additionally, as the District
purchases new agricultural properties, the District is required by the Coastal Service Plan to offer
a lease option to the existing tenant until it is leased or sold according to the use and management
plan adopted for the property.
Each of the District’s agricultural properties requires a set of key infrastructure (water systems,
fencing, roads, corrals, and barns) to support the grazing operation and accomplish the District’s
land management goals. In particular, conservation grazing often requires additional fencing to
protect creeks and additional water sources to distribute cattle to meet resource management
goals. In general, newly acquired properties have lacked the infrastructure needed to run a
successful conservation grazing program. Rangeland Management Plans identify needed
infrastructure and grazing leases identify roles for both the tenant and the District regarding the
construction and maintenance of that infrastructure for the lease term. While the District pays
for most of the infrastructure, the District depends on the tenant to install portions of the
infrastructure (e.g. water troughs) and maintain certain improvements that support the grazing
operation (e.g. fencing). Additionally, tenants work with the District to eliminate invasive
species as directed by the District’s Integrated Pest Management program.
Gaps/Issues Affecting Agricultural Policies, Guidelines, and Practices on District Lands
Gaps in existing policies and guidelines exist that affect the District’s ability to implement its
agricultural management objectives. One of the primary objects of this policy review is to
identify and address important policy gaps that pertain to the following topics:
• Agricultural production plans
• Agricultural workforce housing
• Agricultural infrastructure
• Water supply and use
• Pesticide use
• Conventional and Organic operations
on District lands or adjacent to
District lands
• Predation and pest management
• Brush management
R-19-36 Page 6
• Balance with resource protection
• Invasive species management
• Impact of compliance with Federal
Food Safety Rules
• Compatible public access
• Riparian and aquatic habitat protection
• Marketing and promotion
• Agricultural Scenic Landmarks
• Use of conservation easements and fee
title
• Types of uses permitted (e.g. grazing,
row crops, small livestock, poultry,
greenhouses, processing plants,
cannabis, vineyards, tree farms, horse
breeding, dairy, native plant
harvesting, orchards, apiaries, farm
dinners, tours, environmental
education etc.)
On March 27, staff will describe the challenges encountered to date when managing agricultural
uses on District lands and when faced with the topics listed above to highlight specific policy
areas that can benefit from additional policy guidance. In the course of evaluating all facets that
apply to agricultural preservation, the Board will have opportunities to ask questions about the
information presented and raise other relevant topics of interest to fold into the agricultural
policy review process for further research and consideration. There may also be topics listed that
the Board does not feel warrant further consideration. The study session on March 27 is the first
step in the yearlong process to review the District’s agricultural policies and is focused on
informing the Board about existing policies and gaps. The next steps will be to hear from other
land managers who manage agricultural uses on their properties, as well as from agricultural
producers to understand about what is working well, lessons learned, and areas or gaps that need
further attention.
FISCAL IMPACT
None.
BOARD COMMITTEE REVIEW
This item is being brought to the full Board given full Board interest.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
Review of existing policies, guidelines, and practices is not a project subject to the California
Environmental Quality Act.
NEXT STEPS
The details of the Agricultural Policy review process was originally presented to the Board in an
informational memorandum dated September 12, 2018 (Attachment 4). The major tasks to
complete this work remain largely the same with minor adjustments to the timeline and sequence
of steps. Work has progressed on compiling existing policies, guidelines, and practices. Next
steps are presented below.
R-19-36 Page 7
Land Manager/Partner Agency Workshop July 2019
Agricultural Producers Workshop August/Sept 2019
District Agricultural Policy, Guidelines, Practices
• Board Study Session of proposed new policy language November 2019
and evaluation of potential environmental impacts:
• Board approval of new policy language: Late 2019/Early 2020
Attachments:
1. Summary of District Agricultural Policies and Guidelines
2. Table of Existing Agricultural Properties
3. Map of Existing Agricultural Properties
4. Informational Memorandum dated September 12, 2018: Agricultural Policy Project –
Process and Schedule
Responsible Department Heads:
Kirk Lenington, Natural Resources Manager
Michael Jurich, Land and Facilities Manager
Jane Mark, Planning Manager
Mike Williams, Real Property Manager
Prepared by:
Kirk Lenington, Natural Resources Manager
Lewis Reed, Rangeland Ecologist
Elaina Cuzick, Senior Property Management Specialist
Susan Weidemann, Property Management Specialist II
Tina Hugg, Senior Planner
Elish Ryan, Real Property Planner III
Contact person:
Kirk Lenington, Natural Resources Manager
Summary of Agricultural Policies
The Midpeninsula Regional Open Space District’s (District) agricultural policies are covered in
several different documents and policies. The value of agricultural lands are addressed in both
the Basic Policy and the District’s coastal mission statement. More specific policies are included
in the Coastal Service Plan (and associated EIR), Resource Management Policies, Housing
Policy, Improvements on District Lands, Integrated Pest Management Program Guidance
Manual, and Agricultural Use Policy Statements. Relevant policy statements and
implementation measures from each of the following documents are excerpted below.
• Agricultural Use Policy Statements (1978)
• Basic Policy (1999)
• Service Plan for the Coastal Annexation Area and accompanying Environmental Impact
Report (2003)
• Resource Management Policies (2012)
Agricultural Use Policy Statement (1978) (See attached)
• Sets authority for approving leases
Basic Policy (2008)
• OPEN SPACE: • Is land area that is allowed to remain in or return to its natural state.
Open space lands may include compatible agricultural uses
• Agriculture and Revenue-Producing Use
Section f. The District supports the continued agricultural use of land acquired for open
space as an economic and cultural resource, including, but not limited to, grazing,
orchards, row crops, and vineyards. The District does not consider commercial logging as
agriculture. The District requires sound agricultural management practices on land it
manages or monitors, in accordance with its Resource Management Policies.
Coastal Service Plan (2004)
Coastal Mission Statement
• District To acquire and preserve in perpetuity open space land and agricultural
land of regional significance, protect and restore the natural environment, preserve
rural character, encourage viable agricultural use of land resources, and provide
opportunities for ecologically sensitive public enjoyment and education.
Role & Objectives
• “….protect both the agricultural and natural resources of the Coastal Annexation Area.
Although the District is not an agricultural preservation district, and does not propose any
Attachment 1
agricultural subsidy programs, its Service Plan does recognize the important of
agriculture to the economy and heritage of the Coastal Annexation Area.”
• “As the District extends its services to the Coast, agricultural preservation will play a
larger role in the District’s activities than it has within existing District boundaries.”
• Permanent Policy PA.1 When acquiring lands in agricultural use, the acquisition shall
be subject to continued use by the owner or operator until such time as it is sold or leased
pursuant to the use and management plan adopted for the property. All agricultural land
which is not needed for recreation or for the protection and vital functioning of a
sensitive habitat will be permanently protected for agriculture and, whenever legally
feasible, the District will offer for sale or lease the maximum amount of agricultural land
to active farm operators on terms compatible with the recreational and habitat use. Lands
that do not have significant recreation or sensitive habitat values and which can clearly
support productive agricultural operations will generally be offered for sale while other
agricultural lands will generally be offered for lease. (Reference: Mitigation Measure
AGR-3g)
• Permanent Policy PA.2 The District shall actively work with lessees of District lands
and with the owners of land in which the District has an agricultural easement interest to:
a) Facilitate the provision of farm worker housing on District owned lands by providing
technical assistance in obtaining permits for such housing from the County of San Mateo.
b) Seek grant funding for the continuation or establishment of viable agriculture through
the California Farmland Conservancy Program and other agriculture grant programs. c)
Provide technical assistance to secure water rights for the continuation or establishment
of viable agriculture consistent with protection of sensitive habitats. (Reference:
Mitigation Measure AGR-3j)
• Permanent Policy PA.3 The District shall actively pursue opportunities to enter
agricultural easements and leases with interested farmers and ranchers. All agricultural
easements and agricultural leases in the Coastal Annexation Area shall: a) Be tailored to
meet individual farmers and ranchers needs while respecting the unique characteristics of
the property; b) Specify uses that are unconditionally permitted pursuant to the easement
or lease to provide certainty to the farmer or rancher entering the lease or easement with
the District; c) Include terms that allow farmers and ranchers to adapt and expand their
operations and farming practices to adjust to changing economic conditions; d) Include
terms that ensure farmers or ranchers may provide farm labor housing as defined and
approved by San Mateo County; e) Ensure compatibility of resource protection and
management, low-intensity public recreation and viable agricultural operations; and f) In
the case of leases, be for a sufficient period of time to gain a return on the investment in
the agricultural operation. (Reference: Mitigation Measure AGR-3k)
• Guideline G.3.2 Improvements or public uses located upon open space lands other than
agriculture shall be located away from existing prime agricultural lands toward areas
containing non-prime agricultural lands, unless such location would not promote the
planned, orderly, efficient use of an area.
Attachment 1
• Guideline G.3.3 …The use and management plan shall include an agricultural
production plan for District-owned agricultural lands or District lands adjacent to
agricultural lands. For district-owned lands, the plan shall describe the crop and/or
livestock potential for the property together with the management actions required to
protect existing agricultural production (e.g., growing seasons, water requirements,
pesticide, manure, and waste management) and the agricultural potential of the land. The
plan shall consider the following factors: a) Availability of labor, including farm labor
housing; b) Availability of farm support services and goods; c) Necessary capital
improvements (e.g. water storage, fencing, land leveling) San Mateo Coastal Annexation
Area – Service Plan Midpeninsula Regional Open Space District as approved by the
District Board of Directors, June 6, 2003 Page 16 d) Farm operations, including erosion
control, the season(s) and times of pesticide or herbicide usage, manure and waste
management; e) Water use and availability; f) Access to transportation and markets; and
g) Promoting agricultural production on District-owned land.
Resource Management Policies (2011) - Grazing Policy Key Points
• Policy GM-1 Ensure that grazing is compatible with and supports wildlife and wildlife
habitats.
• Inventory and assess sensitive habitats to identify areas requiring special
management practices. The conservation of these areas will take precedence over
other uses and management practices that are determined to have an adverse
effect on these resources.
• Prepare site-specific grazing management plans by a certified rangeland manager
including best management practices (BMPs) for preserves where grazing will be
utilized as a resource management tool. The site-specific grazing management
plan will be a component of the agricultural production plan developed through
the Use and Management Planning process. The Use and Management Planning
process provides for public input and Board approval of site-specific grazing
management plans.
• Manage agricultural leases and easements to protect and enhance riparian areas
and to maximize the protection or enhancement of water quality. (See WR-4)
• Policy GM-2 Provide necessary infrastructure to support and improve grazing
management where appropriate.
• Utilize fencing that allows wildlife movement and fosters habitat
connectivity (See WM-3:Measure 3).
• Manage access to existing water features and where needed supply supplemental
drinking water through stock ponds and water troughs to preserve clean water for
livestock, protect water quality, and enhance habitat for wildlife.
• Encourage and assist grazing tenants on District land to provide range
improvements to restore or conserve wildland resources and to enhance range
condition.
Attachment 1
• Inventory and assess roads and trails on District lands to identify significant
erosion and sediment sources – abandon and where feasible restore to a natural
condition poorly designed or sited roads (See WR-4).
• Policy GM-3 Monitor environmental response to grazing on District lands.
• Monitor forage utilization and distribution by grazing animals to
assure appropriate amounts of residual dry matter (RDM) remain on the ground to
achieve desired resource management objectives. In the course of RDM
monitoring, evaluate and report on wildland fire fuel levels that may result in an
increased risk of wildland fire (See WF policies).
• Monitor livestock use levels and agricultural infrastructure condition to insure
conformity with lease provisions to contribute to improved management.
• Monitor wildland conditions with an emphasis on documenting the location,
distribution and abundance of native grasses, wildflowers, and other native flora
and fauna.
• Monitor water quality in ponds, wetlands, and watercourses with unrestricted
livestock access.
• Monitor non-native vegetation response to grazing with an emphasis on
documenting the location, distribution and abundance of target, invasive species.
• Use information collected from monitoring to annually review
rangeland conditions and response to livestock grazing. Use adaptive
resource management decision making framework within grazing management
plans.
• Policy GM-4 Utilize different livestock species to accomplish vegetation management
objectives.
• Research the effective use of cattle, goats, sheep, and horses to manage vegetation
on District lands.
• Utilize appropriate species depending on management needs.
• Policy GM-5 Preserve and foster existing and potential grazing operations to help sustain
the local agricultural economy.
• Establish longer term grazing leases to promote financial viability for the
operators and efficient land stewardship for the District.
• Seek grants or other economic support for agricultural infrastructure maintenance
and improvements.
• Ensure site-specific grazing management plans are economically feasible and
practical for grazing operators.
• Policy GM-6 Provide information to the public about the region’s rural agricultural
heritage. (See PI-1)
• Install display boards and give presentations highlighting historical and
educational facts about ranching families and industry at appropriate sites.
• Policy GM-7 Provide public access in a manner that minimizes impacts on the grazing
operation. (See PI-1)
Attachment 1
• Grazing operators on District lands or lands under easement to the District shall
be consulted when public access is being planned and considered for the property
to minimize conflicts between the public and the grazing operation.
• Prepare and distribute a brochure to educate visitors about etiquette for use of
open space property with livestock animals.
• Install signage where appropriate to educate the public about the resource benefits
of grazing and to educate visitors about approaching animals, closing gates, and
other etiquette appropriate for moving through lands with livestock animals.
• Policy GM-8 Grazing operations on District lands in the Coastside Protection Area will
be managed in accordance with the policies established in the Service Plan for the San
Mateo Coastal Annexation Area.
• Consult with appropriate agencies and interest groups, including the San Mateo
County Farm Bureau and San Mateo County Agricultural Advisory Committee in
the development of site-specific Use and Management plans and agricultural
production plan components in the Coastside Protection Area.
Resource Management Policies (2011) – Integrated Pest Management
Policy Key Points
Policy IPM-1 Develop specific pest management strategies and priorities that address each of
the five work categories.
• Manage pests in rangelands and on agricultural properties to support existing uses,
while also protecting human health and surrounding natural resources.
Policy IPM-2 Take appropriate actions to prevent the introduction of new pest species to District
preserves, especially new invasive plants in natural areas, rangelands, and agricultural properties.
Housing Policy (2017)
• 2. Agricultural.
a. Agricultural Lease Holder. District housing offered for agricultural lease
holder will either be negotiated in conjunction with an agricultural lease or be
market rate.
b. Agricultural Labor. District housing offered for agricultural labor is
generally governed by a District lease or license. Agricultural housing rents
and associated discounts are negotiated on a case-by-case basis and brought to
the Board consistent with the policy regarding Improvements on District
Lands (Policy 4.02). If District housing is made available to agricultural labor
outside of a District Lease or License, the agricultural labor tenant is required
to work for a District agricultural tenant on District Lands. Rent will either be
negotiated in the agricultural lease, market rate, or an affordable housing rate.
• 2. Agricultural. The selection of agricultural residential sites shall be based on their
proximity to the District agricultural leases on District Lands. Due to the need for an
Attachment 1
on-site presence for some agricultural lands, this use may take priority over
employees that provide direct services in some cases.
Improvements on District Lands (2017)
• C (1) As the District acquires agricultural properties, housing is needed for
agricultural lease holders and their agricultural workers. Residences on District
agricultural properties should be evaluated as potential housing for agricultural labor.
• C (3) Improvements which Contribute to the Character of the Site:
(e.g., Buildings with Unique Historical or Architectural merit, Barns, Sheds and
Fences)
Some structures associated with agriculture or other former uses of the site can
contribute significantly to the site without detracting from its open space character.
When economically feasible within the constraints of the land management budget,
examples of these structures will be retained, maintained, and when possible put to
use.
• C (4) Improvements for Agriculture and Other Special Uses:
Agricultural use which is consistent with the open space use of a site is encouraged
by the District. Improvements for agriculture or other special uses will be retained or
constructed as approved by the Board and stated in the site planning documents. In
the Coastside Protection Area; leases, use, and improvements shall be consistent with
the District’s Service Plan Policies
Integrated Pest Management Program Guidance Manual (2014)
9 IPM FOR RANGELANDS AND AGRICULTURAL PROPERTIES
9.1 DEFINITION AND PURPOSE
Some District lands encompass rangelands, crop fields, and orchards that are actively managed
as grazing or agricultural operations. Rangeland and agriculture activities on District preserves
are primarily managed by lessees who typically operate under a Rangeland Management Plan or
Agricultural Management Plan that is attached to their lease. These site-specific management
plans guide the rangeland and agricultural activities to ensure compatibility with natural resource
protection and low-intensity public recreation. This IPMP does not replace the requirements of
the individual range or agricultural management plans, nor does it present the full range of
agricultural or range management options. Rather, it seeks to provide staff with tools that are
consistent with IPM principles to select the safest, least harmful, and most effective treatment
options for rangeland and agricultural pests.
###
Attachment 1
Attachment 1
Attachment 2
District Agricultural Properties
Property Type of Ag Acres Lease (extensions)
Bluebrush Canyon Ranch Grazing 260 10-year (5/5)
Lobitos Ridge Grazing 340 10-year (5/5)
Elkus Uplands Grazing 470 10-year (5/5)
October Farm Grazing 270 10-year (5/5)
Tunitas Creek Ranch Grazing 707 10-year (5/5)
Toto Ranch Grazing 929 10-year (5/5)
Event Center Grazing 12 Annual License
Driscoll Ranch Grazing 3,681 10-year (5/5)
Apple Orchard Ranch Grazing 292 10-year (5/5)
Mindego Ranch Grazing 1,047 10-year (5/5)
McDonald Ranch Grazing 1,130 10-year (5/5)
Big Dipper Ranch Grazing 904 10-year (5/5)
Skyline Ranch Christmas Trees 52 25-year (5x5)
Sare Christmas Trees 2 24-year (12x12)
Madonna Creek Ranch Row Crops 24 Auto-renewal
Lobitos Farming Grounds Row Crops 7 10-year (5/5)
Chestnut Orchard Orchard (includes bees) 21 Annual License
Saratoga Gap Orchard (apple/pear) <10 None
Ridge Vineyards Vineyard 68 Easement
Picchetti Ranch Old Vineyard <10 None
Sears Ranch Ag Workforce Housing <5 Future Ag rental
Deer Hollow Farm Small Livestock <10 MOA
Toto Ranch Ag Area Small Livestock 23 Future Annual
Agricultural License,
followed by future
Agricultural Lease
Big Dipper Ranch
Grazing Lease
Toto Ranch
Grazing
October Farm
Grazing
Lobitos/Elkus Uplands
Grazing
Bluebrush Canyon
Grazing
Tunitas Creek
Grazing
Driscoll Ranch
Grazing
McDonald Ranch
Grazing
Apple Orchard
Grazing
Mindego Ranch
Grazing
Event Center
Grazing
Lobitos
Farming Grounds
Madonna Creek
Row Crops
Chestnut
Orchard
Skyline Christmas
Tree Farm
Sare
Christmas
Tree Farm
Stevens Canyon
Ranch Orchard
Toto Ranch
Agricultural Area
Expansion at
Mindego Ranch
Grazing
Ridge
Vineyards
Deer Hollow Farm
Picchetti
Zinfandel Vines
STEVENS CREEK
SHORELINE
NATURE AREA
LOS
TRANCOS
EL CORTE
DE MADERA
CREEK
WINDY
HILL
TUNITAS
CREEK
THORNEWOOD
TEAGUE
HILL
ST.
JOSEPH'S
HILL
SKYLINE
RIDGE
SIERRA AZUL
SARATOGA
GAP
RUSSIAN
RIDGE
RAVENSWOOD
RANCHO
SAN ANTONIO
PURISIMA
CREEK
REDWOODS
PULGAS
RIDGE
PICCHETTI
RANCH
MONTE
BELLO
MIRAMONTES
RIDGE
LONG
RIDGE
LA HONDA
CREEK
FREMONT
OLDER
FOOTHILLS
EL
SERENO
COAL
CREEK
BEAR
CREEK
REDWOODS
Half Moon Bay
Redwood City
San Carlos
Belmont
East Palo
Alto
Mountain View
Palo Alto
Menlo Park
North
Fair
Oaks
Stanford
Newark
Cupertino
Santa Clara
Sunnyvale
Los Gatos
Milpitas
La Honda
San Gregorio
Portola Valley
Woodside
San Jose
Midpeninsula Regional
Open Space District
(MROSD)
January 2019
MROSD Agricultural Properties
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While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features.
Preserve Boundary
District Boundary
Sphere of Influence
Coastside Protection Area
Agricultural Property
Grazing Property
Attachment 3
DATE: September 12, 2018
MEMO TO: Board of Directors
THROUGH: Ana Ruiz, General Manager
FROM: Kirk Lenington, Natural Resources Manager
Brian Malone, Acting Assistant General Manager
SUBJECT: Agricultural Policy Project - Process and Schedule
SUMMARY
This memorandum provides the Board of Directors (Board) with a defined process and schedule
to update the Midpeninsula Regional Open Space District’s (District) agricultural policies, which
is a Fiscal Year 2018-19 Action Plan project. To ensure that policy development is well
informed, the process includes four major phases of work, including two workshops, one study
session, and one public hearing. The work would begin in November, with the hiring of the new
Natural Resources Specialist/Rangeland Ecologist, and continue through October 2019. To
maintain momentum and allocate the resources necessary to host multiple workshops (important
new scope), three operational projects would be deferred or have the schedule extended.
Moreover, updates made to the District’s agricultural policies will serve to inform the subsequent
work for two of these projects.
BACKGROUND
Clarifying and further defining and the District’s role in agricultural preservation, consistent with
the San Mateo Coastal Service Plan, is a component of the work program for Fiscal Year 2018-
19. The proposed project scope of work includes compiling and reviewing existing agricultural
policies, guidelines, and current practices. This step is particularly important since Board-
adopted agricultural policies exist in numerous documents (Basic Policy, Resource Management
Policies, Coastal Service Plan, etc.) with the potential for inconsistencies and/or conflicts. This
work will also evaluate gaps and areas requiring greater clarification, such as understanding the
District’s role in the provision of Agricultural Workforce Housing. The goal is to arrive at a
comprehensive Board-approved agricultural policy to inform future work.
The updated Agricultural Policy may include or touch on the following topics:
• Agricultural production plans
• Agricultural workforce housing
• Agricultural infrastructure
• Water supply and use
• Pesticide use
• Predation and pest management
Attachment 4
• Brush management
• Balance with resource protection
• Invasive species management
• Compatible public access
• Riparian and aquatic habitat
protection
• Marketing and promotion
• Use of conservation easements and
fee title
• Types of uses permitted (e.g.
grazing, row crops, small livestock
and poultry, greenhouses, processing
plants, cannabis, vineyards, tree
farms, horse breeding, dairy, native
plant harvesting, orchards, apiaries,
farm dinners, tours, environmental
education etc.)
Some topics are addressed in sufficient detail within existing policies. Other topics would benefit
from additional policy development to better define Board direction and the District’s role. In
the course of evaluating all of the facets that apply to agricultural preservation, the Board may
request the inclusion of additional topics.
As a reminder, the mission for the Coastal Protection Area (established in the 2004 Coastal
Annexation Area Service Plan) is as follows (bold denotes additions to the District’s basic
Mission Statement):
“To acquire and preserve in perpetuity open space land and agricultural land of regional
significance, protect and restore the natural environment, preserve rural character,
encourage viable agricultural use of land resources, and provide opportunities for
ecologically sensitive public enjoyment and education. The District will accomplish this
mission as a cooperative endeavor with public agencies, non-profit organizations, and
individuals with similar goals.”
POLICY DEVELOPMENT APPROACH AND TIMELINE
To best provide the Board with a full understanding of the elements of an agricultural policy, the
General Manager is preparing to pursue a phased approach starting with a review of all pertinent
District policies, guidelines, and practices as follows:
1) Review Existing Agricultural Policies, Guidelines, and Practices
The San Mateo Coastal Area Service Plan and subsequent EIR establishes the policies,
guidelines, and practices by which the District purchases and manages lands in the San Mateo
County coastside area, including agricultural lands. The Basic Policy, Resource Management
Policies, property management policies, and various other board and administrative policies
provide staff direction on agricultural uses, leases, and easements. A review of these and other
existing agricultural policies will establish a good framework from which to move onto the next
phase of policy development -- to host an agricultural workshop of the San Mateo Coast.
Timeline:
• November 2018 – December 2018
• Board Study Session: January 2018
Potential Attendees:
Grazing/row crop/chestnut farm/tree farm tenants
Other interested members of the public
Attachment 4
Desired Outcomes:
Understand current agricultural goals, vision, expectations,
emphasis, gaps, inconsistencies, and conflicts on District lands
Inform the Board about the acreage and types of agricultural uses
on District lands
Understand natural resource management policies, guidelines, and
practices that support and affect agricultural uses
Receive early Board feedback on topics and gaps to address as part
of this agricultural policy work
2) San Mateo Coast Agricultural Workshop
Supervisor Don Horsley of San Mateo County is a local leader in agricultural preservation, and
has modeled an engagement strategy with the coastside community through hosting agricultural
workshops in 2012 (San Mateo County Agricultural Summit on November 29) and 2014 (Water
Supply Reliability on December 5). There may be an opportunity to co-host an Agricultural
Workshop with San Mateo County to understand the priority issues and concerns of a wide
breadth of local agricultural producers to receive the full range of viewpoints (conventional,
organic, grazing, row crops, tree farms, vineyards, etc.). Topics may include farm labor housing,
infrastructure, predation, public access, and water use. If time allows, the workshop may include
site tour(s) of working lands.
Timeline:
• Preparation: January 2019 - March 2019
• Workshop: March 2019
Potential Attendees:
Grazing/row crop/chestnut farm/tree farm tenants
Conventional farmers/ranchers
Organic farmers/ranchers
San Mateo County Resource Conservation District
San Mateo County Farm Bureau
San Mateo County Agricultural Commissioner
Desired Outcomes:
Identify main issues facing agricultural producers on the San
Mateo Coast and Peninsula, from conventional to organic
Understand the benefits and challenges agricultural producers face
with the programs and practices offered or required by the District
and other partners, agencies, non-profits
Strengthen connections between the District and local agricultural
producers
Identify desired elements for the agricultural policy
3) Partner Agency Workshop
Following the Agricultural Workshop, the District would hold a focused workshop with partner
agencies and organizations to discuss their roles and responsibilities in helping to preserve and
sustain agriculture. As part of this workshop, the Board would gain insights in the current
programs offered and practices implemented by partner agencies; the successes, challenges, and
lessons learned using case studies; and the gaps or deficiencies that are present within the
District’s jurisdiction where the District may consider playing a greater role. Topics may include
the balance of natural resources protection with sustainable agriculture; land management costs
Attachment 4
and benefits; public outreach and education; and the management of conventional and organic
practices on protected open space lands. If time allows, the workshop may include site tour(s) of
partner-managed working lands.
Timeline:
• Preparation: April 2019 – June 2019
• Workshop: June 2019
Potential Attendees:
Peninsula Open Space Trust
San Mateo County Resource Conservation District
Coastside Land Trust
TomKat Ranch Education Foundation
San Mateo County Planning - Local Coastal Program
Sonoma Agricultural Preservation and Open Space District
Marin Agricultural Land Trust
Point Blue Conservation Science
Santa Lucia Conservancy
Pepperwood Foundation
Sonoma Mountain Institute
California State Parks
Desired Outcomes:
Share best practices and lessons learned
Strengthen connections with partners and organizations that
support agriculture
Identify programs and practices that are most beneficial to
agricultural producers and protective of natural resource values
Identify desired elements for the agricultural policy
4) District Agricultural Policy, Guidelines, Practices:
Information, feedback, and Board direction received at each workshop would be used to either
update existing policies, guidelines and practices, or develop a new comprehensive set of
policies as necessary, which the Board would review at a study session and approve at a
subsequent Board meeting.
Timeline:
• July 2019 – October 2019
• Board Study Session of proposed new policy language: September 2019
• Board approval of new policy language: October 2019
ADJUSTMENTS TO FY2018-19 OPERATING PROJECTS
To accomplish the agricultural policy update as detailed in this memo and accommodate the
expanded project scope, adjustments to the following three operating projects for FY2018-19 are
necessary. Moreover, updates made to the District’s agricultural policies will inform the work of
the first two listed items below.
Project Notes Department
Evaluate District’s
Role in Offsite
Deferral Updates to the agricultural
policy will inform the
Land and Facilities
Attachment 4
Agricultural
Workforce
Housing
District’s role in supporting
offsite agricultural workforce
housing.
Basic Policy
Update for the
Coastal Area
Deferral Updates to the agricultural
policy will inform updates to
the Basic Policy for the
Coastal Area.
Planning
Prescribed Fire
Program
Development
Extension of
Schedule
Depending on staff capacity,
the project schedule may need
to be extended.
Natural Resources
###
Attachment 4
February 27, 2019
Board Meeting 19-04
REGULAR AND SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, February 27, 2019
DRAFT MINUTES
REGULAR MEETING
President Siemens called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko
Kishimoto, Pete Siemens, and Curt Riffle
Members Absent: None
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant
General Manager Brian Malone, Assistant General Manager Brian
Malone, Chief Financial Officer/Director of Administrative Services
Stefan Jaskulak, District Clerk/Assistant to the General Manager Jennifer
Woodworth, Natural Resources Manager Kirk Lenington, Senior Resource
Management Specialist Coty Sifuentes-Winter
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Riffle seconded the motion to adopt the agenda.
Director Riffle noted that due to the perceived conflict of interest related to his employment at
the Peninsula Open Space Trust, he will be recusing himself from the closed session following
the regular meeting.
VOTE: 7-0-0
Meeting 19-04 Page 2
CONSENT CALENDAR
Public comment opened at 7:01 p.m.
No speakers present.
Public comment closed at 7:01 p.m.
Motion: Director Kersteen-Tucker moved, and Director Riffle seconded the motion to approve
the Consent Calendar.
VOTE: 7-0-0
1. Approve February 13. 2019 Minutes
2. Claims Report
3. Approval of Changes to the Classification and Compensation Plan (R-19-23)
General Manager’s Recommendations: Adopt a resolution to amend the Classification and
Compensation Plan to include one new classification and title changes for three existing
classifications.
BOARD BUSINESS
4. Resolution Approving an Addendum to the Final Environmental Impact Report for
the Integrated Pest Management Program and Related Minor Project Modifications (R-19-
11)
Senior Resource Management Specialist Coty Sifuentes-Winter provided the staff presentation
providing highlights of the integrated pest management (IPM) program since the Board adopted
the environmental impact report (EIR) in 2014 and summarizing the proposed changes included
in the addendum to the certified EIR for the IPM program and minor project modifications. Mr.
Sifuentes-Winter described each of the proposed changes to the IPM program, including updated
best management practices, modification to the number of treated acres, addition of new
selective herbicide application methods, and addition of three new pesticide active ingredients to
the approved pesticides list. Mr. Sifuentes-Winter reviewed several public environmental
concerns related to the use of glyphosate, including soil health, be gut flora, and other impacts on
wildlife.
President Siemens commented on whether bees from beehives on neighboring properties could
be affected by pollinating on District lands.
Mr. Sifuentes-Winter explained that beehive owners are required to register with ___, and no
District neighbors have registered beehives.
Director Holman inquired if pesticides and herbicides are sprayed during unhealthy air days in
addition to the prohibition of using pesticides on “Spare the Air” days.
Meeting 19-04 Page 3
Mr. Sifuentes-Winter described the various air and weather conditions that impact when and
where pesticides are sprayed.
Director Kersteen-Tucker expressed concern that use of new herbicides as an alternate to
glyphosate could create a larger problem because they have not been studied as extensively as
glyphosate.
Mr. Sifuentes-Winter reported that both Garlon and Captsone have been researched and both the
United State and California Environmental Protection Agencies have said they are safe to use
when used according to label precautions. Additionally, the District has best management
practices to further minimize potential negative impacts of the herbicides.
Director Holman inquired if signage that warns visitors of recent pesticide application similar to
those used for glyphosate will be used when Garlon or Capstone are used.
Mr. Sifuentes-Winter reported staff uses similar signage for all pesticide applications in the
District, which will include application of Garlon or Capstone.
Public comments opened at 8:25 p.m.
Richard Youatt inquired if the District has a mechanism for tracking the impacts of its decisions,
such as specific targets and objectives to measure the impacts of actions taken. Mr. Youatt
thanked staff for distributing the materials ahead of the meeting.
Mr. Sifuentes-Winter explained the District’s methods of measuring, monitoring, and tracking
the impacts of its IPM program.
Mike Liebhold commented on the need to further study the impact of glyphosate on the
environment and not just the impact on human health. Additionally, Mr. Liebhold spoke in favor
of hiring a chief scientist to study the health of open space habits and species.
Public comments closed at 8:36 p.m.
Director Kersteen-Tucker commented on the District’s widespread use of volunteers to hand-pull
weeds, which helps reduce the use of pesticides.
Director Kishimoto expressed her desire to end all pesticide use on District lands, similar to
Marin Municipal Water District rather than simply continuing to reduce pesticide use.
Mr. Sifuentes-Winter explained staff avoids using pesticides wherever possible, but
unfortunately, the weeds on District lands are not always responsive to alternatives to pesticides.
The District continues to create new programs to respond to invasive species to reduce pesticide
use.
Director Holman spoke in favor of zero pesticide use on District lands and commenting on the
large percentage of pulling. Additionally, Director Holman suggested mapping areas where the
rapid response team goes.
Meeting 19-04 Page 4
Mr. Sifuentes-Winter explained that the rapid response teams would be mapping their response
areas.
Motion: Director Kishimoto moved, and Director Holman seconded the motion to adopt a
resolution approving an addendum to the certified Final Environmental Impact Report for the
Integrated Pest Management Program and related minor project modifications.
VOTE: 7-0-0
The Board recessed at 8:49 p.m. and reconvened at 8:55 p.m. with all members present.
INFORMATIONAL MEMORANDUM
• Award of Contract for Literature Review on the Use of Pesticides in the Integrated Pest
Management Program
INFORMATIONAL REPORTS
A. Committee Reports
Director Hassett reported the Administrative Office Ad Hoc Committee met on February 26,
2019.
B. Staff Reports
Mr. Jaskulak commented on the recent publication of the Comprehensive Annual Financial
Report and the Popular Annual Financial Report.
Ms. Ruiz reported Santa Clara County issued the permit for Alma College and provided an
update on the Bear Creek Stables and information received for the project from Santa Clara
County. Additional funding options are also being explored for Bear Creek Stables. Ms. Ruiz
reported she would be meeting with staff from Santa Clara and Santa Cruz Parks Departments to
discuss potential collaborative projects. Finally, Ms. Ruiz commented on comments received
from Woodside Fire Protection District and a proposed meeting with Woodside Fire and CalFire.
C. Director Reports
The Board members submitted their compensatory reports.
Director Holman reported the District is eligible for Santa Clara County grant funding for
historic buildings.
Director Hassett thanked field staff for their assistance while roads Skyline Boulevard is closed.
Directors Holman and Cyr reported their attendance at the Santa Clara County State of the
County event and the focus of the positive impact of open space on health.
Director Kersteen-Tucker reported her attendance as the State of the Valley event.
Meeting 19-04 Page 5
ADJOURNMENT
President Siemens adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District into closed session at 9:23 p.m.
SPECIAL MEETING – CLOSED SESSION
President Siemens called the special meeting of the Midpeninsula Regional Open Space District
to order at 9:29 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko
Kishimoto, Pete Siemens, and Curt Riffle
Members Absent: None
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant
General Manager Brian Malone, Assistant General Manager Brian
Malone, Senior Real Property Agent Allen Ishibashi
Public comments opened at 9:29 p.m.
No speakers present.
Public comments closed at 9:29 p.m.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code
Section 54956.8)
Property: San Mateo County APN(s): 079-080-090 and 079-080-080 (portions)
Agency Negotiator: Brian Malone, Assistant General Manager
Negotiating Party: Jim and Patty White
Under Negotiation: Lease Terms
ADJOURNMENT
President Siemens adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 10:38 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
February 28, 2019
Board Meeting 19-05
SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Lucie Stern Community Center - Fireside Room
1305 Middlefield Rd. #1
Palo Alto, CA 94301
Thursday, February 28, 2019
9:30 AM
DRAFT MINUTES
CALL TO ORDER
Vice-President Holman called the special meeting of the Midpeninsula Regional Open Space
District to order at 9:35 a.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko
Kishimoto, and Curt Riffle
Members Absent: Pete Siemens
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant
General Manager Brian Malone, Assistant General Manager Susanna
Chan, Chief Financial Officer/Director of Administrative Services Stefan
Jaskulak, Controller Mike Foster, District Clerk/Assistant to the General
Manager Jennifer Woodworth, Planning Manager Jane Mark, Public
Affairs Manager Korrine Skinner, Engineering and Construction Manager
Jay Lin, Human Resources Manager Candice Basnight, Acting
Information Systems Technology Manager Casey Hiatt, Visitor Services
Manager Matt Anderson, Land and Facilities Manager Michael Jurich,
Natural Resources Manager Kirk Lenington, Real Property Manager Mike
Williams, Finance Manager Andrew Taylor, Budget and Analysis
Manager Carmen Narayanan
ORAL COMMUNICATIONS
No speakers present.
Meeting 19-05 Page 2
BOARD BUSINESS
General Manager Ana Ruiz provided opening comments summarizing the agenda topics for the
retreat and describing the various organizational changes the District has undergone in the past
five years.
President Siemens arrived at 9:40 a.m.
Chief Financial Officer/Director of Administrative Services Stefan Jaskulak reviewed the budget
planning cycle.
Director Riffle inquired if there may be ways to make the budget cycle more efficient to
minimize the planning portion of the cycle.
Mr. Jaskulak explained the planning cycle was extended this year in order to allow staff to work
on the budget while continuing to make progress on District projects.
Mr. Jaskulak reviewed the preliminary fiscal year 2019-20 (FY2019-20) budget including
proposed expenditures and estimated revenues and reviewed the key themes and updates to the
Strategic Plan from the December 6, 2018 Board retreat.
Assistant General Manager Brian Malone reviewed the FY2018-19 Capital Improvement and
Action Plan (CIAP) priorities and progress on each. Mr. Malone described the development of
the proposed FY2019-20 CIAP, including resource loading, application of the Board-approved
Measure AA prioritization criteria, and the Vision Plan.
Director Riffle suggested the Vision Plan and Measure AA prioritization criteria should be
periodically reviewed and updated.
Director Kersteen-Tucker inquired regarding the process for the Board to introduce new projects.
Mr. Malone explained the Board retreat is the time to introduce new project ideas as staff
reviews each of the four programs of the CIAP.
Director Kersteen-Tucker suggested grouping together projects that help preserve the history of
the area, such as Mount Umunhum and Alma College.
Mr. Malone explained that historic preservation is not currently a specific Board priority, but
there are Board policies and projects that support historic preservation of the area.
Board members discussed that the District historically became involved in historic preservation
projects due to purchasing land with historic structures but has not adopted it as a Board priority.
Due to the perceived conflict of interest resulting from his employment at the Peninsula Open
Space Trust, Director Riffle recused himself and left the room at 10:48 a.m.
The Board reviewed the four programs of the draft CIAP, requested, and received clarification
regarding the projects included. The Board also requested edits to various project descriptions.
Meeting 19-05 Page 3
Assistant General Manager Susanna Chan reviewed the land acquisition and preservation
program describing potential opportunities for new land acquisitions, including Cloverdale and
Johnston Ranches.
Director Kishimoto inquired regarding the process for evaluating the proposed purchase of
Cloverdale Ranch.
Ms. Ruiz and Real Property Manager Mike Williams explained staff is still in the evaluation
phase of the five-year process for proposed purchase, and the Board will have numerous
opportunities to weigh in on the purchase as it progresses at the committee and full Board level.
The Board recessed at 11:14 a.m. and reconvened at 11:23 a.m. with all directors present.
Ms. Chan reviewed potential watershed protection opportunities associated with the potential
purchase of land from San Jose Water Company.
Mr. Williams provided an update on the status of negotiations with San Jose Water Company
and reported he will keep the Board updated when there is progress.
The Board recessed at 11:48 a.m. and reconvened at 12:06 p.m. with all directors present.
Mr. Malone reviewed projects associated with the natural resource protection and restoration
program, including the Highway 17 wildlife crossing, development of grazing management and
agriculture policies, implementation of the Climate Action Plan, and wildfire program
development.
Director Kishimoto requested an update on the employee commute options as discussed in the
Climate Action Plan.
Ms. Ruiz reported she will be evaluating the various options soon and will provide an update to
the Board soon.
Natural Resources Manager Kirk Lenington explained information would be included in the
annual budget related to climate initiatives and projects. Staff will also return to the Board on a
biannual basis to update the District’s operational emissions levels.
Director Hassett commented on the distance some District contractors drive to reach District
projects and encouraged use of local contractors.
President Siemens suggested having vehicles available for staff to use in personal emergencies to
help encourage public transit usage.
Director Holman commented on the need to publicize the District’s many positive programs,
such as implementation of the Climate Action Plan.
Ms. Chan reviewed projects in the public access, education, and outreach program, including
Bear Creek Stables, Alma College, Ravenswood Bay Trail, Saratoga to the Sea Trail, ADA
barrier removal, and Highway 17 Bay Area Ridge Trail crossing.
Meeting 19-05 Page 4
The Board requested and received an update on the Cooley Landing Education Center and
related projects.
Director Riffle suggested moving forward with trails to connect the various areas of the La
Honda Open Space Preserve.
Director Hassett suggested painting the Red Barn in the upcoming fiscal year.
Mr. Malone explained a trail through La Honda has been deferred due to the land conditions, and
a new proposed trail route depends on the location of the public staging area.
Board members commented on several preserves with parking challenges, including Rancho San
Antonio, Pulgas Ridge, and Purisima Creek Redwoods.
Mr. Malone reviewed projects in the vehicles, equipment, facilities, and other program, including
agricultural workforce housing, south area field office, Mount Umunhum radar tower,
Hawthorns historic house partnership, increased efficiencies in business systems, and legislative
initiatives.
The Board commented on the implementation of the preserve use survey and their interest in
seeing what implementation actions will result from it. Additionally, Director Holman suggested
promoting the results and implementation actions.
Public Affairs Manager Korrine Skinner commented on the District’s strategic communications
plan currently being developed.
Director Riffle requested staff provide information regarding deferred and/or projects not
included in the proposed CIAP as part of the budget process.
Public comments opened at 2:18 p.m.
Daniel Olstein, Director of Land Programs and Stewardship at Peninsula Open Space Trust
(POST), commented on projects that the District and POST collaborate on, such as Gordon
Ridge. Mr. Olstein praised progress in the proposed purchase of Cloverdale Ranch, increased
public access, such as at Miramontes Open Space Preserve, Bay to Sea Trail, and progress on the
Highway 17 crossing projects.
Public comments closed at 2:22 p.m.
Director Hassett moved and Director Riffle seconded a motion to include a project continue with
the La Honda Creek loop trails and begin preliminary analysis of options to extend loop trails
into central La Honda Creek Open Space Preserve.
Director Kishimoto inquired if other projects would have to be removed in order to
accommodate this new project.
Mr. Malone explained staff capacity and resources would be evaluated to determine options for
including this project.
Meeting 19-05 Page 5
Planning Manager Jane Mark explained the proposed public access working group will evaluate
parking options at La Honda Creek Open Space Preserve, and the scope could be expanded to
include analysis of trail connections in central La Honda Creek Open Space Preserve.
Ms. Ruiz stated staff can examine the trail options as they relate to the La Honda Loop trails and
proposed parking locations.
ADJOURNMENT
President Siemens adjourned the Special Meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 2:38 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
March 13, 2019
Board Meeting 19-07
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, March 13 2019
DRAFT MINUTES
REGULAR MEETING
President Siemens called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
and Pete Siemens
Members Absent: Curt Riffle
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Controller
Mike Foster, Assistant General Manager Susanna Chan, Assistant General
Manager Brian Malone, Chief Financial Officer/Director of
Administrative Services Stefan Jaskulak, District Clerk/Assistant to the
General Manager Jennifer Woodworth, Engineering and Construction
Manager Jay Lin, Senior Capital Project Manager Felipe Nistal, Real
Property Manager Mike Williams, Senior Real Property Agent Allen
Ishibashi, Public Affairs Manager Kori Skinner
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Kishimoto seconded the motion to adopt the agenda.
VOTE: 6-0-0 (Director Riffle absent)
Meeting 19-07 Page 2
BOARD BUSINESS
1. Administrative Office Reconfiguration - Schematic Design and Cost Estimate
Update (R-19-25)
General Manager Ana Ruiz provided opening comments describing the District’s purchase of the
current office space, which was partially leased out until needed by the District. Since then, the
District outgrew its current office space and has lease nearby office space for the past six years.
Ms. Ruiz discussed the need to create an office space to welcome the public and inspire the
District to continue to fulfill its mission.
Engineering and Construction Manager Jay Lin described the history of the project including the
evaluation of options to meet District facilities’ needs; Board’s decision to purchase a new
building; space needs assessment, which involved interviews with the Board and staff members;
Board adoption of the project design goals and program elements; and Board review of design
options and selection of the enhanced design option.
Senior Real Property Agent Allen Ishibashi described the comparable office buildings sold in the
nearby area at the time of the 5050 El Camino Real building purchase and buildings sold since
that time.
Chief Financial Officer Stefan Jaskulak reviewed the available funding for the District
infrastructure needs and the costs for building purchase and restructuring for staff facility needs.
Mr. Jaskulak described the cost estimates for each of the three facilities options studied by the
Board: purchase and restructure of 5050 El Camino Real, renovation of 330 Distel Circle and
leasing additional office space, and demolition and rebuilding of 330 Distel Circle.
Director Holman inquired regarding the method for determining the rental income for lease
space at the various facilities options.
Mr. Jaskulak explained the formulas used to determine rental income.
Director Holman inquired if it would be cost effective to continue to lease out 5050 El Camino
Real as a revenue generator.
Mr. Jaskulak reported he could further investigate the numbers, but the revenue generated may
not offset the rise in construction costs encountered if construction was delayed.
By consensus, the Board decided against directing staff to investigate this option.
Janet Tam, Principal for Noll and Tam, introduced the District’s architectural team: Erik Skiba,
architect and project manager, and Jane Catalano, associate principal and interior designer.
Mr. Skiba described existing conditions and deficiencies of 5050 El Camino Real, including a
leaking roof membrane and antiquated electrical equipment. Mr. Skiba reviewed the various
elements of the cost estimate of the proposed schematic design and elements proposed for add
alternates and their estimated costs.
Meeting 19-07 Page 3
Ms. Catalano presented the various building design options and potential value-engineered
designs for 5050 El Camino Real.
Ms. Ruiz raised potential concerns regarding tenant usage of District spaces in the value-
engineered design.
Director Hassett commented on the restroom location in the value-engineered design, which
would require building tenants to cross the District’s public meeting space to reach the
restrooms.
Ms. Tam provided the cost estimates for the value-engineered design elements, including reusing
mechanical units, reducing the amount of acoustical ceiling clouds, and reducing the size of
public atrium space.
Director Kishimoto stated the Administrative Office Ad Hoc Committee recommends replacing
all of the building’s glazing, adding sunshade protection to the south side of the building, and
inclusion of sola-tubes to bring in natural light at the atrium.
Director Holman inquired regarding the site improvements related to landscaping and protection
of the existing redwood trees on site.
Ms. Catalano explained which redwood trees would be given additional space using pavers,
which allow for root movement.
Director Holman suggested potentially partnering with Los Altos to seek “green space” along El
Camino Real and contacting the Valley Transit Authority to move the exiting bus shelter closer
to the building entrance. Additionally, if the glazing windows will be replaced, operable
windows are preferred.
Public comments opened at 9:16 p.m.
Shani Kleinhaus from the Santa Clara Audubon Society spoke regarding bird safe design
suggesting including frit for the new glazing and spoke against clearstory. Ms. Kleinhaus spoke
regarding light pollution and against use of LED lights. Ms. Kleinhaus spoke in favor of the wrap
structure option for the atrium area and described the types of birds that hit structures. Ms.
Kleinhaus suggested making the design decisions early because retrofitting the building for a
bird safe is more costly.
Public comments closed at 9:23 p.m.
The Board recessed at 9:23 p.m. and reconvened at 9:32 p.m. with Directors Cyr, Hassett,
Holman, Kersteen-Tucker, Kishimoto, and Siemens present.
President Siemens suggested the Board provide feedback on each of the add alternates and value-
engineered options.
Director Kishimoto spoke in favor of prioritizing dual pane windows over the enlarged atrium
area.
Meeting 19-07 Page 4
Director Hassett spoke in favor of the enhanced design speaking regarding the following
elements: enlarged atrium area to provide a welcoming public entrance, separate restroom space
for tenants, employee showers located in the basement, and inclusion of needed storage areas.
Director Kersteen-Tucker spoke in favor of the enhanced design.
Director Kishimoto suggested the Board should prioritize the various options rather than simply
selecting each of the preferred options individually.
Director Cyr spoke against the various value-engineered option that removes the enlarged
atrium.
By consensus, the Board opposed the value-engineered design that removes the enlarged atrium
area from the schematic design.
By consensus, the Board supported the value-engineered design that reduces the amount of
acoustical clouds in the building.
Director Kishimoto spoke in favor of the value-engineered option that phases in roofing and
mechanical unit replacement.
Ms. Tam explained that extensive reuse of the existing ductwork may have additional costs
associated with the need to reconfigure it for the new building design. Also one of the private
offices will need to be relocated if the current mechanical units are used.
Director Kersteen-Tucker requested Noll & Tam return with additional information regarding
phasing the mechanical unit and roof replacement, including impact on staff and a breakdown of
costs for each aspect of this value-engineered option.
By consensus, the Board directed Noll & Tam to return with additional information regarding the
value-engineered option related to the mechanical units and ductwork.
The Board discussed the inclusion of operable windows in the new glazing and by consensus
requested Noll & Tam to return with additional information regarding use of fritted glass, the
percentage of operable windows suggested for inclusion, and the effect of operable windows on
airflow in the new building.
By consensus, the Board supported building an exterior shade structure on the rear of the
building.
The Board requested additional information regarding upgrading the current roof structure to
allow for installation of solar panels at a future time.
By consensus, the Board opposed replacing the T1-11 fins on the exterior of the building.
By consensus, the Board opposed replacing the parapet, soffit, and fascia on the building’s
exterior.
Meeting 19-07 Page 5
The Board discussed various options for bringing natural light into the atrium area and requested
additional information for accomplishing this goal, such as skylights and sola-tubes.
No Board action required.
INFORMATIONAL REPORTS
A. Committee Reports
Director Hassett reported the Legislative, Funding, and Public Affairs Committee met on March
13, 2019 to receive a legislative update and learn about the proposed for the Conley property.
B. Staff Reports
No staff reports.
C. Director Reports
The Board members submitted their compensatory reports.
Director Cyr reported on recent hikes to District preserves.
Director Siemens reported he attended the Santa Clara County California Special District’s
Association meeting on March 4, 2019
ADJOURNMENT
President Siemens adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 10:34 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 20
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 19-08
MEETING DATE: March 27, 2019 Fiscal Year to date EFT:23.87%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
576 EFT 03/22/2019 10227 - PENINSULA OPEN SPACE TRUST Contribution for Tunitas Crk Beach & Cowell-Purisima Trail - #2 499,000.00
574 EFT 03/22/2019 12002 - NOLL & TAM ARCHITECTS New Administration Offices (AO) Facility - January 2019 67,897.00
79864 Check 03/15/2019 11858 - STUDENT CONSERVATION ASSOCIATION GIS work by Student Interns (Jul-Aug 2018) 49,683.00
79846 Check 03/15/2019 10413 - DOWNTOWN FORD Purchase 2019 Ford F350 Ranger Truck - P122 49,593.41
79849 Check 03/15/2019 11609 - GOVERNMENT TECHNOLOGY SOLUTIONS, INC.Firewall Upgrade with 3 year license 37,804.64
79893 Check 03/22/2019 11523 - PGA DESIGN, INC.PGA - Alma College Cultural Landscape Rehabilitation 36,221.97
510 EFT 03/08/2019 *10214 - Delta Dental February & March 2019 Dental Premium 36,100.13
79809 Check 03/01/2019 *11152 - WELLINGTON PARK INVESTORS AO2/AO3/AO4 Rent - March 2019 31,729.00
568 EFT 03/22/2019 10005 - GRASSROOTS ECOLOGY Nursery Plants for Revegetation Projects - SCNT & ALMA / Volunteer Stewardship Partner (Jul 2018 - Feb 2019 25,087.16
79805 Check 03/01/2019 11618 - TRAIL PEOPLE Highway 17 Wildlife and Regional Trail Crossings 20,501.84
501 EFT 03/01/2019 11854 - RECON ENVIRONMENTAL, INC.Plant Maintenance of Multiple Revegetation Sites - January 2019 17,521.34
79840 Check 03/15/2019 11148 - BALANCE HYDROLOGICS, INC.ECDM Sediment Control Monitoring 15,732.35
79892 Check 03/22/2019 10253 - PETERSON TRACTOR CO Transport Trailer - General Preserves - FFO 14,542.78
79881 Check 03/22/2019 11973 - ECOSYSTEMS WEST CONSULTING GROUP Emergency Stormwater Pumping - Mud Lake - BCR 14,282.03
564 EFT 03/22/2019 10546 - ECOLOGICAL CONCERNS INC Invasive Species Management - Thistle (LH) & Broom (BCR) 12,560.00
512 EFT 03/08/2019 11748 - ENVIRONMENTAL AND ENERGY CONSULTING State Funding Consulting and Lobbying Services - February 2019 12,500.00
562 EFT 03/22/2019 11699 - DAKOTA PRESS Print & mail service for Spring 2019 Newsletter 11,699.37
79906 Check 03/22/2019 11618 - TRAIL PEOPLE Highway 17 Wildlife and Regional Trail Crossings 11,596.88
488 EFT 03/01/2019 11821 - DUNKINWORKS January & February Workshops for Leadership Academy & Coaching Sessions 11,186.75
79854 Check 03/15/2019 *10180 - P G & E Electricity & Gas (26 Locations) 10,040.96
79787 Check 03/01/2019 11678 - COGSTONE RESOURCE MANAGEMENT, INC.Task Order 2 - Built Environment Survey - 20000 Skyline Blvd 9,829.28
79878 Check 03/22/2019 11792 - CMAG ENGINEERING, INC.Webb Creek Bridge Geotechnical Services 9,362.50
492 EFT 03/01/2019 10005 - GRASSROOTS ECOLOGY Cooley Landing Native Planting & Interpretive Project 9,022.09
79810 Check 03/01/2019 11165 - WOODHAMS ELECTRICAL Electrical Work at 895 La Honda Road, Woodside, CA 8,940.00
578 EFT 03/22/2019 10099 - SAN FRANCISCO BAY BIRD OBSERVATORY American Badger and Burrowing Owl Habitat Suitability Study 8,509.92
557 EFT 03/15/2019 *10216 - VALLEY OIL COMPANY Fuel for District vehicles 8,183.38
79803 Check 03/01/2019 11841 - TJKM Mt Um Safety Review - November - January 2019 8,160.00
496 EFT 03/01/2019 *10419 - LINCOLN NATIONAL LIFE INSURANCE COMPANY AD&D/Life/LTD March 2019 7,525.48
79855 Check 03/15/2019 11802 - PACHECO RANCH Bluebrush Ranch Coyote Brush mowing 20 acres 7,500.00
504 EFT 03/01/2019 11780 - TERRY J MARTIN ASSOCIATES Design Development (SAO) 11/1/18 - 1/31/19 7,383.50
556 EFT 03/15/2019 11780 - TERRY J MARTIN ASSOCIATES SAO (Cristich) Design Development - Fire Alarm Design 7,378.75
79828 Check 03/08/2019 10697 - SANDIS Mt Um Road Settlement Monitoring January 2019 6,203.00
546 EFT 03/15/2019 10031 - MILLS DESIGN Annual Financial Report / Brochure (BCR) / Midpen Fact Sheet / Letterhead / Envelopes / Strategic Plan Insert 6,131.00
79870 Check 03/18/2019 11810 - VINEYARD CREEK LP Housing For Rangers at Academy (Reissue of lost check #77658) 5,611.88
505 EFT 03/01/2019 11895 - TIMMONS GROUP, INC.Work Order Software Application: Web Form Design 5,400.00
486 EFT 03/01/2019 11699 - DAKOTA PRESS Printing of Brochures for Long Ridge/Saratoga Gap/Windy Hill/Purisima Creek Redwoods 5,128.90
584 EFT 03/22/2019 11780 - TERRY J MARTIN ASSOCIATES SAO (Cristich) Design Development - February 2019 5,105.40
79818 Check 03/08/2019 12016 - EVAN BROOKS ASSOCIATES Grant Writing Services 5,000.00
79862 Check 03/15/2019 10954 - SOUTH BAY REGIONAL PUBLIC SAFETY Principled Policing Training 4,900.00
79900 Check 03/22/2019 12013 - Rincon Consultants, Inc.Alma College Lead Remediation 4,890.00
79873 Check 03/22/2019 12047 - Advantage Utah Measure AA Bond Annual Accountability Report / Business Cards / Preliminary Annual Financial Report / Envel 4,872.46
79851 Check 03/15/2019 11859 - Horizon Water and Environment, LLC Programmatic Environmental Permitting - January 2019 4,833.10
79845 Check 03/15/2019 11420 - DOUG EDWARDS Tunitas Creek Barn Renovation (front and door) 4,820.00
79836 Check 03/15/2019 12047 - Advantage Utah South Skyline Trail Brochures (10K) 4,605.28
79838 Check 03/15/2019 11985 - APPLIED TECHNOLOGY & SCIENCE, A-T-S Preparation of Rangeland Technical Memo - 7/25/18 - 8/30/18 4,450.00
587 EFT 03/22/2019 *11118 - Wex Bank Fuel for District vehicles 4,419.34
542 EFT 03/15/2019 10222 - HERC RENTALS, INC.Equipment Rental - Dump Truck 12/27/18 - 2/25/19 (BCR) 4,414.87
543 EFT 03/15/2019 11887 - KOOPMANN RANGELAND CONSULTING Mfg. Wildlife Escape Ramps (30) 4,300.00
79789 Check 03/01/2019 11007 - COUNTY OF SANTA CLARA Staff Support for Alma College 9/24/18 - 11/18/18 4,080.00
79784 Check 03/01/2019 11148 - BALANCE HYDROLOGICS, INC.Mud Lake Emergency Support 4,013.15
555 EFT 03/15/2019 10152 - Tadco Supply Janitorial Supplies - Paper towels, sanitizer, latex gloves, trash bags, stainless steel toilet paper dispensers (4) ( 3,918.69
545 EFT 03/15/2019 10190 - METROMOBILE COMMUNICATIONS Radio System for SAO, Radio Purchase for A105 3,746.62
79825 Check 03/08/2019 12020 - Panorama Environmental, Inc.CEQA: Prescribed Fire Program Development 3,604.38
79788 Check 03/01/2019 11520 - COMMUNITY INITIATIVES Latino Engagement with Latino Outdoors 3,500.00
79819 Check 03/08/2019 10509 - GEOCON CONSULTANTS INC Bear Creek Dump Investigation/Sediment & Water Assessment - January 2019 3,335.00
513 EFT 03/08/2019 11151 - FASTENAL COMPANY Hardware, Vehicle Jack Stands, Tyvek Suits for Stock & SFO Shop Supplies 3,213.34
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and
ensure quicker receipt by vendors
page 2 of 20
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 19-08
MEETING DATE: March 27, 2019 Fiscal Year to date EFT:23.87%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and
ensure quicker receipt by vendors
582 EFT 03/22/2019 10106 - STEWART WOODS & ASSOCIATES BCR Stables funding feasibility study 3,000.00
79863 Check 03/15/2019 10106 - STEWART WOODS & ASSOCIATES BCR Stables funding feasibility study 3,000.00
79895 Check 03/22/2019 10211 - PUBLIC POLICY ADVOCATES 2019 Monthly Fee - Legislative Advocacy Services for March 2019 2,916.66
519 EFT 03/08/2019 11664 - LSQ Funding Group, L.C.Temporary Administrative Assistant - Real Property, HR & Front Desk Receptionist Staffing 2,886.75
79804 Check 03/01/2019 *10583 - TPX COMMUNICATIONS AO Telephone and SAO Internet 2/16 - 3/15/19 2,785.27
485 EFT 03/01/2019 11949 - Comcast Business Internet Service 12/01/18 - 01/31/19 2,614.46
79875 Check 03/22/2019 10706 - BAY AREA NEWS GROUP (MERCURY NEWS)Classified Advertising - Bids (LHC) 2,532.00
79800 Check 03/01/2019 11125 - SAN MATEO COUNTY TAX COLLECTOR, SANDIE ARNOTT 2013 Property Tax Payment - Purisima Creek 2,508.43
533 EFT 03/15/2019 *11799 - AZTEC LEASING, INC.Printer/Copier Leases - 6 machines, 02/01/19 - 02/28/19 2,326.07
79856 Check 03/15/2019 11129 - PETERSON TRUCKS INC.Annual Inspections - M22, T37, M221, M213, ATV17 2,281.54
548 EFT 03/15/2019 11144 - Peninsula Motorsports Maintenance repair & parts - ATV17 2,273.22
553 EFT 03/15/2019 10143 - SUMMIT UNIFORMS Ranger uniform items - Jacket, Pants, Belt, Tie, Body Armor Vest, Boots 2,251.64
79802 Check 03/01/2019 *11730 - STANDARD INSURANCE COMPANY RV Basic & Supplemental Life - March 2019 2,075.00
79795 Check 03/01/2019 10461 - NORTHGATE ENVIRONMENTAL MGMT Phase II Environmental Assessment at Event Center 2,055.03
585 EFT 03/22/2019 11692 - VINCLER COMMUNICATIONS, INC.QuickWrite Seminar - one day 2,000.00
79865 Check 03/15/2019 12057 - The Regents of the University of California SOD Science & Management Symposium Sponsor 2,000.00
577 EFT 03/22/2019 *10212 - PINNACLE TOWERS LLC Tower Rental - Skeggs Point - April 2019 1,945.05
531 EFT 03/15/2019 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease - Coyote Creek 1,932.28
79808 Check 03/01/2019 *10309 - VERIZON WIRELESS Monthly Internet 49 mobile devices 1/13 - 2/12/19 1,866.20
79814 Check 03/08/2019 10141 - BIG CREEK LUMBER CO INC Bridge/Puncheon Repair Material 1,859.06
79877 Check 03/22/2019 10488 - CLEAN HARBORS ENVIRONMENTAL SE Hazardous Waste Disposal (BCR) 1,800.63
500 EFT 03/01/2019 12031 - Ray & Jan's Mobile Truck Service Maintenance Service - M03, T29, T30, M13, T26, T31, T06, T42, M16 1,593.44
79866 Check 03/15/2019 10307 - THE SIGN SHOP BCR Trail Directional & Junction Signs / Nonette Trail Renaming / Bridge Weight Limit (BCR) 1,585.93
527 EFT 03/08/2019 *10213 - VISION SERVICE PLAN-CA Vision Premium - March 2019 1,550.64
567 EFT 03/22/2019 10187 - GARDENLAND POWER EQUIPMENT Line trimmer / pruner / Battery Packs / Water Pumper Repairs / Chainsaw Parts 1,522.59
565 EFT 03/22/2019 12016 - EVAN BROOKS ASSOCIATES Grant Writing Services - Purisima to the Sea Trail 1,500.00
541 EFT 03/15/2019 11612 - GOODWIN CONSULTING GROUP, INC.MAA Tax Levy Calculation FY19-20 1,490.00
79904 Check 03/22/2019 11224 - SANTA CLARA COUNTY - COMMUNICATIONS DEPT Radio Tower Repair - Skeggs Site 1,459.50
79794 Check 03/01/2019 11617 - MIG, INC.ADA Self-Evaluation and Transition Plan 1,320.00
79874 Check 03/22/2019 10294 - AmeriGas - 0130 SFO Propane 1,262.47
570 EFT 03/22/2019 10119 - KWIK KEY LOCK & SAFE CO INC Spare Keys for District Vehicles 1,260.29
79841 Check 03/15/2019 10723 - Callander Associates Ravenswood Bay Trail Connection Design & Construction Mgmt 1,252.58
79806 Check 03/01/2019 *10403 - UNITED SITE SERVICES INC Sanitation Services for - (FOOSP), (SA) & (SA-Mt Um) 1,250.04
79826 Check 03/08/2019 10295 - RHUS RIDGE ASSOCIATION Rhus Ridge Assn Annual Road Fees (RSA) 1,250.00
79823 Check 03/08/2019 11617 - MIG, INC.ADA Self-Evaluation and Transition Plan January 2019 1,197.50
581 EFT 03/22/2019 *10952 - SONIC.NET, INC.AO Internet 4/01-4/30/19 1,170.00
554 EFT 03/15/2019 11055 - SYSTEMS FOR PUBLIC SAFETY Background Check for Seasonal Ranger / Peace Officer Candidate 1,150.00
532 EFT 03/15/2019 12053 - Anaya, Thomas Food reimbursement for Ranger at Academy 1,125.00
572 EFT 03/22/2019 10190 - METROMOBILE COMMUNICATIONS Radio for VS UTV 1,115.82
490 EFT 03/01/2019 11545 - ERIN ASHFORD PHOTOGRAPHY LLC New Employee Welcome Event Manager Videos 1,080.00
561 EFT 03/22/2019 10352 - CMK AUTOMOTIVE INC Vehicle Repair & Maintenance - P119, P111 & Mirror Replacement (M203) 1,067.47
79882 Check 03/22/2019 11701 - ERIC GOULDSBERRY ART DIRECTION Design and Production of Icons for Budget Report 1,012.50
79830 Check 03/08/2019 10403 - UNITED SITE SERVICES INC PC Lower - Portable restroom rentals & cleaning 1,002.75
79792 Check 03/01/2019 11498 - JOANNE BOND COACHING Executive Coaching 1,000.00
549 EFT 03/15/2019 10227 - PENINSULA OPEN SPACE TRUST Contribution for Tunitas Crk Beach & Cowell-Purisima Trail - #1 1,000.00
79848 Check 03/15/2019 10169 - FOSTER BROTHERS SECURITY SYSTEMS Padlocks for Stock 957.42
535 EFT 03/15/2019 10352 - CMK AUTOMOTIVE INC Vehicle Maintenace & Repairs - P109, A68, A93, P110 950.08
506 EFT 03/08/2019 10001 - AARON'S SEPTIC TANK SERVICE MB & Mindego Restrooms 950.00
79891 Check 03/22/2019 *10180 - P G & E Electricity & Gas 908.16
79872 Check 03/22/2019 10261 - ADT LLC (Protection One)AO Alarm Repair 906.44
566 EFT 03/22/2019 11151 - FASTENAL COMPANY HEPA Filter Vac Attachment, Storage box & Gloves 902.52
536 EFT 03/15/2019 11940 - Dickenson, Peatman & Fogarty Water Law Counsel Professional Services - January 2019 875.00
550 EFT 03/15/2019 12054 - Reeves, Scott Reimburse Travel Expenses - CMAA Prof. Const. Mgmt Course 763.11
79903 Check 03/22/2019 10292 - SAN JOSE BOILER WORKS INC Replace Gas Pilot Valve 762.28
508 EFT 03/08/2019 10352 - CMK AUTOMOTIVE INC Maintenance & Repair - M205, A99, A104, A95 752.69
79786 Check 03/01/2019 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service - (FFO), (AO) 743.74
page 3 of 20
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 19-08
MEETING DATE: March 27, 2019 Fiscal Year to date EFT:23.87%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and
ensure quicker receipt by vendors
538 EFT 03/15/2019 10524 - ERGO WORKS Ergonomic Items - Lift n Lock Arms Banana Board 739.56
79902 Check 03/22/2019 10151 - SAFETY KLEEN SYSTEMS INC Solvent Tank Service (FFO) & Hazardous Waste Disposal 736.15
79886 Check 03/22/2019 *11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSACP) 734.84
530 EFT 03/15/2019 10617 - ALEXANDER, ZACHARY Travel Expense Reimburse - CMAA Prof Construction Mgmt Training 727.43
483 EFT 03/01/2019 10001 - AARON'S SEPTIC TANK SERVICE Septic Tank Service (RSA-DHF) 700.00
79801 Check 03/01/2019 11918 - SF NORTH BAY LAW Legal Services Assistance for January 2019 700.00
79867 Check 03/15/2019 10527 - WASTE MANAGEMENT Debris Disposal (FFO) 698.94
79894 Check 03/22/2019 12060 - Preferred Alliance, Inc.Administrative Fees & initial set-up for random drug testing 679.00
79824 Check 03/08/2019 11714 - MOUNTAIN VIEW CHAMBER OF COMMERCE Annual Mountain View Chamber of Commerce Membership Dues 675.00
523 EFT 03/08/2019 12031 - Ray & Jan's Mobile Truck Service M01 Annual Service & Safety check 644.87
79861 Check 03/15/2019 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP) 629.87
509 EFT 03/08/2019 10050 - CYR, JED Reimburse for Special Park Districts Forum 2019 600.00
79811 Check 03/08/2019 11863 - ALBION ENVIRONMENTAL INC Archaelogical Services (BCR) - January 2019 594.70
520 EFT 03/08/2019 10190 - METROMOBILE COMMUNICATIONS Equipment Installation - A105 587.13
79816 Check 03/08/2019 11753 - CITIBANK, N.A.Reeves & Alexander - Air Travel & Hotel Reservation Fee to Construction Management Training 582.79
79813 Check 03/08/2019 11801 - BAY ALARM COMPANY Alarm Services - Hawthorn Property 3/1/19 - 6/1/19 579.60
79852 Check 03/15/2019 10189 - LIFE ASSIST SFO First Aid Supplies - Blanket, Saline, Stethoscope 575.24
491 EFT 03/01/2019 10187 - GARDENLAND POWER EQUIPMENT Equipment Repair 556.32
79817 Check 03/08/2019 11530 - COASTSIDE.NET SFO Internet Service 3/01 - 3/31/19 550.00
539 EFT 03/15/2019 10187 - GARDENLAND POWER EQUIPMENT Equipment Supplies - Chainsaw parts 540.04
79876 Check 03/22/2019 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO) 515.78
579 EFT 03/22/2019 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Stewardship Class - Y. Kishimoto & Z. Kersteen-Tucker 500.00
529 EFT 03/15/2019 10001 - AARON'S SEPTIC TANK SERVICE WH Lower Restroom Pumping 495.00
558 EFT 03/22/2019 10001 - AARON'S SEPTIC TANK SERVICE Skyline Ridge restroom vault pump-out 495.00
79847 Check 03/15/2019 10793 - FALL CREEK ENGINEERING La Honda Creek Loop Trails Design Consultiant 492.50
79790 Check 03/01/2019 11642 - Elias Khoury Reimbursement for insurance costs for Level II Parking Citations 482.00
79880 Check 03/22/2019 10544 - CORELOGIC INFORMATION SOLUTION Property research services - February 2019 463.50
79822 Check 03/08/2019 11116 - METAL CRAFT Midpen Equipment Labels 459.12
79815 Check 03/08/2019 11414 - CALIFORNIA MUNICIPAL STATISTICS Statistics Reports for CAFR Preparation 450.00
516 EFT 03/08/2019 12049 - Kersteen-Tucker, Zoe Ann Reimburse for Special Park Districts Forum 2019 440.00
79833 Check 03/08/2019 0000A - Colette Bailey Mileage for MROSD Preserve use survey - Reissue of lost check (76505) 433.78
552 EFT 03/15/2019 10447 - SIMMS PLUMBING & WATER EQUIPMENT Repairs - replaced booster pump to restore water supply @ 2050 PCR 431.95
79839 Check 03/15/2019 11048 - ARC Digital Setup / Bond and Edge Binding / Eplot Fullside / Bond & Stapling 423.98
79857 Check 03/15/2019 11335 - PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC Postage Machine Lease 12/30/18 - 3/29/19 422.37
511 EFT 03/08/2019 11940 - Dickenson, Peatman & Fogarty Water Law Counsel Professional Services - December 2018 420.00
525 EFT 03/08/2019 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan Services - December - January 2019 (6) 414.00
575 EFT 03/22/2019 11144 - Peninsula Motorsports ATV1 Parts for repair 413.23
79832 Check 03/08/2019 11852 - WESTERN EXTERMINATOR CO.Exterminator Service (RSA-Annex) 410.00
79907 Check 03/22/2019 11852 - WESTERN EXTERMINATOR CO.Exterminator Service (RSA-Annex) 410.00
79793 Check 03/01/2019 11099 - LAW ENFORCEMENT PSYCHOLOGICAL SERVICES INC Pyschological Testing for Ranger Candiate 400.00
79889 Check 03/22/2019 10056 - LANCE BAYER Legal Update Training for Rangers 375.00
79901 Check 03/22/2019 10710 - SAFE DEPOSIT BOX OPERATIONS Safe Deposit Box Rentals 4/3/19 - 4/30/20 (3) 375.00
79869 Check 03/18/2019 10115 - VINCE FONTANA Reimburse for 2 Calves killed by mountain lion - Reissue of lost check (78543) 362.50
79898 Check 03/22/2019 11615 - REDWOOD ESTATES SERVICES ASSOC. LOTS Redwood Estates Annual Road Fees (BCR) 350.00
79905 Check 03/22/2019 11918 - SF NORTH BAY LAW Legal Services Feb 2019 350.00
79827 Check 03/08/2019 11054 - SAN MATEO COUNTY HUMAN RESOURCES DEPARTMENT Staff Professional Development 345.00
497 EFT 03/01/2019 10190 - METROMOBILE COMMUNICATIONS P117 Repair Radio 330.00
502 EFT 03/01/2019 10262 - SMITH, JEFF Propane Line Parts & System Test Tenant Reimbursement 325.00
79899 Check 03/22/2019 10093 - RENE HARDOY AO Gardening Services 325.00
540 EFT 03/15/2019 11832 - GONZALES, ALICIA Reimburse Travel Expenses - FLSA Conference 310.00
503 EFT 03/01/2019 10107 - SUNNYVALE FORD P102 Engine tube replacement 307.77
79868 Check 03/18/2019 0000A - QUICKSILVER RUNNING CLUB Release of Refundable Deposit for Permit #18474 - Reissue of lost check (78149) 300.00
79859 Check 03/15/2019 *11526 - REPUBLIC SERVICES Monthly Garbage Service 273.32
79850 Check 03/15/2019 10223 - HEXAGON TRANSPORTATION CONSULTANTS, INC Parking Lot Access (BCR) 11/03/18 - 01/04/19 266.10
79831 Check 03/08/2019 12044 - US Central & Southern Province, Society of Jesus Digital Files & Historic Map - Alma College 265.00
537 EFT 03/15/2019 10038 - ERGO VERA Ergo evaluation 264.00
page 4 of 20
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 19-08
MEETING DATE: March 27, 2019 Fiscal Year to date EFT:23.87%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and
ensure quicker receipt by vendors
79887 Check 03/22/2019 10267 - HALF MOON BAY REVIEW Legal Advertising 253.50
79812 Check 03/08/2019 11025 - ASSOCIATION OF ENVIRONMENTAL PROFESSIONALS Membership Fee 2/28/19 - 2/28/2020 250.00
551 EFT 03/15/2019 11559 - SIFUENTES-WINTER, JONATHAN CEQA Notice of Determination Fee & Mileage reimbursement 244.07
79843 Check 03/15/2019 10184 - CONTINUING EDUCATION OF THE BAR CA Real Property Sales Subscription 243.33
515 EFT 03/08/2019 12048 - Hufana, Leialani CEQA Compliance Seminar Travel Exp Reimburse 241.69
522 EFT 03/08/2019 11270 - MUNICIPAL MAINTENANCE EQUIPMENT, INC.Parts for Tiger Mower 239.50
79897 Check 03/22/2019 *10589 - RECOLOGY SOUTH BAY Recycling Service 232.92
79821 Check 03/08/2019 11154 - LOS ALTOS POLICE FALSE ALARM REDUCTION PROGRAM Alarm Services 227.00
526 EFT 03/08/2019 11745 - SHANK, KYLE Fire Training Meals - Per Diem - reissue of lost check (74911) 225.50
79883 Check 03/22/2019 10186 - FEDERAL EXPRESS Shipping Charges - AO 201.96
514 EFT 03/08/2019 11433 - HERNANDEZ, MARIA GFOA Budget Academy Conference Travel Reimbursement 199.20
571 EFT 03/22/2019 11326 - LEXISNEXIS Online Subscription Service Feb 2019 198.00
534 EFT 03/15/2019 10183 - BARRON PARK SUPPLY CO INC Water Supplies (CAO) & Plumbing Parts (RSACP) 194.39
559 EFT 03/22/2019 11947 - ANDERSON, MATTHEW PRAC Conference per diem 186.00
560 EFT 03/22/2019 11754 - CARABETTA, ALYSHA PRAC Conference per diem 186.00
580 EFT 03/22/2019 11901 - SMITH, ANDREW PRAC Conference per diem 186.00
521 EFT 03/08/2019 10917 - MILLS, AMANDA Mileage Reimbursement 7/10/18 - 2/21/19 183.99
547 EFT 03/15/2019 11270 - MUNICIPAL MAINTENANCE EQUIPMENT, INC.Parts for Tiger Mower 178.47
518 EFT 03/08/2019 10259 - LENINGTON, KIRK Mileage Reimbursement 2/4/19 to 2/26/19 170.52
494 EFT 03/01/2019 10626 - KOFF & ASSOCIATES INC Qrtly cost of living data provision 162.50
487 EFT 03/01/2019 10243 - DOWNING, BRENDAN Propane Tank Swap & Rental - Tenant Reimbursement 160.94
528 EFT 03/15/2019 10357 - A-TOTAL FIRE PROTECTION COMPANY Fire Sprinkler System Inspection (FFO) 160.00
79807 Check 03/01/2019 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Testing 145.00
569 EFT 03/22/2019 10394 - INTERSTATE TRAFFIC CONTROL PRO Parking Bumpers (RSACP) 143.55
573 EFT 03/22/2019 10917 - MILLS, AMANDA Reimburse - volunteer snacks, mulch stakes & uniform rain jacket 143.25
524 EFT 03/08/2019 12022 - Reed, Lewis Mileage Reimbursement 1/15/19 & 2/27/19 138.04
79890 Check 03/22/2019 *10664 - MISSION TRAIL WASTE SYSTEMS AO garbage services 135.16
79853 Check 03/15/2019 10670 - O'REILLY AUTO PARTS Fire Pumper Supplies 125.90
79837 Check 03/15/2019 12055 - Ann Thiermann Ohlone Mural Image Use Fee - BCR 125.00
79844 Check 03/15/2019 11194 - Creekside Center for Earth Observation Honorarium for Docent Training 3/14/19 125.00
79884 Check 03/22/2019 10169 - FOSTER BROTHERS SECURITY SYSTEMS Lockset Door Repair (FFO) 120.00
499 EFT 03/01/2019 11979 - PALERMO, KATARINA Mileage Reimbursement 10/9/18 - 11/9/18 115.05
79842 Check 03/15/2019 10850 - COMPLETE PEST CONTROL Rodent Eradication at Hawthorn Historic Complex 100.00
79879 Check 03/22/2019 10850 - COMPLETE PEST CONTROL Rodent Eradication at Hawthorn Historic Complex 2/28/19 100.00
493 EFT 03/01/2019 10394 - INTERSTATE TRAFFIC CONTROL PRO Sign (SA-MT UM) 95.05
79791 Check 03/01/2019 10186 - FEDERAL EXPRESS Shipping Charges AO & A02 84.32
79858 Check 03/15/2019 10932 - RDO EQUIPMENT COMPANY ATV18 2nd New WW Motor 83.05
79799 Check 03/01/2019 10481 - PACIFIC TELEMANAGEMENT SERVICE MB Campsite Pay Phone 78.00
507 EFT 03/08/2019 11532 - CHANEY, MATT Wildlife Society Conference - per diem reimbursement 74.00
79783 Check 03/01/2019 12041 - A T & T Mobility (FirstNet)Mobile Wireless Service 72.67
583 EFT 03/22/2019 10152 - Tadco Supply Janitorial Supplies (RSACP) 66.54
495 EFT 03/01/2019 11813 - LEIGH ANN GESSNER Reimburse for Interview Snacks 65.06
517 EFT 03/08/2019 11491 - LAU, CARMEN Reimburse Office Supplies for Staff Photo Contest, Bart Parking 62.52
586 EFT 03/22/2019 10977 - VOISS, SUE Reimburse Travel Expenses - PARMA Conference Feb 2019 58.00
79785 Check 03/01/2019 10172 - CALIFORNIA WATER SERVICE CO-3525 MB Water 56.68
498 EFT 03/01/2019 10031 - MILLS DESIGN Comprehensive Annual Financial Report (CAFR) Covers 56.00
544 EFT 03/15/2019 11449 - MARK, JANE Mileage Reimburse 1/18/19 - 3/6/19 52.32
79796 Check 03/01/2019 10670 - O'REILLY AUTO PARTS Vehicle Supplies & Parts - P97, P94 51.70
79834 Check 03/15/2019 11880 - A T & T (CALNET3)Mt Um Pay Phone Monthly Service 45.54
79871 Check 03/22/2019 11880 - A T & T (CALNET3)Mt. Um Safety Phone 45.54
79885 Check 03/22/2019 11195 - GOODYEAR AUTO SERVICE CENTER P105 Repair 45.49
489 EFT 03/01/2019 11829 - EDMONSTON, HAYLEY Mileage Reimbursement 1/16/19 & 2/20/19 44.08
79797 Check 03/01/2019 10160 - OFFICE DEPOT CREDIT PLAN A04 Office Supplies - Wall Calendars 41.40
484 EFT 03/01/2019 10352 - CMK AUTOMOTIVE INC M66 Repair 40.00
563 EFT 03/22/2019 11210 - DATA SAFE AO Shredding Services 40.00
79820 Check 03/08/2019 10058 - LIEBERT CASSIDY WHITMORE Legal Services thru 1/31/19 37.00
page 5 of 20
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 19-08
MEETING DATE: March 27, 2019 Fiscal Year to date EFT:23.87%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and
ensure quicker receipt by vendors
79860 Check 03/15/2019 12046 - Ruthe J. Smith Editing Services Copy edit 6 articles in newsletter 30.46
79896 Check 03/22/2019 *10134 - RAYNE OF SAN JOSE Water Service (FOOSP) 29.24
79888 Check 03/22/2019 11991 - Kunz Valley Trash, LLC CAO Trash/Recycle 27.50
79829 Check 03/08/2019 11596 - TOSHIBA BUSINESS SOLUTIONS Plotter Printing costs 1/16-2/15/19 23.70
79835 Check 03/15/2019 10261 - ADT LLC (Protection One)Alarm Repair 19.62
79798 Check 03/01/2019 *10180 - P G & E Gas & Electricity 10.58
Grand Total 1,314,576.04$
*Annual Claims
**Hawthorn Expenses
A### = Administrative Office Vehicle GP = General Preserve PIC= Picchetti Ranch SCNT = Stevens Creek Nature Trail
AFP = Association of Financial Professionals HR = Human Resources PR = Pulgas Ridge SCS = Stevens Creek Shoreline Nature Area
AO2, AO3, AO4 = Leased Office Space LH = La Honda Creek PRAC = Park Rangers Assoc of CA SFO = Skyline Field Office
BCR = Bear Creek Redwoods LR = Long Ridge RR = Russian Ridge SG = Saratoga Gap
CAO = Coastal Area Office LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SJH = Saint Joseph's Hill
CC = Coal Creek M### = Maintenance Vehicle RSA = Rancho San Antonio SR= Skyline Ridge
CMAA = Construction Mgmt Assoc. of America MB = Monte Bello RV = Ravenswood T### = Tractor or Trailer
DHF = Dear Hollow Farm MR = Miramontes Ridge SA = Sierra Azul TC = Tunitas Creek
ECdM = El Corte de Madera OSP = Open Space Preserve SAO = South Area Outpost TH = Teague Hill
ES = El Sereno P### = Patrol Vehicle SAU = Mount Umunhum TW = Thornewood
Abbreviations
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT Wells Fargo Credit Card - December 2018
MEETING # 19-08
MEETING DATE 03-27-19
GL Date Amount Description
1/9/2019 28.99 Car wash District Vehicle P43
1/9/2019 41.40 Taxi to airport for travel to Nat'l Assoc. Interpretation Conference
1/9/2019 698.60 Lodging - Nat'l Assoc. Interpretation Conference
1/9/2019 83.18 Facebook Advertising
1/9/2019 193.43 Radio Ear Pieces for New Rangers
1/9/2019 37.01 Cleaning Supplies RSA and Pulgas Ridge
1/9/2019 13.04 Windshield Washer Fluid
1/9/2019 41.30 Parts for Shop Ice-maker
1/9/2019 15.05 Bolts for Bracket - WT02
1/9/2019 13.04 Water hose nozzle
1/9/2019 73.18 Supplies for Carport - Bat Shed
1/9/2019 97.98 Farm Supplies
1/9/2019 591.01 SCC Dept. of Planning & Dev Pre Screening Mtg Exp - Meyer Prop
1/9/2019 104.62 AO Office Supplies
1/9/2019 176.46 Board Meeting Meal for 11/28/2018
1/9/2019 143.86 Adjustable White Board Easels (2)
1/9/2019 34.17 2019 Daily Planner for EC Staff
1/9/2019 72.24 Bike Patrol - bike service and chain
1/9/2019 119.89 Employee Rain Jacket for Fieldwork
1/9/2019 27.15 SFO Desk Calendars
1/9/2019 152.13 Parts for Shop Ice-maker
1/9/2019 4,822.30 Concrete mixer for track loader
1/9/2019 263.58 T40 Bobcat Battery
1/9/2019 159.44 Jig Saw/Blades
1/9/2019 395.32 Items for Truck Water Tank
1/9/2019 100.66 AO Office Supplies
1/9/2019 22.89 Calendar
1/9/2019 12.58 Hangers for board
1/9/2019 1,634.00 Ag Housing Water Well
1/9/2019 72.00 Airport Parking for Training Session in Pala Mesa, CA
1/9/2019 27.00 American Society of Civil Engineers Mtg & Lunch Reg.
1/9/2019 292.00 Public Storage monthly fee
1/9/2019 27.00 American Society of Civil Engineers Meeting & Lunch Registration
1/9/2019 203.00 Soil Testing for the BCR Tree Farm Mitigation Site
1/9/2019 10.89 Clock for CAO
1/9/2019 99.95 Annual service for server room monitoring.
1/9/2019 19.57 Glue
1/9/2019 64.37 Plumbing Parts for Shop Ice-maker
1/9/2019 48.03 Shelving units for HR closet
1/9/2019 75.00 Fire Prevention Conference
1/9/2019 39.61 Supplies
1/9/2019 17.36 2019 Calendars for EC Department Staff
1/9/2019 122.51 Electrical items for Truck Water Tank
1/9/2019 102.34 2019 Calendars for Planning and EC Staff
1/9/2019 24.93 2019 Calendars for Planning and EC Staff
1/9/2019 (28.82) CAO tape dispencer returned
1/9/2019 44.96 Office Supplies
1/9/2019 57.32 Partner Business Meeting Student Conservation Association SCA
1/9/2019 187.73 L & F Manager Recruitment Job Posting on LinkedIn
1/9/2019 16.34 Vehicle Air Duct Cleaner
1/9/2019 190.65 Vehicle Air Duct Cleaner and Emergency Supplies
1/9/2019 45.99 Office Supplies
1/9/2019 1,134.54 SFO Stock- Leather Gloves
1/9/2019 730.60 Trails Conference
1/9/2019 795.00 CLE Registration fee for CEQA Conference
1/9/2019 (24.03) Returned unused office shelving unit
1/9/2019 23.01 Field tools/hand saws
1/9/2019 206.23 Meal for Board Committee Meeting 12/05/2018
1/9/2019 27.00 Admission fee for American Society of Civil Engineers Mtg
1/9/2019 27.00 Admission fee for American Society of Civil Engineers Mtg
1/9/2019 27.00 Admission fee for American Society of Civil Engineers Mtg
1/9/2019 81.54 Budget Department Supplies - Binders, Pens
1/9/2019 795.00 CLE registration fee CEQA Conference in SF for General Counsel
1/9/2019 27.00 Admission fee for American Society of Civil Engineers Mtg
1/9/2019 27.00 Admission fee for American Society of Civil Engineers Mtg
1/9/2019 27.00 Admission fee for American Society of Civil Engineers Mtg
1/9/2019 27.00 Admission fee for American Society of Civil Engineers Mtg
1/9/2019 27.91 Volunteer Supplies
1/9/2019 490.00 Subscription to Historic Aerial Photos
1/9/2019 23.94 Vehicle Air Duct Cleaner
1/9/2019 674.75 Pre-paid District Vehicles Car Washes
1/9/2019 62.01 Scoop/holder for Shop Ice-maker
1/9/2019 100.80 Shelving for HR closet
1/9/2019 1,695.00 Open Space Orators Toastmaster Dues - Employee Training
1/9/2019 38.94 Drinks for Board Meetings
1/9/2019 1.00 Parking Fee for Legislative Bay Area Trails Meeting
1/9/2019 285.00 Cal OSHA training ergonomics
1/9/2019 6.54 Vacuum kit for toilet in womens restroom at AO1
1/9/2019 839.00 Folding hand saws for Crew
1/9/2019 4.13 Ice for the drinks of the 12/6/18 Board Retreat
1/9/2019 32.69 HR Office Supplies
1/9/2019 (5.38) Credit for 2019 calendar ordered
1/9/2019 75.00 Staff is working with UC to credit this charge (double charge)
1/9/2019 994.15 Replaced tires on truck M213
1/9/2019 (71.93) Return credit for Universal Adjustable White Board
1/9/2019 75.00 Rangeland Training for L. Reed
1/9/2019 37.16 Docent-Outdoor Education Leader Meeting Refreshments
1/9/2019 15.50 State Bar 2019 Renewal H. Stevenson-credit card service fee
1/9/2019 567.70 CALPELRA Conference
1/9/2019 1,286.29 Waterproof iPad cases x 10 for workorder ipads.
1/9/2019 26.15 Annex Door Hardware
1/9/2019 187.67 Rubber Seals for RTV and ATV15
1/9/2019 429.02 LED lighting upgrades for AO1
1/9/2019 149.97 Vehicle Water Tank and Materials
1/9/2019 134.69 Open Space Orators Toastmaster Club Charter fee
1/9/2019 380.00 Lunch for Board Strategic Plan Retreat 12/06/2018
1/9/2019 267.95 Breakfast for Board Strategic Plan Retreat 12/06/2018
1/9/2019 984.37 Prepaid Commuter Checks
1/9/2019 75.29 2018 Holiday Luncheon: Napkins and Paper Table Cloths
1/9/2019 8.16 Ink pad for fingerprints for ID Cards
1/9/2019 620.00 State Bar 2019 Annual Renewal H. Stevenson 250178
1/9/2019 7.00 GIS Help Desk
1/9/2019 106.39 Paint Walls @ Bald Mtn
1/9/2019 18.37 Rebuild kit for shutoff valve on womens room toilet at AO1
1/9/2019 20.72 Supplies
1/9/2019 12.82 Visitor Services Department Stamp
1/9/2019 15.54 AO Office Supplies
1/9/2019 15.96 Recurring Subscription to LA Times
1/9/2019 268.60 Ranger Certified Interpretive Guide Training -Book (2 Sets)
1/9/2019 116.97 AO Office Supplies
1/9/2019 27.20 Router Plate for Bosch Router
1/9/2019 57.72 AO Office Supplies
1/9/2019 28.91 Bracket for Wood Rd Street Sign
1/9/2019 100.50 Docent Quarterly Meeting - Cake
1/9/2019 8.99 L&F Manager Interview Panel Snacks
1/9/2019 31.00 CPR Training Snacks
1/9/2019 35.41 Frame for Nonette Hanko Trail Naming
1/9/2019 78.04 AO Office Supplies
1/9/2019 272.50 Name placards for staff to use at Board & Committee Meetings
1/9/2019 115.59 Outdoor Education Leader Docent Meeting - pizza
1/9/2019 90.72 Metal eye nuts
1/9/2019 85.01 Lunch meals for L&F Dept. Mgr. Interview Panel Members
1/9/2019 33.95 HR Ergo Chair Mat
1/9/2019 7.60 Refiable dry erase markers with black ink refills
1/9/2019 15.00 Parking Fee for Sacramento Conference
1/9/2019 8.18 Printing services: Proclamation
1/9/2019 131.09 Docent Quarterly Meeting Refreshments
1/9/2019 120.00 CA/NV Amphibian Populations Task Force Meeting
1/9/2019 37.93 Leadership Academy Refreshments
1/9/2019 25.00 District Vehicle FasTrak Replenish
1/9/2019 254.68 Tool and Supplies
1/9/2019 29.85 Drain Clean Out
1/9/2019 242.39 Flights for Trail Symposium
1/9/2019 30.06 AO Office Supplies
1/9/2019 123.03 Lunch for Grants Tour
1/9/2019 2.50 Certified Fee - Notice of Completion for Twin Creeks Demo Proj
1/9/2019 10.89 Charge Cable for Department iPad
1/9/2019 15.47 Docent Quarterly Meeting refreshments
1/9/2019 200.00 Volunteer Recognition
1/9/2019 182.47 Leadership Academy lunch
1/9/2019 55.06 Enclosure for Clean-out
1/9/2019 385.39 Flights for Trail Symposium
1/9/2019 141.19 AO LED dimmer wire materials
1/9/2019 9.99 AO Office Supplies for Holiday Party
1/9/2019 15.00 NOC Certified Copy filling fee for Twin Creeks Demo Project
1/9/2019 49.37 Diversity & Equity Conference Reg Fee & Lunch
1/9/2019 116.00 Transcription Services
1/9/2019 81.12 Trailer Jack for M13
1/9/2019 4,343.37 New AO Internet Service (2 Months)
1/9/2019 98.09 Laptop battery replacement
1/9/2019 48.39 Paint for Water Tank M26
1/9/2019 225.31 Truck pintle hitch
1/9/2019 5.34 Tractor Keys
1/9/2019 662.00 Room rental for State of the District Event
1/9/2019 395.00 CA Assoc. of Public Procurement Officials Conference Fee
1/9/2019 48.07 Airport Parking Fee for 2019 CSMFO Conf.
1/9/2019 2,300.00
Coast to Coast Truck Driving School (Refresher Course) - Approved
by AGM (CDL A)
1/9/2019 2,500.00
Coast to Coast Truck Driving School (New Student) - Approved by
AGM (CDL B)
1/9/2019 2,500.00
Coast to Coast Truck Driving School (New Student) - Approved by
AGM (CDL B)
1/9/2019 229.95 Flight to LCW Conference A. Gonzales
1/9/2019 157.41 Meal for Board Meeting 12/12/2018
1/9/2019 8.25 Docent Quarterly Meeting refreshments
1/9/2019 16.95 Coffee for Leadership Academy
1/9/2019 751.94 Docent Meeting and Training
1/9/2019 21.78 FFO Shampoo for Showers
1/9/2019 75.16 Supplies
1/9/2019 30.00 Parking fee SF - GM attended a CEQA Conference
1/9/2019 92.00 Parking fee SF to attend the New Law and Elections Seminar.
1/9/2019 30.00 Parking Fee at New Law and Election Seminar
1/9/2019 28.00 Name badges for staff/volunteer
1/9/2019 32.69 Office supplies
1/9/2019 331.39 Tools for Shop and EMO Truck
1/9/2019 9.99 Flash Lights
1/9/2019 119.18 Hide a Key Supplies for District Vehicles
1/9/2019 14.09 Marking Stake for Toto Well Location
1/9/2019 30.00 Parking fee SF - GM attended a CEQA Conference
1/9/2019 464.68 League of CA City Clerks New Law & Elections Seminar
1/9/2019 148.41 AO Office Supplies
1/9/2019 37.06 Snacks for Volunteer Projects
1/9/2019 385.00 Ingram EMT Recertification
1/9/2019 260.92 Vertical File Cabinet for Legal Dept.
1/9/2019 507.20 TV Repair
1/9/2019 1,657.30 SFO Small Engine Fuel
1/9/2019 206.84 M207 and M226 Mud Flaps
1/9/2019 68.43 Truck Tools for M231
1/9/2019 385.00 Perry EMT Recertification
1/9/2019 212.50 Email Marketing
1/9/2019 60.44 Rear Door Parts for M208
1/9/2019 27.88 Cutlery for Districts 2018 Holiday Party
1/9/2019 1,325.00 National Association for Interpretation Trainer Class for (2) staff
1/9/2019 950.00 New World Conference Registration
1/9/2019 167.55 Truck Tools for M231
1/9/2019 800.00 Lumber & Materials for Handrail at BCR
1/9/2019 70.62 Electric Panel Repair
1/9/2019 177.30 Office supplies
1/9/2019 54.68 SFO Key Tags
1/9/2019 26.47 Welding Rods
1/9/2019 437.05 Lumber for Handrail at BCR
1/9/2019 73.00 Name badges for staff/volunteer
1/9/2019 257.04 Peace Officers Class in May 2019 (2)
1/9/2019 41.34 Bobcat Skid Steer Door Part
1/9/2019 24.92 Twin Creeks Gates Supplies
1/9/2019 38.00 False Alarm Reduction Program
1/9/2019 81.05 AO Office Supplies
1/9/2019 497.75 Uniform items for Ranger Academy
1/9/2019 194.85 Fire Alarms for AO1
1/9/2019 264.41 Nat'l Association for Interpretation Training Travel Expenses
1/9/2019 61.92 Shop Supplies, Battery Checker & Battery back up
1/9/2019 (14.08) Returned defective / Daily planner
1/9/2019 515.54 Tools for new dump truck 231
1/9/2019 130.50 EMT Refresher
1/9/2019 166.39 LED lighting wiring supplies
1/9/2019 97.29 Alpine kitchen drain line repair
1/9/2019 308.10 Hotel for GFOA Treasury Investment Mgmt Comm. Mtg
1/9/2019 225.00 Conference fee for California Land Trust - Grants Specialist
1/9/2019 248.43 AO Office Supplies
1/9/2019 12.86 Spray Paint to cover Graffiti & Bunjee Cords for Patrol Truck
1/9/2019 264.41 Air flight for Conf. to Nat'l Assoc. for Interpretation Training
1/9/2019 208.70 Desk supplies for CAO
1/9/2019 27.25 Back up replacement for M23
1/9/2019 119.08 Pulgas Ridge Fencing
1/9/2019 27.43 Supplies for Sao
1/9/2019 19.56 Kitchen Light Bulbs LED
1/9/2019 28.33 AO Office Supplies
1/9/2019 10.88 AO Office Supplies
1/9/2019 92.17 AO Office Supplies
1/9/2019 2,594.20 Catering for Annual Staff Holiday Luncheon
1/9/2019 269.05 Fire tools for patrol trucks
1/9/2019 69.99 Subscription for Online docent scheduling service platform
1/9/2019 1,007.76 Roof Panels for Container at FFO
1/9/2019 11.05 Property Management Electric Charges
1/9/2019 7,867.06 Electric & Gas Charges (22 Locations)
1/9/2019 1,207.38 PG&E Electricity Service - (SFO) & Daniels Nature Center
1/9/2019 734.90 PG&E Electricity Service -(FFO), (RSACP), (FO)
1/9/2019 64.34 Extra large hanging file folders
1/9/2019 31.44 Winter Holiday Breakfast
1/9/2019 16.55 Reflective tape
1/9/2019 46.94 Windshield Wipers and Tire Repair
1/9/2019 51.29 Replacement Light Fixture 4411 Alpine
1/9/2019 (17.05) Credit for LED bulbs
1/9/2019 582.10 Hotel for California Land Trust Conference - Grants Specialist
1/9/2019 305.71 AO Office Supplies
1/9/2019 28.32 AO Office Supplies
1/9/2019 25.72 AO Office Supplies
1/9/2019 95.87 AO Office Supplies
1/9/2019 10.12 AO Office Supplies
1/9/2019 63.28 AO Office Supplies
1/9/2019 18.51 Electrical Switch Repair AO
1/9/2019 313.60 Flight for GFOA Treasury Investment Mgmt Comm. Mtg
1/9/2019 116.97 AO Office Supplies
1/9/2019 42.48 AO Office Supplies
1/9/2019 22.44 AO Office Supplies
1/9/2019 41.98 AO Office Supplies
1/9/2019 104.66 Locks for Mt Umunhum Rd Electric Gates
1/9/2019 305.20 AED pads
1/9/2019 75.02 Road reflector repair
1/9/2019 260.40 Oil Drip Pans for Stock - SFO
1/9/2019 117.84 Drill bits and supplies for SAO
1/9/2019 39.00 Web PDF Viewer
1/9/2019 109.17 Smoke/CO Detectors
1/9/2019 194.24 Recurring News Subscription
1/9/2019 (500.00) Refund of facility deposit - Docent Quarterly meeting
1/9/2019 27.21 Restroom stain remover
1/9/2019 45.94 Vehicle Consumables
1/9/2019 25.00 Gas (A101)
1/9/2019 25.99 Car Wash (A101)
1/9/2019 13.98 AO Office Supplies
1/9/2019 29.99 Car Wash (A96)
1/9/2019 25.99 Car Wash (A94)
1/9/2019 29.99 Car Wash (A98)
1/9/2019 250.00 Registration for PRAC Conference
1/9/2019 60.00 QAC Renewal - Applicators Certificate
1/9/2019 28.55 Rolling Cart for CAO
1/9/2019 27.99 Car Wash (A99)
1/9/2019 8.20 Office Supplies - Folders, and Post it Flags
1/9/2019 4.51 Spray Paint to cover Graffiti
1/9/2019 250.00 Registration for PRAC Conference - Carabetta
1/9/2019 250.00 Registration for PRAC Conference - Anderson
1/9/2019 72.09 Trailer Lights for M16
1/9/2019 29.99 Car Wash (A95)
1/9/2019 27.99 Car Wash (A91)
1/9/2019 35.53 Presentation Pointer
1/9/2019 42.50 Web Forms
1/9/2019 42.87 Online Web Store
1/9/2019 45.00 Annual Applicator Assn Dues
1/9/2019 457.20 Totes for field
1/9/2019 855.90 SFO Bobcat Skid Steer -T40 - Service and Repair.
1/9/2019 37.99 Tool for M231
1/9/2019 130.28 Totes for shop employees
1/9/2019 225.00 Web Hosting
1/9/2019 50.00 FFO Internet Service
1/9/2019 28.06 Hide a Key Boxes
1/9/2019 91.32 Water Fountain Cover and Rodent Repellent.
1/9/2019 17.99 Maintenance Truck Fuses
1/9/2019 (77,392.14) Wells Fargo Bank Credit Card December 2018
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT Wells Fargo Credit Card - January 2019
MEETING # 19-08
MEETING DATE 03-27-19
GL Date Amount Description
2/8/2019 841.68 SFO Alarm
2/8/2019 93.29 Binders for Board & GMO, USB flash drives
2/8/2019 90.66 Facebook Advertising
2/8/2019 108.30 SFO storage boxes with lids
2/8/2019 6.15 Binder inserts for Board Directors & GMO binders
2/8/2019 250.00 Park Rangers Assoc of Ca Conf Reg
2/8/2019 9.33 Property Management Electricity Services
2/8/2019 845.57 PG&E Electricity - (FFO)
2/8/2019 807.71 PG&E Electricity - (SFO)
2/8/2019 6,126.01 AO Electricity Services
2/8/2019 19.19 Kitchen/Office supplies
2/8/2019 90.59 FFO Coffee / Supplies
2/8/2019 61.02 Hand Tools
2/8/2019 171.56 Replacement Battery (A68)
2/8/2019 30.09 Spray Paint to Cover Graffiti
2/8/2019 250.00 Park Rangers Assoc of Ca Conf Reg
2/8/2019 28.99 Reflective tape for trailers
2/8/2019 728.40 PG&E Electricity Service - LHC, RSA & EcDM
2/8/2019 391.31 PG&E Electricity Service - (FFO)
2/8/2019 45.83 PG&E Electricity Service - (WH)
2/8/2019 2,700.00 Rodent control at Fremont Older
2/8/2019 405.94 Lumber for Fencing
2/8/2019 95.96 Lumber for Fencing
2/8/2019 292.00 Monthly Storage unit fee
2/8/2019 37.95 Volunteer Equipment - Ergo Mat
2/8/2019 14.55 PC Lower Lot Restroom Lock
2/8/2019 453.62 2019 CA Labor Law Digest & Posters
2/8/2019 7.30 Disaster Cache Items
2/8/2019 32.69 Ergo Items
2/8/2019 326.00 HR/Acctg Tech Recruitment Advertising
2/8/2019 5.44 Plumbing Parts for SFO project.
2/8/2019 49.90 Shop Supplies
2/8/2019 1,550.00 Bucket Truck Training
2/8/2019 104.93 Public Affairs Shed Upgrade & Repair
2/8/2019 75.00 Municipal Mgmt Assoc. of No. CA Membership
2/8/2019 500.00 Room Dep for Planning /NR Committee Meeting
2/8/2019 64.38 Supplies for Ranger at Academy
2/8/2019 17.35 Supplies for Ranger at Academy
2/8/2019 215.46 Consumables, Cleaning Agents, Tools & Storage Totes
2/8/2019 38.90 Weather stripping, door seals & galvanized hanger straps
2/8/2019 2,906.80 Repair damage to A102 from accident
2/8/2019 27.93 Tool repair parts
2/8/2019 160.00 Clerks Association of CA Membership Renewal
2/8/2019 472.50 UC Davis course fee for Successful CEQA Compliance
2/8/2019 11.95 State Bar 2019 Annual Renewal CC fee
2/8/2019 79.98 URL registration
2/8/2019 556.94 Ergo Items
2/8/2019 46.93 Disaster Cache Items
2/8/2019 225.00 HR/Acctg Tech Recruitment Advertising
2/8/2019 2,152.80 iPad cases for work order ipad, tv stand for SAO
2/8/2019 280.00 Decontaminate vehicle for animal droppings & odor
2/8/2019 14.16 Batteries for AO3 emergency flashlights
2/8/2019 9.94 Recycle can for CAO
2/8/2019 220.62 Shop Vac Wet/Dry
2/8/2019 500.00 Deposit for routine service on ATV12
2/8/2019 379.50 LED lighting upgrades at AO
2/8/2019 12.57 PC Lower restroom
2/8/2019 180.68 FFO Shop Supplies
2/8/2019 121.68 Laminating sheets
2/8/2019 33.88 PC Lower restroom
2/8/2019 127.39 Map and Visitor Water Totes for Patrol Trucks
2/8/2019 45.45 Volunteer Supplies
2/8/2019 478.00 State Bar 2019 Annual Renewal fee - M.Vakharia
2/8/2019 225.00 Real Property Specialist Recuitment Advertising
2/8/2019 225.00 IT Technician Recruitment Advertising
2/8/2019 225.00 Real Property Specialist Advertising - Refund to follow
2/8/2019 141.69 Waterproof Case for ipad
2/8/2019 10.99 Garbage can for CAO
2/8/2019 9.90 Green recycle can for CAO
2/8/2019 82.11 Storage totes
2/8/2019 15.96 Recurring subscription to LA Times newspaper
2/8/2019 (138.51) Returned paper trimmer/cutter for CAO
2/8/2019 150.00 Exams for Pest Control Certifications
2/8/2019 43.07 Dewalt Keyless Chuck
2/8/2019 74.85 Office Supplies - Paper Trimmer, Sponges
2/8/2019 34.12 Office Supplies - Dividers
2/8/2019 40.00 AWPA Silicon Valley Chp Presentation & Lunch event
2/8/2019 40.00 AWPA Silicon Valley Chp Presentation & Lunch event
2/8/2019 25.46 Breakfast for Leadership Academy
2/8/2019 49.07 Snacks for SFO Mtg
2/8/2019 85.57 Lumber for gate installation
2/8/2019 28.57 Public Affairs Shed Upgrades
2/8/2019 26.07 Maintenance Drill Bit Tools & Supplies
2/8/2019 13.84 White Board Supplies
2/8/2019 65.00 City Clerks Association of CA Membership Fees
2/8/2019 40.00 AWPA Silicon Valley Chp Presentation & Lunch event
2/8/2019 (119.89) Returned rain jacket that was the wrong size
2/8/2019 136.25 Ergo Items
2/8/2019 72.47 Ergo Items
2/8/2019 141.38 Part for Fire Hydrant at Historic House FOOSP
2/8/2019 147.00 Refrigerator Door Seal & Shims
2/8/2019 306.96 Housing for well pump controls 20300 SKYLINE
2/8/2019 103.34 Board Directors Meals for Board Meeting
2/8/2019 40.00 AWPA Silicon Valley Chp Presentation & Lunch event
2/8/2019 165.00 Charge for conference registration fee.
2/8/2019 22.90 Supplies for Ranger Certified Interpretive Guide Training
2/8/2019 16.51 Volunteer Supplies
2/8/2019 172.68 Small hand tools & tool racks for Workshop
2/8/2019 95.90 Marking flags for planting locations
2/8/2019 555.19 Ornamental plant species for BCR cultural landscape
2/8/2019 72.47 Ergo Items
2/8/2019 7.00 GIS Help Desk
2/8/2019 399.00 Project Management Training
2/8/2019 207.09 Tube gate
2/8/2019 49.28 Truck fuses
2/8/2019 729.83 Multiple padlock locking system for District gate
2/8/2019 19,550.00 Canycom S100PD Rubber Tracked Carrier
2/8/2019 12.22 Display Parts
2/8/2019 128.90 2 White Boards for Office
2/8/2019 175.00 L. Rich to attend Clerk Nuts and Bolts training
2/8/2019 35.00 AWPA Silicon Valley Chp Presentation & Lunch event
2/8/2019 147.15 Updated name plates for board room perpetual plaque
2/8/2019 40.00 AWPA Silicon Valley Chp Presentation & Lunch event
2/8/2019 5.89 Supplies
2/8/2019 10.86 Flagging tape
2/8/2019 43.42 Reference book for DPR Exams
2/8/2019 62.02 Mat'l & Supplies for Ranger Certified Interpretive
2/8/2019 149.67 Utility pump for under 4411Alpine house water intrusion
2/8/2019 5.59 BCR cultural landscape ornamental plant species
2/8/2019 13.83 FFO / RSACP Soap Dispenser Keys
2/8/2019 9.99 Office Supplies - Labels
2/8/2019 8.97 Office Supplies - Coffee Filter
2/8/2019 334.00 Boxes for recycling fluorescent bulbs
2/8/2019 32.06 Cardstock
2/8/2019 28.99 Supplies
2/8/2019 225.00 Printing Junior Ranger Stickers
2/8/2019 256.90 Lunch for Leadership Academy
2/8/2019 62.25 Name badges for staff/volunteers
2/8/2019 1,735.50 Annual fees for wildlife permitting.
2/8/2019 214.26 Cloth badge patches for ranger uniforms
2/8/2019 128.05 Mat'l & supplies for Ranger Certified Interpretive
2/8/2019 6.99 Volunteer Supplies
2/8/2019 26.43 Tool Rack for CAO
2/8/2019 350.00 Planner III Recruitment Advertising
2/8/2019 225.00 Administrative Assistant Recruitment Advertising
2/8/2019 417.41 Lumber for sign installation at BCR
2/8/2019 31.39 Materials for gate installation at BCR
2/8/2019 126.94 Water Proofing Liquid for Rain Gear
2/8/2019 11.97 Biologic screen for intake
2/8/2019 309.81 Board lunch for ad hoc committee meeting
2/8/2019 697.32 2019 CSMFO Conf. Hotel for Carmen N.
2/8/2019 26.00 Breakfast at hotel charged to District card, reimbursed by employee
2/8/2019 25.00 Legislative and Outreach Information
2/8/2019 287.10 Lodging for RMS I for conference.
2/8/2019 143.62 Mat'l & Supplies for Ranger Certified Interpretive Guide
2/8/2019 19.00 American Trails Webinar re: eBikes
2/8/2019 136.45 New battery for P20
2/8/2019 85.84 FFO Shop Roofing Material - Ridge Cap
2/8/2019 23,140.00 Annual fees for wildlife permitting.
2/8/2019 9.76 Volunteer Supplies
2/8/2019 136.42 Battery for ATV15
2/8/2019 63.20 Drip pan and 5GL gas tank
2/8/2019 37.23 Ice scraper for SFO VPL truck & tablecloth for vol proj
2/8/2019 1.00 Parking fee for Legislative BOS Mtg with SMC
2/8/2019 129.43 Lumber for fencing
2/8/2019 432.32 Rubber gloves for SFO & FFO volunteers in various sizes
2/8/2019 130.83 Tools / Supplies
2/8/2019 52.21 Gate installation at BCR
2/8/2019 34.26 Set of four plastic sign inserts for sandwich boards
2/8/2019 194.24 Recurring monthly subscription to The Mercury News
2/8/2019 (125.00) Refund of fees paid for Nat'l Assoc. for Interpretation Course
2/8/2019 14.20 Battery upgrade to correct one for ATV15
2/8/2019 118.46 Shop Panel Fuses
2/8/2019 7.20 SFO Tick Testing
2/8/2019 15.98 Gas for water pump
2/8/2019 (75.00) This is a reverse of a double charge on 12/7/2018.
2/8/2019 31.53 LH residence prop gas line for stove
2/8/2019 3.50 Parking for PWG meeting at SM Co Parks office
2/8/2019 67.82 Hardware and Blades
2/8/2019 118.29 Toter Part-Pull Start
2/8/2019 1.42 Spikes for H-Brace
2/8/2019 10.41 Office Supplies for AGM
2/8/2019 (31.53) Return due to purchasing policy
2/8/2019 27.00 Parking for Ravenswood Bay Trail Mtg with regulatory agencies
2/8/2019 225.00 Planner III recruitment adv.on Ca City News website
2/8/2019 950.00 Tyler Connect Conference Registration
2/8/2019 150.00 California Rual Water Association Training.
2/8/2019 850.00 Leadership Training - Reg Gov Svcs
2/8/2019 30.44 Spare Keys for lactation room
2/8/2019 50.68 SAO cleaning supplies
2/8/2019 99.00 1 yr subscription - Pesticide Research Institute online database
2/8/2019 862.40 Hotel rooms for FTO Supervisor course for 2 employees
2/8/2019 23.97 FFO Replacement Flatware Sets
2/8/2019 39.99 URL Redirect
2/8/2019 47.69 Water Proofing Products for Ranger
2/8/2019 82.00 Building Permit Extension Fees - Palo Alto
2/8/2019 17.45 Battery Cleaning Kit
2/8/2019 51.99 Office Supplies - Coffee
2/8/2019 141.92 Locks for lactation rooms and hole saw kit for installation
2/8/2019 393.92 Tools and Supplies
2/8/2019 35.96 Replacement Parts for Cordless Band-saw
2/8/2019 147.10 Black boots for Class A Uniform
2/8/2019 212.50 Email Marketing
2/8/2019 295.00 Planner III Recruitment Advertising
2/8/2019 82.00 Building Permit Extension Fee
2/8/2019 13.60 M39 light bulb & tool needed to do the remove & re-install
2/8/2019 126.70 ATV12 Maintenance Service
2/8/2019 359.43 Sit/stand electric legs for MJs desk
2/8/2019 79.00 Field Training Officer Supervisors Course
2/8/2019 68.67 Winch Remote
2/8/2019 29.35 LH residence prop line
2/8/2019 1,673.15 2 Wall Maps Board Room Size & map poster.
2/8/2019 255.73 M213 oil change
2/8/2019 326.99 Filing cabinet for public affairs
2/8/2019 17.40 Fuel for Mud Lake over flow pumping.
2/8/2019 143.90 Flight to LCW Conference
2/8/2019 6.99 Snack for volunteer project
2/8/2019 9.97 Volunteer Supplies
2/8/2019 100.00 Gift Card - JV Retirement
2/8/2019 140.93 Fridge for lactation room
2/8/2019 69.17 Meals for Board Director Orientation Tour of SFO Preserves
2/8/2019 3.00 Parking fee for Legislative Meeting with SMC
2/8/2019 174.36 Volunteer Equipment - 4 root slayers
2/8/2019 5,145.45
New HP Enterprise - Replacing network switches to allow for higher
bandwidth as part of the fiber project
2/8/2019 22.95 Magnets for white board
2/8/2019 224.70 Lunch for Leadership Academy
2/8/2019 98.81 Truck key
2/8/2019 27.57 Breakfast for Leadership Academy
2/8/2019 18.67 Citation storage box
2/8/2019 11.00 Fuel for Mud Lake overflow pumping.
2/8/2019 46.60 Two large wall calendars
2/8/2019 400.32 Fiber SFP module for HPE switches.
2/8/2019 28.00 Name badges for staff/volunteers
2/8/2019 11.98 Volunteer Supplies
2/8/2019 16.65 Volunteer Supplies
2/8/2019 626.15 San Mateo County Building Permit Fees.
2/8/2019 51.76 Multi-Device Charging Station Dock Organize for EC Staff
2/8/2019 144.33 Board Dinner for 1/23/19 Study Session
2/8/2019 60.32 Office supplies
2/8/2019 54.48 M22 Replacement High Beam Lights
2/8/2019 79.93 CAO Disaster Cache storage bin
2/8/2019 681.77 Rain Gear
2/8/2019 46.90 Office Supplies - Coffee
2/8/2019 54.50 Office supplies
2/8/2019 91.04 Bottle Water for Public, Mouse Traps For SAO, Batteries For SAO
2/8/2019 25.00 Fastrak refresh
2/8/2019 98.31 Waders
2/8/2019 19.99 Office supplies
2/8/2019 19.52 CAO Disaster Cache - storm matches
2/8/2019 30.00 4 Pack Led Lanterns
2/8/2019 293.15 Rope, Water Containers, Candles & Wool Blankets
2/8/2019 11.92 Shredder oil
2/8/2019 45.78 Emergency Supplies-Flare Containers
2/8/2019 123.39 Lighting Supplies for Shop
2/8/2019 29.83 SAO supplies
2/8/2019 136.41 Vents for Container, Shop Supplies
2/8/2019 231.87 Rental Car for LCW Conference
2/8/2019 305.62 Lodging for S. Christel - Assoc. of Environmental Prof. Conf.
2/8/2019 450.00 Assoc. of Environmental Prof Reg Fee for - S. Christel
2/8/2019 46.64 2 Replacement Pedestrian Yield Signs & Hardware
2/8/2019 32.75 Headlight bulbs for P88
2/8/2019 43.76 Staff lunch order for working lunch - RFP Interviews
2/8/2019 46.33 Printing of outreach poster
2/8/2019 40.09 Volunteer Supplies
2/8/2019 33.00 Emergency Radio
2/8/2019 194.61 Disaster Cache - hand soap, batteries, thermal blankets
2/8/2019 39.00 Online pdf viewer
2/8/2019 11.88 HR Technician Panel Snacks
2/8/2019 12.00 Parking fee for Security Conference
2/8/2019 121.59 Rain gear
2/8/2019 29.99 Staff Recognition Event
2/8/2019 91.00 Emergency Supplies for EMO Trucks-Safety Triangles
2/8/2019 64.89 Emergency Supplies-Flares
2/8/2019 44.68 SAO supplies
2/8/2019 102.02 Hardware for sign installation at BCR
2/8/2019 111.09 Silva sink repair drain line parts
2/8/2019 18.70 GFOA Committee Mtg - Taxi from airport to hotel
2/8/2019 79.99 Lunch for 1/25/19 Board Orientation Tour
2/8/2019 606.20 Hotel for LCW Conference
2/8/2019 302.72 Lodging for G Laustsen - Assoc. of Environmental Prof. Conf.
2/8/2019 175.00 Assoc.of Environ. Prof. Reg. Fee for 2019 Adv CEQA Wrk - A. Peth
2/8/2019 450.00 Assoc. of Environmental Prof Reg Fee for -G. Laustsen
2/8/2019 8.70 Sign repair hardware
2/8/2019 (20.65) Return of headlight bulbs and purchase of one correct one
2/8/2019 16.75 Name badges for staff/volunteers
2/8/2019 42.50 Web forms
2/8/2019 49.22 Online web store
2/8/2019 50.00 FFO internet service.
2/8/2019 126.89 Field Equipment Battery
2/8/2019 6.76 Bleach
2/8/2019 86.45 District branded polo L. Reed and oxford K. Lenington
2/8/2019 9.79 Office supplies
2/8/2019 225.00 Website Hosting
2/8/2019 65.23 Paper towels for CAO
2/8/2019 39.28 Refreshments for Principled Policing training
2/8/2019 24.00 Parking fee for Legislative Bay Area Trails Collaborative Mtg
2/8/2019 19.99 Office supplies
2/8/2019 4.50 HR Technician Panel Snacks
2/8/2019 0.29 Transaction fee for vehicle outline for dent form
2/8/2019 67.71 Tire chains for A98
2/8/2019 9.99 Coffee for District staff
2/8/2019 112.16 SAO Supplies
2/8/2019 55.16 California Water for rental properties
2/8/2019 105.90 California Water for rental properties
2/8/2019 114.86 California Water for rental properties
2/8/2019 500.00 Deposit for MV Community Ctr for State of the District
2/8/2019 7.48 HR Technician Panel Snacks
2/8/2019 29.00 Vehicle outline of A105 for dent forms
2/8/2019 65.62 Diesel pump nozzle for SFO
2/8/2019 30.15 Refreshments for Principled Policing training
2/8/2019 293.88 Catering for Legislative Bay Area Trails Collaborative Lunch
2/8/2019 37.46 Breakfast for Leadership Academy
2/8/2019 35.94 Audio cables
2/8/2019 146.23 Emergency Supplies for new vehicle A105
2/8/2019 102.56 Paint Supplies - SAO
2/8/2019 65.35 Office Equipment - Voice Recorder and Case
2/8/2019 5.78 Spare keys
2/8/2019 112.17 Redwood posts for sign installation
2/8/2019 10.90 Window Film for CAO
2/8/2019 112.21 Refreshments for Principled Policing training
2/8/2019 54.00 Parking at SJC airport while attending GFOA Mtg in Washington DC
2/8/2019 34.03 Recruitment Expenses - Food for outside panel
2/8/2019 22.02 Lunch for Leadership Academy
2/8/2019 170.00 Lunch for Leadership Academy
2/8/2019 107.56 HR Technician Panel Lunch
2/8/2019 6.49 Emergency supplies for new vehicle A105
2/8/2019 2,827.00 Auger Bits
2/8/2019 293.14 Battery
2/8/2019 751.64 Ergo sit stand desk for Public Affairs mgr
2/8/2019 63.20 Drip pan and 5GL gas tank
2/8/2019 16.92 Quarterly office supplies ordered for Planning Dept.
2/8/2019 16.91 Quarterly office supplies ordered for EC Dept.
2/8/2019 (110,735.91) Wells Fargo Bank Credit Card January 2019
Rev. 1/3/18
R-19-34
Meeting 19-08
March 27, 2019
AGENDA ITEM 3
AGENDA ITEM
Renewal of Enterprise Agreement with Microsoft Corporation
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to renew a three-year Microsoft Enterprise Agreement with
Microsoft Corporation via license service provider CDW-G for an amount not to exceed $211,000.
SUMMARY
The Midpeninsula Regional Open Space District’s (District) current three-year Microsoft
Enterprise Agreement expires April 2019. Renewing this agreement will allow the District to
continue using the Microsoft platform to deliver cloud-based email, document management
services, enterprise systems, and desktop computing (e.g. Exchange, Windows OS, Word, Excel,
SQL Server, and PowerPoint). The General Manager recommends renewing the three-year
Microsoft Enterprise Agreement with Microsoft Corporation using license service provider
(software reseller) CDW-G for an amount not to exceed $211,000. There are sufficient funds in
the Fiscal Year (FY) 2018-19 budget to cover the first year expenses. Funds will be budgeted for
upcoming fiscal years FY2019-20 and FY2020-21.
DISCUSSION
The District’s current three-year Microsoft Enterprise Agreement expires April 2019. Consistent
with the recommendations in the District’s 2015 Information Technology Master Plan, the
District has implemented a variety of functionality from the Microsoft Suite. The primary
Microsoft products the District depends on to meet daily operational needs include:
Core Microsoft Software
• Windows 10 Enterprise
• Microsoft Office Suite 2016/365
• Exchange Online (email)
• Sharepoint/OneDrive (document management and cloud storage)
• Skype for Business (enterprise communication platform)
Security Features
• Data Loss Prevention Rules (analyzes incoming and outgoing documents for sensitive
information)
• Advanced Anti-spam/malware and phishing (checks incoming messages for malicious
content and blocks delivery)
R-19-34 Page 2
• Domain Keys Identified Mail (DKIM) (email authentication method designed to detect
email spoofing)
In addition to the core office tools and security features, Microsoft software provide the
backbone to the District’s enterprise systems (i.e. Cityworks, Enterprise GIS, New World
Systems) and to maintaining the on-premises servers.
Renewing the Microsoft Enterprise Agreement will allow the District to continue using the
Microsoft platform to meet critical computing needs, support business continuity, and provide
organizational efficiencies.
The Microsoft Enterprise Agreement is a volume licensing agreement that allows the District to
streamline the software ordering process through bulk orders, license reservation, and lock-in
pricing for three years.
Vendor Selection
Similar to the previous three-year agreement, the license service provider and associated pricing
was procured through cooperative purchasing (or “piggybacking”) based on the County of
Riverside’s Microsoft Master Agreement. Section IV.C of Board Purchasing Policy 3.03, Public
Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing Policy
provides that the District may “join in cooperative purchasing agreements with other public
agencies (e.g., the State of California, counties, cities, schools, or other special districts) to
purchase goods or services at a price established by that agency through a competitive bidding
process.” This provides cost savings to the District and reduces staff time required to conduct an
extensive bid process. In this case, the County of Riverside issued an extensive solicitation for
the Microsoft Enterprise Agreement. They received nine proposals and conducted a thorough
source selection, which resulted in the selection of seven license service providers (LSP). Pricing
is consistent among these seven providers. The District selected CDW-G due to their familiarity
with current District systems and their overall responsiveness to this solicitation.
Numerous local agencies use the County of Riverside’s Microsoft Master Agreement, among
these are City of Cupertino, City of Mountain View, City of Palmdale, and Dublin San Ramon
Service District.
FISCAL IMPACT
There are sufficient funds in the FY2018-19 Information Systems and Technology department
budget to cover the cost of the recommendation. Future fiscal years will include sufficient budget
to cover the remaining cost of this contract. The $14,000 increase in FY2019-20 and FY2020-21
are due to the need for additional Microsoft products to support new enterprise systems, staff
growth, and the new South Area Office, which will serve as a disaster recovery location.
Agreement Year Fiscal Year Cost
Microsoft Enterprise Licensing Year 1 FY2018-19 $61,000
Microsoft Enterprise Licensing Year 2 FY2019-20 $75,000
Microsoft Enterprise Licensing Year 3 FY2020-21 $75,000
Total Cost $211,000
R-19-34 Page 3
Cost Savings
Leveraging County of Riverside’s Master Agreement provides lower per unit pricing. See table
below for pricing comparisons.
Product Non-County of Riverside
Pricing (unit price)
County of Riverside Pricing
(unit price)
Office 365 G1 Email 76.56 71.76
SQL Server 673.26 542.27
Windows Server 2016 Datacenter 144.56 116.43
Windows Server 2016 Standard 20.37 16.41
BOARD COMMITTEE REVIEW
A Board Committee did not previously review this item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
No action required.
NEXT STEPS
Upon Board approval, the General Manager will direct staff to enter into this three-year
agreement with Microsoft Corporation.
Responsible Department Head:
Casey Hiatt, Acting IST Manager, Information Systems and Technology Department
Prepared by:
Owen Sterzl, IT Program Administrator, Information Systems and Technology Department
Rev. 1/3/18
R-19-30
Meeting 19-08
March 27, 2019
AGENDA ITEM 4
AGENDA ITEM
Changes to the Classification and Compensation Plan and Approval of One New Position
GENERAL MANAGER’S RECOMMENDATIONS
1. Adopt a resolution to amend the Classification and Compensation Plan to include a new
classification for Executive Assistant/Confidential Legal Secretary.
2. Add one new full-time position of Executive Assistant/Confidential Legal Secretary to the
Legal Department.
SUMMARY
The General Manager recommends adding a new Executive Assistant/Confidential Legal
Secretary position to the Legal Department and making the corresponding change to the
Classification and Compensation Plan (“Plan”). This position will serve to maintain staffing
levels in the Legal Department that reflect the growth in workload since the initiation of the 2015
organizational restructuring to maintain quality legal service at the District. If approved, staff
would initiate recruitment this fiscal year, with hiring anticipated in early Fiscal Year 2019-20.
The cost for this position in FY2019-20 is $131,943.
DISCUSSION
New Classification and Position – Executive Assistant/Confidential Legal Secretary
Salary Range 29: $75,483 - $94,245
Rationale: The District’s Legal Department staff consists of two and one-half full time
employees: General Counsel, Assistant General Counsel, and a half-time Risk Management
Coordinator. While District staffing levels have increased approximately 40% since 2013, the
staffing in the Legal Department has remained the same. There has been a concurrent increase in
the complexity and volume of work, such as contracts and other legal documents that must be
processed, reviewed, generated, and/or filed, as well as changes to the organization that now
require a greater level of skill and diligence in the risk management function. Dating back as far
as 2011 or longer, the two previous General Counsels forecasted to the Board and the General
Manager a growing need for a legal administrative support position.
Growth in the Legal Department was not fully addressed in the Financial and Operational
Sustainability Model (FOSM). With regard to the staffing levels in the Legal Department, the
relevant FOSM recommendation stated:
R-19-30 Page 2
Recommendation 53: Maintain existing staffing levels within the General Counsel’s
Office; as workload expands with Measure AA implementation and the growth of
complex land acquisitions, evaluate opportunities for supplemental contracted and/or in-
house legal and risk management support over time.
Unlike many public law offices, the Legal Department does not have support staff dedicated to
managing legal files or the legal library. In addition to filing and records management, the Legal
Department needs skilled support in research, document preparation (memos, letters), project and
budget tracking, and calendar management. Additionally, administrative duties associated with
travel, expenses, invoice processing, and other various aspects of the legal department budget
and tracking have increased. To date, the Risk Management Coordinator has supported the Legal
Department in administrative duties. However, the administrative demands of the Legal
Department have expanded to exceed the capacity of the Risk Management Coordinator, and fall
within a different scope of duties. Additionally, other administrative support staff and volunteers
periodically perform routine administrative duties for Legal. The growth and changes to the
organization have resulted in reduced staff availability for these tasks and it is not sustainable to
rely solely on District volunteers to perform these core functions. The General Manager
recommends a position addition and corresponding new classification of Executive
Assistant/Legal Secretary to enhance the capacity of the Legal Department in maintaining quality
service to the District.
Staff researched the proposed classification for the Executive Assistant/ Legal Secretary and
carefully considered similar classifications for executive assistants and legal secretaries in
comparable public agencies. Based on market research, the appropriate annual salary range for
this position is at Range 29, $75,483-$94,245. The new Executive Assistant/Legal Secretary will
perform all key administrative and clerical duties, maintain and prepare legal documents,
research and gather data, coordinate department budget and schedules, and perform
administrative duties as assigned to support the work of the Legal Department.
FISCAL IMPACT
The annual cost for salary and benefits for the new Executive Assistant/Legal Secretary position
in FY2019-20 is $131,943. In the event the proposed position is filled prior to the start of
FY2019-20, there are sufficient salary savings in the current fiscal year to cover early costs.
BOARD COMMITTEE REVIEW
There was no prior committee review of this item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act
R-19-30 Page 3
NEXT STEPS
Upon Board approval, staff will implement the changes to the Classification and Compensation
Plan with an effective date of March 27, 2019, and initiate the hiring process as soon as possible.
Attachment
1. Resolution Approving Changes to the District Classification and Compensation Plan
Responsible Department Head:
Stefan Jaskulak, Chief Financial Officer/Administrative Services Director
Prepared by:
Candice Basnight, Human Resources Manager
Attachment 1
Resolutions/2019/19-__AmendCCP_LegalSec 1
RESOLUTION NO. 19-__
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING
THE CLASSIFICATION & COMPENSATION PLAN BY ADDING ONE
NEW CLASSIFICATION SPECIFICATION AND APPROVAL OF ONE
NEW FULL TIME POSITION
WHEREAS, the General Manager has proposed an amendment to the Midpeninsula
Regional Open Space District Classification and Compensation Plan (“Plan”) to add the new job
classification of Executive Assistant/Confidential Legal Secretary and associated salary range
and adding one full time position to the Legal Department;
NOW, THEREFORE, the Board of Directors of Midpeninsula Regional Open Space
District does hereby resolve as follows:
1. The Plan shall be amended by adding the new job classification title of Executive
Assistant/Confidential Legal Secretary, with the classification specifications and
salary range as set forth in the attached exhibits.
2. The budget shall be amended to add one full time position.
3. Except as herein modified, the Classification and Compensation Plan, Resolution No.
18-22, as amended, shall remain in full force and effect.
4. This resolution shall be effective March 27, 2019.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on _____, 2019, at a regular meeting thereof, by the following vote:
* * * * * * * * * * * * * * * * * * * *
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
Attachment 1
Resolutions/2019/19-__AmendCCP_LegalSec 2
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Step Full/PT
Range #Minimum Maximum Minimum Maximum Minimum Maximum Time
Seasonal Open Space Technician 6 20.7030 25.8490 3,589 4,481 43,062 53,766 PT
Seasonal Ranger Aide 6 20.7030 25.8490 3,589 4,481 43,062 53,766 PT
Seasonal Ranger 16 26.4254 32.9917 4,580 5,719 54,965 68,623 PT
Administrative Assistant 20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT
Farm Maintenance Worker 20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT
Open Space Technician*20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT
Accounting Technician 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT
Human Resources Technician 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT
Information Technology Technician I 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT
GIS Technician 23 31.3516 39.1479 5,434 6,786 65,211 81,428 FT
Facilities Maintenance Specialist 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT
Lead Open Space Technician*24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT
Risk Management Coordinator 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT
Senior Administrative Assistant 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT
Visitor Services Program Coordinator 25 32.9144 41.1029 5,705 7,125 68,462 85,494 FT
Volunteer Program Lead 25 32.9144 41.1029 5,705 7,125 68,462 85,494 FT
Ranger 26 33.7107 42.1013 5,843 7,298 70,118 87,571 FT
Senior Finance & Accounting Technician 26 33.7107 42.1013 5,843 7,298 70,118 87,571 FT
Executive Assistant 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT
Information Technology Technician II 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT
Public Affairs Specialist I 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT
Equipment Mechanic/Operator 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT
Lead Ranger 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT
Property Management Specialist I 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT
Real Property Specialist I 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT
Executive Assistant/Deputy District Clerk 29 36.2897 45.3101 6,290 7,854 75,483 94,245 FT
Executive Assistant/Legal Secretary 29 36.2897 45.3101 6,290 7,854 75,483 94,245 FT
Planner I 29 36.2897 45.3101 6,290 7,854 75,483 94,245 FT
Data Analyst I 30 37.1751 46.4213 6,444 8,046 77,324 96,556 FT
Resource Management Specialist I 30 37.1751 46.4213 6,444 8,046 77,324 96,556 FT
Accountant 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Capital Project Manager II 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Environmental Education Specialist 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Planner II 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Management Analyst I 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Data Analyst II 34 40.9782 51.1811 7,103 8,871 85,235 106,457 FT
Resource Management Specialist II 34 40.9782 51.1811 7,103 8,871 85,235 106,457 FT
Interpretation & Education Program Manager 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Grants Program Manager 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Maintenance, Construction & Resource Supv.35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Management Analyst II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Procurement & Contracting Agent/Specialist 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Property Management Specialist II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Real Property Specialist II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Supervising Ranger 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Training & Safety Specialist 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Volunteer Program Manager 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Applications Engineer 36 43.0342 53.7363 7,459 9,314 89,511 111,771 FT
Public Affairs Specialist II 36 43.0342 53.7363 7,459 9,314 89,511 111,771 FT
Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN
Fiscal Year 2018/2019 - Effective 3/27/2019 (Pay Period 19-08)
Last revised: 3/27/2019, 2/27/2019, 12/12/2018, 11/19/2018, 10/10/2018, 9/26/18, 8/8/18, 6/13/2018, 1/24/2018, 12/13/2017
Classification Title Hourly Range $Monthly Range $Annual Range $
Exhibit A
Data Administrator 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT
Governmental Affairs Specialist 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT
Senior Technologist 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT
Facilities Maintenance Supervisor 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Capital Projects Field Manager 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Capital Project Manager III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Planner III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Public Affairs Specialist III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Resource Management Specialist III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Special Projects Manager 40 47.4434 59.2448 8,224 10,269 98,682 123,229 FT
Senior Accountant 41 48.6200 60.7304 8,427 10,527 101,130 126,319 FT
Senior Management Analyst 41 48.6200 60.7304 8,427 10,527 101,130 126,319 FT
Area Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Area Superintendent 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
District Clerk/Assistant to General Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
GIS Program Administrator 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Information Technology Program Administrator 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Human Resources Supervisor 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Capital Project Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Planner 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Property Management Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Real Property Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Resource Management Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Budget & Analysis Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT
Finance Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT
Human Resources Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT
Information Systems & Technology Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT
Engineering & Construction Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Land & Facilities Services Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Natural Resources Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Operations Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Planning Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Public Affairs Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Real Property Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Visitor Services Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Assistant General Counsel I 53 65.1574 81.3799 11,294 14,106 135,527 169,270 FT
Assistant General Counsel II 55 68.4197 85.4504 11,859 14,811 142,313 177,737 FT
Assistant General Manager 59 75.4376 94.2093 13,076 16,330 156,910 195,955 FT
Chief Financial Officer/Director Administrative
Services 59 75.4376 94.2093 13,076 16,330 156,910 195,955 FT
* OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A.
Board Appointee Group Compensation Hourly Monthly Annual Effective
General Manager $108.1731 $18,750 $225,000 6/13/2018
Controller - Part-time position $87.5243 $3,792 $45,512 12/12/2018
General Counsel $98.5577 $17,083 $205,000 7/11/2018
Elected Officials Compensation
Board Director
Last Revised
12/13/2017
12/13/2017
12/13/2017
$100.00 $500.00
The District’s Personnel Policies and Procedures provide that the compensation for an employee’s temporary out-of-class / Acting Assignment shall be at least
5% but not more than 10% more than her/his current salary. Pursuant to Government Code 20480, out of class appointments shall not exceed a total of 960
hours in each fiscal year.
1/1/2006
Effective DateMonthly MaximumPer Meeting
Exhibit A
R-19-31
Meeting 19-08
March 27, 2019
AGENDA ITEM 5
AGENDA ITEM
Liability Waiver for participation in the California Special Districts Association, San Mateo
County Chapter
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to sign the California Special Districts Association Liability
Waiver to continue participation in San Mateo County Chapter meetings
SUMMARY AND DISCUSSION
In 2017, the San Mateo County Chapter (Chapter) of the California Special Districts Association
(CSDA) voted to become a full voting chapter. Previously it had been an associate member. As a
full member, it must comply with the CSDA Chapter Affiliation Agreement (Attachment 2,
Section V.B.1.) that requires all Chapters to either purchase $1 million in insurance from an
outside vendor (at an estimated cost of about $400/year) or have each member sign a waiver
stating that their district covers them for liability purposes (Attachment 1). This is basic liability
insurance to protect CSDA in the event something happens to the Chapter and to protect the
Chapter in the event something happens to CSDA.
By signing the Certificate for Liability Coverage (Attachment 1), the Board of Directors (Board)
certifies that participating District employees and officers are covered by the District’s liability
insurance.
On January 23, 2019, the Board appointed Director Zoe Kersteen-Tucker to represent the Board
on the San Mateo County Chapter of the CSDA.
Other employees of the District may participate in Chapter meetings, but do not vote.
FISCAL IMPACT
There is no fiscal impact associated with the General Manager’s recommendation.
BOARD COMMITTEE REVIEW
A Board Committee did not previously review this item.
R-19-31 Page 2
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
Upon Board adoption, the insurance waiver form will be signed by the Board President and
transmitted to the San Mateo County CSDA Chapter Secretary.
Attachments:
1. CSDA Certificate for Liability Coverage
2. CSDA Chapter Affiliation Agreement
Responsible Department Head:
Korrine Skinner, Public Affairs Manager
Prepared by:
Joshua Hugg, Governmental Affairs Specialist
Certificate for Liability Coverage
The undersigned, being duly authorized to execute this Certificate on behalf of the Board of Directors of
___________________________________________________________________________(name of
special district) (hereinafter the “District”) hereby affirm the following:
That the participation by employees and members of the Board of Directors of District in the meetings and
activities conducted by the____________________________________________________________
Chapter of the California Special Districts Association have been authorized by the District’s Board of
Directors; and that the Board of Directors has found such activities constitute activities in the course and
scope of such individual’s employment with or position of director with the District.
_______________________________________________
Signature and date
_______________________________________________
Title
Attachment 1
Attachment 2
Attachment 2
Attachment 2
Attachment 2
Attachment 2
Attachment 2
R-19-33
Meeting No. 19-08
March 27, 2019
AGENDA ITEM 6
AGENDA ITEM
Legislative Action Recommendations
GENERAL MANAGER’S RECOMMENDATIONS:
Approve the recommended list of legislative actions for the 2019 state legislative session.
SUMMARY
On March 12, 2019, Midpeninsula Regional Open Space District’s (District) Governmental
Affairs Specialist presented to the Legislative, Funding, and Public Affairs Committee (LFPAC)
the District’s list of high-interest 2019 State Legislation items (Tracking matrix, Attachment 1).
This list identifies specific bills that merit follow-up action by the District in 2019. LFPAC asked
clarifying questions and provided feedback on the priority bills, and recommended that the Board
of Directors consider approving the list as the District’s legislative priorities for 2019.
Important Note: Most bills will change over the course of the legislative session. The
legislative process is fluid and often fast moving. Based upon its guiding documents – Board
Policy 1.11 (Attachment 2) and the Board adopted Legislative Program (Attachment 3) – the
General Manager and staff will pursue an appropriate position for each bill and ensure that
District interests remain protected.
DISCUSSION
The 2019 Legislative Program, which the Board approved at its January 9 meeting, reflects
Board policy positions on issues affecting the District, its mission, and annual strategic goals.
The 2019 Legislative Program identifies priority legislation to track this year. Staff and the
District’s legislative consultants actively use the Board-approved Legislative Program to
communicate District positions on bills, budget recommendations, and other legislative items to
the respective authors and/or legislative committees, as appropriate (See Attachments 1 and 4).
Throughout the session, staff fields time-sensitive requests from partners and monitors evolving
pieces of legislation based on Board Policy 1.11. Legislation deemed a priority by the Board,
pursuant to Board Policy 1.11 and described in Attachment 5, are tracked and, when appropriate,
either supported or opposed. The General Manager keeps the Board notified of actions taken via
separate memo (Attachment 6). Please refer to Attachment 1 for an overview of the initial list of
bills for District priority action in the 2019-20 legislative session.
February 22, 2019, was the submittal deadline for new bills by State Assemblymembers and
Senators (See Attachment 7). District legislative consultants Public Policy Advocates (PPA) and
R-19-33 Page 2
Environmental and Energy Consulting (EEC) reviewed every bill submitted to determine
whether it had the potential to affect District interests, recommending a position and priority.
Priority definitions:
• Priority 1: Bills with major importance and direct impact to the District, and/or have the
potential to set a critical precedent. These bills receive active attention by the Public
Affairs Department and the affected department(s), which may include extensive
testimony in committee, meetings with the Legislature, discussions with partner
organizations and public/media education, as appropriate.
• Priority 2: Bills with significant impact on the District and/or have the potential to set a
critical, relevant precedent. The District sends a position letter or signs on to a coalition
letter, and may discuss the item with the Legislature and provide testimony in committee,
as time permits.
• Priority 3: Bills with a potential notable effect on the District, and/or that may set a
meaningful precedent, but are determined to be of lower priority for District resources.
Public Affairs Department staff, in collaboration with the appropriate department(s), may
sign on to a coalition letter. Committee testimony or discussions with the Legislature may
also be conducted.
Appropriate department managers have assisted with a review of all the potential bills of interest
and provided a recommended position and priority for each bill. Approximately 140 bills are
currently tracked, though only bills that would initiate action by the District at this time –
Priorities 1 and 2 – are presented. At this time, four bills are deemed Priority 1 and 18 bills are
Priority 2. As the legislative session progresses, each bill may change (sometimes substantially),
which warrants further consideration and disposition concurrent with Board Policy 1.11.
FISCAL IMPACT
There is no fiscal impact associated with this briefing.
BOARD COMMITTEE REVIEW
On March 12, 2019, LFPAC reviewed the submitted list of bills, along with their associated
position and priority recommendation, asked clarifying questions, and recommended referral to
the full Board. No changes to the list were requested.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
The Governmental Affairs Specialist will bring legislative updates and proposals to LFPAC
throughout the state legislative session.
R-19-33 Page 3
ATTACHMENTS
Attachment 1 – MROSD Legislative Tracking Matrix
Attachment 2 – Board Policy 1.11 - Positions on Ballot Measures and Legislative Advocacy
Attachment 3 – MROSD Legislative Program for 2019
Attachment 4 – MROSD Bill Disposition Process
Attachment 5 – MROSD Legislation Position and Priorities
Attachment 6 – General Manager Memo Regarding Interim Legislative Actions
Attachment 7 – State Legislative Calendar – 2019
Responsible Department Head:
Korrine Skinner, Public Affairs Manager
Prepared by:
Joshua Hugg, Governmental Affairs Specialist
1
Measure Author Category Topic Brief Summary Recommended
Position Priority
SB 45 Allen D Climate Change
Wildfire, Drought,
and Flood
Protection Bond Act
of 2020.
Would enact the Wildfire, Drought, and Flood Protection Bond Act of 2020,
which, if approved by the voters, would authorize the issuance of bonds in an
amount of $4,300,000,000 pursuant to the State General Obligation Bond Law to
finance projects to restore fire damaged areas, reduce wildfire risk, create
healthy forest and watersheds, reduce climate impacts on urban areas and
vulnerable populations, protect water supply and water quality, protect rivers,
lakes, and streams, reduce flood risk, protect fish and wildlife from climate
impacts, improve climate resilience of agricultural lands, and protect coastal
lands and resources.
Support 1
ACA 1 Aguiar-Curry D Finance
Local government
financing: affordable
housing and public
infrastructure: voter
approval.
The California Constitution prohibits the ad valorem tax rate on real property
from exceeding 1% of the full cash value of the property, subject to certain
exceptions. This measure would create an additional exception to the 1% limit
that would authorize a city, county, or city and county to levy an ad valorem tax to
service bonded indebtedness incurred to fund the construction, reconstruction,
rehabilitation, or replacement of public infrastructure or affordable housing, if the
proposition proposing that tax is approved by 55% of the voters of the city,
county, or city and county, as applicable, and the proposition includes specified
accountability requirements.
Support 1
AB 1190 Irwin D Safety
Unmanned aircraft:
state and local
regulation:
limitations.
Would, among other things, prohibit a state or local agency from adopting any
law or regulation that bans the operation of an unmanned aircraft system. The
bill would include the operation of small unmanned aircraft systems within the
definition of hazardous recreational activity for purposes of public entity liability.
The bill would authorize a state or local agency to adopt regulations to enforce a
requirement that a small unmanned aircraft system be properly registered under
existing federal regulations.
Oppose 1
AB 1788 Bloom D Stewardship Pesticides: use of
anticoagulants.
Current law regulates the use of pesticides and authorizes the Director of
Pesticide Regulation to adopt regulations to govern the possession, sale, or use
of any pesticide, as prescribed. Existing law prohibits the use of any pesticide
that contains one or more of specified anticoagulants in wildlife habitat areas, as
defined. Current law exempts from this prohibition the use of these pesticides for
agricultural activities, as defined. Current law requires the director, and each
county agricultural commissioner under the direction and supervision of the
director, to enforce the provisions regulating the use of pesticides. A violation of
these provisions is a misdemeanor. This bill would expand this prohibition to the
entire state.
Support 1
MROSD Legislative Tracking Matrix
Updated: 3/6/2019
Attachment 1
2
MROSD Legislative Tracking Matrix
Updated: 3/6/2019
AB 293 Garcia, Eduardo D Greenhouse gases:
offset protocols.
Current law, until January 1, 2031, establishes the Compliance Offsets Protocol
Task Force to provide guidance to the state board in approving new offset
protocols for a market-based compliance mechanism for the purposes of
increasing offset projects with direct environmental benefits in the state while
prioritizing disadvantaged communities, Native American or tribal lands, and
rural and agricultural regions. This bill would require the task force to consider
the development and adoption of additional offset protocols, including, but not
limited to, protocols for the enhanced management or conservation of
agricultural and natural lands, and for the enhancement and restoration of
wetlands.
Support 2
AB 65 Petrie-Norris D
Coastal protection:
climate adaption:
project prioritization.
Would require specified things of the State Coastal Conservancy when it
allocates any funding appropriated pursuant to the The California Drought,
Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of
2018, including that it prioritize projects that use natural infrastructure to help
adapt to climate change. The bill would require the conservancy to provide
information to the Office of Planning and Research on any projects funded
pursuant to the above provision to be considered for inclusion into the
clearinghouse for climate adaption information.
Support 2
SB 168 Wieckowski D
Climate change:
Chief Officer of
Climate Adaptation
and Resilience.
Would establish the Chief Officer of Climate Adaptation and Resilience in the
Office of Planning and Research to serve as the statewide lead for planning and
coordination of climate adaptation policy and implementation in California, and
would specify the duties of the chief officer. The bill would make the chief officer,
or the chief officer’s designee, a member of the advisory council and would
designate the chief officer, or the chief officer’s designee, as the chair of the
advisory council. The bill would include additional expertise members of the
advisory council are to have. The bill would specify that members of the advisory
council serve staggered 4-year terms, except as provided.
Support 2
AB 968 Garcia, Cristina D Naturalist Pathway
Pilot Program.
Would, on or before the start of the 2020–21 academic year, require the
Chancellor of the California Community Colleges to develop and implement a
pilot program, at a voluntarily participating community college located in a
disadvantaged community, that provides a pathway for participating students to
become naturalists and achieve careers providing public access to, or
preserving, restoring, or enhancing outdoor areas. The bill would require the
chancellor to submit a report on the pilot program to the Legislature on or before
July 1, 2024, and would repeal the pilot program on July 1, 2025.
Support 2
SB 367 Hueso D
State Coastal
Conservancy:
grants: educational
projects and
programs.
Current law establishes the State Coastal Conservancy and prescribes the
membership, functions, and duties of the conservancy with regard to the
protection, preservation, and enhancement of specified coastal lands in the
state. Current law authorizes the conservancy to fund and undertake plans and
feasibility studies and to award grants to public agencies and nonprofit
organizations for these purposes. This bill would additionally authorize the
conservancy to provide technical assistance, and award grants for that purpose.
Support 2
Climate Change
Education
Attachment 1
3
MROSD Legislative Tracking Matrix
Updated: 3/6/2019
AB 1486 Ting D Local agencies:
surplus land.
Current law prescribes requirements for the disposal of surplus land by a local
agency. This bill would expand the definition of “local agency” to include sewer,
water, utility, and local and regional park districts, joint powers authorities,
successor agencies to former redevelopment agencies, housing authorities, and
other political subdivisions of this state and any instrumentality thereof that is
empowered to acquire and hold real property, thereby requiring these entities to
comply with these requirements for the disposal of surplus land.
Oppose 2
AB 510 Cooley D
Local government
records: destruction
of records.
Current law authorizes the head of a department of a county or city, or the head
of a special district to destroy recordings of telephone and radio communications
maintained by that county, city, or special district after 100 days if that person
receives approval from the legislative body and the written consent of the agency
attorney. This bill would exempt the head of a department of a county or city, or
the head of a special district from these recording retention requirements if the
county, city, or special district adopts a records retention policy governing
recordings of routine video monitoring and recordings of telephone and radio
communications.
Support 2
AB 707 Kalra D
Santa Clara Valley
Water District:
contracts.
Current law prescribes competitive bidding procedures for any improvement or
unit of work not performed by the personnel of the Santa Clara Valley Water
District if the district estimates the work to cost over $25,000.This bill would raise
that competitive bidding threshold to work estimated to cost over $50,000 and
would authorize the district board of directors to further raise the threshold
amount, as prescribed. The bill would define terms for purposes of current law.
Support 2
AB 825 Mullin D
San Mateo County
Flood Control
District.
Current law, the San Mateo County Flood Control District Act, establishes the
San Mateo County Flood Control District for the purpose of controlling the
floodwater and stormwater of the County of San Mateo. The act makes the Board
of Supervisors of the County of San Mateo the board of supervisors of the
district, and assigns specified powers and duties to the district.This bill would
make nonsubstantive changes in the section naming the act.
Support 2
AB 7 Chu D Daylight Saving
Time
This bill would set California’s standard time to year-round daylight saving time
after the federal government authorizes the state to do so, as specified.Support 2
AB 556 Carrillo D
Outdoor
experiences:
community access
program: grant
program.
Would require the Natural Resources Agency to develop and implement a
community access program focused on engagement programs, technical
assistance, or facilities that maximize safe and equitable physical admittance,
especially for low-income and disadvantaged communities, to natural or cultural
resources, community education programs, or recreational amenities. The bill
would authorize the agency to develop a grant program for innovative
transportation projects that provide disadvantaged and low-income youth with
access to outdoor experiences, as specified.
Support 2
Government
Public Access
Attachment 1
4
MROSD Legislative Tracking Matrix
Updated: 3/6/2019
SB 127 Wiener D
Transportation
funding: active
transportation:
complete streets.
Would establish a Division of Active Transportation within the Department of
Transportation and require that an undersecretary of the Transportation Agency
be assigned to give attention to active transportation program matters to guide
progress toward meeting the department’s active transportation program goals
and objectives. The bill would require the California Transportation Commission
to give high priority to increasing safety for pedestrians and bicyclists and to the
implementation of bicycle and pedestrian facilities.
Support 2
AB 782 Berman D
California
Environmental
Quality Act:
exemption: public
agencies: property
transfers.
Would exempt from CEQA the acqusition, sale, or other transfer of property by a
public agency for certain purposes, or the funding of that acquisition, sale, or
other transfer by a public agency, if the public agency conditions those
transactions on compliance with CEQA before making physical changes to the
transferred property.
Support 2
AB 933 Petrie-Norris D
Ecosystem
resilience:
watershed
protection:
watershed
coordinators.
Would authorize the Department of Conservation, to the extent funds are
available, to establish and administer the Ecosystem Resilience Program to fund
watershed coordinator positions, and other necessary costs, throughout the state
for the purpose of achieving specified goals, including the goal of developing and
implementing watershed improvement plans aligned with multiple statewide and
regional objectives across distinct bioregions. The bill would authorize the
department to develop performance measures and accountability controls to
track progress and outcomes.
Support 2
SB 226 Nielsen R
Watershed
restoration: grant
program.
Current law authorizes the Natural Resources Agency and the California
Environmental Protection Agency to jointly develop and submit to the Legislature
a plan for forest and water restoration investments for the drainages that supply
specified reservoirs. This bill would require the agency to develop and implement
a watershed restoration grant program, as provided, for purposes of awarding
grants to private property land owners to assist them with watershed restoration
on watersheds that have been affected by wildfire, as specified. The bill would
require the agency to provide technical resources to the private property land
owners seeking assistance with watershed restoration, as provided.
Support 2
AB 448 Garcia, Eduardo D Water Water rights:
stockponds.
Would provide that the owner of a stockpond built prior to January 1, 2019, that
does not have a capacity greater than 10 acre-feet has a valid water right for the
principal purpose of watering livestock if that person files a claim for a water right
with the State Water Resources Control Board accompanied by a fee not later
than December 31, 2021.
Support 2
Attachment 1
5
MROSD Legislative Tracking Matrix
Updated: 3/6/2019
AB 454 Kalra D
Migratory birds:
Migratory Bird
Treaty Act.
Would make unlawful the taking or possession of any migratory nongame bird
designated in the federal act as of January 1, 2017, any additional migratory
nongame bird that may be designated in the federal act after that date, or any
part of those migratory nongame birds, except as provided by any provision of
the Fish and Game Code, or any rule, regulation, or order made or adopted
pursuant to the code, that is consistent with, or more protective than, rules and
regulations adopted by the United States Secretary of the Interior under the
federal act. Under existing law, a violation of the Fish and Game Code is a crime.
Support 2
SB 1 Atkins D
California
Environmental,
Public Health, and
Workers Defense
Act of 2019.
Essentially, this bill seeks to maintain parity with existing federal law through
state law in the face of threats to weaken certain provisions.
Current state law regulates the discharge of air pollutants into the atmosphere.
The Porter-Cologne Water Quality Control Act regulates the discharge of
pollutants into the waters of the state. The California Safe Drinking Water Act
establishes standards for drinking water and regulates drinking water systems.
The California Endangered Species Act requires the Fish and Game
Commission to establish a list of endangered species and a list of threatened
species, and generally prohibits the taking of those species. This bill would
require specified agencies to take prescribed actions regarding certain federal
requirements and standards pertaining to air, water, and protected species, as
specified.
Support 2
Wildlife
Attachment 1
Midpeninsula Regional Open Space District
Board Policy Manual
Positions on Ballot Measures
and Legislative Advocacy
Policy 1.11
Chapter 1 – Administration and Government
Effective Date: 4/13/16 Revised Date: N/A
Prior Versions: N/A
Board Policy 1.11 Page 1 of 3
Purpose
To establish a policy governing positions on local and state ballot measures/propositions and
state and federal legislative advocacy. It is intended to cover all matters before the Legislature
and the voters.
Definitions
For the purposes of the Positions on Ballot Measures and Legislative Advocacy policy, the
following terms and definitions shall be used:
Measure – may be included on a municipal, county, or district ballot and includes
ordinances, initiatives, referenda, advisory measures, issuance or refunding of bonds, city or
county charter amendments, or any other measure or proposition a legislative body may
submit to the voters within the body’s jurisdiction.
Ballot Proposition – can be a referendum or an initiative measure that is submitted to the
electorate for a direct decision or direct vote. Propositions may be placed on the ballot by
the California State Legislature or by a qualifying petition signed by registered voters.
Initiative – power of the electors to propose legislation, and to adopt or reject them. Any
proposed ordinance may be submitted to the legislative body by means of a petition.
Referendum – applies to the process for repealing newly enacted legislation. Within
specified time limits, the electors may file a petition protesting the adoption of that
legislation.
Local Legislation – typically ordinances, which are the laws of a city, charter, or district,
often having the force of law, but only within the local jurisdiction.
State or Federal Legislation – bills or proposed legislation under consideration by the
legislature at the state or federal level.
Attachment 2
Board Policy 1.11 Page 2 of 3
Policy
1.Positions on Matters Before the Voters
a.From time to time the Board of Directors may be asked or may desire to take a
position on local or state measures. The Board may consider taking a position on the
measure/proposition if the measure/proposition:
i.Would directly impact the District’s finances, responsibilities, legal authority,
or operations; AND
ii.Is in line with or inconsistent with the District’s mission and/or commitment
to preserve open space within its boundaries and sphere of influence.
The Board, by majority vote, may direct the General Manager to research the
measure/proposition and return to the Board at a future meeting with information
and a General Manager recommendation. At that time, the Board may vote to take
a position on a measure/proposition.
b.Measures/propositions determined to not impact District business may nonetheless
be analyzed by the General Manager when directed by a majority vote of the Board,
of which the analysis report would include possible alternatives for Board action, but
no position recommendation.
2.Local, State, and Federal Legislative Advocacy
a.The Legislative, Funding, and Public Affairs Committee (LFPAC) receives periodic
updates regarding the District’s legislative program. When LFPAC determines that
proposed legislation may affect District business, it may direct the General Manager
to prepare a recommendation for consideration by the full Board or where there is
not adequate time to convene the full Board, may direct the General Manager to
take action to support or oppose the legislation without full Board approval. In such
cases, the General Manager or designee shall report to the Board any actions taken
to support or oppose legislation at or before the next Board meeting.
b.When time is so short that neither the full Board nor LFPAC can be convened to
consider positions to support or oppose local, state or federal legislation, the
General Manager is authorized to take a position on behalf of the District if the
legislation:
i.Is related to the District’s mission; AND
ii.Would directly impact the District’s business, such as project delivery,
operations, finances, legal authority, or other District responsibilities; AND
iii.The position being taken is consistent/inconsistent with existing District
policy, past action, or District Strategic Plan; OR
iv.The legislation carries other considerations that make it contrary to the
District’s interests.
In such instances, the General Manager or designee shall report to the Board any
actions taken to support or oppose the legislation at or before the next Board
meeting.
c.Full Board action is required regarding legislation that is not clearly within the
criteria listed above under Section 2.b. or guided by direction previously given by
LFPAC.
Attachment 2
Board Policy 1.11 Page 3 of 3
3.Full Board action is required to support or oppose any type of grassroots advocacy action,
such as social, political, or economic movements, that are not legislation.
4.Board members representing the District in their official capacity on regional or other
bodies may, at his or her discretion, take actions based on the principles above consistent
with previously approved Board positions and policies.
5.This policy is not intended to limit the prerogative of individual Board members from
expressing their individual support for or opposition to any local ballot measure, State
proposition, State or Federal legislation, or grassroots advocacy actions. However, in doing
so, the member should clearly state they are speaking for themselves, and not in an official
capacity on behalf of the Board or the District. Individual Board Members who take a
position in support or opposition to ballot measure or legislation for which the Board has
not previously taken a position are encouraged as a professional courtesy to include the
language for identification purposes only parenthetically following their signature
referencing their position on the Board.
Attachment 2
1
Midpeninsula Regional Open Space District
Legislative Session Program
2019
Adopted January 9, 2019
Attachment 3
2
Contents
Introduction: ............................................................................................................................................... 3
Advocacy of the District’s Interests ..................................................................................................... 3
Legislative Priorities: ................................................................................................................................. 5
Promote, establish, and implement a common environmental protection vision with partners5
Connect people to open space and a regional environmental protection vision .......................... 5
Position the District for long-term financial sustainability to fulfill the District’s mission on
behalf of the public ................................................................................................................................ 6
District Legislative Policy Positions: ....................................................................................................... 6
Vision Plan Implementation ................................................................................................................. 6
Public Access and Education ................................................................................................................ 6
Natural Resources Protection and Restoration .................................................................................. 8
Land Acquisition and Restoration ..................................................................................................... 10
General/Midpen-wide Support of Mission ...................................................................................... 10
2019 Federal Legislative Priorities ......................................................................................................... 11
Priority Areas: ....................................................................................................................................... 11
Land and Water Conservation Fund ................................................................................................. 11
Infrastructure Investment ................................................................................................................... 11
National Monument Preservation ..................................................................................................... 11
2019 Regional/Local Priorities ................................................................................................................ 12
Priority Areas: ....................................................................................................................................... 12
San Francisco Bay Restoration Authority (SFBRA), Measure AA Implementation ................... 12
Santa Clara Valley Transportation Authority (VTA), Measure B Implementation .................... 12
San Mateo County Transit Authority, Measure W Implementation ............................................ 12
Regional Collaboration ........................................................................................................................ 12
Attachment 3
3
Introduction:
Midpeninsula Regional Open Space District’s Mission:
To acquire and preserve a regional greenbelt of open space land in perpetuity, protect and restore the
natural environment, and provide opportunities for ecologically sensitive public enjoyment and
education.
In addition, as part of the District’s 2004 annexation of the San Mateo County coast area, a
Coastal Protection Area Service Plan was adopted as well. The mission for the Coastal
Annexation Area is:
To acquire and preserve in perpetuity open space land and agricultural land of regional significance,
protect and restore the natural environment, preserve rural character, encourage viable agricultural use
of land resources, and provide opportunities for ecologically sensitive public enjoyment and education.
To further the agency’s mission, the Midpeninsula Regional Open Space District (the District)
annually reviews its opportunities and challenges, and establishes priorities and policy
statements prior to the start of each legislative year, typically late in the calendar year, to guide
its advocacy activities at the regional, state, and federal levels. The 2019 Legislative Session
Program outlines the District’s priorities in the coming year and details the District’s legislative
policies—providing general direction for advocacy. It reflects the District’s commitment to the
mission, the goals outlined in the 2014 Vision Plan, and the District's Strategic Plan, along with
the Board-approved Capital Improvement and Action Plan.
Advocacy of the District’s Interests
While this document attempts to cover a wide variety of legislative issues that may impact the
District, it is not comprehensive, complete, or final. Throughout the state and federal legislative
sessions, the District will review and take positions on various policies and state or federal
budget items.
Per Section 2.0 of Board Policy 1.11, legislative advocacy are considered in the following
manner:
Section 2.0: Local, State, and Federal Legislative Advocacy
a. The Legislative, Funding, and Public Affairs Committee (LFPAC) receives periodic
updates throughout the year regarding the District’s legislative program. When LFPAC
determines that proposed legislation may affect District business, it may direct the
General Manager to prepare a recommendation for consideration by the full Board or,
when there is not adequate time to convene the full Board, may direct the General
Manager to take action to support or oppose the legislation without full Board approval.
In such cases, the General Manager or designee shall report to the Board any actions
taken to support or oppose legislation at or before the next Board meeting.
Attachment 3
4
b. When time is so short that neither the full Board nor LFPAC can be convened to
consider positions to support or oppose local, state or federal legislation, the General
Manager is authorized to take a position on behalf of the District if the legislation:
i. Is related to the District’s mission; AND
ii. Would directly impact the District’s business, such as project delivery,
operations, finances, legal authority, or other District responsibilities; AND
iii. The position being taken is consistent/inconsistent with existing District policy,
past action, or District Strategic Plan; OR
iv. The legislation carries other considerations that make it contrary to the District’s
interests.
In such instances, the General Manager or designee shall report to the Board any actions
taken to support or oppose the legislation at or before the next Board meeting.
c. Full Board action is required regarding legislation that is not clearly within the criteria
listed above under Section 2.b. or guided by direction previously given by LFPAC.
All legislation on which the District takes a position will be closely tracked by the General
Manager’s Office (GMO) and reported to the Board of Directors and departments. Contracted
state and federal advocacy teams will represent the District interests based upon the policies
contained in the Board-approved Legislative Session Program. In addition to District position
letters, Board members and District staff may be asked to testify or meet with relevant
legislators or members of the Executive branch to advocate on issues requiring heightened
advocacy. If this is the case, District staff must first notify and/or confirm approval of the GMO
to ensure that positions taken are consistent with the District’s Board-approved Legislative
Session Program.
Attachment 3
5
Legislative Priorities:
The following are the top legislative priorities for the Midpeninsula Regional Open Space
District in the first year of the 2019-20 State Legislative Session. They are categorized by the
Board’s Strategic Plan Goals/Strategy areas (https://www.openspace.org/about-us/strategic-
plan) to provide a clear connection to organizational priorities:
Promote, establish, and implement a common environmental protection vision
with partners
1. Watershed Protection: The District supports legislative or regulatory efforts that
enhance the ability to protect watershed land, as well as restore and maintain associated
habitats.
2. Regional Conservation: The District supports legislation that enhances and funds
regional collaboration and coordination of conservation efforts.
3. Wildlife Corridors: The District supports efforts to bring greater funding opportunities
and permit streamlining to conservation related to wildlife corridors.
4. Anticoagulant Rodenticides: The District supports efforts to eliminate the use of
second-generation anticoagulant rodenticides to protect raptors, large mammals, and
other non-target wildlife.
Connect people to open space and a regional environmental protection vision
1. Equitable Access: The District supports efforts to enhance funding eligibility and access
to greenspace for underserved communities in high-cost regions like the Bay Area.
Low-income areas in and around the District's purview are under increasing cost
pressures due to the continuing tech boom in Silicon Valley. These communities also
have difficulty accessing state funding due to formulas that fail to recognize their status
relative to other parts of the state that accommodate similar populations with economic
struggles.
2. Every Kid in a Park Initiative: The District supports national and state efforts to
mobilize children and parents to visit and enjoy America’s outdoor spaces to encourage
the next generation to discover America’s public lands and waters.
3. Trail Corridors: The District supports policy that helps link preserve trails to other
regional trails and ultimately to the places where people live and work.
Attachment 3
6
Position the District for long-term financial sustainability to fulfill the District’s
mission on behalf of the public
1. Proposition 68 Implementation: The District supports efforts to ensure that parks bond
funds are allocated in a timely, equitable, and responsible manner, and that resulting
grant programs are designed appropriately to benefit the District.
2. Cap and Trade/Climate-related Funding: The District supports efforts to emphasize
and increase the recognition for the use of natural and working land (NWL) for the
purposes of carbon sequestration and subsequent allocations of Cap and Trade funding.
With the passage of SB 32 (Pavely, 2016) there is increased pressure to not only eliminate
sources of greenhouse gas generation, but also find ways to capture emissions as well.
This further promotes the recognition of the region's greenbelt as its "life support
system."
3. Regional Benefits: The District supports efforts to work with regional and statewide
partners to ensure that relevant statewide funding sources are optimized and made
available for Bay Area needs, and to ensure that underserved communities in the region
benefit from these state resources.
District Legislative Policy Positions:
The ability of the District to deliver its mission and remain a sustainable organization can be
impacted by legislation proposed on the local, state, or federal level. To this end, proactive,
Board-approved policy positions taken by the District on a variety of relevant issue areas help
to not only crystalize thinking among Board members and staff, but also ensures consistency in
advocacy. To be consistent with other District processes and performance metrics, these policy
positions have been broken down by areas specified in the annual Fiscal Year Major
Accomplishments report (http://www.openspace.org/about-us/public-
information/accomplishments-15).
Vision Plan Implementation
Entrusted by taxpayers in 2014 with the passage of its $300 million Measure AA bond, the
District supports legislation that:
1. Streamlines project timelines and reduces delivery costs to implement the Priority
Action portfolio of the Vision Plan (https://www.openspace.org/our-
work/projects/vision-plan)
Public Access and Education
The District supports legislation that:
1. Protects cultural resources
Attachment 3
7
2. Increases public access to preserved land region-wide
3. Helps link preserve trails to other regional trails and ultimately to the places where
people live and work
4. Helps provide educational opportunities for preserve visitors about natural and cultural
resources and the benefits of open space
5. Keeps preserves safe, clean, accessible, and inviting for healthy exercise and enjoyment
6. Promotes involvement and engagement of communities in ongoing conservation
7. Funds and enables programs that hires youth to work in parks and open space and
encourages them to consider careers in conservation
8. Creates or augments grant programs to enhance public access, provide fire clearance,
and enable housing rehabilitation on District holdings
9. Helps fund and streamline emergency repairs to District infrastructure
10. Funding that supports partnership approaches to environmental education and public
outreach efforts on local and state levels. For example, Next Generation Science
Standards (NGSS), California Education and the Environment
(http://www.californiaeei.org/) and ChangeScale (http://changescale.org/who-we-are/)
11. Streamlines permits for trail maintenance and construction, including grading
12. Improves and streamlines the permitting and CEQA review and compliance process
13. Provides parks and open space districts the authority to utilize a variety of contracting
methods to construct projects, including design-build methodologies
14. Legislation that promotes implementation and education of sustainable design and
construction; including but not limited to LEED buildings, stormwater treatment and
runoff reduction, local (within 150-mile radius of project) contractor/consultant hiring
and construction materials, reuse and recycle materials, renewable energy, and
landscaping
15. Transportation measures that enhance community member opportunities to access open
space preserves and state parks
16. Improves local transportation, which enables better connectivity between the built and
natural environment, i.e. Transit to trails
17. Enables Native American community involvement in cultural and land management
practice awareness
18. Increases environmental education access opportunities, including volunteer
opportunities, for underserved and non-English speaking communities
Attachment 3
8
19. Enhances the ability to engage and involve a diverse team of Bay Area volunteers in the
protection, conservation, restoration, and enhancement of the District’s natural
resources, trails, and facilities.
20. Provides prevailing wage exemptions for volunteers
21. Limits public use of drones (Unmanned Aerial Vehicles), consistent with Board policies,
and allows for agency use of drones for land management and visitor safety purposes
22. Helps eradicate marijuana growing on public lands and restore lands damaged by its
growth.
23. Aids enforcement of marijuana laws related to the implementation of Prop 64 (2016)
24. Provides funding to implement Americans with Disability Act (ADA) and other
accessibility standards in District preserves
25. Promotes awareness and access to programs and activities that increase outdoor
physical activity, i.e., Healthy Parks, Healthy People (HPHP)
Natural Resources Protection and Restoration
The District supports legislation that:
1. Supports working farms and ranches
2. Supports farm labor housing
3. Enhances management of water quality for all priority watersheds
4. Protects local and regional watershed holdings and water quality protection
5. Enables Cal Fire to continue inmate work programs.
6. Promotes expedited tree and brush removals by public agencies for fire protection and
public access.
7. Ensures reasonable setback requirements that allow minimum defensible space
clearances to be met by private property owners.
8. Supports wildfire management to become a more natural component of the ecosystem,
and minimize negative effects on the community and environment
9. Connects habitats that support a diverse array of native plants and animals
10. Supports maintaining state and federal lists of endangered species justified through
conclusive biological evidence
11. Incentivizes agricultural operations to invest in energy efficient irrigation technologies
that reduce greenhouse gas (GHG) emissions and water use
Attachment 3
9
12. Provides funding to local partners to provide technical support for agriculture and
natural resources enhancement
13. Creates or enhances new funding sources to implement local or state government
programs that benefit the environment such as: watershed protection, groundwater
recharge and sustainability, water conservation, GHG reduction, Areas of Special
Biological Significance compliance, Rare, Threatened, and Endangered species
management and recovery
14. Expands funding for:
a. Wetland restoration projects that provide carbon sequestration benefits.
b. Forest health programs that reduce GHG emissions through fuel reduction.
c. Wildlife Corridor projects that improve wildlife habitat connectivity
15. Ensures maintenance of adequate open space through increased funding for
development easements, needed restoration, and rehabilitation activities
16. Encourages public road management agencies to control invasive plant populations, and
incorporates safe pedestrian and wildlife crossings across roadways and highways.
17. Emphasizes the use of Integrated Pest Management (IPM) practices that aligns with the
District’s program
18. Reduces/further regulates the use of second-generation anticoagulant rodenticides
19. Supports increased knowledge, management, and ultimately the eradication, of Sudden
Oak Death disease.
20. Ensures "Open Space" zoning for permanently protected lands that allow for typical
maintenance and construction activities.
21. Furthers implementation of Senate Bill 32 (Chapter 249, Statutes of 2016), the Global
Warming Solutions Act that establishes a GHG reduction target for the state of 40
percent below 1990 levels by 2030.
22. Enhances wildland fire management and promotes climate adaptation planning
23. Promotes the development of new mechanisms for sustainable and environmentally
responsible economic development and redevelopment of housing, neighborhood, and
commercial properties to minimize the carbon footprint of the built environment and
reduce the pressure to sprawl into open space lands.
24. Helps efforts to protect, conserve, restore, and enhance the natural resources of the
District, its coast and adjacent waters for environmentally sustainable and prudent use
by current and future generations
25. Recognizes and incentivizes the use of natural and working lands for the purpose of
carbon sequestration
Attachment 3
10
26. Supports the development of effective and comprehensive Districtwide, regional, and
statewide measures to adapt to sea level rise, community resilience, and other effects of
climate change
27. Enhances or streamlines the identification, creation, and maintenance of wildlife
corridors both within District lands and adjacent entities, which may extend to statewide
and international linkages
28. Promotes advance mitigation programs and wildlife corridor networks
29. Enhances regulatory permit and closer collaboration and coordination between
regulatory agencies
Land Acquisition and Restoration
The District supports legislation that:
1. Expands protected land, to enhance biodiversity, climate change resilience and scenic,
rural character
2. Protects watershed lands
3. Promotes the use of urban infill to reduce greenhouse gas generation and protect natural
and working lands and enables a balance between jobs and housing
4. Enhances the District’s ability to purchase or otherwise acquire regional and strategic
open space lands and connect District lands to federal, state, county, city, and other
protected open space, parklands, bay lands, watershed lands, wildlife corridors, and
agricultural lands.
5. Enhances the District’s ability to create and pursue opportunities to acquire an
integrated greenbelt of protected open space, trails, and habitat corridors throughout
our jurisdiction
6. Facilitates the protection of the District and the public's open space, park, and natural
resources, property rights, interests, and easements
7. Preserves prime and sustainable agricultural lands through State Budget proposals that
provide funding for long-term protection of these lands.
8. Ensures that urban growth boundaries do not expand further than their current limits.
General/Midpen-wide Support of Mission
The District supports legislation that:
1. Preserves existing tax revenues and tax authority.
Attachment 3
11
2. Lowers the vote threshold for locally imposed special taxes, from two-thirds to fifty-five
percent.
3. Maximizes funding flexibility for use within the designated programs
4. Preserves tax-exempt status for municipal bonds on a state and federal level
5. Expands state and federal incentives that promote the issuance of green bonds
6. Enables statewide efforts to increase broadband connectivity to public agency
infrastructure in remote areas
7. Preserves and promotes cost-effective, fair, and efficient contracting practices that give
taxpayers the best value for their dollar
8. Preserves and promotes managerial discretion in effective and productive recruiting,
hiring, firing, and day-to-day oversight of staff at all levels
9. Preserves and promotes open, transparent, accountable government administrative
practices that promote the efficient and timely delivery of public services, facilitates
public involvement, and supports effective and timely decision-making
10. Enables streamlining of contracting and bidding processes and attracts greater
contractor and vendor competition
2019 Federal Legislative Priorities
Given the tumult and outcomes of the 2016 federal elections, very little progress has been made
forwarding a pro-environmental agenda at the national level. It is necessary for active advocacy
to occur to defend existing environmental priorities and regulations. Statements made by both
the Governor of California and the State Legislature have made clear that an active effort to
preserve environmental regulations, with California at the lead, is necessary.
Priority Areas:
In 2019, the District will remain focused on federal policy relevant to the following:
Land and Water Conservation Fund
The District supports full funding of the federal Land and Water Conservation Fund (LCWF).
Infrastructure Investment
The District supports the inclusion of active transportation and parks-related projects in federal
funding allocations for infrastructure.
National Monument Preservation
The District supports the protection and the designation of national monuments within our
region that are important to fulfilling the District’s mission.
Attachment 3
12
2019 Regional/Local Priorities
Local land use authority predominates California planning processes even though there is a
growing recognition of the importance of regional planning and coordination of efforts. This is
true for both the built as well as the natural environment.
Priority Areas:
In 2019, the District supports:
San Francisco Bay Restoration Authority (SFBRA), Measure AA Implementation
The District supports guideline development for SFBRA's Measure AA funds that enables
implementation of District priority projects.
Santa Clara Valley Transportation Authority (VTA), Measure B Implementation
The District supports advance mitigation allocation guideline development for VTA's recently
passed Measure B funds that enables implementation of District priority projects.
San Mateo County Transit District, Measure W Implementation
The District supports allocation guideline development that enables regional bicycle/pedestrian
network connectivity with District projects and regional trail plans.
Regional Collaboration
The District supports efforts to enhance and fund regional collaboration and coordination of
conservation plans.
Attachment 3
Incoming bill
•Lobbyist
•Partner
•News
•Etc.
GAS Bill Assessment
•Does it apply?
•Legislative Program
compliance?
•Which
department?
•Lobbyist
recommendation?
DM Bill Assessment
•Does it apply?
•Legislative Program
compliance?
•Recommended Position
o Support (concept)
o Oppose (concept)
o Watch (concept)
Time
Sensitive?
GM Disposition
•Summary
•L/P compliance
•Pros/Cons
•Recommendation
LFPAC Disposition
•Summary
•L/P compliance
•Pros/Cons
•Recommendation
Board Disposition
•Summary
•L/P compliance
•Pros/Cons
•Recommendation
Position Letter
•Sample letter
•Original letter
Position Letter
•Sample letter
•Original letter
•Send draft to GM
•Revise based on
edits
Board Notification
•Position letter
•GM Notification
Memo
Send Letter
•MROSD Position
letter
•Join coalition
Time
Sensitive?
Accumulated Bill List
•Review weekly
•Break down by
department
Y
N
N
Y
MROSD Legislative Bill Disposition Process
Board Policy 1.11
Additional Advocacy
Based On:
•Bill Position
•Bill Priority
See priority definitions Key of Acronyms:
•GM: General Manager
•DM: Department Manager
•GAS: Governmental Affairs Specialist
•L/P: Legislative Program
Attachment 4
Attachment 5
MROSD Bill Positions and Priorities
Support:
• Support – A position given to bills and propositions that would be a benefit to Midpen’s
ability to serve its communities.
• Support if Amended – A position given to bills that may be a benefit to the Districts’
ability to serve its communities, so long as specific amendments are taken to the bill. If
the requested amendments are taken by the author, Public Affairs Department staff may
recommend changing MROSD’s position to support.
• Recommend Support– Position recommended by Legislative Consultant, along with a
potential priority number, prior to staff review.
Oppose:
• Oppose – A position given to bills and propositions that would be a detriment to
Midpen’s ability to serve its communities.
• Oppose unless Amended – A position given to bills that may impede the Districts’
ability to serve its communities, so long as specific amendments are taken to the bill. If
the requested amendments are taken by the author, Public Affairs Department staff may
recommend changing MROSD’s position to support.
• Concerns – A position given to bills that could be a detriment to the District, but for
political, policy, or other reasons do not warrant or lend themselves to a full oppose
position.
• Recommend Oppose – Position recommended by Legislative Consultant, along with a
potential priority number, prior to staff review.
Watch:
• Watch – A position given to bills that may directly affect MROSD, but does not provide
a significant benefit or impose a significant detriment to the District. Also includes bills
that are in spot bill form on a subject area that concerns special districts and bills that are
of notable interest to special districts, but do not warrant an active position or expenditure
of MROSD resources. No position is taken, however, the progress and outcome of the
bill is tracked. A position may be considered at a later date.
• Recommend Watch – Position recommended by Legislative Consultant.
Investigate:
• Investigate – More information is needed before a position can be taken.
Remove:
• Remove – Legislation is of no interest to the District or does not apply.
Attachment 5
Priority:
Priority 1: Bills given a “1” priority have a major importance and directly affects the District,
and/or may set a critical precedent. These bills will receive active attention by the Public Affairs
Department and the affected department. This may include extensive testimony in committee,
meetings with the Legislature, discussions with partner organizations, and public/media
education, as appropriate.
Priority 2: Bills given a “2” priority have a significant impact on the District and/or set a
critical, relevant precedent. The District sends a position letter or signs on to a coalition letter,
and may discuss the item with the Legislature and provide testimony in committee as time
permits.
Priority 3: Bills given a “3” priority may have a notable effect on the District, and/or set a
meaningful precedent, but are determined to be a lower priority for District resources. Public
Affairs Department staff, in collaboration with the appropriate department, may choose to not
write a position letter on these bills, but may sign on to a coalition letter. Committee testimony
or discussions with the Legislature may be conducted.
DATE: March 27, 2019
MEMO TO: MROSD Board of Directors
FROM: Ana M. Ruiz, General Manager
SUBJECT: Legislative Actions Update
_____________________________________________________________________________
BACKGROUND
Board Policy 1.11 titled “Positions on Ballot Measures and Legislative Advocacy,” Section 2.0b,
provides the General Manager the ability to take position on pending legislation in time-sensitive
situations. More specifically:
b. When time is so short that neither the full Board nor LFPAC can be convened to consider
positions to support or oppose local, state or federal legislation, the General Manager is
authorized to take a position on behalf of the District if the legislation:
i. Is related to the District’s mission; AND
ii. Would directly impact the District’s business, such as project delivery,
operations, finances, legal authority, or other District responsibilities; AND
iii. The position being taken is consistent/inconsistent with existing District
policy, past action, or District Strategic Plan; OR
iv. The legislation carries other considerations that make it contrary to the
District’s interests.
In such instances, the General Manager or designee shall report to the Board any actions
taken to support or oppose the legislation at or before the next Board meeting.
DISCUSSION
On behalf of the District, the General Manager has taken the following time-sensitive action:
SB 45 (Allen): Wildfire, Drought, and Flood Protection Bond Act of 2020.
Action: At the behest of the statewide Wildlife Corridors Working Group and open space
legislative consultants, Midpen has taken a SUPPORT position and signed onto a group
letter addressed to the Chair of the Senate Natural Resources and Water Committee on
March 6, 2019, ahead of their March 12 hearing.
Bill Summary: Would enact the Wildfire, Drought, and Flood Protection Bond Act of
2020, which, if approved by the voters, would authorize the issuance of bonds in an
amount of $4,300,000,000 pursuant to the State General Obligation Bond Law to finance
projects to restore fire damaged areas, reduce wildfire risk, create healthy forest and
watersheds, reduce climate impacts on urban areas and vulnerable populations, protect
water supply and water quality, protect rivers, lakes, and streams, reduce flood risk,
protect fish and wildlife from climate impacts, improve climate resilience of agricultural
lands, and protect coastal lands and resources.
Attachment 6
Consistency with Legislative Program:
LEGISLATIVE PRIORITIES – Cap and Trade/Climate-related Funding:
The District supports efforts to emphasize and increase the recognition for the use
of natural and working land (NWL) for the purposes of carbon sequestration and
subsequent allocations of Cap and Trade funding. With the passage of SB 32
(Pavely, 2016) there is increased pressure to not only eliminate sources of
greenhouse gas generation, but also find ways to capture emissions as well. This
further promotes the recognition of the region's greenbelt as its "life support
system."
LEGISLATIVE PRIORITIES – Watershed Protection: The District supports
legislative or regulatory efforts that enhance the ability to protect watershed land,
as well as restore and maintain associated habitats.
LEGISLATIVE PRIORITIES – Wildlife Corridors: The District supports
efforts to bring greater funding opportunities and permit streamlining to
conservation related to wildlife corridors.
LEGISLATIVE PRIORITIES – Regional Benefits: The District supports
efforts to work with regional and statewide partners to ensure that relevant
statewide funding sources are optimized and made available for Bay Area needs,
and to ensure that underserved communities in the region benefit from these state
resources.
Natural Resources Protection and Restoration #8 – Supports wildfire
management to become a more natural component of the ecosystem, and
minimize negative effects on the community and environment.
Natural Resources Protection and Restoration #14b – Forest health programs
that reduce GHG emissions through fuel reduction.
Natural Resources Protection and Restoration #14c – Expands funding for
wildlife corridor projects that improve wildlife habitat connectivity.
AB 209 (Limón): Parks: environmental education: grant program.
Action: At the behest of the California State Parks Foundation, Midpen has taken a
SUPPORT position and signed onto a group letter to the Chair of the Assembly Water,
Parks, and Wildlife Committee on March 5, 2019, ahead of their March 12 hearing.
Bill Summary: Would require the Director of Parks and Recreation to establish the
Outdoor Equity Grants Program, to increase the ability of underserved and at-risk
populations to participate in outdoor environmental educational experiences at state parks
and other public lands where outdoor environmental education programs take place. The
bill would require the director to, among other things, give priority for funding to outdoor
environmental education programs that primarily provide outreach to and serve students
who are eligible for free or reduced-price meals, foster youth, or pupils of limited English
proficiency, as provided.
Consistency with Legislative Program:
District Priority: Every Kid in a Park Initiative: The District supports national
and state efforts to mobilize children and parents to visit and enjoy America’s
outdoor spaces to encourage the next generation to discover America’s public
lands and waters.
Attachment 6
ACA 1 (Aguiar-Curry): 55% Vote for Local Affordable Housing and Public
Infrastructure
Action: At the behest of the California Special Districts Association (CSDA), Midpen
has taken a SUPPORT position and sent a letter to the bill author. The District’s
Legislative, Finance, and Public Affairs Committee (LFPAC) also endorsed this bill as a
Priority 1 SUPPORT at their March 12, 2019 meeting.
Bill Summary: ACA 1 will lower the necessary voter threshold from a two-thirds
supermajority to 55 percent to approve local general obligation (GO) bonds and special
taxes for affordable housing and public infrastructure projects. ACA 1 is targeted to the
urgent needs of local communities. This measure gives local governments a more
realistic financing option to fund an increase in the supply of affordable housing, and to
address the numerous local public infrastructure challenges cities, counties, and special
districts are facing.
Consistency with Legislative Program:
General/Midpen-wide Support of Mission #2: Lowers the vote threshold for
locally imposed special taxes, from two-thirds to fifty-five percent.
AB 1788 (Bloom): Pesticides: use of anticoagulants.
Action: In preparation for the March 19 District Legislative Advocacy Day to meet with
its legislative delegation, Midpen has taken a SUPPORT position and sent a letter to the
bill author. The District’s Legislative, Finance, and Public Affairs Committee (LFPAC)
also endorsed this bill as a Priority 1 SUPPORT at their March 12, 2019 meeting.
Bill Summary: AB 1788 seeks to take stronger measures to protect children, pets, and
wildlife from unintentional rodenticide poisoning by banning the use and sale of 2nd
generation anticoagulant rodenticides statewide and the use of 1st generation
anticoagulant rodenticides on state-owned property.
Consistency with Legislative Program:
District Priority: Anticoagulant Rodenticides: The District supports efforts to
eliminate the use of second-generation anticoagulant rodenticides to protect
raptors, large mammals, and other non-target wildlife.
AB 7 (Chu): Daylight Savings Time.
Action: At the behest of Assemblymember Kansen Chu, Midpen has taken a SUPPORT
position and sent a letter to the bill author. The District’s Legislative, Finance, and
Public Affairs Committee (LFPAC) also endorsed this bill as a Priority 2 SUPPORT at
their March 12, 2019 meeting.
Bill Summary: This bill would set California’s standard time to year-round daylight
saving time after the federal government authorizes the state to do so, as specified.
Consistency with Legislative Program:
Attachment 6
Public Access and Education #2: Increases public access to preserved land
region-wide. Through later sunset times, the public has the ability to access
preserves after work.
AB 556 (Carillo): Outdoor experiences: community access program: grant
program.
Action: At the behest of the California Parks and Recreation Society (CPRS), Midpen
has taken a SUPPORT position and signed onto a group letter to the Chair of the
Assembly Water, Parks, and Wildlife Committee on March 15, 2019, ahead of their
March 26 hearing. The District’s Legislative, Finance, and Public Affairs Committee
(LFPAC) also endorsed this bill as a Priority 2 SUPPORT at their March 12, 2019
meeting.
Bill Summary: Would require the Natural Resources Agency to develop and implement
a community access program focused on engagement programs, technical assistance, or
facilities that maximize safe and equitable physical admittance, especially for low-
income and disadvantaged communities, to natural or cultural resources, community
education programs, or recreational amenities. The bill would authorize the agency to
develop a grant program for innovative transportation projects that provide disadvantaged
and low-income youth with access to outdoor experiences, as specified.
Consistency with Legislative Program:
District Priority: Every Kid in a Park Initiative: The District supports national
and state efforts to mobilize children and parents to visit and enjoy America’s
outdoor spaces to encourage the next generation to discover America’s public
lands and waters.
AB 707 (Kalra): Santa Clara Valley Water District: contracts.
Action: At the behest of the Santa Clara Valley Water District, Midpen has taken a
SUPPORT position and sent a letter to the bill author. The District’s Legislative,
Finance, and Public Affairs Committee (LFPAC) also endorsed this bill as a Priority 2
SUPPORT at their March 12, 2019 meeting.
Bill Summary: AB 707 increases Valley Water’s cost threshold above which a formal
bidding process is required from $25,000 to $50,000, and authorizes the agency’s the
elected board to increase the threshold by 2 percent per year, by an action adopted in a
public and open meeting, thereby keeping up with inflation over time.
Consistency with Legislative Program:
Not included in the District Legislative Program, but assists partner jurisdiction to
execute their environmental objectives.
AB 782 (Berman): California Environmental Quality Act: exemption: public
agencies: property transfers
Action: At the behest of the Trust for Public Land, Midpen has taken a SUPPORT
position and signed on to a group letter. The District’s Legislative, Finance, and Public
Affairs Committee (LFPAC) also endorsed this bill as a Priority 2 SUPPORT at their
March 12, 2019 meeting.
Attachment 6
Bill Summary: Would exempt from CEQA the acquisition, sale, or other transfer of
property by a public agency for certain purposes, or the funding of that acquisition, sale,
or other transfer by a public agency, if the public agency conditions those transactions on
compliance with CEQA before making physical changes to the transferred property.
Consistency with Legislative Program:
Land Acquisition and Restoration #4: Enhances the District’s ability to
purchase or otherwise acquire regional and strategic open space lands and connect
District lands to federal, state, county, city, and other protected open space,
parklands, bay lands, watershed lands, wildlife corridors, and agricultural lands.
AB 1111 (Friedman): Outdoor recreation: Office of Outdoor Recreation: California
Outdoor Recreation Account.
Action: At the behest of the California Parks and Recreation Society (CPRS), Midpen
has taken a SUPPORT position and signed onto a group letter to the Chair of the
Assembly Water, Parks, and Wildlife Committee on March 15, 2019, ahead of their
March 26 hearing.
Bill Summary: This bill would establish the Office of Outdoor Recreation in state
government. The bill would require the office to undertake certain activities, including
supporting the outdoor recreation economy and working toward equitable access to
outdoor areas of the state by engaging in specified activities. The bill would also require
the office to create an advisory committee to provide advice, expertise, support, and
service to the office.
Consistency with Legislative Program:
District Priority: Equitable Access: The District supports efforts to enhance
funding eligibility and access to greenspace for underserved communities in high-
cost regions like the Bay Area.
Attachments:
1. SB 45 Support Letter
2. AB 209 Support Letter
3. ACA 1 Support Letter
4. AB 1788 Support Letter
5. AB 7 Support Letter
6. AB 556 Support Letter
7. AB 707 Support Letter
8. AB 782 Support Letter
9. AB 1111 Support Letter
Prepared by: Joshua Hugg, Governmental Affairs Specialist
Attachment 6
March 6, 2019
The Honorable Henry Stern, Chair
Senate Natural Resources and Water Committee
State Capitol Building
Sacramento, CA 95814
RE: SB 45 (Allen) – SUPPORT: Wildfire, Drought and Flood Protection Bond Act of 2020
Dear Chair Stern,
The undersigned organizations are respectfully requesting your favorable consideration of the subject
bill when it appear before your committee on Tuesday, March 12th, 2019.
As you know, this measure would place a funding mechanism before the voters in 2020 that is designed
to invest in nature-based, solution oriented projects that begin to armor California’s landscapes and
population centers from the effects of climate change. Californians are all too aware of the recent
effects of climate change and its impacts on our eco-systems, our economy, the health of our citizens,
and the omnipresent risks that are borne by inaction. Fires, floods, mudslides, and drought are
becoming the new normal and California needs to make a comprehensive and sustained investment in
reversing these phenomena. While it goes without saying that such phenomena are presenting
challenges to the continued health of our natural infrastructures (forests, watershed, and coastlines),
investments in our outdoor, park and trail infrastructures, and infrastructure that supports the state’s
burgeoning $93 billion outdoor economy, is also imperiled as many of these lands and the amenities
they support are often at the intersect between our natural and active landscapes.
SB 45 in its current iteration, while skeletal in form, will provide for a portfolio of investments to serve as
a blueprint for the planning, management, and implementation of projects that offer regional solutions
to adapt to climate change by building more resiliency in our landscapes.
Having said that, while the undersigned support SB 45, we appreciate and would like to reserve the
opportunity to work further with the author to flesh-out the language of the measure to better
accommodate the priorities and needs to everyone’s satisfaction.
Attachment 6
Sincerely,
Stephanie Stephens, Executive Director
California Park & Recreation Society
Robert E. Doyle, General Manager
East Bay Regional Park District
David Polivy, Owner
Tahoe Mountain Sports
Andrea Mackenzie, General Manager
Santa Clara Valley Open Space Authority
Sean Barclay, General Manager
Tahoe City Public Utility District
Jeff Darlington, Executive Director
Placer Land Trust
Bridget Fithian, Executive Director
Sierra Foothill Conservancy
Jenny Hatch, Executive Director
Sierra Nevada Alliance
Perry Norris, Executive Director
Truckee Donner Land Trust
Kay Ogden, Executive Director
Eastern Sierra Land Trust
Erika Seward, Co-Executive Director
Bear Yuba Land Trust
Kevin Tatsugawa, PhD, Associate Professor
Westfield State University
Ann Van Leer, Executive Director
Escondido Creek Conservancy
Bert Whitaker, Director
Sonoma County Regional Parks
Matt Lyon, Chair of Board of Directors
California Outdoor Recreation Partnership (CORP)
Joshua Hugg, Governmental Affairs Specialist
Midpeninsula Regional Open Space District
Rachel Norton, Executive Director
California State Parks Foundation
Amy Lethbridge, Executive Director
Community Nature Connection
Marissa Christiansen, Executive Director
Friends of the LA River
David Weinstein, State and Local Policy Director
Outdoor Industry Association (OIA)
Shelana deSilva, Director of Government Affairs
& Public Funding
Save the Redwoods League
John Wentworth, Board President
Mammoth Lakes Trails and Public Access
Foundation
Tori Kjer, Executive Director
Los Angeles Neighborhood Land Trust
Rico Mastrodonato, Senior Government Relations
Manager
The Trust for Public Land
Cc: The Honorable Members of the Senate Natural Resources and Water Committee
Senator Ben Allen
Kip Lipper, Chief Policy Advisor, Office of Senate President pro Tempore Toni G. Atkins
Tina Andolina, Senior Policy Consultant, Office of Senator Ben Allen
Bill Craven, Chief Consultant Senate Natural Resources Water Committee
Patty Hanson, Committee Assistant, Senate Natural Resources and Water Committee
Todd Moffitt, Consultant, Senate Republican Caucus
Attachment 6
March 5, 2019
The Honorable Eduardo Garcia
State Capitol, Room 4140
Sacramento, CA 95814
RE: Assembly Bill 209 (Limόn) – SUPPORT
Dear Assemblymember Garcia,
On behalf of our collective organizations, we urge you to support Assembly Bill (AB) 209.
We believe we have a responsibility to advocate for park and environmental policies and
resources that enhance the health and happiness of our children - and by doing so, we will
foster the next generation of empowered parks stewards who, in return, have an appreciation
for the significant benefits of the outdoors and parks.
California is home to some of the most unique and world-famous natural resources and state
and national parks that draw thousands of tourists annually. Parks offer incredible places for
play – to explore, gain appreciation for the treasures around them, imagine and peek curiosity.
Attachment 6
Yet many Californians, especially those from disadvantage communities, do not experience
these treasures in their own backyard.
As you know, unfortunately not all Californians who reflect the diversity of the state are
experiencing and visiting state parks. This is especially true of the younger generations who are
spending more and more time indoors. At a national level, children are spending less time
outside than prison inmates, with the average child playing freely outside for just four to seven
minutes a day, according to the recent report The Path Ahead. Additional research shows that
children are spending half as much time outside today as they did 20 years ago. Couple that
with the fact that 40% of U.S. School Districts have eliminated recess, and outdoor education
programs and field trips have declined significantly over the years.
AB 209 works to give more of California’s youth the opportunity to have enriched, meaningful
experiences in the outdoors, fostering the future generation of empowered park stewards.
For the above reasons, we are proud to support AB 209 and urge your support.
Sincerely,
Rachel Norton
Executive Director
California State Parks Foundation
Katie Goodwin
California Regional Director
Access Fund
Erika Seward
Co-Executive Director
Bear Yuba Land Trust
Matt Lyon
Chair of Board of Directors
California Outdoor Recreation Partnership,
Inc. (CORP)
Stephanie Stephens
Legislative Chair
California Park & Recreation Society
Anthony J. Tannehill
Legislative Representative
California Special Districts Association
Amy Lethbridge
Executive Director
Community Nature Connection
Robert E. Doyle
General Manager
East Bay Regional Park District
Kay Ogden
Executive Director
Eastern Sierra Land Trust
Martin Lowenstein
Executive Director
Friends of China Camp State Park
John Lauretig
Executive Director
Friends of Joshua Tree
Marissa Christiansen
Executive Director
Friends of the Los Angeles River
Tori Kjer
Executive Director
Los Angeles Neighborhood Land Trust
Jenny Heckeroth
Executive Director
Mendocino Area Parks Association
Elizabeth Cameron
Director of Development
Mendocino Woodlands Camp Association
Joshua Hugg
Governmental Affairs Specialist
Midpeninsula Regional Open Space District
Attachment 6
Saundra Holloway
Owner
Monarch Ranch
Geoff McQuilkin
Executive Director
Mono Lake Committee
Brenda Holmes
Executive Director
Mountain Parks Foundation
Austin McInerny
President
National Interscholastic Cycling Association
David Weinstein
State and Local Policy Director
Outdoor Industry Association
Ben McCue
Executive Director
Outdoor Outreach
Jeff Darlington
Executive Director
Placer Land Trust
Andrea Mackenzie
General Manager
Santa Clara Valley Open Space Authority
Katherine O'Dea
Executive Director
Save Our Shores
Steve Frisch
President
Sierra Business Council
Bridget Fithian
Executive Director
Sierra Foothill Conservancy
Jenny Hatch
Executive Director
Sierra Nevada Alliance
Bert Whitaker
Director
Sonoma County Regional Parks
Michele Luna
Executive Director
Stewards of the Coast and Redwoods
Perry Norris
Executive Director
Truckee Donner Land Trust
Rico Mastrodonato
Senior Government Relations Manager
Trust for Public Land
Mark Stanley
Executive Officer
Watershed Conservation Authority
Kevin Tatsugawa, PhD
Wilderness Leadership Program
Coordinator
Westfield State University, Movement
Science Sport & Leisure Studies
Attachment 6
March 18, 2019
The Honorable Cecilia Aguiar-Curry
Assemblymember, California State Assembly
State Capitol, Room 5144
Sacramento, California 95814
Subject: ACA 1 (Aguiar-Curry) Local government financing - SUPPORT
Dear Assemblymember Aguiar-Curry:
On behalf of the Board of Directors of the Midpeninsula Regional Open Space District (Midpen), I
am writing to express our support for ACA 1. Comprised of over 63,000 acres of acquired and
protected open space on the San Francisco Peninsula, Midpen is one of the largest regional open
space districts in California. Our mission is to acquire and preserve a regional greenbelt of open
space land in perpetuity, protect and restore the natural environment, and provide opportunities for
ecologically sensitive public enjoyment and education.
ACA 1, which will lower the necessary voter threshold from a two-thirds supermajority to 55%
to approve local general obligation (G.O.) bonds and special taxes for affordable housing and
public infrastructure projects. ACA 1 is targeted to the urgent needs of local communities. This
measure gives local governments a more realistic financing option to fund an increase in the
supply of affordable housing, and to address the numerous local public infrastructure
challenges cities, counties, and special districts are facing.
The California Constitution currently requires a two-thirds vote at the local level for both G.O.
bonds and special taxes, regardless of what the city, county, or special district proposes for
which to use the funds. However, local school districts can seek approval for bonded
indebtedness with only a 55% vote threshold for the construction, reconstruction, rehabilitati on,
or replacement of schools.
ACA 1 will level the playing field and create parity with school districts so that cities, counties,
and special districts have a viable financing tool to help address important community needs
for affordable housing and public infrastructure. Local voters would still need to
overwhelmingly support a bond or special tax (with 55%) in order for it to be approved, thus
protecting voters’ control over how their tax dollars are spent. The bill also provides specific
requirements for voter protection, public notice, and financial accountability.
Cities, counties, and special districts face numerous challenges in funding important public
infrastructure and housing projects for their communities. According to the Department of
Housing & Community Development, in the last 10 years California has built an average of
80,000 homes per year when the need is approximately 180,000 per year to keep up with
growth. The status of infrastructure in our state is similarly challenged, with storm water
Attachment 6
2
management, transit development, park facilities, streets and roads, and broadband expansion
all underfunded with limited options. Local officials must have a greater role in proposing and
funding local needs that often do not rise to the top of regional, state, or federal funding lists.
If approved by the Legislature, the proposal would then have to achieve voter approval during
a statewide election. This would further solidify the fact that voters support this change.
Californians want to have an impact on their communities, because they know best what their
families and neighbors need.
For these reasons, the Midpeninsula Regional Open Space District respectfully supports ACA
1.
Sincerely,
Ana M. Ruiz
General Manager
cc:
Midpeninsula Regional Open Space District Board of Directors
The Honorable Assemblymember Marc Berman
The Honorable Assemblymember Evan Low
The Honorable Assemblymember Kevin Mullin
The Honorable Assemblymember Mark Stone
The Honorable State Senator Jim Beall
The Honorable State Senator Jerry Hill
The Honorable State Senator Bill Monning
Attachment 6
March 18, 2019
The Honorable Bill Quirk, Chair
Assembly Environmental Safety and Toxic Materials Committee
1020 N Street, Room 171
Sacramento, California 95814
RE: AB 1788 (Bloom) ---- California Ecosystems Protection Act ---- Support
Dear Chair Quirk:
On behalf of the Board of Directors of the Midpeninsula Regional Open Space District (Midpen), I
am writing to express our support for AB 1788 (Bloom).
Comprised of over 63,000 acres of acquired and protected open space, Midpen is one of the largest
regional open space districts in California. Our mission is to acquire and preserve a regional
greenbelt of open space land in perpetuity, protect and restore the natural environment, and provide
opportunities for ecologically sensitive public enjoyment and education.
AB 1788 would ban second generation anticoagulant rodenticides (SGARs) in California—the most
toxic, “one-feeding kills” poisons—as well as first generation anticoagulants (FGARs) on state-owned
properties. These products are having widespread impacts on our state’s ecosystems, in particular,
California’s treasured wildlife, as well as creating unnecessary risk to the health and safety of our
state’s children and pets.
This bill allows for common sense controls on anticoagulant rodenticides by only banning the
most toxic rodenticides throughout the state, while providing exemptions for agricultural
activities and true public health emergencies. California has the opportunity to continue to be a
world leader on environmental protection and animal welfare through the passage of AB 1788.
For these reasons, Midpen respectfully supports AB 1788. Thank you for your consideration.
Sincerely,
Ana M. Ruiz
Acting General Manager
cc:
Midpeninsula Regional Open Space District Board of Directors
The Honorable Assemblymember Marc Berman
The Honorable Assemblymember Evan Low
The Honorable Assemblymember Kevin Mullin
The Honorable Assemblymember Mark Stone
The Honorable State Senator Jim Beall
The Honorable State Senator Jerry Hill
The Honorable State Senator Bill Monning
Attachment 6
March 18, 2019
The Honorable Adam Gray, Chair
Assembly Governmental Organization Committee
1020 N Street, Room 360A
Sacramento, California 95814
RE: AB 7 (Chu) ---- Daylight Saving Time ---- Support
Dear Chair Gray:
On behalf of the Board of Directors of the Midpeninsula Regional Open Space District
(Midpen), I am writing to express our support for AB 7 (Chu).
Comprised of over 63,000 acres of acquired and protected open space, Midpen is one of the
largest regional open space districts in California. Our mission is to acquire and preserve a
regional greenbelt of open space land in perpetuity, protect and restore the natural
environment, and provide opportunities for ecologically sensitive public enjoyment and
education.
AB 7 will help conserve energy, protect the environment, and encourage outdoor recreation.
Pending federal government approval, this bill would set California Daylight Saving Time year-
round, allowing Californians more time in the light during the evening for outdoor activities
thereby improving outdoor access and physical fitness for all ages.
Twenty-eight states have already introduced legislation related to eliminating the time change
this year; we hope that California will join these efforts and lead the way in passing such
legislation.
For these reasons, Midpen respectfully supports AB 7. Thank you for your consideration.
Sincerely,
Ana M. Ruiz
Acting General Manager
cc:
Midpeninsula Regional Open Space District
Board of Directors
The Honorable Assemblymember Marc Berman
The Honorable Assemblymember Evan Low
The Honorable Assemblymember Kevin Mullin
The Honorable Assemblymember Mark Stone
The Honorable State Senator Jim Beall
The Honorable State Senator Jerry Hill
The Honorable State Senator Bill Monning
Attachment 6
March 15, 2019
The Honorable Eduardo Garcia, Chair
Assembly Water, Parks and Wildlife Committee
State Capitol Building
Sacramento, CA 95814
RE: AB 556 (Carrillo) – SUPPORT: Outdoor Experiences: Community Access Program: Grant Program
Dear Chair Garcia:
On behalf of the above signatories, we are writing to respectfully urge your favorable consideration of
the above referenced bill when it is heard before your committee. This bill calls for the creation of a
grant program housed within the California Natural Resources Agency to promote innovative
transportation projects seeking to transport disadvantage youth to wilderness and nature experiences.
This bill is critical for the following reasons:
According to the Outdoor Foundation, youth participation rates in the outdoors and outdoor
activities over the past ten years have declined or remained flat. Ease of access continues to be
a barrier.
Nature Deficit Disorder (NDD) as cited by Richard Louv in his book, “Last Child in the Woods,”
has contributed to behavioral patterns such as depression and societal alienation and has also
been linked to obesity. Reinvesting in reliable and available transportation amenities to shuttle
disadvantaged youth to heretofore unrealized or under-experienced outdoor opportunities will
help to stem the tide of NDD.
California has and will continue to invest in outdoor space infrastructure to serve changing and
emerging demographics and the children that lack access to quality open-space experiences.
Often these spaces are underutilized or unrealized by disadvantaged youth due to
transportation difficulties.
Acculturating our youth with positive and meaningful outdoor engagement will promote an appreciation
for nature and amass stewards among out future generations to protect and preserve our public lands
and the environment. If you have any questions, please contact Doug Houston at 916-447-9884.
Attachment 6
Sincerely,
Stephanie Stephens, Executive Director
California Park & Recreation Society (CPRS)
Robert E. Doyle, General Manager
East Bay Regional Park District
Rue Mapp, Founder and CEO
Outdoor Afro
Austin McInerny, President
National Interscholastic Cycling Association
Katie Goodwin, California Regional Director
Access Fund
Kevin Tatsugawa, PhD, Associate Professor
Westfield State University
Jeff Darlington, Executive Director
Placer Land Trust
Perry Norris, Executive Director
Truckee Donner Land Trust
Steve Frisch, President
Sierra Business Council
Bridget Fithian, Executive Director
Sierra Foothill Conservancy
Erika Seward, Co-Executive Director
Bear Yuba Land Trust
Kay Ogden, Executive Director
Eastern Sierra Land Trust
Jenny Hatch, Executive Director
Sierra Nevada Alliance
Matt Lyon, Chair of Board of Directors
California Outdoor Recreation Partnership (CORP)
Joshua Hugg, Government Affairs Specialist
Midpeninsula Regional Open Space District
Marissa Christiansen, Executive Director
Friends of the LA River
Bert Whitaker, Director
Sonoma County Regional Parks
John Lauretig, Executive Director
Friends of Joshua Tree
John Wentworth, Board President
Mammoth Lakes Trails and Public Access
Foundation
Rachel Norton, Executive Director
California State Parks Foundation
David Polivy, Owner
Tahoe Mountain Sports
cc: The Honorable Members of the Assembly Water, Parks and Wildlife Committee
Assembly Member Wendy Carrillo
Catherine Freeman, Chief Consultant, Assembly Water, Parks and Wildlife Committee
Chinook Shin, Committee Secretary, Assembly Water, Parks and Wildlife Committee
Calvin Rusch, Consultant, Assembly Republican Caucus
Attachment 6
March 12, 2019
The Honorable Ash Kalra
Member, California State Assembly
State Capitol, Room 2196
Sacramento, CA 95814
Re: AB 707 (Kalra): Santa Clara Valley Water District: contracts - SUPPORT
Dear Assemblymember Kalra:
On behalf of the Board of Directors of the Midpeninsula Regional Open Space District
(Midpen), I am writing to express our support for AB 707 (Kalra). Comprised of over 63,000
acres of acquired and protected open space on the San Francisco Peninsula, Midpen is one
of the largest regional open space districts in California. Our mission is to acquire and
preserve a regional greenbelt of open space land in perpetuity, protect and restore the
natural environment, and provide opportunities for ecologically sensitive public enjoyment
and education.
The bill will increase the cost threshold above which a formal bidding process is
required, from $25,000 to $50,000, and allow Valley Water’s Board of Directors to
modestly increase the threshold to keep up with inflation. These changes not only will
enable Valley Water to more efficiently contract for minor public works, but also will
provide more opportunities for small businesses and for women and minority -owned
businesses to compete for these minor public works projects.
Last updated more than 20 years ago, Valley Water’s cost threshold for formal bid
contracting has eroded to the point where very small projects now trigger a formal
process intended for larger public works contracting. This mechanism is too costly and
time-consuming for small projects, requiring highly structured offer, bidding, and
contract award procedures that are cumbersome for many potential bidders. By
increasing the cost threshold, more small projects will be contracted using an informal
bid process in which quotes are requested from known responsible contractors that
comply with labor and wage requirements, and the company best suited to do the work
is selected.
Attachment 6
2
Many small businesses and minority and women-owned businesses lack the
administrative staff and expertise to participate in the formal bid process. The higher
threshold for the formal bid process will enable Valley Water to diversify its pool of
bidders and award more contracts to these small business enterprises. Better still, small
projects will be delivered faster with lower administrative costs while yielding
competitive pricing that serves the public interest.
For these reasons, the Midpeninsula Regional Open Space District supports AB 707.
Sincerely,
Ana M. Ruiz
General Manager
cc:
Midpeninsula Regional Open Space District Board of Directors
The Honorable Assemblymember Marc Berman
The Honorable Assemblymember Evan Low
The Honorable Assemblymember Kevin Mullin
The Honorable Assemblymember Mark Stone
The Honorable State Senator Jim Beall
The Honorable State Senator Jerry Hill
The Honorable State Senator Bill Monning
Attachment 6
March 17th 2019
The Honorable Marc Berman
California State Assembly
State Capitol, Room 6011
Sacramento, CA 90814
Re: AB 782 (Support)
Dear Assemblymember Berman,
The undersigned organizations are pleased to support your AB 782, a bill that would clarify the timing for
compliance with the California Environmental Quality Act (CEQA) for the acquisition, sale, or other transfer of
property by a public agency for certain purposes, or the funding of that acquisition, sale, or other transfer by a
public agency, if the public agency conditions those transactions on compliance with CEQA before making any
physical changes to the transferred property.
Under existing CEQA regulations as reflected in Section 15325 of the CEQA Guidelines, there is a categorical
exemption for transfers of ownership interests in land in order to preserve open space, agriculture, habitat, or
historical resources. This exemption has made it possible to conserve and protect countless acres of valuable
resource lands by allowing state and local agencies and land trusts to purchase private property ‘as is’, without
the expense and delay of prior CEQA review in a competitive, fast-paced real estate market.
However, a recent series of lawsuits has created significant hurdles and uncertainty for public agencies seeking to
acquire sensitive and threatened lands for open space and other conservation purposes. The courts in these cases
have held that public agencies violated CEQA simply by agreeing to purchase—or in some cases, simply applying
for funds to help purchase—property without first analyzing the environmental impacts of potential future
preservation, restoration and public park activities. In particular, courts have used the agencies’ applications for
grant funding, which must specify the purposes of the funding, as evidence that the agency has already
committed to specific restoration and preservation activities that could affect the environment. In reality, at the
Attachment 6
time the agencies apply for funding, they typically have not committed to any particular restoration activities and
frequently do not have sufficiently detailed restoration plans to allow for meaningful CEQA review.
These recent cases are in tension with a long line of earlier court decisions, and several CEQA Guideline
provisions, which provide that public agencies may conduct environmental review after acquiring property, so
long as the agency fully complies with CEQA before committing to undertake any specific restoration or
development activities.
The tension between these two lines of cases has created substantial uncertainty and confusion about the timing
for CEQA compliance by public agencies that are considering acquiring property for conservation purposes. This
uncertainty has, in turn, put all public conservation transactions at risk, as acquiring agencies and funding sources
alike are hesitant to move forward with these transactions under threat of litigation. By contrast, private parties
seeking to purchase land for future development are not required to first comply with CEQA, and thus the
uncertain state of the law is making it more difficult to preserve threatened lands.
The proposed bill (AB 782) would end this uncertainty by clarifying that public agencies may acquire land for
conservation purposes—including the critical process of obtaining grant funding for the acquisition—without first
conducting environmental review, but only so long as the public agency has committed to fully comply with CEQA
prior to commencing any physical change to the environment. This bill would thus restore the intent of the
existing regulatory exemption and the common practice prior to the more recent line of cases and would provide
a bright line rule for courts, land trusts, public agencies, and the public to follow.
AB 782 would not create a new CEQA exemption or expand any existing exemption. Rather, it would simply codify
the regulatory guidance already provided in CEQA Guidelines section 15325 (Class 25 Exemption for “Transfers of
Ownership in Land to Preserve Existing Natural Conditions and Historical Resources”) and section 15004 (“Time of
Preparation”). In combining the application of these two Guidelines into a single statutory provision, the author
of AB 782 has also made grammatical changes to avoid redundancy and to clarify that applying for and accepting
funding for qualifying acquisitions may occur prior to conducting environmental review, as many acquisitions rely
on public grant funding.
Because the bill partially codifies the Class 25 regulatory (or “categorical”) exemption by specifying the timing of
CEQA compliance for the circumstances covered by this Guideline, the Guidelines “exceptions” to the exemptions
would no longer apply. Critically, however, the bill achieves the same purposes as these exceptions by ensuring
that full CEQA compliance must occur prior to the agency commencing any physical change in the environment.
Any private activities on the property that could potentially impact the environment would remain fully subject to
CEQA and would not be affected by the bill.
We would like to thank Assemblymember Berman for his leadership on this issue, and for all the above stated
reasons strongly support AB 782.
Sincerely,
Ane Deister Rico Mastrodonato
California Council of Land Trust (Sponsor) The Trust for Public Land
Howard Penn Jay Ziegler
Planning and Conservation League The Nature Conservancy
Melissa Romero Marissa Christiansen
California League of Conservation Voters Friends of the LA River (FOLAR)
Attachment 6
Claire Schlotterbeck Steve Evans
Hills for Everyone California Wilderness Coalition
Dan Silver Walter T. Moore
Endangered Habitats League Peninsula Open Space Trust
Joe Edmiston Shelana DeSilva
Mountains Recreation & Conservation Authority Save The Redwoods League
Juan Altamirano Melinda Booth
Audubon California South Yuba River Citizens League
Paul Mason California ReLeaf
Pacific Forest Trust Chuck Mills
Flojaune Cofer Jeanette Tuitele-Lewis
Public Health Advocates Big Sur Land Trust
Erika Seward Joshua Hugg
Bear Yuba Land Trust Midpeninsula Open Space District
Rachel Norton Ron Sundergill
California State Parks Foundation National Parks Conservation Association
Kim Kolpin Jeff Darlington
Bolsa Chica Land Trust Placer Land Trust
Steve Frisch Perry Norris
Sierra Business Council Truckee Donner Land Trust
Bridget Fithian Jenny Hatch
Sierra Foothill Conservancy Sierra Nevada Alliance
Andrea Mackenzie Kay Ogden
Santa Clara Open Space Authority Eastern Sierra Land Trust
Laurie Oberholtzer Mark Hennelly
Sierra County Land Trust California Waterfowl
Melanie Winter Edward Sortwell Clement Jr.
The River Project Save Mount Diablo
Bryan Largay Melissa Von Mayhauser
Land Trust of Santa Cruz County Los Angeles Waterkeeper
Mike Meador Drew Becher
California Greenworks San Francisco Parks Alliance
Attachment 6
March 15, 2019
The Honorable Eduardo Garcia, Chair
Assembly Water, Parks and Wildlife Committee
State Capitol Building
Sacramento, CA 95814
RE: SUPPORT AB 1111 (Friedman): Office of Sustainable Outdoor Recreation
Dear Chair Garcia,
On behalf of the millions of Californians and tourists who utilize outdoor recreation opportunities in our
state, the undersigned public entities, private companies and businesses and nonprofit organizations are
writing to express our emphatic support for AB 1111 and the creation of the Office of Sustainable
Outdoor Recreation. According to a 2017 report conducted by the Outdoor Foundation, the outdoor
industry in our state supports over 690,000 California jobs and makes other significant contributions
toward the goal of healthy communities and healthy local/regional economies. The outdoor economy
represents more than $92 billion in economic benefit statewide and generates $6.2 billion in state and
local taxes.
This bill serves to underscore the importance of outdoor recreation sector in California and its
substantial network of nonprofits, public agencies, companies, brands, community-based organizations,
and education systems working to connect and re-connect our residents with outdoor spaces. As
Californians, we benefit from our vast and impressive public lands, natural resources, and outdoor
spaces that draw Californians to the state’s outdoor landscapes. Although there are many departments,
agencies, boards, and commissions focused on different aspects of land management, park creation, or
outdoor access, California government does not have one office or position that is tasked with this
intersection of the outdoor recreation sector and celebrating the benefits of the outdoors in all settings
- urban, suburban, and rural.
Offices of outdoor recreation or executive-level positions focusing on the outdoor sector have been
established in ten other states, including Washington, Colorado, Utah, Oregon, Montana, Vermont,
Attachment 6
North Carolina, and Wyoming. The Office of Sustainable Outdoor Recreation created by AB 1111 will
foster collaboration between those creating, manufacturing, and selling outdoor recreation goods, and
providing programming and outdoor experiences to help all Californians – especially youth and
communities of color access the outdoors in an equitable way. That dual mission of the office envisioned
in AB 1111 is what makes this vehicle unique and necessary for California’s outdoor economy to thrive
and compete for outdoor dollars against neighboring states.
The funding needed to establish and house the new Office of Sustainable Outdoor Recreation (Roughly
$250,000 annually) is a modest investment in light of the significant economic benefit the state accrues
through diverse and robust outdoor engagement. California needs to focus greater energies on the
economic and society-creating engine that is the outdoors. We can do more to harness the
opportunities inherent in our landscapes to the benefit of all Californians.
For these reasons, we respectfully request your support for AB 1111.
Sincerely,
Stephanie Stephens, Executive Director
California Park & Recreation Society
Robert E. Doyle, General Manager
East Bay Regional Park District
David Polivy, Owner
Tahoe Mountain Sports
Katie Goodwin, California Regional Director
Access Fund
Rich Meyer, Co-Founder
Tahoe Backcountry Alliance
Andrea Mackenzie, General Manager
Santa Clara Valley Open Space Authority
Joshua Hugg, Governmental Affairs Specialist
Midpeninsula Regional Open Space District
Amy Lethbridge, Executive Director
Community Nature Connection
Marissa Christiansen, Executive Director
Friends of the LA River
Sean Barclay, General Manager
Tahoe City Public Utility District
Jeff Darlington, Executive Director
Placer Land Trust
Perry Norris, Executive Director
Truckee Donner Land Trust
Steve Frisch, President
Sierra Business Council
Bridget Fithian, Executive Director
Sierra Foothill Conservancy
Erika Seward, Co-Executive Director
Bear Yuba Land Trust
Kay Ogden, Executive Director
Eastern Sierra Land Trust
Jenny Hatch, Executive Director
Sierra Nevada Alliance
Emily Teitsworth, Executive Director
GirlVentures
Austin McInerny, President
National Interscholastic Cycling Association
Rue Mapp, Founder and CEO
Outdoor Afro
Attachment 6
Luis Villa, Executive Director
Latino Outdoors
Adam Cramer, Executive Director
Outdoor Alliance
Karen Cowe, CEO
Ten Strands
Rachel Norton, Executive Director
California State Parks Foundation
John Wentworth, Board President
Mammoth Lakes Trails and Public Access
Foundation
Shelana deSilva, Director of Government
Affairs & Public Funding
Save the Redwoods League
Dani Reyes-Acosta, Principal, Brand Strategist
Nomad Creativa
cc: The Honorable Members of the Assembly Water, Parks and Wildlife Committee
Assembly Member Laura Friedman
Catherine Freeman, Chief Consultant, Assembly Water, Parks and Wildlife Committee
Chinook Shin, Committee Secretary, Assembly Water, Parks and Wildlife Committee
Calvin Rusch, Consultant, Assembly Republican Caucus Consultant
Attachment 6
2019 TENTATIVE LEGISLATIVE CALENDAR
COMPILED BY THE OFFICE OF THE SECRETARY OF THE SENATE AND THE OFFICE OF THE CHIEF CLERK
October 31, 2018 (revised)
JANUARY
S M T W TH F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
DEADLINES
Jan. 1 Statutes take effect (Art. IV, Sec. 8(c)).
Jan. 7 Legislature reconvenes (J.R. 51(a)(1)).
Jan. 10 Budget must be submitted by Governor (Art. IV, Sec. 12(a)).
Jan. 21 Martin Luther King, Jr. Day.
Jan. 25 Last day to submit bill requests to the
Office of Legislative Counsel
FEBRUARY
S M T W TH F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28
Feb. 18 Presidents’ Day.
Feb. 22 Last day for bills to be introduced (J.R. 61(a)(1)), (J.R. 54(a)).
MARCH
S M T W TH F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
Mar. 29 Cesar Chavez Day observed.
APRIL
S M T W TH F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
Apr. 11 Spring recess begins upon adjournment of this day’s session (J.R. 51(a)(2)).
Apr. 22 Legislature reconvenes from Spring recess (J.R. 51(a)(2)).
Apr. 26 Last day for policy committees to hear and report to fiscal committees
fiscal bills introduced in their house (J.R. 61(a)(2)).
MAY
S M T W TH F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
May 3 Last day for policy committees to hear and report to the Floor
nonfiscal bills introduced in their house (J.R. 61(a)(3)).
May 10 Last day for policy committees to meet prior to June 3 (J.R. 61(a)(4)).
May 17 Last day for fiscal committees to hear and report to the Floor bills
introduced in their house (J.R. 61(a)(5)). Last day for fiscal committees to
meet prior to June 3 (J.R. 61(a)(6)).
May 27 Memorial Day.
May 28-31 Floor Session Only.
No committees, other than conference or Rules committees, may meet for any purpose
(J.R. 61(a)(7)).
May 31 Last day for bills to be passed out of the house of origin (J.R. 61(a)(8)).
*Holiday schedule subject to Rules committee approval.
Page 1 of 2
ATTACHMENT 7
2019 TENTATIVE LEGISLATIVE CALENDAR
COMPILED BY THE OFFICE OF THE SECRETARY OF THE SENATE AND THE OFFICE OF THE CHIEF CLERK
October 31, 2018 (revised)
JUNE
S M T W TH F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
Jun. 3 Committee meetings may resume (J.R. 61(a)(9)).
Jun. 15 Budget Bill must be passed by midnight (Art. IV, Sec. 12(c)(3)).
JULY
S M T W TH F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
Jul. 4 Independence Day.
Jul. 10 Last day for policy committees to hear and report fiscal bills to fiscal
committees (J.R. 61(a)(10)).
Jul. 12 Last day for policy committees to meet and report bills (J.R. 61(a)(11)).
Summer recess begins upon adjournment of this day’s session, provided
Budget Bill has been passed (J.R. 51(a)(3)).
AUGUST
S M T W TH F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Aug. 12 Legislature reconvenes from Summer recess (J.R. 51(a)(3)).
Aug. 30 Last day for fiscal committees to meet and report bills to Floor
(J.R. 61(a)(12)).
SEPTEMBER
S M T W TH F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
Sep. 2 Labor Day.
Sep. 3-13 Floor Session Only. No committees, other than conference
and Rules committees, may meet for any purpose (J.R. 61(a)(13)).
Sep. 6 Last day to amend bills on the floor (J.R. 61(a)(14)).
Sep. 13 Last day for each house to pass bills (J.R. 61(a)(15)).
Interim Study Recess begins upon adjournment of this day’s
session (J.R. 51(a)(4)).
*Holiday schedule subject to Senate Rules committee approval.
IMPORTANT DATES OCCURRING DURING INTERIM STUDY RECESS
2019
Oct. 13 Last day for Governor to sign or veto bills passed by the Legislature on or before Sep. 13
and in the Governor’s possession after Sep. 13 (Art. IV, Sec.10(b)(1)).
2020
Jan. 1 Statutes take effect (Art. IV, Sec. 8(c)).
Jan. 6 Legislature reconvenes (J.R. 51 (a)(4)).
Page 2 of 2
Rev. 1/3/18
R-19-22
Meeting 19-08
March 27, 2019
AGENDA ITEM 7
AGENDA ITEM
Recognition of Significant Partners at Bear Creek Redwoods Open Space Preserve
GENERAL MANAGER’S RECOMMENDATION
Approve the following recommended list of partners to be recognized for their significant
contributions towards the preservation, stewardship, and public opening of Bear Creek
Redwoods Open Space Preserve:
• Peninsula Open Space Trust;
• California State Coastal Conservancy;
• California Wildlife Conservation Board;
• Santa Clara Valley Water District;
• Former State Senator Byron Sher;
• Committee for Green Foothills; and
• Midpen Volunteers and Docents.
SUMMARY
In accordance with the Partner Recognition Signboard policy language in Board Policy 5.01
(Attachment 1), the General Manager recommends recognizing seven organizations or
individuals whose partnership with and support for the Midpeninsula Regional Open Space
District (District, Midpen) significantly contributed towards the preservation, stewardship, and
public opening of Bear Creek Redwoods Open Space Preserve (Preserve). The District would
recognize the California State Coastal Conservancy, California Wildlife Conservation Board, and
the Santa Clara Valley Water District (SCVWD) for their significant grant funding support.
Peninsula Open Space Trust (POST), former State Senator Byron Sher, Committee for Green
Foothills, and Midpen Volunteers and Docents would be recognized for their advocacy, time,
fundraising efforts, and/or land negotiations that led to the preservation and stewardship of the
Preserve.
DISCUSSION
In the late 1990s, the District became aware of a land purchase opportunity along Bear Creek
Road, which ultimately became the present day Preserve. The District was able to acquire and
open this Preserve with the help of many individuals and partner organizations. Per the Partner
Recognition Signboard provision in Board Policy 5.01, the General Manager recommends
recognizing partners who have made conspicuous or noteworthy contributions of cash, land,
and/or time that were instrumental to the conservation, restoration, management, and/or public
opening of the Preserve. To acknowledge these contributions, a partner recognition signboard
R-19-22 Page 2
that includes partner logos and names would be installed at the new Alma College parking area,
adjacent to the District’s standard trailhead signboards. In addition, given the Preserve’s unique
conservation history, a separate interpretive sign would be installed near the new parking area to
tell the story of how community and political advocacy, together with key leadership actions by
multiple organizations, made the conservation of this property possible.
Proposed Partners for Recognition
Seven partners are recommended for recognition and inclusion in a new Partner Recognition
Signboard: POST, California State Coastal Conservancy, California Wildlife Conservation
Board, SCVWD, former State Senator Byron Sher, Committee for Green Foothills, and Midpen
Volunteers and Docents.
• POST was an instrumental partner in the acquisition of the Preserve. On June 28, 1999,
POST acquired the 805-acre Upper Property of the Preserve (formerly known as “Lands
of the Arlie Land and Cattle Company”). Grant funds, along with POST’s private
donations, enabled the District to acquire the property from POST at the discounted sale
price of $10 million.
• California State Coastal Conservancy provided a $3 million grant for the acquisition of
the Upper Property and a $1,682,500 grant in 2003 for the acquisition of a 198-acre
addition to the Preserve.
• California Wildlife Conservation Board provided $2 million in grant funding for the
acquisition of the Upper Property.
• SCVWD provided a $149,500 grant for the construction of Webb Creek Bridge, a critical
creek crossing for opening the western area of the Preserve to public access. In addition
to the construction grant, the District also has a Memorandum of Understanding (MOU)
with SCVWD for invasive species removal within the Preserve and other preserves
within watersheds managed by SCVWD. This MOU grants $200,000 per year to the
District for five years, totaling $1 million.
• Former State Senator Byron Sher provided significant lobbying and legislative
assistance, both of which helped the District gain support and grant funding. His
legislative efforts included the creation of the San Francisco Bay Program under the
Coastal Conservancy in 1999, from which the District received a $3 million grant. In
addition, Senator Sher’s yearlong lobbying effort resulted in the California Wildlife
Conservation Board approving a $2 million grant. In 2003, Senator Sher’s efforts
supported an additional $1,682,500 Coastal Conservancy grant for a 198-acre addition to
the Preserve.
• The Committee for Green Foothills strongly opposed the prior estate and golf course
development proposal on the Lower Property of the Preserve and helped the District gain
support at both local and state levels.
• Midpen Volunteers and Docents who have and continue to provide countless hours
restoring natural habitats and engaging visitors in natural and cultural history
experiences.
R-19-22 Page 3
Note that grant agreements with the California State Coastal Conservancy, California Wildlife
Conservation Board and SCVWD all require recognition signs to be posted at the Preserve. This
partner recognition signboard will fulfill these requirements and consolidate the multiple signs
into a centralized location. Moreover, the signboard design is flexible in allowing signboard
insert replacements with minimal cost to recognize future additional partners at a later date.
Preservation Story Interpretive Signage
A separate, preservation story interpretive sign is under development for the Preserve. This
interpretive sign will explain how partners and political advocacy made the acquisition possible
to preserve important mixed evergreen and second growth redwood forests in Santa Clara
County. This sign will provide additional context, background, and inspiration about this
conservation effort. The organizations to be recognized in the interpretive sign include POST,
Committee for Green Foothills, Friends of Bear Creek Redwoods and the County of Santa Clara.
Staff contacted key people involved in the acquisition, such as the District’s former General
Manager, Craig Britton, and POST’s former President, Audrey Rust, for narratives and
information to consider for the preservation story interpretive sign.
Web Application: Story Map
An online web application, a Story Map, will provide additional context and details of the
Preserve’s acquisition history. Story Maps combine text, imagery, and cartography to create
engaging educational materials. The Story Map for the Preserve will include a chapter on the
preservation story. This section will describe development threats, advocacy efforts, and the
ultimate land purchase and preservation outcome. It will also include a video of interviews with
individuals involved in the preservation efforts surrounding the Preserve. Staff has filmed and/or
is planning interviews with former staff from the District, POST and Committee for Green
Foothills.
FISCAL IMPACT
The adopted Fiscal Year 2018-19 budget includes sufficient funds for the Partner Recognition
Signboard ($5,100), internal signboard content ($250), and the preservation story interpretive
sign ($8,000), at a total cost of approximately $14,000.
BOARD COMMITTEE REVIEW
The Legislative, Funding and Public Affairs Committee (LFPAC) reviewed this item on
February 5, 2019. LFPAC asked several questions, which are listed below with the responses.
Question Response
Were any Measure AA funds
used for Bear Creek Redwoods
improvements? And where will
the Measure AA recognition
sign be located?
Yes, Measure AA has funded site improvements to prepare
the preserve for the 2019 public opening. The District will
install a separate sign thanking the public for their support
of Measure AA. The Board approved the Measure AA
sign design in August 2016. To consolidate signs, the
District typically installs the Measure AA sign beneath one
of the District signboards.
R-19-22 Page 4
How will we recognize former
Senator Byron Sher?
A text narrative will be provided to recognize the former
senator in the District partner recognition signboard.
Regarding signs within the
partner signboard; Instead of
combining the Santa Clara
Valley Water District and the
Committee for Green Foothills’
logos onto one sign, can we
provide two separate recognition
signs until we gain more
partnerships?
Yes, there is currently space within the signboard to
accommodate separate signs for these two partners. In the
future, there may be a consolidation of partners into a
single sign in order to provide space for future partners.
Is there a way to recognize youth
groups for their preservation
efforts?
The District will evaluate opportunities to evaluate the
recognition of youth groups in supporting Midpen
preservation efforts as part of the youth outreach program
development. Volunteers of all demographics have
provided countless hours restoring the natural habitat
within the Preserve. Volunteer recognition will be included
in the Midpen sign within the partner signboard.
The District’s logo is
dramatically larger than the other
logos; is that intentional?
The District logo will be the prominent logo within the
partner recognition signboard, and staff will work on the
appropriate design/layout of the different partner logos.
A Board member felt it would be appropriate to recognize the partners, but is sensitive to adding
a signboard which may result in sign pollution. Staff and the General Manager explained that the
Board approved the addition of partner recognition signboards as part of Board Policy 5.01 in
December 2018 with the intention of centralizing signage at major trailheads, including any
required grant funder signs. The installation of this partner signboard is in accordance to the
Board’s signboard policy. LFPAC unanimously recommended forwarding the list of partners to
the full Board for approval, which includes recognizing former Senator Byron Sher in a text
narrative.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
The Preserve Plan Environmental Impact Report (EIR) evaluated the installation of signboards
and other preserve signage at Bear Creek Redwoods. On January 25, 2017, the Board of
Directors adopted a resolution certifying the Final EIR , making certain findings of fact,
approving a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting
Plan, and approving the Bear Creek Redwoods Preserve Plan, including the Bear Creek Stables
Site Plan and the Alma College Cultural Landscape Rehabilitation Plan.
NEXT STEPS
Following Board approval, the partner signs and signboard will be produced and installed in
preparation for the grand opening of Bear Creek Redwoods in spring 2019.
R-19-22 Page 5
Attachment
1. Board Policy 5.01
Responsible Department Head:
Jane Mark, AICP, Planning Manager
Prepared by:
Melissa Borgesi, Planner I, Planning Department
Midpeninsula Regional Open Space District
Board Policy Manual
Site Naming, Gift, and Special
Recognition Policy 5.01
Chapter 5 – Historical/Cultural
Effective Date: 8/25/93 Revised Date: 9/12/18
Prior Versions: 8/25/93, 9/14/94, 6/24/98, 9/12/01, 10/8/08, 1/13/10, 10/27/10, 11/13/13
Board Policy 5.01 Page 1 of 5
I. SITE NAMING
All District site names and signs should be kept as simple and functional as possible. When a
property is acquired, either as an addition to an existing preserve or for the establishment of
a new preserve, a name will be recommended in the Preliminary Use and Management Plan.
In most cases, "open space preserve" is appropriate as part of the name; however, there
may be circumstances when another designation may be used. In some cases, a temporary
name may be retained until the next Comprehensive Use and Management Plan review.
A. Open Space Preserves
The name given to each open space preserve should be general enough to remain suitable if
the site is enlarged, but specific enough to give its location some significance. Properties
added to an open space preserve may not always be contiguous with that preserve.
1. Preserves shall be named after:
a) Geographical features of broad, general significance to the
preserve;
b) Historical persons, cultural names, uses, or events broadly
associated with the locale.
2. Preserves shall not be named after any individuals other than
historical persons as noted above.
B. Preserve Areas, Trails, Site Improvements, Historic Sites and Unnamed Natural
Features
This designation refers to specific locations, land formations, trails, natural and physical
features, staging areas and other site improvements, and areas of significance within
open space preserves. Recognition of significant land gifts, including "bargain" purchases,
will be negotiated at the time of the gift or bargain purchase.
1. Preserve areas, trails, site improvements including benches and
bridges, historic sites and previously unnamed natural features shall ordinarily be named
Attachment 1
Board Policy 5.01 Page 2 of 5
after:
a) Geographical, botanical or zoological identification;
b) Historical persons, uses, or events associated with the site, or
persons and organizations listed in Section III: “Special Recognition”.
2. Preserve areas, trails, site improvements, historic sites and unnamed natural
features may in rare instances be named after a living individual who has made an
outstanding contribution to the District, subject to approval by the Board of Directors.
II. GIFT RECOGNITION
The purpose of the gift recognition policy is to provide an opportunity for the District to
recognize and commend individuals or groups that have made significant contributions of
cash, equipment, materials, goods or professional services toward the enhancement of the
District, its programs, and its facilities.
A. Unsolicited Cash Gifts:
Up to $25 Postcard of thanks
$26 to $499 Letter signed by General Manager
$500 to $1,999 Letter signed by President of the Board
$2,000 to $4,999 Letter signed by President of the Board and District gift
item (note cards, etc.)
$5,000 to $9,999 Letter signed by President of the Board and framed
photograph of favorite District preserve
$10,000 or more Letter signed by President of the Board and Resolution and
framed photograph of District preserve and mention in a
District publication*
*These items will be provided only if desired by the donor.
III. SPECIAL RECOGNITION
The Legislative, Funding and Public Affairs Committee (LFPAC) shall be the committee
designated to discuss all requests that meet the criteria of the policy for special recognition
made by members of the Board of Directors, and after deliberation shall forward a
recommendation to the full Board for a vote.
The General Manager or his/her designee will review constituent bench dedication requests to
determine eligibility based on the policy guidelines outlined below in Section III D.
Constituent bench requests may be brought to LFPAC if there exists ambiguity regarding
whether the request meets the requirements below.
The District places benches in its preserves for three distinct purposes:
Attachment 1
Board Policy 5.01 Page 3 of 5
A. District Rest Benches
These benches provide constituents with a place to rest. District staff places these
benches without involving a District committee or the full Board. Regular benches must be
either a backed or a backless standard bench as described in Section V below.
B. Constituent Bench Dedications
These are benches which have been requested by constituents in order to honor or memorialize
a member of the public and are funded by the requestors who must pay $5,000 for a 10-year
term. Requests must be in reference to a significant supporter or a volunteer, as defined in
Section III D below. The General Manager or his/her designee reviews requests to determine if
they meet the eligibility definitions. Requests that are administratively declined because they
do not meet the eligibility definitions may be appealed to the General Manager for a second
review. Eligible requests will be administratively implemented.
a) Constituent bench dedications shall only be selected from and placed in
locations that have been pre-determined by the District and/or approved by the Planning and
Natural Resources Committee and/or by the full Board of Directors.
b) If a request for a constituent bench meets the eligibility requirements,
the requestor(s) shall pay for the cost of constructing, installing and maintaining a bench and
plaque by contributing $5,000 to cover the 10-year dedication term of the bench.
c) Bench plaques will be 2 x 6 inches in size.
d) Benches must be one of the two District standard bench designs.
e) Constituent bench dedications will have a term limit of 10 years. After
10 years, the original donor will have the option to contribute an additional $5,000 donation for
each additional 10-year term. Should the original donor decline to renew an existing bench, the
bench will be offered to the public for re-dedication.
C. District Bench Dedications
These are benches which are installed by the District in response to requests by members
of the Board of Directors to honor "Founders," "Significant Supporters", and “Volunteers”.
a) LFPAC can initiate a bench request and refer a decision to the full
Board or individual Board members can initiate a bench request which will be referred to
LFPAC for discussion before it is referred to the full Board for a final decision. Honorees must
be "Founders", "Significant Supporters", and “Volunteers” (per policy Section III D below).
b) For these benches there are no design specification limits or limits
on their location. The District will pay for the lifetime cost of the bench.
D. Founders, Significant Supporters, and Volunteers
"Founders", "Significant Supporters", and “Volunteers” are eligible for special
recognition, including memorials.
"Founders" shall be defined as an individual or group of individuals who participated in
the formation of the District, or were significant supporters of the formation of the
District.
Attachment 1
Board Policy 5.01 Page 4 of 5
"Significant Supporters" shall be defined as individuals or group of individuals who have shown
conspicuous or noteworthy support for the District through extraordinary contributions of time
and effort to the advancement of the goals, philosophy and mission of the District.
“Volunteers” shall be defined as individuals or groups of individuals who donated a minimum
of 250 volunteer hours and 5 years of service to the District by working for the District’s docent
or volunteer program.
IV. RECOGNITION OF HISTORIC SITES
A. A recognition monument, normally in plaque form, may be considered by the
Board if it is in relation to a specific existing building or other remaining structure of
significant historic value. In such cases, the plaque will be affixed or in close proximity to the
structure itself. If there is no structure, then recognition may he considered for inclusion on
District informational materials or trail signage. Such a site, in the absence of a building or
structure, will ordinarily not be physically marked except as determined by the Board on a
case-by-case basis as part of the Use and Management planning process for the
corresponding open space preserve.
Any Board-approved memorial names shall be included in site brochures, maps, or
other informational materials.
V. STANDARD BENCH DESIGN SPECIFICATION
A. District Rest Benches and Constituent Bench Dedications, described in III (A) and
(B) above, are limited to either of the two following standard bench designs:
Backed bench:
Dumor - Bench 88, recycled plastic slates (color: CEDAR), steel leg supports
(color: BLACK, IMBEDDED)
6’ or 8’ lengths
Backless bench:
Dumor - Bench 103, recycled plastic slates (color: CEDAR), steel leg supports
(color: BLACK, IMBEDDED)
103-60PL 6' long, 3 supports
103-80PL 8' long, 3 supports
B. The General Manager or LFPAC can at any point bring designs to the Board
that differ from the District’s standard bench designs.
VI. PARTNER RECOGNITION SIGNBOARD
Partner recognition signboards provide an opportunity for the District to recognize and
acknowledge significant partners who have made conspicuous or noteworthy contributions of
cash, land, and/or time that were instrumental to the conservation, restoration, management,
Attachment 1
Board Policy 5.01 Page 5 of 5
and/or public opening of a preserve. Partners may include agencies, organizations, or
individuals. Partner Recognition Signboards may also be used to satisfy recognition
requirements specified in grant, purchase, or other funding agreements.
Excluding recognitions previously approved by the Board (e.g. recognitions required in Board-
approved agreements and resolutions), LFPAC shall review and forward for Board approval the
list of partner(s) to recognize on the Partner Recognition Signboard. Following Board approval,
the General Manager or his/her designee will follow the guidelines and specifications listed
below.
a. Guidelines and Specifications:
a) Partner Recognition Signboards shall be standalone signboards that
follow the same design specifications as the District’s standard
trailhead signboards to maintain District branding and visual
cohesiveness.
b) Partner Recognition Signboards shall normally be placed directly
adjacent to existing preserve signboards to consolidate trailhead
information and signboard placement.
c) Recognition content shall include logos and/or names.
d) The District will review recognition content with each partner for
accuracy and completeness.
e) The General Manager or his/her designee will approve the final
recognition content.
f) Exceptions to these guidelines and specifications will be forwarded
to LFPAC for review and to the full Board for consideration of
approval.
Attachment 1
Rev. 1/3/18
R-19-29
Meeting 19-08
March 27, 2019
AGENDA ITEM 8
AGENDA ITEM
Contract Amendment with Oregon State University to Test Revegetation Sites for Soil Diseases
GENERAL MANAGER’S RECOMMENDATIONS
1. Authorize the General Manager to execute a contract amendment with Oregon State
University for additional environmental consulting services in the amount of $11,000, for a
not-to-exceed contract amount of $101,000.
2. Authorize a 10% contingency of $1,000 to cover unforeseen conditions, for a total contract
amount not-to-exceed $102,000.
SUMMARY
Scientists have identified several species of Phytophthora (water mold diseases) in native plant
nurseries and at restoration and mitigation planting sites in California. In past years, the
Midpeninsula Regional Open Space District (District) has unknowingly used nursery plants with
these pathogens. Other agencies have identified the same issue at their restoration and mitigation
sites. In June 2017, the District entered into contract with Oregon State University (OSU) to test
revegetation sites for Phytophthora for a total not-to-exceed amount of $90,000. Since that time,
the science of pathogen detection has evolved and scientists, using new techniques, can provide a
better understanding of the level of Phytophthora infestation at revegetation sites. The General
Manager recommends awarding Oregon State University a contract amendment for an additional
$11,000, for a not-to-exceed total of $101,000. In addition, the General Manager recommends a
10% contingency in the amount of $1,000 to cover unforeseen conditions, for a total contract
amount not-to-exceed $102,000. The Fiscal Year 2018-19 Budget includes sufficient funds for
work through end of June. Additional funds will be included in next year’s budget to complete
the contracted work.
BACKGROUND
Scientists have identified several exotic species of Phytophthora (water mold diseases, the
translation of the Latin meaning ‘the plant-destroyer’) at native plant nurseries and revegetation
areas in California over the past several years . Scientists have described over 170 different
species of Phytophthora, and many more have yet to be described. The District and many other
agencies inadvertently planted Phytophthora-infested nursery stock into native habitats during
restoration and mitigation projects. Recent research shows that some Phytophthora infestations
have the potential to impact native ecosystems and revegetation goals. If Phytophthora were to
spread into surrounding wildlands, scientists consider control impossible. Many Phytophthora
species appear to have a wide range of host plant species and can occur in many different types
R-19-29 Page 2
of vegetation communities. While many species of Phytophthora may not present a threat, there
is the possibility of extensive damage to native plant communities from a select few invasive
species. For example, Phytophthora ramorum (the exotic pathogen that causes Sudden Oak
Death) has killed millions of oak trees in California forests since its escape from commercial
nurseries. In addition, Phytophthora infestans spread in Ireland, causing the Irish Potato Famine.
The Animal and Plant Health Inspection Service (APHIS) listed Phytophthora. quercina as the
number one Phytophthora species of concern for introduction into the United States in 2010. In
the report, APHIS stated that it would “likely cause severe economic impacts to the nursery
trade, as well as environmental impacts on native species” if it ever reached U.S. soil. Early in
2014, the San Francisco Public Utility Commission (SFPUC) planted 9,000 San Francisco Bay
Area native plants as mitigation for a capital improvement project. SFPUC detected
Phytophthora tentaculata infecting toyons, a highly desired shrub that butterflies, birds, and
mammals use as a food source. In 2017, APHIS confirmed the detection of Phythophthora
quercina. This led the SFPUC to destroy the 9,000 already planted plants and to start
remediation of the mitigation site through the intensive activity of soil solarization, raising the
soil temperature high enough to kill the pathogen.
DISCUSSION
In March 2017, staff issued a Request for Qualifications and Proposals (RFQP) for
environmental consulting services to test soil for the presence of Phytophthora diseases and
recommend remedial actions at previously planted and future revegetation sites in San Mateo
and Santa Clara Counties. Based on the results of the RFQP, the Board of Directors (Board)
approved a contract with OSU (R-17-85) in June 2017. OSU has extensive experience with
research design as well as testing and treating Phytophthora in nurseries and wildlands.
In the winter of 2017, OSU collected soil and plant material from 20 revegetation sites dating
between 1997 and 2017 to assess Phytophthora diversity and distribution. These sites included
seven (7) planned revegetation sites and 18 adjacent, minimally disturbed areas. OSU identified
nine (9) Phytophthora species using rudimentary techniques. Supplementary DNA analysis
detected a minimum of 25 species in the soil samples. Important amongst these was the
detection of Phythophthora tentaculata, the emerging pathogen infecting multiple native plant
species commonly used during restoration plantings, and Phythophthora quercina, a pathogen
contributing to oak decline in Europe.
The analysis done by OSU of DNA extracted directly from soil has become a useful tool in
describing the historical presence of Phytophthora at District preserves and may be used to
quantify the overall infestation level of a site. This current methodology, however, cannot
distinguish between ‘relic DNA’ (DNA from ‘dead’ pathogens that are incapable of causing
disease) and DNA extracted from viable pathogens. Relic DNA may persist in soils for years, if
not decades. Therefore, actual levels of Phytophthora that can cause disease are likely
overestimated. To aid the interpretation of the previous analysis, OSU proposes to add an
additional analysis using a new scientific process to test samples collected in winter 2018.
Given the surprising abundance of Phytophthora in some preserves, OSU is confident this extra
analysis will provide an estimation of the spread and levels of biologically active Phytophthora
that pose a detriment to the natural environment at a given site. Sites determined to have only
R-19-29 Page 3
‘relic DNA” from the new analysis may not need to be remediated due to the very low risk posed
on the surrounding wildlands, allowing the District to prioritize activities in areas of high risk.
FISCAL IMPACT
This contract spans multiple fiscal years. There are sufficient funds in the FY2018-19 Natural
Resources department budget to cover the cost of the recommendation through end of June.
Additional funds will be budgeted in the FY2019-20 Natural Resources budget to cover the
remaining cost of the contract.
The recommended action is not funded by Measure AA.
BOARD COMMITTEE REVIEW
A Board committee did not previously review this item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. In addition, staff sent the public
notice to 91 interested parties by US mail and/or electronic mail.
CEQA COMPLIANCE
The action described in this item consists of information collection and minor alteration of
vegetation on existing, officially designated wildlife management areas. The results of the
information collection will help the District further protect and improve wildlife habitat. It will
not result in serious or major disturbance of any environmental or historical resources; removal
of healthy, mature scenic trees; impacts to environmental resources of hazardous or critical
concern; significant effects; or cumulative impacts. None of the actions will disturb vistas from
a scenic highway. These sites are not located on a hazardous waste site. Therefore, this action is
categorically exempt under Sections 15302 (Minor Alterations of Land) and 15306 (Information
Collection) of the California Environmental Quality Act (CEQA) Guidelines.
NEXT STEPS
Upon approval by the Board, the General Manager will amend the agreement with OSU to
conduct additional research. Upon completion of the analysis of revegetation sites, OSU will
provide remediation recommendations and preventative strategies in a final report. Staff will
then identify which potential remedial actions to pursue based on capacity, costs, and other
factors to manage for Phytophthora and minimize impacts to the natural resources District-wide.
In addition, staff will develop Best Management Practices (BMPs) to prevent the introduction of
and minimize the contamination of Phytopthora species at District Preserves. Staff will present
this information to various Departments, the Planning and Natural Resources Committee, and
then the full Board to seek additional input on the development of the remediation plan and
BMPs.
Responsible Department Head:
Kirk Lenington, Natural Resources
R-19-29 Page 4
Prepared by:
Coty Sifuentes-Winter, Senior Resource Management Specialist, Natural Resources
Contact person:
Amanda Mills, Resource Management Specialist II, Natural Resources
Rev. 1/3/18
R-19-32
Meeting 19-08
March 27, 2019
AGENDA ITEM 9
AGENDA ITEM
Formation of a Science Advisory Panel
GENERAL MANAGER’S RECOMMENDATION
Receive a presentation on the functions of a Science Advisory Panel and provide direction on the
proposed formation of a Science Advisory Panel as described in the staff report. No Board action
required.
SUMMARY
A Science Advisory Panel (SAP) would enhance the scientific validity of ecosystem
management decisions and serve as an important resource to inform regional management topics.
Additionally, the SAP would also present an independent, science-based review of the
Midpeninsula Regional Open Space District’s (District) existing and ongoing land management
practices and decisions. The Board discussed the formation of the SAP during their Strategic
Retreat held on December 6, 2018, which would be structured through a contracted agreement
with the San Francisco Estuary Institute (SFEI) and Point Blue Conservation Science (Point
Blue). Representatives from these organizations will provide a presentation of their conservation
science work and similar SAP work in the region. Preliminary estimates for formation and
engagement of a SAP range between $50,000 and $100,000 annually. The draft Fiscal Year
(FY) 2019-20 Budget includes $100,000 for this effort.
DISCUSSION
The District regularly works on projects that require scientific expertise to inform land
management and research objectives. The Board of Directors (Board) discussed the formation of
a SAP at the December 6, 2018 Strategic Retreat (R-18-148, Attachment 1). A SAP would
establish the scientific basis to aid and inform the District when faced with challenging
management decisions. A SAP would also advance research efforts for important regional,
science-based management topics. Additionally, a SAP would also present an independent
review of the District’s land management decisions and ongoing practices.
Staff previously presented a contracting model to secure SAP services that provides flexibility in
the formation and use of a body of scientists to provide independent review of District projects
and topics of interest (See Process Diagram, Attachment 2). Two non-profit, scientific
organizations in the Bay Area are well suited to provide these contract services, SFEI and Point
Blue. Representatives from these organizations have offered to present additional information to
the Board regarding similar work they have completed in the region to assist the District in
evaluating the formation of the SAP.
R-19-32 Page 2
FISCAL IMPACT
Preliminary estimates for the expected contract cost for SFEI to convene and coordinate a
Science Advisory Panel range from $50,000 to $100,000 annually. The annual cost would vary
dependent upon the number of meetings held per year, the number of topics and management
actions requested for review, and deliverables or ‘white papers’ requested.
BOARD COMMITTEE REVIEW
This item is presented to the full Board given full Board interest.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
Formation of a Science Advisory Panel is included in the draft FY2019-20 Budget. Upon
approval of the Budget, staff will begin to assemble the contract(s) necessary for forming the
SAP and bring these contracts to the Board for consideration of approval in early FY2019-20.
Attachments:
1. 12/6/18 Strategic Retreat Board Report R-18-148, Formation of a Science Advisory Panel
2. Proposed Science Advisory Panel Process Diagram
Responsible Department Head:
Ana Ruiz, AICP, General Manager
Prepared by:
Kirk Lenington, Natural Resources Manager
Rev. 1/3/18
R-18-148
Meeting 18-41
December 6, 2018
AGENDA ITEM 2
AGENDA ITEM
Formation of a Science Advisory Panel
GENERAL MANAGER’S RECOMMENDATION
Review and provide direction on the proposed formation of a Science Advisory Panel as
described in the staff report.
SUMMARY
A Science Advisory Panel (SAP) would enhance the scientific validity of ecosystem
management decisions and serve as an important resource to inform regional management topics.
Additionally, the SAP would also present an independent science-based review of the
Midpeninsula Regional Open Space District’s (District) existing and ongoing land management
practices and decisions. Several strong, scientific institutions operate within the San Francisco
Bay region and offer unique scientific expertise for the District’s conservation efforts. The San
Francisco Estuary Institute (SFEI) and Point Blue Conservation Science (Point Blue) provide
complimentary conservation science expertise. Based on staff research, the General Manager
recommends forming a SAP via a contractual arrangement with SFEI, and Point Blue as a
subcontractor. An annual work plan, that identifies specific topics and projects for SAP review
and input, would be prepared as part of the annual action plan and budget development process.
DISCUSSION
Background
The District regularly works on projects that require scientific expertise to inform land
management and research objectives. Staff typically includes subject matter expertise on project
teams. Additionally, staff have worked with local academic institutions on numerous projects to
ensure that resource management decisions utilize the full breadth of scientific understanding
and incorporate results of the latest research, or directly drive scientific exploration of subjects
by funding original research.
Scientific knowledge is driven by research (and opinions), which through repeated observation
and experimentation, enhances the confidence of results and advances the field of study by
coalescing around accepted scientific findings. This process can be slow and sometimes obtuse
to the outside observer or land manager seeking to apply scientific findings to land management
decisions. Moreover, seemingly contradictory findings can exist on a subject, requiring a trained
expert familiar with the full breadth of findings on a subject to determine ‘what the science says’
(or does not say) on a particular subject.
Attachment 1
R-18-148 Page 2
The District’s usual practice of contracting with subject matter experts is largely successful in
ensuring that staff applies the best and most current scientific findings to District projects.
However, this practice provides a single opinion on issues, which is not always sufficient for
controversial subjects where scientific opinion has not yet coalesced. Having a larger,
independent scientific review body would address some of these challenges.
A SAP would establish the scientific basis to aid and inform the District when faced with
challenging management decisions. A SAP would also advance research efforts for important
regional, science-based management topics. Additionally, a SAP would also present an
independent review of the District’s existing and ongoing land management decisions.
Based on staff research, the General Manager recommends using a contracting model to secure
SAP services, which would provide flexibility in the formation and use of a body of scientists to
provide independent review of District projects and topics of interest (See Process Diagram,
Attachment 1). The Santa Clara Valley Water District, who established a Science Advisory Hub
to support their One Water Plan Program in 2014, provides a good example of this contracted
advisory body structure. Their science advisory structure is provided under contract by the San
Francisco Estuary Institute-Aquatic Science Center (SFEI).
San Francisco Estuary Institute
Formed in 1986 (originally as the Aquatic Habitat Institute), the San Francisco Estuary Institute
(SFEI) was established to ensure that the best and most current scientific understanding was
applied to environmental management decisions within the San Francisco Bay region. SFEI
founders believed that management of the Estuary would be enhanced if all sides in debates over
water quality policy had access to sound, objective, scientific information about pollutants. To
remain focused on the science, SFEI was prohibited from recommending water quality policies.
To this day, SFEI continues to function as an independent, scientific body supporting work
throughout the San Francisco Bay region, working with other organizations and agencies to
inform many natural resource issues and topics well beyond its original water quality focus.
SFEI is well suited to address many District subject matter needs, from contaminants and
toxicity to aquatic systems restoration and other water resources information needs.
Additionally, SFEI has established connections with many local institutions, allowing it to draw
upon national and international scientific expertise on broad natural resource topics on an as
needed basis. Some examples of SFEI’s programs and projects include their historical ecology
program, the Re-Oaking Silicon Valley Project, and SFEI’s role as the science advisors for the
Resilient By Design Bay Area Challenge.
Point Blue Conservation Science
Point Blue Conservation Science (Point Blue), formerly the Point Reyes Bird Observatory, is an
interdisciplinary group of scientists organized as a 501(c)(3), working on a variety of land
management and technical areas relevant to the District’s interests. Of note is the expertise they
have developed through establishment of the Rangeland Monitoring Network, which is a
regional monitoring program to measure the ecological value of rangelands and recommend
conservation actions that enhance their function for people and wildlife. Point Blue has also
established significant expertise related to climate change and restoration science, providing
scientific expertise throughout San Francisco and the central coast regions of California.
Science Advisory Panel
Point Blue and SFEI have worked jointly on several projects within the San Francisco Bay
Attachment 1
R-18-148 Page 3
region to provide a wide breadth of scientific review. Because each organization has
complimentary conservation science expertise, the General Manager recommends forming a
SAP as a contractual arrangement through SFEI, with Point Blue as a subcontractor. This
structure would take advantage of SFEI’s administrative experience running similar advisory
bodies for the Santa Clara Valley Water District and the Sacramento-San Joaquin Delta
Restoration Plan, and tap into the significant terrestrial and working lands technical expertise
provided by Point Blue.
The initial responsibilities of the Science Advisory Panel could include the following two main
areas of work:
1. Preparation of summary briefing papers on topics of interest to the District.
Approval of this list of topics could be a component of the Board’s annual action plan
and budget development process. Examples of topics that are currently relevant to the
District’s work are below:
• Coastal Riparian Ecosystem Buffers and Ecological Function
District staff have been working with partners to develop Riparian Easements on
agricultural conservation projects to protect ecological functions, water quality, and
riparian habitats. Significant gaps in ecological science exist relative to which
ecological services are provided by differing riparian widths. Given the financial and
agricultural viability costs related to protecting riparian habitats, establishing sound
scientific basis for these corridor widths is critical to the successful implementation of
conservation actions.
• Climate Change
The Board recently adopted the Climate Action Plan and Climate Policy. The work
on this program now turns to studying ways for reducing the District’s greenhouse
gas emissions associated with all aspects of District work. Additionally, work will
soon begin to evaluate enhanced carbon sequestration actions and identify those areas
and habitats that are more and less resilient to the forecasted impacts associated with
climate change.
2. Providing Review and Scientific Opinion on Specific Projects
During the preparation of the annual work plan, staff would identify those projects where
it would be most beneficial to receive outside scientific review to inform decision-
making. Examples of potential projects include:
• Toxicological Review of Pesticides within the IPM Program
During the review of the IPM Program and evaluation of glyphosate toxicity, the
Board received information from the District’s toxicological consultant on the human
health and potential environmental impacts of chemical pesticide use. Questions
were raised by several members of the public regarding the adequacy of the
toxicological review with a suggestion to form a science advisory committee.
• Prescribed Fire Program Development
The District’s development of a Prescribed Fire Program was initiated in FY2018-19
and is expected to be completed within the next two years. This work will establish
the parameters and practices for using fire to manage and restore habitats across the
Attachment 1
R-18-148 Page 4
open space preserves and with partners. Fire science is a relatively young field of
ecological study and significant disagreements exist regarding the efficacy of fire for
ecosystem restoration and the frequency of historic fire on the landscape. This,
combined with the inherent risk of fire, will mean that sound science will be critical
to the success of this program.
In addition to these main areas of focus, a SAP could also host an Annual Year-in-Review
meeting to share the results of the work program and major findings with a wider audience
including our partners, stakeholders, and the public.
FISCAL IMPACT
Preliminary estimates for the expected contract cost for SFEI to convene and coordinate a
Science Advisory Panel range from $50,000 to $100,000 annually. The annual cost would vary
dependent upon the number of meetings held per year, the number of topics and management
actions requested for review, and deliverables or ‘white papers’ requested. If supported, a budget
for this panel would be included in the Fiscal Year 2019-20 Budget & Action Plan.
BOARD COMMITTEE REVIEW
This item is presented to the full Board given full Board interest.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
If supported by the Board, staff will incorporate the development of a Science Advisory Panel as
laid out in this report into the Fiscal Year 2019-20 Budget process.
Attachments:
1. Proposed Science Advisory Panel Process Diagram
Responsible Department Head:
Ana Ruiz, AICP, General Manager
Prepared by:
Kirk Lenington, Natural Resources Manager
Attachment 1
Attachment 2: Proposed Science Advisory Panel Process Diagram
Scope of Work
and
Budget Request
Science
Advisory
Panel
San Francisco
Estuary Institute
(SFEI)
with
Point Blue
Conservation
Science
(Point Blue)
Initiating Party : Board of Directors Request
When: Annual Action Plan Process
What: “Topics of Interest Briefing Papers”
Initiating Party: Staff Request
When: Annual Action Plan Process
What: “Project Specific”
Public
Planning and Natural
Resources Committee (PNR)
Review, comment, and optionally,
forward SAP Report to Board
Ad-Hoc
Scientists
and
Researchers
Sub-Contract
Additional Expertise?
February
Action Plan
Approval
Paper and Reports
Research and
Meetings
(Distinct to Each
Project/Request)
General Manager
and Staff Review
Review, comment, and recommend FYI or
Presentation to PNR/Board
General Manager
INITIATION CONTRACTING AND BUDGET WORK AND PROCESS
R-19-35
Meeting 19-08
March 27, 2019
AGENDA ITEM 10
AGENDA ITEM
Local/County Permit Case Studies
GENERAL MANAGER’S RECOMMENDATIONS
1. Receive permit case study information to understand the complexities, redundancies, and
cost/schedule factors of the multi-layer permitting processes that affect Midpeninsula
Regional Open Space District projects.
2. Direct the General Manager to continue to gather more information and engage in
additional discussions with local jurisdictions and return to the Board with findings and
options in the fall/winter.
SUMMARY
Earlier this year, the Midpeninsula Regional Open Space District (District) considered pursuing
state legislation to exempt local/county permits for minor site development and restoration work
on District lands. During prior discussions with the Board about District permitting issues, the
Board of Directors (Board) raised several questions about the permit redundancies and multi-
regulatory level reviews of District projects. These questions prompted a suggestion for the
General Manager to provide permit case studies that highlight ongoing permit complexities,
redundancies, and cost/schedule factors that continue to affect the delivery of District projects.
On March 27, staff will provide the Board an overview on the project delivery process to
describe the Board approval process and multiple public review opportunities that exist within
District processes, and three case studies to illustrate the District’s ongoing permitting issues.
DISCUSSION
With a mission that includes the protection and restoration of the natural environment, the
District has continuously demonstrated its expertise in effective resource stewardship and land
management for nearly 50 years. The District regularly encounters overlapping and redundant
jurisdictional permitting processes at the local, county, state, and federal levels that can
substantially increase project costs and extend project delivery times, creating an excessive
financial burden on public taxpayers. To this end, staff is examining a variety of ways to mitigate
these impacts.
This report provides an overview of the District’s project delivery process and three case studies
to illustrate major ongoing themes and issues related to project permitting.
R-19-35 Page 2
Project Delivery Overview:
The District follows a robust project delivery process with multiple public meetings at which
different phases of a project are reviewed by the Board and the public. Typically, a project goes
through conceptual design, environmental review, permitting, final design, bid and award,
construction, and project closeout phases. For large, complex projects, or smaller projects with
policy implications, a Board Committee reviews and the full Board approves the conceptual
designs at publicly noticed meetings. In addition, the full Board approves the environmental
review findings and any awards of contract for work over $50,000, also at publicly noticed
meetings. For small to medium scale projects that implement prior Board-approved plans or
policies, which had previously gone through prior Committee and Board reviews and approvals
at public meetings, the Board confirms and approves the project scope, schedule, and budget as
part of the annual Action Plan and Budget approval process, and approves any awards of contract
for work over $50,000. If a project significantly deviates from the Board-approved scope,
schedule, budget, or policy framework, the General Manager would bring forth the project to the
Board for review and approval regardless of the size of the project. This design review and
approval process provides the level of detail necessary for the Board to direct the allowable uses,
the specific amenities and improvements, overall design character, use of green materials,
location, scale, connectivity, cost, and any other project specific elements important to the Board.
The design review and approval process also allows the Board to provide oversight on
conformance to District Policy and design standards. All Board discussions take place in public
meetings (notice of which is advertised per the Brown Act) that provide the public with
opportunities to receive information, provide comments, and raise issues, concerns, or
suggestions to the Board as part of the District’s transparent public participation process during
critical project phases.
In addition, the District follows the California Environmental Quality Act (CEQA) process to
review the environmental impacts of and identify mitigate measures for District projects.
Consistent with the CEQA requirements, the District records Notices of Exemption with the
appropriate County Recorder’s Office, who post the notices for public review. Similarly, the
District sends a Notice of Preparation (NOP) for Environmental Impact Report (EIR) or a Notice
of Intent (NOI) to adopt Negative Declaration (ND)/Mitigated Negative Declaration (MND) to
the State Clearinghouse. The State Clearinghouse notifies the appropriate regulatory agencies,
such as the US Army Corps of Engineers (USACE), the California Department of Fish and
Wildlife (CDFW), the Regional Water Quality Control Board (RWQCB), and counties of the
availability of the environment documents for review. These permitting agencies have the
opportunity to review and comment on District projects through the CEQA process. Another
key feature of the CEQA process is the opportunity for the public to review and provide input on
District projects and the related environmental documents through public scoping meetings and
public hearings.
Another component of the District’s project delivery process is the internal review of projects to
ensure that these adhere to the District’s mission and comply with Board-approved District
policies. Staff applies a high bar to project design to ensure that projects, per the mission
statement, ‘protect and restore the natural environment and provide opportunities for
ecologically sensitive public enjoyment and education’. The District’s mission is reinforced in
all Board-adopted policies, such as the Resource Management Policies and Coastal Service Plan,
which staff rely on to guide the design and implementation of District projects.
R-19-35 Page 3
Themes for Permitting Issues:
Issues encountered during project permitting include:
1. Federal/state/local overlap and redundancy (permitting and public process):
Significant overlap of regulatory subject area and public review processes exists across
the federal, state, and local levels. For example, a typical culvert replacement project on a
District road may be within the following jurisdictional areas and subject to the following
permits: federal Clean Water Act (US Army Corps of Engineers); California State Porter
Cologne Act (California Regional Water Quality Control Board); California Fish and
Game Code (California Department of Fish and Wildlife); and federal Clean Water Act
stormwater discharge laws (County or City). Depending upon the size and surrounding
terrain where the project is located, local agency grading and/or zoning permits may also
be required.
2. Expertise – government agency with nearly 50 years of experience:
The District has built a skilled workforce and is recognized at a national level for its
expertise in managing natural lands, as well as planning, constructing, and maintaining
trails within the natural landscape. This expertise is recognized by many of the staff
working at the federal and state regulatory agencies who partner with the District on
many programs. They also recognize the District’s role in enacting special status species
recovery and managing rare and sensitive habitats.
When seeking permits from local agencies, District staff periodically encounter staff
responsible for issuing permits who do not understand or have experience with projects in
natural lands and who apply conditions of approval for the built/urban environment that
are not well suited for restoration projects located in the natural environment. District
staff is then confronted with local permitting processes and conditions that are difficult to
implement in the natural landscape and are ineffective and inappropriate for the wildland
setting. For example, local agency tree mitigation requirements are often not effective
and inappropriate for projects located in dense forests in the middle of an open space
preserve with overstocked fuels.
3. Multiple local agency jurisdictions with varying design standards that result in
inconsistent conditions of approval:
The District faces a relatively unique challenge in the permitting of projects due to the
multiple local jurisdictions overlapping District boundaries. Because District boundaries
encompass 20 different local governmental agencies (17 cities and 3 counties), the
variability in the types of local regulatory control and application of ordinances is
significant. For District staff responsible in obtaining permits for projects, it can be a
confusing process and one where the application of similar ordinances and rules varies
greatly. This variability can even be seen within the same jurisdiction due to staff
turnover from year to year.
Case Studies:
Below are three examples of projects that illustrate the difficulties encountered by the District:
1. Harkins Bridge Replacement:
Project Overview:
This project included the replacement of a 50-foot long vehicle bridge in a sensitive
environment and a complex regulatory setting in lower Purisima Creek Redwoods Open
R-19-35 Page 4
Space Preserve. The Board awarded a design contract, selected the preferred bridge
alternative, certified the CEQA document, and awarded a construction contract at
multiple, publicly noticed meetings.
Permit Process:
The permitting process included review and approval of the project plans, details, and
environmental review findings at the federal, state, and local levels. The following is a
list of the required permits:
• Section 404 permit from the USACE
• Biological opinion from the US Fish and Wildlife Service (USFWS)
• Streambed alteration agreement from CDFW
• Section 401 certification from the RWQCB
• San Mateo County (County) Resource Management permit
• County Stormwater permit
• County Demolition permit
• County Building permit
• County Coastal Development permit
Permit Issues:
The extensive and multi-regulatory permit process demonstrates the complex and
interlinked nature of local, state, and federal permits. The County permit process required
significant staff resources for the District and the County. Both the District and the
County conducted separate public review and comment processes, duplicating the public
outreach and associated taxpayer costs. Meanwhile, always looming is the short
construction window, dictated by local species protection considerations and weather. As
a result, permitting timelines and delays have repeatedly affected the potential of missing
the originally scheduled construction window, thereby postponing construction by up to a
year. Permits for the Harkins Bridge project took two and half years to secure from the
time of application to receipt.
2. Oljon Trail:
Project Overview:
The project consisted of the design and construction of a new 1.3-mile multi-use
recreation trail to connect the El Corte de Madera (ECDM) parking area with the
southern portion of the preserve. Additionally, 0.66 miles of existing trail and 800 feet of
old logging roads were abandoned and restored in order to achieve the goals of the
Board-approved ECDM Watershed Protection Program. Watercourse crossings were
installed in seven locations, consisting of two wooden bridges and five wooden
puncheons (a structure similar to a low boardwalk).
Permit Process:
The permitting process required a multi-jurisdiction review and approval of the project
plans, details, and environmental review findings. Local permits were issued by San
Mateo County, covering site grading and the construction of bridges, retaining walls, and
puncheons. An agreement with the CDFW was also required to cover the construction of
bridges and puncheons within the riparian areas. The agreement with CDFW was secured
prior to issuance of permits from San Mateo County. Below is a summary of the
permitting agency and types of permits issued:
R-19-35 Page 5
• Streambed Alteration Agreement from CDFW
• San Mateo County (County) Timber Preserve permit
• County Grading permit
• County Architectural Review permit
• County Building permit
Permit Issues:
The permitting process with San Mateo County took 19 months from application to
issuance. Multiple plan checks and reviews required the District to update and resubmit
project plans in order to comply with County design requirements. These requirements
are generally focused on urban design standards that do not translate to the type of low-
impact public recreational projects that the District constructs in a rural setting. For
example, a County Planning Department plan checker took the position that no trail
construction could occur near or under tree canopy within the Preserve. This highlights
the County’s unfamiliarity of District Preserve lands and how the District manages the
potential impacts of public recreational trail development. This unfamiliarity of the
District’s trail construction and environmental preservation work leads to delays in the
local permitting process, and significant staff time and resources to educate other agency
staff, address comments, and resubmit plans. Compared to the 19-month County
permitting timeline, the State’s CDFW 1600 Agreement was issued only seven months
after application.
Additionally, the construction and monitoring requirements incorporated into the project
by the District, as detailed in the State CDFW 1600 Agreement, and the District’s project
Stormwater Pollution Prevention Plan (SWPPP) and MND, were already more stringent
than San Mateo County’s final conditions of permit approval. San Mateo County’s
Grading Permit included 19 conditions of approval which were repeated verbatim from
the project MND prepared by the District. This verbatim application of the District’s own
project requirements and CEQA mitigations occurs regularly at the local permitting level.
In the end, the additional and lengthy review at the local level, and the costs to the
taxpayer, resulted in no substantive changes to the project.
3. Five Restrooms/Four Jurisdictions:
Project Overview:
The District is seeking to improve five vault toilet restrooms at parking areas located in
four different local agency jurisdictions. Four of the restrooms will replace existing vault
toilets, and one will be a new addition to that parking area. Below is a summary of the
local jurisdictions who require permits for the new restrooms:
San Mateo County:
• Purisima North Restroom Replacement
• Russian Ridge Restroom Replacement
City of Palo Alto
• Monte Bello Restroom Replacement
Town of Portola Valley
• Windy Hill Restroom Replacement
R-19-35 Page 6
Town of Los Gatos
• Kennedy Trail New Restroom
The District intends to use a standardized pre-fabricated restroom design (similar to what
exists at new parking areas) and combine all five restrooms together into one Design-
Build Entity (DBE) contract to attract more contractors. The DBE would be responsible
for design, permitting, procurement, and installation at all five sites. This approach would
increase interest from bidders, offer an economy of scale, and a reduction in the
construction window due to the standardized and repetitive nature of the work.
Permit Process:
The permit process for each of the four jurisdictions will generally follow the same
permit review process:
Planning Department Building Department Specialty Departments
The county or city Planning Department typically completes the application intake and
determines compliance with zoning, land use, and general plan ordinances. Any non-
compliance issues at this level may result in exemption requests, public notices, and/or
commission hearings.
The Planning Department then routes the plans to the Building Department to complete
the detailed review of technical documents and construction plans. Local and/or state
building codes determine compliance at this level, and staff identify technical
exemptions, such as grading permit exemptions. At this stage, the plans also route to
specialty departments, such as Fire and Environmental Health, as warranted.
Permit Issues:
Although the four replacement restrooms will follow all applicable jurisdictional and
District Best Management Practices (BMPs), the District anticipates that each local
government agency will impose its own unique permit requirements for each site. Even
though the permit review process is similar for each jurisdiction, there are differing
design standards, permit thresholds, and exemption criteria, which could result in time
delays, overlapping permits, and inconsistent requirements that will need to be sorted to
ideally reach a consensus among amongst all regulatory jurisdictions.
For example, some of the restrooms may be subject to an Architectural Review process,
which would be unique to each jurisdiction. The process for each County/City may differ
in design criteria, qualitative factors, and public input. It is reasonable to expect that these
restrooms would go through substantive review and incur time delays as a result.
For planning purposes, each jurisdiction provided an estimated permit review and
processing time. The estimated time difference between the jurisdictions is up to 12
months, not including delays due to public noticing requirements, responding to permit
conditions, and design revisions. It will be very challenging to keep all five restrooms on
the same project schedule. If an economy of scale is desired for construction, the District
may need to push out the bidding process a year or more, which may negate the cost
savings that could have been realized by packaging the replacements under one contract
if construction costs continue to increase over time.
R-19-35 Page 7
Based on preliminary conversations with each jurisdiction, the District anticipates
differing interpretations of local codes, which can modify the outcome at each site since
the building departments of many local municipalities indicate that they hold jurisdiction
over pre-fabricated buildings.
The San Mateo and Santa Clara County Departments of Environmental Health will need
to issue permits for the restrooms in their respective jurisdictions. Because both
departments have ordinances discouraging the use of vault toilets, the District will need
to apply for a variance at each site. The criteria for granting the variance includes proving
infeasibility of septic sewer and domestic water systems, yet there are no quantitative
benchmarks to determine infeasibility. Instead, County staff will review each site
individually, and a determination of infeasibility will be made at the sole discretion of the
reviewer. It is reasonable to anticipate different outcomes based on the lack of definitive
standards.
These case studies and the District’s project delivery process will be discussed in greater detail
on March 27, and the Board will have an opportunity to ask questions to further understand the
Board and public review processes of District projects and the overlapping and redundant
permitting processes that are currently in place.
FISCAL IMPACT
There is no cost associated with this item.
BOARD COMMITTEE REVIEW
This item has not been reviewed by a Committee.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
The District will continue to evaluate potential options for streamlining the local permitting
process, including the potential for a future legislative proposal to streamline or exempt specific
permitting processes for minor site development and restoration work. This year, staff will
continue to gather more information and engage in additional discussions with local jurisdictions
and return to the Board with findings and options in the fall/winter.
Responsible Department Head:
Susanna Chan, Assistant General Manager
R-19-35 Page 8
Prepared by:
Joshua Hugg, Governmental Affairs Specialist
Scott Reeves, Senior Capital Project Manager
Zachary Alexander, Capital Project Manager III
Aaron Hebert, Water Resources Specialist
Rev. 1/3/18
R-19-37
Meeting 19-08
March 27, 2019
AGENDA ITEM 11
AGENDA ITEM
Successor Agreement between San Mateo County and Midpeninsula Regional Open Space
District Regarding Fire Services
GENERAL MANAGER’S RECOMMENDATIONS
1. Approve the Successor Agreement with San Mateo County regarding fire services.
2. Authorize the General Manager and General Counsel to approve any minor or technical
changes to the attached Agreement.
3. Authorize the General Manager to reimburse San Mateo County for the one-time purchase of
an Emergency Rescue Vehicle, in an amount not to exceed $60,000.
SUMMARY
The General Manager recommends entering into a Successor Agreement with San Mateo County
regarding fire services for a new fifteen-year term. As part of this agreement, the General
Manager also recommends authorizing an expenditure of up to $60,000 to reimburse the County
for the one-time purchase of an Emergency Rescue Vehicle to provide specialized medical
rescue services for public trail users. This Report provides a description of the Successor
Agreement terms, conditions, and financial considerations.
DISCUSSION
Background
As part of San Mateo County Local Agency Formation Commission (LAFCo) approval of the
Coastside Protection Program in 2004, the Midpeninsula Regional Open Space District
(District) approved an Agreement with San Mateo County (County) regarding fire services on
District lands in the Coastside Protection Area (see report R-04-36). This Agreement provided
for fire service fees paid by the District to the County annually in lieu of property taxes with a
“tax neutral” impact. This original Agreement had a fifteen-year term, which expired on March
16, 2019.
Successor Fire Agreement
County and District staff have met and negotiated a new Successor Agreement with a new
fifteen-year term, which continues collaboration on the following key fire services:
1. Fire and emergency medical services
2. Mutual aid
3. Site-specific fuel modification and management
R-19-37 Page 2
4. District will coordinate with County Fire to identify water resources on District lands that
may be useful for fire suppression
Under the new recommended Successor Agreement, the District will continue to pay fire service
fees to the County twice annually, in January and July. The fees increase 2% annually and are
re-calculated as the District acquires additional property in the Coastal area served by County
Fire. During the original 15-year term of the agreement, the District paid a total of $75,799.04 in
fire service fees. The annual fees for the most recent year, 2018-19, were $6,885.54. Under the
original Agreement, the District also made a one-time payment of $50,000 for the County to
purchase a fire vehicle.
All relevant deal terms from the prior agreement are included in the new Successor Fire
Agreement, as well as the following negotiated deal terms:
1. The District will make a one-time reimbursement not to exceed $60,000 for the County’s
purchase of an Emergency Rescue Vehicle (ERV), which is a 4X4 quad equipped with a
stretcher, to provide specialized medical rescue services for public trail users on District
lands. The County requested this equipment to better respond to medical calls in remote
areas inaccessible by vehicle.
2. In exchange for the ERV reimbursement, the County agreed to modify the District’s
obligation to continue to maintain a 1,500 to 2,000 gallon water truck for fire
suppression. Instead, the District has agreed to provide a water truck for mutual aid calls
when feasible as non-fire line assistance. The District requested this change because
staffing the water truck has become increasingly problematic given the primary
maintenance responsibilities of District employees with commercial driver’s licenses.
FISCAL IMPACT
There are sufficient funds in the amended Fiscal Year 2018-19 budget to accommodate the one-
time reimbursement of up to $60,000 for the County’s purchase of an ERV. If, however, the
County does not purchase the ERV this current fiscal year, the District will include the expense
in next fiscal year’s Budget.
BOARD COMMITTEE REVIEW
This item is coming to the full Board given Board interest in the project.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act and the Coastal Service Plan.
CEQA COMPLIANCE
The renewal of the Agreement with the County is not a project for the purposes of the California
Environmental Quality Act.
NEXT STEPS
R-19-37 Page 3
Upon District Board approval, the San Mateo County Board of Supervisors will consider
approval of the Agreement on April 9, 2019. After the County purchases the ERV, the General
Manager will approve the reimbursement not to exceed $60,000 and inform the full Board at
next available Board meeting of the reimbursement.
Attachment
1. Successor Agreement
Responsible Department Head:
Michael Williams, Real Property Manager
Prepared by:
Michael Williams, Real Property Manager
Page 1 of 7
SUCCESSOR AGREEMENT
BETWEEN
SAN MATEO COUNTY
AND
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
(REGARDING FIRE SERVICES)
RECITALS
WHEREAS, the Midpeninsula Regional Open Space District (“DISTRICT”) and San Mateo
County (“COUNTY”) entered into an Agreement (Regarding Fire Services) effective on March 16,
2004 (“2004 Agreement”), which agreement was for a fifteen year term expiring on March 15, 2019;
and
WHEREAS, the 2004 Agreement provides that the DISTRICT and the COUNTY will meet
and negotiate in good faith regarding a Successor Agreement; and
WHEREAS, the DISTRICT and COUNTY have conferred and negotiated regarding a
Successor Agreement and desire to enter into this Successor Agreement to provide for continued fire-
related services to DISTRICT lands in the Coastside Protection Area that are not currently provided
within the State Responsibility Area by the California Department of Forestry and Fire Protection
(Cal Fire); and
WHEREAS, on September 7, 2004, the San Mateo County Local Agency Formation
Commission ("LAFCo") approved the DISTRICT’S Coastside Protection Program which expanded
DISTRICT'S boundaries to the Coastside Protection Area; and
WHEREAS, the DISTRICT owns, manages and acquires land in the Coastside Protection
Area, and Public Resources Code Section 5561.6 provides that: "For the purposes of the prevention
and suppression of fires on such lands, the board [of an open space district] may enter into co-
operative mutual aid agreements with the federal government, the State, any municipality, county or
district..."; and
WHEREAS, the approved Final Program Environmental Impact Report (“EIR”), adopted in
connection with the DISTRICT’S Coastside Protection Program, contains Mitigation Measures
which require DISTRICT to undertake specified fire-related joint operations with the COUNTY,
including consultation on site-specific fuel modification and management programs for specific lands
acquired as part of DISTRICT's Use and Management site planning process; coordination on review
of available dry hydrant water resources on specific lands acquired, coordination on use of a
DISTRICT 1,500-2,000 gallon maintenance-style water truck for mutual aid calls, and formalizing a
mutual aid agreement; and
Attachment 1
Page 2 of 7
WHEREAS, the 2004 Agreement sets forth arrangements between the DISTRICT and the
COUNTY to address these Mitigation Measures and the parties desire to continue working
cooperatively to implement these Mitigation Measures to maintain a jointly beneficial agreement
that will further the mission of both agencies for the public benefit.
NOW, THEREFORE, the parties mutually agree as follows:
1. Fire Services Fee. DISTRICT, in exchange for COUNTY's services as set out in this
Agreement, will compensate COUNTY by means of a Fire Services Fee (hereafter "Service
Fee") as set out in this Successor Agreement.
2. Scope.
a) DISTRICT properties that are subject to this Successor Agreement include all lands owned or
acquired by DISTRICT in fee title during the term of this Successor Agreement and the 2004
Agreement that are within the geographic jurisdictional boundaries of the Coastside
Protection Area as approved by LAFCo and that are not described in paragraphs (b) and (c)
of this Section 2, below: Such properties are hereafter referred to as "Eligible Properties."
b) Lands owned or acquired by DISTRICT from another government agency and lands
located within the boundaries of a municipality or the boundaries of a fire
protection district are exempt from this Successor Agreement.
c) Lands served by another fire services entity, or which remain subject to property-related
taxes which fund COUNTY Services, are exempt from this Agreement.
3. Reports.
a) By January 15 of each year during the term of this Successor Agreement, DISTRICT will
report to COUNTY all lands owned by the DISTRICT and all new acquisitions by the
DISTRICT of lands within the Coastside Protection Area completed in the preceding
twelve months between January 1 and December 31, and provide GIS shapefiles to
the County Manager’s Office.
b) By January 15 of each year during the term of this Successor Agreement, DISTRICT will
update COUNTY of all lands that are opened for public trail and recreational use within
the Coastside Protection Area, and provide updated GIS shapefiles to the County
Manager’s Office.
4. Payment Schedule. The Service Fee from DISTRICT shall be forwarded to COUNTY
in two semi -annual installments, on January 1 and July 1of each calendar year.
5. Calculation. The Service Fee shall be calculated based on the following formula:
a) In consideration of the Fire Services set forth in Section 6 herein, for each Eligible
Property, DISTRICT will pay COUNTY an annual Service Fee equal to the greater of
either:
(i) The pro rata share of property tax COUNTY would otherwise have received
from tax levied upon the Eligible Property , based upon the assessed valuation of
Attachment 1
Page 3 of 7
the Eligible Property and the actual property taxes levied upon the Eligible
Property on the date it was acquired by DISTRICT; or
(ii) The pro rata share of property tax COUNTY would otherwise have received from
tax levied upon the Eligible Property on the date it was acquired by DISTRICT,
based on the current average assessed valuation per acre of undeveloped vacant
lands in the Coastside Protection Area. The current average assessed valuation
per acre will be calculated based on the Fiscal Impact Analysis dated June 6, 2003
prepared by Economics Research Associates, and submitted to LAFCo in
connection with the application to approve the Coastside Protection Program.
As used in this Subsection (a), the term "pro rata share of property tax COUNTY
would otherwise have received from tax levied upon the Eligible Property” shall mean
solely that share of property tax that would have been allocated to the COUNTY for
COUNTY fire protection services, and shall not mean that share of property tax that
would have been allocated to COUNTY generally.
b) For the purpose of calculating each payment for which a Service Fee is to be paid to
COUNTY, if the Service Fee is calculated based upon the formula described in
Subsection (a) (ii) above, the initial amount of such Service Fee shall be the amount of
the Service Fee as calculated under Subsection (a) (ii), increased by 2% per year for
each full year which has elapsed between June 30, 2003, and the date of acquisition.
Thereafter, regardless of whether the Service Fee to be paid hereunder is based upon the
formula set out in Subsection (a) (i) or (a) (ii) above, the Service Fee shall be increased
at an annual rate of 2%, effective June 30 of each year.
c) In the event the Eligible Property is subsequently conveyed by DISTRICT to a third
party person or entity, DISTRICT shall, as of the effective date of such conveyance,
be relieved of any future obligation for payment of a Service Fee to COUNTY for such
Eligible Property and such Eligible Property shall thereafter cease to be an Eligible
Property within the meaning of this Agreement .
d) The parties acknowledge that certain DISTRICT Eligible Properties may be leased
for private agricultural, residential, or other private use. Such Eligible Properties may
be subject to a Possessory Interest Tax or other real property tax (hereafter
"Alternative Tax"). In such cases, COUNTY will continue to receive the Alternative
Tax revenue generated by such Eligible Property. Therefore, no Service Fee will be
due from DISTRICT to COUNTY for services provided to such Eligible Properties so
long as the Alternative Tax continues to be assessed.
e) Payment Towards the Purchase of Emergency Rescue Vehicle. As further consideration
for COUNTY’s specialized medical rescue services which are provided to public trail
users, DISTRICT shall provide a one-time reimbursement of up to $60,000 to COUNTY
to be applied to the purchase of an equipped Emergency Rescue Vehicle that will be used
by COUNTY to provide emergency services to DISTRICT owned and managed lands in
the Coastside Protection Area. COUNTY shall provide evidence of such purchase to
Attachment 1
Page 4 of 7
DISTRICT in order to receive reimbursement. The vehicle will display an authorized
DISTRICT logo identifying DISTRICT as a participating funding agency.
6. Fire Services. DISTRICT will pay COUNTY the Service Fee in consideration for
COUNTY providing DISTRICT fire services as follows:
a) Fire and Emergency Medical Services. COUNTY will provide wildland and structure
fire prevention and suppression services, and emergency medical services, to DISTRICT
owned and managed lands in the Coastside Protection Area.
b) Mutual Aid Agreement. DISTRICT and COUNTY will continue the cooperative
relationship already established between the two agencies. In March 2005, DISTRICT
and COUNTY entered into an Operating Plan between San Mateo County Fire and the
DISTRICT and, during the term of this Successor Agreement, the parties will confer in
good faith to maintain in place the Operating Plan or a successo r operating plan.
Additionally, DISTRICT and COUNTY will endeavor to meet and confer every 5 years
in order to discuss trends in calls for service in order to assess whether changes to the
Operating Plan are warranted.
c) Site-Specific Fuel Modification and Management Program. In addition to continuing its
current fuel management practices, as new lands are acquired, DISTRICT will consult with
COUNTY on an annual basis or when requested by COUNTY in developing site-specific
fuel modification and management programs for specific lands acquired, as part of
DISTRICT's Use and Management Planning Process.
d) Additional Water Resources. DISTRICT will consult with COUNTY to determine
whether the construction of dry hydrants on specific lands acquired by DISTRICT in the
Coastside Protection Area is feasible in order to provide additional remote area water
supplies for fire suppression activities. During the term of this Successor Agreement, the
DISTRICT will continue to maintain in service a 1,500-2,000 gallon maintenance-style
water truck and the District will make this truck available for mutual aid calls when
feasible, at DISTRICT’s sole discretion. When available, water truck assistance provided
by DISTRICT would be in accordance with DISTRICT policy (i.e., non-fire line
assistance). DISTRICT will work cooperatively with COUNTY to identify additional
water source resources on DISTRICT lands that would be mutually beneficial.
7. Term. The term of this Successor Agreement shall be for 15 years from the Effective
Date of the Successor Agreement. After 13 years from its Effective Date, DISTRICT and
COUNTY shall review this Successor Agreement and shall meet and negotiate in good faith to
agree upon a successor agreement. Such negotiations shall include discussion of whether
amendments to the provisions herein are necessary or appropriate to accomplish the purpose and
goals of the Successor Agreement. Such negotiations shall be based on the principles set out in
this Agreement, taking into consideration the past experience of both agencies in carrying out
the provisions of this Successor Agreement, the services provided by COUNTY, the anticipated
COUNTY and DISTRICT needs to be able to continue to participate in this Successor
Agreement and collaborative projects, and other factors directly and reasonably related to the
purposes and goals of this Successor Agreement.
Attachment 1
Page 5 of 7
8. Effective Date. This Successor Agreement shall become effective on March 16, 2019.
9. Insurance.
a) During the term of this Successor Agreement DISTRICT shall carry general liability
insurance, or a policy of self-insurance, covering its risks arising out of the performance
of any acts pursuant to this Successor Agreement in an amount not less than Five Million
Dollars ($5,000,000). DISTRICT shall furnish COUNTY with a Certificate of Insurance
evidencing such insurance coverage.
b) During the term of this Successor Agreement COUNTY shall carry general liability
insurance, or a policy of self-insurance, covering its risks arising out of the performance
of any acts pursuant to this Successor Agreement in an amount not less than Five Million
Dollars ($5,000,000). COUNTY shall furnish DISTRICT with a Certificate of Insurance
evidencing such insurance coverage.
c) COUNTY shall be responsible for the Workers' Compensation coverage and care of
COUNTY employees, volunteers, and agents performing any acts under this Successor
Agreement. DISTRICT shall be responsible for the Workers' Compensation coverage and
care of DISTRICT employees, volunteers, and agents performing any acts under this
Successor Agreement.
10. Hold Harmless.
a) COUNTY hereby agrees to indemnify, defend and hold harmless DISTRICT from and
against all liability for all claims, suits, damages, injuries, costs, losses and expenses,
including reasonable attorney's fees and court costs, in any manner related to or ari sing
out of this Successor Agreement to the extent that the matter giving rise to the liability is
directly attributable to the negligent or wrongful acts or omissions of COUNTY
employees or agents or otherwise arises out of matters which, by the terms of this
Successor Agreement, are the responsibility of COUNTY.
b) DISTRICT hereby agrees to indemnify, defend and hold harmless COUNTY from and
against all liability for all claims, suits, damages, injuries, costs, losses, and expenses,
including reasonable attorney's fees and court costs, in any manner related to or arising
out of this Successor Agreement, to the extent that the matter giving rise to the liability
is directly attributable to the negligent or wrongful acts or omissions of DISTRICT's
employees or agents or otherwise arises out of matters which, by the terms of this
Successor Agreement, are the responsibility of DISTRICT.
c) COUNTY and DISTRICT agree to cooperate in the event of claims or litigation against
either COUNTY or DISTRICT by a third party. In the event liability arises due to the
alleged concurrent negligence of COUNTY and DISTRICT, or any combination
thereof, each party shall contribute costs of any such suits, defense, damages, costs and
liability in proportion to its fault as determined under the principles of comparative
negligence.
Attachment 1
Page 6 of 7
11. Applicable Laws. This Successor Agreement shall be construed and enforced pursuant
to the Laws of the State of California and any judicial proceedings related to this Successor
Agreement shall be brought in the California Superior Court for the County of San Mateo.
12. Notices.
a) Any notice required to be given to DISTRICT shall be deemed to be duly and properly
given if mailed to DISTRICT, postage prepaid, addressed to:
Midpeninsula Regional Open Space District
330 Distel Circle
Los Altos, CA 94022
Attn: Ana Maria Ruiz, General Manager
or personally delivered to DISTRICT at such address or at such other addresses as
DISTRICT may designate in writing to COUNTY.
b) Any notice required to be given to COUNTY shall be deemed to be duly and properly
given if mailed to COUNTY, postage prepaid, addressed to:
San Mateo County
400 County Center, Hall of Justice
Redwood City, CA 94063
Attn: County Manager
or personally delivered to COUNTY at such address or at such other addresses as
COUNTY may designate in writing to DISTRICT.
13. Waiver. The failure of any party to insist upon a strict performance of any of the terms,
conditions and covenants contained herein shall not be deemed a waiver of any rights or
remedies that COUNTY or DISTRICT may have and shall not be deemed a waiver of any
subsequent breach or default of the terms, conditions and covenants contained herein.
14. Severability. If any one or more of the covenants or agreements or portions thereof
provided in this Agreement shall be held by a court of competent jurisdiction in a final judicial
action to be void, voidable or unenforceable, such covenant or covenants, such agreement or
agreements, or such portions thereof shall be null and void and shall be deemed separable from
the remaining covenants or agreements or portions thereof and shall in no way affect the validity
or enforceability of the remaining portions of this Agreement.
15. Captions. The captions in the articles of this Agreement are inserted for convenience
purposes only and shall not affect the terms of this Agreement.
16. Assignments. This Successor Agreement may not be assigned, transferred, or conveyed
by either party without the prior written consent of the other party. Any assignment without such
prior written consent shall be void.
17. Prior Agreements. This Successor Agreement contains all of the agreements of the
parties with respect to any matter covered or mentioned in this Agreement, and no prior
agreement or understanding pertaining to any such matter shall be effective for any purpose.
Attachment 1
Page 7 of 7
Exhibits:
1. Map of Coastside Protection Area
2. Map of County Fire Service Area
MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT
By: _______________________________
Pete Siemens, President
Board of Directors
Date: ______________________________
Recommended for Approval:
By: _______________________________
Ana M. Ruiz, General Manager
Date: ______________________________
Approved as to Form:
By: _______________________________
Hilary Stevenson, General Counsel
Date: ______________________________
Attest:
By: _______________________________
Jennifer Woodworth, District Clerk
Date: ______________________________
COUNTY OF SAN MATEO
By: _______________________________
Carole Groom, President
Board of Supervisors
Date: ______________________________
Attest:
By: _______________________________
Clerk of the Board of Supervisors
Date: ______________________________
Attachment 1
MILBRAE
HILLSBOROUGH
SAN MATEO FOSTER CITY
Don Edwards
National
Wildlife
Refuge
SAN CARLOS
ATHERTON
MENLO PARK
PALO ALTO
LOS ALTOS
LOS
ALTOS
HILLS
Don Edwards
National
Wildlife Refuge
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McNee Ranch
State Park
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County Park
Wunderlich
County Park
Jasper
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Coastal
Ranch
PESCADERO
Pescadero Creek
County Park
Sam McDonald
County Park
Big Basin Redwoods
State Park
Castle Rock
State Park
Año Nuevo
State Park
Pearson-
Arastradero
Preserve
Crystal Springs
Watershed
Palo Alto
Foothills
Park
Stevens
Creek
County
Park
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While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features.
Management Agreement
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or Agricultural Easement
MROSD Conservation
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Other Protected Lands
Land Trust
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Exhibit 1
Attachment 1
MILBRAE
HILLSBOROUGH
SAN MATEO FOSTER CITY
Don Edwards
National
Wildlife
Refuge
SAN CARLOS
ATHERTON
MENLO PARK
PALO ALTO
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ALTOS
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National
Wildlife Refuge
WOODSIDE
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County Park
Wunderlich
County Park
Jasper
Ridge
Cloverdale
Coastal
Ranch
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Pescadero Creek
County Park
Sam McDonald
County Park
Big Basin Redwoods
State Park
Castle Rock
State Park
Año Nuevo
State Park
Pearson-
Arastradero
Preserve
Crystal Springs
Watershed
Palo Alto
Foothills
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Creek
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Park
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While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features.
Management Agreement
Non MROSD Conservation
or Agricultural Easement
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Other Protected Lands
Land Trust
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Coastside Protection Area
Exhibit 2
Attachment 1
DATE: March 27, 2019
MEMO TO: Board of Directors
THROUGH: Ana Ruiz, General Manager
FROM: Gretchen Laustsen, Planner III
SUBJECT: Bear Creek Stables Site Improvements – Project Update
_____________________________________________________________________________
This memorandum provides an update on the Bear Creek Stables Site Improvements Project,
including ongoing work and next steps.
Background
On January 25, 2017, the Board approved the Bear Creek Redwoods Preserve Plan and certified
the Environmental Impact Report, including the Bear Creek Stables (Stables) Site Plan, which
outlines a phased implementation plan (R-17-01). As part of Fiscal Year (FY) 2017-18 Action
Plan and Budget, the Board approved the initiation of design development for the Phase I
improvements, which includes site assessments, design and implementation plans, and
permitting.
The Board also reviewed a 3-year funding program for the Stables and associated water
improvements totaling $5,927,800. The projected 3-year capital costs were based on early,
planning-level cost estimates. A total amount of $3,777,300 was projected to come from
Measure AA funds and $500,000 from District general funds. The remaining amount of
$1,650,500 was unfunded and projected to come from future grants/ partnerships/ other funding
sources.
On March 28, 2018, staff provided a project update via a FYI memo to the Board communicating
a $3.3M to $4.2M increase in the conceptual-level cost estimate based on findings from a
detailed topographical survey and a geotechnical/geological assessment. Based on expenditures
to date and the new, updated estimated project cost, the unsecured funding gap correspondingly
increased from $1.65M to approximately $5M. Given the significant cost increase, the General
Manager directed staff to explore (1) a deferred maintenance repair option with the County that
limits the scope of work to repairs of existing facilities, and (2) fundraising opportunities for
pursuing the original enhanced public programming option for the stables, and to present both
findings to the Board in April 2019.
Recent Work
Santa Clara County Planning Department Permitting Coordination
On December 4, 2018, District staff met with Santa Clara County Planning staff and the Fire
Marshal Office to discuss the type of repair and maintenance work that is allowed under the
existing legal nonconforming use. Numerous repairs of existing facilities are allowed under this
option, including repairs to the driveway, barn, parking, site drainage, and water system. Staff is
preparing an option that focuses on the high priority site repairs and maintenance work with the
intent of remaining within the Board-approved project budget.
Funding Partnership and Fundraising Feasibility Assessment
As stated in the March 2018 FYI memo, the District had been contacted by two groups with
interest in leading a serious fundraising effort to financially support the stables improvements
and address the funding gap. Since then, one group remains interested and continues to be in
contact with the District. Any future partnership agreement will require Board review and
approval at an open public meeting.
Because the funding gap is so large, District staff are working with a consultant to conduct a
fundraising feasibility assessment. Stewart Woods & Associates is assisting the District to
determine if $5 million can be raised to renovate and enhance Bear Creek Stables. The
assessment will explore whether, as an organization, the District, or a partnering entity can
implement and sustain a development campaign to raise funding for the project. The assessment
will also explore whether prospective donors are readily apparent who might provide the funding
necessary to allow for a successful campaign.
Next steps
District staff will present the results of this ongoing work along with all other project options
evaluated to date at the upcoming public Board meeting of April 25, 2019. At this meeting, the
Board will have an opportunity to consider narrowing down the options for consideration, and
request any additional information or analysis. A final Board decision on the scope and funding
of the project is anticipated in summer/fall 2019.
DATE: March 27, 2019
MEMO TO: Board of Directors
THROUGH: Ana Ruiz, General Manager
FROM: Susanna Chan, Assistant General Manager
SUBJECT: Contractor Outreach
_____________________________________________________________________________
BACKGROUND
The Midpeninsula Regional Open Space District (District) requires staff to follow Board Policy
3.03 for public contract bidding, vendor and professional consultant selection, and purchasing
(Attachment 1). The purpose of the policy is to ensure that the District obtains quality services,
supplies, material and labor at the lowest possible cost, and to provide a uniform method for
procurement of services and supplies. According to Board Policy 3.03, the District shall conduct
a formal bid process and attempt to obtain a minimum of three bids when the expenditure for
projects, excluding professional services, exceeds $50,000. District staff has consistently
followed Board Policy for contract bidding and vendor selection. Department Managers, Legal
Counsel, and the Procurement Specialist regularly check for adherence to the policy.
Unfortunately, the current competitive construction environment and the remote location of
District projects have deterred many contractors from bidding on District projects. While many
District construction projects receive a minimum of three bids, some projects have received
fewer than three and sometimes none, despite District efforts to go above and beyond the Policy
requirements by calling contractors and extending bid deadlines to generate interest. Below is a
list of recent projects that received fewer than three bids.
• Purisima Creek Redwood Restroom Replacement Project
• La Honda Creek Agricultural Workforce Housing Project
• Bergman Compound Project
• Mount Umunhum Summit Restoration Project
The lack of interest has affected both construction projects and some design projects. The Board
of Directors have suggested reaching out to additional local contractors, including ones along the
San Mateo Coast, to generate interest and to receive more bids from local contractors for future
District projects.
DISCUSSION
In an effort to promote transparency on the District’s contracting process and increase interest
from local contractors on District projects, staff has identified the following outreach tasks:
• Post the Notice Inviting Bids in multiple, local newspapers and magazines. While state
law and District Policy only require publishing the Notice Inviting Bids in one general
circulation newspaper, many projects warrant publishing the bid notice in multiple
newspapers based on project location and scope of work.
• Expand the District’s contractors and consultants list by incorporating similar lists
compiled by other local government agencies on the Peninsula.
• Create a contractor-friendly pamphlet that provides information about how to bid and
work with the District on public construction projects.
• Host contractor outreach events on the coastside and bayside to educate local contractors
on the bidding process and requirements, and to showcase upcoming District projects.
Staff is now utilizing on a more regular basis several local newspapers and magazines, including
Half Moon Bay Review and San Mateo County Times, to publish the Notice of Inviting Bids for
District projects. The costs for publishing in a newspaper range from $250 to $2500. In addition
to publishing in newspapers, the District also posts bid notices on our website and utilizes
BidSync, an online platform for public contract bid notification. We will continue to evaluate
the effectiveness of these noticing tools and use them as appropriate.
Staff has also reached out to all local agencies within District boundaries and some adjacent
agencies for their contractors list. We received overwhelming responses and have compiled a
list containing close to five hundred (500) contractors and two hundred (200) consultants.
Approximately 70% of the contractors on the list are located in the Bay Area, with over thirty
(30) in District boundaries. Project Managers can now utilize this list to supplement BidSync.
Additionally, staff is working on creating a contractor pamphlet and planning the contractor
outreach events. Information to be presented in the pamphlet and outreach events would include:
• California Department of Industrial Relations requirements for public contracts
• The District’s contract and agreement requirements
• Public bidding process and requirements
• Ways to get notification on District projects
• Upcoming District projects (for outreach event only)
Staff plans to hold two contractor outreach events in May or June of this year, with one at the
District Administrative Office and one at the coast.
Midpeninsula Regional Open Space District
Board Policy Manual
Public Contract Bidding,
Vendor and Professional
Consultant Selection, and
Purchasing Policy
Policy 3.03
Chapter 3 – Fiscal Management
Effective Date: 7/24/02 Revised Date: 12/16/15
Prior Versions: 12/16/09, 1/27/10, 9/23/15
Board Policy 3.03 Page 1 of 7
Purpose
The purpose of this policy is to ensure that the District obtains quality services, supplies,
material and labor at the lowest possible cost, and to provide a uniform method for
procurement of services and supplies. In addition, through proper documentation,
conformance to this Policy will enable the District's constituents to know that their public funds
are being spent responsibly, and potential vendors and contractors to know that they are being
treated equitably.
Policy
I. PURCHASING AUTHORITY
There are three levels of authority for purchases: Board Approval, General Manager Approval
and General Manager Delegated Approval. The maximum purchasing authority amounts refer
to the total price of an order, including tax and/or shipping, which may include more than one
item and also includes change orders and contract amendments. As used in this Policy, the
term “purchasing” refers collectively to contracting or procurement of services, supplies,
material or labor, including Capital Improvements.
A. Board Approval for Purchases In Excess of $50,000
If the cost for furnishing services, supplies, materials, labor, or other valuable consideration to
the District will exceed Fifty Thousand Dollars ($50,000), approval from the Board of Directors is
required prior to entering into the contract.
The Board may reject all bids and re-advertise, or by a five-sevenths vote may elect to purchase
the materials or supplies in the open market, or to construct a building, structure, or
improvement using District personnel.
1. Signature
Contracts which have been approved by the Board shall be signed by the General Manager or
designee, unless the Board has directed that the President sign on behalf of the District. The
District Clerk shall sign all such contracts and affix the seal of the District.
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Board Policy 3.03 Page 2 of 7
B. General Manager Approval for Purchases Not Exceeding $50,000
Pursuant to Public Resources Code 5549, the General Manager may obtain bids without
advertisement or published notice inviting bids and may authorize and execute contracts for
payment for services, supplies, material, labor, or other valuable consideration for any purpose,
including the new construction of any building, structure, or improvement, in an amount not
exceeding $50,000. Such expenditures shall be reported to the Board of Directors at its next
regular meeting, and may be reported on the Board’s Claims List.
1. Administrative Purchasing Policy/Procedure
The General Manager shall issue an Administrative Purchasing Policy/Procedure, which
provides appropriate guidance to staff to ensure that all District purchases are made in
accordance with this Policy and required documentation procedures are followed.
The General Manager shall issue written delegation of purchasing authority to those job
classifications whose duties include making purchases within his or her area of responsibility.
Purchasing authority limits shall be consistent with this Policy. Such written delegation of
purchasing authority shall include the authority to execute contracts, purchase orders, and
other documents necessary to approve a purchase within the employee’s purchasing authority.
C. Contract Change Orders
Staff may issue change orders to a contract, provided that the aggregate of all change orders to
that contract does not exceed fifteen percent (15%) of the original contract price. A larger
contingency may be authorized, based on unusual circumstances. Change orders shall not
exceed the total contract amount approved by the Board, General Manager or other District
employee as authorized by this Policy, including any contingency amount. Any expenditure
beyond the originally approved contract and contingency amount shall be approved by the
party authorized at that expenditure level under this Policy.
II. SOLICITATION OF BIDS
A. Solicitation of Formal Advertised Bids for Expenditures Exceeding $50,000
When any expenditure for projects, excluding Professional services, is expected to exceed
$50,000, the District shall conduct a formal bidding process pursuant to Public Resources Code
section 5594.
This type of formal bidding process typically includes the issuance of written plans or
specifications describing the goods or services to be provided and the receipt of written bids
from the bidders involved. Staff shall attempt to solicit formal bids from a minimum of three
bidders. Following Board approval, the contract shall then be executed by the General
Manager or designee, unless the Board President’s signature is required. The Contract shall be
awarded to the lowest responsible, responsive bidder, except as otherwise provided in this
Policy.
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Board Policy 3.03 Page 3 of 7
B. Solicitation of Three Written Bids for Expenditures Exceeding $25,000 but Not
Exceeding $50,000
When any expenditure is expected to exceed $25,000, but not exceed $50,000, the District shall
solicit written proposals from a minimum of three (3) bidders. The General Manager’s or
designee’s approval of the contract or purchase order is required as applicable under this
Policy.
C. Solicitation of Three Quotes or Proposals for Expenditures Exceeding $5,000 but Not
Exceeding $25,000
When any expenditure is expected to exceed $5,000, but not exceed $25,000, the staff
member responsible for the purchase is to solicit a minimum of three (3) quotes or proposals to
provide the goods or services. Such quotes shall be documented in writing pursuant to the
Administrative Purchasing Policy/Procedure.
D. Expenditures Not Exceeding $5,000
Staff members shall obtain competitive cost information, whenever feasible, for any District
purchase even though formal cost quotations are not required for goods or services costing
$5,000 or less.
III. Professional Services
Professional consultant services are of a technical and professional nature, and, due to the
nature of the services to be provided, do not readily fall within the “low bid” competitive
bidding process. In addition, State law requires that selection of professional consultants in the
categories of architects, landscape architects, engineers, surveyors, construction managers, and
environmental consulting be made on the basis of demonstrated competence and the
professional qualifications necessary for the satisfactory performance of the required services.
Professional consultants should be individually selected for a specific project or problem with
the objective of selecting the most qualified consultant at a price that is fair and reasonable.
Professional services agreements shall include the full scope of anticipated services for the
project, program or annual service agreements and shall not be split into smaller units for the
purpose of circumvention of this Policy and the required purchasing procedures.
A. Selection Procedures for Professional Services in Excess of $50,000
When the cost for professional services is expected to be in excess of $50,000, the District shall
prepare a Request for Qualifications (RFQ) outlining the professional’s qualifications, relevant
experience, staffing and support and hourly rates. This information becomes the basis for
negotiating a contract or a Request for Proposal (RFP) outlining the terms, conditions and
specifications of the services required by the District. The District may also prepare, as an
alternative, a Request for Qualifications and Proposal, combining the required elements of the
RFQ and the RFP described above. A minimum of three (3) qualified firms or individuals shall be
invited to submit qualifications and/or proposals.
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Board Policy 3.03 Page 4 of 7
District staff will review the proposals received, will select the most qualified firms for
interviews, and will rank the consultants based upon criteria including but not limited to the
following:
i. Ability of the consultants to perform the specific tasks outlined in the
RFP/RFQ.
ii. Qualifications of the specific individuals who will work on the project.
iii. Amount and quality of time key personnel will be involved in their
respective portions of the project.
iv. Reasonableness of the fee requested to do the work; comparability of fee
to similar services offered by other qualified consultants.
v. Demonstrated record of success by the consultant on work previously
performed for the District or for other public agencies or enterprises.
vi. The specific method and techniques to be employed by the consultant on
the project or problem.
vii. Ability of the consultant to provide appropriate insurance in adequate
amounts, including errors and omissions if applicable.
For the categories of architects, landscape architects, engineers, surveyors, construction
managers, and environmental consultants, initial selection of the most qualified and competent
consultants shall not include the cost criteria listed in Section III.A. of this Policy. After staff has
determined the most qualified and competent consultants, this cost criteria shall be considered
in negotiating a professional services agreement with the selected consultant.
B. Selection Procedures for Professional Services in Excess of $10,000 but Not Exceeding
$50,000
District staff shall solicit written proposals from a minimum of three (3) qualified consultants. A
formal RFP/ RFQ is not required. The selection shall be based upon the criteria noted in Section
III.A.. The General Manager or designee may approve the selection and execute the agreement.
C. Selection Procedures for Professional Services in Not Exceeding $10,000
District staff shall maintain current files on qualified consultants in appropriate categories. The
department shall, by telephone, email, or letter, contact at least three (3) qualified consultants
and request them to submit a proposal either orally or in writing. Oral proposals shall be
memorialized in writing, pursuant to the Administrative Purchasing Policy/Procedure. The
selection shall be based upon the criteria noted in Section III.A. and per the Administrative
Purchasing Procedure. The authorized Department Manager or other authorized District
employee may approve the selection and execute the agreement.
D. Renewal of Contracts with Professional Consultants
The District may, at its sole discretion, and after following required consultant selection
procedures, enter into consultant agreements which contain provisions authorizing their
extension or renewal. However, recommendations to extend or renew an existing contract with
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Board Policy 3.03 Page 5 of 7
a professional consultant should include an annual written evaluation of the work performed by
the consultant as well as a determination that the fees being charged are comparable to similar
services offered by other consultants at the time of renewal or extension. If the total amount of
the original and renewed contract in any one fiscal year does not exceed $50,000, the General
Manager or designee may execute the agreement. If the total amount exceeds $50,000, the
request must be approved by the Board.
E. Conflict of Law
These procedures are not applicable where superseded by local, state or federal law, where the
terms of grant funding provide for the use of other consultant selection procedures, or where
the District is obligated to select consultants through the use of different procedures, such as
due to the requirements of an insurance or self-insurance program.
F. Special Circumstances
These procedures are not applicable when three (3) bids or proposals are unavailable, or if it is
appropriate and in the best interest of the District under the specific circumstances, to limit the
number of bids or proposals solicited. The basis for such action shall be documented in writing
and approved by the General Manager or designee in his/her absence. When Board approval is
required, the documented basis for such action shall be included in the report to the Board.
G. Prequalified Consultant File
When, after District staff has undertaken the selection procedures as set out in this Policy and
determined that a consultant is qualified and competent in the performance of the professional
services in the consultant’s category, District staff may maintain a current file of such
consultants in their appropriate categories. For a period of four (4) years from determination of
the qualification of such consultant, District staff may select such a prequalified consultant from
the current file of prequalified consultants for the performance of professional services.
IV. EXCEPTIONS TO STANDARD PURCHASING PROCEDURES
A. Emergency Conditions
An emergency is defined as a breakdown in machinery or equipment or a natural disaster
resulting in the inability of the District to provide services, or a threat to public health, safety, or
welfare, including, but not limited to, threatened damage to natural resources. In the case of
an emergency determined by the District, or federal, state, or other local jurisdictions requiring
an immediate purchase, the General Manager or designee may authorize District staff to secure
in the open market, at the lowest obtainable price, any services, supplies, material or labor
required to respond to the emergency, regardless of the amount of the expenditure. The
General Manager shall, as soon as possible, provide a full written explanation of the
circumstances to the Board.
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Board Policy 3.03 Page 6 of 7
In the case of a disaster or for civil defense, nothing contained in this Policy shall limit the
authority of the General Manager to make purchases and take such other emergency steps as
are, or may be, authorized by the Board.
B. Limited Availability/Sole Source
Occasionally, necessary supplies, materials, equipment, or services are of a unique type, are of
a proprietary nature, or are otherwise of such a required and specific design or construction, or
are for purposes of maintaining consistency and operational efficiency, so as to be available
from only one source. After reasonable efforts to find alternative suppliers, the District may
dispense with the requirement of competitive bids and recommend negotiating and making the
purchase from the sole source. The basis for the sole source recommendation shall be
documented in writing and approved, in advance, by the Board for purchases exceeding
$50,000, and the General Manager or other authorized District employee, for purchases not
exceeding $50,000.
C. Cooperative Purchasing
The District shall have the authority to join in cooperative purchasing agreements with other
public agencies, (e.g., the State of California, counties, cities, schools, or other special districts),
to purchase goods or services at a price established by that agency through a competitive
bidding process. The General Manager or designee may authorize and execute such
cooperative purchasing agreements.
1. Purchases Exceeding $50,000
The formal competitive bidding procedures of Section II.A. for purchases exceeding $50,000 are
not required when the other public agency has secured a price through a formal, advertised
competitive bidding process. Board approval is required prior to purchase.
2. Purchases Not Exceeding $50,000
The bidding procedures of Section II. B. for purchases not exceeding $50,000 are not required
when the other public agency has secured a price through a competitive bidding process.
Approval from the General Manager or designee is required prior to purchase.
H. Open Purchase Orders for Routine and Repetitive Supplies and Services
Open purchase orders may be entered into with vendors who are expected to supply routine
services, supplies, materials or labor to the District on a regular basis throughout the fiscal year
(such as gasoline, discing, road maintenance, vehicle maintenance, printing, office supplies and
field hardware). Open purchase orders shall be closed at the conclusion of each fiscal year.
Vendors of repetitive supplies and services shall be selected through the competitive bidding
procedures set out in Section II, based upon the anticipated or budgeted cumulative cost of the
supply or service. Where competitive bidding procedures cannot feasibly be used, a comparison
of vendors’ prices will be made and staff will provide written documentation of the price
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Board Policy 3.03 Page 7 of 7
quotations used to select the vendor with the lowest cost, pursuant to the Administrative
Purchasing Policy/Procedure. Multi-year contracts can be entered into only when appropriate
and necessary to secure the best pricing or assure continuity of service. An annual review of
the services and prices provided shall be documented by District staff to assure that the vendor
is meeting the District’s needs and expectations and remains at a competitive price. Whenever
feasible, multi-year contracts for service or supplies shall provide that the option to renew or
extend the contract is at the District’s sole discretion.
V. GENERAL PROVISIONS
A. Conflict of Interest
No District employee or official shall be financially interested, directly or indirectly, in any
purchase, contract, sale, or transaction to which the District is a party and which comes before
said official or employee for recommendation or action. Any purchase, contract, sale, or
transaction in which any employee or official is or becomes financially interested shall become
void at the election of the District. No employee or official shall realize any personal gain from
any purchase, contract, sale, or transaction involving the District. More information can be
found in Board Policy 6.02 – Conflict of Interest Code.
B. Credit Cards
The General Manager may approve the use of District credit cards for District purchases by
authorized employees. Employees utilizing a credit card shall not exceed his/her purchasing
authority, as authorized in this Policy and as delegated by the General Manager, unless prior
approval is given by a supervisor with the appropriate purchasing authority. All card holders
must follow the credit card procedures outlined in the Administrative Purchasing
Policy/Procedure. District credit cards shall not be issued to individual members of the District
Board of Directors.
C. Purchase of Recycled Products
District staff shall purchase recycled products whenever such products are available at equal
cost to non-recycled products and when fitness and quality are equal.
D. Violations of This Policy
Employees are subject to disciplinary action up to and including termination for
violation of this Policy.
Attachment 1